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Home My WebLink About06/09/2008 6:30 p.m. Pre-Meeting ~\~~j\l~n CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING June 9. 2008 7:00 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF Mav 12. 2008 CITIZENS' RIGHT TO SPEAK 1. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. 2. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA Item 1. CONSENT AGENDA A. Approval of the 2008 Microsoft Enterprise Agreement Renewal in the Amount Of $62,887.48 to Insight, Inc. B. Approval of the Logistic Systems' Case Management Enhancements in the amount of $26,462.00. CITY COUNCIL AGENDA: June 9, 2008 Page -2- C. Approval of Award RFP-08-10 Web Site Redevelopment to Icon Enterprises, Inc. dba Civicplus, Manhattan, KS, in the Not to Exceed Amount of $55,000. D. Resolution 28-2008 and 29-2008 - Resolutions Amending the City Council's Motion Concerning Expenditure of the City's 2007 and 2008 Jurisdictional Federal Community Development Block Grant Fund Allocation and Amending the 2008 Fiscal Year Capital Investment Program Budget to Reflect the Approval of a Supplemental Budget Appropriation in the Amount of $50,000 for the Purposes of Contributing to the Senior Resource Center Facility Construction Fund. . E. Resolution 30-2008 - A Resolution Amending the Fiscal Year 2008 General Fund Budget to Reflect the Approval of a Supplemental Budget Appropriation in the Amount of $4,000 for the Purposes of Assisting the Seniors' Resource Center. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING, Item 2. Item 3. Council Bill 02-2008 - An Ordinance Amending Code Of Laws Section 26- 711, Concerning Billboards in the B-2 Billboard District And Repealing Section 26-711.B (Public hearing continued from 2/25/2008 with new public notice published for the continuation of the public hearing on 4/14/2008. Public hearing continued on 4/14/2008 until 6/9/2008.) Council Bill 09-2008 - An Ordinance Concerning the Permitted Locations Of Bail Bonds Businesses, and In Connection Therewith, Amending Certain Sections Of Chapter 26 Of The Code Of Laws. DECISIONS. RESOLUTIONS. AND MOTIONS Item 4. Item 5. Item 6. Resolution 27-2001! - A Resolution Adopting the Neighborhood Revitalization Strategy as an Amendment to the City's Comprehensive Plan. Approval of a Memorandum of Understanding between the Seniors' Resource Center, Inc. and the City of Wheat Ridge for the Purpose of Providing Transportation Services to Qualifying Individuals from Senior Resident Centers to Fixed Destinations. Motion to ratify Mayor DiTullio's appointment of Art Bushell to fill the vacancy on the Wheat Ridge Foundation, term to expire March 2, 2009. CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT mr_~ CITY OF WHEAT RIDGE, COLORADO Mav 12. 2008 Mayor DiTullio called the Regular City Council Meeting to order at 7:03 p.m. Councilmembers present: Karen Adams, Karen Berry, Dean Gokey, Tracy Langworthy, Lena Rotola, Wanda Sang, Mike Stites, and Terry Womble. Also present: City Clerk, Michael Snow; City Treasurer, Larry Schulz; City Manager, Randy Young; City Attorney, Gerald Dahl; Director of Community Development, Kenneth Johnstone; Director of Public Works, Tim Paranto; Chief Building Inspector, John Schumacher; Assistant to the City Manager, Heather Geyer; staff; and interested citizens. APPROVAL OF MINUTES OF ADril28. 2008 Motion by Mrs. Sang for approval of the Minutes of April 28, 2008; seconded by Mrs. Langworthy; carried 6-2, with Councilmembers Gokey and Rotola abstaining due to their absence at the meeting. Mrs. Wheat Ridge, Karen Thaler, read the following PROCLAMATIONS: Building Safety Week 2008 John Schumacher was in attendance to accept the City's Proclamation; National Law Enforcement Week, May 11-17th, 2008 Chief Brennan accepted the City's Proclamation and spoke of Police Officers' dedication and sacrifices for the safety of our City; National Nursing Home Week Liz Sieloff and Holly Raymer from Christopher House Nursing Home were on hand to accept the City's Proclamation; May 11-16; National Cancer Survivors Day Sunday June 1S\ 2008; Mental Health Month Kristian Teegarden and Julie DiTullio from the Jefferson Center for Mental Health accepted the City's Proclamation and thanked the City for their dedication to the Mental Health Center and for Mental Health services in Wheat Ridge. CITY COUNCIL MINUTES: May 12, 2008 Page 2 <<3el'"man Jazz Eland Vert()l'"manw Members of the band were introduced to Council and presented some gifts, Mayor DiTullio presented the band gifts from the City of Wheat Ridge, and asked the band to play another song. Mayor DiTullio called for a break at 7:40pm; to resume at 7:50pm. CITIZENS' RIGHT TO SPEA~ Mark Fitzwilliam, on behalf of WR2020; bring Council's attention to WR2020's employment of two University of Colorado Architecture Graduate Students; presented Renovation Design Handbook. Rob Osborn, Director of WR2020, spoke further on the handbook; supports the 38th Avenue Redevelopment concepts. Karen Thaler, publicly invited Mayor, Council and community to this year's Pageant, Saturday May 17 at Ellie Caulkins Opera House. APPROVAL OF AGENDA Council member Stites, moved to amend the meeting agenda to add a new Item 4, Consideration of appointment of Willard Hardesty to act as a Hearing Officer regarding the supplement to the protest of Diane Robb to Referendum Petition concerning Ordinance 1409; seconded by Councilmembers Adams and Rotola. Mr. Dahl, asked Council to extend the appointment of Attorney Heizer as Special Counsel to Mr. Snow. Motionmaker and second agreed to add this to their motion. Motion carried 8-0. CITY COUNCIL MINUTES: May 12, 2008 Page 3 Item 1. CONSENT AGENDA A. Resolution 24-2008 - A Resolution Amending The Fiscal Year 2008 General Fund Budget To Reflect The Approval Of A Supplemental Budget Appropriation In An Amount Not To Exceed $6,310 For The Purpose Of Leasing Temporary Office Space For The Economic Development Division Of The Community Development Department. B. Resolution 25-2008 - A Resolution Amending The Fiscal Year 2008 General Fund Budget To Reflect The Approval Of A Supplemental Budget Appropriation In An Amount Not To Exceed $10,000 For The Purchase of Ten Chairs for the Council Dais. C. Approval Of Award RFB-08-18 - Cardio Equipment To Various Vendors In The Total Amount Of $34,382.00. D. Approval Of Award ITB-08-22 - Anderson Park Irrigation Pump To Aji Irrigation, Inc., Denver, Co, In The Amount Of $83,568 Plus A Contingency Of $5,000 For A Total Project Cost Of $88,568 E. Payment to Murray Dahl Kuechenmeister & Renaud LLP for April 2008 City Attorney Services In The Amount Of $38,650.60. Consent Agenda was introduced by Mr. Stites. Mr. Womble asked for Consent Agenda Item A to be pulled for individual consideration. Mrs. Adams asked for Consent Agenda Items D & E for individual consideration. Motion by Mr. Stites for approval of the Consent Agenda Items B & C; seconded by Mrs. Sang; carried 7-1 with Mr. Womble voting No. Motion by Mr. Gokey to deny Consent Agenda Item A; seconded by Mrs. Sang; carried 5-3 with Councilmembers Langworthy, Berry and Adams voting No. Mrs. Adams read the executive summary of Item D. Motion by Mrs. Adams to continue approval of Consent Agenda Item D.; seconded by Mr. Womble. Discussion included lack of signature page and no contractor qualifications for this company. Patrick Goff and Joyce Manwaring explained the circumstances and the way the City conducts the bidding process and what would happen if we went out to bid again. CITY COUNCIL MINUTES: May 12, 2008 Page 4 Substitute motion by Ms. Berry to approve Item D; seconded by Mrs. Rotola; carried 7-1, with Mr. Womble voting No. Motion as amended carried 7-1, with Mr. Womble voting No. Mrs. Adams read the executive summary for Item E. Motion by Mrs. Adams for approval of Consent Agenda Item E; seconded by Mrs. Langworthy. Mr. Dahl gave a brief report on the additional costs to the City as best as he knew at this time since some of the bills had not yet come in. Motion carried 8-0. ORDINANCES ON FIRST READING Item 2. Council Bill 09-2008 - An Ordinance Concerning the Permitted Locations Of Bail Bonds Businesses, and In Connection Therewith, Amending Certain Sections Of Chapter 26 Of The Code Of Laws. Council Bill 09-2008 was introduced on first reading by Ms. Berry, who also read the executive summary. Motion by Ms. Berry to approve Council Bill 09-2008 on first reading. order it published, public hearing be set for Monday, June 9, 2008 at 7:00 p.m. in the City Council Chambers, and that it take effect 15 days after final publication; seconded by Mrs. Sang; carried 8-0. DECISIONS. RESOLUTIONS. AND MOTIONS Item 3. Resolution 26-2008 - A Resolution amending the Fiscal Year 2008 Capital Investment Program Fund Budget to reflect the approval a supplemental budget appropriation in an amount not to exceed $50,000 and authorizing the Wheat Ridge Urban Renewal Authority to utilize this appropriation to conduct a Blight Study of the Kipling Corridor. Resolution 26-2008 was introduced by Mrs. Adams, who read the executive summary. Motion by Mrs. Adams to approve Resolution 26-2008; seconded by Mr. Stites; carried 7-1 with Mr. Womble voting No. CITY COUNCIL MINUTES: May 12, 2008 Page 5 Item 4. Consideration of appointment of Willard Hardesty to act as a Hearing Officer regarding the supplement to the protest of Diane Robb to Referendum Petition concerning Ordinance 1409 and extending the appointment of Counselor Heizer to City Clerk Michael Snow. Pursuant to C.R.S. 31-11-110 (3) Motion by Mr. Stites to appoint Willard Hardesty to act as Hearing Officer with respect to the May 8, 2008 supplement to the protest by Diane Robb to Referendum Petitions concerning Ordinance 1409 and with respect to any additional supplemental amended or new protests; I further move to extend the appointment of Dean Heizer as Special Counsel to Michael Snow, City Clerk, for purposes of any hearing on such protests; seconded by Mrs. Rotola. Mrs. Sang stated that she had asked the City Attorney if she should abstain from voting because she had filed a protest in this matter. Mr. Dahl recommended she vote because she had no conflict. Motion carried 7-1 with Mr. Womble voting No. ELECTED OFFICIALS' MATTERS Michael Stites asked that properties be kept weed free and find it and buy it in Wheat Ridge. Karen Adams urged that all our processes be as clean, clear and open as possible. Checks and Balances are important. Lena Rotola thanked 16 Board &Commission members for attending training at CML. She asked that citizens report graffiti. Karen Berry thanked all who took part in Arbor Day celebrations. Tracy Langworthy wished everybody a happy and safe Memorial Day. Terry Womble thanked WRHS and German Band for performing. CITY COUNCIL MINUTES: May 12, 2008 Page 6 Mayor DiTullio asked that citizens read Community Improvements survey. He updated everybody on the suggest Pilot Program for the Senior Circulator Bus and asked that this be discussed shortly at a Council Meeting. He thinks it's a good idea to have an independent third party review the petitions. Meeting adjourned at 8:50p.m. ~ Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON JUNE 9, 2008 BY A VOTE OF to Mike Stites, Mayor pro tern The preceding Minutes were prepared according to 947 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. Hands on History Colorado Homefront Heroes Present the 2nd Annual June 21,22 PARK openS at 9:00 am . . ~2008~ Fruitdale Park 47th & Miller St. WHEAT RIDGE, COLORADO 1 block south of1-70 Frontage Rd. 3 blocks west of Kipling St. T.. T.. T. T.. T. T. T. T.. T. T. T. T. T. T. T. T. T.. T. T. T!' T a:; ~~~E~~! ~~~iCe V Ct;GGu!.... .,,;\\,,~~",- ~U1aim "",",1Ol~""" ... ~ 303-881-246$ wwWde.fndona.com SATIJRDAY ~ \\'.\!lIU~Il'.'litUI ~~\"ln 9:00 vr:.!.1', 10:00 BuIElIoSolcfcrsof1hc,'......... VIl:st noo 4lb'I'c.as ArtiUcrySboollMounain R', _. L-110 ~_Comnc._ 200 BuIElIo SoIcfcrsof1hc ,:". .. .. ... VIl:st &OO'T....AdiIIory~!c,.,..... ,1. :.... --- . r 4lb=;;.".11kass~:00 OPEN 10:00 BuIElIo SoIcfcrsof1hc ,:... ..... VIl:st noo 4lb To... ArtiUcrySboollMounain".... L-110 ~_Comnc._ 200 BuIElIo SoIcfcrs of 1hc " .. ..'- ... VIl:st &00 4lb'I'c.as ArtiUcrySbooliMoUdainHowil2cr iXOO ~_Comnc._ liOO CosingO:tomoay TIMES SUBjECfTO CHANGE SPECIAL GUEST APPERANCES DAILY 11 BURGER PLUS II)JfP1 AMERICAN' MEXICAN' GREEKCUlSINE 12100 WEST 44TH JIO/E 303-239-0000 ,~"I,Be<<9,!t,2,!"'~,'" ~\\'*"'"WiW;;,.MW,WMW,~""'I!M.\\\\,l%"'\);M,,'_~Iil\\\'liM:~m;~~ TIlls show is for Families, History Buffs and Living History Reenactors. See and talk. to Mountain Men. Colonial Americans, Early Western Explorers, Civil War Soldi"", Indians of the American West, The Buffalo Soldiers Be entertained by traditional musicians and entertainen. Learn about history in a fun and excitingway! Surprise visits by his torians daily, Free public admission lOO%TIu:Dc<hrtib1o Donalions mIl be acc<:pu;dduing1hc eventor Online al:: ..........................................,................,................,............................................................,........,................,........,....... PLEASE HELP support the rebuilding of the Trappers Fort at Fort Lupton Handicapped Parking ~alb Plott. \".ll~.' 1-ll"~TI.:~1 S<><l'l~. ~...",,>., " ,f-';'-- "" 1I><f"'~""-. httpl/www.hohoolomlo.net S<.ulhrb". \'.U~-llil""I<~ISod<t~ ~"."'" . .. ~. '~ . . ,. ,,' .., ll><F'" .~. \ \ \ \ \ \ \ \ \ , \ \ \ \ Partners In a Vibrant Wheat Ridge Request for Qualifications & Request for Development Proposals Southeast Corner ofW. 44th Avenue and Wadsworth Boulevard Wheat Ridge, Colorado RFP Release: June 9, 2008 Responses Due: Noon on August 8, 2008 To the offices of Wheat Ridge 2020, Inc. 4350 Wadsworth Boulevard, Ste. 420 Wheat Ridge, CO 80033 720-259-1030 Introduction Wheat Ridge 2020, Inc. (WR2020) on behalf of the City of Wheat Ridge Urban Renewal Authority (WRURA) is releasing this RFP for an infill development tract. WR2020 is a private non-profit development corporation working in partnership with the city to reposition commercial and residential real estate within the community. Site Description Location: This 7.4 +/- acre tract is located less than 200' east of the Wadsworth Blvd. and W. 44th Avenue intersection with its predominant frontage on W. 441h Avenue (the "Property"). The Property is approximately Yz mile south of the Interstate 70/Wadsworth Boulevard interchange. Weekday traffic counts along Wadsworth Boulevard, a regional arterial through Jefferson County, average 44,000 cars per day. The 1 sl Bank Building, which is not a part of this Property, anchors the intersection's southeast comer and sits just west of and adjacent to the Property. Additionally, the site is approximately one mile northeast of the Exempla Lutheran hospital complex. The hospital employs 2400 persons and sees 160,000 outpatients and 20,000 inpatients per year. Exempla Lutheran is currently undergoing a $225,000,000 redevelopment pursuant to a master facility plan. P.O. BOX 1268 WHEAT RIDGE, CO 80034-1268 WWW.wHIATIUDGE2020.0RG PH: 7202591030 FAX: 303 9409332 The Property is predominately vacant except for a 34,800 +/- s.f. commercial building. It is assumed that this building will be demolished as part of a redevelopment. Adjacent to the Property are two "out" parcels, a Panda King restaurant to the east of the l5t Bank Building and an auto repair shop at the comer ofW. 44th and Upham Street. These parcels are currently not a part of this RFP. WR2020 has entered into discussions with the property owners of the two "out parcels" regarding the potential inclusion of these properties within the property proposed to be redeveloped. Property Ownership The Property is under the ownership of the Wheat Ridge Urban Renewal Authority. Environmental Due Diligence WR2020 has completed Phase I and II analyses for the Property. According to the analyses, there is no evidence of contamination on the vacant portions of the Property either surface or subsurface. The building located on the Property does contain asbestos material. Copies of the Phase I and II reports are available for review at the offices of WR2020, Wheat Ridge Water District The Property is within this water district which obtains its water from the City of Denver. The infrastructure, both internal and external to the Property is in need of upgrading. Redevelopment Vision The vision for an infill development project is mixed use in nature executed by a master developer. Subdivision of the Property into incremental pad uses with large expanses of parking is not desirous. Uses initially envisioned include office, commercial and cluster residential, There is also the potential for civic uses and possibly the new branch of the Wheat Ridge library (Jefferson County library district). Integrated utility, vehicular, pedestrian and public space systems are also assumed. In order to depict a redevelopment vision, WR2020 prepared a conceptual master plan for illustrative purposes. A copy of the plan is included as an attachment. The developer selected for this project will not be held to the specific site layout or land use mix depicted. Those responding to this RFP however should take note of the overall objectives outlined in the plan. Lastly, please note that the conceptual plan includes several parcels that are not included in the RFP at this time. Some parcels may have the potential for future incorporation into the tract. Current "out parcels" are the Panda King restaurant and the transmission shop on W. 44t1, the l5t Bank Building and the former Gemini restaurant pad site on Wadsworth Blvd., south of the bank. WHEAT RIDGE 2020 - PAGE 2 Zoning/Other Adopted Public Policy Documents The following regulatory documents apply to the property: City of Wheat Ridge Wadsworth Boulevard Corridor Redevelopment Area Plan. The plan was adopted in October of2001 after City Council determined that blight existed along and in the vicinity of the Wadsworth Boulevard corridor from W. 35th Avenue to W. 44th Avenue. This plan defined an urban renewal area and controls the land area, land use, building requirements, timing of development and the procedure for plan implementation. The plan can be reviewed on the City of Wheat Ridge's web site, www.cLwheatridl!e.co.us. under Departments; Community Development; WRURA. City of Wheat Ridge Wadsworth Corridor Subarea Plan. Adopted in August of 2007, this study exom;MPd land use redevelopment and Wadsworth Boulevard transportation improvements. The Colorado Department of Transportation (CDOT) anticipates the need for a future reconstruction of the roadway, including the need for additional right-of-way. The fmdings and recommendations of this study will assist the city in positioning itself for discussions with CDOT regarding the street reconstmction. Additionally, roadway improvement implications to adjacent property owners and revitalization activities are of paramount concern and were evaluated in the study. It is not anticipated that W. 44th Avenue will be impacted as part of the upgrading of Wadsworth Boulevard. The plan can viewed on the City of Wheat Ridge's web site, www.cLwheatridl!e.co.us , under Departments; Community Development; Subarea Plans. Zoning. Two commercial zone districts currently overlay the Tract, C-I and Planned Commercial District (PCD). Both are incondusive to a master pla..'11led, mixed use development and would require the Property to be rezoned. WR2020 and the city are currently exploring options for a flexible, mixed use zone district for this Property and adjacent tracts. WR2020 is prepared to support a developer in the rezoning process. Potential Incentives Since this Property has been prioritized as a significant infill opportunity within the city, the following incentives will be considered by either the Urban Renewal Agency and/or the City of Wheat Ridge. -Urban Renewal Tax Increment Financing (TIF). Given the Property's location within an urban renewal area, TIP fmancing is potentially available subject to the approval of the WRURA and City Council. -City Sales and Use Tax Rebates. The Enhanced Sales Tax Rebate Program (ESTIP) rebates sales tax. A second program, the Business Development Zone, can potentially rebate sales, use and other development fees. TIP fmancing cannot be used in conjunction with the ESTIP program. All incentive programs must be approved by City Council. WHEAT RIDGE 2020 - PAGE 3 -Land Bank Incentive. WRURA will sell the property to a developer under a negotiated redevelopment contract, and hold a subordinate note and mortgage on the land. The Note will not require any payments through a specific timeframe of the redevelopment period, and will become due after completion of a certain percentage of specified activities as outlined in the development agreement. -Federal New Market Tax Credits and Community Development Block Grant (CDBG) funding. Both are potential sources offmancing for this project, but are subject to various federal restrictions on the types of uses and activities which can be assisted. The funds are administered by the Colorado Housing Finance Agency (CHFA) and Jefferson County respectively. The Property is within a geographic area eligible for either category of funds. -Brownfield Clean-Up. Due to the presence of asbestos in the commercial building on the site, remediation activities will be necessary to demolish the structure. The State of Colorado offers a Brownfield Clean-Up Revolving Loan fund for property owners. The fund is administered by the Colorado Housing Finance Agency (CHF A) and the Colorado Department of Public Health and Environment (CDPHE). Repayment options are intended to be flexible and negotiable, Additionally, the former owner ofthe building has escrowed funds for a portion of the clean-up, -Fa~ade Improvement Funds. The Wheat Ridge Business District is a non-profit organization which promotes the local business community. It offers a fayade improvement reimbursement grant. $14,000 is available per building. Funding is subject to availabili1:'j and approval the district's board of directors. WR2020 administers this program for the district. -Other Types of Assistance. Requests for other types of project assistance will be considered based upon the demonstrated needs of the project. Submittal Requirements Please submit six (6) copies of your proposal addressing each item listed below. You may submit additional information deemed relevant to the proposal. 1. Overall redevelopment concept for the Property. Summarize as cover sheet. 2, Developer Credentials. Please include: -Corporate structure and resumes of principals -Number of Years company has been in existence -Overview of development experience of company and principals, list urban/suburban infill development projects the firm has completed -Experience in public/private partnerships, list projects and other participants in the partnership, describe your role in the project WHEAT RIDGE 2020 - PAGE 4 -List any significant past or pending litigation, disputes or bankruptcies of your company, controlled or parent entities or any employee involving development activities. -Discuss if previously terminated from a project and the nature of the circumstances. -List other projects the company is currently involved in -Financial readiness to undertake project 3. Initial Assessment of MarketslUsers for the Project. Discuss your proposed land use mix and the markets to be served. Be candid about market strengths and weaknesses. 4. Master Developer. Outline your approach to the project as a master developer. Include governing structure, marketing, design standards, long term management and so forth. 5. Describe Approach to Project Financing. 6. Outline a Conceptual Project Time Line. 7. Discuss other Issues Deemed Relevant to Your Proposal. These could include sustainability features such as LEED certification, environmental management best practices and so forth. 8. References. Please provide three references who can attest to the company's development performance. RFP Review and Selection Criteria Proposals will be evaluated by a team consisting of City, Urban Renewal Authority and WR2020 staff. A short list of developers to interview will be prepared. Following the interview process, a preferred developer will then be recommended to the Urban Renewal Authority Board of Commissions for their consideration. Review and Selection Criteria: 1. Developer's land use and market vision for the Property as balanced against the redevelopment goals and objectives as outlined in the conceptual site plan prepared by WR2020. 2. Qualifications and past experience with infill development. 3. Financial ability of developer to undertake the project. 4. Commitment to a sustainable development concept, including a willingness to pursue building and tenant LEED certifications and physical site sustainability best practices related to drainage, lighting, xeric landscaping, permeable surfaces etc. 5. Implementation Timeframe. WHEAT RJDGE 2020 - PAGE 5 Tentative Schedule of Review Process RFP Issued: June 9, 2008 Informational Briefings: Weeks of June 16th and 23rd, upon request Proposals Due: Noon, August S, 200S Review and Evaluation: Completed by September 12,2008 Short List Interviews: Week of September 29, 2008 Recommendation of Preferred Developer to WRURA: October 21, 200S Selection of Preferred Developer by WRURA The WRURA Board of Commissioners will review the recommendation of the RFP evaluation team, If the Commissioners select a developer, a redevelopment contract will be entered into between the parties. It will provide for a due diligence period. Summation All costs incurred in preparing this proposal will be borne by the responding firm. All submittals will be retained by WR2020 and the City of Wheat Ridge Urban Renewal Authority. Property of the WRURA is subject to the Colorado Open Records Act. It is the responsibility of the applicant to assert any claim of confidentiality under state law. WR2020 reserves it's right to modifY this review schedule and can make no representations on behalf of the Urban Renewal Authority that a developer will be selected. WR2020 and the \VRURA reserve the right to verifY the business reputation and other information about a development company and to request additional information as deemed appropriate to this RFP process. Dilling the RFP process, all communications should be directed to: Robert J. Osborn, Esq., Executive Director Wheat Ridge 2020, Inc 720-259-1030 rosbomfaJ.wheatridQ'e2020.org or Denise M. Balkas, Director of Real Estate Development Wheat Ridge 2020, Inc. 720-259-1030 dbalkasfaJ.wheatridQ'e2020.orQ' Attachment: Conceptual Master Plan WHEAT RIDGE 2020 - PAGE 6 WR2020 and WRURA Partner to Present Redevelopment Solicitation 44'h Avenue and Wadsworth Blvd. . Today, Wheat Ridge 2020, Inc, (WR2020) on behalf ofthe City of Wheat Ridge Urban Renewal Authority (WRURA) is releasing a Request For Proposal Solicitation focused on mixed use infill development of the South East Corner of 44'h and Wadsworth, . The property is under the ownership of the Wheat Ridge Urban Renewal Authority, secured to fulfill Land Banking recommendations presented by Mayor Ditullio's D,I.R.T. task force . The Site is approximately 7.4 +/- Acres . Redevelopment goals for this solicitation promote the implementation of the recommendations in the Neighborhood Revitalization Strategy (NRS), The City's Wadsworth Sub Area Plan, and the WRURA Wadsworth Boulevard Corridor Redevelopment Plan, . The redevelopment vision proposed in the RFP solicitation requires an infill development project that is mixed use in nature, and executed by a master developer. . The solicitation envisions uses that include: o Office, Commercial/Retail buildings o Clustered and attached Single Family Residential Units o Neighborhood Pocket Park, . There is also the potential for civic and municipal uses and possibly the new branch location ofthe Wheat Ridge library (Jefferson County library district). . WR2020 has worked with the Mayor, City Council, WRURA and City Staff to promote a project that inspires a sense of place and evokes the strong community spirit of Wheat Ridge while implementing many of the City's revitalization goals. . Tentative Schedule of Review Process o RFP Issued: June 9, 2008 o Developer Briefings: Weeks of June 16'h and 23rd o Proposals Due: Noon, August 8, 2008 o Review and Evaluation: Completed by September 12, 2008 o Developer Interviews: Week of September 29, 2008 o Recommendation of Preferred Developer to WRURA: October 21, 2008 1 "< ~' < r City of . ?WheatR.L.dge ITEM NO: kA, REQUEST FOR CITY COUNCIL ACTION 4fffi$'~ ~'" ~ ',::D;.;\!: .:;,\\~'::;:;.: \:i:~: 1\\\,\";""""';""":"""'-. nu un ~ Ii , , COUNCIL MEETING DATE: June 9, 2008 TITLE: APPROVAL OF THE 2008 MICROSOFT ENTERPRISE AGREEMENT RENEWAL IN THE AMOUNT OF $62,887.48 TO INSIGHT, INC. D PUBLIC HEARING IZJ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR I ST READING (mm1ddlyyyy) D ORDINANCES FOR 2ND READING (mm1ddlyyyy) Quasi-judicial: D YES j)~J101l Deputy City Manager , I IZJ NO ~f)."'-rQ City Manage~ ~ EXECUTIVE SUMMARY: The City entered into a five-year Microsoft Enterprise Agreement (EA) for software licensing in 2005. The agreement is renewable on an annual basis and the third year renewal in the amount of $62,887.48 is now due. EA is a program for software licensing which gives Microsoft customers the ability to acquire Microsoft products with minimal effort, amortize the cost, and provide extra free upgrade benefits. In addition, EA includes Software Assurance (SA) which provides upgrades to the newest version of software as it is released for the duration of the Agreement. Without SA, a new version of the software must be purchased at full cost when a version upgrade is desired. Cost projections have been made based on the premise that a new version of Microsoft software becomes available every two years, which is historically valid. Under the EA, savings to the City in the amount of $142,749.43 will be realized over a five year period. In the EA, there is a 'True Up' provision that is calculated once a year. Usage of additional software applications are reported and paid for during this period. This simplifies the licensing and bookkeeping needed to stay current. Licensing compliance information is available over the internet for ease of administration. COMMISSIONIBOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: Prior to 2005, software licensing control and purchases were decentralized, nonstandardized and recordkeeping was sporadic and incomplete. In 2005, based on an Information Technology Division (IT) evaluation of the status of the City's software needs and requirements, IT Staff decided to leverage the City's purchasing power by engaging Microsoft in a five year agreement to get the City of Wheat Ridge properly licensed. We also decided at that time to manage all the software centrally within the IT Division. With the help of a new IT Administrative Guideline, this was accomplished. As a result, the City has now been compliant with Microsoft's licensing rules and regulations as of 2005. In addition, this program allows for discounts on software licenses, professional services and planning and training vouchers from Microsoft. We have used these services to implement Outlook web access and other features of the Microsoft software. In business, Microsoft is generally regarded as the defacto software for email, spreadsheets, databases, word processing, presentations and project management. Our Microsoft EA allows us to have access to the latest versions of all of these applications at a more reasonable fee. It also enables the IT Division to manage and control the licenses that are deployed and thereby control costs. In the future, the cost and savings of the current EA program can be extended at the same rate to another five years. ALTERNATIVES CONSIDERED: None Considered FINANCIAL IMPACT: Staff recommends awarding the renewal purchase of the Microsoft Software Licensing Enterprise Agreement to Insight, Inc. in the total amount of $62,887.48, This will keep the City of Wheat Ridge current on all Microsoft licenses. These funds are budgeted in the 2008 Information Technology Division budget. RECOMMENDED MOTION: "I move to approve the 2008 Microsoft Enterprise Agreement Renewal in the amount of $62,887.48 to Insight, Inc." or, "I move to deny the approval of the 2008 Microsoft Enterprise Agreement Renewal in the amount of $62,887.48 to Insight, Inc. for the following reason(s): .. Report prepared by: Michael Steinke, Information Technology Manager Report reviewed by: Patrick Goff, Deputy City Manager ATTACHMENTS: 1. Insight Quote # 12291395 ... ~nslgJt. Quole #: 12291395 Quole date: 13-May-08 Prepared by: ADELE OLEARY To: MIKE STEINKE From: OTHER US GOVT TEAM 2 colorado@insight.com 800-269-2523 - Phone 866-433-0064 - Fax Quote #: 12291395 Thank you for the opportunity to quote on the following products. All prices are subject to change without notice and are exclusive of taxes, duties, or tariffs. Insight will attempt to ensure pricing remains constant through the calendar month. For order placement, or if you have any additional questions please contact your Insight dedicated representative. Purchase orders are received via fax or e-mail. We look forward to helping you in the future. The information herein is confidential. Billlo No: 220362 B CITY OF WHEAT RIDGE I 7500 W 29TH AVE L Wheat Ridge, CO 80033 L US T o S CITY OF WHEAT RIDGE H 7500 W 29TH AVE I WHEAT RIDGE, CO 80033 P US T o Line No Insight Part MftPartlD Part Description Qty Unit Price Ext Price ID ~ M146911 A07-00043 MSelect Desktop Pro Annual Payment L1C/SA Listed Lang 260 195.26 50,767.60 ~ 2 M151257 087-01251 MSelect Visio Pro 32 Bit Win Annual Payment L1C/SA Listed 5 125.05 625.25 Lang ~ 3 M151251 H30-00235 MSelect Project Pro 32 Bit Win Annual Payment L1C/SA Listed 5 249.02 1,245.10 Lang ~ 4 M151401 389-00153 MSelect MSDN Ent 32 Bit Win L1C/SA EA Listed Lang 470.43 470.43 ~ 5 M147899 271-01147 MSelect Systems Management Server Wnt Annual Payment 166.40 166.40 L1C/SA Listed Lang ~ 6 M147887 312-02356 MSelect Exchange Server Wnt Annual Payment L1C/SA Listed 202.92 202.92 Lang B 7 M17u98l:l P72-00;64 MSelect Windows Server Ent Wm Annuai Payment Lie/SA 5 "'"7on" 3,39D.1D Listed Lang ~ 8 M166292 P73-00202 MSelect Windows Server Standard Wnt Annual Payment 20 208.71 4,174.20 L1C/SA Listed Lang ~ 9 M150482 359-00851 MSelect SQL CAL Wnt Annual Payment L1C/SA Device CAL 30 42.19 1,265.70 Listed Lang ~ 10 M1513B7 228-01720 MSelect SQL Server Standard Ed Wnt Annual Payment L1C/SA 3 193.26 579.78 Listed Lang Page 1 of2 ATTACHMENT 1 Key ~ - Item is in-stock NR - Non-returnable 6 . Item will ship direct from manufacturer's warehouse g - Non-shippablelinvoice only part I1t . This part requires a contract before an order may be placed ~ . Stock is low on this item. Please call for additional information Subtotal: Freight: Handling Fee: 62,887.48 0.00 0.00 Total: 62,887.48 USD " Please note - freight is an estimate only Unless otherwise agreed by Insight in writing, payment is due 30 days from date of invoice. For a full copy of Insight's terms and conditions, which shall be in effect unless otherwise agreed by Insight in writing, go to https:/Ishop.soflwarespectrum.com/contentfen-us/termsofsale.asp Page 2 of2 ....~;.4 ~, City of pWheatRL.-dge ITEM NO: LB. REQUEST FOR CITY COUNCIL ACTION ~~~ nIT un A~ ~" p.I/"I' , ~ \,,' ~." ~ COUNCIL MEETING DATE: June 9, 2008 TITLE: APPROVAL OF THE LOGISTIC SYSTEMS' CASE MANAGEMENT ENHANCEMENTS IN THE AMOUNT OF $26,462.00 D PUBLIC HEARING [8J BIDSIMOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (mmlddlyyyy) D ORDINANCES FOR 2ND READING (mmlddlyyyy) Quasi-judicial: D YES 1)0dGLU ~ . oh.AA Deputy City Man~ J I.1-fI [8J NO City~ EXECUTIVE SUMMARY: The Police Department currently utilizes Logistic Systems' (Logisys) records management system and computer aided dispatch system for public safety operations. The system also incorporates a case management feature to track cases and disposition. Enhancements to the case management feature have not been made since its installation eight years ago. The Investigations Bureau and the Information Technology Division have identified five features that would make the case management module much more powerful and efficient in terms of work flow. The enhancements would improve the management and control of case loads, notify officers when cases were due, add a comment log and increase custom reporting capabilities. The proposed enhancements would allow the City to leverage and customize our current software to meet our needs. COMMISSIONIBOARD RECOMMENDATION:: Not Applicable STATEMENT OF THE ISSUES: This is a scheduled, funded and licensed enhancement of Logisys software for Police Department Investigations Bureau. ALTERNATIVES CONSIDERE.Q: We considered a custom third party Microsoft Access 2007 application; however it required duplicate data entry and would not easily integrate with the existing IBM DB2 database that Logistic Systems uses. More over, staff determined it would actually increase the work load for the supervisors and investigators due to duplicate entry and the lack of a central system in which to perform inquiries. FINANCIAL IMPACT: Staff recommends approving quote #014745052l08Whel for the Logistic Systems' Case Management enhancements in the amount of $26,462.00. A balance of $26,222.68 remains available in excess taxes collected by the City for the Police Department building expansion, which are authorized by voters to be used specifically for "Police Department computer and communications equipment and facilities..." The additional $239.32 will be made available from the IT Division budget. RECOMMENDED MOTION: , ' "I move to approve the Logistic Systems' Case Management enhancements in the amount of $26,462.00," or, "I move to deny the approval of the Logistic Systems' Case Management enhancements in the amount of $26,462.00 for the following reason(s): " Report prepared by: Michael Steinke, Information Technology Manager Report reviewed by: Patrick Goff, Deputy City Ma.TJ.ager ATTACHMENTS: 1. Logisys Quote # Ol4745052108Whel 2. IT Memo, dated April 23, 2008 3. PD Memo, dated May 2,2008 System Pricing for City of Wheat Ridge OS/21/08 A"'" . L06Ifi'i!f'..'.. lij" / if';{'.... ,;,or . ~ ~'ii-i:" ~~~,;f ~~f&'f(~~, A cD~.f' ,{:._ oi< "-7!' ~~::J~l: i :::~ LD61STIC SYSTEMS. IN!: Budgetary Pricing for the City of Wheat Ridge Valid for 60 Davs from April 28. 2008 Quote # 014745052108Whel Total RMS System Prices RMS Implementation Services RMS Software RMS System Upgrade Subtotal $6,962.00 $19,500,00 Total System Cost Additional Conditions: 1. Software & Services payment terms: 50% down, and 50% due upon installation. Annual License and Maintenance increase after the first year RMS System Software Modifications to the Case Management Module Advise the case manager and any detectives assigned to a case when a supplemental report has been written, Modify the notification sent, advising that a report is overdue, to allow opening the report directly from the notification. Advise the detective assigned to a case when a follow up date is getting near or has passed. When a detective has been assigned a new case, turn that line on the todo list a different color Turn the Detective button a different color when a note has been added to a case Requires that the existing case management FSD be modified and approved by all parties prior to beginning of any programming modifications. 4 Additional reports Produce 4 additional reports as laid out in the spreadsheet provided by the Wheat Ridge Logislic Systems, Inc. Page I of2 ATTACHMENT 1 $26,462.00 $26,462.00 $26,462.00 $3,510.00 $19,500.00 $12,000,00 $7,500.00 System Pricing for City of Wheat Ridge RMS Services Project Management Functional Specifications Document Project Implementation Plan Supervision and Administration 1 Installation and Testing (Done remotely) ( Logistic Systems, Inc. 05121/08 $4,037.00 $2,925,00 Page 2 of2 $6,962.00 $4,037.00 $2,925.00 !~ \, :~,~,:~ ," 'W1i::iCi ",', ','e ~-"""""'s~ ~ADMlNISTRATlVE' ,ERVlCES Memorandum TO: Police Department Command Staff FROM: Micbael Steinke, IT Manager DATE: April 23, 2008 SUBJECT: Proposed Enhancements to RMS Case Management & MobileCop Applications Hello, The Information Technology Division, in cooperation with Sgt Fred Bright, Sgt Mark Cooney, and Commander Joe Cassa bave established the need to upgrade and make enhancements to lwo Police Department applications, Proiect #1 First, IT proposes that the MobileCop application, (AKA Cerulean, Bio-Key, Packet Cluster) be upgraded to include the ability for officers to swipe a drivers license in the field using a magnetic credit card reader. This will provide officers the ability to run drivers licenses and provide for quicker and more accurate qneries_ Cost; 1) mstal! Powered USB Hubs in 25 units (five units already are equipped) 2) Purchase 30 MagTek three track credit card Teaders 3) Bio-Key Quote # 39555-29 for 30 licenses ofEZ-License Software $8,309.25 $1830,00 $3540,00 Total: 13,679.25 Proiect #2 Second, IT proposes that the case management fimction of the RMS application be upgraded to allow the investigations Division to further utilize the case management fimctions to notify investigators and supervisors as to the due dates of cases, notices of supplemental filings, and ability to open a notification and access the case directly from the notification, We believe these will improve the usefulness of the case management system. Cost; 1) Logisys Quote # 041550032608WheD (Original $21,848,QQ:j $16,284,00 Total: 16,284.00 Grand Total ofbotb projeCts: 29,963.25 A I I ACHMENT 2 .:! Police Department Command Staff April 23, 2008 Page 2 IT proposes that the funding for both projects in the amount of$35,527come from the following two sources; 1) PD PO#462961; 2) 2008 IT Funding: (01-201-800-809) in the amount of$26,222.68 (01-117-700-755) in theamonnt of $3,740.57 The IT Division will not have these additional funds available in 2009, therefore we are asking for your permission to utilize these funds and implement these two projects in 2008. Sincerely, P~-w - Michael Steinke InfoIDlation Technology Manger ","'.f :: ~ r City of rt?"'XTheatRl..-dge ~OLIC~ DEPARTMENT Memorandum TO: Concerned P-':;':,,~v.l.".l.el Daniel Brennan, Chief of Police r$f FROM: DATE: May 2, 2008 SUBJECT: Proposed Enhancements to RMS Case Management and MobileCop Applications On April 23, 2008, Michael Steinke submitted a memorandum to the Police Department's Command Team on proposed enhancements to the RMS Case Management module and for a new module, MobileCop (see the attached memorandum). I met with Division Commander Joe Cassa, Lieutenant Mark Cooney and Sergeant Fred Bright to discuss this proposal. Sgt. Bright provided a summary overview of the proposed case management module. Everyone acknowledged the importance of accurately tracking assigned investigation cases, particularly from the standpoint of enhancing customer service, and analyzing detective, team and Investigations Bureau workload. The cost for this module is approximately $16,284. Sgt. Bright and Michael Steinke were advised to proceed with the purchase of this module. The Command Team discussed the MobileCop application and the proposed purchase of an electronic Daily Field Activity Report (DF AR) for use by the Patrol Operations Division. After much discussion, staff agreed that the department would not purchase the MobileCop application at this time due to other pressing technology needs. In addition, the department will put on hold the planning, development and testing of the electronic DFAR module until after the Democratic National Convention (DNC). Commander Cassa will work with Corona Solutions on his workload analysis needs for the interim. After the DNC, the department will detennine a course of action for an electronic DF AR. DB cc: Joe Cassa, Division Commander Mark Cooney, Lieutenant Michael Steinke, Information Technology Manager ATTACHMENT 3 ~~A.~ ~ r City of ?WheatRL.dge ITEM NO: he. REQUEST FOR CITY COUNCIL ACTION ~~ IIU WI ~\<' .'"' " "";:"" ,,",' ,-'p"'" ~ /,'~ i: I, C;;t~ ~<~-~ ~~- ~ I ,,~). J~,'" 0i& ~ ~.;.~,'~"'.':"';""'=,.::i'~t&,~;;' COUNCIL MEETING DATE: June 9, 2008 TITLE: APPROVAL OF AWARD RFP-08-10 WEB SITE REDEVELOPMENT TO ICON ENTERPRISES, INC. DBA CIVICPLUS, MANHATTAN, KS, IN UtE NOT TO EXCEED AMOUNT OF $55,000 D PUBLIC HEARING 1::8:1 BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR I ST READING (mm1ddlyyyy) D ORDINANCES FOR 2ND READING (mmJddlyyyy) Quasi-judicial: DYES j)~ iJo11 Deputy City Manager r 1::8:1 NO city~r6 EXECUTIVE SUMMARY: In the 2006 City Council Strategic Plan, Council identified upgrading of the City Web site as a project of importance to further develop a strong partnership between the City, Community and Region (City Council Strategic Goal #3). Following the development and implementation of the new marketing logo in 2007, staff recommended the upgrade of the City Web site take place in 2008. The development of a new City Web site will further the City's communication efforts and reposition the City as a community ripe for investment. On April 01, 2008 eleven proposals (11) were received. Three firms were short listed and the evaluation committee conducted interviews. The number one ranked firm following the interviews was Icon Enterprises, dba CivicPlus, Manhattan, KS. Civic Plus met all of the requirements, references were checked and pricing was negotiated. Award is based on qualifications, experience, design, approach, training, functionality, options and pricing. Staff recommends award to Icon Enterprises, dba CivicPlus in the not to exceed amount of $55,000. COMMISSIONIBOARD RECOMMENDATION: A Commission/Board recommendation is not required for this project. STATEMENT OF THE ISSUES: Background The existing City Web site was purchased in 2003 and has evolved to its current format. Following a server crash in June of 2007, the Web site content was recreated with an updated version ofIBEC Site Manager by Aires Solutions. There are 258 active pages on the existing Web site promoting the programs and services the City has to offer. However, the existing City Web site has limited functionality and dynamism. For example, the current site cannot accommodate the integration of video streaming technology of the City's Government Access Channel 8. With the development of the new Web site, video streaming technology will be integrated. According to the 2006 Citizen Survey, only 27 percent of survey respondents used the City's Web site as a source of information. Furthermore, respondents rated the following elements of the site as "fair" to "good": content, graphics, look and feel, and ease of use. With the development of the new Web site, staff expects to see a significant increase in these statistics in the 2010 Citizen Survey. In the 2006 Citizen Survey, the City asked residents how likely they would be to conduct business over the Internet, 60 percent of respondents indicated they would be "very likely" or "somewhat likely" to conduct business over the Internet. Therefore, the City needs to reposition the Web site as a reliable and dynamic information tool where citizens and businesses have a choice in how they do business with the City. With this goal in mind, staff will recommend the integration of third-party online procurement services in future budget cycles beginning with the 2009 budget in order to achieve uses such as: online job applications, online building permits, online sales tax and business licensing, and a customer response management system, just to name a few. Phase I of the new Web site will be developed in 2008 with the following dynamic features: . Archive Center . Bid Posting . Business/Resource Directory . Document Center . Dynamic Breadcrumbs . E-Commerce Capabilities . Events Calendar . FAQ . Forms Development Tool . Intranet . Job Posting . News Flash . NotifY Me E-mail Subscription . Opinion Poll . Quick links . Slideshow . Staff Directory . Links Redirect . Online Web Statistics . Printer Friendly/E-mail this Page . Rotating Content . Search Engine Registration . Site Search & Entry Log . Website Administrative Log In addition, a Content Management System will be included which is a very important component to the new Web site that will be used by the City's Second Level Administrators to update the site. The Content Management System and Web site Management will include the following: . Mouse-over menu structure, author and publisher rights, options for site layout, rotating content, dynamic page components. . Online Editor - allows for online editing and page creation Web Page Wizard--creates web pages easily with preformatted options. . Web Page Upload Utility - allows for the upload of web pages. . Site Search log - allows you to research site search entries on your site. . Action Items - items that need attention are automatically in a queue. . Menu Management - add new menu items easily. Web site Deliverables The development of the new Web site will take place in ten phases requiring at minimum 4 months to complete and maximum 8 months to complete. Staff expects to launch the new Web site in Decernber 2008. Below is a breakdown of the follOwing development phases: Phase I: Analysis and Timeline Development Phase 2: Web site Design Phase 3: Navigation Architecture Development Phase 4: Modules and Site Set up Phase 5: Content Development Phase 6: Test and Review Phase 7: Training for your Trainers Phase 8: Go-live and Project Review Phase 9: Marketing Phase 10: Ongoing Consultation ALTERNATIVES CONSIDERED: No alternatives recommended at this time. FINANCIAL IMPACT: The total project cost to develop the new Web site is $100,500 and includes the following: Base bid Optional Services - Photo gallery, banners, Spanish translation, discovery meetings Server Licensing Professional photography Video streaming Contingency Total $35,200 $19,800 $4,000 $13,000 $6,000 $15,000 $7.500 $100,500 Project Budget The 2008 Budget includes $75,000 for the development of a new Web site and an additional $30,000 for video streaming technology. The Web site RFP budget was posted as $40,000 in order to ensure that staff had the flexibility to add interactive features in addition to the development of a dynamic site design. CivicPlus' base bid amount is $35,200. The attached fee schedule for CivicPlus is a not to exceed amount of $55,000 which includes the base bid and the following $19,800 in optional services that the City has included as part ofthe project: · Photo gallery - will allow the City to post multiple photos from community events. · Banners for departments - will allow the City to individualize the banners for each department page with photography that communicates the services and programs the department is responsible for providing. · Spanish translation for Municipal Court pages - this feature will allow the City to provide Spanish translation of certain Municipal Court pages ensuring the Court information is more accessible and user-friendly. · Discovery Meetings with Departments - the discovery meetings will provide for three days of on-site meetings and project kick-off to discuss the design goals and audience needs of the new site. The discovery meetings will also include training on effective web site writing. Additionally, staff has budgeted for professional photography, a 10 percent contingency (based on the $75,000 2008 budgeted amount), funding for licensing, a new server and video streaming. The total amount of these items is $45,500. Therefore, the total project cost is $100,500. Based on further research by staff, video streaming technology will be less than the $30,000 budgeted amount. Therefore, the 2008 budget will realize a total budget savings of $4,500. After development of the Web site, the City will assume ongoing services in the amount of $6,000 for maintenance. This amount will be budgeted in the annual operating budget. RECOMMENDED MOTION: "I move to approve Award RFP-8-10 Web site Redevelopment to Icon Enterprises, Inc. DBA CivicPlus, Manhattan, KS in the not to exceed amount of $55,000." or, "I move to deny the approval of Award RFP-8-1O Website Redevelopment for following reason(s): " Report Initiated by: Report Prepared by: Report Reviewed by: Heather Geyer, Assistant to the City Manager Heather Geyer, Assistant to the City Manager Patrick Goff, Deputy City Manager Linda Trimble, Purchasing Agent ATTACHMENTS: 1. Bid Tabulation Sheet 2. CivicPlus Fee Schedule/Statement of Work ~ ~ CITY OF WHEAT RIDGE BID TABULATION ----roPENEOBY ~ Linda Trimble, purchasing Agen!'i:::f WITNESSED BY - ()JJ. r Ann Woosley, purchasing Assistant -- --- \ PAGE.d..- Of .--d -- PROJECT: WEBSITE REDEVELOPMENT PROJECT -- - ~ llIDlPRb'POSAL NO. RFP.08-10 -aID OUE DA,-fITlME -- 04/01/08 by 4~OO pm I ~EQUEST\NG DEP1)DlV!S\ON CITY MANAGER - - - - --10 p~ '\1,510<1 j<nt'W - bP<-- 'li!- - ~u, ~. 1'<h.d<q1<l _ pr"/ud>", ~!2k (j,dJ,.li^ Ck~ I, J~4,~"IIf'- ~-'l14"J({Mjt...) S<GNA"U"'cPAGE _ _'/~S ,/;,,,- '/;;" ''f6lV8 .' . Vel' I No NO.)'J D \; e5 \*3 ,- '/;,S 'kg \ '/is yfB ~ '/-e~. '1.es. '/es_--r-y;b:-S Y6'~ '/e9 . \ ,/.e3 +- 'leg _ '!<7S _ YE5 ~ ILlEGAL ALIEN fORM _ No 'k.5 _ f\lo - \/ EiS ] E5 fEE SCHEDULE .' r- Yes .'-- *9 'Ie:;._ Ye5 T 'Is ACKNOWLEOGE ADDENDUM #1 'i~s YfS }\Iv IJcs '10 \ - ._' I' I - .--- -\ ---I - - \ VENDOR -LOCATiON -- lSESCRIPf,vN'c:GOODS J '3ERV1CES- ---'--, ~- - ACCEPTS VISA QUALlF\CA TIONS \ EXPERIENC;- APPROACH - \ \ - - J:\Rf?-Oe.-'\O Biel Tab Sheet.doC --~. .----.-----.. CITY OF WHEAT RIDGE BID TABULATION BID/PROPOSAL NO. OPENED BY /-- RFP-08-10 Linda Trimble, Purchasing Agen . BID DUE DATEfTlME WITNESSED BY c.u..if PROJECT: WEBSITE REDEVELOPMENT PROJECT 04/01/08 by 4:00 pm Ann Woosley, Purchasing Assistant REQUESTING DEPTJDIVfSION ..< CITY MANAGER PAGE --L.- OF VENDOR ~a..{, erG t,v (cplWl J-till tCo . .Jvtjbh lLit) 1(o1vJ~ IS~:h poiANr LOCATION UT EVi))./\V!,u/l.- K~' f:d.uJarA<. G:>dd.".I/\, NY '.OESCRIPTION"'GOOOS./ .SERVICES V "'; ,'!,.,,-,....::......':',-- SIGNATURE PAGE Y, y~C) Y.e5 y~ Ya '1.123 .e5 ACCEPTS VISA Vt5 1\10 'f..f-:S 1'10 No Y-e-5' QUALIFICATIONS Yes Y.f-5 'f-es ,-/-e~ Va y~s EXPERIENCE Yes y.e.s y~s Ye5 y~s Y-e.3 APPROACH Yes Y-P>;. '-/~5 'j --ts Yes '/-6; IllEGAL ALIEN FORM No Yes Yes Y-e..:; Y..u Y-e5 FEE SCHEDULE 'fes Y-t5 'Y.Q.,j ,,/-es 'V.es Yes ACKNOWLEDGE ADDENDUM #1 Vt> Y -t5 Ye5 'Y.gs V-t,t:;, Ves J:\RFP-08-1Q Bid Tab Sheet.doc Fee Schedule/Statement of Work Provided below is a project estimate based upon items in your website design, Additional options may be added in phases or as desired, Consulting, Design, Setup, Programming and Training Options One-time Cost (See Project Details) $55,000 D Agenda Builder l!I Opinion Poll l!I Archive Center l!I Photo Gallery l!I Banner Development ~ 9 Additional banners l!I Quicklinks l!I Bid Posting D Request Tracker D Blog l!I RSS l!I BusinesslResource Directory D Service Directory (under development) l!I Document Center l!I Slideshow l!I Dynamic Breadcrumbs l!I Staff Directory l!I Dynamic Sitemap Admin. Modules & Services l!I E-Commerce (See pricing options for E-commerce) D Additional Domains l!I Events Calendar D Automated pdf converter D Facilities Locator and Reservations System l!I Links Redirect l!I FAQ l!I Online Web Statistics (Available only with CivicPlus hosting) l!I Forms Development Tool l!I Printer Friendly/E-mail this Page l!I Intranet l!I Rotating Content l!I Job Posting l!I Search Engine Registration l!I News Flash l!I Site Search & Entry Log l!I Notify Me Email Subscription l!I Website Administrative Log D Online Job Application 1_~_"i!i_'1<V~ti!l."'~~!\fEhJ!>"i@'I'!i~,t~~~"~1f<!'~{ ~~&~~rtJt~M/l{1rM.m~~~~~~~~^"at,;\"",~"iMf:~llm.~~a~~~I~~jJ(;i1Jl~\fl>'tE~~ . Mouse-over menu structure, author and publisher rights, options for site layout, rotating content, dynamic page components... . Online Editor - allows for online editing and page creation Web Page Wizard - create web pages easily with preformatted options . Web Page Upload"Utility - allows for the upload of web pages . Site Search log - allows you to research site search entries on your site . Action Items - items that need attention are automatically in a queue . Menu Management - add new menu items easily. ATTACHMENT 2 Project Details Objective 1: Establishing Your Site's Focus ~ Discovery MeelinglMeetings wilhlndividual Departments Three days of on-site meetings (travel and related expenses included) Project Kick-off meeting with departments to provide overview of website project, capabilities and introduction of effective website communication and "writing for the web" concepts. Meeting with website development committee to discuss design goals and review audience goals. I);> Phase 1: Analysis and Tirneline Development . . . . Identify custom modules and integration project<;. Phone interviews with deparbnents and gather information. . Cost $8,900 . Discuss design and layout standards with website development committee. Meet with technical user group to brainstorm ideas for their department pages Assign information gathering tasks. Deliverable: A document summarizing the meetings, along with analysis, and recommendations. Design information gathered. . . . $2,700 . Review current site statistics, if they are available. Establish project timeline. Coordinate the DNS transfer. Deliverable: Project Trmeline and worksheet<; . . . Optional: Develop and implement a website suroey using the current website. Report suroey results with a plan to ensure visitors' concerns are addressed on the new website. Continue survey after website is launched and provide a ftrud report. ~ Phase 2: Website Design $14,700 I . Creating a professional and attractive "look . Modify design with input from client. and feel" for the entire website. . Determine customization of modules or custom . Develop a Portal Page development projects and provide estimates for . Develop 9 Additional Banners for Departments project changes . Create additional design layout for Intranet . Deliverable: Website Design Composition portal . Creating the layout for each page which will incorporate photographs, graphic illustrations, topic headings and dynamic components. I~ Phase3: Navigation Architecture Development $2,100 I . Develop the global navigation and sub- . Deliverable: Approved Navigation navigation,. persistent navigation,. and resource links for the clienfswebsite. ~ Phase 4: Modules and Site set-up $5,900 I . Setup dynamic elements on pages. . Deliverable: Setup a fully functional site, the . Additional modules may be established based software that runs the site, and statistical analysis upon recommendations in Phase 1. for the site. Optional: Remote Installation on your servers. Client is responsible fOr providing server and necessary software, staged to CiuicPlu<; spedficatinn<;. Require:; Microsoft SQL 2005 Enterprise Server and 2003 Advanced Web Server $l25lhour Objective 2: Content Development and Page Layout )> Phase 5: Content Development Develop sitemap as pages are being developed. Gather content worksheets from your departments and contact departments as needed for additional content Develop new web pages as needed with assistance from client. . Migrate existing content. , , , , Approximately 350 pages and supporting files will be developed. On-going reviews with your staff as major areas are developed. 10 pages of hand-translated Spanish content Deliverable: Content development and module content. , , , , I)> Phase 6: Test and Review /Establish Future Expectations , Deliverable: List of items that need to be addressed. Make final revisions to website. Quality Assurance review of new website. Review on-going res}Xlnsibilities of department heads and administrative staff. Optional On site Meeting before training. Meeting with department administrators to review the website and discuss on- going responsibilities. , , Objective 3: Equipping Your Staff for Successful Website Maintenance Phase 7: Training for Your Trainers or Website Administrator On-site Training and Usability Consulting for Content Administrators (2, 2-day sessions for up to 10 employees per session) Laptop training lab is available for additional fee. (Includes travel and related expenses) Basic Page A1....~...:..,~. ....lion Session (2 days) . Basic page development using Page Wizards. . Pictures and Slideshow, Document Center, News Flash, Staff Diredmy, Resource Directory, Calendar, F AQs, and Quicllillks . Applied use and usability consulting Basic System Administration Training (3 hours) . Set up groups and users . Establish pennissions Archive Center (3 hours) . Manage your newsletters, minutes and agendas I Objective 4: Website Deployment I)> I' I ~ Phase 9: Marketing I' Phase 8: Go-live and Project Review Launch site Registration of site with all major search engines. I~ I' I: Pb.ase 10: On~going CO!1.su1tation Site review and Consulting. Layout, design and content recommendations. Notify Me (3 hours) . HTML newsletter and subscriptio1t Services Job Posting (3 hours) . Analyze your job categories and use of module Bid Posting (3 hours) . Analyze your bid altegories and use of module Forms Development Tool (3 hours) . Develop your own forms and surveys System Administration Training (3 hours) . Manage layouts and banners . Advanced Graphic design knowledge required , Gather feedback from staff involved in project Deliverable: Final project review report. , , Recommend site enhancements for improved visitor interaction Total One-time Cost Optional: One day of On site Omsulting and 2 days afRefresher and Advanced Training, $10.450 $I.soo I $7,000 $I.soo $250 Included $55,000 < :::::'-...-'.... ... ---~".- --~_..,-_.~ _.~--_.._, _._..4~_ .__.~...~--_. -'~-- - """''''''''''''-' --- -~ "" -- -" --,>,-,--_._- .- ._._----- > ..~.,-~. --~-----_.- .'-'--- _'__'_m_. _. ---_._~- ,,".,., :.;==:.=-..;.~_. ._______ '"n'.,.._ '-'-"--- '-. ..------- . -----.------ , u_'''......, , ""72iFJifI ,,''''.... -.. ~"\WPJ~,u.~.:"~m ,,-........., (--~'.;.:, - '-""..- ~~ ~'I"...,...~:~ .-- , -~.._- --.-- .- ::;--- "'0_- _..~.,." -::~;--;;; --=.-. a--' "...., . ~------ -----_.~- --~---- _"_~_....._'M --_.- ----,.---..- ----- -.---'----. -,~- ------.,----. -----~--_. --_.-.-"'- ~,,,,~,.,-~ , . _ ......-:;~'; :::<;; .,. \.,= ' .. 2;d:i4 7~ =~:;:=~~~ ~~;i:~~ ",.., _...._.._.k..._._~ _._~......,.., i ~ift;~=-'ji _110'" I'i.~\ ,'toot,"-';;:"',"':: , -' ~ ! !;'. rf ; __"~l(J;~ 1\'0\1 I~~, {'Civic Plus Award-Winning Design Portfolio www_chinohills.or~ 2007 3CMA Savvy Award 2007 Award of Excellence by California Public Information Officers 2007 Government Standard of Excellence Award Web Marketing Association I www.ci_richmond.(.a.ll~ 2007 A ward of Merit California Public Information Officers 2007 Outstanding Governmeut Website Award Web Marketing Association www.('o.frederickmd.u~ 1" Place (249,000-150,000 population) 2007 Digital County Survey Award The National Association of Counties (NACo), The Center for Digital Government and Government Technologies magazine tirES www.citvofwohum.com 2006 Massachusetts Common Cause E-governmeut Award ",:-,;:2,. www.hpathtx.com May 2007 Gold Award winners in World Wide Web Other past awards include the following: . Texas Schools Public Relations Association Gold Star Award . Standard of Excellence Web Award by the Web Marketing Association in the Government Category . Addy Award . Digital Government Award Design Portfolio .%iW.11J:ii,fl,li'ff/!!!,ls1!.,X'uX'l.."!;:\\'JtII!ifIj:fD: ----.. -- __,w:= =...........M........._"""-_ ...._....~-.....----~-- ~';::""'~~~_............- ---~ -............. = CAum:wo.&[Vum IClttl!J .......-...--- ~~~:::~~ ::.":.::..;:.;:_._"'- --""-" ::.:-.:~.;..""",,-"'" Cl!;Itr..UllJ:S El!ml! ::-""---- ....--..--- "----- ""''''''...",,,,,,,.,, {"Civic Plus ~'RIVERDAlE ~-_.'''''!!'' ~"~ , \, 'l___~i I~_.""''''t ;, -" ".~t:l::l _tIo~- ~- ~- ,_... t:::= ~.,,"..... - ,.~ N..,'_" ......', - ~,~ ,-- ""'''"""'''__''''''A ......."".................-........"""'.,.,, .,,<<~.. -- ..........--.. .........- ,..........,'...,.. ,'.... __c..--,.... -"...,~,.............,,,~__.._.o.-,.,,..... ........,"""'.~....~ ! il'IlIII1:~ -'5_ illlim@ ~,~...."'- "'....- _....~.......- "."',....~.'"""'"".......-..........._"'...~, - ....." ~- ~- ?............ ......,...... -~ '~7 0.......'..... c__ ,~ ~-~ ,- ",,_~":':"::1 1 i ~....:'O Client Portfolio Alabama Tuscaloosa (Population 83,100) ...........,...." '................... ,...." .........' .........., ...,... www.cLtuscaloosa.al.us Alaska Kodiak Island Borough (Population 13,100) .............................,..................... www.kodiakak.us Arizona Apache Junction (Population 31,100) ...................,............................."...,......., www.ajcity.net Avondale (Population 75,100) ...'....................,........,...............".................,..,.. www.avondale,org Buckeye (Population 29,700) ..,.............",.....",........,........",..",....,......,.........,... www.buckeyeaz.gov Cave Creek (Population 5,000)................."",............,.........................,........,.." www.cavecreek.org Coolidge (Population 7,900) ......,..,.....,..............,.............."....................,...,...... www.coolidgeaz.com El Mirage (Population 25,600) ...............,...,............,....,.......".......",'....,............ www.cityofelmirage.org Flagstaff (Population 58,300) .....................,..........,.....................,....................., www.flagstaff.az.gov Goodyear (Population 47,400)....."................................,..........,........,........,...... www,goodyearaz.gov Litchfield Park (Population 5,600) ................,...............,.."".........",......,..,....... www.litchfield-park.org Marana (Population 30,000)..,.....................".......................................,............. www.marana.com St. Johns (Population 3,700) ',.............................................................,............... www.sjaz.us Surprise (Population 86,000) ...... "........................................... "........................ www.surpriseaz.com Tolleson (Population 6,900) ...........,........,......,..............",.....",.....,..................., www.tollesonaz.org Wickenburg (Population 6,500)............".....,..............,...................................... www.ci.wickenburg.az.us California Azusa (Population 47,100) ....................,........",.........",'..,..",.............,............. Under Development Banning (Population 29,300) ....,................""........".."...................................... www.cLbanning.ca.us Beaumont (Population 22,500) ,...............................................,..................,...... www.ci.beaumont.ca.us Blythe (Population 22,500) ................... .............. ................................................ www.cityofblythe.ca.gov Chino Hills (Population 75,300) .."...............................,...,..,...,...........,............. www.chinohills.org Coachella (Population 36,200) ......................."......................,.....,..................... www,coachella.org Contra Costa County (Population 1,024,400) .........,....................................... Under Development Delano (population 50,400)........................................,............................,.......... www.cityofdelano.org Grand Terrace (Population 12,300)................................................................... www.cityofgrandterrace,org Huntington Park (Population 62,200) .............................................,................ www.huntingtonpark.org Laguna Niguel (Population 65,000)...,............,.................,............................... www.ci.laguna-niguel.ca.us La Mesa (Population 53,100) ........."......"......,............."..."...".......................... www.cityoflamesa.com La Palma (Population 15,800)................................,........................................... Under Development Lemon Grove (Population 23,900) ...,...,............................................................ www.ci.lemon-grove.ca.us Los Gatos (Population 28,400)...,.................,........,.................................,.......... www.losgatosca.gov Mariposa County (Population 18,069) ....,....................................................,... Under Development Merced County (Population 242,000).,..............."........................."................. Under Development Morgan Hill (Population 34,596) ..............................................'....................... Under Development Pismo Beach (Population 8,400).........,.............".....,.....,...".............................. www.pismobeach.org Pleasant Hill (Population 33,200)..................................".....,............................ www.ci.pleasant-hill.ca.us Richmond (Population 102,200)... .......... ,.......................................................... www.ci.richmond.ca.us San Mateo (Population 91,700)....,..................,.................................................. www.cityofsanmateo.org Shafter (Population 14,900) .........,..........' ......., , ...........,...........................,.......,.. www.shafter.com California (Continued) Tehachapi (Population 12,000) ..................".................,....,.......".............,......., www.tehachapicityhal1.com Windsor (Population 26,432) ,..,.....,...............................................,................... www.townofwindsor.com Canada Cowichan Valley Regional District, BC (Population 75,000) ............................ Under Development Colorado Avon (Population 6,400) .............".,..............,.................................................... www,avon.org Cedaredge (Population 2,300) ..,..",........"",........,..................."..,...,............".. www.cedaredgecolorado.com Centennial (Population 103,500)... ,........... '. ......." ............ ,.......,..".." ...., ......'.... www.centennialcolorado.com Delta County (Population 30,500) ..............................................,..................... www.deltacounty.com Eagle (Population 5,000)."..,.............................,..............,.......,.......,....,....."...... www.townofeagle,org Greenwood Village (Population 13,500) ..........'....,.."..".."...,...,...,.................. www.greenwoodvillage.com Gypsum (Population 5,400) ..............."",..........,.....,..,...........,............,............" www.townofgypsum.com Johnstown (Population 8,300) .............,..,..............,......,............,......................, www.townofjohnstown.com Lone Tree (Population 9,100)..........................,.............................................."" www.cityoflonetree.com Montrose (Population 16,500) ............"..",..".......,..,...................,....,..........,.... www.cityofmontrose.org Mountain Village (Population 1,200) .,...,..'",.......,..,...........,..".."..............",... www.mountain-village.co.us New Castle (Population 3,300) .............,...",..,....................................,.............. www.newcastlecolorado.org Orchard City (Population 3,200) ...,...........'.""........................,'...,.................... www.orchardcityco,org Rifle (Population 8,500) ................,..,.....,..,.".,.........................."........................ www.rifleco.org Windsor (Population 16,000) .........,............,..................................................... www.ci.windsor.co.us Winter Park (Population 1,000)...,..............".,.............................,........,............ www.winterparkgov.com Connecticut Ledyard (Population 15,100) ........".....................................,..........,....,'............ WWW.lown.ledyard.cl.us Delaware Smyrna (Population 6,500).........................."...................,.....".......,.................. Under Development Clayton (Population 1,500) ........................,...........................,............,............. www.clayton.delaware.gov Bethany Beach (Population 1,000) ......,....",...................................................... www.townofbethanybeach.com Newark (Population 30,100) .............................................................................. www.cityofnewarkde.us Florida Atlantic Beach (Population 13,300)..""",.......".....,...,..,...,.........."..".....,....".... www.coab.us Carrabelle (Population 1,300) ..........",..............'.......................,.."........,....,...... www.mycarrabelle.com Casselberry (Population 24,700)......... .............,.. ,...,..,..,............... ..... ..... ,.......... www.casselberry,org Cocoa (Population 16,800) ..""..",..............................,..,...............,.................... www.cocoaf1.org Dania Beach (Population 28,900) ...................................................................... www.ci.dania-beach.f1.us Deerfield Beach (Population 76,300) ................................................................ www.deerfield-beach.com Fernandina Beach (Population 11,400)...,......................,.................."..........".. www.fbf1.us Hallandale Beach (Population 34,500) ....,........................................................ www.hallandalebeach,org Highland Beach (Population 4,100) ...."..,......................................................... www.ci.highland-beach.fl.us Inverness (Population 7,300) .,.........,...".'"'...........'..,.......,....."..,,..,.....,............ www.inverness-f1.gov Jacksonville Beach (Population 21,700).........."....".........,..,....,......................., www.jacksonvillebeach.org Marathon (Population 9,800) """",..........................."..".."....."..".........',...".... www.marathonflorida.org Florida (Continued) Palmetto (Population 1;2,600)...."..,....."....,...................,...,...,............................ Under Development Plant City (Population 31,800) ............"...,...,....,......,............,..,..................... www.plantcitygov.com Polk City (Population 1,600)..,..................................".........,..........."................ www.mypolkcity.orgSafetyHarbor (Population 17,400) ..., '......................,...., ,.......,.... .........., ,.." ,....... ..,. ......., ........... www.cityofsafetyharbor.com St. Cloud (Population 24,300).,....,......"....................."..........,..,.........,............,. www.stcloud.org Tequesta (Population 6,000) ..............,.........,......,............................".......,......', www.tequesta.org West Melbourne (Population 15,200) .........."...,....",......."..........",.......,......,... www.westmelbourne.org Georgia Cartersville (Population 17,500) ............., ..,..., ........, , ,...., ..." ,......,.." ....., ,.. ...... ,.. www,cityofcartersville.org Camden County (Population 45,200) ,......,.."........".......,..,..,..,...,......".....",.... www.co.camden.ga.us Douglasville (Population 28,900) .....,..,....'..,......."....,....,.....,.."......."......"......, www.ci.douglasville.ga.us East Point (Population 42,300) ..........,................"....,..........,......"..",...."......",. www,eastpointcity.org Glynn County (Population 73,700) .........................,...................,.......,..........., www.glynncounty.org Griffin (Population 23,500) ..................".......,..",...,....",...............,....,............... www.cityofgriffin.com Hapeville (Population 6,200) ..""",...,...,..,'..,..,...."....."..,............,."".....""...".. www.hapeville.org Holly Springs (Population 6,400) ..........."......,...............,..",..........,.................. www.hollyspringsga.net Kennesaw (Population 31,000) ...............,..,.............,.....,..",..,............",.......,.... www.kennesaw.ga.us Kingsland (Population 12,500) ..............,......,....,..."....,.........."............,.....,....., www.kingslandgeorgia.com Peachtree City (Population 35,000).....,....,..,........"..............,......,.....,.....",....", www.peachtree-city.org Powder Springs (Population 15,000) .."...,..,.."...,.....,.....,...,......"..,'................. www,cityofpowdersprings,org Riverdale (Population 15,600) .................,......,....,..............".........,'............."... www.riverdalega,gov Rockmart (Population 4,500) ',...............,.......,.........,...."..,....,.............,......,...... www.rockmart-ga,gov Rome (Population 36,200) .....................,....,...,.."..........,..,.....",....,..........",....... www.romega.us Sumter County (Population 32,500) ...'..................................,....,....,......,....,... www.sumtercountyga.us Union City (Population 16,500)....,........................................................,........... www.unioncityga.org Woodstock (Population 21;500) __mm__u__ ....nmm....m..______...... www.woodstockga.gov Hawaii Maui County (Population 139,884)................................................................... Under Development Idaho Lewiston (Population 31,000),......,...........,..................................,....,................ Under Development Illinois Buffalo Grove (Population 43,200).........".."............",......"..,....,..,....,....,..",.... Under Development Bensenville (Population 9,200) "..............,..,...,.........,.................,........','.........., www.bensenville.il.us Columbia (Population 9,200) ...."................'.........................................,..,.."..", www.columbiaillinois.com Elgin (Population 102,000).... ..,.. ,................... ,... ....." ........,..... .............. ,...., ....,.. www.cityofelgin.org Elburn (Population 4,700) ...............,......,......"...,..........,........,..".........,....",...... www.elburn.il.us Elmhurst (Population 45,300) ................................."....,.................................... Under Development ltasca (Population 8,300) ,.................................,.....,......,..........,.................,...,... Under Development Lake Zurich (Population 20,400)..................,...............,..........,.........".............. www,volz.org Libertyville (Population 22,000) ........... ...........,...... ,.................. ,.. ,.................... www.libertyville.com Lombard (Population 42,800) ,..........,....................,....,....,..,....,.........,..........,.... www.villageoflombard.org Mokena (Population 17,400) . '...........,.."..........................,....,......".........,.......... www,mokena.org Monroe County (Population 31,900) ..............,...........,..................................... Under Development Illinois Continued Orland Park (Population 55,600) ................,..................................................... www.orland-park.il.us Roselle (Population 23,200).......,.."",..................................,..........................,... Under Development Winfield (Population 10,000)........".....,......................,.........,..,........................, Under Development Iowa Cedar Falls (Population 37,000) .....",.......................,..........,..........."................ www.ci.cedar-falls.ia.us Kansas Andover (Population 9,600) .........,....."....,..........,...,......"....,..,.....,............"..... www.andoverks.com Arkansas City (Population 11,500) ........,.......................................................... www.arkcity.org Atchison County (Population 16,800) ..,......,................'....................,.............. www,atchisoncountyks,org Clearwater (Population 2,300) .......... ...... ...." ,.....,...,.. ............,........,..., ...."...., ,., www,clearwaterks.org Colby (Population 5,000).....,..."..,...,......,.........",.."..,..,.....,.."...,....,.....,..,.."...., www.cityofcolby.com Dickinson County (Population 19,400) ............................................................ www.dkcoks.org Dodge City (Population 26,200) ,.",....,......................"........,..,.....,...............,.... www.dodgecity.org Fredonia (Population 2,500) ..........................,.....,......,..".......,.....,.................... www.fredoniaks.org Grant County (Population 7,600)...........".....,...........,..,........,..............,..........., www,grantcoks.org Harper County (Population 6,000) ..,....................................,...."........."........., www.harpercountyks.gov Holcomb (Population 1,900) ,........................,.................................,...."..........., www.cityofholcomb.org Lansing (Population 10,800) ,.............................................,.......,..........,..,........, www.lansing.ks.us Lindsborg (Population 3,300) ..........................................",.......,.......,........"..... www.lindsborgcity.org Manhattan (Population 50,800) ........................, ,..,.........., ' ,...... ,....,............ "..... www.ci.manhattan.ks.us McPherson County (Population 29,400) ........"............................,...,..........,.... www.mcphersoncountyks.us Mission (Population 9,800) .........,....................,...."....,........,....................,....".. www.mission-ks.org Mission Hills (Population 3,600)""...............................",...........,....,................ www,missionhillsks,gov Osage City (Population 3,000)........................................................................... www.osagecity.com Osawatomie (Population 4,600) ....,.........,......,.................................................. www.osawatomieks.org Paola (Population 5,400) ................,.................................................,....,..........., www.cityofpaola.com Park City (Population 7,500)......................................,..........."........,....."'........, www.parkcityks.com Riley County (Population 62,600)................."........,.............,.....,............,........ www.rileycountyks.gov Rose Hill (Population 4,000) ..........,...,....................'..,..........................,............ www.cityofrosehill.com Rossville (Population 1,100) ..........................,.......................,.................",....... www.rossvillekansas.us Spring Hill (Population 3,70Q)..................................................................,........ UDder Development Valley' Center (Population 6,000) ..,.........................,..................,..:.........,........, www.valleycenterks.org Winfield (Population 11,800) .......",.........,...............,.,.....................,.....".."...... www.winfieldks.org Maryland Frederick County (Population 223,000) ..........,....,......".......,......,............,....... www.co.frederick.md.us Massachusetts Amherst (Population 38,900)...,........................",................,............................. Under Development Framingham (Population 64,800) .....................,.........."....,..................,.......,.. www.framinghamma,gov Marblehead (Population 20,300) ................,...................................................,.. www,marblehead.org Needham (Population 28,400) ....................,.,.....,.............................................. www,needhamma.gov Watertown (Population 32,200) ......".........."..............,..,..,......,....,..............,.... www.cLwatertown.ma.us W oburn (Population 37,100)..............,......................................"....................... www.cityofwoburn.com Yarmouth (Population 24,400) ......................,...................,.............,................. Under Development Michigan Adrian (Population 21,800)...........................................................................,.... www.ci.adrian.mLus Cadillac (Population 10,000 ,......................,.........,........,.....................,........,..... Under Development Ionia (Population 10,600) .............,................,................................................... Under Development Iron Mountain (Population 8,000) ....."......................,....""..................."......... www.cityofironmountain.com Plymouth (Population 9,100).....".......",.......,...........,......".........,.....,.....,.......... www.ci.plymouth.mi.us Minnesota Burnsville (Population 59,400) ........,....."...,..""..."..,....................,..............,.... www.burnsville.org Inver Grove Heights (Population 33,500) ........................................................ www.ci.inver-grove-heights.mn.us Roseville (Population 32,000) .................,..,...,...."........,...,...,............,....".."..... www.cityofroseville.com St. Paul (Population 273,600) ,......"........,...,....,....,......"....,.",.."..,....""..,.......... www.stpaul.gov Missouri Berkeley (Population 9,600) ,............,'..',..,....,.........."".."'..,.........."..............",, Under Development Blue Springs (Population 53,900) .....,......".............,......,..,...."..,................,...,.' www.bluespringsgov.com Brentwood (Population 7,300)..,.......,......,........"..."",..",.......,.."..,.........."....... www.brentwoodmo.org Des Peres (Population 8,700) ....,......,.......,......",......",.."...........,..,.......,......,..... www.desperesmo.org Ferguson (Population 21,300).... ,....., .........., ,..."....""..., ,........ ......, .............. ,..... www.fergusoncity.com Harrisonville (Population 9,900) .....,........... ,..."...., ,., ..., ,........................,.., ....... www.cLharrisonville.mo.us Higginsville (Population 4,700)".....,...........,.........."......................................... www.higginsville.org Knob Noster (Population 3,100)......,................,..."............................"....""..... www.knobnostergov.com LaGrange (Population 1,000) .............,....".."....,...."............."..,................"...... www.cityoflagrangemo,gov Liberty (Population 29,600) ....."....................""....",................,..........,............. www.ci.liberty.mo.us Moberly (Population 14,000) .."".....,....."..."..",....,......................,.....,....".,...... www.moberlymo.org New Madrid (Population 3,200) .......,........".."...."..............,.......,...................' www.new-madrid.mo.us Neosho (Population 11,300)...................................,......,.....................,.............. www.neoshomo.org Oak Grove (Population 6;900) .uunmmmunuuu_munm___mmm...nunu_.....u.. u__ www.cityofoakgrove.com Odessa (Population 4,900) ......................,...,...."...,...............'.......,.................", www.cityofodessamo.com Overland (Population 16,800)"..,................,.,."".........,..................................... Under Development Parkville (Population 4,100) ........................,..".......,.....................................,... Under Development Pleasant Hill (Population 5,600)...............................................................,........ Under Development Perry County (Population 18,600,...,.........................................,....................... Under Development Raymore (Population 16,600) ....."..........,......................,.......,......"...................Under Development Richmond Heights (Population 9,300) ...................................................., "....., wwW.richmondheights.org Saint Ann (Population 13,000)..................,.................,...."."..,..".........,............ www,stannmo.org University City (Population 36,900) ......................................................,.......... www,ucitymo.org Warsaw (Population 2,300)",..............,.....,..........,........."........,.......",............... www.welcometowarsaw.com Webster Groves (Population 22,700) ..,....."..,...."..........,........,......,......"......,.., www.webstergroves.org Montana Billings (Population 100,200) ....."..........",..,............,....,.......,.............,'...,........, www.ci.billings.mt.us Nebraska Alliance (Population 9,000).................",.....................,.."""..........,......,....."..... Under Development Crete (Population 6,400).....,.. ........, ...... ,........., ,..............."", ,..,........, ...., ............ www.crete-ne.gov Fremont (Population 25,500) ""...........",.."....,....,.......,..,.."....,..,.."",..""......... www.fremontne.net Kearney (Population 29,400) """....................,....",...."..................'""..",....".., www,cityofkearney,org Nebraska Continued La Vista (Population 16,100)................................,...................,......................... www.ci.la-vista.ne.us Nevada Fernley (Population 12,100) .............................,.... ,.................."... ,.................... www.cityoffernley.org Lyon County (Population 51,300) ,...............,.....,.........,..,...,.........,................... www.lyon-county.org Nye County (Population 42,700).............,..".........",......,..,............................", www.nyecounty.net New Jersey Roxbury (Population 23,900) ',...............",........".."...."......,........"..........,......... www.roxburynj.us New Mexico Angel Fire (Population 1,200),.."............"..".....,.."".."..,..,.........,.............,..,.... www,afgov.org Bloomfield (Population 6,400)..............,....,..........,..."..,......"'.,......"".......,....... Under Development Los Lunas (Population 11,900) ""',..,...,.............".................................."........" www.loslunasnm.gov Rio Rancho (Population 71,700) .....'......."...,...."....,...,..,.......,'....................."... www.ci.rio-rancho.nm.us Santa Fe (Population 72,100) .........................................,..,.............,.................. www.santafenm.gov Taos County (Population 31,900)".............."...............,.................................... www.taoscounty,org New York Brighton (Population 35,600) ............,..,.........,.....,..................................,.......... www.townofbrighton,org Freeport (Population 43,200) .."....,....,......,..................,.....,..........,................".. www.freeportny.com Glens Falls (Population 14,100)......,.......,................,..,..........,.",......,........."..... www.cityofglensfalls.com Irvington (Population 6,700).............,........:...,..,........,..,..................................., www.irvingtonny.gov Watertown (Population 26,800) ....,..........................,........................................ Under Development North Carolina Burlington (Population 48,400) ..........."................................................,........... www.ci.burlington.nc.us Caswell Beach (Population 500)........."..............................,..........................,... www.caswellbeach.org Chapel Hill (Population 50,000)...,.....,...............,...............,..,......,............,....... www.townofchapelhill.org Dallas (Population 3,500) ......,.....,............,..,'...............................,....,'........",.... www.dallasnc.net Davidson (Population 8,800) .....................,....,.,....,..................,.....,.................. www.ci.davidson.nc.us Kill Devil Hills (Population 6,700)..................................................................,. www.kdhnc.com Lincoln County (Population 69,851).............................................,................... Under Development Midland (Population 3,000) .............,...............,................................................. www.townofmidland.us Mint Hill (Population 18,700) .,'..............'..............,............................,......,..,.... www.minthill.com Pine Knoll Shores (Population 1,600) ..........,.................................................... www.townofpks.com Ohio Fairlawn (Population 7,200).................., ...........,..,......... ......, ............................. www.cityoffairlawn.com Grandview Heights (Population 6,300) ........................................................... www.grandviewheights.org Madeira (Population 8,200) ...........,..,..........",....,............,................................. www.madeiracity.com Wellington (Population 4,700),........".......,..................,..,............."..............,.... www.villageofwellington.com Oklahoma Claremore (Population 16,000).........................................,................................ Under Development Oregon Dallas (Population 14,800) ..................,........."",.."..,.....,.......",.,..............,........ www.ci.dallas.or.us Sweet Home (Population 8,200)...........,............................................................ Under Development Pennsylvania Cranberry Township (Population 27,600) ..""............",......,........................... www,cranberrytownship,org Cumberland County (Population 223,000).."......,......,.......".."..,......,.."......... www.ccpa.net Mount Lebanon (Population 33,100) ............",..",..,................'...........,..,..'...... www.mtlebanon.org State College (Population 38,500) ............,...",.....",.............,..."..,......,.."..,...... www.statecollegepa.us South Carolina Hampton County (Population 21,300) ......'",...."""...."..........,..".....",...."..,... www.hamptoncountysc.org Tennessee Arlington (Population 3,700) ......,....,.,........"",......".............,......".."....,....,..,... www.townofarlington.org Bartlett (Population 47,000) '" ,........... ...., .............,., ,..... ....., ......' '., ...."", ,.... ......, www.cityofbartlett.org Berry Hill (Population 700).........,................"'....""'....,.......,............"'..,........... www.berryhilltn.org Manchester (Population 9,700)....................."..,...."..,..............,........"..,...,....... Under Development White House (Population 9,200) ...........,......"....,.."....,............,.......,....,.......,... www.cityofwhitehouse.com Williamson County (Population 160,800)....,......",....."..........,........""............ www.williamsoncounty-tn.gov Texas Azle (Population 10,800)... .......' ,..........., ...... ....".... ........" ...... '.,.. ........., ...,..,.., ,.. www.cityofazle.org Bay City (Population 18,300) ....,...,....."".........",....."...."......",......................... www.cityofbaycity,org Bellaire (Population 17,600) ......,...,......, ,.... ......, ,........ ......", ......................... ,..,.. www.ci.bellaire.tx.us Belton (Population 16,100) .............................................."..,.............................. www.ci.belton.tx.us Bridgeport (Population 5,900) .... ....... '........' ,............, ........, ..........., ................... www.cityofbridgeport.net Canyon (Population 13,400) ......................,....................................................... Under Development Cedar Hill (Population 43,000)........"........""...."...,..,.......,............"..............." www.cedarhilltx.com Crowley (Population 11,000) ...........,............"....,..........................."................. www.ci.crowley.tx.us Del Rio (Population 36,500) ...',..........,.....,.............".......................................... www.cityofdelrio.com DeSoto (Population 46,000)..........,.,................., ..." ................... .........,.", ..., ...,... www.ci.desoto.tx.us El Campo (Population 10,900)........,........................,.............".......................... www.cityofelcampo,org Ellis County (Population 139,400) ......,.............,...........,....,........,.........."......... www.co.ellis.tx.us Fort Worth (Population 653,400).....,:..................................,............................. Design Only Granbury (Population 7,800) ..............................,..,.............,..........,................" www.granbury,org Heath (Population 6,900) .,......,..........,..........,.......,..........................."""..,........ www.heathtx.com Henderson (Population 11,600)......................",...,...,...,...............,......,..,.."...... www.hendersontx.us Hewitt (Population 13,300) ,..................,..................".....".............,.........,..,...... www.cityofhewitt.com Hidalgo County (Population 700,700)..............,.............................................., Under Development Hutto (Population 3,000)........,.........,......,..""....".......,.............,..,..",................ Under Development Kerrville (Population 22,400) ..,........" ............ .,....., .,............, ,.., ..........." ,...,..,.... www.kerrville.org Lakeway (Population 9,600) .............................,..,........................,........,........... www.cityoflakeway.com La Mesa (Population 9,300) .................,...,....................,."......................',....".. www.ci.lamesa.tx.us League City (Population 65,400) ,.......,..,...."............"......".........,.."..............,.. www.ci.league-city.tx.us Levelland (Population 12,700) .........' ,............ ......." ,...,.....,....", ........"", ,... ...,.... www.levellandtexas.org Lindale (Population 4,300) ,........ ..,..." ,............, ..... ........ '............. ,........"".., ....... www.lindaletx.gov Little Elm (Population 21,300)..".......""....,....""..,..."..""",......."..........,"..,..,.. www.littleelmtx.us Texas (Continued) Lorena (Population 1,700),........,......................."......,......".".................,....,...... Under Development Midlothian (Population 14,500) ....,....,...".........,............"",......................,....." www.midlothian.tx.us New Braunfels (Population 50,000) ........,...".......,..,....."............,.............,....... www.nbtexas.orgOverton (Population 2,400) ... ....".. ......"" ,..................., ........... ,..,... '......... ,. ,......... ......... .... www.ci.overton.tx.us Ovilla (Population 3,900) ............,........,.,...."......,.............................,...........,.... www.cityofovilla,org Pampa (Population 17,100) .............,....,........................................"........,.......... www.cityofpampa.org Pantego (Population 2,400) ........,........,.....,......",............""",.........................", www.townofpantego.com Pecos (Population 8,200) ..........",............",......""..,....."".."........,..................,.. www.townofpecoscitytx.com Pflugerville (Population 29,800).., ..........'......., ......" ,..."" .........., ....,..", ..... ........ www.cityofpflugerville.com Pharr (Population 61,400) ,....." ,..., ...,.,.'.. ........, .....,., ,.., ,............ ,. ..."", ,........",... www.cityofpharr.com Rockwall County (Population 69,000).........................................................,.... Under Development Rockport (Population 9,300), ....." ,..,.... ..,.... '......" ,..... ,.........." ......,.. ......".., ......, www.cityofrockport.com Royse City (Population 7,200) ...,...,....,............,......."......,..",............."".......", www.roysecity.com Shenandoah (Population 1,900) ...............,........,.....,...........................,.........,.. Under Development Slaton (Population 6,200) ,........."..,..........",..,....,..""....",'.........""....""........,... Under Development Sunnyvale (Population 4,200)..".."..,..,....".."........",.."",........"",.."...,........"... www,townofsunnyvale,org Sweetwater (Population 11,400)......,........,...,........."..,............,......,."............... Under Development Taylor (Population 15,400)...,........ ,.., ......,......., ....,....." ..........." ......., ,...... ,.., ....,. www.ci.taylor.tx.us Temple (Population 55,000) ",.........,...,....................."..................,........,........,. www.ci.temple.tx.us The Woodlands Township (Population 81,000),............................,.....,.......... www.thewoodlandstownship-tx.gov Universal City (Population 17,800), ....,.,..." ,........ ,............, ..., ....... ,........ ,.., ......, www.universalcitytexas.com Weatherford (Population 24,700), ....... ......, '.......' ,.............".. ,......, ......... ,..' ..... ,. www.ci.weatherford.tx.us Webster (Population 10,000) ......,........,............"".............""............................ www.cityofwebster.com Wichita Falls (Population 99,400) .................................................................... www.cwftx.net Windcrest (Population 5,200) ........................,....,..........""........................,...,... www.ci.windcrest.tx.us Utah Cedar City (Population 27,000) .......................,...........................................,..... Under Development Daggett County (Population 1,000) .........',..........,......................,...............,..... www,daggettcounty.org Fruit Heights City (Population 5,000) ........................................,..................... www.fruitheightscity.com West Valley City (Population 119,900).........,..,..."......,..,.........,....................... www.wvc-ut.gov Virginia Christiansburg (Population 17,500)..................,................".........................".. Under Development Gordonsville (Population 1,700) "..,...........,.....",....,...."",,'.,.......,....,...........,... www. townofgordonsville,org Manassas (Population 36,700) ....................'......'...........,.""."....."......"..,...."... www,manassascity.org Orange (Population 4,600) ....,......,...,............................,..,..,'.......................".,.. www.townoforangeva.org Purcellville (Population 4,900) ....,.......,...................................................."..,.... www.purcellville-va.gov Woodstock (Population 4,300) ......................................................................... 1NWw.to,-vnofwoodstockva.com Washington Arlington (Population 16,100) ..'......,...................,....",..........."......................." www.ci.arlington.wa.us Blaine (Population 4,600) ..",..........,........,.,......................................,.....".......... www.ci.blaine.wa.us Wisconsin Brookfield (Population 39,700) .', .._.....,.....",..,.., ,..", ,..", ............,....,..." ,..,.."..... www.cityofbrookfield.com Grafton (Population 11,600).."....,......................".".....,.."............,....,............... Under Development Wisconsin Continued La Crosse (Population 50,300) ............".....",...........................,......,........,...."... www,cityoflacrosse.org Little Chute (Population 11,100) ........,......,..............,..".........".....,......."....,...., www.littlechutewi.org Menomonee Falls (Population 34,400) .................."....,..........,......,.............,.... www,menomonee-falls.org Superior (Population 27,000) .................................."............",.....,'.....,......,...... www.ci.superior.wLus Wyoming Cheyenne (Population 53,100).....,..........".......,..,..,..........,..,....,.."....,..,...,......" www.cheyennecity.org Evanston (Population 11,600) ......,...,.....",.......,..,..".................."......"............,. www.evanstonwy.org Uinta County (Population 20,300) ...,...."......."..,......"......".....",....",.....,.....".. www.uintacounty.com Other Websites Developed by CivicPlus Convention and Visitors Bureau Dodge City Convention & Visitors Bureau, KS ............................................. www,visitdodgecity.org Folly Beach Tourism, SC ........,............,....."",....,......,...,................"....,......"..... www.follybeachsouthcarolina,org Geary County Convention and Visitors Bureau (Population 24,200)....,..... www,junctioncity.org Manhattan Chamber of Commerce, CVB and Economic Development, KS .............................................................................. www.manhattan.org Manhattan Chamber of Commerce, KS ....,...................................................... www.manhattanchamber.org Manhattan Convention and Visitors Bureau, KS ......................,.................... www,manhattancvb.org Pike County Chamber of Commerce/Economic Development, MS ..........., www.pikeinfo.com Tourism Arts Alliance of Kansas, KS ,............,..........,.................................... www.discoverkansasarts.com Winfield Chamber of Commerce, KS..........".........,....,........,......,.....",............ www.winfieldchamber.org Winfield Convention and Tourism, KS ...........,....................,.......................... www.wowwinfield.org Economic Development M~nh~t+~n PC'onnmlr np-vplnnmpnt K~ w'W"w m;:mh~tt~npci ortT ..--....-.-.. ---..-....- - -. ---r-'--u" --- ..-.....-..-........ ..nnnnnn_______________________ -. -. .. --------------------0 Moberly Economic Development Corporation, MO (Population 12,000)... www.moberly-edc.com Plymouth Downtown Development Authority, MI.........................,........... www,downtownplymouth.org Rancho Cucamonga Redevelopment Agency, CA (Population 172,000).... Under Development Sedalia Economic Development, MO (Population 20,000)............................ www.spcdc.com Solomon Valley Economic Development, KS ..........................,....,................. www.solomonvalley.com Education Bay Village Schools, OH (Enrollment 2,400) ...................................,............... Under Development Bernie Hayen - Ethics Classroom, Kansas State University, KS, ................, www.ethicsclassroom.info Black Hawk College, lL (Enrollment 44,000) ..,.............................................., www.bhc.edu Brownsboro lSD, TX (Enrollment 3,000)...........,.....,.......,......"..........,............. www.brownsboro.kI2.bcus Buhler USD 313, KS (Enrollment 2,500) ........................................................... www.buhlerschools.org Clay County Unified School District #379, KS ..........................................,..... www,usd379.org Coleman Elementary Schoool (Enrollment 800)..,.......................................... Under Development Crane School District #13, AZ (Enrollment 6,000) .....................,.................... www.craneschools.org Crete-Monee School District 201-U, IL (Enrollment 5,000) .......,.................., www.cm201u.org Fillmore Unified School District, CA (Enrollment 4,000) .................,............ www.fillmore.kl2.ca.us Gunnison Watershed School District REIJ, CO (Enrollment 2,000)............. www.gunnisonschools.net Hampshire County Schools, WV (Enrollment 4,000).......,.........................,... www.boe.hamp.kI2.wv.us Education (Continued) Indian Oasis-Baboquivari School District (Enrollment 1,500) ...................... www.iobusd40.org Lakeville Community Schools, MI (Enrollment 2,500) ........,......................... www.lakevilleschools.org Manhattan Day Care, KS ................................,................................................., Under Development Marana USD, AZ (Enrollment 13,500) ..................................................,.......... www.az.maranausd.org Riley County Schools, KS (Enrollment 642) .................,.........,........................ Under Development Salinas City Elementary School District, CA (Enrollment 4,000) .........,....... Under Development San Saba ISO, TX (Enrollment 900)...........,..........,..........,.....,..............,.,.......... www.san-saba.net South Haven Public Schools, MI (Enrollment 2,500) ..,.........,........................ Under Development Sweetwater ISO, TX ..............,....,................,...,..,........"....."....."...,.........."........ Under Development Texas City Independent School District, TX .................,.....................,......,... www.tcisd.org Vegas PBS, NV ."...."................,..."..,......"..........,............................,.....,....",.... www,vegaspbs.org Wall ISO, TX (Enrollment 1,000)........................................,.....,...,.................... www.wallisd.net Wrangell Public School District, AK (Enrollment 2,500) ......................,........ www,wrangellschools.org Hea/thcare Frederick County Health Department, MD .......,....,..................................,... www.co.frederick.md.us/healthdept Homecare and Hospice, KS ...........,............"............,......,....,......,...,.".......",.... www,homecareandhospice.org Manhattan Surgical Center, KS .............,.., ................................................., ,..,.. www.manhattansurgical.com Mercy Regional Health Center, KS....""................................"...............,......... www.mercyregional.org Mitchell County Hospital, KS ........................................................................... www.mchks.com Palo Verde Health Care District, CA...........................................................:.... www,paloverdehospital.org Associations Association of Community Mental Health Centers, KS ......................,......... www.acrnhck.org County Counselors Association of Kansas, KS,.............................................. www.countycounselors.org GMIS Illinois, IL (Population 24,000) ............................................,.................. www.gmis-il.org GMIS International (Population 948,172) ........................................................ Under Deveiopment Grand Central USA, KS............................,.................................,....................,.. www.grandcentralusa.com ILCMA, IL ..,........."................................................................................,............, Under Development Illinois Association of Municipal Management Assistants ........................... www.iamma.org Kansas Association of Counties! KS ................................................................. www.kansascounties.org Kansas Cattlemen's Association, KS ..................,.......................,..................... www.kansascaUlemen.com Kansas Municipal Insurance Trust, KS ............................................................ www.kmil.net Kansas County Highway Association, KS (Population 45,000),................... www.kansascountyhighway.org MI-GMIS, MI ........,......................................................................"..............,....,.. www.mi-grnis.org Missouri Chapter of the American Planning Association, MO ..........,........, www.mo-apa.org Montana Association of Oil, Gas and Coal Counties, MT............................. www.montanaenergy,org Mountain Village Owners Association, CO (Population 1,000) ................... www.mvoa.org Northern Virginia Regional Commission, VA................................................ www.novaregion.org Other Ag Press- Grass & Grain, KS ..............................................,.............................. www.grassandgrain.com Canyon Library, TX ....,.....................,...............,.............................."................. Under Development Cape Fear Water Utility, NC (Population 95,000) .........,............,................... Under Development Early Childhood Associate Apprenticeship Program..................................., Under Development Kansas Commission on Disability Concerns, KS....................,...,............,....., www.kcdcinfo.com Kansas Magazine, KS ......................................................................................... www.kansmag.com Other (Continued) Kansas Regional Prisons Museum, KS............................................................. www.ksprisionsmuseums.org Laguna Niguel Military Support Committee, CA (Population 62,000)...,... www.lnmilitarysupport,org Laguna Niguel Teen, CA ......................,.....,..................",.....................".."..,... www.lnteens.org League City Police Department, TX (Population 45,500) .,.......,.................... Under Development Madison County Chancery Court, TN (Population 95,000).......................... www.madisoncountychancery.com MARCIT, MO .................".............................,.."......."......",.."",'",.............,...,.. www,marcit.org Onslow Water and Sewer Authority, NC........................................................ Under Development North Virginia Regional Commission, V A..............,....................................... Under Development Philadelphia Gas Works. P A (Population 1,476,953) ...............................,..... Under Development Sandy Springs Police Department (Population 85,000) ................................, Under Development Schott Communities, FL......",...........,................,..,....".................""...".."......., www.schottcommunities,org Shawnee County District Attorney, KS ......................,..,.........................,......, www.shawneecountyda.org Smart Start of Mecklenburg County, NC (Population 828,000) ................... www.smartstartofmeck.org South Central Kansas Library System, KS....................................................... Under Development Suburban O'Hare Commission, IL ......"......,..,......,..........."."....,...."...,....,..,... www.suburban-ohare,org Suwannee River Water Management District, FL (Population 330,000) ..... www.mysuwanneeriver.com Team Westport, CT ...........,....."....,..........,....,.."........"......,.."",.."..........".."..... www,teamwestport.org Telluride Vision, CO ."..........",.,....................,..............,...........................,......... www.telluridevision,org Walters-Morgan Construction, KS ...."....,.,........""....,................."................., www.waltersmorgan.com Warsaw Main Street, MO (Population 2,500)...........,...................................... www.warsawmainstreet.com Webster Fire Department, TX (Population 9,500)...............,...,....................... www.websterfd.com Webster Police Department, TX (Population 9,500)....................................... www.websterpd.com Parks and Recreation Charleston County Park & Recreation, SC......,............................................... www.ccprc.com Frederick County Parks & Recreation, MD .....................,............................... Under Development North Carolina Recreation & Park Association; NC...................................... www.ncrpa.net Site within a Site Kansas County Commissioners ,.....,...",..",.................""..,.............................. Under Development Lansing Museum, KS (Population 9,500) ........................................................ www.lansing.ks.us/museum Hampton County Economic Development, SC (Population 21,500) .........., www,hamptoncountysc.org i! , ~ Enhance citizen communication. ) . l ,.'. . _~ )4' .!.........~.~....~ T<~'-J .'\, '. ',' '--- ....,.<:;.~. ,c: , ,,~c < it-. ---' '::::-. I .. CF;I}A.I~~::it.:LS ~..-...."'...r.( l'l~' ~~ ~~:=__:=- rFi n~t~~~.,.::~:- -.,<:~ .::;::. ~-""",.-.,,,",- ,~~_...-........ Ie!'- - <l~~c< I';' I.' i /%..' ~. 'C' . "i;.';f.",_"""",.":~ii';i*>:'", R' . I :, ) '." I V' "'I~""." 'U j' --"j ,). . . . . ~ '. c. ".f " ",' ....' ., ,. " .,.''' , " '. " '",' , " '. ~ -"" .'"~:c i. ','--;;:,? Next.Generatlon Governrr.ent Websites ~',. .:,{; .;@ontents 1he CivicPlus PhilosOPhy.......................................... 3 Services ................... ............. ........................ .............4 :/ 1M CivicPlus Difference .......................................... 4 Cus~omer Suppor~ ....................................................5 Website Management Solutions Con~en~ Managemen~ ....................................6 Ci~izen services.................................................. 8 communica~ion .............................................. "\ 0 E_Governmen~ ................................................. 12 Human Resources ........................................... 14 from our Clients ..................................................... 16 full features Listing ................................................. "\ 8 2 www.civicpluS.com community AffalfS"M9P8.SR:'-' -,;'. Chino Hills, cOiilomigiVe; 2007 Award of Excellen2iF'" Callfomla Association of public Information Officials ine CiVic?\\JS ?ni\OSopnY , ent No cotl1petitor can VI' ,..... ."",,,,d ,. ~""'''''' .-;:;-~ ~;,.~"" """,,""" .."'",. __"-,,,:,;' ,,^,,"'" W b"""- w' dW"- of di'llerse audiences - frotl1 res1 en san . connnUo\ Enhoncemen\s Because website technology is ,dWays e'IIolving, we constantly stri'lle to enhance our services, softWare and staff. We do ""ore than just keep up with the latest technology and. trends - we take prid.e in ,dWays being ,}lead of the cur'lle. ~"......,tI-~Ylofe;.\iF"flI#I*,\fl ~f'~1W~'~"" ~'PIO'M~r.fl'jft,~~~ \1~~~\l""'o1 --p".~'- . ....".~~14Wtl>/ "". ~~,_...tpt..... 1_"''''''''~'!1S~~-~ ,.,..~~"-~ -. ~ ~l 'f_Io.'fl ~\U~I ,....cAll -' ,~.-::;:;..~ , !;::r .............".. ';;;;'~< \ ~::,i~"~"~ \ \ . 1he 101(\\ pockOge We take the streSS out of de'lleloping and ""ah,taining your website, We'll W,dk yOU through all the details, such as de'lleloping navigation, chooslng a design, adding content and using site tools, We ,dSo provide outstanding custo""e< service, cotl1prehensi'lle support and hassle-free updates tOr our cont'Bnt tl1anage""ent system, . IlniClue websiles With CivicPlus, you'11 ne'ller get a coolde-cutter, tetl1plate-based website design, We go the eJ{tra tl1ile to ensure your site is attracti'lle, eaSY to navigate and accessible tOr all yOUr visitors. 'lou can dePend on our sl<i11ed graphiC d.esigners to create a one_ot-a-ldnd design that retiectS the individuality otyonr cOtl1""unity. . OUI Clien\s, OUI portnelS We build ""ore than just websites. We build lasting client relationships, "logether., we'll de'llelOP a website you can be proud of. plus, we'll continuallY provide guidanCe to help keep 'lour website looldng sharp and tunctioning at its best. \ _88&228-2233 3 'Services -_.~~~~ When you choose Civic Plus, you receive more than just an efficient, affordable website solution. With our extensive array af services, you'll never be left alone with your website. We're with you every step of the way, . Flexible CMS The CivicPlus Content Management System (CMS) is so simple to use, even the most novice users can easily update your website. You also can use a custom Page Wizard or your favorite HTML software to create professional-looking pages. . Expert Website Consultation We know you have many important responsibilities, and being a website expert probably isn't one of them. Our experienced professionals will consult and analyze the usability and functionality of your current website and make recommendations to maximize the effectiveness of your new site. 4 www.civicplus.com . Professional Website Design Our skiUed graphic design team works closely with you to create a website design that showcases your unique community. . Detailed Training Program During hands-on training sessions, you'll gain practical experience using your new tools to help maintain a first-class website. . Comprl~hensive Support System We provide around-the-clock support with service updates, monthly e-newsletters, e-mail and telephone support, You'll never get stuck in an endless phone tree, You'll talk to real people right away, Customer Support You'll be refreshed by our outstanding reputation for caring customer support, Our talented staff go above and beyond to ensure your community's website runs as smoothly as possible, Automatic Software and Module Updates We continually make improvements with no headaches to update software or extra cost for upgraded modules, Around-the-Clock Technical Support We promptly answer phone calls and e-mails from 7 a.m, to 7 p.m. CST, After hours, we typically respond to emergency service calls within one hour. In addition, you can always find quick answers to most problems on our comprehensive support website. Proactive Solutions to Problems Through regular reviews of site logs, errormessages,servers,router activity and the Internet, we often identify and correct most issues before they affect your website. 1-888-228-2233 5 ntent Management The flexible CivicPlus Content Management System (CMS) is the most powerful website management tool on the market for cities and counties. Our CMS makes it easy to update your website quickly and maintain a professional look, even with multiple users making changes, . Choose From Many Editing Options Use the custom Page Wizard or online editor to create and update content. Or, upload your HTML file, . Effortlessly Maintain Site Consistency Use established site styles and easy-to-update templates to maintain a professional look. . Retain Administrative Workflow control Streamline your content approval process by setting author and publisher rights for all CMS users. . Automatically Update Content Keep your site fresh with automatic publishing and expiration, ~ 2 , ~ .l1 c o E , : . Upload Photos and Documents Quickly browse to and upload files to your website. 6 www.civicplus.com c;;;.-.;;;;'j ~i!;:c~r~-~lZ~-~:~ -- -- ~"'::..:- Ni)ifi.i't-:'-ji!~}N~i;~~:~'~ ,"'~"'':"'''''.' .",0,<-.."..".-.... ~:t~;;;~ii;~*~~~2i{ -tN~~('7."""-- ~ ii,:~.:a-~~~$<+~--Il..I.~"'~- ',' .' ,,-<;, l'oo"'t;-........____ot-..-; ...---"'~._.~_...~ \'~-~''''''--'''''''~-''- i ~. ,f(' ~" "ClvicPIU$ has made my IifE~ great. I went from being the only website administrator spending six hours 0 day updating, fixing and deleting pages to having a liaison from each department update their own pages." , " \. \ ~.. Aaron Shepard Network Technicion Marana, Arizona ! --'.--' .~,-",;,-,""" - ..,.....,- -".~:A;,,j..,,'j';:'~~'.. :'Zi~~ '-',--"-'"; -"~:;'::~,,"~,. J ~ "-'.- .,.-,...,...,-,......,_..",..---'.'>,-.,._,.,-.'-_., - - c,' '"_<_' :,'-(,-"c.-",:.,,-.:,','_' :;..,:,'---" .: .. . . .......- - .'_ ''''_0'- :,_,",-.-.-_.. '_._'. _ . . .....- .. . -. "'"'...-';;;-.. ...~.;;..~,.., .,.....'.'.'.....)ron.t..EndEdit."...,.,...."."..."........,"....,. . :::"'~'_. . ,.'" ...-.....,-:. ..k'1};{-- "-'.. - ," ,': - '.1;>'''';'';'' ---. . Navigate directly to the section ~l"':' . you want to edit and clickan : ;.:...... . area to m()difyonthe back .......... :::::"'_ en<:i(CMS). i -........-..... ....",,"--........::: . Easily switch between public ~.-:_,,_"- -- - ..ffl\ andCMSview5. -~--.----- --..m.Easy-to-Use Modules..,........,....... :r _ ~~-::T;=( ;::::- ...~ .~;:.:.;: . Create new events, upload documents, develop online forms and more with ease. Adjust module administration for more control over content. 1-888-228-2233 7 1; . E c ; ~ '" ;, ; u ~ ; ~ c c E , : Citizen Services Your citizens have questions. You have answers, Direct visitors to the information they're seeking with our citizen services tools. CivicPlus will help you identify your community's unique needs and select the appropriate modules and services to help satisfy them, From dynamic calendars and news areas to searchable lists of Frequently Asked Questions, we'll make sure your citizens can quickly find what they're looking for. As a result, you'll receive fewer phone inquiries, freeing up staff time to focus on other important projects. In addition to the tools at the right, we offer: 360 Degree Tour . Photo Slideshow Facilities Listing . Real Estate Locator and Reservations . Service Directory Healthy City . Site Search Opinion Poll . And more! Photo Gallery 8 www.civicplus.com -- - __ r---~-~ --....-. _It... ""_~ .....- ....'~,_..-" ~ - ~_... ----'" .....--- =;'..:'"'....:'''- ...-........ .;;.~. j8 . Display_department..sp~citic _ - calegories on individual department pages, - .........----........ ,;;::,:;'m" _ -- ~_.,,~- '..... ---....- ==..- ---..",-.- ,:...... _..~-~ '- .----.... - -' Allow citizens to search for exactly what they need, Expand and contract answers within each category to view information without loading a new page. '-~ . ~ :!:...~ "-......... - "i ~,~~ : --- ,~ ,---......-.....:. .- - -~_.....__....... -~ - ~- 'WE SOT <5 I T E X A S'Nn., r.< D,,,'i;~. Clt(1k8![~I~I~ ~'~~;;f::.ai%"""'" II~"--'----'" 'lifPo.SoI' ~;;;:'~~~~;.,'-:Y.;;:.~~o !;;;;<,,""-.:ioII '.,? " "."'_~ .."""'E:,~...."".-.,.,,,~,,,....,,,,.. 0fI'''''''' ','~.','" , 'II ......................a1"'<k:t<.:>'o....~.,.,.....-l_ I 1 -~ ~ - o..u""'..........t<:::"'_~~..~"'.~~h7M h_O!kI.'Mt~ ; .!IM-....--",.""""'~...t"l_"'UI..~ I X*6 ::::;;O;';~~:~Wl~~ t':'':~ .' ' ~ ,:' -':I;'__.....".~t..~_.aw.,f~""~ Mw"1i1 ': _ <>>t'7J:..1.a.cT1'[1;""! ~"~","",a~ "=' --;;1 ~..........,........;;:; .'f'o~~ ""'""I.",..,:,..ot.!l..I~l",,,,,,,,,,,,,,"j.......I""~"J.kiIIJ<"',,,,,","""'" ;~-l"l"~......'~>i~ '.'"-_::':':~~fijl =~':~~~l:__~ 1~~~~ .'.,' ..-;C:~l'1 ~~=~~~~"'-i'n;t>o~d j-~.,.......~......"~ -"'08 ~::~~II'>"'T~~Iq.y~:t~'-~,;~_ ~=7.=':':~ ~~~li...~,.JH. ""'~"'''-' ~~.......~ . TMon:~~""ITII;1~~;\;nIn,<;W1.0<t1",: ,_............ ~'~~...54flr-...~/>I ~~'q.o'h~..tdthlo~o;:tmr,V~uo;;l<:....... : r~~,-J .~._'.".R <"_ . ",' ',~.M_....~.... , ;- _ II..~~"",.~. ...",..r.....; ~"""""':L "........ ..."'u__ ........, ."r'" , ,,~., "....~...... ,,,,.. ...~~ Quick Links...............................,..,..,......... -..~ .....~'..... - Help visitors quickly locate the links to areas on your site you wish to highlight. - --- """~ -"- -... .........- - :.':_"::"..:.':':."'--- Direct citizens to commonly visited pages and other topics of interest. ..,.. _l.~ _.l>Io_ .-;-- '''''''-''''' ....'~"-,....,.,. .~.. ~'" "-~ .'-'. ~ .,.. ,"." -. ,.'. _.~.. -_._._---~.- ~ . .__b__""'.'_~............_....._,......... iE~fJ~"5i:~J ......-...,--..----.-- --..""" -""""'- ,".-,...... .......... ~I" '''-'''''--- _l..~ c........",..,""',." ...~""' - ~~,....... " "'(_... ~: ~:~ :~: l~~., I J I tN1JIJi "'~" '.lllO.. ..nu....~...... ........,. -- '---'. ---............. ,-, -.- --.-.. ..'f'....._......"'''''.~......-c '-' - ' ...---.. ,.....-! .....Contact Information,.,..,............... II Provide a centralized location for information such as phone, fax, e-mail, street address and searchable directories. . Create simple to complex -qnli~_:;-f()rtns.tq..a<;q_~ire:tr_e '0,. ;c~__;:.,jmg[rpS~ti9DX()Y~n~~:~Jr.qrn-th_e. . ,. :~;,-~ft1i~rls:'glp,ki.ri~U~g~~~ts~,/':. . ......Calendar...................,..,..,..............,....- Post recurring events and set items to automatically display and expire. Display department-specific calendars on individual department pages, Customize view by day, week, month or category. 1-888-228-2233 9 li E ~ 2 ~ ~ . o ~ c c E . " Communication Improve communication with your citizens. Our straightforward communication tools will help you distribute important information to your citizens in a timely manner and with minimum effort. CivicPlus has a range of options to fit your needs, whether you simply want to post the latest news and announcements from your organization online or automatically send new and updated information from your website to citizens' mobile devices and e-mail addresses, You also can allow citizens to subscribe to e-mail distribution lists on any number of topics, Plus, our tools will enhance your efforts for rapid and effective emergency communication. We make it easy to send e-mails and text messages to your citizens, as wen as expediently update your website when emergency situations arise. . . u . o ; ~ c o E . '" In addition to the tools at the right, we offer: Blog . Update Me Bulletin Board . And more! 10 www.civicplus.com "'."-"_"""=W"'o,$__~ "i:-,--::'-~ "-i:,.",,,."'_':"':"_"--::'""'" . i:-:%~_;'~,/?:.n::' (')/.~:':-::'-li~;:};:Lf."_:(?:;!,':-nE}:::fi~c::"f.;;,:;/ ;~:_: ,,': ':.' '-:-'- ,.., -,- ._-..-'------,,---- .',-, .'.,- -..' ...." - . n__ _,_____. '--" .. ~ Notify Me...,..................................,..........:.. ____ ___ c_~) i - ..:;. :~: ;:';.'" ; .:;:. ',. ,:,.' _.,~ ~....,..... : ~ ~ c' :': = Effe(:tiY:e_19-:1Tl9n_o_g-E> ,,-is!f,?r s~pscript!Q~sjo,'qn'lJl1lir:nited number of'e-mail-_distribution Iist$y6U'-can:create~_or'-t()pics from employment opportunities to community events. Instantly alert your community of important organizational news, events and cancellations via e-mail or text messaging. Give site visitors a powerful tool that easily keeps them informed and reduces calis to your customer service desk. J'_........ L~' ,- "J_~JIll!I!!III :::;':,.-::::.=_...,-- ~--~ :=.:,::-~- -:::i:::;::..----................ ~-::.:-=.::.--.-.....:..- ...~~---'..- --...-- ...~-_..._- ;:~-S==..:.. ~~-=~==- _.~------ :.7..r;:.:.:E:~:;- ....~---...-- =.:.='-..._._~~ .~-- :."'..--...... :>-.....,-.. 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T.....~fIi.,.*~~II\II\l)vl!l'l...IIW~r.... : f;I:;~cu, ~.................._.~ :...................................."'............ .d..... ............~.t-."""""'~,,-'~"""',""","_..'~,,"'. : 'I'lott;:t,.,~_~_".,.....II">'....... : __ill< '.i<H'-'&;"': ....""_........_~.._*:".r:-'''-J : I ~" --.'- - -'.. -~._.. .-.. .-..---. .~, ~~_. ._-'"....~- -.-... ...-.----- --"._---~--_.- .__.~..._-_._.~._------ ----~ --._----_.._.~..._. -....--------.---- -~^~ .. . _.. .---- . ,.~..- ..~~--_.~"' -'~'..~.' - .'.. --.- .--..-... ~., . ~---~-~--"._._---~... :::-..::.=.-..::.;::=-.;~.::z::_~~....7.:=.. --...---.-......-- --~,..~..... --_......~".- . ......RSS (Really Simple Syndication)......... Automatically send new and updated information from your website directly to citizens' personal computers or other Web~enabled devices. Allow users to opt in to receive t~xt;soun? or ?thermedid feeds osing a news reader or by&mail. I(.::.~':~:~~~_" ,"" ......News Flash.,..............,........................., .__ ~._~_~_......_.._.,..___ w_.~ ._.~._ ._--~,._-~-- -.--.,.....-........,.. ..__a__.-.........__ - ,~- ..._-,~.. ".- ........-...........-,-..... =.:..:.;::"'~r.:-='.: ____._~ "'_ ~.."t:".::=;i;;;:.-:.:.-:.:..."'.'-_.~............... -'--- =:::.::::::......-.-..... -.... .-,-... ~~..- '''_'';'10''_ ....,..,.,._....,..,.,.."...... \......_..~.... --.....~_.-...-. .......~,...--_........__.._- =:..:;:::::=-.:.::--.:~~-=::::;,:,::;- ..-~--~,..........._-_..--..~----- ~~:;;;:F~~;..;-;7~ .-..........,--.,...""'-- --.; --..--- __.._....._._._v__.......... -..... ---....__...-_,.._._._~ _.........-~-,--...--_.....- ---------.-.......---....--... .-...-.--.-.-----.--..... ==-:...~E..<:,=~a:=.::" Post timely information on any page ofyoufwebsite. . Schedule automdtic displO'y and removal of news'iterns. Display department-specific news flashes on individual department pages, Make archived news available for citizens to search. 1-888-228-2233 11 1! ~ ~ :f ; " , o ; ~ c o E , '" E-Government streamline your daily workload with our unique e-government tools. We'll help you get the job done quickly and easily, turning formerly tedious tasks into highly productive processes, For instance, process citizens' requests more efficiently by allowing them to report concerns online 24/7, You can delegate and track action as the requests are fulfilled, And, with online forms, you can obtain the exact information you need to respond appropriately to questions. Our e-government tools also help you simplify citizens' searches for staff contact information, business listing.:; and community resources. You also can reduce requests for items such as minutes, agendas, forms and applications by posting them online in searchable archives. In addition to tools at the right, we offer: Automatic Archiving . E-Permitting Agenda Maker . And more! E-Commerce 12 www.civicplus.com ..""""""'" a~~~__~ aU<I"""""~ ,,=- 8""""",", e~ e~~_Wo!l'C',"-~~'\IIlIO 6~ 8_ . Documentcenfer...,:.,..,.........,............ ~~, "';'-""- '''~/~- "~ i~:=:"~.... 'w"~--" 1.-.,... ".;l___ ..;;.;l.,....~, ';">.,N" .;..0_ "'..r-......-. "........... .~.-..._. '...._- -', -- - prQvi~~_~h:S'/:q(:;S~,#~'tO.-fO~thS and-sp~c::iqlizeq_,appJi~qtions; Expand_ folders-cmdsubfolders to show contents; Online Forms......'................,..........."......:--_.- . Create interactive forms with just a few steps. Make it easy for citizens to contact city employees with questions and requests. :. ~1<;'=.i'<1~~ DtJr.;:._~~ gif"'t"'~_,~",,,, C~J':i.~~<;:";9'" -- ......-. .. _~._a...~..._..._~___..--..._ ~~~~~{;~~~-~~~;: Easily track results and data. l.,.,:o!!.<'::"-li~i ~ _r.oo';>\Illl ~~,~'Jc.....,> . ""..:-'.... ::~, .,.-.w",... _...."...... ,.,..,........D .~- ......-..~-.........f~...........$atl:n;O:;f'( III IIIII!IiIlllIil! '....RequeStTra,cker................,.....................,.. ... --, . Enable CitIZens to report concerns _~.,.-, ..,.. .._,.,_,'_,_~_....~'"'___~~__ at any time and track their status. :.-:' F:-.:-:.::'--_.:.-::=.-:-=:_~::-=---~-:-: - ! ""'.:.:.'_c_,_,:.._i ~I--' ~. r.-'~ .... , :::;;.,.. ~c..c;., ~ - Reduce phone time, generate work orders and route requests to appropriate departments, F_H =,j""",r<.=l .. ,.. ",.. .....,Resource Directory.......,................ --- ,- "'_..............-<+- ~:...~- --........ ~~ ~~......~-,~---..,~ ~ ..~-- ~--~.. [--=,. .~,,,....~--~-~~ ---~'- ....... S!L.,. fr-- -- .......,_..... "'::..."':'d;::=~,~'--._,.."'.... ..-...-"""'......--............,.............. -"- =.=::'-----....-.~--~_.~- ----..-..-.....,...., -= .......-- .. Easily track staff response time to citizens' requests. ....,..... ~.;,:;....._.~-...~ :" ::.: ::':.""-.M ....." ~~,~ ... tti(>I<a.~,...~o.; _:!'llI!IIS NDWlo6Up,joreJ___.____ FMJ'"I i:::~_.!o.j.ll'olU~:.M:<o'ftt>.......~ '::;~I~~."",,~:, :,r ~1"I....1RIllt>"j_I!f<:t'l'.m.,t:.l~..GWa..1 '_nU'o'MtI..,.... :.j, Cl:J"Cftl<ea~ 'WJ~ . ...., : l>!$"<<r~""'"'"..\>I!_.~~.lI'"/;;l\,l:;';'p.........~.. ,...."''If!<<l..'''''~~. : ~t.n ~~__~, : ~ : ~~~"""'(>,o_ : ..~=<<t_~,...~~~_..._t>t"'" ..................... : ~:1Q:~,lt.>:..."'I..\'l<tJl;l\I...I~i'l."'..J .................................,..,. j ~.n. c.".,";"-t-...,b."......'" """--_'C~=" ~~, c:om.w.rtitt.o~: .,- J'-'-- __............... r ~-_ r _c Help citizens locate area businesses, selVices and other useful resources with a searchable directory. ,.....Bid Posting,..,..,..,................,.....,........... . Enable visitors' to sort open bids by category, title Or closing date, Set bid opportunities to display a~cj cexpire,pn, sP?dfic'oat?s; . DisplaY- status, closing date and description for each opportunity. Automatically e-mail new bid opportunities to subscribers. .....Online Bill Payment........................ Provide an easy way for citizens to pay bills for selVices such as utilities using your website. Quickly and easily process secure credit card transactions. 1..888..228..2233 13 . c ~ o ~ ~ c o E o " Human Resources Hiring the right individuals for the right jobs is an important part of keeping your organization running effectively. With our human resources tools, you can manage job postings and applications with ease. Reduce inquiries to your human resources professionals by posting job openings online with the flexibility to provide more information to prospective applicants. You also can allow job seekers to complete an online employment application, giving you the ability to effortlessly track and archive submissions. Unlike other online job application systems, CivicPlus doesn't require clients to adapt to a pre-set application format, We customize the format according to your needs so you ccm keep your applications just the way you want, Millions of job opportunities are posted on the Internet each day, By making your organization's employment postings available online and providing online application opportunities, you'll not only increase the number of qualified applicants, but you'll also be amazed at the improvements in the quality of applications you receive, 14 www.civicplus.com ~.......................................... .~tIl~j!~~IAI!:!~'!llI'l~~lIi!.I'.~!T.IIIt. Employment OpportunlUe. ~",..... iCI:>M.k>~. ~. ~~~---~ ~"tl........................... .,..._.."'...-,.."......J..~,._...-"'..._ ~............._....~._ :iiiilwi .~~ ~ J ~ 7:, l:!~~ ..........._n"~......e.ofl.o.......Mlto ~; ~ ~. ~t"~~"'~t).l;'I~l'lM<\t>>tl;lnt~ CJ.~I" CMt.lIRl.~ 'U~JBut I.lMJ~h-O->OL'fflU""ItGUWlIollioI. ~ ~................"......................................"............................. ~w ~jT.~ -~~" _ '~,;1~G;..I}~~ ..-.........<-.pj ~.~ ~'"~IUA;I.....l..-.-,..$l'lt,mC;o;rulw.:.l;m~JII!$!OlO'<ll f;v.I'n~.um'pt<J """""'" ~] aj~:.@liL[jJ.~~'~~~ L..Job ~osting...............................,.............. ~~~ ..__ Sort position openings by : - :_=..~..-__ closing date or job category. ~- -.---..-.~~""""'"..."""'.~ ---,'_.:- ~ .-. ,--- ,...:::~;~,- :,.." Set jobs to display and expire on specific dates. =:~~o.. .._-:~ "~""- ~ Display status, closing date and description for each opening. >~ ';;.;;;0;..__ ":---..- . .'. ------:..:=.::.. =:::-..~,...., ----....- --=-~~ - 'fII~ =- -=~_._~-- - - - ~ ....-- ~ k=-:-- _ ~.- -"'''' 'k '....Online Job Application........,..... ~~~ ====-~~ s-;'"~:~.:';"~~i:~:-.3 ~--~-----~~------ --.- ~.,..-,.,.-..~ ---------~ --- .._----~...." ~. ,.._~--". ~-...--.---.----~~~~ --~..- ~'~.~_._.~~..,. -_.~_.....--. ___.v,__._._.__. =-,,;~,-,,"--'-.~,-:.:---.--;:- ~~-,~- -.....-.-.----- Automatically import entE~red profile details into a printClble PDF ot your jOb application when jOb seekers apply for a specific position. Customize the application format to suit your needs. From Our Clients "Our Human Resources personnel love the CivicPlus system and call it 'phenomenal'. Not only has the number of resumes doubled, at least, but also the quality of applications has dramatically increased." Jessica Ziegler Community Relations Officer Marano, Arizona "The CivicPlus Online Job Application system has brought a better class ot applicants to the City of Donia Beach." Joe Husosky Technical AnalystjWebmaster Donia Beach, Florida "Our county was struggling to reach enough quallfled people to fill positions. Within the first two months of rolling out our (Online Job Application) feature, we had over 200 new and unique applicants, and it has streamlined the application process ...1 don't know if it could have been a bigger success." Howard Haile Information Systems Director Riley County, Kansas "(The Online Job Application) was outstanding - the best one I've ever used. I was absolutely amazed how convenient it was." Charles Henson Landscaping SupeNisor Charleston County (South Carolina) Parks and Recreation Commission 1-888-228-2233 15 'E-:'- ~ ~ ~ '" !lll m OUf Clients "We're excited about our website's potential. There's no limit to our creativity with the tools CiyicPlus has given us." Robert Crain Mayor Blythe, California "The enhanced services, open access to public records and easy-fo-use functions make this new website so valuable." Doug Browning County Manager Frederick County, Maryland "What impressed me most was the enthusiasm CivicPlus brought to our site's makeover. Because they specialize in government websites, they understood and were very responsive to our needs," Bob A very fTDirector Chapel Hili, North Carolina "We have heard so many great things from our residents. CivicPlus not only works for them, but also for us who update the site," Sara 0' Riley MIS Training Specialist Elgin, Illinois 16 www.civicplus.com ->c""-"':,;:,,;}" .;~~ "I know HTML and I've used Dreamweaver in the past, but CivicPlus has a truly superior pro!;Jram for our needs. I've never used such an easy, userRfriendly web design product. This is great," Karen Vickers Public Information Coordinator Kennesaw, Georgia "We were vmy impressed that the people from CivicPlus took the time to listen to our needs and that they found innovative ways to customize the website for Freeport." Patricia Murphy Director of Communications ond Media Relations Freeport, New Yark "Our City Council met last night and I had the minutes on the Web first thing this morning. That's how easy It is, and I'm not a computer person at all. CivicPJusjust has a great product." Kim Lapensee Assistant Manager Madeira. Ohio >>-,\e--;~~\~ "Wlln CNiCP os, ",e no'" na"e an eosy-\O- use 'IeI'{ ell..clNe s"e tnat ",e can control and opdat" ",\Inool navin9 10 naV" ~ lot 0\ ad"anced corWoter ~no""edge, John Latta IT Admin~trator Delta county, Colorodo --- "lhe.e \S 1\0 CompO!I",1\ 10 ",nere ",e ",ere belore, \\'S 1\01 comporlng apples 10 O!O~ges, ii's not even comparing a \run to a \lUll. Valerie McClung community Affairs Manager ChinO Hills, california "II'S eOsy to mo~e odd\lions, deletions and modifIcation' to the site, ,nis 01\0"" US to oe 0' cu"e1\1 as th" doily n"",spaP''' 01 11'1" eleciron"c media," d I Fred son ova City Manager pharr, T e)(Os "over/one 01 CNiCPIUS nos been reallY nelp,ul in mal<ing Ih" s\le de"el?pme~t an enloyoble and pOi1\-llee eltpelle1\ce, Joe BOker City Manager BerrY Hill, rennessee ...__~GIl'" ~_lU'%"1~ \~ Sharon Riche-Dragon projeci Manager Frederick county, Maryland "Inonl<> to Ci"ICPIOS, ",e can ma~e olrno~1 11\.101\\01\eou, c01\lod ",\ih tne comrnunllV and plo"ide people ,,;,th 11\10,,"01101\ IheY 1\eed 10 \f.1\OW," Julie Wittman DepUtY city Clerk MiSSion Hills, Kansas "'(ou con go 10 a lot 0\ des,gn nooses and gel 0 p,ellV pOge, but there oren'l many places ",hele yoU can gel SO much 11\ o1\e package," JerrY vandiver pUbliC Information coordinator Wichita Falls, T e)(as "001 sile plo"ides residents ""\1'1 quick ~1\d easy access to city programs and .e('iIC"s, 2417, And we dld1\~ ho"e \0 spe1\d 0 d " \OlIU1\e to 0 so, pauline Colvin City secretary Laguna Niguel, colffornla "our ",ebs\ie alia"" US to mo,e ellec~,e\Y seNe o1\d commu1\lcOle ",ith c>tllens, DOn Droste City Clerk paolO, KanSaS \ .888_228-2233 17 FU\\ Feo1ures lis1ing* Administrative services 404 Error Capture and Reports Administrative Log and Report Extranet Intranet LDAP connectivity Password Recovery pDl' Converter Site Within a Site Site Search Log Spam Blocker SSL Subsite Unlimited Depth of Site Website StatisticS consulting Design Critique Functionality Analysis Recommendations for SuccesS Strategic Website Planning Usability Testing 18 \j'/WW.civiCpIUS,CO\'1l content Management Action Item Center Automatic Nt-Tags Bad Links Identiftcation Banner Administration Centralized File Storage Expiring Pages Notiftca.tion Expil'ing Pages Report Form.s Development Tool Front-End Edit Graphic Links Administration Group Administration History Log H'[ML Upload Inheritance Adroinistration Layout Administration Links Creation Movable Menu Items page Content Queuing Page Redirects Page Versioning Page Wizards Publish Items in Multiple places Rotating Banners Rotating Content Secure A<iministration Site Styles Spell Check Upload Multiple Files or a Folder User AdministratiOn WebTrends Login Workflow for Content RevieW wYsIWYG Online Bditor Citizen services 360 Degree Tour Business Directory Calendar Contact Us Facilities Listing and Reservations FAQs Healthy City How Do l? Link Directory Opinion Poll Photo Gallery *We continuously add new features. Visit www.civicplus.com for the most current listing. Photo Slideshow Permit Center Quick Links Real Estate Locator Resource Directory Service Directory Site Search Top Pages Where Do I? E-Government Agenda Maker Archive Center Automatic Archiving Bid Posting DOCUlment Center E-Cornmerce E- Permitting Online Forms RequestTracker Staff Directory 24/7 Support Bilingual Support Comprehensive Support Website Content Layout Support Content Writing Support E-mail Support Phone Support Communic:ation Blog Community Bulletin Board Emergency Notification System News Flash Notify Me RSS Update Me Learn More Human Re'sources Job Posting Online Job Application Online Profile . . - -.' ~ :~p~flel"\c~..:t~~.P?W~r/9,f{SjVifPlus - '8VnQg_;-9lW~{3?~~in~t:J::orJ~ultc::ltjOn~ .;<P\'~__k9q,^,l~dg~q~.I~_r~pr~s~nf9.tiY~S ~yv!lt_I!~~~:.t():y6lJr n~:~9~;arl~hj:iSf\JS~ which tools will heip you address fhem most effecfively. . - - . Design Custom Website Design Dynamic Elements Design Portal Development Site structure Accessibility Guidelines Dynamic Breadcrumbs Dynamic Sitemap E-mail This Page Print This Page :P:i,s.(:9yer:jhe.c:ivic~!us~pq~.ahtdge; JP/sc:Ii~_9_lJl13 xourn?+o,t>Ugotion _c. :*,ybsjt13qpnSlJlt(Jt!~I1<cgH :lJ~" foil-free af 1-888-228-2233 orvisi! -'-VYVo/W.qivic:PlljS;conilre-ques.tinfO; 1-888-228-2233 19 "' + t '+ WMC :L Website Management Conference + JOIN US IN LAS VEGAS! MARCH 2009 .... f SIMPLIFY YOUR JOB Tailored specifically to the needs of city and county website managers and staff, this conference allows you to: Network with other website managers Discuss key website issues you face every day Review new technology developments Learn more about website standards www.websitemanagementconterence.com {,CiyjcPlu~ +- , sponsored by CivicPlus and ePoweredSchools TOOLS AND TECHNIQUES YOU CAN USE The conference keynote fecture, educational sessions and hands-on workshops provide you with an unparalleled opportunity to acquire new tools and techniques to address the challenges you face with yovrwebsite today. We'll provide the tips and tactics yov need to maximize your website's functionality, simplify maintenance and create user-centered content and eye-catching graphics. 31 7 Houston Street, Suite E Monhotton, KS 99502 1'888,228'2233 · info@civicplus.com . www.civicplus.com Award-Winning Expertise in Government Communication OUf commitment to providing the highest quality consultation, design and functionality has garnered some of the most prestigious awards in the industry- 'CAPIO 2007 Award of Excellence. Chino Hills, CA 'CAPIO 2007 Award of Merit: Richmond, CA 'TSPRA 2006 Gold Star Award: Texas City, TX ISO .3CMA 2007 Savvy Award: Chino Hills, CA '1st Place 2007 Digital County Survey Award: Frederick County, MD 'Gold Award winners In World Wide Web Awards May 2007 for Heath, TX 'WMA Government Standard of Excellence Award 2007: Hallandale Beach, FL 'WMA Government Standard of Excellence Award 2007: Chino Hills, CA 'WMA Outstanding Website Award 2007: Richmonci, CA 'WMA Outstanding Website Award 2007: Rio Rancho, NM . ~CivicPlus .'~"""'-"""'-~"- :'; H :~:t" ~t)Ol.lt @ivicPll.ls . CivicPlus has developed over 400 websites over the past 12 years . Experts in government websites and communication online ~<;:ivi!:.~!!:!.~ ", ': it,) XtNlt:.iat ~OU an xpec.. . . Exceptional Value - Over 2 million dollars have been invested in the development of the CivicPlus service - Software development is ongoing - which means you receive over $250,000 in upgrades and enhancements each year at no additional cost. liThe CivicPlu5 product is user-friendly for those not IT oriented and the constant roll-out of new features has exceeded our expectations!" Lisa Kinsley-White, Charleston County PRe . ~9~!:.~!!:!.~ " ,w. ,.1 . Xl'IZmat ~()ll an xpec... . On-Going Support and Consultation - CivicPlus Clients receive ongoing maintenance, support, and hosting services Around-the-Clock Technical Support - Automatic CivicPlus Software and Module Updates - Monthiy e-Newsletters - Annual Web Usability Conference - Annual Site Review "Civic Plus was spectacular. There was never a stupid question. They were always available and very responsive. 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Pllt...,"""'..~""""..'"",'"E->-""'.-olI;:JmOl>oel~~'''',....P''''~ --."""""'''''''........ """""'_.......~,~y""'~.~ ~-,-, ._'. CPD~UtIC:fMEN1S....r,;......'~i ==:=---'- "-;":'*~ ~~'* ,~ _ _ '" J (;l'Of.o,Q$ :-~, -. "'""", - -.- -- =-':::::- :;-- Cfie'(ENN!;POUCEDEPAAl);lENI ~-" ~ ~ ~ !~;';;:;:, i--~~~ ~".,. "~~j;.:-':'- \' " . .,::" .)" ~OE!U~' ~u.m 8rojects Job Posting - Organizes posting of jobs with the city - Automatically notifies subscribed citizens of new postings " EmploymentOpporl~nlllei I "CivicPlus has given us a professional "." and polished look. Without advertising the first online jobs posting, we received ~q;~~~~~~,'~';;;;;:,~" :::-" ~:;:,' ~".. __,,__ :_L. ___,,__,,___ ~,_......_ nIL .....",,'" J"'U af"tI"...allu",,,,. I~UII'V'YVt;; plan to decrease our print job advertising budget." .'. M'.~=.",!~:'~vo.~ Valerie McClung Chino Hifls. 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L--' ---- ---- 1____, [~~F-""---- ~.~- ~ ___'n__ - ~- -- --.- DO_ _____'_ 0.. ___,___ -- -- - .--- -. ~- -- ~-- --- ----.- ~.. ~~'-"-'- -- ---~.- n. ~_ ,_ _;'._ -- ------- ~~~ ~~ ~ ~~~ ~ \. 1..( ~, City of ?WheatR.;L.dge ITEM NO: IlJ), REQUEST FOR CITY COUNCIL ACTION ~$'~ -I';'~.""'.'.'.;"'.""'):='~-" , v. '~. .,....'."..._ .,' '-'-;.';"\.'. ,"-"'~,--,':':".'i nu un ~"\j', ,.....'.. .... ,III; ~f""<,T .c. 'ii/'~~~~.'~1<fO~ "'%ID : ~ ~;';7P';} ~~'1'l', -=~1'5f:,'-";, COUNCIL MEETING DATE: June 9, 2008 TITLE: RESOLUTION 28-2008 AND 29-2008 - RESOLUTIONS AMENDING THE CITY COUNCIL'S MOTION CONCERNING EXPENDITURE OF THE CITY'S 2007 AND 2008 JURISDICTIONAL FEDERAL COMMMUNITY DEVELOPMENT BLOCK GRANT FUND ALLOCATION AND AMENDING THE 2008 FISCAL YEAR CAPITAL INVESTMENT PROGRAM BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $50,000 FOR THE PURPOSES OF CONTRIBUTING TO THE SENIOR RESOURCE CENTER FACILITY CONSTRUCTION FUND o PUBLIC HEARING o BIDS/MOTIONS IZl RESOLUTIONS o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2ND READING rJD. J1: YES COnlmunity uevelfeht Dtrettor IZl NO ~~q> City Managtf Q EXECUTIVE SUMMARY: The City receives a jurisdictional allocation of federal CDBG funds through Jefferson County. The City is allowed to determine how these funds will be spent as long as projects are eligible and meet the goals and objectives of the CDBG program. At the January 14,2008 City Council public hearing, Council made a motion to allocate the City's CDBG 'foods as follows: $50,000 to the Jefferson County Housing Authority Single Family Rehabilitation loan program, $50,000 to the Senior Resource Center (SRC) to go towards construction of their new facility, and the remainder of the funds to be unallocated but "earmarked" for WRZ020 initiatives such as redevelopment efforts at 44th Ave. and Wadsworth Blvd. Working with the Jefferson County Community Development staff and the SRC, City staff has been unable to identify a project for use of the $50,000 at the SRC that, in accordance with CDBG regulations, does not engage the Davis Bacon wage requirements for the entire new SRC facility. Therefore, staff is recommending that the City give the SRC $50,000 from the City's Capital Investment Fund and to use the $50,000 CDBG dollars originally allocated to the SRC on a city capital investment project that was budgeted for in 2008. In order to make this change in allocation, Jefferson County needs a resolution stating that the funds are to be spent differently than was originally determined at the January 14, 2008 City Council meeting. COMMISSIONIBOARD RECOMMENDATION: No Board or Commission action is required regarding allocation of the City's CDBG funds. STATEMENT OF THE ISSUES: The U.S. Department of Labor requires that prevailing wages (Davis Bacon), be paid for all federally funded or assisted construction projects using CDBG funds. This requirement would apply to the $50,000 originally allocated to go towards construction of the new SRC facility. City staff worked with Jefferson County staff and the SRC staff to identify a project for use of the funds at the SRC. Due to the currently strict interpretation of Davis Bacon requirements for projects using CDBG funds, we were unable to identify a project at the SRC that would not require Davis Bacon wages be applied to the entire new SRC facility. For a new construction project such as the SRC's, Davis Bacon requirements can add approximately 30% to the overall cost of a project. As a way to still provide funding for construction of the new SRC facility but not have to fall under the Davis Bacon requirements of CDBG funds, staff is recommending that the City give the SRC $50,000 from the City Capital Investment Fund to go towards construction of their new facility and to put the $50,000 originally allocated for the SRC towards a City capital investment project that was budgeted for in 2008. After evaluating several potential projects for use of the CDBG funds, replacement or the H\T AC system at the Wheat Ridge Senior Center was recommended. This project is on the 2008 capital investment project list. The Parks Department who will oversee completion of the project agreed to use the $50,000 in CDBG funds towards the total project cost of $140,000. ALTERNATIVES CONSIDERED: Several options for expending the $50,000 were discussed with Jefferson County. The HV AC system replacement at the Wheat Ridge Senior Center was determined to be the most viable option for expending the funds. .FINANCIAL IMPACT: No negative financial impact is anticipated. RECOMMENDED MOTION: "I move to approve Resolution 28-2008. a resolution allocating the City's CDBG jurisdictional allocation as follows: _ $50,000 to the Jefferson County Housing Authority Single Family Rehabilitation loan program - $50,000 to replace the HV AC system at the Wheat Ridge Senior Center _ The balance of app,vAimately $533,000 will remain unallocated but is "earmarked" to go toward WR2020 initiatives such as redevelopment efforts at 44th Ave. and Wadsworth Blvd." "I further move to approve Resolution 29-2009, a resolution amending the 2008 Capital Investment Program Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $50,000 for the purposes of contributing to the Senior Resource Center's facility construction fund." or, "I move to table indefinitely Resolution 28-2008 for the following reason(s) " and, "I move to table indefinitely Resolution 29-2008 for the following reason(s) " Report Prepared by: Kenneth Johnstone, Director of Community Development Report Verified by: Patrick Goff, Deputy City Manager ATTACHMENTS: 1. Resolution No. 28-2008 2. Resolution No. 29-2009 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 28-2008 TITLE: A RESOLUTION AMENDING THE CITY COUNCIL'S MOTION CONCERNING EXPENDITURE OF THE CITY'S 2007 AND 2008 JURISDICTIONAL FEDERAL COMMMUNlTY DEVELOPMENT BLOCK GRANT FUND ALLOCATION WHEREAS, the City currently receives annual allocations of Federal funding from the Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program, and WHEREAS, HUD has established certain parameters within which local jurisdictions are allowed to expend such funds, which generally relate to three areas: I) provision of low and moderate income housing, 2) elimination of slum and blight, and 3) emergency needs, and WHEREAS, the City is permitted to establish additional local priorities for the use of CDBG funds, so long as they remain within the general areas identified by HUD for this program, and WHEREAS, the City is permitted to determine how the City's jurisdictional allocations will be expended as long as the projects are eligible and meet the goals and objectives ofthe CDBG program. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section I. The City's 2007 and 2008 jurisdictional allocation of CDBG funds shall be expended in the following manner: $50,000 to the Jefferson County Housing Authority Single Family Rehabilitation loan program $50,000 towards replacement of the HV AC at the Wheat Ridge Senior Center The balance of approximately $533,000 will remain unallocated but is tentatively "earmarked" to go toward WR2020 initiatives such as redevelopment efforts at 44th Ave. and Wadsworth Blvd. ATTACHMENT 1 DONE AND RESOLVED TillS day of ATTEST Jerry DiTullio, Mayor Michael Snow, City Clerk ,2008. CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 29 Series of 2008 TITLE: A RESOLUTION AMENDING THE 2008 FISCAL YEAR CAPITAL INVESTMENT PROGRAM BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $50,000 FOR THE PURPOSES OF CONTRIBUTING TO THE SENIOR RESOURCE CENTER FACILITY CONSTRUCTION FUND WHEREAS, the City currently receives annual allocations of Federal funding from the Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program; and WHEREAS, City Council originally allocated $50,000 of CDBG funds to the Senior Resource Center (SRC) towards the construction of a new facility; and WHEREAS, the SRC has been unable to identify a project for use of the $50,000, in accordance with CDBG regulations, without invoking Davis Bacon wage requirements for the entire new SRC facility; and WHEREAS, Council has reallocated the $50,000 to the Senior HV AC project and is desirous of contributing $50,000 to the SRC facility construction fund; and WHEREAS, funds were not appropriated in the 2008 Budget for a contribution to the SRC facility construction fund and the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution; NOW THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1, The City of Wheat Ridge fiscal year 2008 Capital Investment Program Fund Budget be amended accordingly, specifically transferring $50,000.00 from Capital Investment Program undesignated reserves to account 30.610.700.726. DONE AND RESOLVED this day of ,2008. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk ATTACHMENT 2 2 ~~j.. ~ ~ City of ?WheatRL.-dge ITEM NO: ~I REQUEST FOR CITY COUNCIL ACTION ~$~ n~~ COUNCIL MEETING DATE: June 9, 2008 TITLE: RESOLUTION 30-2008 - A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $4,000 FOR THE PURPOSES OF ASSISTING THE SENIORS' RESOURCE CENTER D PUBLIC HEARING D BIDS/MOTIONS ~ RESOLUTIONS D ORDINANCES FOR I ST READING (mmlddlyyyy) D ORDINANCES FOR 2ND READING (mmlddlyyyy) Quasi-judicial: DYES ~~~~ City Clerk'. ~ ~ NO ~,-g City Mana~ U J<;XECUTIVE SUMMARY: The Seniors' Resource Center provides assistance to senior citizens in Wheat Ridge through several programs, including a transportation program. An additional $4,000 from the City of Wheat Ridge is requested by the Seniors' Resource Center. COMMISSIONIBOARD RECOMMENDATION: None STATEMENT OF THE ISSUES: Council reviewed a survey presented to five senior resident housing complexes which established a strong interest from the City's senior residents for a transportation service. The City contributed $16,000 to the Seniors' Resource Center for a pilot program for a senior circulator bus. An additional $4,000 is requested by the Seniors' Resource Center for general operating expenses. ALTERNATIVES CONSIDERED: None FINANCIAL IMPACT: There are adequate funds in the General Fund unreserved fund balance to meet this request. RECOMMENDED MOTION: "1 move to approve Resolution 20-2008 amending the Fiscal Year 2008 General Fund Budget to reflect the approval of a Supplemental Budget appropriation in the amount of $4,000 for the purposes of assisting the Seniors' Resource Center." or, "1 move to table indefinitely Resolution 30-2008 for the following reason(s): " Report prepared by: Janice Smothers, Assistant to the Mayor ATTACHMENTS: 1. Resolution 30-2008 CITY OF WHEAT RIDGE, COLORADO RESOLUTION 30 Series of 2008 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2008 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $4,000 FOR HiE PURPOSES OF ASSISTING THE SENIORS' RESOURCE CENTER WHEREAS, the Seniors' Resource Center provides assistance to senior citizens in Wheat Ridge through several programs, including a transportation program; and WHEREAS, the Seniors' Resource Center has requested an additional $4,000 for general operating expenses; and WHEREAS, City Council is desirous of contributing an additional $4,000 to provide general transportation services to Wheat Ridge senior residents. NOW THEREFORE BE IT RESOLVED by the City Conncil of the City of Wheat Ridge, Colorado, as follows: A. The City of Wheat Ridge fiscal year 2008 General Fund Budget be amended accordingly, specifically transferring a total of $4,000 from General Fund unreserved fund balance into account #01-102-700-780. DONE AND RESOLVED THIS day of June 2008. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk ,A I I ACHMENT 1 , " -' < ~ City of ?WheatRL-dge ITEM NO: {l, REQUEST FOR CITY COUNCIL ACTION &'&~ gY~~~K~ I III WI ~~ COUNCIL MEETING DATE: June 9, 2008 TITLE: COUNCIL BILL 02-2008 - AN ORDINANCE AMENDING CODE OF LAWS SECTION 26-711, CONCERNING BILLBOARDS IN HiE B-2 BILLBOARD DISTRICT AND REPEALING SECTION 26-711.B (Public hearing continued from 2/25/2008 with new public notice published for the continuation of the public hearing on 4/14/2008. Public hearing continued on 4/14/2008 unti16/9/2008.) ~ PUBLIC HEARING D BIDSIMOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (01/28/2008) ~ ORDINANCES FOR 2ND READING (06/09/2008) Quasi-judicial: DYES ~ NO Q.l, t/! r-... irector of Comm . y DevelopmeTtt City~rO EXECUTIVE SUMMARY:. The current section of the Zoning Code that regulates billboards is not specific in regards to implementation and permitting processes. The lack of specificity has resulted in a need to develop administrative procedures to deal with instances of billboard vacancies and the procedures for filling those vacancies. The administrative procedures used in the past have been called into legal question in some instances. Upon City Council's direction, the Community Development Department has drafted more specific and defined procedures and regulations, with the intent of alleviating some of the procedural uncertainties. The Zoning Code currently allows a maximum of 16 billboards in the B-2 billboard district. City Staff held a public stakeholders meeting in December to gain input, and has conducted working sessions with industry professionals. The proposed ordinance would increase the number of allowed billboards within the B-2 district from 16 to 18. The ordinance also creates an equitable system to determine who is entitled to erect a billboard in the event of a vacancy. COMMISSION/BOARD RECOMMENDATION: The Planning Commission reviewed the ordinance on January 17, 2008 and recommended approval with the following staff recommended conditions: 1. Add B.l.e which states: "Failure to notify the Department of intent to temporarily remove a billboard structure". 2. Remove all references to the 1 O-day window and replace with 'application period'. 3. Change the 30-120 day lottery window to a 60-90 day lottery window. 4. Add the following language to F: "With respect to any single location within the B-2 billboard district, only one application will be entered into the drawing. In the event multiple applications for a single location are submitted, none will be entered into the drawing unless all but one are withdrawn." Additionally, Planning Commission recommended the following conditions of approval: 1. Increase the maximum allowed height of billboards from 32 feet to 45 feet. 2. Decrease the billboard spacing requirement from 600 feet to 500 feet. The first four recommendations were included in the 1 st reading ordinance as passed by City Council and published. The fifth and sixth recommendations are not included in the ordinance as currently drafted, and should be discussion items at the City Council public hearing. There were a few attendees at the Planning Commission meeting who spoke in reference to the proposed ordinance. While some offered suggestions to the language or development standards proposed, all offered support ofthe ordinance. STATEMENT OF THE ISSUES: The first several paragraphs in this section of the report are repeated from the previous Council Action Form that was part of the February 24th public hearing. This section concludes with a staff summary and response to some of the issues that were raised at the previous public hearing and in subsequent correspondence from the billboard industry representatives. Throughout the billboard permitting and billboard ordinance code rewrite processes, there has perhaps been one primary underlying policy question under discussion: Who 'owns' the permit or entitlement? In staffs research, surrounding communities handle permit ownership differently; some attach the ownership to the property owner, others to the permit holder. This issue is somewhat unique in respect to billboards, as the City has chosen to establish a maximum number of allowed billboards, making the ability to erect a billboard a valuable entitlement. The proposed ordinance was crafted with the assumption that the permit would belong to the property owner as is typical for most land use entitlements. When the property owner chooses to relinquish the billboard permit, thereby relinquishing the right to have a billboard, the permit and billboard right would expire. The billboard company who may own the actual billboard structure is able to secure any additional "ownership rights" through the leasehold contractual relationship they have with the property owner. As is typically the case in property issues, the City is not party to nor necessarily aware of the details ofthose private contractual relationships. As drafted, the advertising company who erects the billboard would not be able to transfer the billboard right to another willing property owner. The intent was that the lottery system would create a fair and equitable environment for all property owners in the B-2 district to have a chance at securing a billboard permit as vacancies become available. During the first reading of the ordinance, City Council adopted certain language amendments, including a section "K", which read: Assignment of billboard permit. A current and valid billboard permit shall be freely assignable to a successor, as owner of the property where the billboard is located or of the leasehold of the billboard, subject to filing such application as the Community Development Director may require and paying applicable fees. The assignment shall be accomplished by filing and shall not require approval. Other first reading language amendments related to additional notification requirements to billboard advertising companies that are party to a permit. Community Development staff reviewed the 1 st reading ordinance with the City Attorney's office and we also received comments from some sign industry representatives who have been involved in the code rewrite process. Based on those discussions and clarification on the policy intent with Councilmember Berry, Staffhas proposed 2nd reading amendments that relate primarily to changes to Section K. Staff is proposing that Section K be removed and replaced with a new Section K that establishes requirements that all existing billboards be "registered". This will allow staff the ability to more easily notify property owners and billboard structure owners in the event of vacancies, abandonments, etc. Staff is also proposing that the definition of "property" be clarified and that two references to "location" be changed to "property" as defined in the ordinance. Staffs proposed 2nd reading amendments are included in a second version of the proposed ordinance, attached to this Council Action Form, with the proposed changes highlighted. In regards to the transferability of billboard property rights, staff believes that as a matter of general land use law in the City a valid billboard permit or registration is transferable from the existing property owner to a future property owner. It is Staffs belief that property rights, such as valid billboard permits, are automatically transferred upon sale of property and do not need to be assigned to a successor or future property owner. It should also be noted that the primary reason for including the "temporary removal" provisions in the proposed ordinance is to allow a property owner the ability to negotiate a new lease with a new billboard company if they so choose without losing their existing billboard entitlement. So long as the new billboard structure could be installed in compliance with the current zoning and building code requirements and any previously issued billboard permits, that change would be allowable without the City's approval of a new billboard permit through the lottery ...............""ss nn~l~~........ ....o...........~+s .W......,l....:1 l...:> ..."'''n~...'''r1 p~u"''''' . JJUJ.lUiHc, p"-'lHllL UlU....... u,", L""'i......u.vU.. To the extent that staff has not captured City Council's intent in addressing the ownership of the billboard property rights, staff would request further discussion and direction at the public hearing. Anril14 Staffuodates follows: Heillht. Some members of the industry have requested an increase in the maximum billboard height from 32 to 45 feet. Staff believes that as the height of a billboard increases, the impact on adjacent property owners also increases. We believe it is appropriate to limit billboards to 32 feet and allow future billboard applicants the ability to request variances to that height requirement through the administrative or Board of Adjustment processes. The criteria for reviewing a variance would allow those future applicants to make the types of arguments for a height increase that are being argued in some of the correspondence from the billboard industry. Senaratiol1. The Planning Commission recommended and staff concurs that making the spacing or separation requirement consistent with CDOT requirements is logical, and requires a decrease in the minimum spacing from 600 to 500 feet. This recommendation is reflected in the additional staff conditions included at the conclusion of this report. Setbacks. Staff understands that the setback requirement proposed may make it difficult for some property owners to identify a permissible location for a billboard on their property. We also believe that the height of a billboard bears a direct relationship on the amount of impact the billboard structure has on adjacent properties and we support the existing setback recommendations. However, we do acknowledge that the intent of the temporary removal section of the proposed ordinance is to allow a replacement in like kind and location. To that end, we would recommend that an existing billboard that is non-conforming as to setbacks could be re-installed in the same location, subject to all of other requirements of this ordinance and applicable building codes and provided the level of non-conformity is not increased. This recommendation is reflected in the additional staff conditions included at the conclusion ofthis report. Lillhting. There have been several issues that have come up in relation to different types of lighting technology that might be used to allow for the latest in technology, while preserving the City's desire to limit light spill and light pollution. Three specific technologies and/or installation approaches are worthy of additional discussion. o Downcast vs. Uncast Lillhtinll. The Planning Commission recommended requiring that only downcast lighting be used to illuminate Billboards, which is reflected in the versions of the ordinance before City Council. The intent of that requirement was to address the concern with overly illuminating the night skies. While the intent is appreciated, the sign industry would like the ability to use exterior up-lighting, which they believe can be installed in a less visually obtrusive manner than the down lighting, which must extend several feet out from the billboard structure in order to provide adequate illumination to the billboard. Staff can appreciate this concern and could support allowing up-lighting as an acceptable method of illumination in the ordinance, provided that the up-lighting be fully contained by the sign face and not spill off the edges of the sign face. If Council agrees that up-lighting would be appropriate, staff has provided an additional condition at the conclusion of this report, which could be included in your motion. o Internal Illumination or "Backlillbtinll". At the February 25 public hearing a comment was made that internal illumination or backlighting of signs should also be allowed. This type of technology, while not typical for existing billboards in Wheat Ridge would be similar to the type of lighting used on most ground mounted monument signs that are typical along commercial corridors. While not currently a common approach to illuminating billboards in Wheat Ridge, staff does not believe it to be inappropriate, provided the level of illumination would not be excessive to the point of becoming a lighting nuisance. Staff has included a condition at the end of this report, which could be adopted in City Council's motion of Council desires to allow this type of illumination. o LED Lillhtinll. In previous discussions and correspondence, in particular testimony from Lamar Advertising, an interest in using digital light emitting diode (LED) technology has been expressed. The interest to use this lighting technology has been expressed primarily as a technical means of achieving changeable advertising copy through the technology referred to as Commercial Electronically Variable Message Signs (CEVMS), which are specifically prohibited in current drafts of the ordinance. While staff does not support the variable message signs at this time (see comments in next section), we do not object to the lighting technology itself, which can result in high quality images with illumination levels that adjust to variable ambient lighting conditions. If Council wishes to allow the LED digital lighting technology, staff has included at the end of this report a recommended condition that could be added to a City Council motion, which would allow digital LED lighting. Chanlleable Copv. The City allows changeable copy on non billboard signs in the community, provided the copy does not change more frequently than every 15 seconds. However, changeable copy on billboards, which are oriented toward a highway driver operating at significantly higher speeds, raises the potential for additional traffic safety concerns. At the previous public hearing some members of the billboard industry requested that this issue be reconsidered. City staff has reviewed two traffic analyses provided by the sign industry and we have also obtained a Maryland State Highway Commission Traffic Study that reviews and is critical of the findings of the studies that have been commission by the sign industry. Based on the information available, staff does not believe the potential for traffic safety concerns has been sufficiently alleviated for us to be able to support changeable copy on billboard signs. As a side note, we are aware that the Federal Highway Administration is considering commissioning a study on this issue, the results of which might establish a federal standard. Correspondence from Daniel M. Schere~. The basic issue Mr. Scherer raises in his letter is the notion that the ordinance is currently structured to give the property owner greater rights of ownership of the billboard entitlement than the billboard structure owner. He is correct. This was discussed in the Council Action Form for the 2/25/08 public hearing and repeated in a previous paragraph of this report. He is also correct in his review of the intent of the temporary removal provisions, which allow a property owner time to negotiate with and have a new billboard company install a new billboard under an existing billboard entitlement. His requested solution would allow a billboard structure owner the right to notify the City of an intent to abandon an existing billboard, thereby taking the billboard right away from the property owner and triggering a Billboard Vacancy and a subsequent open permit application process. Staff believes it is important to point out that this could then have an equal effect of taking the majority of a property owner's rights away, as a billboard structure owner would have significantly less incentive to negotiate in good faith with an existing billboard property o\vner if they had the leverage to declare the site aban.doned a..lld create a vacancy that they could apply to fill on another property. Staff does not disagree with the technical approach that Mr. Scherer has proposed to achieve their stated intent, but wanted to call attention to the policy implications of making that change, for City Council to consider. June 9 Staffundates follows: At the April 14 City Council meeting, the public hearing was continued without discussion. In the intervening time, City Council also gave staff direction to develop a request for proposals (RFP) for consulting services to conduct a Billboard Impact Fee Study, in an amount not to exceed $10,000. That RFP is currently out for bid and the responses to that solicitation will be presented to City Council at the June l6th Study Session. Consideration of conducting such a study would be done in anticipation of considering a Billboard Impact Fee Ordinance. Such an ordinance has not yet been drafted, pending the recommendations that would come from the study. Since publishing for the initial February 25 public hearing, the following correspondences have been submitted regarding the ordinance: 1. A 5/20/08 correspondence from Mr. Robert J. Vermillion, a property owner in the B-2 zoning district. 2. An 4/28/09 correspondence from Mr. Mark W. Giordano, with United Advertising. 3. An undated letter received 4/2/08 from Mr. Daniel M. Scherer with CBS Outdoor. 4. A 2/27/08 correspondence from Chip Roehrig with Lamar Advertising. 5. A 2/20/08 correspondence from Richard P. Holme, representing CBS, Lamar and Mile High Outdoor. AL TERNA TIVES CONSIDERED: None. FINANCIAL IMPACT: The proposed ordinance lays the groundwork for an administrative fee system for billboards. All new billboards would be subject to an application fee and inspection fee. An annual registration fee could also be established if City Council recommends. Additional legislation has been discussed to establish an impact fee, but that is not part of this current ordinance. RECOMMENDED MOTION: OPTION 'A' If Council desires to approve the Ordinance as published on 1 st reading: "I move to adopt Council Bill No.02-2008. case number ZOA-07-01, an ordinance amending Section 26-7l1 of the Wheat Ridge Code of Laws, on second reading to take effect 15 days after final publication." or OPTION 'B' If Council desires to include staff recommended changes on 2nd reading: "I move to amend Council Bill No. 02-2008, case number ZOA-07-01, an ordinance amending Section 26-711 of the Wheat Ridge Code of Laws, on second reading to take effect l5 days after final publication, with the following second reading amendments: 1. Delete Section K, to be replaced with a new Section K reading as follows: "Registration of Billboards. All billboards which are in existence as of April 1 , 2008 shall be required to register with the Community Development Department. The registration shall be used solely for contact with either the property owner or structure owner. For billboards in existence as of April 1 , 2008, failure to register said billboard by June 30, 2008 will render the billboard abandoned, and the procedures in subsection D shall be followed. The City shall supply the registration form"; 2. Add a definition for "property", reading: "Property. For the purpose ofthis section a lot of record which is identified by a singular and unique Assessor's Parcel Number (APN)"; 3. Change all references in the ordinance to the word "location" to the word "property"; and 4. Add a section B.l.e to the ordinance, reading: "failure to register an existing billboard by June 30, 2008." The following additional recommended second reading amendments are based on the staff recommendations in the updated information provided for this meeting. These would be additional conditions. 5. Increase the maximum allowed height of billboards from 32 to 45 feet. 6. Decrease the billboard spacing requirement from 600 to 500 feet. 7. Section 71 I-A. 12 of the proposed ordinance shall be amended to allow exterior up-lighting of a billboard, provided no light spills off of the sign face. 8. Section 711-A.12 of the proposed ordinance shall be amended to allow interior illumination of signs (backlighting). 9. Section 71l.A.l2 of the proposed ordinance shall be amended to allow digital LED lighting provided it is not used to achieve animation or any type of changeable copy. Copy shall be allowed to change up to once daily. OPTION 'c' If City Council wishes to adopt some or all ofthe conditions listed in Option 'B', but determines a need to review a new version of the ordinance reflecting said conditions: "I move to direct staffto amend Council Bill No. 02-2008. case number ZOA07-01, an ordinance amending Section 26-711 of the Wheat Ridge Code of Laws, to reflect conditions . as written in the Council Action Form and to bring back the ordinance for final action at the City Council meeting." Report prepared by: Ken Johnstone, Community Development Director Report reviewed by: Patrick Goff, Deputy City Manager ATTACHMENTS: l. Council Bill No. 02-2008 (as passed on 1st reading and published) 2. Council Bill No. 02-2008 (with staff recommended 2nd reading amendments as previously presented at the February 25 and April 14 City Council meetings) 3. The 5 correspondence noted in the text of the Council Action Form. I ST READING ORDINANCE - AS PUBLISHED J<:L -A. _no _ ____n______ m...._________.. ________________/...-1 Formatted: Highlight JI "--~::--l Formatted: Superscript, Highlight "1 Formatted: Highlight 1 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 02-2008 Ordinance No. Series of2008 TITLE: AN ORDINANCE AMENDING CODE OF LAWS SECTION 26-711, CONCERNING BILLBOARDS IN THE B-2 BILLBOARD DISTRICT AND REPEALING SECTION 26- 711.B WHEREAS, the City of Wheat Ridge, acting through its City Council, has authority pursuant to Article XX, Section 6 of the Colorado Constitution and, inter alia, C.R.S. 31-23-101 ~ 1l!m. and 29-20-10 I ~ 1l!m. to regulate the use of land and structures thereon; and WHEREAS, pursuant to this authority, the City Council has previously enacted Section 26-711 of the Code of Laws, concerning billboard signs in the B-2 District; and WHEREAS, said Section 26-711.C currently permits a maximum of sixteen (16) billboards in the B-2 District and the City Council finds that an increa.e to the maximum allowed numher of billboards would not be detrimeotal: and WHEREAS, at the time of adoption of this Ordinance, the maximum sixteen billboards are in place in the B-2 District; and WHEREAS, the billboard limitation has been difficult to administer in practice, owing to the difficulty in determining when individual billboard leases cease or are terminated; and WHEREAS, the City Council has determined that in order to eliminate these administrative difficulties, Section 26-711 should be amended to provide regulations which clarify when a new billboard is permitted in the B-2 District; and WHEREAS, the City Council has determined that animated billboards distract motorists and can cause a significant traffic hazard; and WHEREAS, the City Council has determined that an amended fee schedule is necessary to offset City Staff review and preparatory time in processing applications for billboard permits, and that the collected fees could be used to combat the blight created by large advertising structures; and WHEREAS the City Council finds that Code Section 26-71I.B, concerning billboards in the B-1 District is no longer necessary as all billboards in the B-1 District were removed prior to Janua.ry l~ 1996. I AITACHMENT 1 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 26-702 of the Wheat Ridge Code of Laws is amended to include the following defmitions: Billboard removal. When a billboard is not capable of displaying advertising. A billboard is considered removed when the supporting pole or structUTe is not present. Commercial electronic variable message signs (CEVMS). An advertising device which changes its advertising message by electronic or digital process or by remote control, or which uses rotating slats, moving or reflective disks, light emitting diodes (LEDS), glow cubes, or other means of changeable illumination. A sign which utilizes a message which must be incrementally updated to reflect a change in status, such as an updating monetary total on a lottery billboard, shall not be considered a commercial electronic variable message sign. Changeable copy messages which update the entire message on a pre- determined timeframe shall constitute a CEVMS. Temporary billboard removal. When either the advertising copy area or support pole or structure of a billboard, or both, are removed from a property for a period not to exceed 180 calendar days. lfthe temporary removal is for a period which exceeds 180 calendar days, the billboard structUTe shall be deemed abandoned, as described in subsection B. Temporary removal shall not apply to routine maintenance such as painting or message replacement. These activities may occur without notification or need to secure a building permit. Billboards which are non-confonninr! nUTsuant to the reQUlations of the Colorado penartment ofTransnortation must follow the reouirements of that Deoartment concerninQ removal and reconstruction_ Section 2. Code of Laws Section 711 is amended to read: A. General provisions. I. For the purpose of this subsection A, a portion of the city is designated as the B-2 billboard district, ai':i"e" iHta tv:a (2) llillllaara aistricts, B I :::i ~ :, as shown on the official billboard zoning map of the city and incorporated herein as seen below. Billboards are only allowed within the B-2 billboard district. Properties within the B-2 district must be zoned NC, R-C, C-I, C-2, I, PCD or PID and mnst comply with the applicable city, state and federal restrictions to be eligible as a site npon which a billboard may be permitted. 2. BillBeard stmetHfes ar: :'~~:-.-.-:d in the (0', .:-, :i:-:,:o'-;idea by ~~:: :=:::-iefr, Jli"Wi<I-~, 1.,~: aAny application for a billboard proposed to be located, relocated or rebuilt within six hundred sixty (660) feet of the right-of-way line of any state or federal highway shall be accompanied by written approval by the state or federal agency of jurisdiction. 2 3. 8etlJaclm shall be llS-fe<JC';:-;:1 ~L ~ ",jncijlal slfueture in the zonillg aistriet ...iIlere locatea. Maximum number allowed is ei..hteen (18). 4. Roofbillboards are not allowed. 5. All new billboards shall be of the monopole type, unless prohibited by soil conditions as certified by a professional engineer. Billboards may be either a 'v-style' orientation which contains advertising on each visible face or a single advertising copy structure wIth back-to-back advertising copy areas. 6. Existing billboards are to be maintained in a neat and safe condition. The property located within a 50 foot radius of the support structure of any billboard shall be well maintained and kept free of weeds, trash and debris. The maintenance area shall only extend to the property on which the billboard is located. previaea, thlll aNo existing billboard may be rebuilt or replaced except in conformance with these regulations; and provided, that when, in the opinion of the building inspector, the safety of an existing billboard is questionable, the billboard owner shall either remove the billboard within thirty (30) days of notification or shall furnish a certificate from a Colorado-registered professional engineer with a specialization in civil, structural or mechanical engineering to its safety. 7. Maximum size of the advertising copy area shall not exceed seven hundred fifty (750) square feet per side. 8. Setbacks shall be as required as follows: a billboard must be located at least fifty (50) feet from any right-of-way; the setback from all other property lines shall be equal to the overall structure height. Setbacks shall be measured from the closest point of the billboard structure perpendicular to the nearest property line. 9. Maximum height ofthe billboard structure shall be thirty (32) feet. 10. No new billboard may be located closer than six hundred (600) feet (measured from the closest point to each structure) to any other billboard facing in the same direction on the same roadway as defined by roadway name or number. 11. Non-conforming billboards are subject to the provisions of section 26- 707. 12. Any lighting which illuminates a billboard shall be fully shielded. downcast, and shall not interfere with any driver's vision on adjacent roadways. 13. Commercial electronic variable message signs (CEVMS) or any other type of animated billboard signs which use either actual or implied motion, are prohibited. B. lJ } Distriet. DB ana after .funua~)' :, :?r€,~}Ht~;;:.:~ ;:~: ;:-:;=:titeEl in the B I aiotrict. Abandoned billboards. 1. A billboard shall be deemed abandoned if: a. a billboard structure is removed without first securing a building permit for the demolition of the structure, 3 b. temporary removal exceeds tbe ISO-day period as described in subsection C, ~ the property owner notifies the Community Development Department of its intent to abandon the billboard structure and relinquish any right to maintain such structure, d. Failure to Dotifv the Denartment of intent to temnorarilv remove a billboard structure. or e. If a billboard is considered ahandoned.. the Communitv Develonment Denartment shall notifv the billboard structure owner and the nronertv owner hv certified mail. For Durooses 9fnotification. the owners of record shall be those listed on th~ billboard nermit. 2. If the owner ofthe property upon which a billboard structure is located notifies the Community Development Department by notarized letter that he or she relinquishes the right to a billboard on the property described, the billboard is deemed abandoned. For the purpose ofthe structure, the term 'property owner' does not include the owner of the billboard structnre, unless the owner of the billboard structure also owns the nnderlying real property. 3. Once a billboard is abandoned and the owner of the hillboard structure notified, the owner of the billboard structure shall have 30 days to remove the structure. If an abandoned billboard is not removed within 30 days of notification, the City shall cause the structure to be removed consistent with section 15, article II ofthis Code. Once an abandoned billboard has been removed, a vacancy is established for purposes of Sections 711.A.3 and 711.0. C. Temporary biltboard removaL The property owner upon which the billboard structure is located shall notify the Community Development Department in writing prior to any temporary removal. A building permit mnst be applied for and obtained for the temporary removal. Failure to obtain a building permit for the temporary removal of a billboard structure, or failure to notify the Department of any temporary removal shall constitute billboard abandonment, as defined herein. If a billboard is removed on a temporary basis, any non-conforming structure must be reconstructed in conformance with these regulations. D. Billboard vacancy. Following billboard abandonment, the Community Development Department shall notify every property owner in the B-2 district by certified mail announcing the billboard vacancy. An advertisement shall also be placed in the local newspaper notifying of the same. The notification will specify a date by which all applications mnst be submitted to the Department for a billboard permit 4 The application period shall occur uo sooner than sixty @ill days and not later than ninetv C1ID days after publication ofthe notification of vacancy. The annlication period shall eonclude at 5 p.m. on the stated day. If the endin!! day falls on a Saturday, Sunday or observed City holiday, the application perIod shall be extended to 5 p.m. on the next regular working day" Onlv one annlication per oroncrtv may be submitted for inclusion in the drawin'7. In the event that no comnlete 3oolieations are submitted for inclusion in the drawinl!. the Denartment will nrocess annlications thereafter on a first-come. first served basis. Ifmultiole 3onlications are submitted in this instance. the reauirements of subsection F shall b~ followed. E. Permit submittal requirements. The applieation for a billboard permit shall include the following: 1. a completed building permit application form signed by both the proposed billboard structure owner and the property owner, 2. a letter from the applicants acknowledging that the applicants believe that the proposed billboard structure complies with C.R.S. 43-1-401 et seu., and the rules and regulatious ofthe City of Wheat Ridge, 3. the billboard application fee, as required by subsection I, 4. copy of the property deed where the billboard structure will be placed, 5. a site plan which details the location ofthe proposed billboard structure In relation to property lines and all existing structures, 6. a certified survey ofthe property, 7. a detailed elevation sheet ofthe proposed billboard structure, and 8. certified engineering details of the proposed billboard structure, including foundation details and proofthat the underlying soil is adequate to support said structure. F. Multiple applications. If more than one application for a billboard permit has been submitted prior to the end of the soolieation neriad as snecitied in the pnblic notice. all applications which include all the required submittal items shall be entered into a drawing by lot. With resnect to anv sin..le location within the B-2 billboard district. onlv one annlication will be entered into the drawin'!. In the event multinle soulieations for a sinqle location are submitted. none will he entered into the drawin~ unless all but one are withdrawn. The drawing shall occur immediatelv after the comoleteness review. as soecitied below in subsection G:. All parties who have submitted valid applications as described above shall be invited to witness the drawing. G. Completeness review. The permit applications shall nndergo a cursory review for completeness of the permIt submittal requirements prior to the drawing; if an application does uot contain one or more ofthe submittal items listed in 5 subsection E, tbe application sball be returned with an explanation of deficiency and may not be corrected and resnbmitted for inclusion in the drawing. H. Detailed review. At the conclnsion of the drawing, the Community Development Department shall perform a detailed review ofthe chosen application. If any technical corrections are needed, the chosen applicant shall correct said deficiencies. I. Fees. 1. A billboard annlication fee shall be required at time of snbmittal of each application for a billboard strnctnre. A billboard inspection fee and standard bnilding permit fee as set by the Bnilding Division shall be required for any issued building permit for a new or relocated billboard structure. 2. Annlication and insncction fees shall be established bv the Community Develonment Director and are detailed on the fee schedule kent in the Community Develonment Denartment for Dubli~ insnection. J. Expiration. A permitted billboard must be erected within one hundred eighty (180) days of issuance of the building permit. If the structure is not erected within this 180 day period, the ability to erect a billboard and the buildin" nermit for the same shall be deemed forfeited. The Community Development Department will then follow the procedures listed in subsection (D) for a billboard vacancy. K A.fSif!nment of billboard nermit. A current and valid billboard nermit shall be freelv asshmable to a successor. as owner of the nrODertv where the billboard is located or of the leasehold of the billboard. subiect to filing such 3Dolication as the Community Develonment Director may reouire and navim! aonlicable fees. The assifJnment shall be accomnlished bv filint! and shall not reouire aooroval. 6 Section 3. Figure 26-711.1 is hereby amended to delete the reference to the B-1 District. l_baa~DI~dl ~ J/~ , I I~~ -.. '1. "I ~ . y _"; i , - Iii Ii I' .) ., " ....',.~ - ' I i7." -I r Iii! '''r~~l_ml~ Im~. :. 17, i~-"-. ,I '.- 't Section 4. Section 711.C is hereby repealed. --.----1 Deleted: <insert amended fig. 26. -- 711.1>~ , Section 5. This Ordinance shall take effect 15 days after final Dublication. INTRODUCED, READ, AND ADOPTED on fITst reading by a vote of JLto !Lon this 28th day of Januarv. 2008, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for Februarv 25. 2008, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to . this day of , 2008. 7 SIGNED by the Mayor on this _ day of ,2008. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk Approved As To Form Gerald E. Dahl, City Attorney First Publication: Second Publication: Wheat Ridge Transcript Effective Date: 8 STAFF PROPOSED 2ND READING EDITS CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 02-2008 Ordinance No. Series of 2008 TITLE: AN ORDINANCE AMENDING CODE OF LAWS SECTION 26-711, CONCERNING BILLBOARDS IN THE B-2 BILLBOARD DISTRICT AND REPEALING SECTION 26- 7l1.B WHEREAS, the City of Wheat Ridge, acting through its City Council, has authority pursuant to Article XX, Section 6 of the Colorado Constitution and, inter alia, C.R.S. 31-23-101 et seq. and 29-20-101 et seq. to regulate the use ofland and structures thereon; and WHEREAS, pursuant to this authority, the City Council has previously enacted Section 26-711 of the Code of Laws, concerning billboard signs in the B-2 District; and WHEREAS, said Section 26-71l.C currently permits a maximum of sixteen (16) billboards in the B-2 District and the City Council finds that an increase to the maximum allowed number of billboards would not be detrimental; and WHEREAS, at the time of adoption of this Ordinance, the maximum sixteen billboards are in place in the B-2 District; and WHEREAS, the billboard limitation has been difficult to administer in practice, owing to the difficulty in determining when individual billboard leases cease or are terminated; and WHEREAS, the City Council has determined that in order to eliminate these administrative difficulties, Section 26-711 should be amended to provide regulations which clarify when a new billboard is permitted in the B-2 District; and WHEREAS, the City Council has determined that animated billboards distract motorists and can cause a significant traffic hazard; and WHEREAS, the City Council has determined that an amended fee schedule is necessary to offset City Staff review and preparatory time in processing applications for billboard permits; and WHEREAS the City Council fmds that Code Section 26-711.B, concerning billboards in the B-1 District is no longer necessary as all billboards in the B-1 District were removed prior to January 1, 1996. 1 ATTACHMENT 2 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 26-702 of the Wheat Ridge Code of Laws IS amended to include the following definitions: Billboard removal. When a billboard is not capable of displaying advertising. A billboard is considered removed when the supporting pole or structure is not present. Commercial electronic variable message signs (CEVMS). An advertising device which changes its advertising message by electronic or digital process or by remote control, or which uses rotating slats, moving or reflective disks, light emitting diodes (LEDS), glow cubes, or other means of changeable illumination. A sign which utilizes a message which must be incrementally updated to reflect a change in status, such as an updating monetary total on a lottery billboard, shall not be considered a commercial electronic variable message sign. Changeable copy messages which update the entire message on a pre- determined timeframe shall constitute a CEVMS. Property. For the purpose of this section, a lot of record which is identified by a singular and unique Assessor's Parcel Number (APN). Temporary billboard removal. When either the advertising copy area or support pole or structure of a billboard, or both, are removed from a property for a period not to exceed 180 calendar days. If the temporary removal is for a period which exceeds 180 calendar days, the billboard structure shall be deemed abandoned, as described in subsection B. Temporary removal shall not apply to routine maintenance such as painting or message replacement. These activities may occur without notification or need to secure a building permit. Billboards which are non-conforming pursuant to the regulations of the Colorado Department of Transportation must follow the requirements of that Department concerning removal and reconstruction. Section 2. Code of Laws Section 711 is amended to read: A. General provisions. 1. For the purpose of this subsection A, a portion of the city is designated as the B-2 billboard district, di7ided into tV/a (3) ~im:::ed :Es3'iet, ~ 1 and II 2, as shown on the officiai biiiboard zoning map of the city and incorporated herein as seen below. Billboards are only allowed within the B-2 billboard district. Properties within the B-2 district must be zoned NC, R-C, C-l, C-2, I, PCD or PID and must comply with the applicable city, state and federal restrictions to be eligible as a site upon which a billboard may be permitted. 2. Billbeard structure:: ;;:;; allewc,J :t. :he city, <:5 Fz~jded by this sec-tien; previded, that aAny application for a billboard proposed to be located, 2 relocated or rebuilt within six hundred sixty (660) feet of the right-of-way line of any state or federal highway shall be accompanied by written approval by the state or federal agency of jurisdiction. 3. Setbaeks sh21 b") zs r:q:rireti-f;;; :: ;;;;n:ij3al strueture ill the zeRing aistriet where leeatea. Maximum number allowed is eighteen (18). 4. Roof billboards are not allowed. 5. All new billboards shall be of the monopole type, unless prohibited by soil conditions as certified by a professional engineer. Billboards may be either a 'v-style' orientation which contains advertising on each visible face or a single advertising copy structure with back-to-back advertising copy areas. 6. Existing billboards are to be maintained in a neat and safe condition. The property located within a 50 foot radius of the support structure of any billboard shall be well maintained aud kept free of weeds, trash and debris. The maintenance area shall only extend to the property on which the billboard is located. Ilreviaea, that fiNo existing billboard may be rebuilt or replaced except in conformance with these regulations; and provided, that when, in the opinion of the building inspector, the safety of an existing billboard is questionable, the billboard owner shall either remove the billboard within thirty (30) days of notification or shall furnish a certificate from a Colorado-registered professional engineer with a specialization in civil, structural or mechanical engineering to its safety. 7, Maximnm size of the advertising copy area shall not exceed seven hundred fIfty (750) square feet per side. 8. Setbacks shall be as required as follows: a billboard must be located at least f"Ifty (50) feet from any right-of-way; the setback from all other property lines shall be equal to the overall structure height, Setbacks shall be measured from the closest point of the billboard structure perpendicular to the nearest property line. 9. Maximum height ofthe billboard structure shall be thirty (32) feet. 10. No new billboard may be located closer than six hundred (600) feet (measured from the closest point to each structure) to any other billboard facing in the same direction on the same roadway as defmed by roadway name or number. 11. Non-conforming billboards are subject to the provisions of section 26- 707. 12. Any lighting which illuminates a billboard shall be fully shielded, downcast, and shall not interfere with any driver's vision on adjacent roadways. 13. Commercial electronic variable message signs (CEVMS) or any other type of animated billboard signs which use either actual or implied motion, are prohibited. B. 11 ! Distriet. OR aad after JalliUlry 1, 1998, billkz;:ils <:f"") Ilrehibitea ill the B 1 diatriet. Abandoned billboards, 1. A billboard shall be deemed abandoned if: 3 a. a billboard structure is removed without first securing a building permit for the demolition of the structure, b. temporary removal exceeds the 180-day period as described in subsection C, c. the property owner notifies the Community Development Department of its intent to abandon the billboard structure and relinquish any right to maintain such structure, or d. failure to notify the Department of intent to temporarily remove a billboard structure, or e. failure to register an existing billboard by June 30, 2008. 2. If a billboard is considered abandoned, the Community Development Department shall notify the billboard structure owner and the property owner by certified mail. For purposes of notification, the owners of record shall be those listed on the billboard permit. 3. If the owner of the property upon which a billboard structure is located notifies the Community Development Department by notarized letter that he or she relinquishes the right to a billboard on the property described, the billboard is deemed abandoned. For the purpose of the structure, the term 'property owner' does not include the owner of the billboard structure, unless the owner of the billboard structure also owns the underlying real property. 4. Once a billboard is abandoned and the owner of the billboard structure notified, the owner of the billboard structure shall have 30 days to remove the structure. If an abandoned billboard is not removed within 30 days of notification, the City shall cause the structure to be removed consistent with section 15, article II of this Code. Once an abandoned billboard has been removed, a vacancy is established for purposes of Sections 7II.A.3 and 711.D. C. Temporary billboard removaL The property owner upon which the billboard structure is located shall notify the Community Development Department in writing prior to any temporary removal. A building permit must be applied for and obtained for the temporary removal. Failure to obtain a building permit for the temporary removal of a billboard structure, or failure to notify the Department of any temporary removal shall constitute billboard abandonment, as defmed herein. If a billboard is removed on a temporary basis, any non-conforming structure must be reconstructed in conformance with these regulations. D. Billboard vacancy. If the number of legally permitted or registered billboards faIls below the maximum number allowed as established in subsection A.3, the Community Development Department shall notify every property owner in 4 the B-2 district by certified mail announcing the billboard vacancy. An advertisement shall also be placed in the local newspaper notifying of the same. The notification will specify a date by which all applications must be submitted to the Department for a billboard permit. The application period shall occur no sooner than sixty (60) days and not later than ninety (90) days after publication ofthe notification of vacancy, The application period shall conclude at 5 p,m. on the stated day, If the ending day falls on a Saturday, Sunday or observed City holiday, the application period shall be extended to 5 p.m. on the next regular working day. Only one application per property may be submitted for inclusion in the drawing. In the event that no applications are submitted for inclusion in the drawing, or if none of the submitted applications meet the minimum requirements of subsection E, the vacancy shall remain. In this instance, the Department will process applications thereafter on a first-come, first served basis. If multiple applications are submitted in this instance, the requirements of subsection F shall be followed. E. Permit submittal requirements. The application for a billboard permit shall include the following: I. a completed building permit application form signed by both the proposed billboard structure owner and the property owner, 2. a letter from the applicants acknowledging that the applicants believe that the proposed billboard structure complies with eR.s. 43-1-401 et seQ., and the rules and regulations of the City of Wheat Ridge, 3, the billboard application fee, as required by subsection I, 4. copy of the property deed where the billboard structure will be placed, 5. a site plan which details the location of the proposed billboard structure in relation to property lines and all existing structures, 6. a certified survey of the property, 7. a detailed elevation sheet of the proposed billboard structure, and 8, certified engineering details of the proposed billboard structure, including foundation details and proof that the underlying soil is adequate to support said structure. F. Multiple applications. If more than one application for a billboard permit has been submitted prior to the end of the application period as specified in the public notice, all applications which include all the required submittal items shall be entered into a drawing by lot. With respect to any single k ."La property within the B-2 billboard district, only one application will be entered into the drawing. In the event multiple applications for a single weatieD property are submitted, none will be entered into the drawing unless all but one are withdrawn. The drawing shall occur immediately after the completeness review, as specified 5 below in subsection G. All parties who have submitted valid applications as described above shall be invited to witness the drawiug, G. Completeness review. The permit applications shall undergo a cursory review for completeness of the permit submittal requirements prior to the drawing; if an application does not contain one or more of the submittal items listed in subsectiou E, the application shall be returned with an explanation of deficiency aud may not be corrected and resubmitted for inclusion in the drawing. H. Detailed review. At the conclusion of the drawing, the Community Developmeut Department shall perform a detailed review of the chosen application. If any technical corrections are ueeded, the chosen applicant shall correct said deficiencies. I, Fees. 1. A billboard application fee shall be required at time of submittal of each application for a billboard structure. A billboard inspection fee and standard buildiug permit fee as set by the Building Division shall be required for any issued buildiug permit for a new or relocated billboard structure. 2. Application aud inspection fees shall be established by the Community Development Director aud are detailed on the fee schedule kept in the Community Development Department for public inspection. J. Expiration. A permitted billboard must be erected within one hundred eighty (180) days of issuance of the building permit. If the structure is not erected within this 180 day period, the ability to erect a billboard and the building permit for the same shall be deemed forfeited. The Community Development Departmeut will then follow the procedures listed in subsection (D) for a billboard vacancy. K. Assignment of bil/lJeal'li permit. f_ 2:lrrent and 'iali:l ~:ll~oard permit shaD he frecly assignahle to a sueeessor, as owner of th, pn'p"~J" '''-dere the hillhoard is loeatlt 3r Olfthe leasehold oCthe hilllloard, suh-jeet to filing sueh applieation as the Community Dcvelopment Director ~"'J" . equire and paying applieahle fecc. TA_ ....;gnmcnt shall he I.Hu~j1lished Ily fr' "..nil shall not require approval. Registration of billboards. All billboards 'which are in existence as -fA--" 1 "000 .'-ell b- ---u'r-.I -- ---IS' te-~':''- -'-- r'ommn-'ty "'-v-I-pme-- u 1'111~, ~ 0 I)UAU. ~ It;;'1. I ,",""u It;;~ I nlILU UU; '-' unu.....,.'" 'Ii U UI. Department. The registration shall be used solely for contact with either the property owner or structure owner. For billboards in existence as of April 1, 2008, failure to register said billboard by June 30, 2008 will render the billboard abandoned, and the procedures in subsection D shall be followed. The City shall supply the registration form. 6 Section 3. Figure 26-7l1.1 is hereby amended to delete the reference to the B-1 District. 1.'O"dDI,mct! ~J - i ..... ~. ~ ., -../ ~~ ,- , ~ T I I . 'I l:J~~ 1 ~ ---- '!T: I L.-... . , I i~ !i , j- ," , ,I ~,., , ,'-,~ '.! : i ! i , Ii ..:r-)11.,i", - ~ _ I 1 1, _' ! ~, : J...!.-J T: ';--', , ~~(. ".' "'i__:!!l:~" "I,__~I , ; " ! ,j~, ! ~ ~ " ~ i r'1. ,! i I . . - jl'.~.; I ,_ .. IJTlI r , . -II" "I'" ,; I ' .I!I', ,I -,-' ~ ",! --4' i 1~ i I ---,l 1,17-:-: I T"~ ..;.j., Section 4. Section 71l.C is hereby repealed. Section 5. This Ordinance shall take effect 15 days after [mal publication. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 28th day of January, 2008, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on [mal passage set for February 25,2008, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and [mal reading by a vote of to . this 25th day of February, 2008. 7 SIGNED by the Mayor on this ATTEST: Michael Snow, City Clerk First Publication: Second Publication: Wheat Ridge Transcript Effective Date: day of " 2008. Jerry DiTullio, Mayor Approved As To Form Gerald E. Dahl, City Attorney 8 / i.A ' ,_.."w~ LAKEMONT ':':":':' eentelt- y y / May 20, 2008 :tolr. Ken Johnstone Community Ds"elopment 7500 Wes~ 29th Avenue Wheat Ridge, CO 80033 HE: NEW BILLBOARD ORDINANCE Dear Ken Johnstone: Having a 20 year billboard lease that is coming due in a few years, I wish to express my very strong support for the city's current revised ordinance which allows the land owner control of the permit in accommodating future develop-- ment. I have discussed this issue with Travis Crane and have written as well related to this need. Would appreciate your review. In my last letter, I stated that the ~-2 Billboard Zoned area would experience the greatest growth resulting from Cabela's development after visiting the new Cabela's store in Lehi, utah'inconfirming their five million visitors the first year. The Planning Director in Lehi stated new development was occurring within a four mile radius to include 2 new hotels and 26 restaurant sites in front of Cabela's. This did sound exaggerated, until visiting the Pro-Bass facility off 1-70 and Quebec. I've waited'many years, "as have others within theR-2 Zone," for area growth to support bank funding for my project. The new development on my site may cause removal, relocation, and or the 'cequest for a second billboard 'to fund the state lease) construction/and maintenance of the eight foot walkway around Ollr lake required by the City's approved plat on,01!fu:' state Highway land along with the appropriate landscaping, It's quite possible new development arouud the Cabela's project will increase the City's tax base several fold with well planned -growth and quality aCCeSS. i Sincerely" / ~~million RJVld cc~ Wheat Ridge City Council 632 GOLD RUN ROAD BOULDER, COLORADO 80302 TELEPHONE: 303-442~7111 FAX; 303-546-9380 ATTACHMENT 3 " - ~ '-1111. ~i&'. UNITED ADVERTISING CORPORATION April 28, 2008 Wheat Ridge City Council 7500 West 29th Avenue Wheat Ridge co 80033 Dear Council Members: It is with great urgency that I am writing you regarding the proposed revisions to Wheat Ridge's billboard ordinance. As you are aware, City Council, City staff and industry representatives have spent countless hours over the last 18 months working to craft these proposed revisions that reflect the compromises achieved by all parties involved. The single most important element ofthe revisions - and the very premise of the Ordinance - is the protection of the rights of Wheat Ridge property owners and their right to make an allowed use of their property, and to benefit from competition. This protection of property owners' rights is now under attack by one of the very parties who participated in all of the meetings and agreed to all ofthe revisions. I am writing to urge you to protect property owners' rights by passing the revised billboard Ordinance without changing the wording to the detriment of property owners. On April 11, 2008, an undated letter was sent to you over the signature of CBS Outdoor General Manager Daniel Scherer, urging you to further amend the previously agreed upon Ordinance changes so as to give billboard companies the power to declare an abandonment of the property owner's right to have a billboard on the property. This letter was filled with gross inaccuracies and overtly misleading statements - all in an effort to confuse you and to un-do 18 months of inclusive, transparent work by all of the stakeholders in this matter. I am extremely disappointed that one of my colleagues and competitors has resorted to such tactics in an attempt to take vested land use rights from citizen property owners. I own United Advertising Corporation. Over the last 18 years, I have worked for, or owned, billboard companies operating in Wheat Ridge. The City has always fostered competition, while protecting the land use rights of its property owners. Up until CBS' legal assault on the City starting in 2005, small billboard companies enjoyed competing in Wheat Ridge. In fact, five of the six most recent billboards in Wheat Ridge were developed and erected by small billboard companies. Now, CBS -largely through its attorney Richard Holme - seeks to stifle billboard competition and to steal part, or all, of a land use right so that the property owner cannot competitively bid his property. Denver Chicago Los Angeles New Jersey New York Page 2 CBS' letter - which by all appearances was likely written by their attorney, Mr. Holme - goes so far as to state that their newly proposed Ordinance wording "would give the billboard owner the equal right with the property owner." This would, in effect, prohibit a landowner from canceling a contract with a billboard company tenant and putting their permitted site out for competitive bid. Under CBS and Mr. Holmes' suggestion, these landowners would be forced back into the lottery system and risk losing their current City-permitted income. This notion is absolutely ludicrous! And, it is direct conflict with the most basic intention and wording of both the original Ordinance and the revised Ordinance as presented to Council on February 25, 2008. Why would City Council change their policy ofthe last 15 years when you are attempting to codify it? Why would City Council take away land use rights from a property owner? Why would City Council interfere in a private negotiation? Why would City Council force a property owner to work with only one company or risk losing valuable income from his property? Adding to the outrageous content of the CBS/Holme letter is the very nature with which it was submitted beyond the 11th hour. Mr. Holme had participated in all of the work sessions and was completely aware of the recommended changes - including the "temporary removal" provisions that were proposed in January. In fact, Mr. Holme was present at a January 14, 2008 meeting with Travis Crane, Ken Johnstone, and Gerry Dahl, during which the intent of "temporary removal" was described by staff in detail- and Mr. Holme agreed. The changes suggested in the CBS/Holme letter are not in line with the intent expressed by Council, the Mayor and staff. These changes will hurt your property owners and shut down a presently competitive marketplace. These changes do not benefit the City of Wheat Ridge and, in fact, will likely lead to further litigation for the City. please don't let this happen. Again, I urge you to protect property owners' rights by passing the revised billboard Ordinance without changing the wording to the detriment of property owners. It would be my pleasure to discuss this letter and all of the facts surrounding the CBS/Holme letter with you. I hope that we can meet individually in the very near future. Thank you. Sincerely, \)QlJ Mark W. Giordano President Denver Chicago Los Angeles New Jersey New York Page 3 cc: All Wheat Ridge City Council Members Clerk, Wheat Ridge City Council RandyYplj,ng, .' ~II1~~)~;,[gb.B~ig6~' Gerald Dahl, Esq. Jerry DiTullio Patrick Goff Janice Smothers Frank Bullock Steven Richards Richard P. Holme, Esq. Russell and Janice Anderson Copper Fields Land Hold.ings LLC/Cheryl Wise Jack and Berneice Major Thomas and Isabel Abbott Mariann Major David Stefanich Triad Real Estate/Ted Redling Wheat Ridge Industrial Park LLC/Steve Peckar MJB Motels LLC Daniel Dearing National Advertising Company Lake Front Partners/Robert Vermillion Public Storage Euro Partnership VII LLC 12505 W 44th Ave LLC/Hari Sachs 4800 Ward Road LLC Jack and Dannette Walker Denver Chicago Los Angeles New Jersey New York ~CBS OUTDOOR ~5;jJ1~ Dear Council Member: The three major billboard companies in Wheat Ridge have concluded that they must raise a serious objection they have to one part of the proposed amendments to the Wheat Ridge Sign Code (Council Bill No. 02-2008; Ordinance No. 1408). As you will recall, because of the 1992 amendments to the Sign code, the billboard companies had to remove existing signs in Wheat Ridge without compensation and had to spend their own money to replace the billboards in the new billboard area along the interstate highways. Ever since, they have paid the permit fees and all operating costs. Recently, land owners have claimed that although they have made no investment of their own in the billboards, they should be the sole owners of any right to determine where new billboards could be located. In an effort to strike a balance between the competing claims, it was our understaoding that the Council appTOved the concept of opening up the permitting pTOcess so that if any billboard were removed, all landowners in the B-2 Zone, including the owner of the p,vp,,",~y on which the recently removed billboard was located, would have the right to negotiate with all billboard companies and to compete in a fair lottery for the new, replacement billboard. Nonetheless, it now appears that the proposed ordinance destroys this balance and the fair and open opportunity to compete for new locations. This seems to have been done by the new and innocent sounding concept of "temporary removal." Most of us probably assumed that temporary removal is designed to give the landowner the right to take down a billboard in order to develop the land under or next to the present billboard location while protecting the landowner fTOm losing the remainder of his lease revenue. However, pTOtecting the landowner who is developing its pTOperty is not part of the temporary removal pTOvision. In short, it appears that a landowner can obtain a "temporary removal" of an existing billboard simply in order to negotiate a new lease with another company. Thus, the landowner can prevent all other Wheat Ridge landowneTS from the chance to participate in an open lottery and deprive them of any fair chance to receive the revenues from the new billboard. Because temporary removal as stated in the proposed ordinance completely upsets the entirc basis for the compromise that caused the billboard companies to agree to a fair and open lottery in place of further litigation, the companies feel this issue must be addressed or they must oppose the entire ordinance. There is an easy solution that re-levels the playing field for everyone in the City. That is to simply add the words "or billboard" between "property" and "owner" in section ~ 26-7l1.B.1.c. This would give the billboard owner the equal right with the property owner to abandon a billboard, which would open up a replacement location to the notice and lottery process. With this simple addition, this section would state: "A billboard shall be deemed abandoned if: . . . The PTOpertY or billboar<! owner notifies the Community Development Department of its intent to 4647 LEYDEN STREET, DENVER, co 802t6 - (303) 333.5400 - FAX (303) 322.6520 - CBSOUIDOOR.COM SCBS OUTDOOR abandon> the billboard stmcture and relinquish any right to maintain such structure." Alternatively, the provisions relating to t.;.w}'v,ary removal could be modified by adding requirements that temporary removal be allowed only where necessary for permitted development of the landowner's property under circumstances such as those stated above. We would be happy to work with you to reach a solution that will be fair to all Wheat Ridge residents. We would also like to request that any heaTing on a revised ordinance be delayed until after May 15,2008 so that Richard Holme, our attorney and the person most knowledgeable about the Wheat Ridge sign code situation can attend arid provide his insight and input. At the last public hearing, the council asked the Community Development Department to report back with a revised ordinance in 60 days. That time will expire in mid-April. There is not, as far as we know, any deadline or pressure that the final hearing occur at exactly that time. Unfortuoately, Mr. Holme has several days of day-long meetings and is going on a long-planned family reunion trip during that time. Specifically, he is unavailable from April 11 to May 14. There is simply no one else who can fill in for him during his absence, and we would be most grateful if the council could await his return and input. Thank you for consideration of this letter. Sincerely c:u~ D~ Daniel M. Scherer General Manager, CBS Outdoor, Inc. Also on behalf of Mile High Outdoor and Lamar Advertising cc: All Wheat Ridge City Council Members Clerk, Wheat Ridge City Council Kenneth Johnstone Gerald Dahl, Esq. Prank Bullock Steven Richards Richard P. Holme, Esq. 4647 LEYDEN STREET. DENVER, co 80216 - (303) 333.5400- FAX (303) 322.6520 - CBSOU1DOOR.COM ~ February 27, 2008 Mayor, Council Members and Staff, On behalf of Lamar I want to thank you for the opportunity to corument on Council Bill 02-2008 at Monday's City Council meeting. I know that this bill as gone through many revisions and has been the subject of a lot of discussion. With this in mind I will only comment on Commercial Electronic Variable Message Signs (CEVMS) or Digital Displays. I left informational packets with Michael Snow to distribute to you after the Council Meeting on the 25th. These packets include a DVD explaining Digital Displays, a summary of a recent safety study in Cleveland, as well as some recent articles explaimng their use as a public service medium. Lamar currently operates over 600 Digital Displays across the country including 3 in Colorado Springs. These displays allow Lamar and its advertisers to utilize the latest technology in displaying their messages. The displays utilize LED technology similar to what is used in modern televisions. The use of these displays in outdoor advertising has often been misunderstood. The signs do not flash or blink and are never animated. It is only a new way to change copy more frequently allowing Lamar to work quickly with law enforcement and public safety officials in the event of emergencies or current Amber Alerts. The displays can be changed within minutes to post emergency information. They also allow Lamar to set aside spots for use in promoting community events. They can be used creatively to show election results, welcome new businesses and promote events such as your annual Carnation Festival. Obviously Lamar has a business interest in this as well. Digital Displays let our customers change their message quickly to reflect current sales and special promotions. They let us provide outdoor advertising to more customers and increase our revenue without building new signs. The safety study which was recently completed in Cleveland showed no increase in car accidents due to the use of digital billboards (CEVMS). The study was conducted on a belt highway surrounding greater Cleveland on which Digital Displays were prevalent. It used public records on accidents on the beltway for a period of l8 months before the boards were installed and 18 months after. The study found that there was no increase in traffic accidents in the presence of these signs. The State of Colorado currently allows these signs with message ,changes allowed every four seconds. Lamar typically uses a model where the message changes every six seconds. You will notice in the pictures that I have included in your packets that converting these signs improve the appearance ofthe signs. There is no external light source and the catwalks are no longer needed. One of the pictures shows a sign where one face was converted to digital and the other was not. The digital face is much cleaner looking and improves the overall appearance. This new technology puts off the same amount of light as a lighted billboard. The displays are designed to automatically dim based on the ambient light conditions. When the sun sets they dim and they also dim when it is cloudy or a thund~,,~vm' blows through. Lamar and the broader industry have no interest in converting all of our signs to use this technology. It is very expensive to convert a billboard for this use. Our desire is to convert a small portion of our signs which could work in a network surrounding Greater Denver. A sign in Wheat Ridge would be an important link in this network. I would appreciate the opportunity to discuss how allowing use of these displays would be beneficial to Wheat Ridge. The original intent of this ordinance was to address permitting issues. It does not seem necessary to address CEVMS in Council Bill 02- 2008. Sincerely, Chip Roelnig Lamar-Denver II DavisCraham&Stubbs LLP February 20, 2008 Re: Council Bill 02-2008 - Amendment to Billboard Code Dear Council Member: The major outdoor advertising companies doing business in Wheat Ridge, CBS Outdoor, Lamar Advertising and Mile High Outdoor, want to make the following comments and suggestions to the proposed ordinance that amends the existing Sign Code. (Although we do not speak on behalf of United Advertising, we do not believe that it will object to the suggestions we discuss below.) Because of time constraints during the public hearing on February 25, we thought it would be clearer and easier to understand our suggestions if we provided them to you in advance of the public hearing. (We assume that this letter will be made publicly available as well.) First, notwithstanding the position of the Conununity Development Department, it is our view that this entire ordinance is a solution in search of a problem. In the 16 yeaTs since the Wheat Ridge billboard code was adopted, there has been exactly one problem. Even in that one, the courts have upheld virtually all ofthe CDD's interpretations ofthe code. This pTOpoSed ordinance adds pages of detailed governmental regulation at a time when most citizens wish their government to engage in less regulation and attendant expense. Having said that, and because it appears that this Council is planning on proceeding anyway, we want to say that we sincerely appreciate the CDD's willingness to accept input and language suggestions that at least have reduced the number of potential regulatory nightmares and increased clarity of the proposed OTdinance to the extent it must be adopted. There are a number of policy determinations that are incorporated within the oTdinance, most of which remain from a 16-year-old code and a number of which we believe are outdated and inconsistent with regulations in surrounding counties and established by the Colorado Department of Transportation. Our major suggestions and issues aTe as follows: 1. Section 71l.A.9 should be amended to increase the maximnm height of billboards from 32 to 45 feet. Virtually all billboards in Wheat Ridge are along the interstate highways. Denver allows such billboaTds to be 45 feet high. CDOT does not regulate height. Many of Wheat Ridge's existing billboards are partially blocked or obscured by sound walls, buildings or otheT on- pTemise signs. Conversely, many of them block OT obscure on-premise signs, to the detriment of Richard P. Holme. 303 892 7340 . richard.holme@dgslaw,com ] ',\\"L''.l'nh'e''!!1 ,ir,.'\-! . ~,lIirt- ',no. Ik-II\"(" CDk"dr1r,f,070;' . '.u1B'f'9'lPO . f,!;; jO':,~'-"~ !i;'c' www.dgslaw.com 829544 February 20, 2008 Page 2 those business owners. Allowing greater height may well make it easier for motorists to read both on-premise and billboard signs more quickly and with less distraction. 2. Section 711.A.IO should be amended to decrease mInimum spacing between billboards from 600 feet to 500 feet. CDOT regulations require only a SOO-foot spacing, as does Denver. A 500-foot spacing would potentially make more landowners eligible to compete for and obtain new billboards and the resulting income. There appears to be no empirical reason requiring that the 600-foot spacing requirement remain unchanged. 3. Section 7l1.A.8 should be amended to remove the side-lot setback requirement that a billboard be set back a distance equal to its height. First, this requirement will prohibit a number of prospective landowners from being able to compete for and obtain permits. Second, although the ordinance claims to allow existing billboard owners temporarily to remove and then replace or relocate billboards on their property, the requirement of S 71 I.e that any replacement billboard must comply with all the standards of this ordinance will make the possibility of relocating a billboard on an owner's property largely illusory. Many existing signs could not be rebuilt in compliance with the side-lot setback requirement of the new ordinance. If this Council believes there is justification to limit the ability of new landowners to have access to billboaTd lease revenue, we at least suggest that when a temporarily removed billboaTd is replaced, the ordinance Tequire only that that the new billboard not increase the previous billboard's non-conformity. 4. Section 7l1.A.12 should be amended to delete the word "downcast." 5. Section 7l1.A.13 prohibiting "CEVMS" should be tabled for reconsideration. This provision will require all new billboards to have light stanchions extending out over the top of the sign in a "T" configuration. Some older council members may recall that such lighting was normal in the first half ofthe 20th Century, but was abandoned (and outlawed) because it was so "ugly." Furthermore, the requiTement that lighting be downcast may prohibit "back-lit" billboards, a new technology that casts even less ambient light than the existing lights and is easier to read and more pleasing to the eye. There is no apparent reason for banning at this time the newest technology available for outdoor advertising. The Colorado Roadside Advertising Act specifically authorizes the use of these signs, only limiting the frequency of message changes to not less than 4 seconds per message. Wheat Ridge itself specifically allows on-premise signs of this type, only limiting the February 20, 2008 Page 3 frequency of message changes to not less than 15 seconds per message. These signs are not "animated" or "flashing, blinking or moving." The method of changing messages is most closely analogized to a Power Point presentation or a slide show. The intensity oflighting is normally reduced during the darker times of the day and at night. Other communities have found these signs indispensable for things such as Amber Alerts, traffic warnings, severe weather alerts, and other community-oriented messages. There is absolutely no evidence that changeable messages adversely impact traffic safety. Indeed, a major traffic study established that these signs have no impact on traffic accidents or safety. At the very least, the Council should undertake further study ofthis issue before enacting a permanent, total prohibition, without regard to the possibility of appropriate limitations on their use as well as their potential benefits. Of course, we will be happy to answer any questions and provide any additional information befoTe or during the February 25, 2008 public hearing on this measure. Sincerely, ~;JK- Richard P. Holme for CBS Outdoor, Inc. Lamar Advertising Company Mile High Outdoor cc: All Wheat Ridge City Council Members Clerk, Wheat Ridge City Council Travis Crane Kenneth Johnstone Gerald Dahl, Esq. Daniel M. Scherer Frank Bullock Steven Richards Mark Giordano Ronald L. Fano, Esq. ... ~ , ,,- " City of ?Wheat~dge ITEM NO: ~ REQUEST FOR CITY COUNCIL ACTION ~"'..~~# ~*,"i"'{'~ ~..- ~{""" . ~ <~:. ~~ 0[1;01 .- '), iJ Cb,," ~j0S.~ ~ ~~~ - "' -. ~<::.;.,:.,::::;.~, COUNCIL MEETING DATE: June 9, 2008 TITLE: COUNCIL BILL 09-2008 - AN ORDINANCE CONCERNING THE PERMITTED LOCATIONS OF BAIL BONDS BUSINESSES, AND IN CONNECTION THEREWITH, AMENDING CERTAIN SECTIONS OF CHAPTER 26 OF TtlE CODE OF LAWS ~ PUBLIC HEARING o BlDS/MOTIONS o RESOLUTIONS o ORDINANCES FOR 1 ST READING (5/12/2008) ~ ORDINANCES FOR 2ND READING (6/09/2008) Quasi-judicial: 0 YES ') '^ ~JL- ~, o_~)L ~'.1 \.. Community Develo~h nt D~ ~ NO <3-ct~ City Managerk' a EXECUTIVE SUMMARY: In late 2007, Wheat Ridge City Council directed staff to research potential regulations regarding the location of bail bonds businesses within the City. Staff has researched the manner in which other Colorado jurisdictions regulate such businesses from a legal and zoning perspective. Staff also researched data regarding criminal activity and police call generation rates associated with these types of businesses in other Colorado communities. Based on that research and direction from Council, staff has prepared an ordinance that would place specific zoning code limitations on the location of bail bonds businesses. The draft ordinance identifies zoning districts within which these businesses would be a permitted use. The ordinance also establishes certain separation requirements from residentially zoned and/or used properties. COMMISSION/BOARD RECOMMENDATION: A recommendation from the Planning Commission is required for all proposed amendments to Chapter 26 of the Code of Laws. The Planning Commission held a public hearing on May 1 and passed a motion recommending approval of the ordinance, by a vote of 4-1. The Planning Commission motion included a recommendation that an additional provision be added to the ordinance requiring that no bail bonds business be located any closer than 600 feet from any school or public park. STATEMENT OF THE ISSUES: Staff has researched the manner in which other Colorado jurisdictions regulate bail bonds businesses from both a licensure and a zoning perspective. Staff also researched what other jurisdictions have experienced in regards to the crime rates or police response calls in proximity to these businesses. Staff did not identify other Colorado jurisdictions that regulate bail bonds businesses as a distinct zoning category. In regards to licensing requirements, bail bonds businesses are required in Colorado to meet state licensure and regulatory requirements. Based on a survey of Colorado Police Chiefs, there is some evidence that bail bonds businesses generate some additional police calls, though staff was not able to generate specific empirical evidence. One operational characteristic of bail bonds businesses that was identified and that may cause some additional impact on adjacent land uses is the fact that these businesses typically operate at all hours of day and night as needed to meet client needs. Staff believes this creates some potential land use compatibility issues for these businesses, particular when adjacent to residential uses. Based on the research results, staff has drafted an ordinance that limits the location where bail bonds businesses can locate within the City. The ordinance as drafted make 3 principle changes to Chapter 26 of the Wheat Ridge Code of Laws, as follows: 1. Defines "bail bonds businesses as a business whose primary purpose is to act as a surety to secure the presence of an accused person at a court proceeding in a criminal matter." 2. Allows bail bonds businesses as a permitted use in the C-2 and I zoning districts subject to certain minimum separation requirements. Allows bail bonds businesses as a permitted use in the Planned Industrial District (PID), if reviewed and approved through City Council's approval of an Outline Development Plan that specifically authorizes that use. 3. Prohibits bail bonds businesses from locating within lOO feet of a property line common with property zoned residentially or zoned A-lor A-2, but used residentially. A map illustrating the locations where bail bonds businesses could be located is attached for reference. It is important to note that the PID properties depicted in hatched blue would not be authorized for bail bonds businesses until such time as the property owner requested and City Council approved an amendment to the applicable Outline Development Plan. ALTERNATIVES CONSIDERED: Staff considered two alternative approaches to the regulation of bail bonds businesses: 1) special use permit; and 2) local licensing. Special Use Permit (SUP): Typically, "special uses" have variable land use impacts that may either require site specific mitigation or in some instances may not be appropriate in a given location. In staffs research, we did identify land use impacts that we thought would have much variability between different bail business operators. Additionally, the City Attorney's office believes that the legislative restriction on the location of these businesses is more appropriate than the quasi-judicial SUP process. Local Licensing: It would be possible to require local licensure of bail bonds businesses as a way to regulate and monitor them. Staff feels that would be repetitive of the state licensure requirement. FINANCIAL IMPACT: None. RECOMMENDED MOTION: "I move to approve Council Bill 09-2008. Case #ZOA-08-02, an ordinance concerning the permitted location of bail bonds businesses and in connection therewith, amending certain sections of Chapter 26 of the Code of Laws on second reading and that it take effect 15 days after final publication." If City Council wishes to add the additional restriction recommended by the Planning Commission: "I further move to amend the ordinance to require that bail bonds businesses not be located any closer than 600 feet from the property line of any school or public park, with said amendment reflected in the published ordinance. " or, "I move to table indefinitely Council Bill 09-2008 for the following reasons: " ATTACHMENTS: 1. Council Bill 09-2008 2. Map depicting potential locations for bail bonds businesses CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER BERRY Council Bill No. 09-2008 Ordinance No. Series of 2008 TITLE: AN ORDINANCE CONCERNING THE PERMITTED LOCATIONS OF BAIL BONDS BUSINESSES, AND IN CONNECTION THEREWITH, AMENDING CERTAIN SECTIONS OF CHAPTER 26 OF THE CODE OF LAWS WHEREAS, the City of Wheat Ridge, acting through its City Council, has authority pursuant to Article XX of the Colorado Constitution, C.R.S. 31-23-101 et sea., and the City's Home Rule Charter to regulate the use of land; and WHEREAS, such authority extends to the regulation of uses in the various zoning districts of the City; and WHEREAS, the Council finds and determines that conducting a bail bonds business has unique land use impacts, including but not limited to the noise and traffic associated with longer hours of operation (many twenty-four hours) than traditional retail businesses; and WHEREAS, Council further finds that such land use impacts are most appropriate and impact the quiet enjoyment of neighboring and surrounding properties the least in industrial zone districts and the higher-intensity commercial zone districts; and WHEREAS, as such, the Council finds and determines that it is necessary and desirable to define bail bonds businesses as a distinct land use and to permit such use in the industrial zone districts and the C-2 zone district within the City; and WHEREAS, Council has received recommendation on these amendments to Chapter 26 of the Wheat Ridge Code of Laws from the Planning Commission, after notice and a public hearing before the Commission; and WHEREAS, after due and proper notice in accordance with Chapter 26 of the Code of Laws, the Council has conducted a public hearing on the contents of this Ordinance. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO AS FOLLOWS: A I I ACHMENT 1 Section 1. Section 26-123 of the Code of Laws, concerning Zoning Code definitions, is hereby amended by the addition of a new definition, to be inserted alphabetically after Automobile storage yard and before Bed and breakfast rooms: Bail bonds business. A business whose primary purpose is to act as a surety to secure the presence of an accused person at a court proceeding in a criminal matter. Section 2. Section 26-204 of the Code of Laws is hereby amended by the addition of the following new line item in the Table of Uses for Commercial and Industrial Districts, to be inserted alphabetically after "Automotive parts and supplies sales" and before "Bakeries, retail": Table of Uses -Commercial and Industrial Districts I Uses I Bail bonds businesses Notes See Footnote 2. See S 26-634 for distance requirements. NC RC C-1 C-2 P I P Section 3. Section 26-204 of the Code of Laws is hereby amended by the addition of the following under the "Footnote:" heading under the Table of Uses - Commercial and Industrial Districts: 2. In addition to being allowed as a Permitted Principal Use in the C-2 and I zone districts, bail bonds businesses may be permitted in Planned Industrial Development districts if approved as part of an Outline Development Plan (ODP) and in conformance with the requirements of Code Section 26-634. Section 4. Article VI of Chapter 26 of the Code of Laws is hereby amended by the addition of a new Section 26-634, to read in its entirety as follows: Sec. 26-634. Bail bonds businesses; distance requirements. A. No person shall locate, cause to locate or permit to be located a bail bonds business within one hundred (100) feet of the property line of any lot, tract or parcel of land within the city which is zoned for residential use, or zoned A-1 or A-2 and used for residential purposes. B. For the purpose of this Section, the distance between a bail bonds business and a residential district or a residential lot shall be measured in a straight line, without regard to intervening structures, objects or city limits, from the closest exterior wall of the structure in which the bail bonds business is located to the property line of such use. Section 5. Any bail bonds business lawfully located and in active use as of the effective date of this Ordinance may be continued so long as it remains otherwise lawful, subject to the general requirements for legal nonconforming uses set forth in Section 26-120 of the Code of Laws. Section 6. Severabilitv: Conflictina Ordinances ReDealed. If any section, subsection or clause of this ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 7. Effective Date. This Ordinance shall take effect fifteen days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 6 to o on the 12th day of Mav , 2008, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for Mondav. June 9 , 2008, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of , 2008. SIGNED by the Mayor on this day of ,2008. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk Approved As To Form Gerald E. Dahl, City Attorney First Publication: Mav 15. 2008 Second Publication: Wheat Ridge Transcript: Effective Date: , , ~~~~ODD , - g .. 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"1" . ~ OIclJAND,:~ ,'~, .-J ~, ~'-:'GAR:l:Aliltl; f..'"~ ~sOrt~: -."'"'''';''''''''' , -" N o =:I ~ ~ f:I.J ~"':. ~Q. ~~ "Cl 110';000 1705ce., ,,,<<00 , , ~ ~("'l .... _. ;;;q o 0 =:I .... ~~ i:l" ~ ~ .... i i .~ , -!~ , ~ ~ A.( ~ ~ City of ?WheatRL-dge ITEM NO: ~ REQUEST FOR CITY COUNCIL ACTION ....4i~ .~". . . -~~~ ,'{it\, , .,' ,\'1 ~I"I""""'II);'I";I' i:' !, ~~~.'~.~~~ll J:J. hi ~ - A-;:1'< >'"",,:- -=- COUNCIL MEETING DATE: June 9, 2008 TITLE: RESOLUTION 27-2008 - A RESOLUTION ADOn11~G 111E NEIGHBORHOOD REVITALIZATION STRATEGY AS AN AMENDMENT TO THE CITY'S COMPREHENSIVE PLAN [8] PUBLIC HEARING o BIDSIMOTIONS [8] RESOLUTIONS o ORDINANCES FOR 1 ST READING o ORDINANCES FOR 2NP READING Quasi-judicial: 0 YES ,~ JL Q, )i~\ C )mmuruty De~elvl'u, out Dlfector [8] NO City~~"3 EXECUTIVE SUMMARY: The City contracted with Winston Associates in late-2004 to develop a neighborhood revitalization strategy for the City of Wheat Ridge. That process culminated in the development of a document entitled "Repositioning Wheat Ridge: Neighborhood Revitalization Strategy" (NRS). On July 25, 2005, after a variety of public outreach events that were used to help develop the document, City Council adopted Resolution No. 36, Series 2005, which accepted the findings and recommendations of that document as guiding principles for revitalizing the City. City Council's acceptance of the findings of the NRS was indeed a bold decision, to the extent that the NRS is in many ways not flattering in its assessment of the current state of the City and it is very aggressive in its recommendations as to what changes the City needs to consider in order to achieve the goals of the document. Of concern is that the NRS is inconsistent with portions of the current Cuml'~,,"hensive Plan. There are inconsistencies between the two documents that provide conflicting direction to City staff. To address this, staff is proposing the adoption of the NRS as an amendment to the Comprehensive Plan. This was discussed with City Council at a previous study session. COMMISSION/BOARD RECOMMENDATION,: The Planning Commission recommended adoption of the NRS by a unanimous vote at a May 15, 2008 public hearing. STATEMENT OF THE ISSUES: There is a great amount of useful analysis, findings and recommendations in the NRS. The document is organized into three parts A) introduction and overview; B) findings on key indicators; and C) contains the implementation recommendations broken into 3 parts: 1) The Plan; 2) The Tools; and 3} The Activities. Early in the document, the overall approach to revitalization is characterized in a simplified 3- pronged approach: 1. Fix Some Things 2. Make Some Things Great 3. Keep What is Good That simplified approach is further broken down in Section C) of the NRS, which is what this summary will focus on. The Plan: The overall goal of the NRS is to "reposition Wheat Ridge in the marketplace". The report identified 6 general categories of activities that are needed to improve the image of Wheat Ridge. 1. Address visually unattractive/eyesore areas 2. Create recognizable "Gateways" to Wheat Ridge 3. Increase the visibility of open space in Wheat Ridge 4. Promote/improve Wheat Ridge's rural qualities 5. Promote/improve Wheat Ridge's historic qualities 6. Market Wheat Ridge as a Community of Choice The Plan also emphasizes 4 targeted redevelopment areas: 1. Redevelopment of the Wadsworth Corridor 2. Accelerate and shape the development of 38th Avenue 3. Development of 44th Avenue into an Orchard District 4. Development of a Town Center The Tools: Seven "tools" are identified as being needed to be able to implement the recommendations of The Plan. 1. Subarea Planning for portions of Wheat Ridge. Subarea plans lay the framework for defined geographic areas within the City. They facilitate redevelopment efforts and give more predictability to implementation efforts such as rezoning applications or the development of overlay zones. Subarea plans have recently been completed for the Northwest Subarea, portions of 44th Avenue ("Fruitdale") and the Wadsworth Corridor. 2. The City's Comprehensive Plan. The report indicates that the City's Comprehensive Plan is out of date and needs to be updated. A specific issue identified to be addressed in that update process is the location of a town center. 3. An updated set of Zoning Codes and Land Use recommendations. The NRS recommends an update to the City's development regulations to allow for development patterns that strong households desire: pedestrian friendly; mixed use, higher density, upscale shops and architectural quality. 4. The work of budgeting and capital investments. Every effort should be made to prioritize capital improvement investments in the areas targeted for redevelopment in the Plan. 5. Economic Development. The economic development challenges that the NRS recommends be addressed include the following: a. Increase aggregate buying power by growing either (or both) the number of households or the disposable income of Wheat Ridge households. b. Improve the aesthetics of existing commercial real estate and upgrade facilities in terms of ease of access and the quality of the shopping environment c. Create a regulatory environment and business culture of a sort that makes businesses want to take risks 6. Urban Renewal and Eminent Domain. The report acknowledges that urban renewal and eminent domain are tools that may be needed to facilitate some of the recommended redevelopment goals; though they should be used with caution and fairness. 7. Transportation Planning. The NRS notes that the transportation system is integral in defining the community's image. Wadsworth Boulevard and the proposed transit station were identified as areas where the City has opportunities to create an enhanced image through coordinated transportation and land use planning efforts. The Activities: The NRS identifies three central recommendations in this section: 1. All nine of the following strategies must be implemented (see below).- 2. Wheat Ridge must overhaul how the City and residents manage change. 3. Wheat Ridge must create a public, nonprofit corporation capable of facilitating and encouraging appropriate development in Wheat Ridge. The Strategies: 1. Develop new market rate housing at key locations throughout the City. 2. Acquire, upgrade and sell out-of-date housing stocks throughout the City. 3. Improve existing multi-family rental property throughout the City. 4. Redevelop Wadsworth Corridor. 5. Develop West 44th Avenue into an Orchard District. 6. Accelerate and shape the development of 38th Avenue. 7. Develop a Town Center. 8. Continue the development of Wheat Ridge Open Space. 9. Develop signage and enhance gateways and improve the City's general appearance (beautification). There was extensive outreach during preparation of the NRS. Approximately 30 community meetings were held to obtain input from citizens. Many suggestions by citizens were incorporated into the strategies of the NRS. As a result, there was strong public support for the NRS and its recommendations. The findings of the NRS were adopted by City Council on July 25, 2005. Resolution No. 36 resolves "that the Wheat Ridge City Council does hereby accept the Neighborhood Revitalization Strategy report, Repositioning Wheat Ridge, and establish its findings and recommendations as guiding principles for revitalizing the City." That adoption process provided clear direction to the citizenry and City staff that City Council intended to implement the recommendations contained in the NRS. Therefore, staff is suggesting that the City Council go one step further and adopt the NRS as a formal amendment to the City's Comprehensive Plan. The NRS is proposed to supersede the Comprehensive Plan to the extent that they conflict. Staff is making this recommendation for the following reasons: I. The NRS has numerous recommendations that relate to Comprehensive Planning, both substantive land use recommendations and procedural recommendations in regards to improving the City's land use entitlement processes. 2. The existing Comprehensive Plan recommends that as subsequent subarea plans and studies are completed (such as the NRS), they be adopted as Amendments to the City's Comprehensive Plan. 3. Adoption as an amendment to the Comprehensive Plan requires a hearing before the Planning Commission, which presents an opportunity to better familiarize that body with the recommendations of the NRS and how it should impact many aspects of their decision making processes. 4. While the Comprehensive Plan is an advisory document for the City Council, it is also a document that City Council and City Staff are required to reference and be consistent with when making land use decisions ranging from rezonings to subdivisions to variances. 5. Adoption as an amendment to the Comprehensive Plan eliminates ambiguities that currently exist between the two documents. There are numerous recommendations in the NRS that are in conflict with the CUl"rent (2001) Comprehensive Plan. Adoption of the NRS as a Comp Plan Amendment will clarify that the NRS is now the controlling document in those instances. 6. As staff works on zoning code text amendments in 2008 and beyond, we have a clear basis for proposing those changes based on numerous citations in the NRS. 7. Adoption of the NRS as an amendment to the Comprehensive Plan sets a clear tone for the direction of the Citywide Comprehensive Plan Update when that process begins later in 2008. 8. Adoption of the NRS as an amendment to the Comprehensive Plan will further support WR2020 in it implementation efforts. This item has been scheduled for public hearing. Notice as required by state statute for the hearing has been provided in the Wheat Ridge Transcript. Staff recommends adoption ofthe NRS. A motion to adopt a resolution is needed. ALTERNATIVES CONSIDERED: The other alternative would be to not adopt the NRS but that would leave the City with conflicting documents providing guidance on land use and redevelopment decisions. FINANCIAL IMPACT: There is no financial impact to the City as a result of adopting the NRS. RECOMMENDED MOTION: "I move to approve Resolution 27-2008, a resolution adopting the Neighborhood Revitalization Strategy as an amendment to the City's Comprehensive Plan." or, "I move to table indefinitely Resolution 27-2008 for the following reasons: " Report prepared by: Sally Payne, Senior Planner Report reviewed by: Ken Johnstone, Community Development Director ATTACHMENTS: 1. Planning Commission Memo Staff Report dated May 5, 2008 2. Planning Commission Minutes date May 15, 2008 3. Planning Commission Resolution 01-2008 4. Resolution No. 27-2008 PLANNING COMMISSION LEGISLATIVE ITEM STAFF REPORT MEETING DATE: May 15, 2008 TITLE: Neighborhood Revitalization Strategy CASE NO. WPA 08-01 IZI PUBLIC HEARING IZI RESOLUTION o CODE CHANGE ORDINANCE o STUDY SESSION ITEM Case Manager: Sally Payne, Senior Planner Date of Preparation: May 5, 2008 BACKGROUND: The City contracted with Winston Associates in late-2004 to develop a neighborhood revitalization strategy for the City of Wheat Ridge. That process culminated in the development of a document entitled "Repositioning Wheat Ridge: Neighborhood Revitalization Strategy" (NRS). On July 25, 2005, after a variety of public outreach events that were used to help develop the document, City Council adopted Resolution No. 36, Series 2005, which accepted the findings and recommendations of that document as guiding principles for revitalizing the City. City Council's acceptance of the findings of the NRS was indeed a bold decision, to the extent that the NRS is in many ways not flattering in its assessment of the current state ofthe City and it is very aggressive in its recommendations as to what changes the City needs to consider in order to achieve the goals ofthe document. An issues of concern is that the NRS is not consistent with the current Comprehensive Plan. There are inconsistencies between the two documents that provide conflicting direction to City staff. To address this, staff has proposed adopting the NRS as an amendment to the Comprehensive Plan. The idea of adopting the NRS has been discussed with both Planning Commission and City Council. SUMMARY OF THE NRS: There was extensive outreach during preparation of the NRS. Approximately 30 community meetings were held to obtain input from citizens. Many suggestions by citizens were incorporated into the strategies of the NRS. As a result, there was strong public support for the NRS and its recommendations. There is a great amount of useful analysis, findings and recommendations in the NRS. The document is organized into three parts A) introduction and overview; B) findings on key indicators; and C) A I I ACHMENT 1 contains the implementation recommendations broken into 3 parts: 1) The Plan; 2) The Tools; and 3) The Activities. Early in the document, the overall approach to revitalization is characterized in a simplified 3-pronged approach: 1. Fix Some Things 2. Make Some Things Great 3. Keep What is Good That simplified approach is further broken down in Section C) of the NRS, which is what this summary will focus on. The Plan: The overall goal ofthe NRS is to "reposition Wheat Ridge in the marketplace". The report identified 6 general categories of activities that are needed to improve the image of Wheat Ridge. 1. Address visually unattractive/eyesore areas 2. Create recognizable "Gateways" to Wheat Ridge 3. Increase the visibility of open space in Wheat Ridge 4. Promote/improve Wheat Ridge's rural qualities 5. Promote/improve Wheat Ridge's historic qualities 6. Market Wheat Ridge as a Community of Choice The Plan also emphasizes 4 targeted redevelopment areas: 1. Redevelopment of the Wadsworth Corridor 2. Accelerate and shape the development of 38th Avenue 3. Development of 44th Avenue into an Orchard District 4. Development of a Town Center The Tools: Seven "tools" are identified as being needed to be able to implement the recommendations of The Plan. 1. Subarea Planning for nortions of Wheat Rid~. Subarea plans lay the framework for defined geographic areas within the City. They facilitate redevelopment efforts and give more predictability to implementation efforts such as rezoning applications or the development of overlay zones. Subarea plans have recently been completed for the Northwest Subarea, portions of 44th Avenue ("Fruitdale") and the Wadsworth Corridor. 2. The City's ComPrehensive Plan. The report indicates that the City's Comprehensive Plan is out of date and needs to be updated. A specific issue identified to be addressed in that update process is the location of a town center. 3. An undated set of Zoninll Codes and Land Use recommendations. The NRS recommends an update to the City's development regulations to allow for development patterns that strong households desire: pedestrian friendly; mixed use, higher density, upscale shops and architectural quality. 2 4. The work ofbudlletinll and capital investment~. Every effort should be made to prioritize capital improvement investments in the areas targeted for redevelopment in the Plan. 5. Economic Development. The economic development challenges that the NRS recommends be addressed include the following: a. Increase aggregate buying power by growing either (or both) the number of households or the disposable income of Wheat Ridge households. b. Improve the aesthetics of existing commercial real estate and upgrade facilities in terms of ease of access and the quality of the shopping environment c. Create a regulatory environment and business culture of a sort that makes businesses want to take risks 6. Urban Renewal and Eminent Domain. The report acknowledges that urban renewal and eminent domain are tools that may be needed to facilitate some of the recommended redevelopment goals; though they should be used with caution and fairness. 7. TransDortation Planning. The NRS notes that the transportation system is integral in defining the community's image. Wadsworth Boulevard and the proposed transit station were identified as areas where the City has opportunities to create an enhanced image through coordinated transportation and land use planning efforts. The Activities: The NRS identifies three central recommendations in this section: 1. All nine of the following strategies must be implemented (see below). 2. Wheat Ridge must overhaul how the City and residents manage change. 3. Wheat Ridge must create a public, nonprofit corporation capable of facilitating and encouraging appropriate development in Wheat Ridge. The Stratellies: 1. Develop new market rate housing at key locations throughout the City. 2. Acquire, upgrade and sell out-of-date housing stocks throughout the City. 3. Improve existing multi-family rental property throughout the City. 4. Redevelop Wadsworth Corridor. 5. Develop West 44th Avenue into an Orchard District. 6. Accelerate and shape the development of 38th Avenue. 7. Develop a Town Center. 8. Continue the development of Wheat Ridge Open Space. 9. Develop signage and enhance gateways and improve the City's general appearance (beautification). STATEMENT OF THE ISSUES: The findings of the NRS were adopted by City Council on July 25,2005. Resolution No. 36 resolves "that the Wheat Ridge City Council does hereby accept the Neighborhood Revitalization Strategy report, Repositioning Wheat Ridge, and establish its findings and recommendations as guiding 3 principles for revitalizing the City." That adoption process provided clear direction to the citizenry and City staff that City Council intended to implement the recommendations contained in the NRS. Therefore, staff is suggesting that the City Council go one step further and adopt the NRS as a formal amendment to the City's Comprehensive Plan. The NRS is proposed to supercede the Comprehensive Plan. Staff is making this recommendation for the following reasons: 1. The NRS has numerous recommendations that relate to Comprehensive Planning, both substantive land use recommendations and procedural recommendations in regards to improving the City's land use entitlement processes. 2. The existing Comprehensive Plan recommends that as subsequent subarea plans and studies are completed (such as the NRS), they be adopted as Amendments to the City's Comprehensive Plan. 3. Adoption as an amendment to the Comprehensive Plan requires a hearing before the Planning Commission, which presents an opportunity to better familiarize that body with the recommendations of the NRS and how it should impact many aspects of their decision making processes. 4. While the Comprehensive Plan is an advisory document for the City Council, it is also a document that City Council and City Staff are required to reference and be consistent with when making land use decisions ranging from rezonings to subdivisions to variances. 5. Adoption as an amendment to the Comprehensive Plan eliminates ambiguities that currently exist between the two documents. There are numerous recommendations in the NRS that are in conflict with the current (2001) Comprehensive Plan. Adoption of the NRS as a Comp Plan Amendment will clarify that the NRS is now the controlling document in those instances. 6. As staff works on zoning code text amendments in 2008 and beyond, we have a clear basis for proposing those changes based on numerous citations in the NRS. 7. Adoption of the NRS as an amendment to the Comprehensive Plan sets a clear tone for the direction of the Citywide Comprehensive Plan Update when that process begins later in 2008. 8. Adoption of the NRS as an amendment to the Comprehensive Plan will further support WR2020 in it implementation efforts. This item has been scheduled for public hearing. Notice as required by state statute for the hearing has been provided in the Wheat Ridge Transcript. Staff recommends adoption of the NRS. A motion to adopt a resolution recommending adoption of the NRS by City Council is needed. RECOMMENDED MOTION: "I move to adopt Resolution 01-2008, a resolution recommending adoption of the NRS and forwarding this recommendation along with the Resolution to City Council for their consideration. 4 ~~A4' , ~ City of ?Whc~lRL-dge PLANNING COMMISSION Minutes of Meeting May 15, 2008 1. CALL THE MEETING TO ORDER The meeting was called to order by Chair BRINKMAN at 7:00 p.m. in the City Council Chambers ofthe Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado. 2. ROLL CALL OF MEMBERS Commission Members Present: Anne Brinkman Dick Matthews Davis Reinhart Jerry Scezney Kim Stewart Steve Timms Commission Members Absent: Jim Chilvers JQ@ Dwyer Staff Members Present: Sally Payne, Senior Planner Ann Lazzeri, Recording Secretary 3. PLEDGE OF ALLEGIANCE 4, APPROVE THE ORDER OF THE AGENDA It was moved by Commissioner MATTHEWS and seconded by Commissioner REINHART to approve the order of the agenda with the following change: Following Item No.7, the regular meeting will be adjourJl~d to a study session to view a training video. The motion passed unanimously. 5. APPROV ALOF MINUTES - May 1,2008 It was moved by Commissioner MATTHEWS and seconded by Commissioner STEWART to approve the minutes of May 1, 2008 as presented. The motion passed 4-0 with Commissioners REINHART and TIMMS abstaining and Commissioners CHILVERS and DWYER absent. 6. PUBLIC FORUM (This is the time for any person to speak on any subject not appearing on the agenda.) There was no one present to address the Commission. Planning Commission Minutes I May 15,2008 ATTACHMENT 2 7. PUBLIC HEARING A. Case No. WPA-08-01: A resolution adopting the Neighborhood Revitalization Strategy as an addendum to the City of Wheat Ridge Comprehensive Plan This case was presented by Sally Payne. She reviewed the development process involved in adoption of the Neighborhood Revitalization Strategy (NRS). The NRS is not consistent with the current Comprehensive Plan. There are inconsistencies between the two documents that provide conflicting direction to city staff. To address this, staff has proposed adopting the NRS as an amendment to the Comprehensive Plan. This proposal has been previously discussed with both Planning Commission and City Council at work sessions. In response to questions from the Commission, Ms. Payne stated that the Northwest, Fruitdale and Wadsworth Sub-area plans were adopted as amendments to the Comprehensive Plan. Thi~ resQlution would amend the year 2000 Comprehensive Plan. One of the conflicts with the City Charter and the NRS is with dwelling units per acre and building heights. A suCcessful transit oriented development would require greater density and increased building heights. It was moved by Comm.issioner REINHART and seconded by Commissioner MATTHEWS toadoptResolution 01-2008, a resolution recommending adoption of the NRS ari<l fllrwllrding this recommendation along with the Resolutiqll.to City Council fol' their consideration. The motion passed 6-0 with Comm.issioners CffiLVERS and DWYER absent. 8. OTHER ITEMS There were no other items to come before the Commission. 9. ADJOURNMENT The meeting was adjourned to study session at 7:23 p.m. The study session and regular meeting were adjourned at 8:00 p.m. Anne Brinkman, Chair Ann Lazzeri, Secretary Planning Commission Minutes 2 May 15,2008 CITY OF WHEAT RIDGE PLANNING COMMISSION RESOLUTION NO. 01 Series of 2008 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF WHEAT RIDGE, COLORADO, CONCERNING THE ADOPTION OF THE NEIGBHORHOOD REVITALIZATION STRATEGY AS AN AMENDMENT TO THE CITY'S COMPREHENSIVE PLAN WHEREAS, the City Council of the City of Wheat Ridge adopted a Comprehensive Plan on October 25, 1999 and amendments were considered and adopted in January 24, 2000; and WHEREAS, the City Council adopted Resolution No. 36, Series 2005 accepting the findings and recommendations of the Neighborhood Revitalization Strategy (NRS) on July 25, 2005; and WHEREAS, the purpose of the NRS was to lay a strong foundation for programming that provides quality housing and encourages new homeownership opportunities; that analyzed the economic conditions, zoning requirements and market feasibility analyses to develop programs that provide opportunities to enhance or expand business recruitment and retention activities; and included programs supporting building rehabilitation programs; and WHEREAS, the overall goal of the revitalization strategy was to rise to the challenge of . restoring sustainability to the city; and WHEREAS, an intensive and inclusive public process was followed eliciting suggestions and direction from the community at-large; and WHEREAS, there was strong public support for the NRS and its recommendations; and WHEREAS, need for development of these strategies was based on many factors. These factors included aging infrastructure and housing, fiscal strain, significant demographic change, fragmented governance, and a lack oflong-range planning focus; and WHEREAS, the strategies and recommendations contained in the NRS are focused on leveraging our strengths and addressing our challenges; and WHEREAS, the NRS will assist the city in returning to a vibrant community with healthy housing markets and thriving commercial centers needed to generate fiscal stability; WHEREAS, C.R.S. 31-23-206 (2) provides that the Comprehensive Plan may be amended by the City from time to time; and WHEREAS, Planning Commission desires to amend the Comprehensive Plan to address the findings and recommendations of the NRS; and WHEREAS, WHEREAS, Planning Commission has held a public hearing as provided \\srv ci eng 002\users$\spayne\My files\NRS\PCresolution5-15.doc ATTACHMENT 3 by C.R.S. 31-23-208 and Section 2-60 (b) of the Wheat Ridge Code of Laws; legal notice thereof duly published in the Wheat Ridge Transcript on May 8,2008. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Wheat Ridge, Colorado, as follows: 1. The Planning Commission of the City of Wheat Ridge hereby recommends adoption of the Neighborhood Revitalization Strategy as an amendment to the City's Comprehensive Plan. 2. The Planning Commission recommends that the Neighborhood Revitalization Strategy supercede the Comprehensive Plan to the extent that they may conflict. 3. A copy of this resolution shall be forwarded to the City Council. DONE AND RESOLVED THIS I~ day of fYlf1A{)- .2008. .~~&-~ ~~IR, PLANNING COMMISSION ATTEST: cZv \\srv-ci-eng-002\users$\spayne\My files\NRS\PCresolution5-15.doc 2 CITY OF WHEAT RIDGE CITY COUNCIL RESOLUTION NO. 27-2008 TITLE: RESOLUTION 27-2008 - A RESOLUTION ADOPTING THE NEIGHBORHOOD REVITALIZATION STRATEGY AS AN AMENDMENT TO THE CITY'S COMPENSATION PLAN WHEREAS, the City Council of the City of Wheat Ridge adopted a Comprehensive Plan on October 25, 1999 and amendments were considered and adopted in January 24, 2000; and WHEREAS, the City Council adopted Resolution No. 36, Series 2005 accepting the findings and recommendations of the Neighborhood Revitalization Strategy (NRS) on July 25, 2005; and WHEREAS, the purpose of the NRS was to lay a strong foundation for programming that provides quality housing and encourages new homeownership opportunities; that analyzed the economic conditions, zoning requirements and market feasibility analyses to develop programs that provide opportunities to enhance or expand business recruitment and retention activities; and included programs supporting building rehabilitation programs; and WHEREAS, the overall goal of the revitalization strategy was to rise to the challenge of restoring sustainability to the city; and WHEREAS, an intensive and inclusive public process was followed eliciting suggestions and direction from the community at-large; and WHEREAS, there was strong public support for the NRS and its recommendations; and WHEREAS, need for development of these strategies was based on many factors. These factors included aging infrastructure and housing, fiscal strain, significant demographic change, fragmented governance, and a lack oflong-range planning focus; and WHEREAS, the strategies and recommendations contained in the NRS are focused on leveraging our strengths and addressing our challenges; and WHEREAS, the NRS will assist the city in retuming to a vibrant community with healthy housing markets and thriving commercial centers needed to generate fiscal stability; WHEREAS, C.R.S. 31-23-206 (2) provides that the Comprehensive Plan may be amended by the City from time to time; and WHEREAS, City Council desires to amend the Comprehensive Plan to address the findings and recommendations of the NRS; and 1 ATTACHMENT 4 WHEREAS, Planning Commission held a public hearing as provided by C.R.S. 31-23- 208 and Section 2-60 (b) of the Wheat Ridge Code of Laws; legal notice thereof duly published in the Wheat Ridge Transcript on May 8, 2008, and forwards a recommendation of approval. WHEREAS, WHEREAS, the City Council has held a public hearing as provided by Section 2-60 (b) of the Wheat Ridge Code of Laws; legal notice thereof duly published in the Wheat Ridge Transcript on May 8, 2008. NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City of Wheat Ridge, Colorado, as follows: 1. The City Council of Wheat Ridge hereby adopts the Neighborhood Revitalization Strategy as an amendment to the Wheat Ridge Comprehensive Plan. 2. The Neighborhood Revitalization Strategy shall supersede the Comprehensive Plan to the extent that they may conflict. 3. An attested copy of this resolution shall be attached to the Neighborhood Revitalization Strategy amendment and a copy ofthe Strategy as attested shall be certified to Jefferson County, Colorado. DONE AND RESOLVED THIS day of .2008. JERRY DITULLIO, MAYOR ATTEST: MICHAEL SNOW, CITY CLERK 2 NEIGBHORHOOD REVITALIZATION STRAGETY 1111111'~~"''''i:Il"OlII- City Council Public Hearing June 9, 2008 I NRS - Why;, - prepm><! I I I I [] City not keeping pace with surrounding communities in terms of development! redevelopment: III Arvada - Old Towne redevelopment, Arvada Ridge III Lakewood - Belmar, Mills Mall, Colfax and Wadsworth redevelopment . These communities seeking out and encouraging redevelopment opportunities NRS - Why it was prepared [] City understood these trends would not reverse on their own I [] City realized to change these trends it , needed a well-defined plan of action [] Made commitment to take on challenge of I changing trends and allocated resources '1.'0'" . [] Impetus for creation of NRS I Ton~h<', "'''ing , ,~ " ~ ,~ ,~, ~ . j [] Background on why Neighborhood Revitalization Strategy (NRS) was developed [] Brief summary of NRS document [] Why adopt the NRS as an amendment to the Comprehensive Plan I NRS - Why;' - p"""oo ~ i ,I ~ g " I I [] Demographic data showed City to be falling behind compared to rest of county: III lower home ownership rate . lower median income III lower median home values . increase in poverty level III aging housing stock III slowing/lack of diversity of retail sales I NRS - Prupooe . i I m n i [J Goal of the NRS to stimulate economic revitalization and stabilize neighborhoods IJ Collaboration of residents, the City, business community, housing and human service providers, other stakeholders c Assets of Wheat Ridge would drive the revitalization process while identifying new resources and partnerships c Result would have direct impact on overall health and sustainability of the entire community 1 NRS - City Council acceptance c Hired consultant in 2004 to develop a :<l neighborhood revitalization strategy for the City ~ 0 Extensive public outreach with approximately 30 I outreach meetings and 4 town meetings ~ [J Resulted in "Repositioning Wheat Ridge: ~ Neighborhood Revitalization Strategy" (NRS) ~ IJ July 2005, City Council adopted a resolution I accepting the findings and recommendations of tJ the NRS as guiding principles for revitalizing the City NRS - S llillillary ~ 'I: 1 ~ ~ I I [] The Plan II Address "eyesores" II Create gateways II Promote/improve existing qualities II Develop a Town Center II Target redevelopment on major corridors o Wadsworth Blvd. o 38th Ave. c 44th Ave. I NRS. Summ<uy i & I ~ I [] The Activities II Nine strategies II Overhaul how the City and residents manage change o Increase citizen participation and leadership o Compliance with high property maintenance standards o Develop flexible zoning framework .. Creation of WR2020 o Non-profit to facilitate and encourage appropriate development in the City I NRS Sum=y ffi ~ " ~ 'J ~ I [] Document contains a large amount of data about the City as a basis for its recommendations [] Part A - Introduction/Overview [] Part B - Key Indicators - demographic profile indicating health of the community [] Part C - II The Plan II The Tools II The Activities I NRS. Smrumcy ~ ~ :& ~ ~ ~~ fl I [] The Tools III Create Subarea plans II Update 2000 Comprehensive Plan II Update zoning code land use regulations II Make economic development a priority .. Target/prioritize capital investments II Utilize urban renewal ii Focus on transportation planning - NRS - Summary [] The Activities (g Strategies) - ~ .. Strategies - land use recommendations ~ 0 Develop market rate housing ~; 0 update existing housing stock I~ 0 Improve multi-family rental property ~ c Redevelop Wadsworth Blvd. corridor ~ 0 Redevelop 44th Ave. corridor o Accelerate and shape 38th Ave. redevelopment o Identify a Town Center c Increase visibility/accessibility to open space o Develop gateway identification and beautification 2 NRS - Why adopt the NRS [] Comprehensive Plan is guiding document for many land use decisions ~ [J NRS includes many Comprehensive Plan type I.i! recommendations I [J NRS is inconsistent with portions of the 2000 ~ Comprehensive Plan, zoning code and City Charter c Sets direction for upcoming Comprehensive Plan update o Provides clear basis for zoning code amendments [J Re-emphasize the importance of the NRS as a policy document I NRS - Co"cl~iO" " . , !if ~ ili ,. ! '" j " NRS supercede the Comprehensive Plan to the extent that they may conflict " Staff recommends adoption of the NRS as an amendment to the City of Wheat Ridge Comprehensive Plan 3 ~"<' ~ r- City of rWheatRl.-dge ITEM NO: 5. REQUEST FOR CITY COUNCIL ACTION 4~ ~%,,;::,>),,::\~ L>~':'.:~:,:S I III WI ~~ COUNCIL MEETING DATE: June 9, 2008 TITLE: APPROVAL OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE SENIORS' RESOURCE CENTER, INC. AND THE CITY OF WHEAT RIDGE FOR Tl1E PURPOSE OF PROVIDING TRANSPORTATION SERVICES TO QUALIFYING INDIVIDUALS FROM SENIOR RESIDENT CENTERS TO FIXED DESTINATIONS D PUBLIC HEARING [gJ BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (mm/dd/yyyy) D ORDINANCES FOR 2ND READING (mm/dd/yyyy) Quasi-judicial: D YES [gJ NO ~~~~ City Clerk ~ City~ EXECUTIVE SUMMARY: Mayor DiTullio, Council Member Langworthy and Hank Braaksma, Manager, Senior Resource Center conducted a survey which was presented to five senior resident housing complexes in the City to determine regular participation in a "Senior Circulator" bus service pilot program. The survey established a strong interest from the City's senior residents for this transportation service. COMMISSION/BOARD RECOMMENDATION:: None STATEMENT OF THE ISSUES: The transportation service anticipated start date is on or about June 16,2008. ALTERNATIVES CONSIDERED: None FINANCIAL IMPACT: None RECOMMENDED MOTION: "I move to approve the Memorandum of Understanding between the Seniors' Resource Center, Inc. and the City of Wheat Ridge, Colorado for the "Senior Circulator" pilot transportation service." or, "I move to not approve the Memorandum of Understanding between the Seniors' Resource Center, Inc. and the City of Wheat Ridge, Colorado for the following reason(s): " Report prepared by: Janice Smothers, Assistant to the Mayor ATTACHMENTS: 1. Memorandum of Understanding 2. Wheat Ridge Senior Circulator Bus Service Group Meeting Notes 3. Survey Letter dated April 2, 2008 Seniors' Resource Center, Transportation Services Memorandum of Understanding This Memorandum of Understanding (MOU) between the Seniors' Resource Center, Inc. (SRC) and the City of Wheat Ridge Colorado (the City) is for the purpose of providing transportation services to qualifying individuals from senior resident centers to fixed destinations. This transportation service is anticipated to start on or about June 16, 2008. The general understanding between parties is as follows; . SRC agrees to provide a vehicle(s) for scheduled transportation service provision of two hours per day, three days per week for the "Senior Circulator" project for the City. . SRC will provide $1 million (minimum) insurance coverage for the vehicle(s) used for service covered in this MOU. . SRC will provide a CBI equivalent background check for all drivers used for this service. . Transportation services will be for residents of Wheat Ridge 60 years and over from the three residence centers selected by the City, to destinations selected by them on a fixed schedule as mutually agreed. . SRC will provide door to door assistance for riders. . SRC will provide wheelchair accessible vehicles for all service days. . SRC understands that only authorized rides provided for this project can be invoiced. . SRC agrees to invoice the City at the rate of $16,000.00 for one year of the above referenced service. This established rate will hold for one full year from the start of service date. Invoices to the City will occur monthly at a rate of 1/1ih of the annual amount for services. . SRC will solicit and retain donations from riders for the service but will not prevent any qualified person from riding if they chose not to provide a donation. . A thirty (30) day written notice by either party will be required to terminate this agreement. Jerry DiTullio, Mayor Mayor, City of Wheat Ridge Date John Zabawa, President Seniors' Resource Center, Inc. Date ,ATTACHMENT 1 Wheat Ridge "Senior Circulator" bus service group 11eti\priI25,2008 City Hall Present: Mayor DiTullio, Councilwomen Langworthy, Hank Braaksma (Seniors' Resource Center), John Berkowitz (Cambridge Park) Mike Schommer (Vintage Place) Three of the five residences responded to the survey indicating a strong interest from their residents for transportation service. At least 26 individuals from the two residences represented indicated a desire or need to use the proposed circulator. Highlands was not represented, but those present felt interest from Highlands would be the greatest since there are more residents, many of whom may not drive. n was felt that once the service started, demand would increase. To go beyond the 6 hours per week additional funding would be needed. Proposal: Based on the information from the returned questionnaires, a three day per week route would be developed. Each residence would get one service day per week, using two hours of time. An example route week: Monday - Cambridge Park would have a bus arrive at the 38th avenue entrance at 9:30 and drive through the complex making three or four stops along Lee Circle and Miller Street. The bus could hold up to 12 people. The SRC driver is trained to assist the rider on and off the bus. The driver would then go to one or two destination addresses such as Applewood (Walmart/King Soopers) making stops to drop riders at different local businesses. The riders would have up to two hours (more if prearranged) and the bus would return to pick them up. The return ride would be to their homes and the driver would assist with packages. Wednesday the same scenario for Highlands and Friday the same for Vintage would occur. Though SRC would gather rider data to better report usage, riders would not need to call ahead as the bus would be on a regular schedule, arriving on the same day and same tim.:: each week. '[t'o -,II ATTACHMENT 2 If advance arrangements were made, a group could use the allotted time for other destinations within Wheat Ridge, such as a group going to lunch at a local restaurant. Trips would be on a donation basis. A three day per week route, two hours per residence, would fully expend the Council approved funding of $16,000 providing 6 hours per week of service at $51.28 per hour. SRC normally bills at $75.00 per hour plus mileage for special groups. Please note that SRC Transportation Services provided over 4800 trips to Wheat Ridge residents in 2007 without local support from the city. The additional $4,000 requested could be used to replace the local funding from Wheat Ridge lost a few years ago during the cities budget crunch. The cost of providing transportation services continues to increase. Restoring $4,000 to SRC Transportations general operations helps leverage federal and county dollars allowing SRC to keep pace with rising costs. ,,~J..( ~ _ ~ City of rP!:WlieatRL-dge .-Y"OFFICE OF THE MAYOR City of Wheal Ridge Municipal Building 7500 W. 29th Ave. Wheal Ridge, CO 80033-8001 P: 303.235.2800 F: 303.234.5924 April 2, 2008 Highlands Lisa Brown, Property Manager 6340 W. 38th Ave. Wheat Ridge CO 80033 Dear Lisa, The City of Wheat Ridge and the Senior Resource Center (32nd & Chase St.) are weighing the pros and cons of the creation of a pilot program of a FREE "Senior Circulator" bus that would be available to pickup and drop off senior riders at locations that have a high concentration of senior residents. The City of Wheat Ridge and the Senior Resource Center would be partnering together for this program. The City of Wheat Ridge is funding the program and the Senior Resource Center is providing bus service at a reduced hourly rate. The following are suggested pickup locations: PickuD PickuD Location PickuD Davs ",Valencia - Morningside ~Vintage . Highland West 'Highland South Cambridge - 35thIWadsworth Blvd - 36thIWadsworth Blvd - 38th Parfet St. - 38th/Marshall St. - 35th/Marshall St. - 38th/Miller St. MondaylW ednesday/Friday MondaylW ednesday/Friday MondaylW ednesday/Friday Tuesday/Thursday Tuesday/Thursday Tuesday/Thursday The following are suggested drop off locations: DroD Off DroD Off Location Wheat Ridge Recreation Center Senior/Community Center Wheat Ridge Post Office Wal-Mart Walgreens 40th/Kipling St. 35th/Marshall St. 40thIWadsworth Blvd. 38thNoungfield St. 32ndNoungfield St. The bus service would be Monday through Friday for two (2) hours a day, one hour for pickups and one hour for returns (actual drive times for the buses) and suggested times would be between 9:30 a.m. and 2:00 p.m. For example, a pickup could be scheduled at Valencia at 9:45 a.m. for a drop off at the Wheat Ridge Recreation Center and then the return trip back to Valencia could be 1:30 p.m. (times are approximate for this example). ATTAClIM1!NT 3 \ Highlands pg2 We are requesting that you make copies of this letter and solicit comments and suggestions from your senior neighbors with the questions below: Would you use this service? YES Do you agree with the proposed Drop Off locations? YES Do you drive now to some the proposed Drop Off locations? YES Please write your comments here (other suggested drop off locations, etc.. .): NO NO NO We would like to schedule a meeting with you or your locations representative at Wheat Ridge City Hall, 7500 W. 29th Ave., on Friday, April 25th, at 3:30 p.m. to hear from you and further discuss this proposal. We want to hear from you to see if this proposal has merit. Please contact Janice Smothers, Assistant to the Mayor, at 303- 235-2815 to RSVP that you or someone from your location can attend the meeting. Please feel free to contact one of us in the meantime with questions. 'Zt' ~e D~liO M or r:Jl C" y of Wheat Ridge 3.235.2800 It/!;;~ ft/V/ H~~sma Transportation Manager Senior Resource Center 303.917.6692 cc: Wheat Ridge City Council Randy Young, City Manager Joyce Manwaring, Parks and Recreation Director Letters sent to: Cambridge Park Homeowners Association Melissa Kesler-Keithly 12265 W. Bayaud Ave. Suite 110 Lakewood CO 80228 , Vintage Place Mike Schommer, Manager 10700 W. 38th Ave. #209 Wheat Rige CO 80033 Morningside Dolores Lowery, Manager 3630 Vance St. #313 Wheat Ridge CO 80033 Highlands Lisa Brown, Property Manager 6340 W. 38th Ave. Wheat Ridge CO 80033 Valencia Condominium Homeowners Association David Wier 780l W. 35th Ave. Wheat Ridge CO 80033 ". ~' _ ~ City of . ?WheatRL.dge ITEM NO: c;, REQUEST FOR CITY COUNCIL ACTION ~~ COUNCIL MEETING DATE: June 9, 2008 TITLE: MOTION TO RAnJ<Y MAYOR DiTULLIO'S APPOINTMENT OF ART BUSHELL TO FILL HiE VACANCY ON HiE WHEAT RIDGE FOUNDATION, TERM TO EM'll<E MARCH 2, 2009 D PUBLIC HEARING [8J BIDS/MOTIONS D RESOLUTIONS D ORDINANCES FOR 1 ST READING (mm/dd/yyyy) D ORDINANCES FOR 2ND READING (mm/dd/yyyy) Quasi -judicial: D YES [8J NO \].~~~ City Clerk ~ City Mana EXECUTIVE SUMMARY: The Wheat Ridge Foundation's members are appointed by the Mayor and ratified by City Council. There is one vacancy with a term expiring on March 2, 2009. Mayor DiTullio has asked that Art Bushell be appointed to the Wheat Ridge Foundation. !=OMMISSION/BOARD RECOMMENDATION: N/A STATEMENT OF THE ISSUES: There will be a vacancy if the appointment to the Wheat Ridge Foundation is not approved. ALTERNATIVES CONSIDERED: None. FINANCIAL IMPACT: None. RECOMMENDED MOTION: "1 move to ratify the mayoral appointment of Art Bushell to the Wheat Ridge Foundation, term to expire March, 2009." Or, "I move to deny the ratification of Art Bushell to the Wheat Ridge Foundation, for the following reason(s): Prepared by: Janice Smothers, Assistant Reviewed by: Michael Snow, City Clerk ATTACHMENTS: 1. Application Q!~tr~JJlJlIlwa 63: 33 Co~-2~34- 5924 iYa\e. "2f!.",ltJ '!l Mayor: v Cily Clerk:""--- City Mgr~ . CilyTreas: CityA!1y:,.:.-' .r..' DC I'IHEt\ r ;'j,;O, 0"-< fJ1 /2.nu)O_Y1.:...~ePt :adS: Wheat Ridge Found,ation." ;: )'T 'y , C L E R IZ '5 0)' i ! ': .' ~---- .. - l"''':'::::':- OOMAlI3 PM"''' :':'::::iaine: '-'-'~'~t-rJltJlf .7 atJ.....q HELL Address: /2 ..:t I' tU_ ~:1 /VP -4 Yo Phone: '303 - :2::J:1- /22 t5' CITY OF' WHEAT RIDGE P/lSE !ll!/!l2 . Are you availabJe for monthly Board m8etl~9$ that occur on week days generaUy . from 9:00 am -10:00 am? _l,lE' ... Why ati1 )'(II,! interested in this po$ition? r A-dI d /w.~~ .~ ~i-9 ..(;,(t. 1/11' ..J-k. (1, if IN' ~~S tml!/k- ., W/-lv~ 7P br> :J4.c.-f.1 V-c.. ..r: C! fiN d1AKE" 411/ What Ide.. or $kills will YOU. bring to the positIon? .1; -rlultlK. LJt.A.._:;).l)e -/-A< 6.ix. t}AI./ I-dI #d--- tt.f/'L.?ff4 * 5f-e..tt<' /J/.r,1 0/1/ 1//J".J.r -III/UK. _/~ ~'JltJ 111/ /I"'I,y ~ Are you currently involved with any. other boards, commItteQ, or other o to ... . 1... ='....:.~~'.."'.,.ons r 13011Ra 1) Irl~fL :2P/Zo , ~~e tJ#;f",,~ >>L2D , 11t.-n 1'1. ;lppjY ~~te ' ATTACHMENT 1