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Home My WebLink About04/28/2008 6:30 p.m. Pre-Meeting ~~!,~~~ CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING ADril 28. 2008 7:00 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF ADril14 and ADril21. 2008 PROCLAMATIONS AND CEREMONIES Proclamation Declaration for Arbor Day & Tree City USA Proclamation Declaration for Municipal Clerk's Week CITIZENS' RIGHT TO SPEAK 1 . Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. 2. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLLC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA CITY COUNCIL AGENDA: April 28, 2008 Page -2- Item 1. CONSENT AGENDA A. Approval of Award ITB-08-01 City Hall Boiler System Phase III - rebid to Jack Henderson Construction in the contract amount of $160,273 and a contingency of $16,027 for a total project amount of $176,300. B. Approval of Award RFP-08-14, on-call storm sewer cleaning and repair services in an amount not to exceed $60,000. C. Approval of Award ITB-08-19 2008 Roadway Pavement Striping Project in the Contract Amount of $48,530 and a contingency of $4,853 for a total project amount of $53,383. D. RESOLUTION 21-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 CONSERVATION TRUST FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $225,000 FOR THE CREEKSIDE PARK RESTROOM AND APPROVE AWARD OF RFP-08-20 CREEKSIDE PARK RESTROOM REBID TO WALSH CONSTRUCTION, LOVELAND, CO IN THE AMOUNT OF $172,711.00 WITH A CONTINGENCY OF $17,000 FOR A TOTAL PROJECT COST OF $189,711 E. RESOLUTION 22-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $36,260 FOR THE PURCHASE OF A REPLACEMENT POLICE PATROL SEDAN WITH ALL REQUIRED EQUIPMENT AND MARKINGS. F. RESOLUTION 23-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO ACCEPT A GRANT OF 3,000 FROM L1VEWELL WHEAT RIDGE FOR THE PURPOSE OF SUPPORTING A WHEAT RIDGE FARMERS' MARKET. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Item 2. COUNCIL BILL 08-2008 - AN ORDINANCE AMENDING CHAPTER 17 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING ALCOHOLIC BEVERAGES IN PARKS AND RECREATION AREAS. CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT mY.. ........ ,.... __.... , ,,"', ;:; I, i ,',.' 1-, -, , .'.', ,-, ..' ' '".' .'.' .:.:. " '.."" .' ". , '" ,; '. ..... .' I' _. .' ' .' .' ,.. " .. .'..,', i : :.' .' ,. :.'_ '" ~', ':.; CITY OF WHEAT RIDGE, COLORADO Aoril14.2008 Mayor DiTullio called the Regular City Council Meeting to order at 7:01 p.m. Councilmembers present: Karen Adams, Karen Berry, Dean Gokey, Tracy Langworthy, Lena Rotola, Wanda Sang, Mike Stites, and Terry Womble. Also present: City Clerk, Michael Snow; City Manager, Randy Young; City Attorney, Gerald Dahl; Director of Community Development, Kenneth Johnstone; Director of Public Works, Tim Paranto; staff; and interested citizens. APPROVAL OF MINUTES OF March 3 and March 24. 2008 Motion by Mrs. Sang for approval of the Minutes of March 24, 2008; seconded by Mr. Stites; carried 7-1, with Mr. Gokey abstaining due to his absence. Motion by Mrs. Sang for approval of the Minutes of March 3, 2008; seconded by Mr. Stites; carried 8-0. PROCLAMATIONS AND CEREMONIES City Clerk Michael Snow read the Proclamations for: Crime Victims Week LiveWell Wheat Ridge Proclamation for Month of the Military Child Award Presentation by David Holland for 6_8th Grade Essay Awards CITIZENS' RIGHT TO SPEAK Claudia Wolth spoke to Council as Vice President of the Wheat Ridge Historical Society. Mrs. Worth asked when Council will be having a proper Hearing on the application of Historic Designation for the preservation of the Olinger Mansion at 7495 W. 29th Ave?; She cited the Charter requirements for such hearing and that she only heard the item was on the agenda when attending the pre-meeting; Also, she mentioned the Item was never added to the Agenda; Mrs. Worth issued a complaint that the Property owners of the Olinger property began demolition of the inside of building without a permit; only after citizen complained did they obtain such a permit; Mrs. Worth asked Council that the Historic application item be added to a future council agenda and to enforce the Charter and ordinances regarding Ordinance and Zoning actions. Mrs. Worth asked that her statement letter be submitted as public record and provided a copy to the City Clerk. CITY COUNCIL MINUTES: April 14, 2008 Page -2- Kenny Oltiz of Denver spoke to Council regarding park curfew regulations. Mr. Ortiz, being a bicyclist and a regular bike commuter working two jobs, was issued a citation for riding the Clear Creek Trail after hours on his commute home from work recently. Mr. Ortiz indicated his only opportunity to ride is after hours, that he's been commuting on Clear Creek trail for many years, and is concerned that he can no longer use the trail for commuting after hours. He now has to ride the streets to work and is subjected to much greater dangers on the road. What's more, he believes the curfew regulation is arbitrarily enforced and asked Council to consider the implications of such regulations. Tom Meiers thanked Mayor DiTullio for his support of Relay for Life and handed out fliers to Council. The Kickoff Event takes place April 17, 2008 from 2:30-6:30pm in the Wheat Ridge High School cafeteria. Mr. Meiers encouraged Council and citizens to participate. APPROVAL OF AGENDA Motion by Mr. Stites to move Item 5 to Consent Agenda Item 1.D and to add an Item 8, appointment of Brian Hansen to Dist 2 Cultural Commission; seconded by Mrs. Sang and Mrs. Rotola; carried 8-0. CITY COUNCIL MINUTES: April 14, 2008 Page -3- Item 1. CONSENT AGENDA A. Approval of Award SOQ-08-12 Annual Surveying/GIS On-Call Services to various firms. B. Approval of Award of RFP-08-11 On-Line Map Location Project to Sixtus Publishing, Colorado Springs, in the not-to-exceed amount of $50,000. C. Approval of City Contributions to Outside Agencies for Fiscal Year 2008 in the amount of $1 0,000. D. RESOLUTION 19-2008 - A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF WHEAT RIDGE AND THE JEFFERSON COUNTY E-911 AUTHORITY BOARD CONCERNING THE JEFFERSON COUNTY COMBINED INCIDENT DISPATCH TEAM. Consent Agenda was introduced and read by Mr. Stites. Motion by Mr. Stites for approval of the Consent Agenda Items A-D; seconded by Mrs. Sang; carried 8-0. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING Item 2. COUNCIL BILL 02-2008 - ORDINANCE 1408 - AN ORDINANCE AMENDING WHEAT RIDGE CODE OF LAWS SECTION 26-711, CONCERNING BILLBOARDS IN THE B-2 BILLBOARD DISTRICT AND REPEALING SECTION 26-711.B. (Public Hearing continued from 2/25/2008 with new public notice published for the continuation of the public hearing on 4/14/2008). Mayor DiTullio opened the public hearing. Council Bill 02-2008 (Ordinance 1408) was introduced by Ms. Berry on second reading. Mr. Johnstone presented the staff report and recommended postponement, for one of other reasons, that key Billboard company representatives could not be in attendance. Mayor DiTullio closed the public hearing. Motion by Mrs. Berry to continue the Public Hearing on this item to the June 9, 2008 Council Meeting; seconded by Mr. Gokey; carried 8-0. CITY COUNCIL MINUTES: April 14, 2008 Page -4- ORDINANCES ON FIRST READING Item 3. COUNCIL BILL 08-2008 - AN ORDINANCE AMENDING CHAPTER 17 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING ALCOHOLIC BEVERAGES IN PARKS AND RECREATION AREAS. Council Bill 08-2008 was introduced on first reading by Mrs. Sang Motion by Mrs. Sang to approve Council Bill 08-2008 on first reading, order it published, public hearing set for Monday, April 28, 2008 at 7:00 p.m. in the City Council Chambers, and that it take effect 15 days after final publication; seconded by Mr. Gokey and Mr. Womble; carried 8-0. DECISIONS. RESOLUTIONS. AND MOTIONS Item 4. RESOLUTION 18-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 CAPITAL INVESTMENT FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $325,000 FOR THE PURPOSES OF APPROVING AN AGREEMENT BETWEEN THE CITY OF WHEAT RIDGE AND THE URBAN DRAINAGE AND FLOOD CONTROL DISTRICT FOR DESIGN, RIGHT-OF-WAY ACQUISITION AND CONSTRUCTION OF DRAINAGE AND FLOOD CONTROL IMPROVEMENTS FOR THE ARVADA CHANNEL AND THE RIDGE ROAD TRIBUTARY GLASS BOTTLE AMENDMENT. Resolution 18-2008 was introduced by Mrs. Langworthy. Motion by Mrs. Langworthy to approve Resolution 18-2008; seconded by Mr. Womble. Mr. Paranto presented the Staff report in PowerPoint (included in this packet) illustrating the drainage projects proposed. Motion by Mrs. Langworthy carried 8-0. Item 5. Item moved to Consent Agenda Item 1.D. CITY COUNCIL MINUTES: April 14, 2008 Page -5- Item 6. RESOLUTION 20-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN AN AMOUNT NOT TO EXCEED $15,000 FOR THE PURPOSE OF SOLICITING A PROFESSIONAL SERVICES CONTRACT TO DEVELOP A BILLBOARD IMPACT FEE STUDY. Resolution 20-2008 was introduced by Ms. Berry. Motion by Ms. Berry to approve Resolution 20-2008 - A Resolution Amending the Fiscal Year 2008 General Fund Budget to Reflect the Approval of a Supplemental Budget Appropriation in an Amount not to exceed $10,000. I Further Move that prior to executing the Professional Studies contract, the contract be brought to a Study Session before City Council prior to June 9, 2008. Seconded by Mrs. Rotola. Mr. Johnstone presented the Staff report. Motion failed 4-4 with Council Members Womble, Sang, Gokey and Langworthy voting No and Council Members Adams, Berry, Rotola and Stites voting Yes. Item 7. Appointment to Planning Commission. Motion by Mrs. Rotola to appoint John Dwyer to the Planning Commission, District IV; term to expire March 2, 2011; seconded by Mrs. Langworthy; carried 8-0. Item 8. Appointment to Cultural Commission. Motion by Mrs. Sang to appoint Brian Hansen to the Cultural Commission, District II, term to expire March 9, 2009; seconded by Mr. Womble; carried 8-0. ELECTED OFFICIALS' MATTERS City Clerk Michael Snow reminded citizens that all City Clerk Records are available online for viewing and download via the Weblink on the City Clerks website or by visiting htto:l/weblink.cLwheatridae.co.us. Mr. Snow also announced a "Council Documents Listserv", whereby people interested may receive all Agendas and Minutes of City "-u-_lI --e"n-.... . .:.... --.....11 T............ ......J..J......J ........ .......:s ....:.........;1.... ...i........ liS. ~O.................. .......,. r"......k'~ \..IU Ilvlllllt:: U IY:; Via t::lllal. IU ut:: ClUUCU lU 1I11 UI~I.IIUUlIVIIII l, \." IllGl\."llllu Vlul " office at 303-235-2823 or email your name and email address to msnow(cUci.wheatridae.co. us. Mrs. Adams wished our Wheat Ridge High School Prom attendees a safe and enjoyable experience this weekend. Wheat Ridge High School Prom will be April 18, 2008. CITY COUNCIL MINUTES: April 14, 2008 Page -6- Mr. Stites commented that Council members are members of the city and community too; that he votes on issues based on the facts and figures and makes decisions based on what is best for the citizens and business and community as a whole. Mr. Stites asserted that he will not be bullied, intimidated or threatened into voting differently. As always, Mr. Stites urged citizens to ''find it and buy it" in Wheat Ridge. Mr. Womble issued his thanks and appreciation for citizens volunteering on Boards & Commissions and for their other contributions to the community. Mrs. Sang agreed with Mr. Stites' comments. Motion by Mrs. Sang to direct Mr. Goff to bring to Council the cost of the new chairs for the Council Dais to the next Regular Council meeting; seconded by Mr. Gokey; carried 8-0. Ms. Berry wished Fire Chief Jim Payne a speedy recovery and that her thoughts-are with him and his family. Mrs. Rotola also wished Fire Chief Jim Payne a strong and speedy recovery. Mayor DiTullio provided a brief update on Fire Chief Jim Payne's progress and expressed his thoughts and prayers for his recovery. Meeting adjourned at 8:13p.m. A/ /l/r' , "~J~"';':-; Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON APRIL 28, 2008 BY A VOTE OF _ to _ Mike Stites, Mayor pro tem The preceding Minutes were prepared according to 947 of Robert's Rules of Order, Le. they contain a record of what was done at the meeting, not what was said by the members. Recordinas and DVD's of the meetinas are available for Iistenina or viewina ... .... ~ v in the City Clerk's Office, as well as copies of Ordinances and Resolutions. SPECIAL CITY COUNCIL MEETING MINUTES CITY OF WHEAT RIDGE, COLORADO Aoril 21. 2008 Mayor DiTullio called the Special City Council Meeting to order at 6:03 p.m. Councilmembers present: Karen Adams, Karen Berry, Dean Gokey, Tracy Langworthy, Lena Rotola, Wanda Sang, and Mike Stites. Also present: City Clerk, Michael Snow; City Manager, Randy Young; Deputy City Manager, Patrick Goff; City Attorney, Gerald Dahl; Director of Community Development, Kenneth Johnstone; staff; and interested citizens. Council Members Terry Womble and Dean Gokey were absent. This meeting has been requested by the Mayor pursuant to Charter Section 5.2(a). The meeting was published in the Rocky Mountain News/Denver Post on Saturday, April 19, 2008, posted in City Hall on April 18, 2008 and delivered to some Councilmembers on Friday, April 18, 2008 and others on Sunday, April 20, 2008. Mr. Dahl briefed Council Members on the events and current status of the Referendum Petition for Ordinance 1409, as well as the petition protests and injunctions filed in the County District courts on the matter. Mr. Dahl recommended to Council, for various reasons, that they appoint separate counsel for Michael Snow in his capacity as City Clerk, for the Preliminary Injunction. Council Member Berry recommended and Mr. Dahl seconded the recommendations that Council Member Sang abstain from voting because she is one of the protest filers. Dean Gokey arrived at the meeting at 6:15pm. Motion by Ms. Berry to allow Mrs. Sang to abstain from voting on appointment of hearing officer; second by Mrs. Rotola; carried 6-1 with Mrs. Sang abstaining. Item 1. Consideration of the appointment of Willard Hardesty, Esq. to serve as a hearing officer to hear and render decision on two protests filed with respect to the petition for referendum of Ordinance 1409, Series 2008. Motion by Mr. Stites to appoint Willard Hardesty, Esq. to serve as a hearing officer to hear and render decision on two protests filed with respect to the petition for referendum of Ordinance 1409, Series 2008; seconded by Mrs. Rotola; carried 6-1 with Mrs. Sang abstaining. SPECIAL CITY COUNCIL MEETING MINUTES: April 21, 2008 Page -2- Item 2. Consideration of the appointment of Dean Heizer, Esq. to serve as legal counsel to City Clerk Michael Snow with respect to Jefferson County District Court Case 08CV1500 and also the April 28th, 2008 hearing on the currently filed Protests to Referendum Petition to Ordinance 1409. Motion by Mr. Stites to appoint Dean Heizer, Esq. to serve as legal counsel to City Clerk Michael Snow with respect to Jefferson County District Court Case 08CV1500 and also the April 28th, 2008 hearing on the currently filed Protests to Referendum Petition to Ordinance 1409; seconded by Ms. Berry and Mr. Gokey; carried 7-0. Meeting adjourned at 6:24p.m. ~ Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON APRIL 28, 2008 BY A VOTE OF to -- Mike Stites, Mayor pro tem The preceding Minutes were prepared according to 947 of Robert's Rules of Order, Le. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. ~ ~ J" ~ ~ City of ?WheatRt-dge ITEM NO: I. Al REQUEST FOR CITY COUNCIL ACTION .. Illi ~U COUNCIL MEETING DATE: April 28, 2008 TITLE: AWARD ITB-08-01 CITY HALL BOILER SYSTEM PHASE II1- REBID TO JACK HENDERSON CONSTRUCTION IN THE CONTRACT AMOUNT OF $160,273.00 AND A CONTINGENCY OF $16,027.00 FOR A TOTAL PROJECT AMOUNT OF $176,300.00 o PUBLIC HEARING I:8:J BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING (nunJdd/yyyy) o ORDINANCES FOR 2ND READING (nunJdd/yyyy) Quasi-judicial: /~(~L' Director of Public Works o YES .~ I:8:J NO ~ City Manag~ a ~XECUTIVE SUMMARY: The City Hall heating and air conditioning system (HV AC) replacement is at the last stage of construction. Substantial work to the system was completed during the last three years, with the air cooling system, system controls and domestic water heater being replaced. The last phase of the program replaces the heating system boilers. This project was bid in 2007 and reprogrammed for 2008 because the bids exceeded the budget. The recent advertisement yielded two (2) bids which met the initial bid requirements. The apparent low bidder is Jack Henderson Construction, Colorado Springs, Colorado in the total amount of $160,273.00, which includes the Base Bid and Bid Alternates 1,2 and 3. Jack Henderson Construction's proposal met the entire bid requirements and references and experience were evaluated by Public Works Staff and its consultant, C4i Design Group. Staff recommends that the project be awarded to the lowest responsible and responsive bidder, Jack Henderson Construction, Colorado Springs, CO in the amount of $160,273.00. COMMISSIONIBOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: The heating and air conditioning system at City Hall was essentially the original 1977 equipment prior to the recent HV AC replacement program. The controls for the equipment were replaced as a 2004 CIP project as phase 1 of a HV AC replacement plan. In 2005 and 2006, Phase 2 consisted of replacing the chilled water system. The final phase of the project will replace the hot water heating equipment. The boilers were scheduled for replacement in 2007, but the project was postponed due to high bids and inadequate funds. Bids for the project, ITB-08-01, were opened on Tuesday, April 8, 2008. Two (2) bids were received. The bids were comprised of four parts; Base Bid and Alternate Bid I through Alternate Bid 3. The base bid provides all labor, equipment, materials, along with engineering, design plans and specifications for replacing the boilers, the hot water circulating pumps and related incidental improvements to the boiler room. Alternate 1 will add a balancing valve to the northwest air handling piping system. Alternate 2 will add a balancing valve to the Police Department air handling piping system. Alternate 3 will install fire rated wallboard 4 foot high on all walls in the boiler room, as well as painting of the ceiling. Base Bid Alternate 1 Alternate 2 Alternate 3 Bids $149,371.00 $1,886.00 $2,334.00 $6,682.00 $165,278.00 $1,515.00 $1,515.00 $6,683.00 Engineer's Estimate $153,900.00 $2,530.00 $2,530.00 $4,000.00 The lowest responsible and responsive bidder, Jack Henderson Construction, Colorado Springs, Colorado has met the bid and qualification requirements. Based upon the contractor's demonstrated capabilities and performance, Staff recommends award to Jack Henderson Construction, Colorado Springs, Colorado. A standard 10% contingency amount of$16,027.30 is requested for the cost of other items related to the project. ALTERNATIVES CONSIDERED: No award and the City Hall Boiler System Phase III Rebid Project will not be accomplished. FINANCIAL IMPACT: Funding for this program has been approved in the City Hall Improvements/Maintenance Projects line item of the 2008 Capital Improvement Program. RECOMMENDED MOTION: "1 move to award ITB-08-01, City Hall Boiler System Phase III Rebid Project to Jack Henderson Construction, Colorado Springs, Colorado in the amount of $ 1 60,273.78 which includes bid alternates 1, 2 and 3. 1 further move that a contingency amount of $16,027.00 be established. 1 further move that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of $176,300.00. Or, "1 move to deny award ofITB-08-01 City Hall Boiler System Phase III Rebid Project to Jack Henderson Construction, Colorado Springs, Colorado for the following reason( s) " Report Initiated by: Steve Nguyen, Engineering Manager Report Prepared by: Tim Paranto, Director of Public Works Reviewed by: Linda Trimble, Purchasing Agent .ATTACHMENT: 1. Bid Tabulation Sheet Cli'f Of WHEAT RIDGE BID TABU\..ATION 8lDJPROl'OSAL NO. IT6-08-01 BIP pUc; uATernM'C 04108/08 by 2:00 pm RooUESnNG oePT jOllllSlON ENGINEERING PROJE.CT: Cli'f HAL\. BOILER SySTEM PHASE \\I REBID - -- LIST OF SUBCONTRACTORS - - \ NON-COLLUSION AFFIDAVIT - -- CONlAACTOR aUAL.IF1CATION - ILLEGAL ALIEN FORM BID BOND I SECUR\1Y -- \ ACCEPTS VISA --6~ aiD FORM / PRICING SCHEDULE - .. 1)1zJ. Af~ 0/1=-1 J~r;t8~~~O<1I' :2- !qld. A/-rifVi4Jt,*:? - ..._~~-- --- - -- - - - r op~5.0 eY _y! Uncla Trimble, purcMsing Agefii7"'" WlTNeS$E08'l ~. Ann V'Joos'lF1Y. purchasing ASsistant \ PAGe -1-- OF J - .----> 1 - - - , - - - - -- ,- 1-- - - \ -\ --' \ -' ~--'-- -~~--_..........-- "'~"4 -_~ City of . pWheatRL-dge ITEM NO: I.:B I REQUEST FOR CITY COUNCIL ACTION ~~ !.,,,,":..,,\;p',,,,C"'...] ""u.iF' Illi WI COUNCIL MEETING DATE: April 28, 2008 TITLE: APPROVAL OF AWARD RFP-08-14, ON-CALL STORM SEWER CLEANING AND REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $60,000.00 o PUBLIC HEARING cg] BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR I ST READING (mm/dd/yyyy) o ORDINANCES FOR 2ND READING (mm/dd/yyyy) ----- /'- " Quasi-judicial: 0 YES /?~-J [8] NO Director of Public Works City~ EXECUTIVE SUMMARY: The Public Works Department is requesting award ofRFP-08-14, On-Call Storm Sewer Cleaning and Repair Services. These services are needed in order to provide for the cleaning, video inspecting and/or as-needed repair of storm sewer lines and appurtenances within the City as determined by Staff. Based upon bid requirements, interviews and experience, Staff recommends award of the on-call cleaning and repair services to Quality Pipe Services of Englewood, Colorado in an amount not to exceed $60,000.00. COMMISSIONIBOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: Three (3) proposals for RFP-08-14, On-Call Storm Sewer Cleaning & Repair Services were received on March 18, 2008. Staff conducted interviews on April 3, 2008 with the two (2) fully responsive bidders. Based upon the quantitative results of these interviews and related work experience with other agencies, a consensus was reached by Staff to recommend award to Quality Pipe Services of Englewood, Colorado. The areas designated for storm sewer cleaning and video inspection in 2008 are: 1) W. 44th Avenue from Wadsworth Blvd. to Kipling Street. 2) W. 38th Avenue from Wadsworth Blvd. to Kipling Street. 3) The area bounded by W. 26th Avenue to W. 44th Avenue and Kipling Street to Y oungfield Street ALTERNATIVES CONSIDERED: Not award on-call cleaning and repair services and said services will not be performed. FINANCIAL IMPACT: The funds for this contract are budgeted in the 2008 Public Works Department General Fund Budget, Account Number 01-303-700-704, Contractual Services. The approved budget amount for the on-call cleaning and repair services is $60,000.00. RECOMMENDED MOTION: "I move to approve the award ofRFP-08-14, On-Call Storm Sewer Cleaning & Repair Services to Quality Pipe Services of Englewood, Colorado in an amount not to exceed $60,000.00. Or, "I move to deny the award of RFP-08-14, On-Call Storm Sewer Cleaning & Repair Services, to Quality Pipe Services of Englewood, Colorado for the following reason(s) " Report Initiated by: Greg Knudson, Operations Manager Report Prepared by: Tim Paranto, Director of Public Works Reviewed by: Linda Trimble, Purchasing Agent ATTACHMENT: 1. Bid Tabulation Sheets '"""i", /1 BIOII'ROpi;lSAt NO. OpENED a~ T RfP..os.'\4 Linda'Trimble, purchaSing AgeT;! aID l)\JEOA.'reI1'INlE WlTNESSEO a~ 03/'\8108 by 4:00 pm Ann woosley, purchasing ,e.,ssi!jtan\ REQUESTING 0EP'f JOI\IISION "3 pIN p...GE-,-Of- - - - - 1 \ crrf Of WHeA.T R10GE 6\0 T A.6U\..A. T\ON PROJECT: ON.CA.LL ~nORM seWeR seRV\CES --- - " ,'1: 1 6\U ,r-_J\.P.l'''''''' NUlll~iZed cot'll\lated Steel pipe - ]1:;b,OO L&OJ.OO Remove & Replace 12' - 24' (-:(5,00 I J C(f~DO ,<>JUllI",iZed corrll\lated Steel,Pipe - ReIlIO~e & Rejllace 3rt - 41. . (P, OD. 0::; J'.IUllIin\zed co!lllgaled steel Pipe - f.t;~5,OD RelllO'le & Replace 48" - 96' I Of?2 t), ():) Relniofced COl1crete ?ipe - ReoW'le &. 140.00 Replace 12' - '2.4" I qt>: CO ,?J::rS, lR Reinforced Concrete pipe - Re\\,\O'le 8> Replace 3rt - 42' Reimorced concrete pipe - RemO'le & ~1-G.oD .?tJ-5,LP Relllace 4'0' - 96" /3'5,00 'J- 1;1}. 0:/ pol'f/ln~1 Chlor\<le PIP" - RelllO\!e 8> Relllace 12' -?/)" , -- 1,p)15,l)O \-Ilgh oenSitY ?OI~etrl~lel\e pipe 6" - 10" 10,/_00 Single curb Inlet- iype \NR -Clean mOO (1500 I tf5J1) 1&~'OO ? 7;;1).00 /6il,OV oouble cutb Inlet-TYPe W\l. ...cIP,an !) fS,OO / ,O-VO ~)O.OO inple curb Inlet-Wpe W\l. - Clean curb Inlel...()\her - Clean qq,OD r:(-5.00 /15 .00 Single curb Inlet-iype \NR - Ramo'le &. &/icf). (JD OJ,?.W.oD Replace oouble curb Inlet- i~pe \NR - RelllO'le & /I,$tV,OO I /.I 00, 00 Replace iriple curb \n\el-i~pe iNR . Reroo'le & {~ 000. 00 I~ J,f){).CO Replace ?;)DO.r.;o cutb Inlet _ Other - RefflO'le &. Heplace J. GD:J. CO '::f6.00 -=(6. DO q6,iP """nllole - Clean C\'T't Of 'N\'\EJ>.1' R\OGE , ; \ \ \ i J:\ilF?Os-14 B\d iab Snee\.dOC .- - ----_.,-------- ,-----,'-- a ~ ~ ~ \:.) '~ , ~ ~ ~ '>- ~ ,~ .s:. \<:::>' 7" ~ ~ ....... - 1 ~ ::l ~ ~ ~ \f\ t- ~ ~\ c::. ~ e ~ ~ :z. (0 \~ r ~ ~ .~ 0- \n'>:- / ~~ Qi 0<1 ~ ~ ~ ~ t\';; t\ %.8 % '" ~ \ tto<l tt l 0<I~ 0<1 tt "'~ '" .s ~ % In i\' \:.,; l 'i ~% tt ~ ~ i \ () \ \ ~ , '" rii .s ~ '.~ \ ~';; ';; '"0 ~ ut c --........- c ,c ,.. t ... \~ ; \;8 .;:; $ U1 (!) o ~ '4. ~ ~ '5 ~ o ~ -0 "i m '~ l- t .. <; ., q \ '"i ~\.."4 ~ r City of pWheatRL-dge ITEMNO:~' REQUEST FOR CITY COUNCIL ACTION ~IDJ'~ IZ"'I,Wf!. ;!f.J'0I" ,<'I '''". ~"..., l.j0,wlt.',.,~x,^,* n COUNCIL MEETING DATE: April 28, 2008 TITLE: APPROVAL OF AWARD ITB-08-19 2008 ROADWAY PAVEMENT STRIPING PROJECT IN THE CONTRACT AMOUNT OF $48,530.00 AND A CONTINGENCY OF $4,853 FOR A TOTAL PROJECT AMOUNT OF $53,383 o PUBLIC HEARING o BIDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING (mm/dd/yyyy) o ORDINANCES FOR 2ND READING (mm/dd/yyyy) Quasi-judicial: 0 YES ~.~~f Director of Public Works o NO ~r-q City Mana#r /) EXECUTIVE SUMMARY: The 2008 Roadway Pavement Striping Project provides needed maintenance to a number of streets selected by priority and consisting of arterial and collector streets throughout the city. Three (3) bids were received and the aooarent low bidder is Hillhwav Technolollies of Denver. Colorado in the total ..I. .L ....".... ~ amount of $48,530.00. Highway Technologies has met all of the bid requirements and references and experience were evaluated by Public Works staff. It is recommended that the project be awarded to the lowest responsible and responsive bidder, Highway Technologies in the amount of their bid of $48,530.00. COMMISSIONIBOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: Bids for the 2008 Roadway Pavement Striping Project, ITB-08-19, were opened on Tuesday, April I, 2008. Three (3) bids were received, ranging from $48,530.00 to $80,180.00. Staff's estimate for the required work was $42,000.00. The lowest responsible and responsive bidder, Highway Technologies of Denver, Colorado has met the bid and qualification requirements. Based upon the contractor's demonstrated capabilities and performance, Staff recommends award to Highway Technologies. A standard 10% contingency amount of $4,853.00 is requested for the cost of other items related to the proj ect. Streets scheduled for striping this year include: 1. Harlan St. - 32"d to 1-70 on ramp (West side only on Harlan Street from 44th Ave) 2. Pierce St. - 26th Avenue to 48th Avenue 3. 29th Avenue - Sheridan Blvd. to Wadsworth Blvd. 4. 32"d Avenue - Sheridan Blvd. to Kipling Street 5. 41st Ave. - Wadsworth Blvd. to Everett Street and Sheridan Blvd. to Fenton Street 6. 44th Avenue - Harlan Street to Kipling Street 7. 48th Avenue - Wadsworth Blvd. to Marshall Street 8. 49th Avenue - Miller Street to North Service Road 9. 50th Avenue - Kifling Street to Independence Street 10. Ward Road - 32" Avenue to 38th Avenue II. 1-70 Service Road- Ward Road to Kipling Street & Independence Street to Carr Street 12. Marshall Street - 49th Drive to Harlan Street ALTERNATIVES CONSIDERED: No award and 2008 Roadway Pavement Striping Project will not be accomplished. FINANCIAL IMPACT: The funds for this project are budgeted in the 2008 Public Works Department General Fund Budget, Account Number 01-303-700-704, Contractual Services. The approved budgeted amount for the roadway pavement striping is $60,000.00. RECOMMENDED MOTION: "I move to approve Award ofITB-08-l9, 2008 Roadway Pavement Striping Project to Highway Technologies of Denver, Colorado in the Amount of $48,530.00. I further move that a contingency amount of $4,853.00 be established. I further move that the Director of Public Works be authorized to issue change orders up to a total contract and contingency amount of$53,383.00. Or, "I move to deny Award of ITB-08-19 2008, Roadway Pavement Striping Project to Highway Technologies of Denver, Colorado for the following reason(s) " Report Initiated by: Greg Knudson, Operations Manager Report Prepared by: Tim Paranto, Director of Public Works Reviewed by: Linda Trimble, Purchasing Agent ATTACHMENT: 1. Bid Tabulation Sheet Cln' OF WHE.AI RIDGE B\D TABULATION PROJECT: 2008 ROAOWr>.Y PAVEMENl STRIPING REBIO ..:-- - BlDJPROPO$I\L NO. 118-08-19 aID 'w~;-DATE1TIME. 04101108 by 2:00 pm REQUES1ING OEPT JD\V\SION pW OPE-WE-D -f<< Linda Trimble, purchasing Agent WITNESSED Bl' - Ann woosley, purchasing AsSIstant ~AGE......1--0f~ VENOOR ~ 1,@e$:e:a\~l',!l!l1';'~~tp~"~'" ' SIGNATURE. PAGE €S - -- LIST OF SUBCONTRACTORS i-e.!;;, NON_COLLUSION AffiDAVIT e.-S ~ .a!, \ \ \ CONTRACTOR QUAliFICATION e0 '1iJS ILLE.GAL ALiE.N fORM fh ~e;) ACCEPTS VISA'" es ND :.:::-:--- BASE 13\0 i~ 01'0 101~ - -~ ?~ce f)P)r ~,f, .3'1:- ,3D' -' I - -' 1 \ \ J:\810 i/'.8UlAnON SrlEETS\\;B.08-19 81d Tab Shee\.doc J.TTJ.cttMEtlT 1 erN Of WHEAT RIDGE 610 TA8U\..ATION \ PROJEC1: 2008 RO~OW~Y p~"E\\IIENl SIRIPING REBIO VENDOR LOCI' 'lION ~, ""PT!~ti)e.2SWSg!l.\1,\~~;"');;~j';i'W\"? ~ '1es '-:" O'!""CO';-cr:''' ~ ~~ ~N_CO::US\ON AFF\D~n e.S ~~ \jet, ILLEGAL !'UEN FORM ~.(h --- - ACCE.PTS~~ BASE BID 1'6',01:0 ~n I,r-O I"~ n -- '\ - .,-.1-- r \f'""\vV oR)< !-:f' ' " 1 J:\aIO Tl'aU\.AT10N S\'lEETS~TB-08..~9 aid Tab Sneel.doO ~f2s' ~ , es - , eS - ~t5 ~ ies - . -ei #6'0D \ -- - , ,~3 BIOiPROFibSP-l.NO. 116-08-19 8\0 OUE QATEfiIME 04/01108 bY 2:00 pm ~ESTlNG OEPTJO\VIS:N - '-J t? S ,-/.a!:, - '1.eS ...J..-- ~e5 ~ No - yo) I 3D ,3D' OPE"ED BY I" u Linda Trimble. purchasing Agent Wi'r"ESSE~ ;;';" a Ann woosley, purchasing Assistant OF PA.GE-1-- ~i0" CI1'l OF 'NHEfI. l' RIDGE alP TABU'-fl.1'ION 810;?R(lPl%A\.NQ, ITB..()tl-19 ~ Q4!01!lItl b'l2:00 pro ~ pW "6PENED B'? Linda ,rimb\e, purchasing Agent wrfllosSEO B~ ~9Assistant pp.GE...J-- Of =.L- PROJECT' ,.,. RO'''''' vP......'" Sf..- _0 V",NDOR t.bCp.'T(ON "1l>~S(iiWl'",lii)1'f,!€>~O$'J'~Je\1;\~$'''Z;?Y''":':'\:' SIGNAI\JRE PAGE USi' Of S\JBCONi'RACIOF<S N~IOA\l\1 CONi'RACi'OR QUALlfICp.:nON ll_Li:.GAL ALIEN fORM ~, AGGEPIS \lISA' BASE BID ?'~ce. DtJ< V, eS .-0-- ~15 ~ , ~ ~.e~ ~ ~ ,)} ~ J2!, - ~ W ND - ~ 3'3' 1 ]''-1'10 'TI'1'ULA'TIOI'l SHcc:rSlrT&Oe-1B Bid lab Sheet,dOC ~~'.. ... ~ City of YWlieatRl.-dge ITEM NO: IJ), REQUEST FOR CITY COUNCIL ACTION ft~ IJli WI COUNCIL MEETING DATE: April 28, 2008 TITLE: RESOLUTION 21-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 CONSERVATION TRUST FUND BUDGET TO REFLECT HtE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $225,000 FOR THE CREEKSIDE PARK RESTROOM AND APPROVE AWARD OF RFP-08-20 CREEKSIDE PARK RESTROOM REBID TO WALSH CONSTRUCTION, LOVELAND, CO IN THE AMOUNT OF $172,711.00 WITH A CONTINGENCY OF $17,000.00 FOR A TOTAL PROJECT COST OF $189,711.00 D PUBLIC HEARING [gJ BIDS/MOTIONS [gJ RESOLUTIONS D ORDINANCES FOR 1ST READING (mmldd/yyyy) D ORDINANCES FOR 2ND READING (mmldd/yyyy) Quasi-judicial: D YES [gJ NO ~..I' 1VJn.." l/J. -, \. FlLot,J U _ I I I t1.A1...--.l.A-/V~/ parfs a4d Recreation Director y ("';<1 tL._ _ _---.. City~~r'-t EXECUTIVE SUMMARY: Creekside Park, located at 49th and Marshall Street is in need of a permanent restroom structure to support the athletic field programming held in the park. The scope of the contract includes the provision of a prefabricated restroom structure set on a foundation, site preparation and restoration. Utility hook ups are to be paid by the City and include water, electrical and sewer connections. On April 08, 2008 four (4) proposals were received. Award is based on qualifications, experience, product design, functionality, durability, maintenance, warranty, approach and fee schedule. Proposals were scored and ranked. The number one ranked firm is Walsh Construction, Loveland, CO in the total amount of $172,711.00. References were checked. Staff recommends award to Walsh Construction Inc. The apparent low bidder CG Construction did not meet the minimum specifications. COMMISSION/BOARD RECOMMENDATION: This project was presented to the Parks and Recreation Commission as part of the budget information. STATEMENT OF THE ISSUES: The majority of this park is located in the flood plain. The choices for site placement of the restroom structure were very limited since the building cannot be constructed in the floodplain. The restroom will be located on the south side of the parking lot across from the Manwaring Field. Pedestrian traffic safety in the parking lot is addressed as part ofthe project. The restroom structure will be the minimum size required for park use due to the site constraints. For this reason, it does not include any concession space. By specifying a prefabricated restroom structure the impact of the construction to the park will be minimized. The restroom will be constructed of split face block, with a river rock wainscot and a standing seam metal roof. The materials are designed to be vandal resistant and low maintenance. A 5/8 inch water tap is currently available on site. Included in the request for the $225,000 appropriation are funds to upgrade the water tap if needed to a larger size. Staff will be doing an additional analysis related to this item prior to committing the funds to the purchase of a larger water tap. This analysis is based on the type of fixtures, water pressure at the site as well as usage. The funds for this project were app,vp,:ated in the 2007 budget. Due to the projected completion date of fall 2007, the funds were not appropriated in the 2008 budget. A contract was not awarded, and, therefore, there were no existing encumbered funds to carry over to 2008. The Parks and Recreation Department received a Jefferson County Joint Venture grant in the amount of$116,375 to aid in the fLi11ding oftI-tis project. ALTERNATIVES CONSIDERED: To not construct a permanent restroom structure at Creekside Park, continue to use portable restrooms only and return the grant funds to Jefferson County Open Space. FINANCIAL IMPACT: The cost of the contract award is $172,711.00 plus a contingency of$17,000.00 totals $189,711.00. This does not include the direct costs that will be paid for by the City for the utility connections. These costs will not exceed $25,000 and will be released back to the Conservation Trust Fund balance ifthey are not needed. This project which includes the contract award and utility funds is within the original appropriated budget amount. RECOMMENDED MOTION: "I move to approve Resolution 21-2008. A Resolution Amending the Fiscal Year 2008 Conservation Trust Fund Budget to Reflect the Approval of a Supplemental Budget Appropriation in the Amount of $225,000 for the Creekside Park Restroom and Approve Award ofRFP-08-20 Creekside Park Restroom Rebid to Walsh Construction, Loveland, CO in the amount of$I72,711 with a Contingency of$17,000 for a Total Project Cost of$189,711. Or, "I move to table indefinitely Resolution 21-2008 for the following reason(s) " Report prepared by: Joyce Manwaring, Parks and Recreation Director Report reviewed by: Patrick Goff, Deputy City Manager ATTACHMENTS: 1. Resolution 21-2008 2. Bid Tabulation Sheet 3. Example of structure features CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 21-2008 TITLE: RESOLUTION 21-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 CONSERVATION TRUST FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $225,000 FOR THE CREEKSIDE PARK RESTROOM AND APPROVE AWARD OF RFP-08-20 CREEKSIDE PARK RESTROOM REBID TO WALSH CONSTRUCTION, LOVELAND, CO IN THE AMOUNT OF $172,711.00 WITH A CONTINGENCY OF $17,000 FOR A TOTAL PROJECT COST OF $189,711 WHEREAS, the City of Wheat Ridge supports a strong partnership between city and community; and WHEREAS, the Wheat Ridge Park and Recreation Master Plan Goals call for provision of a wide range of recreation, leisure, athletic, and cultural opportunities for all residents of Wheat Ridge; WHEREAS, the volume of programming scheduled at the ball fields in the park require a permanent restroom facility; and WHEREAS, there is currently no permanent facility in the park; WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: The following amendment to the 2008 Conservation Trust Fund budget is hereby approved: A. The City of Wheat Ridge fiscal year 2008 Conservation Trust Fund B~,...1""'ed'e ...........c........1"",.1 n,.".................1~..........l..., .........""',...~+."'.,,11y t.arsf'a........:........... $"2" [)n(\ f'rAn-l uUb l U a1.lH:...uulvU avvU.lUH.l51Y, "'P,,",'-'.lJ.1V"-1.l L.L ..I. .l......l.lJ..l.L5 ~ -',vvV"'..lVUJ. Conservation Trust undesignated reserves to account 54-601-800-862. This resolution shall be effective immediately upon adoption. ATTACHMENT 1 DONE AND RESOLVED THIS DAY APRIL 28, 2008. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk crN Of W\-IEA T R10GE 6\01 A6ULA l\ON 610J\>ROP,YSI<C NO. RFP-08-20 Bio DUE OI<1ErTiME 04/08108 4:00 pili REQUES'\~' JD\VISION PARKS &REC PRO JEC1 , cREE~SIOE PARK RES1RQOtAS-REBIO VENDOR \.OCAiIOll 'oSSCP,.\I';t\~I'l;;GP!)l:J$ISeRVlces ' SIGNA'TURE PAGE BID BOND =-.....------ QUALlFICA'TIONSIEY-PERIENCE =--- BUILDING PRODUC'T FUNCTIONALITY ,DllRA\3IL1T<, MAINTENANCE, WARRANTY, LIFE CYCLE APPROACH ~ L~'TRAC'TORS NON_COLLUSION FORM ILLEGAL ALIEN FORM QpjOl'lED 6'1 Unda irimble, purcnasing Men' w"l'lESsW 6~ - ~ pI<GEJ- OF..-l--- WIU'l!IlI"'" CM6tyu,chM t,t . CD0>trIkA\O}'; ~-t - \{ e-5 "-f~ ~ No c.---- , ti ~BiJ - No Sw\,?rJ e.. --- ~{~ I -ek e5 ...;--- ~ I ,18- (PC /' ~{, \{~11l1--- - ~tS t~.tj() ~~5 fEE SCHEDULE - --- ACKNOWLEDGE ADDENDUM #~ J:\Rfl'-Oll-20 Bid ,ab sneet.dOc ~t'<; ~ ~t? - ~ i.es ~ S-tU B,' d ~tS ~-u ~S ...J-- ?/)D/qSO.lq - . I - ..eS 4 A.1'1'ACtttAEN1' 2.. ....r'.. C") I- Z w :E ,::I: (.) 'C( I- il- c( ",,"1.-( ~,~ City of . pWheatRLdge ITEM NO: L~, REQUEST FOR CITY COUNCIL ACTION ~~ n COUNCIL MEETING DATE: April 28, 2008 TITLE: RESOLUTION 22-2008 - A RESOLUTION AMENDING TtlE FISCAL YEAR 2008 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $36,260.00 FOR THE PURCHASE OF A REPLACEMENT POLICE PATROL SEDAN WITH ALL REQUIRED EQUIPMENT AND MARKINGS o PUBLIC HEARING o BlDS/MOTIONS l8J RESOLUTIONS o ORDINANCES FOR 1 ST READING (mm/dd/yyyy) o ORDINANCES FOR 2ND READING (mm/dd/yyyy) Quasi-judicial: 0 YES /_~~'- /!~~J Director of Public Works l8J NO Cit~~ ~1 EXEf:;T]J'IVE SUMMARY: Staff requests the purchase of one (1) model year 2008 Crown Victoria police option sedan to replace one 2f\f\'7 {""1_~n~ ",(T;",...~_:", ;_ ...t..~ p",..._~l T'\:'l:T;"':~- TT_:... 11'7 TT_;... 11'7 :_~~~_~...:I _~_ _~_",;_",t...l~ .t::_~ ~.......:I ...._~1r~ UUI 'L-IUVVll Vl\..<LUlla 111 Ul,", aUUI l...IlvHHUll, UI11L "1'/. UllH"1'1 UlvWl,",U UUll-l'"'pauaUJ.t;;;; HJ.IOJ auu l:)111UJ.\.,", damage in March of this year. An investigation into the cause of the fire is ongoing. An additional budget appropriation of $36,260.00 is required for the unscheduled purchase of the sedan, lighting, markings and communication equipment. COMMISSIONIBOARD RECOMMENDATION: N/A ~TATEMENT OF THE ISSUES: Unit 47 unexpectedly caught on fire on March 18, 2008 and is beyond repair. Funding for the purchase of a replacement police patrol vehicle exceeds the current Fleet Replacement budget, requiring an additional appropriation from General Fund reserves. The new patrol sedan is available through the Colorado Price Agreement. Vendors previously approved for acquisition and installation of lighting, radio, markings and ancillary equipment for 2008 police vehicles will be utilized for outfitting replacement Unit 47. The State bid price for the police sedan is $21,260. Outfitting the vehicle for use is estimated at $15,000, bringing the total cost of the vehicle to approximately $36,260. ALTERNATIVES CONSIDERED: Not replace the patrol vehicle in 2008. FINANCIAL IMPACT: Funding for the purchase ofthe one police patrol vehicle, lighting, markings, and communication and other miscellaneous equipment exceeds the current Fleet Replacement budget requiring an additional appropriation from General Fund reserves in the amount of $36,260.00. The City will receive partial reimbursement for the lost vehicle from the City's insurance carrier, CIRSA. RECOMMENDED MOTION: "I move to approve Resolution 22-2008, A Resolution Amending the Fiscal Year 2008 General Fund Budget to Reflect the Approval of a Supplemental Budget Appropriation in the Amount of $36,260.00 for the Purchase of a Replacement Police Sedan with all Required Equipment and Markings." Or, "I move to table indefinitely Resolution 22-2008 for the following reason(s) " Report Initiated by: Greg Knudson, Operations Manager Report Prepared by: Tim Paranto, Director of Public Works Reviewed by: Linda Trimble, Purchasing Agent ATTACHMENTS: I. State of Colorado Price Agreement for Large Police Patrol Sedan 2. Resolution 22-2008 CITY OF WHEAT RIDGE Specifications for one (1) Police Department marked patrol sedan. (Replacement for Unit 47) April 8, 2008 BASED ON STATE OF COLORADO PRICE AGREEMENT # 07006YYV30M Base vehicle as bid: 2008 Ford Crown Victoria Police Interceptor: $23,262.00 Standard Soecifications Body Code: P71 Fuel Type: Gasoline Factorv Ootions 153 License Plate Bracket (Front) 177 Silicone Hoses w/ Aircraft Clamps 328 Cloth Front (Dark Charcoal)Ninyl Rear Seats 437 Keyed Alike - key code 1435X 730A 3:55:1 Ratio Limited Slip Differential 952 Two Tone (BlackNVhite) Paint #1 14T Trunk Pack w/Kevlar Front Liner 51Y Spot Lamp, Dual Side; Unity #225 53M Radio Noise Suppression Package 58F AM/FM Radio 61K Heated Mirrors 96A Mouldings, Front Dr. Bodyside, Installed $ 0.00 $ 320.00 $ 0.00 $ 50.00 $ 155.00 $ 450.00 $ 190.00 $ 340.00 $ 95.00 $ 0.00 $ 35.00 $ 30.00 $1665.00 Total Price of Factory Options: 500 - Delete Police Package <$3,667.00> Totai Price of Vehicie Oniy with Seiected Factory Options: $2; ,260.00 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 22-2008 TITLE: RESOLUTION 22-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $36,260.00 FOR THE PURCHASE OF A REPLACEMENT POLICE PATROL SEDAN WITH ALL REQUIRED EQUIPMENT AND MARKINGS WHEREAS, Police Unit 47 was unexpectedly destroyed by fire; and WHEREAS, the City Council wishes to replace Police Unit 47; and WHEREAS, the 2008 Public Works Operations Fleet Replacement budget does not include funding for replacement of Unit 47. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1. Purchase of a 2008 Crown Victoria police sedan under Colorado Price Agreement #07006YYV30M in the amount of $21,260 is approved. Section 2. Purchase and installation of lighting, radio, markings and ancillary equipment from various vendors in an amount not-to-exceed $15,000 is approved. Section 3. Budaet Amended. The following amendments to the 2008 General Fund Budget are hereby approved: (a) Transfer $36,260 from General Fund undesignated reserves to account 01-303-800-807. This Reso!ution shall be effective immediately upon adoption. ATTACHMENT 2 DONE AND RESOLVED this ATTEST: Michael Snow, City Clerk RESO 001 day of April, 2008. Jerry DiTullio, Mayor 2 ~~J.<( - _ ~ City of . pWheatRL-dge ITEM NO: J I F, REQUEST FOR CITY COUNCIL ACTION ~G~.40 .. ~~~n . I COUNCIL MEETING DATE: April 28, 2008 TITLE: RESOLUTION 23-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO ACCEPT A GRANT OF $3,000.00 FROM LIVEWELL WHEAT RIDGE FOR nu; PURPOSE OF SUPPORTING A WHEAT RIDGE FARMERS' MARKET D PUBLIC HEARING D BIDS/MOTIONS [g] RESOLUTIONS D ORDINANCES FOR I ST READING (Date: D ORDINANCES FOR 2ND READING ) ~~Of , D ~es l~ DeveThpment [g] No Quasi-Judicial: City~~~ EXECUTIVE SUMMARY: The Economic Development Division has applied for and received a grant from Live Well Wheat Ridge to help promote healthy living and eating within the City of Wheat Ridge. When a division ofthe City receives a grant from an outside agency, City Council is required to approve a resolution fuliendiiig the Cili-rent budget to reflect the acceptance of those funds. The amount awarded to the Economic Development Division for support of the Wheat Ridge Farmers' market is $3,000. These funds will be used to help market the Wheat Ridge Farmers' Market to the community at large in order to help promote a healthy food and life style within Wheat Ridge. COMMISSIONIBOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: The Economic Development Division has applied for and received a small grant in the amount of $3,000 from LiveWell Wheat Ridge (LWWR), to help support a local Farmers' Market. The location of the Farmers' Market is proposed to be at 42nd and Wadsworth, in front of the Ross Department store. The tentative schedule for the Market will be mid-June to late October on Thursday's from 11 a.m. to 3 p.m. If approved, these funds from L WWR would be used to promote healthy eating and/or active living. Approval of this resolution would allow the Economic Development Division to receive these funds for the support of the Wheat Ridge Farmers' Market. The Economic Development Division would then agree to support L WWR in the following ways: I. Two site visits from L WWR staff at the Farmers' Market. 2. Acknowledgement/plan to acknowledge L WWR through recognition at events or using the L WWR logo in mass publications. 3. Taking photographs of the work or events we promote and participate as part of your L WWR funding. 4. If needed, accept L WWR technical assistance for the data collection piece and/or how to sustain the program in the future. Data collection will include the following (as Attachment 3, the Implementation Tracking Form): . Demographics . Behavioral outcomes of your program . In-kind time, !1pllars and donations . Successes and challenges . Keeping track of how funds were used-keep receipts and keeping track on the itemized budget form . How you plan to ensure that the program is sustained ALTERNATIVES CONSIDERED: No financial support will be given to the Wheat Ridge Farmers' Market and the grant money received from L WWR for the propose of supporting a Wheat Ridge Farmers' Market will be returned unused. FINANCIAL IMPACT: An amount of$3,000 will be added to account number 01-105-700-714. This money is a grant from L WWR and will be used to support the Wheat Ridge Farmers' Market. RECOMMENDED MOTION: "1 move to approve Resolution 23-2008 - A Resolution Amending the Fiscal Year 2008 General Fund Budget to Reflect the Approval of a Supplemental Budget Appropriation in an Amount of $3,000 for the Purpose of Support of a Wheat Ridge Farmers' Market." Or, "1 move to postpone reason( s) indefinitely Resolution 23-2008 for the following " Report Prepared by: Ryan Stachelski, Economic Development Specialist Reviewed by: Patrick Goff, Deputy City Manager ATTACHMENTS: 1. Resolution 23-2008 2. Subcontractor Agreement WR Economic Development 3. Farmers' Market Tracking Form CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 23-2008 TITLE: RESOLUTION 23-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO ACCEPT A GRANT OF $3,000.00 FROM LIVEWELL WHEAT RIDGE FOR THE PURPOSE OF SUPPORTING A WHEAT RIDGE FARMERS' MARKET WHEREAS, the City Council has discussed the positive impacts of healthy living within the City of Wheat Ridge and its impact to the community's overall quality oflife; and WHEREAS, in an effort to promote healthy eating and/or active living; and WHEREAS, based on receiving.a grant from LiveWell Wheat Ridge, th<; City of Wheat Ridge will support the Wheat Ridge Farmers' Market; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: A. The City of Wheat Ridge fiscal year 2008 General Fund Budget be amended accordingly, specifically transferring $3,000.00 from General Fund undesignated reserves to account 01-105-700-710. DONE AND RESOLVED THIS 28th day of April 2008. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk ATTACHMENT 1 . . CIVl Creating Results Through Collaborative Civic Engagement Subcontractor Agreement This agreement is made this 31 st day of March 2008 between the Civic Results ("Company") and Wheat Ridge Economic Development Office ("Contractor"). Article 1: Term of Contract All "Scope of Work" shall commence on April 1st, 2008 and be completed by January 15th, 2009. This agreement is effective as of the date set forth above and will continue in effect unless otherwise extended or terminated, in accordance with provisions of Article 7 of this Agreement. Article 2: Independent Contractor Status It is the express intention ofthe parties that Contractor is an independent contractor and not an employee, agent, joint venture or partner of Company. Nothing in this agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Company and Contractor or any employee or agent of Contractor or for any purpose. Contractor is not entitle to participate in any benefits provided by Company, including but not limited to pension plans, bonus, stock, or similar benefits that Company provides for its employees. Contractor shall retain the right to contract for similar services to be performed for others while they are under contract with Company. If required by laws of this State, the Contractor shall maintain, in full force and effect, a policy of worker's compensation insurance covering the Contractor during the term of this Agreement. Contractor waives any rights to recovery from Company for any injuries sustained while performing services under this Agreement. Article 3: Services to be performed by the Contractor Section 3.1. Contractor agrees to perform to the services outlined in the scope of work. Section 3.2. Contractor will determine the method, details, and means of performing the above-described services. Section 3.3. In the performance of Contractor's services, the services and the hours Contractor is to work on any given day will be entirely within the Contractor's control. Contractor will perform its services for Company in a professional manner and in accordance with applicable industry standards. 1 ATTACHMENT 2 Section 3.4. Contractor shall perform the services required by this Agreement at any place or location as necessary for the work of the project. Section 3.5. Contractor is required to meet all reasonable completion schedules set forth by the Company and supply as many workers or work hours as needed to meet these completion schedules outlined. Section 3.6. Contractor will agree to the following: 1. 2 site visits from Live W ell Wheat Ridge staff. 2. Acknowledgement/plan to acknowledge LiveWell Wheat Ridge through recognition at events or using the L WWR logo in mass publications. 3. Taking photographs ofthe work or events you promote and participate as part of your L WWR funding. 4. If needed, accept L WWR technical assistance for the data collection piece and/or how to sustain your program in the future. Data collection will include the following: Using Attachment 1: Implementation Tracking Form . Demographics . Behavioral outcomes of your program . In-Kind time, dollars and donations . Successes and challenges . Keeping track of how funds were used-keep receipts and keeping track on the itemized budget form . How you plan to ensure that the program is sustained Article 4: Compensation Section 4.1. In consideration for the services performed by Contractor, Company agrees to pay Contractor during the term of this Agreement the fees set forth on Exhibit A as full and complete payment for the service. Contractor agrees that no individual other than the Contractor will perform services for Company on behalf of Contractor. Section 4.2. Contractor shall be responsible for all costs and expenses incidental to the performance of services for Company, including but not limited to, all costs of equipment provided by Contractor, all fees, fines, licenses, bonds, and taxes required of or imposed against Contractor and all other of Contractor's costs of doing business. Company shall not be responsible for any expenses incurred by Contractor in performing services for Company with the exception of expenses pre-approved in writing by Company. Section 4.3. The Company shall pay Contractor on a "per project" basis for services in connection with this Agreement, the exact amount for each deliverable to be agreed upon, in writing by the Contractor and Company, prior to any work being performed, or as demonstrated in Exhibit A. 2 Article 5: State and Federal Taxes Contractor is not Company's employee, thus Contractor is responsible for paying all state and federal taxes as required by law, in particular: . FICA (Social Security); . State and/or federal unemployment insurance; . State and/or federal income taxes; . Disability insurance, and; . Worker's compensation insurance. In the event that the Internal Revenue Service should determine that the Contractor is, according to IRS guidelines, an employee subject to withholding and social security, the Contractor shall acknowledge that all prior payments were gross payments and the Contractor is responsible for all income taxes and social security. Article 6: Termination Either party may terminate this Agreement, with or without cause, by providing ten (10) days written notice to the other party. Article 7: Amendment This contract may be modified or amended in writing, and with agreement from both parties. Article 8: Scope of Work I Support for farmers market I $3000 I Executed on the date and year as signed. Contractor: By: Date: Print Name: SSN or Fed lD: Company: By: Date: 3 Print Name: Title: Please indicate who to make the check out to a where to send it to below: EXHIBIT A The Company agrees to pay Contractor $3,000.00 for the various projects and activities outlined in the SOW. Attachment 1: Implementation Tracking Form 4 Name of Program: Sponsoring Agency: Contact Person: Email Address: Phone Number: Planninl! Process Date and time of event(s): Location of Event: How many people were present at the meeting(s)? Sign-in sheet with names and agencies can be provided with your report. What was discussed at the meeting? Were any decisions made? List all steps ...""....n~...""A ;.... ..........-1""... t..... J.,,'1U.lJ......UllJ.V.I.'-I......L ,"v implement the activity (e.g., hire the staff, buy supplies/equipment, promote the activity, etc.). Implementation Tracking Form Fill out 1 per activity/event Please use the section below to document any steps taken in planning this activity/event. If applicable, provide a summary of planninl!; meetin2s. A I I ACHMENT 3 What is your plan to acknowledge L WWR? ;t>emo!!raohics Those who participated in the activity/event Age Range of Participants: I Number of Males: I Number of Females: I African Americans: I Hispanics: I White: I Other: Total number of people who could have participated in your program? Actual number of people who participated in your program? What behaviors did your program address? If your program administered surveys what did the pre- program surveys indicate? What did the post- program surveys indicate? Did other individuals or groups get involved or make a contribution? (Examples: in-kind donations, prizes, incentives, time, or additional money). Who were they and what did theycontribute? Please explain any in-kind/match from your agency. Was your program implemented as stated in your proposal? If not, what challenges did you face and how did you handle them? Was money spent as indicated in your proposal? If not, why? How were funds used? Please indicate on the attached matrix. Has a new policy been institutionalized or enforced as a result of your program? Which activities will become routine as part of your program? Will program supplies continue to be utilized as part of institutionalization or routine practice? How win the supplies be utilized? Which aspect of your program did participants enjoy the most? Which did they enjoy the least? Where there outcomes you did not anticipate, positive and/or negative? Itemized Mini-Grant Expenses Item Amount Vendor The mid-term report is due August 1, 2008 by 5:00 pm. The final report will be due on January 15,2009 by 5:00 pm. This information can be delivered via email or mailed the address below. Address: Elise Lubell Jefferson County Department of Health and Environment 1801 19th Street Golden, CO 80401 Questions about the Implementation Report: LiveWell Wheat Ridge is available to respond to your questions: Elise Lubell Ashley DePaulis elubell(alco.iefferson.co.us adeoaulis(alg:mail.com 303-271-5719 303-709-0106 ~"... ~ ~ City of ?WlieatRL-dge ITEM NO: 2 REQUEST FOR CITY COUNCIL ACTION ~"'~~ ,~)~ COUNCIL MEETING DATE: April 28, 2008 TITLE: COUNCIL BILL 08-2008 - AN ORDINANCE AMENDING CHAPTER 17 OF UiE WHEAT RIDGE CODE OF LAWS CONCERNING ALCOHOLIC BEVERAGES IN PARKS AND RECREATION AREAS D PUBLIC HEARING D BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1sT READING (04/18/2008) o ORDINANCES FOR 2ND READING (04/28/2008) Quasi-judicial: DYES o NO Ci~r~ City Attorney EXECUTIVE SUMMARY: Amends Chapter 17 of the Code of Laws by amending Sections 17-27 to permit the storage, sale and consumption of beer, wine and liquor in parks if the applicant has received a special event permit from the City. Allows the Director of Parks and Recreation to permit glass beverage bottles in parks if a special event permit has been issued by the City for an event open to the public and (1) the applicant is able to demonstrate that it has control over the portion of the park in which it wishes to have the glass beverage bottles through the use of fencing or other "pp'~ led means, (2) the glass beverage bottles will be used only for beer and wine, and (3) subject to any further conditions the Director fmds to be appwp.:ate. COMMISSIONIBOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: (1) conforms Code section 17-27 to state statutes; (2) permits glass beverage bottles in parks under limited circumstances. ALTERNATIVES CONSIDERED: None FINANCIAL IMPACT: The City will incur no additional expense as a result of this ordinance. RECOMMENDED MOTION: "1 move to approve Council Bill 08-2008 - An Ordinance Amending Chapter 17 of the Wheat Ridge Code of Laws Concerning Alcoholic Beverages in Parks and Recreation Areas on second reading, and that it take effect fifteen days after final publication." Or, "1 move to table indefinitely Council Bill 08-2008 for the following reason(s) " ATTACHMENT: 1. Council Bill 08-2008 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 08-2008 Ordinance No. Series of 2008 TITLE: AN ORDINANCE AMENDING CHAPTER 17 OF THE WHEAT RIDGE CODE OF LAWS, CONCERNING ALCOHOLIC BEVERAGES IN PARKS AND RECREATION AREAS WHEREAS, the City Council has previously adopted Article II of Chapter 17 of the Wheat Ridge Code of Laws (the "Code"), concerning park rules; and WHEREAS, the Council wishes to amend Sections 17-27 and 17-42 of the Code to conform the same to applicable state statutes and to allow the Director of Parks and Recreation to permit use of glass beverage bottles for possession of certain alcoholic beverages in parks under specified circumstances. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Subsection (a) of Section 17-27 is amended to read as follows: Sec. 17-27. Alcoholic beverages. (a) The storage, SALE or consumption of any alooholio liquor MALT, VINOUS OR SPIRITUOUS LIQUORS, as defined by the Colorado Liquor Code, is prohibited in any park, recreation area or recreation building within the city except as specifically provided herein OR AS MAY BE AUTHORIZED PURSUANT TO A SPECIAL EVENT PERMIT ISSUED BY THE CITY IN ACCORDANCE WITH ARTICLE 48, TITLE 12, COLORADO REVISED STATUTES. The consumption and/or storage of fermented malt be'JeFage BEVERAGES containing not more than three and two-tenths (3.2) percent of alcohol by weight is permitted in any park or recreation area within the city so long as, and only so long as, such fermented malt beverage has been purchased in a manner authorized, and is being consumed by persons permitted, by applicable state law. It shall be unlawful to sell any fermented malt beverage within any park or recreation area within the city unless such sales are made pursuant to a Iiocnsc or SPECIAL EVENT permit granted by the city oounoil and unless such sales are made in accordance with the Colorado Beer Code. Section 2. Section 17-42 of the Code is amended as follows: ATTACHMENT 1 Sec. 17-42. ~ containers. It shall be unlawful for any person to bring, or to have in his/her possession, any glass beverage bottle in any park, lake, or other recreational area or facility of the city, EXCEPT AS SUCH POSSESSION MAY BE APPROVED BY THE DIRECTOR OF PARKS AND RECREATION FOR AN EVENT OPEN TO THE PUBLIC AND FOR WHICH A SPECIAL EVENT PERMIT HAS BEEN ISSUED BY THE CITY IN ACCORDANCE WITH ARTICLE 48, TITLE 12, COLORADO REVISED STATUTES. SUCH APPROVAL MAY BE GRANTED BY THE DIRECTOR ONLY UPON SATISFACTION OF ALL OF THE FOLLOWING ADDITIONAL CONDITIONS: (a) THAT THE APPLICANT DEMONSTRATE TO THE SATISFACTION OF THE DIRECTOR THAT THE APPLICANT HAS CONTROL OVER THAT PORTION OF THE PARK IN WHICH THE APPLICANT WISHES TO POSSESS GLASS BEVERAGE BOTTLES BY THE USE OF FENCING OR OTHER APPROVED MEANS; (b) THAT THE GLASS BEVERAGE BOTTLES PERMITTED SHALL BE USED ONLY FOR POSSESSION OF WINE OR BEER; AND (c) SUBJECT TO ANY FURTHER CONDITIONS THE DIRECTOR FINDS TO BE APPROPRIATE UNDER THE CIRCUMSTANCES. Section 3. Safety Clause. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Effective Date. This Ordinance shall take effect fifteen days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of to on this day of , 2008, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for , 2008, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED reading by a vote of to ,2008. PUBLISHED on second and final , this day of SIGNED by the Mayor on this 2008. ATTEST: Michael Snow, City Clerk First Publication: Second Publication: Wheat Ridge Transcript Effective Date: day of Jerry DiTullio, Mayor Approved As To Form Gerald E. Dahl, City Attorney \ \ \ \ \ \ \ \ \ \ \ \ \