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HomeMy WebLinkAbout01-24-22 City Council MeetingAGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO January 24, 2022 7:00 p.m. This meeting will be conducted as a VIRTUAL MEETING ONLY . No members of the Council or City staff will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on January 24, 2022). 2. Virtually attend and participate in the meeting through a device or phone: • Click here to join or provide public comment. • Or call +1-669-900-6833 with Access Code: 842 1021 3429 and Passcode: 379294 3. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Those requiring assistance, ASL or translation service for languages other than English are asked to contact the Public Information Officer at 303- 235-2877 or wrpio@ci.wheatridge.co.us with as much notice as possible. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES • October 18, 2021 Study Session Minutes • November 8, 2021 City Council Meeting Minutes • November 15, 2021 Study Session Minutes • November 22, 2021 City Council Meeting Minutes APPROVAL OF AGENDA PROCLAMATIONS AND CEREMONIES Heart Healthy Month PUBLICS’ RIGHT TO SPEAK a. Public may speak on any matter not on the Agenda for a maximum of 3 minutes under Publics’ Right to Speak. Please speak up to be heard when directed by the Mayor. CITY COUNCIL AGENDA: January 24, 2022 Page -2- b. Members of the Public who wish to speak on a Public Hearing item or Decision, Resolution, or Motion may speak when directed by the Mayor at the conclusion of the staff report for that specific agenda item. c. Members of the Public may comment on any agenda item in writing by noon on the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on Wheat Ridge Speaks are considered part of the public record. 1. CONSENT AGENDA a. Motion to approve the purchase and payment of 2022 vehicle replacements and additions and the installation of lighting and auxiliary equipment in a total amount not to exceed $862,008 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING ORDINANCES ON FIRST READING DECISIONS, RESOLUTIONS, AND MOTIONS 2. Motion to approve an amendment to a contract with Short Elliot Hendrickson, Inc., Denver, CO, and subsequent payments, in an amount not to exceed $592,858.94 for professional services to complete the construction plans and specifications for Wheat Ridge · Ward Station pedestrian bridge, plazas, and trail improvements 3. Motion to approve an amendment to a contract with HDR, Inc., Denver, CO, and subsequent payments, in an amount not to exceed $116,710.31 for professional services for property acquisition services for Wheat Ridge · Ward Station pedestrian bridge, plazas, and trail improvements CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS ADJOURNMENT Adjourn to Special Study Session PROCLAMATION HEART HEALTHY MONTH FEBRUARY 2022 WHEREAS, February is American Heart Month, a time to increase awareness about heart disease and learn more about preventative measures to reduce the risk; and WHEREAS, cardiovascular disease is the single leading cause of death for both men and women in the United States, responsible for one in three deaths in the United States each year; and WHEREAS, every person can take steps to reduce the risk factors associated with heart disease by maintaining a healthy weight, eating healthier foods, increasing physical activity, seeking regular physician checkups and refraining from tobacco use; and WHEREAS, the City passed a resolution in 2014 confirming the City’s commitment to encourage healthy opportunities; and WHEREAS, the City’s Healthy Eating Active Living (HEAL) Committee, consisting of staff from Lutheran Medical Center, Kaiser Permanente, Jefferson County Public Health, Localworks, local businesses and residents, is focused on promoting healthy opportunities for Wheat Ridge residents and businesses; and NOW THEREFORE, I, Bud Starker, Mayor of the City of Wheat Ridge, do hereby declare the month of February 2022, as HEART HEALTHY MONTH and encourage all citizens and businesses of Wheat Ridge to participate in this effort by participating in heart healthy activities, screenings, and informational classes. IN WITNESS WHEREOF, on this 24th day of January, 2022. ______________________________ Bud Starker, Mayor __________________________ Steve Kirkpatrick, City Clerk STUDY SESSION NOTES CITY OF WHEAT RIDGE, COLORADO Hybrid - Virtual Meeting October 18, 2021 Mayor Bud Starker called the Study Session to order at 6:33 p.m. This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. All eight members of Council were present in Council Chambers for this session. Mayor Pro-Tem welcomed the Council, other elected officials, staff and interested citizens. The Mayor Pro-Tem also explained the virtual/hybrid meeting format, how citizens will have the opportunity to be heard, and the procedures and policies to be followed. Council members present Zach Urban, Amanda Weaver, Judy Hutchinson, Janeece Hoppe, Korey Stites, Valerie Nosler Beck, and Rachel Hultin. Mayor Starker was traveling out of state this evening. Councilmember Dozeman excused herself. Also, present: City Manager, Patrick Goff; City Clerk, Steve Kirkpatrick; City Attorney, Gerald Dahl; Director of Parks and Recreation, Karen O’Donnell; Director of Community Development, Ken Johnstone; Projects Supervisor, Mark Westberg; interested citizens and guests. Citizen’s Right to Speak None one presented to speak Note about Wheat Ridge Speaks: Citizens may visit the Wheat Ridge Speaks website and enter written comments of up to 1,000 words on any Council agenda item. The deadline for citizens to submit comments is 12:00 Noon Mountain Time on the day of a Council session so that Council members, other elected officials and City Staff have time to review the comments before the meeting on Monday evening. The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these minutes, placing each comment along with the record for that agenda item. 1. Jefferson County Multi-Hazard Plan 2021 Update Discussion of this item began at approximately 6:34 pm Issue Natural hazards in Jefferson County and the City of Wheat Ridge have historically caused significant disasters resulting in damage to property and natural resources, and in some instances, loss of life. Undertaking hazard mitigation actions in accordance with an adopted and updated plan will reduce the potential for harm to people and property from future hazard occurrences. Council adopted the current Jefferson County Multi-hazard Mitigation Plan on August 22, 2016. The Federal Disaster Mitigation Act of 2000 requires that an adopted natural hazard mitigation plan be updated every five years as a condition of future funding for mitigation projects under Federal Emergency Management Agency (FEMA) pre- and post-disaster mitigation grant programs. The City of Wheat Ridge has fully participated in the FEMA-prescribed mitigation planning process to help prepare this 2021 update to the 2016 Jefferson County Multi-hazard Mitigation Plan. Staff Reports Projects Supervisor, Mark Westberg presented to Council a detailed update and restated the background, opportunities for public comment and that the plan was reviewed by the Colorado Office of Emergency Management (COOEM) and FEMA from July through September. FEMA approved the plan in mid-September pending adoption by the City and other partner agencies. He supported his report with a detailed PowerPoint presentation. Staff will be recommending adoption (by resolution) of this update to the Jefferson County Multi-Hazard Mitigation Plan on November 8, 2021. This updated plan will aid in the on-going planning of projects that will lessen the impact of natural disasters on the City, assist in obtaining mitigation funds, and will help maintain the City’s Class 5 CRS rating. Councilmembers had questions and comments, to which staff and Mr. Westberg gave detailed responses: How will residents receive notice that the flood plain plan is changing? Please, explain when the City is responsible for a drainage ditch or conduit and when is the resident responsible? How has this plan helped the City and our residents plan for and mitigate hailstorms? Have other organizations, for example the school district, hospital, nursing homes, childcare facilities and utilities, been notified of the changes to the plan? In locations where the embankments along Clear Creek are steep and the water flow velocity increases, how does the City mitigate the risk in case of local flooding to residents, especially children? Do we have a plan with the fire districts serving Wheat Ridge to address the risk or wildfire in the City, especially along the Creek and smaller runs that course through the City? When we have a natural disaster the power, internet and cable TV services are often down. How do we notify residents of the situation, danger and safe places to evacuate or shelters available? Is there an effort to inform people in the agricultural community and residents about actions they should take to protect animals in the event of a flood, windstorm, or other natural or manmade disaster? Councilmember Urban proposed a consensus that Council formally adopt the plan at a future Council Meeting. 2. Staff Report(s) Discussion began at 7: pm, approximately minutes into the recording of the session 3. Elected Officials’ Report(s) Discussion of this item began at approximately 7: PM. Councilmember Hoppe r Councilmember Dozeman Councilmember Hutchinson Councilmember Hultin thanked those who organized and attend the Harvest Festival. Councilmember Weaver City Clerk Kirkpatrick reminded Mayor Starker t ADJOURNMENT TO SPECIAL MEETING The Study Session adjourned at 7:15 pm. APPROVED BY CITY COUNCIL ON JANUARY 24, 2022. Steve Kirkpatrick, City Clerk Janeece Hoppe, Mayor Pro Tem City Council Meeting Minutes CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING November 8, 2021 Note: This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. All eight members of Council were present in Council Chambers for this session. Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format. Mayor Starker called the Regular City Council Meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ROLL CALL OF MEMBERS Janeece Hoppe Judy Hutchinson Zachary Urban Rachel Hultin Amanda Weaver Korey Stites Leah Dozeman Valerie Nosler Beck Also, present: City Attorney, Gerald Dahl; City Manager, Patrick Goff; City Clerk, Steve Kirkpatrick; City Treasurer, Chris Miller; Municipal Judge Christopher Randall; Community Development Director, Ken Johnstone; Lauren Mikulak, Planning Supervisor; other staff, guests and interested Members of the Public. APPROVAL OF MINUTES None for this evening APPROVAL OF AGENDA Without objection or correction, the agenda stood as announced. PROCLAMATIONS AND CEREMONIES Mayor Starker read and presented the Proclamations Swearing-in of Newly Elected Officials Judge Christopher Randall administered the statutorily prescribed Oath of Office to Janeece Hoppe as Councilmember District l, Scott Ohm as Councilmember District ll, Amanda Weaver as Councilmember District lIl, Leah Dozeman as Councilmember District lV, and Bud Starker as Mayor. The new and returning officials took their places on the dais. City Council Minutes November 8, 2021 page 2 Recognition of Outgoing Elected Official Mayor Pro-Tem Janeece Hoppe presented Councilmember Zach Urban with a years of service plaque and a framed photograph. Mayor Starker thanked outgoing Councilmember Urban for his dedication and service to the City of Wheat Ridge. He recognized the voters of Wheat Ridge for their participation in our democracy. He recognized all of the candidates – noting it is not an easy thing to do. Mr. Urban then delivered these comments about his experiences. My first introduction to Wheat Ridge was in 3rd grade, Swanson Elementary took us on a field trip to Wheat Ridge. I remember the bus taking us westbound 44th Avenue to a magical place called "Prospect Park" for "Day on the Prairie" it was then that I began to appreciate all Wheat Ridge had to offer, including the rash of poison Ivy I caught running around the trails that day. In middle school I applied for and was turned down for being too young for a job at Valentes Italian Restaurant, at 38th and Reed Street (where Colorado Plus is today). By high school my rash of disappointments in Wheat Ridge had improved with my successful Eagle Scout Board of Review at the Holy Cross Lutheran Church at 45th and Wadsworth. Taking these early mixed results into consideration, my wife and I gave Wheat Ridge a chance, and thankfully Wheat Ridge gave us a chance. For my family and I, Wheat Ridge has always been a home, a playground and a place of employment. I have not always achieved what I set out to do here in Wheat Ridge, and that's the best part about this town, that no matter the setbacks and disappointments it presents us with, Wheat Ridge always balances out these obstacles with joys and blessings in a way only Wheat Ridge could deliver, including our two children born at Lutheran Medical Center. While I won’t be up here on the dais, I haven’t lost my itch for serving Wheat Ridge. I look forward to working with each of you to continue making Wheat Ridge the best place to live, work and play for all. My advice to this City Council and future Council members is three-fold, Listen to your Constituents, Read the Packet and Show Up. That’s it, everything else will balance out in time. The more you do these three things the better your judgements and decisions will be, and so will our fair City of Wheat Ridge be for your efforts. Thank you to the Citizens, business owners, and employees of the City of Wheat Ridge, specifically the Voters of District 2, and individually I want to say "Thank You!" to Melinda Urban, Isabella Urban, Isaiah Urban, Steve and Andrea Urban, Kathy Tolman, Vivian Vos and Greg Picchione, Michael LaSasso, Rev. Jason Thuerauf, Ralph Mancinelli, Tony Flasco, Harry Hanley, Ken Siler, Kent Davis, Mike Stites, Hank Stites, Wanda Sang, Joyce Jay, Kristi Davis, Monica Duran, David Kueter, Gretchen Cerveny, Lilly Greigo, George Vendeginia, Chad Harr, Joe Demott, Larry Matthews, Janelle Shaver, Michael Snow, Louis Turner, Tracy Langworthy, Chris Miller, Larry Schultz, Genevieve Wooden, Tim Fitzgerald, Terry Womble, Don Efanti, Walt Pettit, Scott Ohm, City Council Minutes November 8, 2021 page 3 Jerry Ditullio, Former. Police Chief Dan Brennan, Dominick Breton, Dean Gokey, Dean took the time to meet me for Coffee at the Chalet 13 years ago, sparking my interest to serve the Citizens of Wheat Ridge. Thank you, Dean Gokey! And finally, to SRO Barry Malloy, who gave me my first moving violation back in high school, and all sworn law enforcement officers past and present who put on a badge and swore an oath to serve and protect the great City of Wheat Ridge. THANK YOU. ¡Via con Dios Wheat Ridge! Entered into the Record of the November 8th, 2021 Wheat Ridge City Council Meeting Zachary Urban, Wheat Ridge City Council Member 2013-2021 Veterans Day, November 11, 2021 and National Veterans and Military Families Month Mayor Starker proclaimed November 2021 as National Veterans and Military Families Month where our veteran and military families do so much and ask for little. They are strong and adaptable, changing course to accommodate the needs of our country, often foregoing personal wishes. They are capable and proud, holding down the home front during their loved one’s deployments, coping through their absence, knowing the risk but providing unwavering support, and helping them readjust when they come home. He also recognized and honored our veterans for their service on Veterans Day, Thursday November 11, 2021. Where America has the greatest armed forces in the history of the world. Law Enforcement Records Personnel Appreciation Week, November 8-12, 2021 Mayor Starker proclaimed November 8, 2021, through November 12, 2021, as Law Enforcement Records Personnel Appreciation Week. Where the dedicated Law Enforcement Records personnel serve the state of Colorado to provide communities with vital services and are crucial to assisting law enforcement agencies identify, pursue, capture, and process suspects PUBLIC’S RIGHT TO SPEAK Work on this item began at 7:29 p.m. Jerry DiTullio, 32nd and Newland. Began by thinking former CM Urban for his service to our residents. He also congratulated each of our newly (re-) elected public officials. He reported a robust response to the City’s dead tree removal program. Lastly, he spoke about property taxes in his official capacity as the Jefferson County Treasurer. Jefferson County taxpayers who paid property tax in 2020 (both residential and commercial) will soon receive a TABOR refund check in the mail, as required by the state’s Taxpayer’s Bill of Rights Amendment (TABOR). The Treasurer's City Council Minutes November 8, 2021 page 4 Office is working with the county administration on preparing the checks and the mailing. Checks should be mailed later in November/2021. Preliminary data: • $1.5 million to be refunded via check • Approx. 212,000 checks will be mailed totaling $1.5 million • Average check will be approx. $7, from one cent up to $44,000 • Approx. cost to mail is $200,000 which is approx. .95 cents per envelope • Treasurer’s Office will cash checks for taxpayers at $100 or less • Questions? Please call 303-271-8330 Jerry DiTullio, Jefferson County Treasurer and Wheat Ridge Resident Ken Burnett, 6995 W.33rd Avenue. Ken recounted his life residing here in Wheat Ridge from his schooling as a child and adolescent, to his success as a local businessman. He purchased his current home a few years ago. He installed solar features in his home. All of this got turned upside down when he learned that Century Link is installing a 5G tower in the easement in front of his home. Like many others he had no idea that the tower was coming. He called the City and learned that there are no restrictions on installing these radioactive devices wherever the telecom carriers want. We need to amend the building code so that residents have some opportunity to give input. Franklin Salazar, 6990 W. 33rd. Place, came to speak about the cell towers Mr. Burnett spoke about. He gave detailed information about the Code and the placement of these cellular 5G towers. He asserted that the planned locations of these towers should be moved to major intersections, which are much more logical positions for these towers. He distributed two designs for locating cell towers at the site in his neighborhood, asserting that his suggested plan would achieve the same cellular coverage without locating a single tower in a residential neighborhood. He urged Council to consider changes to Code, including building code, to give residents an opportunity to give their input before construction of these towers get permitted. Tom Burnett 6999 W. 33rd Ave. Also urged Council to require that residents have more notice, more input and more options when a cell tower permit application is submitted to the City staff. Casey Burnett 6999 W. 33rd. Ave. urged Council to make a specific amendment to Code to disallow placing these towers anywhere. We want a stop work order on the current project until we can have input. City Council Minutes November 8, 2021 page 5 Note about Wheat Ridge Speaks: Members of the Public may visit the Wheat Ridge Speaks website and enter written comments of up to 1,000 words on any Council agenda item. The deadline for members of the public to submit comments is 12:00 Noon Mountain Time on the day of a Council session so that Council members, other elected officials and City Staff have time to review the comments before the meeting on Monday evening. The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these minutes, placing each comment along with the record for that agenda item, including items that address a public hearing (verbatim, if the comments do not contain lascivious language or unlawful hate speech). CONSENT AGENDA None for this evening. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 1. Resolution No. 54-2021 - A Resolution approving a major subdivision at 3900-3920 Upham Street in the Residential-Three (R-3) Zone District (Case No. WS-21-02 / Fox Hollow on Upham). Discussion began at approximately 7:40 pm Councilmember (CM – see footnote) Hultin introduced Resolution No. 54-2021 Issue The applicant is requesting approval of a major subdivision on property located at 3900 to 3920 Upham Street. The purpose of the request is to subdivide the existing two (2) lots into six (6) lots and a drainage tract. Mayor Starker opened the public hearing. The Mayor reviewed the procedures. No citizens appeared in chambers to address this issue. There were none who wanted to speak through the Zoom format. Because CM Ohm voted on this matter, as he was obliged to do while serving on the Planning Commission, on advice of the City Attorney, Mr. Dahl, it was proper to ask CM Ohm several questions before CM Ohm votes on this matter as Council considers this quasi-judicial resolution. Mr. Dahl asked several detained questions. CM Hoppe moved to approve participation of CM Ohm on Council as it considers this matter, Resolution No. 54-2021. Seconded by CM Stites. Motion passed 6 -1 with CM Dozeman voting no and CM Ohm abstaining. Beginning with these minutes and going forward, the title Councilmember is abbreviated as CM (like other common, title abbreviations: Rep. for Representative, Sen. for Senator and MC for Member of Congress). City Council Minutes November 8, 2021 page 6 Staff Presentation Ken Johnstone, Community Development Director, Lauren Mikulak, Planning Manager, and Scott Cutler, Senior Planner, presented that the property is located on east side of Upham Street between 38th Avenue and 44th Avenue. The site is 56,714 square feet (1.3 acres) and contains two lots that are roughly the same size: • 3900 Upham Street: contains a single-family home built in 1942 • 3920 Upham Street: contains a single-family home built in 1932 The property is zoned Residential-Three (R-3), as are all properties in this area along Upham Street. Properties to the south are zoned Mixed Use – Neighborhood (MU-N) and Mixed Use – Commercial (MU-C) and contain a variety of uses, including office, the fire department, a public school, and the 4-story building known as West 38 containing high-density apartments and retail. Properties along Upham Street in this area contain a variety of residential uses, including apartment buildings and single-family homes. Part of the school property to the east is zoned Residential-Two (R-2), and the school building abuts the southeast corner of the subject property. Public Comment No one came forward to speak. Council Questions and comments Councilmembers had no comments or questions, having thoroughly studied this matter in a recent Study Session. Motion by CM Hultin to approve Resolution 54-2021 – a resolution approving a major subdivision at 3900 and 3920 Upham Street and zoned Residential-Three (R-3) for the following reasons: 1. City Council has conducted a proper public hearing that meets all public notice requirements as required by Section 26-109 and 26-407 of the Code of Laws. 2. The requested subdivision has been reviewed by the Planning Commission, which has forwarded its recommendation of approval. 3. The subdivision plat has been found in compliance with Article IV of Chapter 26 of the Code of Laws. 4. All agencies can provide services to the property with improvements installed at the developer’s expense. and with the following conditions: 1. The applicant shall pay the required fees-in-lieu of parkland dedication at time of each building permit. 2. The developer shall enter into a Subdivision Improvement with the City at the time of recordation of the subdivision plat City Council Minutes November 8, 2021 page 7 Seconded by CM Stites, the motion carried 8-0. 2. Council Bill No. 20-2021 - An Ordinance amending Chapter 26 of the Wheat Ridge Code of Laws concerning letter notice to property owners and occupants for development applications (Case no. ZOA-21-03) Discussion began at approximately7:54 pm CM Hutchinson introduced Council Bill 20-2021. Mayor Starker announced that this item is a public hearing and not quasi-judicial. Issue The City’s zoning code has specific letter notice requirements for development applications including for neighborhood meetings, comment periods, and in advance of public hearings. For most mailings, the code only requires that mailings are sent to property owners which excludes other stakeholders, such as renters or business tenants. This ordinance expands letter notice for development applications to include owners and occupants to provide more inclusive information sharing in the community. The Mayor reviewed the procedures. No citizens appeared in chambers to address this issue. There were none who wanted to speak through the Zoom format. City Clerk Kirkpatrick assigned Ordinance No. 1725 Staff Presentation Lauren Mikulak, Planning Manager summarized the prior actions and background of the bill where the City’s interest in considering these ne Public Comment No one came forward to speak. Council Questions and comments Councilmembers had no questions, again having reviewed this matter during a recent Study Session. Councilmembers commented on the importance of this action and why they support it. Motion by CM Hutchinson to approve Council Bill 20-2021 – An Ordinance amending Chapter 26 of the Wheat Ridge Code of Laws concerning letter notice to property owners and occupants for land use applications, and that it take effect 15 days after final publication, seconded by CM Hoppe, the motion carried 8-0. ORDINANCES ON FIRST READING Discussion began at approximately 7:58PM City Council Minutes November 8, 2021 page 8 3. Council Bill No. 21-2021 - An Ordinance approving the rezoning of property located at approximately 4051 Clear Creek Drive from Planned Commercial Development (PCD) to Planned Mixed Use Development (PMUD) (Case No. WZ-21-04) Councilmember Stites introduced Council Bill 21-2021. ISSUE The applicant is requesting approval of a zone change from Planned Commercial Development (PCD) to Planned Mixed Use Development (PMUD) with an Outline Development Plan (ODP) for property located at approximately 4051 Clear Creek Drive. The request will add an additional planning area (Planning Area 9) to Clear Creek Crossing. Motion by Councilmember Stites to approve Council Bill No. 21-2021 - an ordinance approving the rezoning of property located at approximately 4051 Clear Creek Drive from Planned Commercial Development (PCD) to Planned Mixed Use Development (PMUD) on first reading, order it published, public hearing set for Monday, December 13, 2021 at 7 p.m. as a virtual meeting and in City Council Chambers if allowed to meet in person on that date per COVID-19 restrictions, and that it take effect 15 days after final publication, seconded by CM Dozeman, motion carried 8-0. DECISIONS, RESOLUTIONS AND MOTIONS Discussion began at approximately 8:00 PM 4. Motion to approve payment to Tiimo Mang with Aethyrworks, LLC, in the amount of $185,000, for his public art piece entitled “Agrarian Calling,” to be installed at the Clear Creek Crossing Site. CM Weaver introduced the Motion. Issue The Clear Creek Crossing site development includes a public art project. The process for selecting public art is defined in the Public Art Management Plan. Per this process, a public art piece entitled “Agrarian Crossing” by artist Tiimo Mang has been commissioned. Mang’s proposal was selected by an appointed committee for recommendation to the Cultural Commission. The Commission then makes a recommendation to City Council for acceptance and purchase. The purchase price of $185,000 includes design, construction, installation, and documentation. Staff Presentation Karen O’Donnell, Director of Parks & Recreation summarized the prior action where the Cultural Commission recommended purchase of the sculpture on October 13, 2021 plus the City Council adopted the Public Art Management Plan on July 22, 2002. City Council Minutes November 8, 2021 page 9 The cost for this acquisition is $185,000. The funds for this purchase are appropriated in the Public Art Fund in the amount off $192,482 Public Comment No one came forward to speak. Council Questions Councilmembers had several detailed questions about the process of developing the art display, the budget, lighting and project timeline. CM Weaver commented during debate on the motion that she found the process open, inclusive, thorough and fair. The discussions about the art and its placement were very interesting and the whole project is very exciting. Motion by CM Weaver to approve payment to Tiimo Mang with Aethyrworks, LLC in the amount of $185,000 for his public art piece entitled “Agrarian Calling” to be installed at the Clear Creek Crossing site., seconded by CM Stites, motion carried 8-0. 5. Resolution no. 55-2021 – a resolution adopting the Jefferson County Multi- Hazard Mitigation Plan, 2021 Update Discussion began at approximately 8:24 PM CM Nosler Beck introduced Resolution No. 55-2021. Issue The Federal Disaster Mitigation Act of 2000 requires an adopted natural hazard mitigation plan to be updated every five years as a condition of future funding for mitigation projects under Federal Emergency Management Agency (FEMA) pre- and post-disaster mitigation grant programs. Therefore, the 2021 update of the Jefferson County Multi-Hazard Mitigation Plan, needs to be adopted by Council to replace the 2016 version. Staff Presentation Mark Westberg, Projects Supervisor presented on the issue to include that the Mitigation planning begins with the identification of the natural hazards that may impact the City. Once these hazards have been identified, risk assessments are conducted to determine the geographical areas that may be impacted by each hazard. The information from the risk assessment identifies vulnerable areas within and around the City. The last step is to identify potential future projects that will reduce the impact of the identified hazards on the City. The plan will need to be updated again in 2026. The public comment period for this update ended on June 25, 2021. A virtual public meeting forum was held in early June 2021. After public comments were incorporated, City Council Minutes November 8, 2021 page 10 the plan was reviewed by the Colorado Office of Emergency Management (COOEM) and FEMA from July through September. FEMA approved the plan in mid-September pending adoption by the City and other partner agencies. Adopting this comprehensive update to the previously approved plan has no immediate financial impact on the City. However, adopting this updated plan will assist in maintaining or improving the City’s CRS rating which will result in savings to residents who have floodplain insurance policies. Public Comment No one came forward to speak. Mayor Starker closed the public hearing. Council Questions CM Hoppe asked a detailed question about the art project, which staff answered. Motion by CM Nosler Beck to approve Resolution No. 55-2021, a resolution adopting the Jefferson County Multi- Hazard Mitigation Plan, 2021 Update, seconded by CM Hutchinson, motion carried 8-0. 6. Motion to elect the Mayor Pro Tem Discussion began at approximately 8:26 PM. Councilmember Hoppe introduced the Motion. Issue Each year City Council Members elect by a majority vote a Mayor Pro Tem who serves until their successor is elected. The election is conducted according to Section III (B) of the City Council Rules of Order and Procedure as follows: B. MAYOR PRO TEM 1. At the first or second Regular meeting in November of each year, the Council shall elect a Mayor Pro Tem who shall serve until their successor is elected. The procedure shall be as follows: a) The Chair will announce that the floor is open for nominations for the position of Mayor Pro Tem. b) Nominations will be taken from City Council members by voice. No second is needed. c) Each nominee will have the opportunity to address the Council. d) A motion and second is then in order to elect one of the nominees to the position of Mayor Pro Tem. If the motion is not carried, additional City Council Minutes November 8, 2021 page 11 motions are in order until a Mayor Pro Tem is elected by a majority of Council present. Staff Presentation Patrick Goff, City Manager listed the Mayor Pro Tem’s authority and duties which include: 1. In the absence of the Mayor, the Mayor Pro Tem shall preside as the Chair and shall have the voting privileges of a regular Council Member 2. Function as the Council Parliamentarian 3. Review and set the Agenda prior to Council Meetings and add emergency items for discussion if necessary 4. Remove any item from the Agenda or any Regular Meeting or Study Session, before publication, with the exception of: a. Any item placed on the Agenda by two (2) Council Members or by the Mayor and one (1) Council Member prior to the meeting b. An item added by the Council by majority vote of Council present during any meeting 5. Arrange for and coordinate the orientation of all newly elected officials, including a review of Rules of Order and Procedure for the City Council Motion by Councilmember Hoppe to nominate CM Rachel Grace Hultin as Mayor Pro Tem, effective immediately, term to expire upon election of their successor, seconded by Councilmember Stites, motion carried 8-0. 7. Motion to approve a memorandum of understanding and other documents pertaining to opioid settlements. Discussion began at approximately 8:30 PM CM Dozeman introduced the Motion. Issue Council is asked to approve the agreements needed to allow the City to receive funds made available from the national opioid litigation class action suits. Staff Presentation Gerald Dahl, City Attorney stated that the City of Wheat Ridge is one of several local governments in Colorado that pursued litigation against several pharmaceutical companies for their role in the national opioid epidemic. The City joined with other local governments in a class action lawsuit. City Council Minutes November 8, 2021 page 12 Approximately $400 million will be made available from the settlement for both the State of Colorado and local governments, for which there is a distribution process. The Colorado Department of Law has come to an agreement with local governments for distributing opioid settlement and recovery funds. The exact financial benefit to the City will be determined based on a formula administered by the state. Pharmaceutical companies Purdue Pharma, McKinsey & Co., Johnson & Johnson, AmerisourceBergen, Cardinal Health, and McKesson caused an opioid epidemic when in the late 1990s they reassured the medical community that patients would not become addicted to opioid pain relievers, and healthcare providers began to prescribe them at greater rates. Increased prescription of opioid medications led to widespread misuse of both prescription and non-prescription opioids before it became clear that these medications could indeed be highly addictive. A broad group of state and local governments, including the City of Wheat Ridge, joined in class action suits against the manufacturers. This settlement is the result of those actions. Public Comment No one came forward to speak. Council Questions CM Nosler Beck commented that this year CML has briefed us on how the decisions will be made and the funds distributed. This represents a significant opportunity to impact opioid addiction. CM Hutchinson asked how Council will know where the funds have been spent. Mr. Goff gave a detailed reply. He indicated that once we know how much Wheat Ridge will receive, we will come back to Council with more information and any formal actions required. CM Hoppe commented during discussion on the motion that she looks forward to hearing more details about how the funds will get expended and how priorities are set. Motion by CM Dozeman to approve a memorandum of understanding and other documents pertaining to opioid settlements, seconded by CM Stites, motion carried 8-0. CITY MANAGER’S MATTERS Mr. Goff commented that we have a new restaurant opening at Golds Marketplace. Bonds for the redevelopment of the Golds Marketplace will be issued tomorrow. Mr. Johnstone commented that regulation of cell towers is closely regulated at the Federal, state and local levels. The City is constrained by these Federal and state regulations and statutes in terms of regulating cell tower installations. City Council Minutes November 8, 2021 page 13 A lengthy and detailed discussion of the City’s options to regulate the location and permitting for cellular towers followed. CITY ATTORNEY’S MATTERS Nothing tonight. ELECTED OFFICIALS’ MATTERS CM Nosler Beck congratulated all those who were sworn in tonight. She thanked CM Hoppe for her mentoring and support as Mayor Pro Tem. CM Nosler Beck announced that there is a family learning series, entitled Healthy Minds Night, scheduled for several schools throughout the City. These family learning programs are aimed at the right needs during this time of pandemic, and widespread stress. CM Hutchinson expressed her pleasure that Wheat Ridge Lanes will continue to operate. There is a Planning Commission seat open for District I and she encouraged qualified residents of District I to apply. CM Dozeman expressed her excitement and satisfaction with the opportunity to serve Wheat Ridge for another four years as the representative of the residents of District IV She thanked CM Hoppe for her excellent and long-standing service as Mayor Pro Tem, and for her leadership on Council. CM Ohm announced that his election creates an opening on the Planning Commission representing District II and encouraged qualified residents to apply. He offered to help orient new Planning Commission members, since he has served on the Commission for several years prior to his election to Council. CM Hultin congratulated CM Ohm on his election and looks forward to serving with him. She then thanked CM Hoppe for her outstanding service to the City and to her peers on Council during her time as Mayor Pro Tem. CM Hultin reported on discussions with our Sustainability staff and committee members and proposed that we create a new position, the appointment of a CM to the Sustainability Committee. Tonight, she asks only that Council reach a consensus to take this step and then ask that Councilmember interested in serving email Maryann Schilling expressing their desire to serve and some thoughts on how the Councilmember would enhance that Sustainability Committee’s work. Consensus attained. CM Hultin asked Mr. Goff about the impact of the Infrastructure Bill on our local projects. He gave a detailed answer based on what we know at present. Councilmember Weaver echoed the congratulations to recently elected officials and the public for coming out to vote. She thanked Wheat Ridge District III residents for voting and giving her their trust. City Council Minutes November 8, 2021 page 14 CM Stites also congratulated the election winners and thanked CM Hoppe for her service as Mayor Pro Tem. He thanked former CM Urban for his years of service. If you can find it in Wheat Ridge, buy it in Wheat Ridge. Councilmember Hoppe thanked CM Urban for his service and leadership. She expressed her thanks for everyone’s kind words. She looks forward to working with Mr. Ohm. The Mayor thanked Mr. Urban for his service. He thanked the voters who participated in the recent election. Congratulations to CM Ohm and those who won re-election; and to Ms. Hultin, our new Mayor Pro Tem. He thanked CM Hoppe for her excellent service during her time as Mayor Pro Tem. Please, remember to drive carefully and safely! ADJOURNMENT The meeting adjourned at 9:26 pm. _____________________________ Steve Kirkpatrick, City Clerk APPROVED BY CITY COUNCIL ON JANUARY 24, 2022 ______________________________ Janeece Hoppe, Mayor Pro Tem The preceding Minutes were prepared according to §47 of Robert’s Rules of Order, i.e., they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD’s of the meetings are available for listening or viewing by contacting the City Clerk’s Office, as well as copies of Ordinances and Resolutions STUDY SESSION NOTES CITY OF WHEAT RIDGE, COLORADO Hybrid - Virtual Meeting November 15, 2021 Mayor Bud Starker called the Study Session to order at 6:32 p.m. This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. All eight members of Council were present in Council Chambers for this session. Mayor Starker welcomed the Council, other elected officials, staff and interested citizens. Mayor Starker also explained the virtual/hybrid meeting format, how citizens will have the opportunity to be heard, and the procedures and policies to be followed. Council members present Scott Ohm, Amanda Weaver, Judy Hutchinson, Janeece Hoppe, Korey Stites, Valerie Nosler Beck (virtually), Leah Dozeman, and Rachel Hultin. Also, present: City Manager, Patrick Goff; City Clerk, Steve Kirkpatrick; City Attorney, Gerald Dahl; Director of Parks and Recreation, Karen O’Donnell; Director of Community Development, Ken Johnstone; Susan Powers, President of Urban Ventures, LLC, interested citizens and guests. Citizen’s Right to Speak Kia Ruíz, 10259 W. 72nd Pl., Arvada. Children and adults are constantly exposed to people experiencing homelessness and mental health issues within and around the motels located at I-70 and Kipling. Please, consider interventions that help those afflicted with mental health issues in a professional and empathic manner. John McMillin, 9801 W. 38th Ave., came to speak about the discussion of ADU tonight. Please, do not pass an Ordinance that creates a lot of controversy and unfairness. Separate the issue of non-conforming properties vs. ADU. We who own non- conforming properties want to comply with the zoning code already approved for our homes. Please, do not consider these non-conforming properties in the same light as ADU. Please, follow the lead of other cities and consider moving ahead with a more inclusive non-conforming policy. Susan McMillian, 9801 W. 38th Ave. came to address the emotional impact of any actions Council might take with respect to non-conforming properties. We have been told we must apply for a change to allow our current property to remain in use. The City has found no violations. The Mayor and several Councilmember have asserted falsehoods about our property and told us we shall be evicted if we fail to comply with City requirements. This has taken a terrible emotional and financial toll on our family. Note about Wheat Ridge Speaks: Citizens may visit the Wheat Ridge Speaks website and enter written comments of up to 1,000 words on any Council agenda item. The deadline for citizens to submit comments is 12:00 Noon Mountain Time on the day of a Council session so that Council members, other elected officials and City Staff have time to review the comments before the meeting on Monday evening. The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these minutes, placing each comment along with the record for that agenda item. These comments appeared in Wheat Ridge Speaks concerning tonight’s agenda: I support City Council doing all it can to expand access to affordable housing in the City. Housing prices have continued to grow much faster than wages, both for renters and homeowners, causing more and more households to pay more than the recommended 30% of their income on housing. I was struck this weekend, reading the New York Times' piece "Will Real Estate Ever Be Normal Again?". It reads: "Now the largest living generation [millennials], they control just 4 percent of America’s real estate equity; in 1990, when baby boomers were a comparable age, they already controlled a third. What’s more, because of the financialization of housing, millennials need more savings or to take on greater debt to buy a house than previous generations did. The end result is that millennials buying their first home today are likely to spend far more, in real terms, than boomers who bought their first home in the ’80s." As a millennial still straining to afford their first home, despite being a decade older than my parents when they bought their first home, the piece resonated. I would love to own a home in Wheat Ridge, and if I'm struggling to compete to buy a home - with a master’s degree and a professional job - how can we expect Wheat Ridge to remain accessible for people of a variety of jobs and incomes? There is unlikely to be one silver bullet solution, but instead will require a number of different strategies, including preserving existing affordable housing - both deed-restricted and "naturally occurring" affordable housing, building new affordable housing, and allowing increased housing supply via relaxing restrictive land use controls - like enabling ADUs, your other agenda item. I encourage City Council to pursue a holistic set of strategies and urge my neighbors to be open-minded and generous with allowing more neighbors in our city. While doing so entails some degree of change, I would argue it is on the whole very positive - enabling more residents in Wheat Ridge adds to our tax base to invest in parks and other public amenities, supports local businesses by increasing foot traffic, and contributes to our sustainability goals by allowing more people to live in an area with transit service, walking and bicycling infrastructure, and proximity to restaurants, grocery stores, jobs, and other key destinations. Thank you for the opportunity to comment. November 14, 2021, 12:23 PM Kelly Blynn, 7407 W 33rd Ave First, thank you for your commitment to our community in the work that you do. I have some thoughts to share as it relates to ADUs, which I support. Housing affordability and attainability is at a crisis in metro-Denver. We have public school teachers driving daily from Greeley because they can't afford housing here. Wheat Ridge has homes with spacious and often underutilized lots. This is the absolute perfect combination to allow ADUs. I've been a Wheat Ridge resident since 2014. I have an ADU which I am quite-confident was added in the early-1960s. My decisions to buy in WR was primary about having a place for my parents, should I ever need to have them live with/near me. My parents are 82 and 75. They live in TX now. They moved from Lakewood 20 years ago to take care of her parents. On my block, there are a total of 28 houses, and we have this: o It appears to me that there are at least seven ADUs. Of the seven, at least two are rented full-time, with owner occupying residents in the main house. Some are not in-use and some are occupied and used as if it was a traditional addition. At least several have/had separate gas and electric meters, despite the R-1 zoning. Of those that have ADUs, I am by-far the newest resident – in fact, only two houses on my block have sold since I purchased mine 7.5 years ago. o There are: D At least nine houses that have more than one generation of people living in it – and this is not counting kids that are 18 or younger. Three of these are original owners (pre-1960) and one of those has FOUR generations living in that house. I’m confident that at least three of those older residents with a younger generation there wouldn’t be able/comfortable to live alone without that younger relative there – meaning they would otherwise choose/need to move-away. More ADUs would allow more of this kind of familial care to occur. D The average lot size on my block appears to be substantially greater than 10,000 square feet. It’s my guess that the footprint of the average house on my block is roughly 1,500 square feet – meaning that the lot coverage is quite low. D Many of these homes, including mine, once had horses or other medium/large animals. Today, none have them – with the largest being a roughly 90-pound dog. Yet, we have these vast lot sizes that are for many of us a burden to maintain. My next-door neighbor uses obscene amounts of chemicals to keep weeds at- bay. My perspective as a Realtor: I’ve done about 600 transactions. More than a third of those have been in Jefferson County. Of my JeffCo transactions, there have been a notable number of parents moving to Denver to be closer to grandkids. Some are full-time and some are part-time residences for these buyers. Many of these possibly could have been ADUs. More than ten of my listings were people who downsized from a larger house or a non-ranch style home (with stairs) into a senior apartment. At least half of those would have considered building an ADU so they could downsize but stay at the same property. And this would often allow family members to live in the main house. I have several clients with “total failure to launch kids”. Others have kids who have been able to complete college and in some cases graduate school ONLY because the parents were willing and able to provide housing long after the kids turned 18. Many did not have ADUs, but many more would have been willing and able to do this had they had an ADU. I know of several people with adult children who are developmentally disabled. The kids are somewhat independent, but the parents are terrified of what life looks like after the parents are gone. Having an ADU in some situations can give these kids more independence – allowing them to learn important life skills and still have someone easily look-in on them. If there was an ADU for the developmentally disabled person, and the option for a sibling or another relative to move into the main house, it could have profound impacts on several people in that family. I have now twice provided housing to older high school students who are in a housing insecure situation. The first was in an abusive situation by her mother’s boyfriend. When the school realized that she was in this situation, they intervened and connected her with us, and she lived in our ADU. Without this option, there was almost no chance of making it to graduation. Even before COVID, I have many clients who are working from home. Studies very clearly show that “having a commute” is very good for a person’s stress and peace of mind. A home office in the main living spaces or in a bedroom is mentally horrible. Having an ADU can be incredible for a work-from-home situation. Guidelines needed: The surrounding communities have done this and seemingly with very few problems. Obviously there need to be rules. Possibly consider: - Denver’s rule that one or the other may be rented, but not both [to separate people/families]. - They should have three+ off- street parking spaces (two for the main house + one for the ADU) so that it’s not a burden to street parking in the neighborhood. - Setbacks and bulk planes must be maintained consistent with the zone district. November 15, 2021, 10:20 AM Steve Kinney 2870 Newland St Wheat Ridge, 80214 Dear City Council, please establish a supportive policy in favor of ADUs in Wheat Ridge. Given our city's late historical formation (1960s) and the prior construction of much of our housing stock please support and respect the value and presence of these existing, legally conforming ADUs. These structures have significant on-going value and opportunity to homeowners and their existence may have weighed significantly in the purchase rationale for the homeowner. Finally, given seemingly never-ending house price increases the construction of reasonable new ADUs on homes with larger lots may provide opportunity for local residence in Wheat Ridge that many people would otherwise miss out on. I do not believe we should be one of the few Denver area municipalities that misses the opportunities for homeowners and residents by precluding reasonable and complimentary new ADU construction. Thank you for your consideration- Chris McCune (7395 W. 32nd Avenue) November 15, 2021, 8:25 AM Chris McCune 7395 W. 32nd Avenue Wheat Ridge, 80033 I support legalizing existing ADUs in the city and enabling ADUs by right in single- family zones throughout the city. Doing so is a low impact, small step to take to increase affordability in the city by allowing more households to share lots and allowing homeowners on a fixed income to develop a new income stream that can help them stay in their homes. While households have tended to get smaller, our regulations have not kept pace to enable flexibility in our housing choices. Many households do not need the size homes or lots that Wheat Ridge has to offer and could easily share a property with another household - my husband and I would love to be able to do this. Adding the type of "gentle density" that ADUs can offer (https://www.brookings.edu/research/gentle-density-can-save-our- neighborhoods/, https://cohousingaffordabilityproject.org/the-research/) has many benefits - increased spending at local businesses, increased tax base, lower energy and infrastructure costs, and lower per capita emissions and environmental impact. November 14, 2021, 12:41 PM Kelly Blynn 7407 W 33rd Ave Wheat Ridge, 80033 1. Affordable Housing Discussion of this item began at approximately 6:44 pm Issue Affordable housing continues to be identified as an issue by Wheat Ridge residents. On the biennial Resident Survey, respondents were asked to rate the “availability of affordable quality housing” in Wheat Ridge. Only 37% of respondents rated this characteristic of Wheat Ridge as excellent or good in 2021, a significant decrease from 51% in 2012. Staff Reports Patrick Goff, City Manager stated the background of the item and listed a few of the , partnerships and implemented numerous programs and services over the years to attempt to address housing affordability issues in Wheat Ridge. These to include • Since their inception in 2001, the Wheat Ridge Housing Authority (WRHA) acquired, remodeled, and resold 49 dwelling units to income-qualified individuals. Over the years, this included 32 condominium units, 6 duplex units, and 11 single-family homes. • The City and WRHA collaborated on the sale and repurposing of Fruitdale School, which resulted in an additional 16 rental units for workforce housing, five of which are income restricted. • Wheat Ridge 2020 (now Localworks) purchased and rehabilitated 13 blighted homes across the community and resold them as affordable housing options to local homebuyers. Funds for this program were provided through the Neighborhood Stabilization Program from both the George W. Bush and Barack Obama administrations. • The Town Center and Town Center North projects at the southeast corner of 44th and Wadsworth was a partnership between the City, Renewal Wheat Ridge and a private developer using the competitive Low Income Housing Tax Credit (LIHTC) program to provide 138 units of income-restricted apartments for seniors. • In partnership with other Jeffco municipalities and residents, the City participates in the distribution of Community Development Block Grant (CDBG) and HOME funds. These funds support programs that provide services and housing to vulnerable populations, including low- to moderate-income individuals, seniors, and veterans. • Wheat Ridge is collaborating with Foothills Regional Housing to provide a living community designed to implement proven successful strategies around housing, education, employment, health and other well-being indicators for over 300 families to keep these families from slipping into poverty and becoming homeless. • The City has also collaborated with Foothills Regional Housing by assigning over $5 million of private activity bonds to Foothills for the Caesar Square project in Wheat Ridge and the Allison Village project in Arvada to provide close to 200 affordable units for veterans, youth transitioning out of foster care, and other low- income residents. • A county-wide homeless navigation model was launched in 2020, comprised of six municipal and county-based homeless navigators who work directly with persons experiencing homelessness or at imminent risk of homelessness. The role of the Homeless Navigator is to assist those experiencing a housing crisis find stable housing and obtain the services and resources needed to maintain that housing. • The Housing Navigation Collaboration (HNC) is a group comprised of the governments of Jefferson County, City of Lakewood, City of Arvada, City of Westminster, City of Wheat Ridge, City of Golden and City of Edgewater. On behalf of the HNC, Jefferson County recently released a Request for Proposal for professional services for two Housing Navigation Centers in Jefferson County. The Centers will provide housing navigation and day resource centers to accommodate an approximate daily flow of 200 persons seeking resources; emergency short-term overnight beds to house up to 100 persons per night; and 80 units of permanent, affordable workforce housing and 70 units of permanent supportive housing for individuals who formerly experienced homelessness. He turned over the discussion to Susan Powers, President of Urban Ventures LLC, who with a detailed PowerPoint presentation addressing the question of what affordable housing means as term of art, what affordable housing would cost, and how successful efforts in the Denver area have made affordable housing available. Councilmembers had questions and comments: Councilmembers thanked staff and Ms. Powers for their briefings. Councilmembers and Ms. Powers engaged in an exchange of information and best practices with respect to financing, sponsoring and locating affordable housing. The discussion included examples of private-government partnerships that have successfully developed affordable housing. Mr. Goff reported that the City has received a grant from the CO Department of Local Affairs in the amount of $112,000 to conduct a strategic planning process for affordable housing in our City. 2. Accessory Dwelling Units (ADUs) Update Discussion of this item began at approximately 8:06 pm Issue The topic of Accessory Dwelling Units (ADUs) has been discussed periodically over the last six years. Most recently, at the strategic planning retreat on February 20, 2021, City Council identified nonconforming ADUs as a topic staff should address in the coming months with a study session. It was Council consensus at that time for staff to return later in 2021 to discuss this topic. Staff Reports Scott Cutler, Senior Planner presented to Council a detailed update on what public outreach has occurred for ADUs to date, summarize local communities’ approaches to ADUs, and summarize nationwide best practices for ADU ordinances. Items that were discussed include: • Definition of ADUs • Background information including a summary of past public processes and more recent public sentiment • Current code • How ADUs and nonconforming dwellings are currently handled • Practice of other Front Range communities • Best practices for ADU ordinances • Potential next steps and recommendations Councilmembers had questions and comments, to which staff and Mr. Cutler gave detailed responses. • What zoning issues do ADU raise, especially in terms of lot coverage and minimal requirements for an ADU to be completely self-sufficient as a residence. • What impact could an HOA’s have on an ADU? • Discuss the differences and implications of legally non-conforming and illegally non-conforming properties with ADU. • Is it feasible to write an ordinance that allows room for flexibility in evaluating individual situations? • Councilmembers expressed the desire to move forward in a way that allows leniency in enforcing the code, so we do not unduly burden homeowners. • A discussion of how ADU applications would be reviewed, and the methods staff would use to assess ADU applications followed, with emphasis on allowing room for discretion and variances. • Council and staff discussed processes and procedures for informing the residents that the City is moving toward regulating ADU and how homeowners can openly approach City staff with the details of their individual situations. • Councilmembers favor a fair and lenient model vs. a punitive approach. We need voluntary compliance that does not threaten homeowners with dire consequences if they come forward and cooperate. • Perhaps a useful approach is a checklist that the City can give to homeowners, so the residents know how their situation fits the Code. • In future study sessions Council needs to see and discuss some specifics about how regulating ADU will work. • In terms of impact on neighbors, we need to be careful about regulations such as how many off-street parking spots are required and what portion of a lot must remain open space. • What will happen when properties zoned R-1 seek approval of an ADU? • Whatever action the City takes needs to apply city-wide. CM Hoppe and CM Hultin, during a lengthy deliberative discussion, asked for the following consensuses, to direct staff to develop an ADU policy with the following elements: • Maximum flexibility to permit existing legal, non-conforming ADUs and illegal ADUs • Allow ADUs citywide in all residential zoning districts as well as MU districts so long as the primary use is residential • Allow detached, attached, and basement ADUs • Allow for administrative review for ADU permit applications • No requirement to give notice to neighbors • No minimum lot size requirement • Require 1 additional off-street parking with flexibility for exemptions for existing ADUs • Require owner occupancy for either the ADU or the primary residence • Size of an ADU is not to exceed 50% of primary residence, not to exceed 1000 sf with an exception for basements which can be the entire space • 25' height limit • Allow no more than 1 ADU per lot • No limit on the total number of ADUs allowed across the City Consensuses attained. 3. Staff Report(s) Discussion began at 9:39 pm, Mr. Goff reported on the recent surge in CoVid infection rates, test positivity rates and hospitalization statistics in Colorado. Council discussed the prudence of returning to virtual Council sessions until the surge subsides. 4. Elected Officials’ Report(s) There were none tonight. ADJOURNMENT The Study Session adjourned at 9:50 PM. APPROVED BY CITY COUNCIL ON JANUARY 24, 2022. Steve Kirkpatrick, City Clerk Rachel Hultin, Mayor Pro Tem City Council Meeting Minutes CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING November 22, 2021 Note: This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. All eight members of Council were present in Council Chambers for this session. Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format. Mayor Starker called the Regular City Council Meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ROLL CALL OF MEMBERS Judy Hutchinson Scott Ohm Rachel Hultin Amanda Weaver Korey Stites Leah Dozeman Valerie Nosler Beck CM Hoppe was absent while traveling around the Thanksgiving holiday. Also, present: City Clerk, Steve Kirkpatrick; City Treasurer, Chris Miller; City Attorney, Gerald Dahl; City Manager, Patrick Goff; Director of Administration, Allison Scheck; Director of Parks & Recreation, Karen O’Donnell; Community Development Director, Ken Johnstone; Lauren Mikulak, Planning Supervisor; other staff, guests and interested Members of the Public. APPROVAL OF MINUTES Without objection or correction, the City Council Minutes of October 25, 2021 were approved as published. APPROVAL OF AGENDA Without objection or correction, the agenda stood as announced. PROCLAMATIONS AND CEREMONIES Mayor Starker read and presented the Proclamation Small Business Saturday The Proclamation recognizes the importance of local small businesses and the significant contributions they make to our local economy and community. The Mayor also highlighted that there are 31.7 million small businesses in the United States that employ 47.1% of the employees in the private sector. Christine Jensen, Lowery City Council Minutes November 22, 2021 page 2 Burnett, Kate Cooke (Executive Director of Local Works), and Pat Overstreet came to accept the proclamation on behalf of local businesses across the City. PUBLIC’S RIGHT TO SPEAK No one came forward to speak this evening. Note about Wheat Ridge Speaks: Members of the Public may visit the Wheat Ridge Speaks website and enter written comments of up to 1,000 words on any Council agenda item. The deadline for members of the public to submit comments is 12:00 Noon Mountain Time on the day of a Council session so that Council members, other elected officials and City Staff have time to review the comments before the meeting on Monday evening. The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these minutes, placing each comment along with the record for that agenda item, including items that address a public hearing (verbatim, if the comments do not contain lascivious language or unlawful hate speech). No one entered comments in WR Speaks for this Council session. 1. CONSENT AGENDA Discussion began at approximately 7:09 PM CM Dozeman introduced the consent agenda. a. Motion to cancel the December 27, 2021 Regular Business Meeting of the Wheat Ridge City Council due to the Christmas holiday Issue The Regular City Council Business Meeting of December 27, 2021 currently does not have any scheduled agenda items. In order to provide time for City Council and Staff to spend the Christmas holiday with family and friends, it is recommended that City Council cancel this meeting. b. Motion to appoint CM Hultin to the Sustainable Wheat Ridge Committee Issue Sustainable Wheat Ridge is the City’s environmental sustainability resident advisory committee. Appointing a councilmember to the committee would assist the committee in effectively advising the City of Wheat Ridge regarding environmental sustainability policies and programs. Motion by CM Dozeman to approve Consent Agenda Items a.), and b.), Seconded by CM Stites; motion carried 7-0 PUBLIC HEARINGS AND ORDINANCES ON SECOND READING City Council Minutes November 22, 2021 page 3 2. Council Bill No. 19-2021 - An Ordinance approving the rezoning of property located at 6011 W. 44th Avenue from Restricted Commercial (RC) to Mixed Use – Commercial (MU-C) (Case. No. WZ-21-07). Discussion began at approximately 7:10 pm CM Ohm introduced Council Bill 19-2021 Issue The applicant is requesting approval of a zone change from Restricted Commercial (RC) to Mixed Use-Commercial (MU-C) for property located at 6011 W. 44th Avenue. The zone change will result in a zoning that more accurately reflects surrounding conditions and other nearby zoning designations. Mayor Starker opened the public hearing. The Mayor reviewed the procedures. No citizens appeared in chambers to address this issue. There were none who wanted to speak through the Zoom format. City Clerk Kirkpatrick assigned Ordinance No. 1726 Staff Presentation Mr. Dahl reviewed the previous discussions and study session outputs on this item. He also questioned CM Ohm about his previous votes on this issue. Motion by CM Hultin to approve CM Ohm’s participation in this item based on his answers to Mr. Dahl’s question. Second by CM Stites. Motion passed 5 – 1 with CM Dozeman voting no and CM Ohm abstaining. Scott Cutler, Senior Planner presented that the property is located at the northwest corner of W. 44th Avenue and Harlan Street. Harlan Street is a primary north-south street and is considered a collector street by the Engineering Division. North of 44th Avenue, Harlan Street is a busy 4-lane street providing access to Interstate 70, Lakeside, and 44th Avenue. According to the Jefferson County Assessor, the property is unplatted, the parcel area measures 50,036 square feet (1.15 acres) in size, and it contains a single-story commercial building originally built in 1958 and remodeled in 1995 for a drive-thru bank. The Town of Lakeside is located to the east across Harlan Street. The applicant is requesting the property be rezoned to MU-C, a zone district intended for commercial corridors and at community and employment activity centers. It encourages medium- to high-density mixed-use development. In addition to residential and civic uses, it allows for a range of commercial and retail uses. The MU-C zone district is more appropriate than RC in terms of allowed land uses and will expand the permitted uses on the subject property. MU-C also has more strict requirements in terms of development standards. This area is not exempted from the City Charter’s height limitations, so building height even under MU-C would be consistent with the City Council Minutes November 22, 2021 page 4 other zones in the area: 50-foot maximum for nonresidential uses and 35-foot maximum for any building containing a residential use. Public Comment No one came forward to speak. Council Questions and comments CM Hultin asked for clarification on the meaning of conditional uses. Mr. Cutler provided a detailed answer. The CM then asked about pathways of ingress and egress to the property and the building. Mr. Cutler gave another clear answer. CM Dozeman asked if both commercial, retail and residential uses are permitted. Mr. Cutler replied yes. CM Dozeman asked whether there could be up to 21 residences on the property. Mr. Cutler replied yes, but noted that Mayor Starker asked about whether the whole property could be residential, and Mr. Cutler provided a specific explanation. Chris Student, partner in the ownership of the building answered a question from CM Dozeman about the mix of residential and commercial uses. Mr. Student replied with detailed plans for remodeling and usage plans. Mayor Starker closed the public hearing. Motion by CM Ohm to approve Council Bill 19-2021 – An Ordinance approving the rezoning of property located at 6011 W. 44th Avenue from Restricted Commercial (RC) to Mixed Use-Commercial (MU-C) on second reading, and that it takes effect 15 days after final publication, for the following reasons: 1. The Planning Commission has recommended approval of the rezoning after conducting a proper public hearing. 2. The proposed rezoning has been reviewed by the Community Development Department, which has forwarded its recommendation of approval. 3. The proposed rezoning has been found to comply with the criteria for review in Section 26-112 of the Code of Laws. Seconded by CM Hultin; motion carries 7-0 ORDINANCES ON FIRST READING Discussion began at approximately 7:28 PM. 3. Council Bill No. 22-2021 - An Ordinance approving the disposition of park land at Stites Park and in connection therewith authorizing an exchange of land to correct the property boundary City Council Minutes November 22, 2021 page 5 CM Hutchinson introduced Council Bill 22-2021. ISSUE Stites Park is located at the northwest corner of W. 29th Avenue and Newland Street. At the north side of the park, the playground and basketball court were constructed by the City over a 15-foot sliver of private property. At the west side of the park, the fence, constructed in partnership by the City and adjacent property owner, is located several feet off the property line and into the City-owned park. Approval of this ordinance will facilitate a land exchange between the City and the adjacent property owner to correct these discrepancies. Because this exchange involves park land, unanimous approval by the entire Council is required for the ordinance. Motion by CM Hutchinson to approve Council Bill No. 22-2021 - an ordinance approving the disposition of park land at Stites Park and in connection therewith authorizing an exchange of land to correct the property boundary, on first reading, order it published, public hearing set for Monday, December 13, 2021 at 7:00 p.m. as a virtual meeting and in City Council Chambers if allowed to meet in person on that date per COVID-19 restrictions, and that it take effect 15 days after final publication, seconded by CM Stites, motion carried 7-0. 4. Council Bill No. 23-2021 - An Ordinance approving the transfer of 4100 Gray Street through General Warranty Deed to the County of Jefferson, State of Colorado, in order to place a reverter on the property and return ownership to the City of Wheat Ridge through a Commissioner’s Deed CM Hultin introduced Council Bill 23-2021. ISSUE Following Council approval, the City of Wheat Ridge recently purchased a home at 4100 Gray Street for $525,000, with the intent to expand the adjacent Randall Park. Staff worked with Jefferson County Open Space to seek a Land Conservation Partnership Grant in the amount of $150,000 to assist in the purchase. As a requirement for Open Space funding, the property must be made subject to a reverter clause. The formal process requires the City of Wheat Ridge to transfer the property to Jefferson County through a General Warranty Deed. Once received, Jefferson County will return ownership to the City of Wheat Ridge through a Commissioner’s Deed, imposing the reverter clause requiring that the property be used for public open space, park or recreational purposes in perpetuity. Pursuant to the Wheat Ridge City Charter Section 16.5, the unanimous approval of the entire City Council, by ordinance, is necessary to sell or dispose of designated park land. Motion by CM Hultin to approve Council Bill No. 23-2021 - an ordinance approving the transfer of 4100 Gray Street through General Warranty Deed to the County of Jefferson, City Council Minutes November 22, 2021 page 6 State of Colorado, in order to place a reverter on the property and return ownership to the City of Wheat Ridge through a Commissioner’s Deed on first reading, order it published, public hearing set for Monday, December 13, 2021 at 7:00 p.m. as a virtual meeting and in City Council Chambers, if allowed to meeting in person on that date per COVID-19 restrictions, and that it take effect 15 days after final publication, seconded by CM Ohm, motion carried 7-0. DECISIONS, RESOLUTIONS AND MOTIONS Discussion began at approximately 7:33 PM 5. Resolution No. 56-2021, A Resolution amending the Fiscal Year 2021 General Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $187,402 for the purpose of purchasing and installing an outdoor fitness court. CM Weaver introduced Resolution No. 56-2021. Issue The City received a $30,000 grant from the National Fitness Campaign (NFC) and Colorado Parks and Recreation Association (CPRA) for an outdoor fitness court to be installed at Panorama Park. The total cost to purchase and install the fitness court is $217,402. This resolution will amend the 2021 General Fund budget, in the amount of $187,402, to use American Rescue Plan Act (ARPA) dollars to fund the remainder of the project. Staff Presentation Karen O’Donnell, Director of Parks & Recreation presented on the prior actions of her department being awarded a $30,000 grant for an outdoor fitness court from an NFC and CPRA statewide campaign. The NFC and the City identified Panorama Park as the best location for the fitness court, based on visibility, accessibility, and connectivity. She spoke also of the financial impacts and background where the mission of the NFC is to design healthy infrastructure for cities, to improve the quality of life for people. They partner with cities, schools, and state agencies to install fitness courts that are free to the public. The CPRA is the statewide industry association for parks and recreation and during the COVID-19 pandemic, access to Wheat Ridge Parks and Recreation along with private gym facilities, has been limited for public safety. This outdoor fitness court will provide an additional, outdoor, free-to-use option for residents to exercise. Public Comment No one came forward to speak on this item. Council Questions CM Hultin asked how the staff conducted the public input on the nature of the facility and especially its location. Ms. O’Donnell gave a specific answer. Then CM Hultin City Council Minutes November 22, 2021 page 7 asked for details on how the complex and large equipment will be maintained and how the public will learn about the new facility. Again, Ms. O’Donnell answered in detail. CM Hutchinson expressed her excitement about the project. Mayor Starker asked about the exact location of the facility, and Ms. O’Donnell replied with specifics. . Motion by CM Hoppe to approve Resolution No. 56-2021, a resolution amending the fiscal year 2021 General Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $187,402 for the purpose of purchasing and installing an outdoor fitness court, seconded by CM Hutchinson; motion carried 8-0 Mayor Starker closed the public hearing. CITY MANAGER’S MATTERS Mr. Goff announced that Saturday, December 4th from 3:00 to 6:30 pm at the Green. He announced a new public health order requiring masks again; he will distribute more specifics tomorrow. CITY ATTORNEY’S MATTERS Nothing tonight. ELECTED OFFICIALS’ MATTERS CM Nosler Beck expressed her thanks for the opportunity to serve the City and thanked the teachers and staff at our public schools for persevering through the pandemic. Happy Thanksgiving. CM Ohm thanked the Planning Commission for its hard work. He also asked that an item be added to a future Study Session. CM Dozeman also expressed her gratitude for what she is thankful for. CM Hultin asked about the details of the mask order today. She asked about the City’s regulations about allowing dogs into commercial properties. Mr. Dahl agreed to research the question and inform Council. CM Hultin also asked staff to investigate how the City might benefit from the extensive Federal money infrastructure. CM Hultin also reminded people that this week is Small Business Saturday. Please, drive carefully during the Holiday season. CM Stites reminded people to buy it in Wheat Ridge, especially on Small Business Saturday, November 27. Councilmembers all wished the people of Wheat Ridge a happy Thanksgiving. The Mayor asked us all to drive carefully during the Holiday season. He echoed CM comments about Small Business Saturday and wished everyone a happy Thanksgiving. City Council Minutes November 22, 2021 page 8 ADJOURNMENT The meeting adjourned at 7:49 pm. _____________________________ Steve Kirkpatrick, City Clerk APPROVED BY CITY COUNCIL ON JANUARY 24, 2022. ______________________________ Rachel Hultin, Mayor Pro Tem The preceding Minutes were prepared according to §47 of Robert’s Rules of Order, i.e., they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD’s of the meetings are available for listening or viewing by contacting the City Clerk’s Office, as well as copies of Ordinances and Resolutions ITEM NO: 1a DATE: January 24, 2022 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE PURCHASE AND PAYMENT OF 2022 VEHICLE REPLACEMENTS AND ADDITIONS AND THE INSTALLATION OF LIGHTING AND AUXILIARY EQUIPMENT IN A TOTAL AMOUNT NOT TO EXCEED $862,008 PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _____________________________ Public Works Director City Manager ISSUE: Twelve existing vehicles in the City’s fleet are programmed for replacement in 2022 in accordance with the City’s Vehicle Replacement Policy. Four additional vehicles are proposed for purchase as new additions to the City’s fleet for Police Department patrol operations and Parks and Recreation Department forestry and open space operations. The cost of the vehicles is $695,308 plus $166,700 for auxiliary equipment, decals, marking and other miscellaneous equipment for a total cost of $862,008. PRIOR ACTION: None FINANCIAL IMPACT: The funds for these purchases are budgeted in the 2022 Public Works Department General Fund Budget, account number 01-303-800-807, Fleet Replacement. The combined total budget for the cost of all vehicles and large equipment, including the cost of the transfer, purchase and installation of new and used equipment, lighting, communications and other miscellaneous equipment is $862,008. Council Action Form – 2022 Vehicle Replacements January 24, 2022 Page 2 BACKGROUND: The City Council approved Vehicle and Replacement Policy is utilized to determine replacement eligibility. This policy essentially provides replacement guidelines that consider long-term effective service life and costs for budgeting purposes. Among the guidelines considered are high/rising maintenance and repair costs, operating costs, excessive down-time of equipment, parts or service no longer available, poor utilization, updated legal considerations, etc. RECOMMENDATIONS: The vendor source and purchase price of vehicles and equipment is through State of Colorado, Colorado Department of Transportation, and Sourcewell purchasing contracts which allows the City to attain the vehicles and equipment at the best price and in accordance with bid/purchasing requirements. Staff recommends the purchase of the following vehicles this year: 1. One (1) new model year 2022, Chevrolet Bolt electric sedan will be purchased from Daniels Long Automotive, Inc. of Colorado Springs, Colorado, to replace one (1) existing, high mileage sedan, unit 206 in the Engineering division of the Community Development department. $ 26,057/ea. 2. Four (4) new model year 2022, mid-size, all-wheel drive, Ford Police Patrol Utility Interceptor vehicles will be purchased from Sill-Terhar Motors, Inc. of Broomfield, Colorado, to replace three (3) existing, high mileage 2015 Police Patrol marked Utility Interceptors, units 48, 86 and 88 and to add one (1) as a new addition in the Patrol division of the Police department. $ 39,157/ea. 3. One (1) new model year 2022, large, 4x4, crew cab Ford F-150 Police Patrol Responder pickup will be purchased from Sill-Terhar Motors, Inc. of Broomfield, Colorado, as a new addition in the Patrol division of the Police department. $ 37,655/ea. 4. Two (2) new model year 2022 hybrid all-wheel drive Ford Escape SUV’s will be purchased from Sill-Terhar Motors, Inc. of Broomfield, Colorado, to replace two (2) existing, high mileage 2001 Honda sedans, units 25 and 200 in the Investigations division of the Police department. $ 26,260/ea. 5. One (1) new model year 2022, large, 4x4, crew cab Ford F-150 pickup will be purchased from Sill-Terhar Motors, Inc. of Broomfield, Colorado, as a new addition in the Special Investigation division of the Police department. $ 32,655/ea. 6. One (1) new model year 2023 International HV513 tandem cab and chassis will be purchased from McCandless Truck Center, LLC of Aurora, Colorado to replace one (1) existing, high mileage 1999 International tandem axle cab and chassis, unit 247, in the Operations division of the Public Works department. $134,042/ea. 7. One (1) new model year 2022, large 4x4 Ford F-350 cab and chassis with dump bed will be purchased form Korf Continental, of Julesburg, Colorado to replace one (1) existing, Council Action Form – 2022 Vehicle Replacements January 24, 2022 Page 3 high mileage Chevrolet 3500 cab and chassis with dump bed, unit 296, in the Operations division of the Public Works department. $ 61,275/ea. 8. One (1) new model year 2022 mid-size, 4x4 Chevrolet Colorado pickup will be purchased from Dellenbach Chevrolet of Fort Collins, Colorado to replace one (1) existing, high mileage 2001 Dodge Dakota 4x4 pick up, unit 102, in the Construction Services division of the Public Works department. $ 26,397/ea. 9. One (1) new model year 2022 mid-size, 4x4 Chevrolet Colorado pickup will be purchased from Dellenbach Chevrolet of Fort Collins, Colorado to replace one (1) existing, high mileage 2001 Dodge Dakota 4x4 pick up, unit 306, in the Building Maintenance division of the Parks and Recreation department. $ 26,397/ea 10. One (1) new model year 2022, large, 4x4, Ford F-150 pickup will be purchased from Sill-Terhar Motors, Inc. of Broomfield, Colorado, as a new addition in the Forestry/Open Space division of the Parks and Recreation department. $ 40,134/ea. 11. Two (2) new model year 2022, large, 4x4, F-250 extended cab pick-ups with plows and utility beds will be purchased from Sill-Terhar Motors, Inc. of Broomfield, Colorado, to replace two (2) existing, high mileage pickups, units 310 and 313 in the Maintenance division of the Parks and Recreation department. $ 50,774/ea. Staff also requests approval to purchase, install and/or relocate auxiliary equipment required for the operation of the replacement vehicles along with the installation of lighting, markings, communication, emergency and snow and ice control equipment. The estimated cost of auxiliary equipment, markings, decals and miscellaneous items for the Community Development department vehicle is $500. The estimated cost of auxiliary equipment, markings, decals and miscellaneous items for police patrol vehicles is $156,000. The estimated cost for miscellaneous upfit items for the Public Works department vehicles is $2000. The estimated cost of auxiliary snow and ice removal equipment, lighting, hydraulics and miscellaneous items to outfit the tandem cab and chassis truck is $126,500 and is to be a separate purchase approval. The estimated cost for miscellaneous upfit items for the Parks and Recreation department vehicles is $8,200. The total cost of all the auxiliary equipment, decals, marking and miscellaneous equipment requested at this time, is not to exceed $166,700. All of the existing vehicles being replaced will be disposed of by public auction. RECOMMENDED MOTION: “I move to approve the purchase and payment of 2022 vehicle replacements and additions and the installation of lighting and auxiliary and communications equipment in a total amount not to exceed $862,008.” Or, Council Action Form – 2022 Vehicle Replacements January 24, 2022 Page 4 “I move to deny the approval of the purchase and payment of 2022 vehicle replacements and additions and the installation of lighting and auxiliary and communications equipment for the following reason(s): ______________________________” REPORT PREPARED/REVIEWED BY: Bill Tocco, Lead Fleet Mechanic Greg Knudson, Public Works Director Whitney Mugford-Smith, Procurement Manager Patrick Goff, City Manager ATTACHMENTS: 1. Vehicle Price Specifications CITY OF WHEAT RIDGE Specifications for one (1) Engineering - Electric Sedan (Replacement for Unit 206) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171214 Base vehicle as bid: 2022 Chevy Bolt Electric Sedan: $25,553.00 Standard Specifications Body Code: AE OEM Model #: 1FB48 Trim Level: LT OEM Code: 1LT Exterior Color: Summit White Interior: Jet Black, Cloth seat trim Fuel Type: Electric Factory Options 658 Extra Keys x2 $504 Total Price of Vehicle Only with Selected Factory Options: $26,057.00 ATTACHMENT 1 CITY OF WHEAT RIDGE Specifications for Three (3) Marked Police Department Utility Police Interceptor All-Wheel Drive (Units 48, 86, & 88) January 01, 2022 BASED ON 2021 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford Patrol AWD Interceptor Utility: $44,800 Standard Specifications OEM Body #: K8 Trim Level: Police OEM Code: K8A Interior/Color/Code: Cloth Front & Vinyl Rear/Charcoal Black/96 Bluetooth Interface (SYNC) 4-User Configurable Latching Switches Base Body Exterior Color/Code: Agate Black/UM Fuel Type: Unleaded Gasoline Add Factory Option(s) 43D Dark car feature-Courtesy Lamp Disable $ 25.00 17T Dome Lamp-Red/White in Cargo Area $ 50.00 92G Glass-Solar Tint 2nd only, Privacy Glass $ 85.00 68G Rear Door Controls Inoperable $ 75.00 59E Keyed Alike – 1435x $ 50.00 90E Ballistic Door Panels-Driver & Passenger Front Doors $ 3170.00 55B BLIS-Blind Spot Monitoring with Cross Traffic Alert $ 545.00 76R Reverse Sensing (Sonar with Chime) $ 275.00 60R Noise Suppression Bonds $ 100.00 66A Front Headlight Lighting Solution-Utility $ 915.00 76D Protector Deflector Plate-Utility $ 335.00 51T Spot Lamp- Driver- Whelen $ 420.00 61B OBD-II Split Connector $ 55.00 87R Rear Camera in Rear View Mirror no charge Total Price of Factory Options: $ 6100.00 Delete Factory Option(s) 99C 3.3L V6 Direct Injection Engine <$ -3,243.00> 758 Complete #810 Package <$ -8,500.00> Total Price of Vehicle Only with Selected Factory Options: $39,157.00 CITY OF WHEAT RIDGE Specifications for One (1) Marked Police Department Utility Police Interceptor All- Wheel Drive (New Addition) January 01, 2022 BASED ON 2021 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford Patrol AWD Interceptor Utility: $44,800 Standard Specifications OEM Body #: K8 Trim Level: Police OEM Code: K8A Interior/Color/Code: Cloth Front & Vinyl Rear/Charcoal Black/96 Bluetooth Interface (SYNC) 4-User Configurable Latching Switches Base Body Exterior Color/Code: Agate Black/UM Fuel Type: Unleaded Gasoline Add Factory Option(s) 43D Dark car feature-Courtesy Lamp Disable $ 25.00 17T Dome Lamp-Red/White in Cargo Area $ 50.00 92G Glass-Solar Tint 2nd only, Privacy Glass $ 85.00 68G Rear Door Controls Inoperable $ 75.00 59E Keyed Alike – 1435x $ 50.00 90E Ballistic Door Panels-Driver & Passenger Front Doors $ 3170.00 55B BLIS-Blind Spot Monitoring with Cross Traffic Alert $ 545.00 76R Reverse Sensing (Sonar with Chime) $ 275.00 60R Noise Suppression Bonds $ 100.00 66A Front Headlight Lighting Solution-Utility $ 915.00 76D Protector Deflector Plate-Utility $ 335.00 51T Spot Lamp- Driver- Whelen $ 420.00 61B OBD-II Split Connector $ 55.00 87R Rear Camera in Rear View Mirror no charge Total Price of Factory Options: $ 6100.00 Delete Factory Option(s) 99C 3.3L V6 Direct Injection Engine <$ -3,243.00> 758 Complete #810 Package <$ -8,500.00> Total Price of Vehicle Only with Selected Factory Options: $39,157.00 CITY OF WHEAT RIDGE Specifications for one (1) Police Department – ½ ton, Crew Cab, 4x4 Pickup (New Addition for Patrol) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford F-150 Responder: $46,500.00 Standard Specifications Body Code: F6 OEM Model #: W1P Trim Level: XL OEM Code: 150A Exterior Color: Agate Black Interior: Charcoal Black Fuel Type: Gas Factory Options 658 Extra Keys & Remotes x2 $650 67T Trailer Brake Control Electric $275 430 Towing/ Receiver Hitch $995 96W Spray in Bedliner $595 845 Blind Spot Notification $590 18B Running Boards $250 Delete Factory Options 524 Delete 820 <$ -12,200> Total Price of Vehicle Only with Selected Factory Options: $37,655.00 CITY OF WHEAT RIDGE Specifications for one (1) Police Department - AWD Hybrid (Gas/Electric) SUV (Replacement for Unit 25) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford Escape Hybrid (Gas/Electric) SUV: $25,350.00 Standard Specifications Body Code: KH OEM Model #: U9B Trim Level: SE Sport OEM Code: 201A Exterior Color: Oxford White Interior: Dark Earth Grey Fuel Type: Hybrid (Gas/Electric) Factory Options 658 Extra Keys & Remotes x2 $650 50C Floor Liners $160 50Q Cargo Mat 50 $100 Total Price of Vehicle Only with Selected Factory Options: $26,260.00 CITY OF WHEAT RIDGE Specifications for one (1) Police Department - AWD Hybrid (Gas/Electric) SUV (Replacement for Unit 200) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford Escape Hybrid (Gas/Electric) SUV: $25,350.00 Standard Specifications Body Code: KH OEM Model #: U9B Trim Level: SE Sport OEM Code: 201A Exterior Color: Antimatter Blue Interior: Dark Earth Grey Fuel Type: Hybrid (Gas/Electric) Factory Options 658 Extra Keys & Remotes x2 $650 50C Floor Liners $160 50Q Cargo Mat 50 $100 Total Price of Vehicle Only with Selected Factory Options: $26,260.00 CITY OF WHEAT RIDGE Specifications for one (1) Police Department – ½ ton, Crew Cab, 4x4 Pickup (New Addition for SIU) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT # 171217 Base vehicle as bid: 2022 Ford F-150: $26,959.00 Standard Specifications Body Code: F2 OEM Model #: X1E Trim Level: XL OEM Code: 100A Exterior Color: Iconic Silver Interior: Medium Dark Slate Fuel Type: Gas Factory Options W1E Crew cab w/ 145” WB (5.5’ bed) and 5.0 V8 $3,676 86A XL chrome appearance package w/ 17” aluminum wheels $775 96W Spray in bedliner $595 658 Extra Keys & Remotes x2 $650 Total Price of Vehicle Only with Selected Factory Options: $32,655.00 CITY OF WHEAT RIDGE Specifications for one (1) Public Works Department. – 2023 International Cab & Chassis (Replacement for Unit 247) January 1, 2022 BASED ON COLORADO DEPARTMENT OF TRANSPORTATION AWARD #311001623 Base vehicle as bid: 2023 International HV513 SFA Cab & Chassis: $124,290.00 Standard Specifications Exterior Cab Paint Color - White Chassis Color - Black Option Addition(s) Air ride rear suspension $ 3,218.00 Transmission TCM mounted in cab $ 0.00 Cross member in front frame extension $ 0.00 Hood hatch $ 762.00 Parking brake alarm $ 79.00 Wiper control $ 55.00 Test exterior lights $ 79.00 Heated windshield $ 817.00 Over the air programming $ 357.00 Winged instrument panel $ 385.00 2023 MY Commodity Steel Surcharge $ 4,000.00 Total Option Additions: $ 9,752.00 Total Price: $134,042.00 CITY OF WHEAT RIDGE Specifications for one (1) Public Works (Maintenance Division) 4x4 Crew Cab Pickup with Dump Bed and Lift Gate (Replacement for Unit 296) January 1, 2022 BASED ON 2019 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford F-350 XL Regular Cab 4x4 Pickup: $30,510.00 Standard Specifications Body Code: F4 OEM Model: F3B Trim Level: XL OEM Code: 610A Exterior Color: Oxford White Interior: Medium Gray Earth cloth Fuel Type: Unleaded Factory Options W3H Extended Cab 8’ bed (164” WB) $ 5,000.00 872 Backup Camera Add Back $ 415.00 99N 7.3 V8 Engine $ 1,705.00 52B Trailer Brake Control $ 270.00 473 OEM Snowplow prep $ 250.00 90L Power Equipment Group $ 1,125.00 OJW 9' Dump Body Fixed Sides, Rear Hitch Plate, Dump Thru Lift Gate, RV Plug, Grip Strut Running Boards $ 22,000.00 Total Cost of Factory Options: $ 30,765.00 Total Price of Vehicle & Selected Factory Options: $ 61,275.00 CITY OF WHEAT RIDGE Specifications for one (1) Public Works – Mid size, Extended Cab, 4x4 Pick-up (Replacement for Unit 102) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171746 Base vehicle as bid: 2022 Chevy Colorado Extended Cab 4x4: $24,921.00 Standard Specifications Body Code: F1 OEM Model #: 12M53 Trim Level: WT OEM Code: Exterior Color: Summit White Interior: AR7, Jet Black Cloth seat Fuel Type: Gas Factory Options 423 Tool Box – Aluminum $475 468 Spray In Bedliner $475 Dealer Spare Key/FOB x2 $526 Total Price of Vehicle Only with Selected Factory Options: $26,397.00 CITY OF WHEAT RIDGE Specifications for one (1) Parks & Recreation – Building Maintenance (Replacement for Unit 306) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171746 Base vehicle as bid: 2022 Chevy Colorado Extended Cab 4x4: $24,921.00 Standard Specifications Body Code: F1 OEM Model #: 12M53 Trim Level: WT OEM Code: Exterior Color: Summit White Interior: AR7, Jet Black Cloth seat Fuel Type: Gas Factory Options 423 Tool Box – Aluminum $475 468 Spray In Bedliner $475 Dealer Spare Key/FOB x2 $526 Total Price of Vehicle Only with Selected Factory Options: $26,397.00 CITY OF WHEAT RIDGE Specifications for one (1) Parks Department (Maintenance Division) 4x4 Extended Cab Pickup (New Addition to Fleet) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford F-250 XL Regular Cab 4x4 Pickup: $27,955.00 Standard Specifications Body Code: F3 OEM Model: F2B Trim Level: XL OEM Code: 600A Exterior Color: Oxford White Interior: Medium Gray Earth cloth Fuel Type: Unleaded Factory Options X2B Extended Cab 8’ bed (164” WB) $ 2,240.00 66S Upfitter Switches (6) mounted to console $ 165.00 52B Trailer Brake Control w/ 7 pole RV type $ 270.00 473 OEM Snowplow prep $ 250.00 X3E Limited Slip Rear Diff $ 445.00 OJW Boss SuperDuty 8’ straightblade plow w/ SmartTouch $ 8,214.00 85S Spray-in Bedliner $ 595.00 Total Cost of Factory Options: $ 12,179.00 Total Price of Vehicle & Selected Factory Options: $ 40,134.00 CITY OF WHEAT RIDGE Specifications for two (2) Parks Department (Maintenance Division) 4x4 Extended Cab Pickup (Replacement for Unit 310 & 313) January 1, 2022 BASED ON 2022 STATE OF COLORADO PRICE AGREEMENT #171217 Base vehicle as bid: 2022 Ford F-250 XL Regular Cab 4x4 Pickup: $27,955.00 Standard Specifications OEM Model: F2B OEM Code: 600A Exterior Color: White Interior: Matching cloth Fuel Type: Unleaded Factory Options X2B Extended Cab 8’ bed (164” WB) $ 2,240.00 872 Backup Camera $ 415.00 66S Upfitter Switches (6) mounted to console $ 165.00 52B Trailer Brake Control w/ 7 pole RV type $ 270.00 473 OEM Snow plow prep $ 250.00 X3E Limited Slip Read Diff $ 445.00 OJW Boss SuperDuty 8’ straightblade plow w/ SmartTouch $ 8,214.00 OJW Reading SL98SRW Utility Bed- powder coated $ 9,500.00 OJW Black Powdercoated Cab Length Grip Strut boards $ 925.00 OJW Spray-in Bedliner $ 895.00 Total Cost of Factory Options: $ 23,319.00 Delete Factory Option 66D Bed Delete <$ 500.00> Total Price of Vehicle & Selected Factory Options: $ 50,774.00 ITEM NO: 2 DATE: January 24, 2022 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE AN AMENDMENT TO A CONTRACT WITH SHORT ELLIOT HENDRICKSON, INC., DENVER, CO, AND SUBSEQUENT PAYMENTS, IN AN AMOUNT NOT TO EXCEED $592,858.94 FOR PROFESSIONAL SERVICES TO COMPLETE THE CONSTRUCTION PLANS AND SPECIFICATIONS FOR WHEAT RIDGE · WARD STATION PEDESTRIAN BRIDGE, PLAZAS, AND TRAIL IMPROVEMENTS PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO ______________________________ ______________________________ Community Development Director City Manager ISSUE: Short Elliot Hendrickson, Inc. (SEH) was contracted to perform design services for the pedestrian bridge, plazas, and trail improvements at the Wheat Ridge · Ward Station area in 2019. That contract was suspended in 2020 to divert funding from this project to the Clear Creek Crossing hook ramp project. Renewal Wheat Ridge issued bonds in 2021, of which a portion those bonds have been allocated to complete the design, construction plans and specifications for the pedestrian bridge, plazas, and trail improvements. An amendment to task order #5 of the contract with SEH needs to be approved to restart the design of the pedestrian bridge, plazas, and trail improvements and prepare construction plans and specifications. PRIOR ACTION: Council originally awarded a contract to SEH on June 24, 2019 for $555,877.41 to complete the design for the pedestrian bridge, plazas, and trail improvements at the Wheat Ridge Ward Station area. That contract was suspended in 2020. Council Action Form – SEH Contract Amendment January 24, 2022 Page 2 FINANCIAL IMPACT: The proposed fee for these services is $592,858.94 and is included in the 2022 Renewal Wheat Ridge Bond Projects Fund. BACKGROUND: The pedestrian bridge, plazas, and trail improvement projects at the Wheat Ridge · Ward Station area were put on hold in 2020 to allow the remaining funding to be transferred to the Clear Creek Crossing project to complete the hook ramps on I-70. The conceptual design for the pedestrian bridge, plazas, and trail improvements projects was underway, but not completed, before the task order for the projects was suspended leaving several design decisions unresolved. As the conceptual plans were being developed in early 2020, potential cost overruns were identified. So, in the spring of 2020, a value engineering (VE) process was done on these projects to keep the projects within budget. In addition to making some of the design of the various elements more efficient and therefore less costly, what were deemed as non-critical enhancements were also identified and removed. Since the funding for the projects will now be from a Renewal Wheat Ridge Bond instead of the 2017 2E bonds, staff has requested that the consultant restore some of the enhancements, but not the less than efficient design elements, that were removed during VE. The unresolved design decisions have recently been answered during meetings between staff and the consultants. The resolution of those design decisions and restoration of some of the VE removed enhancements has resulted in the conceptual design essentially being restarted. This has resulted in the fee to complete the construction plans and specifications basically being the same as the original design fee. RECOMMENDATIONS: Staff recommends authorizing a contract amendment with SEH to complete construction plans and specifications for the pedestrian bridge, plazas, and trail improvements at the Wheat Ridge Ward station area. RECOMMENDED MOTION: “I move to approve an amendment to a contract with Short Elliot Hendrickson, Inc., Denver, CO, and subsequent payments, in an amount not to exceed $592,858.94 for professional services to complete the construction plans and specifications for the Wheat Ridge · Ward Station pedestrian bridge, plazas, and trail improvements.” Or, “I move to not approve an amendment to a contract with Short Elliot Hendrickson, Inc., Denver, CO, and subsequent payments, in an amount not to exceed $592,858.94 for professional services to complete the construction plans and specifications for the Wheat Ridge · Ward Station Council Action Form – SEH Contract Amendment January 24, 2022 Page 3 pedestrian bridge, plazas, and trail improvements for the following reason(s) _________________________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Manager Steve Nguyen, Engineering Manager Whitney Mugford-Smith, Procurement Manager Ken Johnstone, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Amendment 1 to Task Order 5 for Wheat Ridge Ward Station area improvements   Engineers | Architects | Planners | Scientists Short Elliott Hendrickson Inc., 2000 South Colorado Boulevard, Suite 6000, Colorado Center Tower One, Denver, CO 80222-7938 SEH is an equal opportunity employer | www.sehinc.com | 720.540.6800 | 800.490.4966 | 888.908.8166 fax December 22, 2021 RE: Amendment #1 - Additional Services and Cost- to-Complete for Ward Station Area Projects Task Order No. 5 - PEDESTRIAN BRIDGE, PLAZA AND GREENWAY TRAIL DESIGN SERVICES Wheat Ridge, Colorado Mr. Mark Westberg, P.E., CFM Projects Supervisor City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, CO 80033 mwestberg@ci.wheatridge.co.us Dear Mark: This letter provides SEH’s proposal for additional services and cost-to-complete tasks related to the Ward Station Area Project – T.O. #5 - Pedestrian Bridge, Plaza and Greenway Trail design services. PROJECT UNDERSTANDING SEH has previously completed 30% design of pedestrian improvements at the Ward Station site in the City of Wheat Ridge. Wheat Ridge and AECOM then preformed a value engineering review to get construction costs in line with the City budget. SEH was asked to prepare a revised 30% design set in April, 2020. The design team continued progressing the project in related civil areas of the project scope for the remainder of 2020. Additionally, SEH was asked by the City to assist them in determining and then confirming a conflict with the proposed trail and wall alignments with the Juchem Ditch. Once a conflict was confirmed, SEH and Shannon & Wilson were asked by the City to evaluate and make recommends for relocation of the Juchem Ditch and related alternatives for the trail retaining wall approach. The City asked SEH to put the project on hold in December of 2020 as the City managed funding issues. In April of 2021, SEH was notified that the City would like to restart the project, and the City asked the design team to provide a list of Value-Added items for the project. These are items that may have been removed by the value engineering process or additional items the team sees that could enhance the project. The City has reviewed this list, selected items to be included in the project scope, and requested SEH to prepare this additional services request to capture the additional efforts to complete these items and others necessary to finish the design. The general scope of this cost-to-complete amendment includes:  Project management and coordination with City of Wheat Ridge, affected agencies and stakeholders.  Topographic surveying and mapping of additional proposed improvement locations. Surveying will include utility locates.  Subsurface Utility Engineering services, including Quality Level B identification and Quality Level A test holes in conflict areas in accordance with Colorado SB 18-167 and ASCE CI 38-02 and coordination with affected utilities.  Geotechnical field investigation and report with recommendations for structure foundations and Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 2   Short Elliott Hendrickson Inc. paving.  Civil site design for the bridge access plaza on the north and south side of the railroad crossing, drop off location and greenway trail to the West I-70 Frontage Rd North, including plan and profile of the trail and roadway improvements.  Analysis of pre-development and post-development drainage.  Structural design of the pedestrian bridge crossing pre-manufactured structure.  Architectural, structural, mechanical/electrical and elevator design for the north and south access elevators and north and south access.  Structural design of retaining walls along the greenway pedestrian trail.  Landscaping, hardscape design and irrigation design for the plazas and pedestrian greenway.  Design of a pedestrian crossing signal at the I-70 West Frontage Rd North.  Coordination with BNSF, RTD, DTP and the Colorado Public Utility Commission for required permits.  Completion of 30%, 60%, 90% and final construction plans with review and response matrix after each submittal.  Respond to contractor questions during bidding.  Review contractor material submittals.  Respond to requests for information during construction. The value-added items now included in the scope of the project will include:  Relocation design of the Juchem Ditch and coordination with the owner.  Addition of a snowmelt system to the pedestrian bridge stairs.  Extension of walkway roofing from the Pedestrian Bridge to the elevators.  Accommodations for an Art Feature to be designed and procured by the City to be installed in the south plaza turnaround island.  Decorative finishes on the bridge abutments.  Specialty lighting on the pedestrian bridge and stairs.  Switching the south plaza drop off circle from asphalt to a decorative specialty concrete.  Adding seat walls around the south plaza planters.  Additional plantings along the trail corridor (roughly 50% more plants).  Additional set of stairs from the trail to the south parking lot of the business park to the east.  Enlarge the trail rest area.  Replace the perforated storm drain pipe along the trail alignment. SCOPE OF SERVICES 1. Project Management a. Records management, archiving, and communications. b. Contract management, subcontract management, project scheduling. c. Project kick-off meeting at the City. d. Monthly invoicing and status reporting to the City throughout the course of the project. e. Maintaining project schedule and budget. Task 1 Deliverables – approved schedule, updates to schedule as necessary, monthly invoices with Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 3   Short Elliott Hendrickson Inc. progress reports, monthly budget reports, monthly communications reporting, meeting minutes. 2. Pre-Design Services A. Document Review SEH will limit review to the previous 30% deliverables and project summary reports and supporting information related the additional scope of services to determine if any modifications would reduce costs or whether additional structure selection evaluation is warranted. B. CAD files update from 2016 to 2022 SEH will update the previously prepared CAD files to convert files from version 2016 to version 2022 format. CAD Version 2016 is no longer supported by AutoCAD. C. Programming and Illustrative Plans Our architects and landscape architects will meet with Wheat Ridge staff to update the program for pedestrian plaza and develop an illustrative plan for structure aesthetics, plaza hardscape and landscape to provide guidance for continued design. D. Topographic and Existing Right-of-Way Mapping Topographic Surveying SEH will expand the previous topographic survey of the project site. The new area that will be surveyed will include the portion of the business park parking lot east of the south end of the trail and the West I-70 Frontage Rd further west from the current limits to support replacement of the Juchem Ditch and an existing perforated storm pipe alignment. Exhibit A attached shows the proposed additional survey limits. The survey will consist of all site features, including: edge of pavement, structures, curb lines, manholes, light and power poles (along with overhead lines), utility boxes, fencing, trees, concrete and asphalt pads, striping, signs, walkways, walls, buildings, and other relevant topographic features. Manholes and inlets, rims and inverts, will be collected including upstream and downstream intersections/structures. Underground utility locates will be performed by Goodbee & Associates. They will survey the marked utility locations. Once test hole locations are determined and performed, Goodbee and Associates will survey the test hole locations and utility depths. Geotech borings will be surveyed by SEH. E. Geotechnical Investigation SEH’s geotechnical engineer under our Wheat Ridge contract, Shannon & Wilson, has completed several borings and test pits in the project area and prepared an interim geotechnical report. At the time the project was put on hold two soil borings on the RTD property at the Ward Station remained to be completed. Those remaining borings will be conducted. Shannon and Wilson will then provide the following geotechnical field investigation and reporting services:  subsurface explorations and utility notification through the Utility Notification Center of Colorado (UNCC), Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 4   Short Elliott Hendrickson Inc.  laboratory and field testing,  geotechnical engineering analyses,  pavement design analyses,  preparation of a combined geotechnical investigation report / pavement design report, Geotechnical explorations completed during this phase of work will consist of two borings completed near the north abutment and landing of the proposed pedestrian bridge over the BNSF and RTD tracks. The borings will be drilled to depths of 30 and 50 feet. The borings will be located on RTD property at the Ward Station. A geologist or geotechnical engineer from their staff will log the borings and collect samples for classification and laboratory testing. Laboratory testing may include natural water content, grain size distribution, fines content, Atterberg limits, corrosion, swell, R-value, and moisture-density relationship (Standard Proctor). Data generated during the subsurface exploration and laboratory testing programs will be analyzed by a geotechnical engineer. A geotechnical / pavement design report will be prepared, and the report will be signed and sealed by a professional engineer registered in the state of Colorado. As previously discussed with the City, Shannon & Wilson assumes the City with hold the RTD permit and Shannon and Wilson and their drilling sub will work under that permit. Refer to Exhibits B1 and B2 detailing Shannon & Wilson’s scope and fee. F. SUE Services, CCTV report, Utility Coordination, Utility Plans and Clearances Goodbee & Associates, Inc. will provide utility locates, mapping and utility verification. They completed initial utility investigation and performed 7 test holes. Goodbee will perform a utility investigation achieving QL-B where obtainable within the project limits and excavating up to 3 test holes at specific locations where potential conflicts exist. All work will be performed in accordance with Colorado Senate Bill 18-167 and the standard guidelines of ASCE CI 38-02. Office services will include review of existing utility maps (QL-C and D) and initial communication with utilities within the project area. Field services include core and drilling test holes and permanent pavement repair. Wheat Ridge will be consulted when field services are to be provided in the project timeline, weighing plan development and project schedule to minimize risk of re-work. Utility Plans will be prepared with utility contacts, test hole log and plans depicting utility line work differentiated as Quality Level D through A. The plans will be stamped by an experienced SUE Colorado Professional Engineer. Goodbee & Associates will contract with a subconsultant to perform CCTV camera video of the existing perforated storm drainpipe alignment along the route of the proposed trail. This pipe is of unknown condition. The video will hope to confirm the condition of the pipe and any obstructions in the line. Goodbee’s sub will provide video and report deliverables. SEH will review the information and recommend a design approach to the City. Although this scope assumes the pipe will need to be replaced, this investment may confirm that runs of the pipe can be used as is and not require costly excavation and replacement. Although Goodbee will be responsible for utility investigations and coordinating with the Specialty Units for CDOT clearances, SEH has included modest time for coordination with Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 5   Short Elliott Hendrickson Inc. Goodbee staff during the design development, and participation in wet/dry utility stakeholder meetings. One initial stakeholder meeting is anticipated for both wet and dry utility providers to be held at the City. One round of 1 hour follow up meetings and correspondence with affected providers is anticipated. Goodbee will prepare project specific utility specifications outlining contractor responsibilities, and work to be conducted by others. Refer to Exhibit C detailing Goodbee & Associates’ scope and fee. Task 2 Deliverables –  Update existing CAD design files from AutoCAD version 2016 to version 2022 format.  Updated memo with bridge and wall structure selection recommendations  Updated illustrative plan and sketch up view of selected bridge, wall and plaza aesthetics  Updated Survey base map  Updated Geotechnical report with recommendations  Updated utility mapping  CCTV video and report of the perforated pipe drain along the trail alignment. 3. Conceptual (30%) Design Phase SEH previously completed a 30% design phase which was reviewed by the City. The design team will include the additional value-added items, revise affected work and prepare a revised 30% design submittal. This will provide information needed for SUE QL-A evaluation, BNSF (they require a 30% level design submittal) and RTD permitting and provide more guidance for bridge and structure selection. a. A conceptual design package, including, construction plans will be updated. City of Wheat Ridge and CDOT criteria will be used for design. Design will include site, structural, architectural, mechanical/electrical, lighting and landscape architecture plans. b. A conceptual level hydrologic and hydraulic analysis of the project area and existing stormwater facilities will be updated in compliance with the City of Wheat Ridge Drainage Criteria Manual and MHFD using basin information from the field topo mapping and City of Wheat Ridge provided regional mapping. c. Evaluate railroad impacts and permit requirements. d. Revise an Engineers Opinion of Probable Construction Cost. e. Provide internal quality assurance and quality control reviews of all deliverables and revise as necessary. f. Submit documents to the City of Wheat Ridge for review and participate in a 30% design review meeting. g. Prepare a comment response matrix and revise plans per review comments. h. Coordinate with BNSF and submit 30% plans for review. Task 3 Deliverables –  30% level construction plans (electronic pdf submittal)  Drainage memo update with calculations  Engineers’ opinion of probable construction cost  30% plan review response matrix Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 6   Short Elliott Hendrickson Inc.  Railroad crossing permit submittal documents 4. Preliminary (60%) Design Phase a. SEH surveyors will field stake locations of retaining walls along the greenway trail. b. A preliminary design package, including construction plans and outline specifications will be developed. City of Wheat Ridge and CDOT criteria will be used for design. Design will include site, structural, architectural, mechanical/ electrical, lighting, landscape/hardscape architecture and irrigation. c. Based on conflicts determined from the concept design, up to 2 additional field test holes (QL-A) will be completed and surveyed by Goodbee & Associates. d. Prepare a Preliminary Drainage Report in compliance with City of Wheat Ridge and MHFD criteria e. Prepare PUC crossing application f. Prepare an Engineers Opinion of Probable Construction Cost g. Provide internal quality assurance and quality control reviews of all deliverables and revise as necessary. h. Submit documents to the City of Wheat Ridge for review and participate in a 60% design review meeting i. Prepare a comment response matrix and revise plans pre review comments. j. Coordinate with BNSF, PUC and RTD (DTP) on applications for RR crossings. Task 4 Deliverables –  60% level construction plans and draft specifications outline (electronic pdf submittal)  Preliminary Drainage Report  Updated engineers opinion of probable construction cost  60% plan review response matrix  Railroad crossing permit and PUC application submittal documents 5. Final (90%) Design Phase a. A final design package, including construction plans and specifications will be developed. City of Wheat Ridge and CDOT criterial will be used for design. Design will include site, structural, architectural, mechanical/electrical, lighting, landscape/hardscape architecture, irrigation and lighting. b. Prepare a Final Drainage Report in compliance with City of Wheat Ridge and MHFD criteria. c. Attend PUC meeting d. Prepare an Engineers Opinion of Probable Construction Cost e. Provide internal quality assurance and quality control reviews of all deliverables and revise as necessary f. Submit documents to the City of Wheat Ridge for review and participate in a 90% design review meeting g. Prepare a comment response matrix and revise plans per review comments. h. Coordinate with BNSF, PUC and RTD (DTP) on applications for RR crossings. Task 5 Deliverables –  90% level construction plans and specifications (electronic pdf submittal)  Final Drainage Report Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 7   Short Elliott Hendrickson Inc.  Utility clearance letters  Updated engineers opinion of probable construction cost  90% plan review response matrix 6. Construction Documents After review by the City of Wheat Ridge, SEH will submit stamped final construction documents for bidding. 7. Bid Services a. SEH will assist the City in developing project Invitation-For-Bid (IFB) advertisement documents. b. SEH will be available to clarify intersection design questions as appropriate during the bidding. SEH will also attend the pre-bid conference. 8. Construction Services a. SEH will attend the pre-construction conference. b. SEH will assist the City in reviewing contractor material submittals. SEH anticipates material submittals will be in a package of similar materials (i.e. Civil materials (pavement, pipe aggregate), pre-manufactured bridge structure, architectural submittals, elevator, mechanical/electrical, retaining wall materials, landscape and urban design submittals etc.) c. SEH will be available to clarify up to 10 contractor RFI’s as appropriate during construction. Refer to Exhibit D detailing StudioCPG’s scope and fee. ASSUMPTIONS AND EXCLUSIONS 1. Project funding is anticipated be from Wheat Ridge. No Federal funding, or related reporting are anticipated. 2. Right-of-entry permissions obtained previously on the project are suitable for the remaining scope of work, or ROE notices will be prepared by others. 3. Boundary survey, legal descriptions and preparation of easements or right-of-way documents if required are to be provided by others. 4. Geotechnical borings will be staked using site features and a hand-held GPS device. 5. Selected boring locations will be accessible using a truck-mounted drill rig. 6. Any ROW permit fees for geotechnical drilling and SUE test holes will be waived. 7. Overhead and underground utilities are present throughout the project area. These factors may limit the potential area where the borings can be completed, and final boring locations may vary because of these factors. 8. Assume that contaminated soil/rock will not be encountered during the proposed drilling explorations. 9. Soil borings in pavement will be backfilled with flow fill and patched with hot patch asphalt. Remaining cuttings will be containerized and removed from the site. 10. Soil borings on unpaved ground will be backfilled with cuttings. Remaining cuttings will be spread around the site. 11. Water quality and detention is assumed to be provided at downstream existing facilities. Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 8   Short Elliott Hendrickson Inc. 12. Utility relocation design and plans, if needed, are assumed to be by the respective Utility providers unless noted otherwise herein. 13. Public Involvement/Information services, and associated meeting participation is not included. 14. No traffic study is proposed. 15. Assume Permit and application fees to be paid by City. 16. Assume PUC application will not be contested. 17. Construction observations services assumed to be provided by others. Note: If a scope item is not explicitly included, it is explicitly excluded. SCHEDULE The City provided a draft schedule for the project, dated December 13, 2021, includes the milestones listed below. SEH feels this is an achievable schedule. Upon NTP, SEH will prepare and provide an updated MS Project schedule for City review and concurrence. We anticipate the following milestones: Notice to Proceed January 31, 2021 Completion of 30% design March 2022 Completion of 60% design June 2022 Completion of 90% design July 2022 Completion of Construction documents September 2022 A two-week review period is anticipated for each submittal. FEE ESTIMATE The total, Not-to-Exceed fee for this task cost-to-complete is $592,858.94. Attached Exhibit E details our proposed cost-to-complete Cost-plus-Fixed Fee for the scope and schedule provided. The fee estimate utilizes SEH’s 2022 “Cost Rates”, and a Fixed Fee of 10% on labor. Unit rates for subconsultants will be provided with invoicing. The current remaining Task Order #5 budget is $99,234.25. The net Task Order #5, Amendment #1 fee, is $493,078.68. All terms and conditions of the original Cost, plus Fixed Fee contract task order remain in force. If this task order amendment is acceptable, please sign where indicated below, and return a copy for our files. Please call Scott Jardine at 720.540.6850 with any questions. Ward Station Area Projects Amendment #1 – Additional Services and Cost to Complete – PEDESTRIAN BRIDGE, PLAZA AND GREENWAY DESIGN SERVICES Wheat Ridge, Colorado December 22, 2021 Page 9   Short Elliott Hendrickson Inc. Sincerely, SHORT ELLIOTT HENDRICKSON INC.        Scott Jardine, PE, LEED AP Mike Russell, PE Project Manager Principal (Lic. CO) (Lic. CO) Accepted for City of Wheat Ridge, CO By:_______________________________ Title:______________________________ Date:______________________________ Attachments: Exhibit A – Survey Exhibit Exhibit B1 & B2 – Shannon & Wilson’s scope and fee Exhibit C – Goodbee & Associates scope and fee Exhibits D1 & D2 – StudioCPG’s scope and fee Exhibit E - Cost-to-complete fee estimate   p:\uz\w\whtrd\151720\1-genl\10-setup-cont\03-proposal\to5 amend 1-add services & c2c\scope letter\20211222-ward station to5-amendment 1 scope letter-final.docx x x x x x x x x x x x x x x x x x x x x x 30 0 2 546 6 . 5 5 81 1 I N A C I L L E G 300 3 54 4 0 . 6 4 81 1 . 5 I N A C 1 3 2 1 2 A M B E R TRAIL PLAN AND PROFILE 20 7500 WEST 29TH AVENUE FAX: (303) 235-2857 NO. REVISIONS APPROVED VERT. DATE INIT. CHK'D BY DESIGN BY DRAWN BY HORIZ. SCALES UNDERGROUND MEMBER UTILITIES CALL UTILITY NOTIFICATION CALL 2-BUSINESS DAYS IN ADVANCE EXCAVATE FOR THE MARKING OF BEFORE YOU DIG, GRADE OR CENTER OF COLORADO 1-800-922-1987 WHEAT RIDGE, COLORADO 80033 TELEPHONE: (303) 235-2861 SHEETSDEPARTMENT OF PUBLIC WORKS PROJECT # JN-18-09 PEDESTRIAN BRIDGE, PLAZA, AND GREENWAY TRAIL DRAFT 60% PLANS 59 JJ/GM 11/13/20 TN 11/13/20 SJ 11/13/20 RC 11/13/20 Untitled Map Write a description for your map. Legend America's Mortgage, LLC Feature 1 Full Spectrum Analytics 300 ft N ➤➤N © 2021 Google © 2021 Google © 2021 Google T x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 130 2 54 5 5 . 0 9 83 R E B A R W O P C A E S C P 30 0 1 546 4 . 3 9 81 Y P C 6 9 7 3 R W B A Y E R TRAIL PLAN AND PROFILE 21 7500 WEST 29TH AVENUE FAX: (303) 235-2857 NO. REVISIONS APPROVED VERT. DATE INIT. CHK'D BY DESIGN BY DRAWN BY HORIZ. SCALES UNDERGROUND MEMBER UTILITIES CALL UTILITY NOTIFICATION CALL 2-BUSINESS DAYS IN ADVANCE EXCAVATE FOR THE MARKING OF BEFORE YOU DIG, GRADE OR CENTER OF COLORADO 1-800-922-1987 WHEAT RIDGE, COLORADO 80033 TELEPHONE: (303) 235-2861 SHEETSDEPARTMENT OF PUBLIC WORKS PROJECT # JN-18-09 PEDESTRIAN BRIDGE, PLAZA, AND GREENWAY TRAIL DRAFT 60% PLANS 59 JJ/GM 11/13/20 TN 11/13/20 SJ 11/13/20 RC 11/13/20 Shannon & Wilson, Inc.  1321 Bannock St  Suite 200  Denver, CO  80204  Main (303) 825-3800 20210623-Ward Trail-S&W-Ward Trail_Final Geotech_SOW 1 GEOTECHNICAL SCOPE OF WORK WARD STATION – PED BRIDGE, PLAZA, AND TRAIL WHEAT RIDGE, COLORADO INTRODUCTION Geotechnical engineering services are required to support design of the Wheat Ridge Ward  Station pedestrian bridge, plaza, and trail.  After pausing design on the project, the City has  requested a cost‐to‐complete scope and fee as well as additional consideration for Value  Additions to the project scope. During previous phases of work, Shannon & Wilson  completed geotechnical explorations and prepared an interim geotechnical report for the  project.  During the remaining phase of work, additional explorations will be completed and  the previously issued report will be updated to address the remaining design scope.    SCOPE OF WORK Geotechnical explorations completed during this phase of work will consist of two borings  completed near the north abutment and landing of the proposed pedestrian bridge over the  BNSF and RTD tracks.  The borings will be drilled to depths of 30 and 50 feet.  The borings  will be located on RTD property at the Ward Station.    A geologist or geotechnical engineer from our staff will log the borings and collect samples  for classification and laboratory testing.  Laboratory testing may include natural water  content, grain size distribution, fines content, Atterberg limits, corrosion, and swell.   Data generated during the subsurface exploration and laboratory testing programs will be  analyzed by a geotechnical engineer and incorporated into our 2020 interim geotechnical  report.  The 2020 interim report will also be updated to provide final‐level geotechnical  design recommendations for:   The pedestrian bridge,    A soil nail wall along the trail,   Modular block walls along the trail, and   Pavements, including providing a concrete pavement alternative for the drop‐off circle.     We will issue a draft report for review by the project team before finalizing the report.  Ward Station – Ped Bridge, Plaza, and Trail  100695 2 June 16, 2021 ASSUMPTIONS  Borings will be drilled at least 50 feet away from the fence line of the RTD rail corridor.   We understand borings located within 50 feet of the fence line would require Railroad  Protective Liability Insurance (RRPLI).  We assume RRPLI will not be required to  complete the borings.    The RTD right‐of‐entry (ROE) agreement required to complete the borings will be  obtained by the City of Wheat Ridge.  Shannon & Wilson shall not be required to  assume liability or responsibility under Article 10 of the ROE agreement, except to the  extent caused by Shannon & Wilson’s negligent or wrongful conduct.  Additionally,  Shannon & Wilson shall not be required to carry insurance limits in excess of $5M  under Article 9 of the ROE agreement.     An RTD access permit will not be required for the work.    Shannon & Wilson will assist the City of Wheat Ridge (the City) in obtaining the ROE  agreement, including attending 4 hours of meetings with RTD and the City.   Shannon & Wilson and our subcontractor driller will schedule and attend a  preconstruction safety meeting with RTD.     Fees for the RTD ROE agreement have not been included and will be paid directly by  the City.   Boring locations can be accessed by a truck‐mounted drill rig.   Prior to drilling, we will notify the Colorado Utility Notification Center to identify  buried utilities.  We assume RTD will locate sprinkler lines on their property.  We have  included time for a private utility locator to locate electrical lines on the RTD property  that may not be located through the one‐call process.         Potholing of utilities is not included.   Reasonable effort will be made to protect native grass areas from disturbance during  drilling.  We will not be responsible for repairing landscaped areas disturbed by drilling  activities (such as smoothing rutting in native grass, restoring damaged grass or  plantings, or repairing shallow sensitive utilities such as sprinklers).     Borings will encounter soil/rock that is not contaminated and is non‐hazardous.     Coordinates of borings will be collected using a handheld GPS receiving unit.  We can  stake/paint the boring locations if others desire to survey actual locations.   Rock coring will not be performed.   We assume work will be completed during calendar year 2021.     Preparation of plans and specifications is not included.     Traffic control is not required.  Ward Station – Ped Bridge, Plaza, and Trail  100695 3 June 16, 2021  Borings will be backfilled with drill cuttings.  Excess drill cuttings will be drummed and  removed from the site.  GE O T E C H N I C A L E N G I N E E R I N G F E E E S T I M A T E WA R D S T A T I O N - P E D B R I D G E , P L A Z A , A N D T R A I L WH E A T R I D G E , C O L O R A D O SHANNON & WILSON, INC. PI C P M G E O E N G C A D / T E C H Ad m i n T o t a l P I C P M G E O E N G C A D / T E C H Admin $2 8 0 . 6 9 $ 1 8 7 . 6 9 $ 8 8 . 7 6 $ 1 2 5 . 3 2 $ 1 1 1 . 6 9 $ 1 0 7 . 2 4 1 E X P L O R A T I O N S $3,839 1 . 1 R R & F i e l d C o o r d i n a t i o n 8 . 0 1 6 . 0 2 4 . 0 $ 1 , 5 0 2 $ 1 , 4 2 0 $ 2 , 9 2 2 1 . 2 U t i l i t y L o c a t e s 6 . 0 6 . 0 $ 5 3 3 $ 5 3 3 1 . 3 D r i l l i n g O b s e r v a t i o n 0 . 5 1 0 . 0 1 0 . 5 $ 9 4 $ 8 8 8 $ 9 8 1 2 L A B O R A T O R Y T E S T I N G $1,690 2 . 1 A s s i g n L a b o r a t o r y T e s t i n g & D r a f t L o g s 2 . 0 1 . 0 3 . 0 $ 1 7 8 $ 1 2 5 $ 3 0 3 3 U P D A T E G E O T E C H N I C A L A N A L Y S I S 3. 1 B r i d g e F o u n d a t i o n s 1 . 0 4 . 0 5 . 0 $ 1 8 8 $ 5 0 1 $ 6 8 9 3. 2 R e t a i n i n g S t r u c t u r e s 2 . 0 8 . 0 1 0 . 0 $ 3 7 5 $ 1 , 0 0 3 $ 1 , 3 7 8 3. 3 P a v e m e n t s 1 . 0 4 . 0 5 . 0 $ 1 8 8 $ 5 0 1 $ 6 8 9 4 R E P O R T I N G 4 . 1 I s s u e D r a f t R e p o r t 1 . 0 2 . 0 8 . 0 2 . 0 2 . 0 1 5 . 0 $ 2 8 1 $ 3 7 5 $ 1 , 0 0 3 $ 2 2 3 $ 2 1 4 $ 2 , 0 9 6 4 . 2 F i n a l i z e R e p o r t 0 . 5 1 . 0 4 . 0 1 . 0 0 . 5 7 . 0 $ 1 8 8 $ 5 0 1 5 T E A M M E E T I N G S A N D M I S C . D E S I G N S U P P O R T 8 . 0 8 . 0 1 6 . 0 $ 1 , 5 0 2 $ 1 , 0 0 3 $ 2 , 5 0 4 6 P R O J E C T M A N A G E M E N T 2 . 0 4 . 0 6 . 0 $ 3 7 5 $ 4 2 9 $ 8 0 4 TO T A L 1. 5 2 5 . 5 3 4 . 0 3 7 . 0 3 . 0 6 . 5 1 0 7 . 5 $ 4 2 1 $ 4 , 7 8 6 $ 3 , 0 1 8 $ 4 , 6 3 7 $ 3 3 5 $ 6 9 7 $ 1 3 , 8 9 4 $ 5 , 5 2 9 Mo i s t u r e C o n t e n t 1 6 t e s t s $ 1 0 D r i l l i n g S u b c o n t r a c t o r Gr a d a t i o n 4 t e s t s $ 1 2 0 M o b i l i z a t i o n 2 h r s $ 1 4 5 2 9 0 $ Pe r c e n t P a s s i n g N o . 2 0 0 S i e v e 4 t e s t s $ 5 5 T r u c k - m o u n t e d D r i l l R i g 8 h r s $ 1 8 5 1 , 4 8 0 $ Co r r o s i o n S u i t e 1 t e s t s $ 2 0 5 S u p p o r t T r u c k 1 d a y $ 2 5 0 2 5 0 $ At t e r b e r g L i m i t s 4 t e s t s $ 1 2 5 F i e l d S u p p l i e s 1 L S $ 5 0 0 5 0 0 $ Sw e l l T e s t 1 t e s t s $ 1 2 5 R T D C o o r d i n a t i o n 1 L S $ 5 0 0 5 0 0 $ R- V a l u e - t e s t s $ 4 8 5 T r a f f i c C o n t r o l D a y - $ Pr o c t o r T e s t ( S t a n d a r d ) - t e s t s $ 2 4 0 P r i v a t e U t i l i t y L o c a t o r 1 L S $ 5 0 0 5 0 0 $ TO T A L - S u b c o n t r a c t o r s Of f i c e E x p e n s e 1 E a c h $ 2 5 Mi s c F i e l d E x p e n s e 1 E a c h $ 5 0 Ve h i c l e 4 D a y $ 3 5 Sa m p l e J a r s 2 B o x $ 2 0 Bu l k S a m p l e B a g s E a c h $ 1 Ca l i f o r n i a B a r r e l B r a s s T u b e s 8 E a c h $ 8 Ot h e r E x p e n s e s 3,520 $ TO T A L $ 2 0 , 8 1 2 3,520 $ Dir e c t L a b o r + O H ( 1 7 8 . 6 8 % ) La b o r a t o r y T e s t i n g 1 , 6 9 0 $ Su b c o n t r a c t o r s COST ESTIMATE - SUMMARY 13,894 $ 319 $ Fi x e d F e e ( 1 0 % ) 1 , 3 8 9 $ 22 0 $ LA B O R A T O R Y T E S T I N G SU B C O N T R A C T O R S 16 0 $ 48 0 $ TA S K S / S U B T A S K S HO U R S D I R E C T L A B O R + O H ( 1 7 8 . 6 8 % ) SUB TOTAL ODC To t a l - L a b o r a t o r y T e s t i n g 1, 6 9 0 $ Ot h e r E x p e n s e s 25 $ Ot h e r E x p e n s e s 64 $ 20 5 $ 50 0 $ - $ 12 5 $ 14 0 $ 31 9 $ - $ 50 $ 40 $ - $ Wa r d T r a i l _ F i n a l G e o t e c h F e e _ 2 0 2 2 R a t e s 12 / 2 2 / 2 0 2 1 100695 Go o d b e e a n d A s s o c i a t e s , I n c . Wa r d S t a t i o n A r e a - P e d e s t r i a n B r i d g e , P l a z a a n d G r ee n w a y - E s t i m a t e t o C o m p l e t e Sc o p e a n d F e e E s t i m a t e 12 / 0 2 / 2 0 2 1 PM I V P M I V P M I I P M I D e s i g n e r I A d m i n i s t r a t o r T o t a l H r s . Total Cost Bi j o l d , D a n a Sn y d e r , De b o r a h Ha u s w i r t h , L i s a D u k e , D a v i d Fa r m e r , Na t a l i e Ki s e r , E l i z a b e t h $1 7 9 . 0 0 / h r $ 1 8 9 . 2 6 / h r $ 1 4 3 . 8 5 / h r $ 1 2 1 . 9 1 / h r $ 8 3 . 3 7 / h r $ 9 7.29/hr Pr o j e c t M e e t i n g s ( a s s u m e r e - s t a r t m e e t i n g a n d 4 p r o gr e s s me e t i n g s / c a l l s ) 10 10 $ 1 , 4 3 9 Mo n t h l y p r o g r e s s r e p o r t s a n d i n v o i c i n g . 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P r e p a re t e s t h o l e ta b l e . 4 4 1 2 20 $ 2 , 7 9 5 In i t i a l u t i l i t y c o o r d i n a t i o n - C o m p l e t e 2 0 2 0 0 $ 0 Ut i l i t y 3 0 % - R e v i s e p l a n s a n d r e s u b m i t . A t t e n d r e v i e w m e e t i n g an d d i s t r i b u t e p l a n s t o u t i l i t y o w n e r s . 2 4 2 0 26 $ 3 , 3 7 2 Co o r d i n a t i o n w i t h v e n d o r t o C C T V s t o r m d r a i n a g e : r e qu e s t es t i m a t e s , f i e l d c o o r d i n a t i o n . V e n d o r w i l l b e s u b to G o o d b e e . 12 12 $ 1 , 7 2 6 Ut i l i t y 6 0 % - I d e n t i f y p o t e n t i a l u t i l i t y c o n f l i c t s . N o t e s , p l a n la y o u t a n d t e s t h o l e l o g w i l l b e p r o v i d e d . A t t e n d re v i e w m e e t i n g an d d i s t r i b u t e p l a n s t o u t i l i t y o w n e r s . 4 2 4 2 4 52 $ 7 , 0 9 4 Dr a f t u t i l i t y p r o j e c t s p e c i a l p r o v i s i o n s 2 10 12 $1,797 Dr a f t u t i l i t y a g r e e m e n t l e t t e r s a n d X c e l W o r k R e q u e st 2 8 10 $1,509 Di t c h R e l o c a t i o n C o o r d i n a t i o n : J u c h e m D i t c h t o b e p ot h o l e d a n d su r v e y e d t o m e e t S U E s t a n d a r d s a n d u t i l i t y c o o r d i n a ti o n n e e d e d fo r r e l o c a t i o n s . A s s i s t C i t y c o o r d i n a t i o n w i t h J u c he m D i t c h a n d pa r t i c i p a t i o n i n 3 m e e t i n g s w i t h t h e D i t c h . A g r e e m e nt s a s re q u i r e d w i t h t h e D i t c h w i l l b e n e g o t i a t e d b y t h e C it y . 8 8 $ 1 , 1 5 1 Ut i l i t y C o o r d i n a t i o n : O n e - o n - o n e c o o r d i n a t i o n ( m e e t in g / p h o n e ) wi t h u t i l i t y o w n e r s t o c o n f i r m d e s i g n ( u p t o 1 3 ) c o nf i r m i n g re l o c a t i o n d e t a i l s . 30 30 $ 4 , 3 1 6 Ut i l i t y 9 0 % F i n a l - R e v i s e 6 0 % p l a n s w i t h u t i l i t y p ro v i d e r re l o c a t i o n d e s i g n . A t t e n d r e v i e w m e e t i n g a n d d i s t r i bu t e p l a n s t o ut i l i t y o w n e r s . 2 1 6 1 4 32 $ 4 , 3 6 6 Ta s k D e s c r i p t i o n o f A c t i v i t i e s / A s s u m p t i o n s Pr o j e c t M g m t . Pr e - D e s i g n Se r v i c e s De s i g n P h a s e Se r v i c e s ht t p s : / / g o o d b e e a s s o c i a t e s . s h a r e p o i n t . c o m / P u b l i c / 3 0 6 5W A R D 2 / 0 0 _ P M / 0 0 . S O W / 3 0 6 5 W A R D 2 G o o d b e e S O W W A R D C T C 20211201.xls\SOW est Go o d b e e a n d A s s o c i a t e s , I n c . Wa r d S t a t i o n A r e a - P e d e s t r i a n B r i d g e , P l a z a a n d G r ee n w a y - E s t i m a t e t o C o m p l e t e Sc o p e a n d F e e E s t i m a t e 12 / 0 2 / 2 0 2 1 Ut i l i t y C o o r d i n a t i o n : f i n a l i z e r e l o c a t i o n d e s i g n , ti m i n g , a n d ut i l i t y a g r e e m e n t l e t t e r s a s n e e d e d 10 10 $1,439 Fi n a l u t i l i t y p r o j e c t s p e c i a l p r o v i s i o n s 1 4 5 $ 7 5 4 Fi n a l u t i l i t y a g r e e m e n t l e t t e r s a n d X c e l W o r k R e q u e st 1 4 5 $ 7 5 4 Ut i l i t y C o n s t r u c t i o n D o c u m e n t s - s e a l e d u t i l i t y p l a ns , sp e c i f i c a t i o n s 2 2 4 8 $ 1 , 1 3 3 Bi d d i n g A s s i s t a n c e At t e n d p r e c o n s t r u c t i o n c o n f e r e n c e a n d R F I s u p p o r t , if n e e d e d 4 4 $ 5 7 5 Co n s t r u c t i o n Ad m i n i s t r a t i o n Fi e l d s u p p o r t - e x c l u d e d 0 $ 0 16 1 2 1 7 0 8 2 0 1 2 0 2 9 2 $ 4 0 , 7 5 4 10% fee $ 4 , 0 7 5 # of Units U n i t s S u b t o t a l 60 m i l e s $ 3 4 See SAM SOW $ 6 , 8 1 0 See SAM SOW $ 6 , 6 2 5 CC T V p e r f o r m e d b y 3 r d P a r t y v e n d o r o n s t o r m d r a i n a g e p i p e , 9 5 0 ' 1 e a $ 6 , 0 0 0 $0 $19,468 TO T A L E S T I M A T E = $ 6 4 , 2 9 7 As s u m p t i o n s a n d E x c l u s i o n s : 9. A s s u m e G o o d b e e w i l l r e q u e s t e s t i m a t e s f r o m C C T V v e n d o r s , a d d v e n d o r a s G o o d b e e s u b , c o o r d i n a t e C C T V f i e l d w o r k b y v e n d o r . S E H w i l l e v a l u a t e e s t i m a t e s, review CCTV results, and provide pr o j e c t r e c o m m e n d a t i o n s t o W h e a t R i d g e . 2. A s s u m e a 1 2 m o n t h p e r i o d o f p e r f o r m a n c e f o r p r e -d e s i g n , d e s i g n , a n d b i d d i n g s e r v i c e s . 3. C A D w o r k i n A u t o C A D . U t i l i t y p l a n s a s s u m e 7 s h ee t s i n c l u d i n g g e n e r a l n o t e s ( 1 ) , t e s t h o l e l o g ( 2 ) , a n d u t i l i t y p l a n s ( 4 ) a t 1 " = 4 0 ' . 4. A s s u m e c o o r d i n a t i o n w i t h J u c h e m d i t c h t o i n c l u d e a t t e n d i n g m e e t i n g s a n d s u p p o r t t o C i t y a n d S E H . Ci t y t o n e g o t i a t e a n y n e c e s s a r y a g r e e m e n t s w i t h J u c hem ditch. 7. A s s u m e n o C D O T r e v i e w o r c l e a r a n c e r e q u i r e d . 8. S U E f i e l d i n v e s t i g a t i o n s s e e a t t a c h e d S A M S O W . It e m Pe r m i t t i n g Mi l e a g e ( a s s u m e 6 s i t e v i s i t s / m e e t i n g s ( 1 0 m i l e s R T) ) QL A u t i l i t y t e s t h o l e s - a s s u m e 3 t e s t h o l e s s e e S AM S O W QL B S U E I n v e s t i g a t i o n s - S e e S A M S O W 6. A s s u m e u t i l i t y r e l o c a t i o n d e s i g n t o b e p r o v i d e d b y U t i l i t y p r o v i d e r s a s p a r t o f c o o r d i n a t i o n p r o c es s . W a t e r a n d s e w e r r e l o c a t i o n d e s i g n e x c l u d e d b u t m a y b e a d d e d i n t o G o o d b e e ' s S O W . 5. U t i l i t y e a s e m e n t s w i l l b e p r o v i d e d b y S . E . H . a s p a r t o f t i t l e r e s e a r c h . T h e C i t y w i l l p r o v i d e a n y li c e n s e a g r e e m e n t s f o r f r a n c h i s e a g r e e m e n t s w i t h u t il i t y c o m p a n i e s . 1. W h e a t R i d g e p l a n s t o p r o v i d e a p e d e s t r i a n o v e r p as s , p l a z a a n d g r e e n w a y t r a i l t o c o n n e c t I - 7 0 F r o n t ag e R o a d w i t h 4 9 t h c u l - d e - s a c a n d R T D ' s W a r d S t a t i o n. Estimate to complete (30% - final) and ut i l i t y c o o r d i n a t i o n t o W h e a t R i d g e s t a n d a r d s . TO T A L L A B O R Fi n a l D e s i g n TO T A L O D C s ht t p s : / / g o o d b e e a s s o c i a t e s . s h a r e p o i n t . c o m / P u b l i c / 3 0 6 5W A R D 2 / 0 0 _ P M / 0 0 . S O W / 3 0 6 5 W A R D 2 G o o d b e e S O W W A R D C T C 20211201.xls\SOW est Page 1 of 12 Via Email:hauswirth@goodbeeassoc.com December 1, 2021 Ms. Lisa Hauswirth Goodbee & Associates, Inc. 1658 Cole Blvd. Lakewood, CO 80401 RE: Ward Station Pedestrian Bridge Project Wheat Ridge, CO SAM, LLC Proposal No.: 1021067142 R-1 Ms. Hauswirth: Surveying And Mapping, LLC (SAM) is pleased to provide this proposal for professional Subsurface Utility Engineering (SUE) services to Goodbee & Associates for the Ward Station Pedestrian Bridge project in Wheat Ridge, Colorado. This proposal has been prepared based on your e-mail dated November 18, 2021 requesting a Subsurface Utility Engineering (SUE) proposal. Should Goodbee & Associates choose to engage SAM to provide the services described herein, please sign the last page of this proposal and return it to us. That will serve as our contractual agreement and notice to proceed. Once again, thank you very much for the opportunity to serve you on this important project. If you have any questions or require additional information, please contact me. Sincerely, Timothy Sullivan, PE, PMP Project Manager Surveying And Mapping, LLC 555 Zang Street Suite 210 Lakewood, CO 80228 Attachments Page 2 of 12 PROJECT OVERVIEW SAM will perform its Quality Level B (QL-B) investigation within a 20’ wide corridor, centered upon the 8”perforated storm drain system and the 42” RCP for the Juchem Ditch, as depicted in red in Exhibit A, below. After the client has chosen the test hole locations, SAM will return to the site and perform the QL-A investigation. All work will be performed in accordance with CI/ASCE 38-02, Colorado Revised Statutes 2018 Title 9, Article 1.5. EXHIBIT A Page 3 of 12 SUBSURFACE UTILITY ENGINEERING SERVICES DEFINITIONS* Subsurface Utility Engineering (SUE): A branch of engineering practice that involves managing certain risks associated with utility mapping at appropriate quality levels, utility coordination, utility relocation design and coordination, utility condition assessment, communication of utility data to certain parties, utility relocation cost estimates, implementation of utility accommodation policies, and utility design. Utility Quality Level: A professional opinion of the quality and reliability of utility information. Such reliability is determined by the means and methods of the professional. Each of the four existing utility data quality levels is established by different methods of data collection and interpretation. Utility Quality Level A (QL-A): Precise horizontal and vertical location of utilities obtained by the actual exposure (or verification of previously exposed and surveyed utilities) and subsequent measurement of subsurface utilities, usually at a specific point. Minimally intrusive excavation equipment is typically used to minimize the potential for utility damage. A precise horizontal and vertical location as well as other utility attributes are shown on plan documents. Accuracy is typically set at 0.05' vertical, and to applicable horizontal survey and mapping accuracy as defined or expected by the project owner. Utility Quality Level B (QL-B): Information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate horizontal position of subsurface utilities. QL-B data should be reproducible by surface geophysics at any point of their depiction. This information is surveyed to applicable tolerances defined by the project and reduced onto plan documents. Utility Quality Level C (QL-C): Information obtained by surveying and plotting visible above-ground utility features and by using professional judgment in correlating this information to QL-D information. Utility Quality Level D (QL-D): Information derived from existing records or oral recollections. * CI/ASCE 38-02 (Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data Page 4 of 12 QL-B MAPPING SCOPE OF WORK  The limits of our QL-B investigations will be as described in the Project Overview.  SAM will collect utility records and identify utility owners along the proposed alignment.  SAM will employ surface geophysical equipment to attempt to map utilities at locations selected by the Client.  Provide all equipment, personnel, and supplies required for performing utility mapping services. SAM shall determine which equipment, personnel, and supplies are required.  Conduct an appropriate investigation of the site conditions.  Attempt to identify and map the underground utilities located within the proposed alignment.  Gravity storm and sanitary systems will be mapped to the first structure located outside of our project limits, when possible.  Conduct electronic sweeps within the project limits in order to identify utilities and other “unknown” linear conductors not represented in the information provided by utility owners.  Mark utilities and “unknown” linear conductors using paint, flagging, staking, etc.  Survey the horizontal position of marked utilities, “unknown” linear conductors and related structures.  Collect vertical data (rim and invert elevations) from structures associated with gravity storm and sanitary systems, when accessible.  Analyze and correlate mapping and invert data to utility records and related information. Resolve any conflicts through supplemental field investigations and/or the depiction of facilities at their record locations, when possible. QL-B MAPPING DELIVERABLES  Provide a digital AutoCAD Civil 3D file depicting the horizontal positions of underground utilities and related structures within our project limits.  Utilities mapped will be clearly differentiated by line style and/or text labels from those depicted according to their record locations.  The sizes and type (function) of mapped utilities will be clearly indicated by line style and/or text labels, when known.  Utilities lines and associated structures will be color coded according to American Public Works Association standards.  Rim and invert elevations for all accessible gravity storm and sanitary structures and associated piping will be provided in the form of text labels.  SAM will provide a utility owner contact list including when available, company or agency names, addresses, phone numbers and e-mail addresses for individual contacts.  SAM will provide signed and sealed drawings in .pdf format. These drawings will include the utility information delivered in the CAD file, depicted against a Civil 3D aerial background. QL-A SCOPE OF WORK  Collect QL-A data at up to three (3) locations, which will be selected by the Client  Provide all equipment, personnel and supplies required to perform its QL-A services. SAM shall determine which equipment, personnel and supplies are required to perform such services.  Obtain necessary permits from city, county or other municipal jurisdictions to allow SAM to work in existing Right-of-Ways, easements, etc.  Comply with applicable utility damage prevention laws and coordinate with utility company representatives, as required. Page 5 of 12 QL-A SCOPE OF WORK (Cont.)  Conduct an appropriate investigation of the site conditions.  Sweep proposed conflicts with appropriate surface geophysical equipment and perform surveying procedures as necessary to identify test hole locations in the field.  Revise test hole locations as may be necessary to expose the target utilities.  Excavate test holes to expose target utilities in such a manner as to maintain the safety of the excavations and the integrity of the target utilities. Vacuum excavation equipment is employed as the preferred and primary method of excavation. However, hand digging and other methods may be employed as necessary to supplement vacuum excavation.  In paved areas, neatly cut and remove existing pavement. Paving cuts will typically not exceed 144 square inches or 12” in diameter.  Expose target utilities to the extent required for QL-A data collection purposes. Notify the Client whenever existing conditions limit or prevent full exposure and/or complete data collection.  Measure, evaluate and record as existing conditions allow a) the material type or composition of exposed utilities, b) the elevation of the top of piped utilities, conduits, casings, etc., c) the outside diameter of piped utilities, conduits, casings, etc., under 18" I.D. d) the elevation of the top and bottom of encasements, ducts and non-encased, multi-conduit configurations, e) the width of encasements, ducts and non-encased, multi-conduit configurations and f) the elevation of a recoverable mark or marker, set/installed at existing grade over the primary target utility.  The sizes of all storm drain piping will be reported as an I.D. measurement.  Elevations reported by SAM shall maintain vertical tolerances of +/- 0.1’ based upon the values for the vertical control as provided by the Client.  Survey the horizontal position of the recoverable mark or marker, set/installed at existing grade over the primary target utility at each test hole.  Obtain “down hole” images of exposed utilities and “perspective” images or the test hole locations.  Unless required by the utility owner, permits, etc. test holes will be backfilled with the spoils removed from the excavations. Test hole excavations will be backfilled and compacted in lifts. Compaction will be achieved as nearly as possible to pre-existing conditions or as required by permit.  Provide restoration of pavement within the limits of the original paving cut. Where test holes have been excavated in areas other than pavement, the disturbed areas will be restored as nearly as reasonably possible to the pre-existing conditions.  Analyze and correlate QL-A data to the results of previous QL-B investigations, utility records, etc. Resolve any resulting conflicts through supplemental field investigations and/or revisions of QL-B deliverables, as necessary. QL-A DELIVERABLES  SAM will provide a digital AutoCAD Civil 3D file depicting the horizontal positions of the recoverable marks or markers set/installed over the primary target utility at each test hole location.  Where applicable, SAM will provide a revised QL-B deliverable depicting updated horizontal positions of target utilities.  SAM will provide a QL-A data summary table. This table will include a) the material type or composition of exposed utilities, b) the elevation of the top of piped utilities, conduits, casings, etc., c) the outside diameter of piped utilities, conduits, casings, etc., under 18" I.D. d) the elevation of the top and bottom of encasements, ducts and non-encased, multi-conduit configurations, e) the width of encasements, ducts and non-encased, multi-conduit configurations and f) the elevation and coordinates of the recoverable mark or marker, set/installed at existing grade over the primary target utility. Page 6 of 12 QL-A DELIVERABLES (Cont.)  SAM will provide signed and sealed drawings (by a Colorado Licensed Professional Engineer) in .pdf format. These drawings will include the individual test hole locations, the data summary table and any other utility information delivered in the CAD file, depicted against an aerial background.  SAM will provide “down hole” images of utilities exposed in each test hole and “perspective” images of the test hole locations. SUE PROJECT SCHEDULE The following information approximates our work schedule for this project. Factors beyond our control may affect our ability to meet all of the projected milestones. We will keep the Client appraised of our progress.  Project Initiation - SAM will begin prerequisite administrative activities within 3 working days of receipt of a fully executed contractual document.  QL-B Field Data Collection – We anticipate mobilizing to begin field data collection activities within 15 working days of receipt of a fully executed contractual document.  Preliminary QL-B Deliverables – SAM anticipates providing preliminary QL-B deliverables, within 10 working days following the completion of our QL-B field investigation.  QL-A Permitting – SAM anticipates applying for all necessary permits within 3 working days following test hole location selection by the Client.  QL-A Field Data Collection - SAM anticipates mobilizing to begin field data collection activities within 10 working days of receipt of approved permits.  Final Project Deliverables – SAM will provide final project deliverables within 5 working days of completion of our field data collection activities. Page 7 of 12 COST ESTIMATE FOR PROJECT QL-B Labor: Title / Responsibility # of Units Unit Cost Total Sr. Project Manager 0 Hour $214.00 per Hour $0.00 Project Manager 4 Hour $188.00 per Hour $752.00 Staff Engineer 2 Hours $158.00 per Hour $316.00 Task Manager 2 Hours $139.00 per Hour $278.00 Sr. SUE Office Technician 8 Hours $132.00 per Hour $1,056.00 Administrative Assistant 8 Hours $90.00 per Hour $720.00 SUE Field Supervisor 8 Hours $132.00 per Hour $1,056.00 SUE Field Supervisor (OT) 0 Hours $198.00 per Hour $.00 SUE Field Technician 8 Hours $86.00 per Hour $688.00 SUE Field Technician (OT) 0 Hours $129.00 per Hour $.00 Sub-Total - QL-B Labor: $4,866.00 QL-B Direct Expenses: Support Vehicle Mileage 50 Miles $0.56 per Mile $28.00 GPS Receiver 10 Hours $10.00 per Hour $100.00 SUE Equipment Package 20 Hours $6.55 per Hour $131.00 Ground Penetrating Radar (GPR) 4 Hours $40.00 per Hour $160.00 Environmental Supplies 1 Days $25.00 per Day $25.00 Permitting Fees 1 Each $100.00 Each $100.00 Traffic Control 1 Day $1,400.00 per Day $1,400.00 Sub-Total - QL-B ODC’s: $1,944.00 Total Estimated QL-B Cost: $6,810.00 Page 8 of 12 COST ESTIMATE (Cont.) QL-A Labor Title / Responsibility # of Units Unit Cost Total Sr. Project Manager 0 Hour $214.00 per Hour $0.00 Project Manager 2 Hour $188.00 per Hour $376.00 Staff Engineer 1 Hours $158.00 per Hour $158.00 Task Manager 1 Hours $139.00 per Hour $139.00 Sr. SUE Office Technician 6 Hours $132.00 per Hour $792.00 Administrative Assistant 4 Hours $90.00 per Hour $360.00 SUE Field Supervisor 10 Hours $132.00 per Hour $1,320.00 Sub-Total - QL-A Labor: $3,145.00 QL-A Direct Expenses: Support Vehicle Mileage (2) 25 Miles $0.56 per Mile $14.00 Vacuum Excavation Truck 1 Unit Rate $1,900.00 Lump Sum $1,900.00 GPS Receiver 10 Hours $10.00 per Hour $100.00 SUE Equipment Package 10 Hours $6.55 per Hour $65.50 Environmental Supplies 0 Day $25.00 per Day $0.00 Permits 0 Permit $100.00 Each $0.00 Traffic Control 1 Day $1,400.00 per Day $1,400.00 Sub-Total - QL-A ODC’s: $3,479.50 Total Estimated QL-A Cost: $6,624.50 Total Estimated Project Costs: $13,434.50 COST ESTIMATE NOTES: 1. This proposal is valid for 90 days from date of submission. 2. SAM’s labor and equipment rates are proprietary and are not to be shared with any individual, company, or entity outside of the Client organization. 3. In providing its QL-A & QL-B services, SAM will not exceed the Total Estimated Cost of $13,434.50 without written authorization from the Client. Page 9 of 12 QL-A & B ASSUMPTIONS The following assumptions were made in preparing this proposal. If these assumptions do not prove to be correct, a modification to the Scope of Work and Cost Estimate for this project may be required.  SAM will not perform any work outside of the Scope of Work defined in this proposal without written authorization by the Client.  Unless expressly requested by the Client, SAM’s utility mapping services will not include a) gravity services and laterals, b) utility tunnels, c) non-accessible empty conduits or empty utilities, d) traffic control/signalization related power and communications beyond master control boxes/cabinets, e) irrigation or sprinkler systems, f) railroad signalization, g) vault or manhole limits or dimensions, h) underground storage tanks and associated piping/wiring, i) grease traps and associated piping, j) septic tanks and distribution boxes, k) wastewater drain fields, l) area drainage tiles or french drains, m) privately owned wells and associated wiring and piping or n) abandoned/capped wells. If required, we will gladly include any of these facilities in our investigation(s). However, their inclusion may require a modification to our Cost Estimate.  OSHA compliant (29 CFR 1910.146) confined space entries are not required for this project.  No project specific safety training, PPE or monitoring devices are required for this project.  SAM assumes that all work areas are sufficiently cleared of vegetation (to a maximum height of 6”) such that they are traversable on foot for the purpose of performing designating and sweeping activities.  SAM assumes that all work areas are sufficiently cleared of snow such that all they are traversable on foot for the purpose of performing designating and sweeping activities.  SAM is not responsible to facilitate the movement of parked vehicles or other physical obstructions.  SAM is not responsible for discovering or uncovering utility relates structures which are covered by, soil, snow, brush, landscaping materials, paving, etc.  SAM is not responsible for cleaning, clearing or otherwise removing silt and other debris from storm drainage piping or structures.  SAM will not access utility related structures or map utilities which are located within fenced areas with locked gates, which contain unrestrained animals, etc.  SAM owns a suite of surface geophysical equipment. We will determine which surface geophysical equipment and methods are appropriate for employment on this project.  The ability to identify and accurately determine the horizontal positions of underground utilities through the employment of surface geophysical equipment and methods can be influenced by factors beyond SAM’s control. Such factors include but are not limited to the conductivity of their materials and/or the surrounding soils, soil moisture content, proximity to other underground utilities, depth, etc. As all of the water line mains on this project are reported to be constructed of asbestos cement piping, the composition and moisture content of the existing soil will have a significant effect upon our ability to map those facilities at QL-B.  Not all utilities can be can be mapped at QL-B. Utilities which cannot be mapped at QL-B will be mapped at the next lowest quality level, as applicable.  SAM is not responsible for the omission of any utility information that is not obtainable via the surface geophysical equipment and methods employed on this project.  The accuracy of electronic depth readings (EDRs) received from surface geophysical equipment is dependent upon many factors such as soil type, soil moisture content, depth of utility, proximity to other utilities, utility material type, etc. It is generally considered to be unreliable and caution should be exercised in considering it for use in the design and/or the conflict analysis process. The only reliable method of obtaining accurate utility depths/elevations is through physical exposure and measurement.  The use of any horizontal and/or vertical locations of utilities depicted in deliverables prepared by SAM does not relieve the contractor from the duty to comply with applicable utility damage prevention laws and regulations including but not limited to, giving notification to the local 811-call center before construction. Page 10 of 12 QL-A & B ASSUMPTIONS (Cont.)  Paint markings, flagging and other indicators of the presence of underground utilities placed by SAM are not to be used for construction purposes and does not relieve the contractor from the duty to comply with applicable utility damage prevention laws and regulations including but not limited to, giving notification to the local 811 call center before construction.  Standard traffic control for our utility mapping services is considered to be the placement of traffic cones and freestanding warning signs. Traffic control requiring lane or sidewalk closures, traffic detouring, flag persons, off duty officers, etc. is considered to be special traffic control. If special traffic control is required, those services will be subcontracted to third party providers and billed to the Client at cost plus 10%.  Gravity sanitary sewer and storm drainage systems will be mapped according to their record location as correlated to surface visible features, when available/accessible. Structures of record which cannot be located in the field will be depicted at their record location. Lines of record which cannot be physically verified in the field will be depicted at their record location.  No contaminated materials, water or soils will be encountered on this project. If contaminated materials, water or soils are identified or suspected, the Client will be notified immediately. All costs associated with environmental remediation, decontamination of equipment, etc. will be the sole responsibility of the Client.  The Client will provide SAM with all records and other information in their possession which pertains to the underground utilities and associated structures located within the project limits.  SAM will have uninterrupted access to all work areas on a minimum ten (10) hours per day basis.  The Client is responsible to obtain Right of Entry agreements, coordinate with property owners and otherwise resolve all access issues which may affect SAM’s ability to efficiently execute their Scope of Work. Any delays or interruptions caused by access issues may require a modification to our Cost Estimate.  The Client will notify SAM prior to our initial mobilization, of any restrictions or special requirements associated with accessing the project site(s).  All test hole locations will be selected by the Client.  Test holes will be selected on target utilities which have been previously mapped at QL-B or QL-C.  Test Holes will not be selected at locations where multiple utilities occupy the same horizontal space.  The Client will provide SAM with horizontal and vertical control points which are proximate to the project limits. Our Cost Estimate does not anticipate the need to run traverses, run level loops, densify control or to verify the values provided for horizontal and vertical control points.  The Client will provide the coordinate values for each test hole location or, identify their locations in a CAD file which is based upon the values reflected in the survey control diagram/table for the project.  All test hole locations are directly accessible by vacuum excavation equipment.  No test hole locations fall within areas of standing or running water.  All target utilities are located above the existing ground water table.  No target utilities are located in excess of 8.0’ below exiting grade.  All work will be performed during daytime hours with unrestricted access to all work areas on a ten (10) hours per day basis. Page 11 of 12 STANDARD TERMS AND CONDITIONS (COLORADO) 1. Access To Site - Unless otherwise stated, SAM, LLC will have access to the project site for activities necessary for the performance of the services. SAM, LLC will take precautions to minimize damage due to these activities, but has not included in the fee the cost of restoration of any resulting damage. 2. Ownership Of Documents - Client acknowledges that all original papers, documents, maps, surveys, digital data and other work product and copies thereof, produced by SAM, LLC pursuant to this Agreement shall remain the property of SAM, LLC, except documents which are to be filed with public agencies. Client further acknowledges that Client’s right to utilize the services and work product performed pursuant to this Agreement will continue only so long as Client is not in default pursuant to the terms and conditions of this Agreement and Client has performed all obligations under this Agreement. 3. Copyright - The parties hereto agree that all protections of the United States and Texas state copyright laws shall be applicable to the work product to the benefit of SAM, LLC, including common law and statutory law, whether or not any copyright for such work product actually is registered, and without regard to whether or not such copyright actually applies to such work product. 4. Invoices - Invoices for fees and all other charges will be submitted monthly for all services rendered as the work progresses, and the net amount shall be due and payable as of the date of the invoice at SAM, LLC's office in Austin, Travis County, Texas. 5. Client's Obligation to Pay - Client's obligation to pay is solely that of Client, and the acts or omissions of any third party shall not affect that obligation. All sums due and not received shall be construed as past due. To cover the costs of collection, all past-due amounts will incur a late charge of one and one-half percent (1 ½ %) per month until paid. The Client shall pay all attorney’s fees or court costs incurred by SAM, LLC in collecting any past-due amounts. In the event that Client fails to pay SAM, LLC within thirty (30) days after invoices are rendered, then Client agrees that SAM, LLC shall have the right to stop or suspend work and consider the non-payment as grounds for a total breach of this Agreement. 6. Termination Of Services - This Agreement may be terminated by either party upon five (5) days’ written notice, by mutual consent or in the event of persistent failures of performance of material terms and conditions of this Agreement by the other party through no fault of the terminating party. SAM, LLC shall then be paid for the services completed up to the time of the termination date based upon the attached Rate Schedule. 7. Dispute Resolution – If a dispute arises out of or in connection with or relation to this Agreement, the parties shall endeavor reasonably to settle the dispute through direct discussions. If a dispute is not resolved through direct discussions, claims or disputes in connection with the services provided under this Agreement between Client and SAM, LLC shall be submitted to non-binding mediation in Austin, Travis County, Texas. In the event non-binding mediation does not result in resolution of the claim or dispute, the dispute shall be resolved by litigation in the courts of the state in which the services are performed, and the parties hereby consent and submit to exclusive venue in, and the exclusive jurisdiction of, such courts and waive all rights to proceed in any other venue or jurisdiction. Client and SAM, LLC agree to include a similar dispute resolution agreement with all contractors, subcontractors, subconsultants, suppliers and fabricators, thereby providing for mediation as the primary method for dispute resolution between all parties. The substantially prevailing party in any litigation arising out of or relating to this Agreement shall be entitled to recover from the other party reasonable attorneys' fees, costs, and expenses incurred by the prevailing party. 8. Governing Law - This Agreement shall be construed and enforced in accordance with the laws of Colorado. 9. Indemnification - The Client shall, to the fullest extent permitted by law, indemnify and hold harmless SAM, LLC, its officers, directors, members, managers, employees, agents, insurers and subconsultants (collectively “SAM Parties”) from and against all damages, liabilities, penalties, fees, claims, suits and costs, including reasonable attorney's fees and defense costs, arising out of or in any way connected with the performance by any of the SAM Parties of the services under this Agreement, excepting only those damages, liabilities or costs attributable to the sole negligence or willful misconduct of SAM, LLC. 10. Limitation Of Liability - In recognition of the relative risks, rewards and benefits of the project to both the Client and SAM, LLC, the risks have been allocated such that the Client agrees that, to the fullest extent permitted by law, total liability to the Client for any and all injuries, claims, suits, costs, liabilities, fees, losses, expenses, penalties, fines, Page 12 of 12 damages or claim expenses arising out of this Agreement from any cause or causes shall not exceed the total fee paid by the Client to SAM, LLC, excluding any sales tax, for the services rendered. Such causes include, but are not limited to, SAM, LLC's negligence, errors, omissions, strict liability, breach of contract or breach of warranty. Except for the indemnification provisions provided herein, neither party shall be liable to the other for consequential, incidental, indirect, punitive or special damages (including loss of profits, data, business or goodwill), regardless of the legal theory advanced or of any notice given as to the likelihood of such damages. 11. Authority - Client affirmatively represents and states that he/she is authorized to enter into this Agreement, either as the owner or an officer of Goodbee and Associates Inc. or as Company's duly authorized agent, trustee or receiver for the purpose of entering into this Agreement. 12. Professional Services - All engineering and surveying services are regulated under the Colorado State Board of Licensure for Architects, Professional Engineers and Professional Land Surveyors. 13. Use of Work Product - SAM, LLC acknowledges that Client is requesting services to be performed under the applicable work order(s) for the purpose of providing such information to other parties including, but not limited to, clients, customers, governmental entities and other interested parties. Client agrees that the work product prepared by SAM, LLC may not be altered in any way except for the addition of page numbers or exhibit captions necessary to incorporate that work product into other documents. SAM, LLC agrees to provide copies of the work product mutually agreed upon by both parties described in the work orders hereof. 14. Subpoenas or Requests for Information - In the event SAM, LLC or any of its personnel are requested or authorized by the Client or third parties with which the Client is involved in a claim or dispute or, are required by government regulation, subpoena, or other legal process, to produce any information or our personnel as witnesses with respect to the services performed by SAM, LLC hereunder, the Client will, so long as neither SAM, LLC nor its personnel are a party to the proceeding in which the information or personnel are sought, reimburse SAM, LLC for its professional time and expenses, as well as the actual fees and expenses of SAM, LLC’s counsel, incurred in responding to such requests. SURVEYING AND MAPPING, LLC (SAM, LLC) COMPANY NAME: Signature: Signature: Date: Date:_______________________________ Printed Name: Printed Name: Title: Title: 4383 Tennyson Street, #1A Denver, Colorado 80212 T 303.455.3779 www.StudioCPG.com December 22, 2021 Scott Jardine, PE SEH, Inc. 2000 S. Colorado Blvd. Suite 6000 Denver, CO 80222-7938 Project Name: Ward Station Area Projects: Ped Bridge and Linear Trail, Fee Proposal: Landscape Architectural Services, Scope of Services, Project Restart Dear Scott, Thank you for including StudioCPG on the SEH team on the restart of the Ward Station Area Projects: Ped Bridge and Linear Trail Project. We will collaborate directly with Hydrosystems/KDI for irrigation design. The following Scope of Services outlines our tasks and fees for the project, based on our understanding of the project as described in the RFP. Tasks related to the preparation of design drawings are organized per the SEH Task Outline. 1. Task 1: Project Management: $8,053.93 Team Coordination: StudioCPG will coordinate with the SEH team and the City to:  Prepare Additional Services Proposal  Prepare for and attend kick-off meeting  Prepare for and attend up to 5 Progress meetings  Prepare for and attend up to 5 Monthly meetings with City 2. Task 2: Pre-Design Services: $2,287.99 Pre-Design Services:  StudioCPG will coordinate with the SEH team to receive the updated geotechnical and topographic information, and the Juchem ditch alignment and existing condition.  Upon restarting the project, StudioCPG will provide a list of elements that will enhance the landscape design and product for the City.  At the City’s request, StudioCPG will prepare an Illustrative Plan of the Plaza. 3. Task 3.1: Design Phase Services (30%): $8,944.83 Develop 30% Concept Plans: StudioCPG will work with the SEH team to refine concepts shown in the basis of design and enhanced through the value added elements. Issues include:  Modify stair and retail configuration shown at the south side of the Pedestrian Bridge  Accommodate continued truck traffic at the Plaza cul-de-sac  Develop seating in coordination with tree planting at the Plaza  Identify opportunities to support the “Base Camp” outdoor living theme in project programming and detailing 4383 Tennyson Street, #1A Denver, Colorado 80212 T 303.455.3779 www.StudioCPG.com  Develop a larger “rest area” on the Trail  Prepare preliminary Landscape and Irrigation Plans  Irrigation plans limited to tap location, power location and mainline routing Project Coordination: StudioCPG will collaborate with the project team on design of project elements including review and comment on the following items to be documented by others:  Hardscape plans (e.g.: scoring patterns)  Grading and drainage plans (e.g.: landscape-oriented water quality best management practices)  Site lighting  Art in the cul-de-sac  Cost estimating and constructability Irrigation Design: Irrigation design will include tap connection, power coordination and mainline routing. Project Management  Team Coordination  Project Meetings (prepare for and attend): Preferred Options Review and Selection Meeting, 30% Concept Submittal Project Team Review Concept Plan Deliverables:  30% landscape and irrigation design drawings 4. Task 3.2: Design Phase Services (60%): $11,453.74 Develop 60% Landscape Plans & Details: StudioCPG will work with the SEH team to prepare detailed plans and construction details. Issues include:  Coordinate with Architect in designing retaining wall and City signage  Develop concepts for planting “notch-out” spaces and stairs along the length of the trail  Confirm locations for pedestrian stair connections from adjacent property to the trail, increase connections to two  Coordinate with Civil in designing to handle local drainage issues  Prepare Planting and Irrigation design with an emphasis on the South Terminus  Irrigation design will include tap connection, power coordination and mainline routing Project Coordination: StudioCPG will collaborate with the project team on design of project elements including review and comment on the following items to be documented by others:  Trail layout and grading (include some coordination with adjacent property owners).  Wall location and configuration  Pedestrian Stair location and configuration  Site lighting  Art & Signage Coordination  Cost estimating and constructability. 4383 Tennyson Street, #1A Denver, Colorado 80212 T 303.455.3779 www.StudioCPG.com Prepare for and attend up to one (1) team/project/review meetings Construction Document Deliverables  Landscape Plans, Details and Specifications at 60% Completion  Irrigation Plans, Details and Specifications at 60% Completion  Comment Response Narratives 5. Task 3.3: Final Design Services (90%): $14,099.73 Landscape Design: In final design, StudioCPG will refine and detail the planting palette and refine the planting plan and details. Project Coordination: Provide review and comment on project, hardscape, lighting and structural detailing Team Coordination: Provide direction and comment on irrigation design Irrigation Design: Provide detailed irrigation design Prepare for and attend up to two (2) team/project/review meetings Construction Document Deliverables  Landscape Plans, Details and Specifications at 90% Completion  Irrigation Plans, Details and Specifications at 90% Completion  Comment Response Narratives 6. Task 3.4: Construction Documents: $6,185.88 Landscape Design: StudioCPG will respond to final comments from the SEH team and the City and prepare documents to Bid. Project Coordination: Coordinate final hardscape, lighting and structural detailing Team Coordination: Provide direction and comment on irrigation design Irrigation Design: Provide final irrigation design Design Development/Construction Documents Deliverables  Landscape Plans, Details and Specifications to Bid  Irrigation Plans, Details and Specifications to Bid  Comment Response Narratives 4383 Tennyson Street, #1A Denver, Colorado 80212 T 303.455.3779 www.StudioCPG.com 7. Task 5: Bidding Assistance: $1,415.96  Respond to bidder questions  Prepare Document for Addenda 8. Task 6: Construction Administration: $5,463.90  Respond to bidder questions  Prepare Contractor RFI’s  Material Review, Show Drawing Review, and Material Submittal Log Construction Administration Deliverables  Submittal and shop drawing review documents  Construction support documents 9. Task 7: Project Close-Out: $855.98  Prepare Record Drawings based on Contractor notes / survey 10. Fee Summary Task 1 Project Management $8,053.93 Task 2 Pre-Design Services $2,287.99 Task 3.1 Design Phase Services (30%) $8,944.83 Task 3.2 Design Phase Services (60%) $11,453.74 Task 3.3 Final Design Services (90%) $14,099.73 Task 3.4 Construction Documents $6,185.88 Task 5 Bidding Assistance $1,415.96 Task 6 Construction Administration $5,463.90 Task 7 Project Close-Out $855.98 Project Total $ 58,761.94 Please contact us if you have questions regarding scope or fees. We appreciate the opportunity to provide this proposal to SEH for this project. Most sincerely, Billy Gregg StudioCPG 303-455-3779 4383 Tennyson Street, #1A Denver, Colorado 80212 T 303.455.3779 www.StudioCPG.com Project Assumptions 1. SEH will provide all survey, existing conditions, geotechnical and soil data information. Final landscape construction documents will be based on site grading, drainage and layout drawings provided by the SEH team. 2. All final grading and drainage, hardscape, and structure will be designed in collaboration with the design team and documented by SEH and their consultants. 3. All documents will be prepared in Adobe Acrobat, AutoCAD, and Microsoft Office formats and transmitted for printing and distribution as PDF files. AutoCAD drawings will be transmitted at project milestones including final ‘as-designed’ drawings. 4. Project schedule to be determined by SEH, based on an estimated 24-month maximum period of time. 5. Meetings and supplementary products not listed above will be considered additional services and billed at an hourly rate. Work will not proceed with work on these products without prior approval from SEH. 6. This scope does not include water tap review fees. 7. Irrigation will be designed per Wheatridge Parks standards /regulations. 8. StudioCPG hourly rates are as follows: Principal: $172.73, Project Manager: $127.27, Landscape Architect: $97.27, Graphic Designer $90.91   StudioCPG TASK AND FEE PROPOSAL: Ward Station, TO#5-Add Services & Cost-to-Complete, 12-20-21 Principal Proj. Mng. Designer Subs TOTAL $172.73 $127.27 $97.27 Task 1: Project Management Project management, scheduling, planning, administration 0 15 0 $1,909.05 Additional Services Proposal 2 4 8 $1,632.70 Project restart Kick off meeting and notes 4 0 4 $1,080.00 Project progress meetings and notes (up to 15 conf. calls) StudioCPG 5 5 0 5 $1,350.00 Monthly meetings with City (up to one meeting per month thru  2/2023) StudioCPG 5 5 0 5 $1,350.00 Man Hour Total by Personnel 16 19 22 Fee Total Personnel $2,764 $2,418 $2,140 Fee Total Subs $0 2,764$ 2,418$ 2,140$ -$ $7,321.75 Task 2: Pre-Design Services Existing Info. Review (Site Visit, Stds, 15% Concept Design, plats and  maps, RR)0 0 0 $0.00 Topo Surveying 0 0 0 $0.00 Value Added Assessment 2 2 0 $600.00 Juchem Ditch Relocation Coordination 0 0 0 $0.00 Geotechnical Field Investigation, Laboratory Testing and Report (2  Bores)0 0 0 $0.00 Plaza Illustrative Plans (up to 1 preferred layout)0 0 4 $1,200.00 $1,589.08 Man Hour Total by Personnel 224 Fee Total Personnel $345 $255 $389 Fee Total Subs $1,200 345$ 255$ 389$ 1,200$ $2,189.08 Task 3.1: Design Phase Services (30%, FIR) Coordination with Parks and property owners for landscape design 0 0 2 $194.54 Update Demo Plan (Account for Juchem ditch, new stair and added  rest area)0 0 2 $194.54 Preliminary Landscape and Urban Design 4 0 12 $1,858.16 Update Existing sheets to show new work added 0 0 8 $778.16 Art feature in plaza drop‐off circle 1 2 6 $1,010.89 Switch drop‐off circle from asphalt to Specialty Concrete 1 1 2 $494.54 Seat Walls around Tree Planters 0 1 2 $321.81 Additional Plantings 1 2 4 $816.35 Enlarged Trail Rest Area 0 2 2 $449.08 Opinion of Construction Costs 1 2 4 $816.35 SEH Quality Assurance 0 0 0 $0.00 Prepare and Submit 30% Plans and Estimate 0 0 8 $778.16 30% Comment Reponse Matrix 0 1 1 $224.54 Review Meeting with Wheat Ridge 0 0 2 $194.54 Man Hour Total by Personnel 81155 Fee Total Personnel $1,382 $1,400 $5,350 Fee Total Subs $0 1,382$ 1,400$ 5,350$ -$ $8,131.66 Task 3.2: Design Phase Services (60%, FOR) Site Visit with Parks and property owenrs for walls and trail 2 2 4 $989.08 Summary of Quantities 0 0 3 $291.81 Landscape and Urban Design 1 4 16 $2,238.13 Site Construction Details 1 4 16 $2,238.13 Art feature in plaza drop‐off circle 0 2 4 $643.62 Switch drop‐off circle from asphalt to Specialty Concrete 0 0 4 $389.08 Seat Walls around Tree Planters 0 1 4 $516.35 Additional Plantings 0 2 4 $643.62 Enlarge Trail Rest Area 0 0 3 $291.81 Technical Specifications 1 2 0 $427.27 Opinion of Construction Cost 0 2 2 $449.08 Quality Assurance 0 0 0 $0.00 Prepare and Submit 60% PS&E 0 0 8 $778.16 60% Comment Reponse Matrix 0 1 2 $321.81 Review Meeting with Wheat Ridge 0 0 2 $194.54 Man Hour Total by Personnel 52072 Fee Total Personnel $864 $2,545 $7,003 Fee Total Subs $0 864$ 2,545$ 7,003$ -$ $10,412.49 Task 3.3: Final Design Services (90%) Summary of Quantities 0 1 4 $516.35 Landscape and Urban Design 2 4 16 $2,410.86 Irrigation Design 0 1 2 $2,300.00 $2,621.81 Site Construction Details 0 4 16 $2,065.40 Art feature in plaza drop‐off circle 1 2 4 $816.35 Switch drop‐off circle from asphalt to Specialty Concrete 0 1 2 $321.81 Seat Walls around Tree Planters 0 1 2 $321.81 Additional Plantings 0 2 4 $643.62 Enlarge Trail Rest Area 1 2 4 $816.35 Technical Specifications 1 3 0 $554.54 Opinion of Construction Cost 0 2 2 $449.08 SEH Quality Assurance 0 0 0 $0.00 Prepare and Submit 90% PS&E 0 0 10 $972.70 Prepare 90% Comment Matrix 0 1 2 $321.81 Review Meeting with Wheat Ridge 0 0 2 $194.54 Man Hour Total by Personnel 52470 Fee Total Personnel $864 $3,054 $6,809 Fee Total Subs $2,300 864$ 3,054$ 6,809$ 2,300$ $13,027.03 Task 3.4: Construction Documents Plan final revisions 1 4 16 $2,238.13 Technical Specification Final Revisions 1 6 4 $1,325.43 Final Cost Estimate 1 2 0 $427.27 Final QA 2 4 0 $854.54 Prepare and Submit Final CD's 0 0 8 $778.16 Man Hour Total by Personnel 51628 Fee Total Personnel $864 $2,036 $2,724 Fee Total Subs $0 864$ 2,036$ 2,724$ -$ $5,623.53 Task 3 Total $37,194.71 Task 5: Bidding Assistance Prepare Responses to Bidder Questions (assume up to 6)2 4 $643.62 Prepare Documents for Addenda (assume up to 2)2 4 $643.62 Man Hour Total by Personnel 048 Fee Total Personnel $0 $509 $778 Fee Total Subs $0 -$ 509$ 778$ -$ $1,287.24 Task 6: Construction Administration Respond to bidder questions 4 8 $1,287.24 Prepare Contractor RFI's (Assume up to 10)4 10 1710 $3,191.78 Material Submittal Log, Shop Drawings Review and Material 2 4 $643.62 Man Hour Total by Personnel 01022 Fee Total Personnel $0 $1,273 $2,140 Fee Total Subs $1,710 -$ 1,273$ 2,140$ 1,710$ $5,122.64 Task 7: Project Close-Out Prepare Record Drawings 0 8 $778.16 Man Hour Total by Personnel 008 Fee Total Personnel $0 $0 $778 Fee Total Subs $0 -$ -$ 778$ -$ $778.16 StudioCPG total $48,683.58 Studio CPG Labor Based Fixed Fee (10%)$4,868.36 Subconsultant Totals 5,210$ Subtotal: Labor $58,761.94 Project Total, including direct costs $58,761.94 SE H F e e P r o p o s a l PR O J E C T F E E E S T I M A T I N G W O R K S H E E T By : S J Revision Date: SE H I N C . Da t e : 1 2 / 2 2 / 2 1 Pro p o s a l N o : A m e n d m e n t # 1 Job No: 1 5 1 7 2 0 Pro j e c t : W a r d S t a t i o n P e d e s t r i a n O v e r p a s s , P l a z a a n d G r e e n w a y T r a i l Co s t - t o - C o m p l e t e a n d V a l u e A d d e d S e r v i c e s Es t i m a t e d P r o j e c t D u r a t i o n - 8 m o n t h s ( D e s i g n ) , 3 m o n t h s ( B i d d i n g ) , 7 m o n t h s ( C o n s t r u c t i o n ) = 1 8 m o n t h s T o t a l Cli e n t : C i t y o f W h e a t R i d g e SE H RF P TA S K Civ i l P r i n c i p a l Arc h i t e c t u r a l Prin c i p a l Sen i o r P r o j e c t En g i n e e r I I Sen i o r P r o j e c t En g i n e e r I I Sen i o r P r o j e c t En g i n e e r I I Sen i o r P r o j e c t En g i n e e r Sen i o r P r o j e c t En g i n e e r Se n i o r P r o j e c t En g i n e e r Sen i o r P r o j e c t En g i n e e r Pro j e c t En g i n e e r I I Pro j e c t En g i n e e r I I Sen i o r P r o j e c t Arc h i t e c t Pro j e c t Arc h i t e c t Pro j e c t En g i n e e r S t a f f E n g i n e e r S t a f f E n g i n e e r S t a f f E n g i n e e r S t a f f E n g i n e e r Sta f f A r c h i t e c t II S t a f f A r c h i t e c t Se n i o r L i g h t i n g Sp e c i a l i s t Lig h t i n g Sp e c i a l i s t Se n i o r C A D De s i g n e r Se n i o r En g i n e e r I I S u r v e y L e a d Senior Surveyor C r e w C h i e f Senior Admin AssistantAdmin AssistantSEH SUBTOTAL S E H S U B T O T A L S E H S t u d i o C P G G o o d b e e / S A M E l e v a t o r S p e c i a l i s t S h a n n o n & W i l s o n Hrs . H r s . H r s . H r s . H r s H r s . H r s H r s H r s H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H O U R S C o s t E x p e n s es Ho u r l y R a t e s $ 2 2 9 . 0 7 $ 1 8 9 . 8 9 $ 2 1 2 . 1 3 $ 1 8 7 . 6 3 $ 1 8 6 . 8 9 $ 1 7 4 . 9 3 $ 1 5 6 . 5 9 $ 1 5 2 . 8 9 $ 1 5 5 . 7 1 $ 1 5 6 . 9 0 $ 1 4 7 . 3 0 $ 1 2 9 . 0 8 $ 1 1 7 . 5 7 $ 1 2 6 . 4 0 $ 1 1 4 . 0 7 $ 1 1 1 . 7 5 $ 1 2 5.4 4 $ 1 0 2 . 9 5 $ 9 2 . 7 3 $ 8 1 . 2 3 $ 1 8 4 . 2 2 $ 1 3 3 . 4 3 $ 1 2 3 . 0 7 $ 2 2 9 . 0 2 $ 1 3 7 . 7 3 $ 1 1 3 . 4 7 $ 1 1 3 . 2 5 $ 1 0 9 . 0 8 $ 8 6 . 0 1 Ru s s e l l E k s t r o m W o z n a k J a r d i n e K a y e M a s s a K o l a h i H a l e w s k i M a r q u e z N u e t z e l H o e s l y M u k a v e t z S i g i t - S i d h a r t a J o n e s E l s n e r C l a r k W a g n e r M a c w i l l i a m s C o un c i l M a r i n e l l i T a i l l o n K r u s e S u n d e e n C a r l s o n K l i n k e r M a r t i n L o r d O ' C o n n o r Y o u n g 1 P r o j e c t M a n a g e m e n t Pr o j e c t  ma n a g e m e n t ,  sc h e d u l i n g ,  pla n n i n g ,  ad m i n i s t r a t i o n 5 3 2 . 5 1 1 1 1 5 1 11.25 5 8 . 7 5 $ 1 0 , 0 4 0 . 4 9 $ 2 , 0 9 9 . 9 6 $ 2 , 5 3 6 . 9 1 $ 1 4 , 6 7 7 . 3 5 Ad d i t i o n a l  Se r v i c e s  Pro p o s a l s 2 2 8 2 2 5 9 3.5 8 77 $ 1 2 , 8 4 0 . 9 0 $ 1 , 7 9 5 . 9 7 $ 1 4 , 6 3 6 . 8 7 Pr o j e c t  re s t a r t  Kic k  off  me e t i n g  an d  no t e s 04 3 4 2 13 $ 2 , 2 0 5 . 6 5 $ 4 3 . 8 8 $ 1 , 1 8 8 . 0 0 $ 3 2 2 . 0 7 $ 3 , 7 5 9 . 6 0 Pr o j e c t  pr o g r e s s  me e t i n g s  an d  no t e s  (u p  to  15  co n f .  ca l l s 15 8 1 7 5 45 $ 7 , 7 1 3 . 3 7 $ 1 , 4 8 5 . 0 0 $ 1 , 8 9 8 . 8 2 $ 1 1 , 0 9 7 . 1 9 Mo n t h l y  me e t i n g s  wit h  Cit y  (u p  to  on e  me e t i n g  pe r  mo n t h  th r u  de s i g n  ph a s e 20 2 2 4 46 $ 7 , 8 9 1 . 9 8 $ 2 1 9 . 3 8 $ 1 , 4 8 5 . 0 0 $ 9 , 5 9 6 . 3 6 Ta s k 1 S u b t o t a l 7 0 0 9 9 . 5 1 6 0 1 1 1 7 5 59 0 0 0 0 0 0 0 0 3 . 5 1 1 0 0 0 0 0 11.25 0 2 4 0 $40,692.38 $ 2 6 3 . 2 5 $ 8 , 0 5 3 . 9 3 $ 4 , 7 5 7 . 8 0 $ 0 . 0 0 $ 0 . 0 0 $ 5 3 , 7 6 7 . 3 6 2 P r e - D e s i g n S e r v i c e s Ex i s t i n g  In f o .  Re v i e w  (S i t e  Vis i t ,  St d s ,  30 %  De s i g n ,  pla t s  an d  ma p s ,  RR ) 2 42 1 9 $ 1 , 4 2 2 . 9 0 $1,422.90 To p o  Su r v e y i n g 0.5 12 1 9 1 3 . 5 $ 1 , 6 6 2 . 4 8 $ 1 6 1 . 6 3 $1,824.10 CA D  Fil e s  Up d a t e  fr o m  20 1 6  to  20 2 2 3 8 11 $ 1 , 2 9 4 . 3 0 $1,294.30 Pr i v a t e  Uti l i t y  De s i g .  (Q L  B) re :  to  ST M  Dr a i n  & Ju c h e m  Dit c h  re l o c a t i o n 0 $ 0 . 0 0 $ 1 0 , 8 1 9 . 7 8 $ 1 0 , 8 1 9 . 7 8 Up  to  3  Ut i l i t y  te s t  ho l e s  (Q L  A ) 1 2 3 $ 5 0 1 . 4 3 $ 9 , 7 0 5 . 5 0 $ 1 0 , 2 0 6 . 9 3 CC T V  of  Pe r f  Sto r m  Dr a i n  Alo n g  Tra i l 2 4 6 $ 1 , 0 0 2 . 8 6 $ 7 , 8 9 8 . 8 2 $ 8 , 9 0 1 . 6 8 Va l u e  Ad d e d  It e m s  Ass e s s m e n t 14 . 7 5 4 9 2 8 11 67 $ 1 0 , 0 3 8 . 4 2 $ 6 6 0 . 0 0 $ 1 0 , 6 9 8 . 4 2 Ju c h e m  Dit c h  Re l o c a t i o n  Co o r d i n a t i o n 66 6 18 $ 3 , 1 8 8 . 5 2 $ 3 , 1 8 8 . 5 2 Ge o t e c h n i c a l  Fie l d  In v e s t i g a t i o n ,  La b o r a t o r y  Te s t i n g  an d  Re p o r t  (2  Bo r e s 2 2 $ 3 1 3 . 8 0 $20,812.00 $ 2 1 , 1 2 5 . 8 0 Pla z a  Ill u s t r a t i v e  Pla n s  (u p  to  1  pr e f e r r e d  la y o u t 1 2 3 $ 5 0 1 . 4 3 $501.43 Ta s k 2 S u b t o t a l 0 0 0 2 7 . 2 5 1 0 0 0 0 0 3 3 2 2 8 02 0 0 1 8 0 0 0 1 1 0 0 1 9 0 0 0 1 3 2 $19,926.14 $ 1 6 1 . 6 3 $ 2 , 2 8 7 . 9 9 $ 2 8 , 4 2 4 . 0 9 $ 0 . 0 0 $ 2 0 , 8 1 2 . 0 0 $ 7 1 , 6 1 1 . 8 4 3 D e s i g n P h a s e S e r v i c e s 3.1 3 0 % D e s i g n ( F I R ) Co o r d i n a t i o n  wit h  Pa r k s  an d  pr o p e r t y  ow n e r s  fo r  la n d s c a p e  de s i g n 2 2 4 $ 6 8 9 . 0 6 $ 2 1 3 . 9 9 $ 9 0 3 . 0 5 Co v e r  Sh e e t  an d  Le g e n d 0 $ 0 . 0 0 $0.00 3.1 . 1 C i v i l / S i t e Ho r i z o n t a l  Co n t r o l  Pl a n 0 $ 0 . 0 0 $0.00 Ov e r p a s s ,  Pla z a  an d  Gre e n w a y   Ho r i z o n t a l  La y o u t 0 $ 0 . 0 0 $0.00 Up d a t e  Ty p i c a l  Se c t i o n s  (in c l u d e  co n c r e t e ) 0.5 13 4.5 $ 6 2 9 . 9 2 $629.92 Up d a t e  De m o  Pl a n  (A c c o u n t  fo r  Ju c h e m  dit c h ,  ne w  sta i r  an d  ad d e d  re s t  ar e a 0.5 13 4.5 $ 6 2 9 . 9 2 $ 2 1 3 . 9 9 $ 8 4 3 . 9 1 Ro a d w a y  an d  Tra i l  Pla n ,  Pr o f i l e  an d  Gr a d i n g 0 $ 0 . 0 0 $0.00 Ov e r p a s s  Pla z a  Gra d i n g 0 $ 0 . 0 0 $0.00 Re t a i n i n g  Wa l l  an d  Sta i r s  La y o u t  an d  Pr o f i l e s 0 $ 0 . 0 0 $0.00 Co n c e p t  Le v e l  Hy d r o l o g y  an d  Hy d r o l o g i c  An a l y s i s  an d  Dr a i n a g e  Me m o 0 $ 0 . 0 0 $0.00 St o r m  Dra i n  La y o u t 0 $ 0 . 0 0 $0.00 Uti l i t y  Pla n s   0 $ 0 . 0 0 $0.00 Pe d e s t r i a n  sig n a l  pla n 2 2 4 $ 5 6 2 . 3 0 $562.30 St r e e t  Lig h t i n g  & Ele c t r i c a l  Pla n 0.5 24 24.5 $ 3 , 2 8 0 . 7 7 $3,280.77 Uti l i t y  Co n f l i c t  Ma p  an d  Uti l i t y  Co o r d i n a t i o n 0 $ 0 . 0 0 $ 3 , 7 1 5 . 9 0 $ 3 , 7 1 5 . 9 0 Pr e l i m i n a r y  La n d s c a p e  an d  Ur b a n  De s i g n 0 $ 0 . 0 0 $ 2 , 0 4 3 . 9 8 $ 2 , 0 4 3 . 9 8 Up d a t e  Exi s t i n g  sh e e t s  to  sh o w  ne w  wo r k  ad d e d 1 26 9 $ 1 , 2 5 9 . 8 3 $ 8 5 5 . 9 8 $ 2 , 1 1 5 . 8 1 Ju c h e m  Dit c h  Re l o c a t i o n  Pla n  an d  Pr o f i l e s 1 0 . 5 1 4 1 0 2 18.5 $ 2 , 5 5 2 . 7 7 $2,552.77 Ju c h e m  Dit c h  Re l o c a t i o n  De t a i l s 0.5 0 . 5 1 1 5 2 10 $ 1 , 3 5 6 . 2 5 $1,356.25 Art  fe a t u r e  in  pla z a  dro p ‐off  cir c l e 14 2 7 $ 1 , 0 2 2 . 6 9 $ 1 , 1 1 1 . 9 8 $ 2 , 1 3 4 . 6 7 Sw i t c h  dr o p ‐of f  cir c l e  fro m  as p h a l t  to  Sp e c i a l t y  Co n c r e t e 0.5 12 3.5 $ 5 0 3 . 5 2 $ 5 4 3 . 9 9 $ 1 , 0 4 7 . 5 1 Se a t  Wa l l s  aro u n d  Tre e  Pla n t e r s 0.5 1 1.5 $ 2 5 0 . 7 2 $ 3 5 3 . 9 9 $ 6 0 4 . 7 1 Ad d i t i o n a l  Pla n t i n g s 0.5 1 1.5 $ 2 5 0 . 7 2 $ 8 9 7 . 9 9 $ 1 , 1 4 8 . 7 1 Ad d i t i o n a l  Se t  of  Tr a i l  Sta i r s   1 0 . 5 1 1 4 2 2 11.5 $ 1 , 5 6 9 . 8 1 $1,569.81 En l a r g e  Tra i l  Re s t  Are a 0.5 0 . 5 1 1 2 2 4 11 $ 1 , 4 6 9 . 3 3 $ 4 9 3 . 9 9 $ 1 , 9 6 3 . 3 2 Re p l a c e  pe r f o r a t e d  pip e  alo n g  tr a i l  ali g n m e n t  ‐  Pla n  an d  Pr o f i l e 1 0 . 5 1 4 6 1 0 22.5 $ 3 , 2 1 3 . 0 7 $3,213.07 3.1 . 2 P e d e s t r i a n O v e r p a s s / E l e v a t o r Flo o r  Pla n s 0 $ 0 . 0 0 $0.00 Ex t e r i o r  Ele v a t i o n s 0 $ 0 . 0 0 $0.00 Bu i l d i n g  / Wa l l  Se c t i o n s 0 $ 0 . 0 0 $0.00 In t e r i o r  Ele v a t i o n s 0 $ 0 . 0 0 $0.00 Pr e l i m i n a r y  Fo u n d a t i o n  De s i g n 0 $ 0 . 0 0 $0.00 Pr e l i m i n a r y  Sta i r / S t r u c t u r a l  Bri d g e  De s i g n 0 $ 0 . 0 0 $0.00 Me c h a n i c a l / E l e c t r i c a l  Pr e l i m i n a r y  An a l y s i s  an d  De s i g n 2 2 $ 2 2 8 . 1 4 $ 1 , 5 0 0 . 0 0 $ 1 , 7 2 8 . 1 4 Sn o w m e l t  Sy s t e m  on  Sta i r s 11 0 1 2 0 32 $ 4 , 3 7 5 . 2 3 $4,375.23 Ex t e n d  Ro o f  Str u c t u r e  to  Co v e r  fr o m  Br i d g e  to  Ele v a t o r 111 1 4 4 5 17 $ 2 , 0 5 7 . 4 8 $2,057.48 De c o r a t i v e  Fin i s h e s  on  Br i d g e 0.5 1 1 4 4 5 15.5 $ 1 , 7 7 6 . 7 8 $1,776.78 Sp e c i a l t y  lig h t i n g  on  th e  pe d e s t r i a n  bri d g e 31 1 1 62 1 33 $ 4 , 9 7 0 . 6 2 $4,970.62 Op i n i o n  of  Co n s t r u c t i o n  Co s t s 1 4 2 2 6 2 2 19 $ 2 , 5 5 7 . 2 9 $ 8 9 7 . 9 9 $ 3 , 4 5 5 . 2 8 SE H  Qu a l i t y  Ass u r a n c e 22 4 11 1 2 13 $ 2 , 4 3 4 . 6 4 $2,434.64 Pr e p a r e  an d  Su b m i t  30 %  Pla n s  an d  Es t i m a t e 2 11 2 2 1 2 6 26 $ 3 , 3 6 0 . 0 6 $ 8 5 5 . 9 8 $ 4 , 2 1 6 . 0 4 30 %  Co m m e n t  Re s p o n s e  Ma t r i x 1 2 2 4 1 2 4 4 2 22 $ 3 , 0 5 9 . 1 1 $ 2 4 6 . 9 9 $ 3 , 3 0 6 . 1 0 Re v i e w  Me e t i n g  wit h  Wh e a t  Rid g e 33 3 3 2 14 $ 2 , 2 4 8 . 3 6 $ 7 5 . 0 0 $ 2 1 3 . 9 9 $ 2 , 5 3 7 . 3 5 BN S F  Co n c e p t u a l  De s i g n  Re ‐Su b m i t t a 2 2 4 $ 6 8 9 . 0 6 $689.06 Su b t a s k 3 . 1 S u b t o t a l 2 0 2 2 7 7 . 5 1 0 1 0 6 2 3 7 . 5 9 1 8 4 6 7 2 2 3 0 2 0 0 1 0 8 5 1 60 0 0 0 0 0 3 3 5 $46,997.41 $ 7 5 . 0 0 $ 8 , 9 4 4 . 8 3 $ 3 , 7 1 5 . 9 0 $ 1 , 5 0 0 . 0 0 $ 0 . 0 0 $ 6 1 , 2 3 3 . 1 4 3.2 60 % D e s i g n ( F O R ) PU C  Sa f e t y  Di a g n o s t i c s  Me e t i n g 22 1 2 16 $ 2 , 6 3 1 . 8 4 $ 6 0 0 . 0 0 $3,231.84 St a k e  Wa l l  Lo c a t i o n s 1 6 7 $ 8 1 8 . 5 5 $ 1 1 0 . 0 0 $928.55 Sit e  Vis i t  wit h  Pa r k s  an d  pr o p e r t y  ow n e r s  fo r  wa l l s  an d  tra i 3 3 6 $ 1 , 0 3 3 . 5 9 $ 1 1 0 . 0 0 $ 1 , 0 8 7 . 9 9 $ 2 , 2 3 1 . 5 8 Co v e r  Sh e e t  an d  Le g e n d 11 4 6 $ 6 9 5 . 1 0 $695.10 Su m m a r y  of  Qu a n t i t i e s 12 2 2 1 4 6 4 22 $ 2 , 8 5 5 . 5 9 $ 3 2 0 . 9 9 $ 3 , 1 7 6 . 5 8 3.2 . 1 C i v i l / S i t e Ho r i z o n t a l  Co n t r o l  Pl a n 12 3 $ 4 0 9 . 7 0 $409.70 Ov e r p a s s  Pla z a  an d  Gre e n w a y   Ho r i z o n t a l  La y o u t 1 41 2 8 25 $ 3 , 1 5 5 . 6 3 $3,155.63 Ty p i c a l  Se c t i o n s 14 5 $ 5 3 8 . 2 0 $538.20 De m o  Pla n 1 68 1 6 31 $ 3 , 7 8 7 . 4 3 $3,787.43 Ro a d w a y  an d  Tra i l  Pla n ,  Pr o f i l e  an d  Gr a d i n g 2 41 6 4 26 $ 3 , 4 3 7 . 0 6 $3,437.06 Ov e r p a s s  Pla z a  Gra d i n g 2 41 2 18 $ 2 , 5 1 9 . 6 6 $2,519.66 Re t a i n i n g  Wa l l  an d  Sta i r s  La y o u t  an d  Pr o f i l e s 21 2 1 4 1 2 4 4 30 $ 3 , 7 8 2 . 9 1 $3,782.91  Pr e l i m i n a r y  Dr a i n a g e  Re p o r t  ‐   Up d a t e   Hy d r o l o g y  an d  Hy d r o l o g i c  An a l y s i s 2 21 2 16 $ 2 , 4 5 6 . 6 6 $2,456.66 St o r m  Dra i n  La y o u t 2 24 2 1 2 22 $ 2 , 7 6 6 . 4 6 $2,766.46 Uti l i t y  Pla n s   1 41 0 15 $ 2 , 0 7 9 . 2 3 $2,079.23 Pe d e s t r i a n  sig n a l  pla n 0.5 1 4 5.5 $ 7 5 1 . 2 9 $751.29 Ele c t r i c a l  an d  Lig h t i n g  Pla n 0.5 48 4 2 90.5 $ 1 2 , 4 9 6 . 8 6 $12,496.86 Up d a t e  Ut i l i t y  Co n f l i c t  Ma p 0.5 44 8.5 $ 1 , 2 2 7 . 0 2 $ 7 , 8 0 9 . 2 6 $ 9 , 0 3 6 . 2 8 La n d s c a p e  an d  Urb a n  De s i g n 1 1 $ 1 8 7 . 6 3 $ 2 , 4 6 1 . 9 4 $ 2 , 6 4 9 . 5 7 St o r m w a t e r  Po l l u t i o n  Ma n a g e m e n t  Pla n  an d  Ero s i o n  Co n t r o 1 11 2 8 22 $ 3 , 1 2 3 . 3 3 $3,123.33 Sit e  Co n s t r u c t i o n  De t a i l s 11 2 2 4 4 8 4 26 $ 3 , 2 6 9 . 9 8 $ 2 , 4 6 1 . 9 4 $ 5 , 7 3 1 . 9 2 Ro a d w a y / t r a i l  Cro s s ‐Se c t i o n s  (5 0 ‐ft  sp a c i n g ) 1 8 9 $ 1 , 1 9 8 . 8 3 $1,198.83 Co n s t r u c t i o n  Ph a s i n g  an d  Tr a f f i c  Co n t r o 12 8 11 $ 1 , 5 0 2 . 5 7 $1,502.57 Ju c h e m  Dit c h  Re l o c a t i o n  Pla n  an d  Pr o f i l e s 0.5 2 2.5 $ 4 0 6 . 6 3 $406.63 Ju c h e m  Dit c h  Re l o c a t i o n  De t a i l s 0.5 2 2.5 $ 4 0 6 . 6 3 $ 9 , 6 4 8 . 7 6 $ 1 0 , 0 5 5 . 3 9 Art  fe a t u r e  in  pla z a  dro p ‐off  cir c l e 0.5 2 8 10.5 $ 1 , 2 9 3 . 2 3 $ 7 0 7 . 9 8 $ 2 , 0 0 1 . 2 1 Sw i t c h  dr o p ‐of f  cir c l e  fro m  as p h a l t  to  Sp e c i a l t y  Co n c r e t e 0 $ 0 . 0 0 $ 4 2 7 . 9 9 $ 4 2 7 . 9 9 Se a t  Wa l l s  aro u n d  Tre e  Pla n t e r s 0 $ 0 . 0 0 $ 5 6 7 . 9 9 $ 5 6 7 . 9 9 Ad d i t i o n a l  Pla n t i n g s 0 $ 0 . 0 0 $ 7 0 7 . 9 8 $ 7 0 7 . 9 8 Ad d i t i o n a l  Se t  of  Tr a i l  Sta i r s   0.5 2 6 2 10.5 $ 1 , 3 2 3 . 2 7 $1,323.27 En l a r g e  Tra i l  Re s t  Are a 0.5 2 6 4 12.5 $ 1 , 5 6 9 . 4 1 $ 3 2 0 . 9 9 $ 1 , 8 9 0 . 4 0 Re p l a c e  pe r f o r a t e d  pip e  alo n g  tr a i l  ali g n m e n t 0.5 2 4 6 2 14.5 $ 1 , 9 1 2 . 4 7 $1,912.47 3.2 . 2 O v e r p a s s / E l e v a t o r s Flo o r  Pla n s 2 24 8 $ 7 4 5 . 5 2 $745.52 Ex t e r i o r  Ele v a t i o n s 2 24 8 $ 7 4 5 . 5 2 $745.52 Bu i l d i n g  / Wa l l  Se c t i o n s 2 24 8 $ 7 4 5 . 5 2 $745.52 In t e r i o r  Ele v a t i o n s 2 24 8 $ 7 4 5 . 5 2 $745.52 Sc h e d u l e s 0 $ 0 . 0 0 $0.00 Fo u n d a t i o n  De s i g n 16 6 24 37 $ 4 , 7 2 5 . 7 7 $4,725.77 St a i r / S t r u c t u r a l  Br i d g e  De s i g n 16 6 24 37 $ 4 , 7 2 5 . 7 7 $4,725.77 Me c h a n i c a l / E l e c t r i c a l   De s i g n 2 8 10 $ 1 , 2 6 2 . 4 2 $ 2 , 5 0 0 . 0 0 $ 3 , 7 6 2 . 4 2 Sn o w m e l t  Sy s t e m  on  Sta i r s 20 2 60 2 84 $ 1 0 , 8 7 2 . 0 8 $10,872.08 Ex t e n d  Ro o f  Str u c t u r e  to  Co v e r  fr o m  Br i d g e  to  Ele v a t o r 0.5 2 4 4 2 12.5 $ 1 , 4 7 8 . 9 7 $1,478.97 De c o r a t i v e  Fin i s h e s  on  Br i d g e 0.5 4 22 2 10.5 $ 1 , 3 4 0 . 9 1 $1,340.91 Sp e c i a l t y  lig h t i n g  on  th e  pe d e s t r i a n  bri d g e 0.5 2 18 5 8 69.5 $ 9 , 7 3 1 . 0 8 $9,731.08 RT D  Th r e a t  Vu l n e r a b i l i t y  An a l y s i s  Re p o r t  Sa f e t y  an d  Se c u r i t y  Ce r t i f i c a t i o n  Pr o g r a m 10 20 30 $ 5 , 0 1 4 . 3 0 $5,014.30Subconsultants 20 2 1 1 2 2 2 - W R P e d B r i d g e P l a z a T r a i l - A d d S e r v i c e - F e e - F i n a l 1 12/22/2021 SE H F e e P r o p o s a l PR O J E C T F E E E S T I M A T I N G W O R K S H E E T By : S J Revision Date: SE H I N C . Da t e : 1 2 / 2 2 / 2 1 Pro p o s a l N o : A m e n d m e n t # 1 Job No: 1 5 1 7 2 0 Pro j e c t : W a r d S t a t i o n P e d e s t r i a n O v e r p a s s , P l a z a a n d G r e e n w a y T r a i l Co s t - t o - C o m p l e t e a n d V a l u e A d d e d S e r v i c e s Es t i m a t e d P r o j e c t D u r a t i o n - 8 m o n t h s ( D e s i g n ) , 3 m o n t h s ( B i d d i n g ) , 7 m o n t h s ( C o n s t r u c t i o n ) = 1 8 m o n t h s T o t a l Cli e n t : C i t y o f W h e a t R i d g e SE H RF P TA S K Civ i l P r i n c i p a l Arc h i t e c t u r a l Prin c i p a l Sen i o r P r o j e c t En g i n e e r I I Sen i o r P r o j e c t En g i n e e r I I Sen i o r P r o j e c t En g i n e e r I I Sen i o r P r o j e c t En g i n e e r Sen i o r P r o j e c t En g i n e e r Se n i o r P r o j e c t En g i n e e r Sen i o r P r o j e c t En g i n e e r Pro j e c t En g i n e e r I I Pro j e c t En g i n e e r I I Sen i o r P r o j e c t Arc h i t e c t Pro j e c t Arc h i t e c t Pro j e c t En g i n e e r S t a f f E n g i n e e r S t a f f E n g i n e e r S t a f f E n g i n e e r S t a f f E n g i n e e r Sta f f A r c h i t e c t II S t a f f A r c h i t e c t Se n i o r L i g h t i n g Sp e c i a l i s t Lig h t i n g Sp e c i a l i s t Se n i o r C A D De s i g n e r Se n i o r En g i n e e r I I S u r v e y L e a d Senior Surveyor C r e w C h i e f Senior Admin AssistantAdmin AssistantSEH SUBTOTAL S E H S U B T O T A L S E H S t u d i o C P G G o o d b e e / S A M E l e v a t o r S p e c i a l i s t S h a n n o n & W i l s o n Hrs . H r s . H r s . H r s . H r s H r s . H r s H r s H r s H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H r s . H O U R S C o s t E x p e n s es Ho u r l y R a t e s $ 2 2 9 . 0 7 $ 1 8 9 . 8 9 $ 2 1 2 . 1 3 $ 1 8 7 . 6 3 $ 1 8 6 . 8 9 $ 1 7 4 . 9 3 $ 1 5 6 . 5 9 $ 1 5 2 . 8 9 $ 1 5 5 . 7 1 $ 1 5 6 . 9 0 $ 1 4 7 . 3 0 $ 1 2 9 . 0 8 $ 1 1 7 . 5 7 $ 1 2 6 . 4 0 $ 1 1 4 . 0 7 $ 1 1 1 . 7 5 $ 1 2 5.4 4 $ 1 0 2 . 9 5 $ 9 2 . 7 3 $ 8 1 . 2 3 $ 1 8 4 . 2 2 $ 1 3 3 . 4 3 $ 1 2 3 . 0 7 $ 2 2 9 . 0 2 $ 1 3 7 . 7 3 $ 1 1 3 . 4 7 $ 1 1 3 . 2 5 $ 1 0 9 . 0 8 $ 8 6 . 0 1 Ru s s e l l E k s t r o m W o z n a k J a r d i n e K a y e M a s s a K o l a h i H a l e w s k i M a r q u e z N u e t z e l H o e s l y M u k a v e t z S i g i t - S i d h a r t a J o n e s E l s n e r C l a r k W a g n e r M a c w i l l i a m s C o un c i l M a r i n e l l i T a i l l o n K r u s e S u n d e e n C a r l s o n K l i n k e r M a r t i n L o r d O ' C o n n o r Y o u n g Subconsultants Te c h n i c a l  Sp e c i f i c a t i o n s 2 0 . 5 4 4 1 1 4 1 6 4 1 2 12 6 9 . 5 $ 9 , 2 1 6 . 3 8 $ 4 7 0 . 0 0 $ 9 , 6 8 6 . 3 8 Op i n i o n  of  Co n s t r u c t i o n  Co s t 10.5 2 4 1 4 1 4 8 1 8 4 4 42.5 $ 5 , 3 7 1 . 4 9 $ 4 9 3 . 9 9 $ 5 , 8 6 5 . 4 8 Qu a l i t y  Ass u r a n c e 222 4 4 6 2 1 0 2 34 $ 5 , 2 9 7 . 5 4 $5,297.54 Pr e p a r e  an d  Su b m i t  60 %  PS & E 2 104 1 8 1 0 1 2 6 62 $ 7 , 9 6 2 . 1 4 $ 8 5 5 . 9 8 $ 8 , 8 1 8 . 1 2 60 %  Co m m e n t  Re s p o n s e  Ma t r i x 11 4 2 5 1 6 2 22 $ 3 , 2 6 3 . 7 2 $ 3 5 3 . 9 9 $ 3 , 6 1 7 . 7 1 Re v i e w  Me e t i n g  wit h  Wh e a t  Rid g e 32 3 8 $ 1 , 4 0 7 . 3 7 $ 7 5 . 0 0 $ 2 1 3 . 9 9 $ 1 , 6 9 6 . 3 6 Su b t a s k 3 . 2 S u b t o t a l 2 2 2 4 4 . 5 1 8 . 5 2 2 4 8 3 6 5 1 0 9 3 8 3 1 4 1 4 0 6 8 1 3 3 1 7 8 4 1 2 2 0 1 4 1 6 6 1 6 21 6 0 0 1 2 1035 $138,288.71 $ 8 9 5 . 0 0 $ 1 1 , 4 5 3 . 7 4 $ 1 7 , 4 5 8 . 0 2 $ 2 , 5 0 0 . 0 0 $ 0 . 0 0 $ 1 7 0 , 5 9 5 . 4 7 3.3 Fi n a l ( 9 0 % ) D e s i g n . Co o r d i n a t e  Pe d e s t r i a n  Ov e r p a s s  Ag r e e m e n t s  (B N S F  an d  RT D ) 8 14 22 $ 3 , 6 9 7 . 6 4 $3,697.64 Co v e r  Sh e e t  an d  Le g e n d 1 0.5 12 4.5 $ 5 9 7 . 4 2 $597.42 Su m m a r y  of  Qu a n t i t i e s 1 31 4 2 8 19 $ 2 , 3 5 8 . 3 3 $ 5 6 7 . 9 9 $ 2 , 9 2 6 . 3 2 3.3 . 1 C i v i l / S i t e Ho r i z o n t a l  Co n t r o l  Pl a n 2 2 $ 3 1 3 . 8 0 $313.80 Ov e r p a s s  Pla z a  an d  Gre e n w a y   Ho r i z o n t a l  La y o u t 2 12 1 2 26 $ 3 , 7 7 4 . 8 6 $3,774.86 Ty p i c a l  Se c t i o n s 1 12 4 8 $ 1 , 0 0 9 . 1 3 $1,009.13 De m o  Pla n 1 34 1 2 20 $ 2 , 3 9 9 . 3 3 $2,399.33 Ro a d w a y  an d  Tra i l  Pla n ,  Pr o f i l e  an d  Gr a d i n g 2 81 6 26 $ 3 , 6 5 2 . 8 6 $3,652.86 Ov e r p a s s  Pla z a  Gra d i n g 2 81 6 26 $ 3 , 6 5 2 . 8 6 $3,652.86 Re t a i n i n g  Wa l l  La y o u t  an d  Pr o f i l e s 21 2 1 4 6 8 2 26 $ 3 , 2 7 8 . 0 7 $3,278.07 Fin a l  Dr a i n a g e  Re p o r t  ‐  Up d a t e   Hy d r o l o g y  an d  Hy d r o l o g i c  An a l y s i s 2 28 12 $ 1 , 8 6 7 . 4 6 $1,867.46 St o r m  Dra i n  La y o u t 2 32 4 1 2 23 $ 2 , 8 8 1 . 5 6 $2,881.56 Uti l i t y  Pla n s   1 54 1 2 22 $ 2 , 7 1 3 . 1 3 $2,713.13 Pe d e s t r i a n  sig n a l  pla n 0.5 1 1 4 6.5 $ 9 0 8 . 1 9 $908.19 Ele c t r i c a l  an d  Lig h t i n g  Pla n 0.5 12 2 4 2 38.5 $ 5 , 9 6 4 . 8 2 $5,964.82 Up d a t e  Ut i l i t y  Co n f l i c t  Ma p 0.5 22 4 8.5 $ 1 , 0 7 2 . 2 2 $ 4 , 8 0 8 . 5 7 $ 5 , 8 8 0 . 7 9 Co o r d i n a t i o n  wit h  Ut i l i t y  Co m p a n i e s 0.5 4 4.5 $ 7 2 1 . 4 2 $ 1 , 5 9 3 . 3 5 $ 2 , 3 1 4 . 7 7 La n d s c a p e  an d  Urb a n  De s i g n 1 1 $ 1 8 7 . 6 3 $ 2 , 6 5 1 . 9 5 $ 2 , 8 3 9 . 5 8 Ir r i g a t i o n  De s i g n 1 3 4 $ 6 5 8 . 3 3 $ 2 , 6 5 3 . 9 9 $ 3 , 3 1 2 . 3 2 St o r m w a t e r  Po l l u t i o n  Ma n a g e m e n t  Pla n 1 38 4 16 $ 2 , 3 4 2 . 3 3 $2,342.33 Sit e  Co n s t r u c t i o n  De t a i l s 11 4 3 8 6 8 2 33 $ 4 , 2 2 3 . 0 2 $ 2 , 2 7 1 . 9 4 $ 6 , 4 9 4 . 9 6 Ro a d w a y / t r a i l  Cro s s ‐Se c t i o n s  (5 0 ‐ft  sp a c i n g ) 2 41 0 4 20 $ 2 , 6 7 8 . 6 6 $2,678.66 Co n s t r u c t i o n  Ph a s i n g  an d  Tr a f f i c  Co n t r o 11 2 4 8 4 20 $ 2 , 5 7 8 . 0 6 $2,578.06 Ju c h e m  Dit c h  Re l o c a t i o n  Pla n  an d  Pr o f i l e s 1 1 $ 1 5 6 . 5 9 $156.59 Ju c h e m  Dit c h  Re l o c a t i o n  De t a i l s 1 1 $ 1 5 6 . 5 9 $156.59 Art  fe a t u r e  in  pla z a  dro p ‐off  cir c l e 0.5 1 4 5.5 $ 6 9 3 . 3 4 $ 8 9 7 . 9 9 $ 1 , 5 9 1 . 3 3 Sw i t c h  dr o p ‐of f  cir c l e  fro m  as p h a l t  to  Sp e c i a l t y  Co n c r e t e 0 $ 0 . 0 0 $ 3 5 3 . 9 9 $ 3 5 3 . 9 9 Se a t  Wa l l s  aro u n d  Tre e  Pla n t e r s 0 $ 0 . 0 0 $ 3 5 3 . 9 9 $ 3 5 3 . 9 9 Ad d i t i o n a l  Pla n t i n g s 0 $ 0 . 0 0 $ 7 0 7 . 9 8 $ 7 0 7 . 9 8 Ad d i t i o n a l  Se t  of  Tr a i l  Sta i r s   0.5 1 4 2 7.5 $ 9 4 3 . 1 8 $943.18 En l a r g e  Tra i l  Re s t  Are a 0.5 1 4 2 7.5 $ 9 4 3 . 1 8 $ 8 9 7 . 9 9 $ 1 , 8 4 1 . 1 7 Re p l a c e  pe r f o r a t e d  pip e  alo n g  tr a i l  ali g n m e n t 0.5 1 4 2 7.5 $ 9 4 3 . 1 8 $943.18 3.3 . 2 O v e r p a s s / E l e v a t o r s / R e t a i l Flo o r  Pla n s 2 2 4 $ 3 9 7 . 6 0 $397.60 Ex t e r i o r  Ele v a t i o n s 2 2 4 $ 3 9 7 . 6 0 $397.60 Bu i l d i n g  / Wa l l  Se c t i o n s 2 2 4 $ 3 9 7 . 6 0 $397.60 In t e r i o r  Ele v a t i o n s 2 2 4 $ 3 9 7 . 6 0 $397.60 Sc h e d u l e s 0 $ 0 . 0 0 $0.00 Fo u n d a t i o n  De s i g n 16 6 10 23 $ 3 , 1 6 1 . 2 7 $3,161.27 St a i r / S t r u c t u r a l  Br i d g e  De s i g n 16 6 10 23 $ 3 , 1 6 1 . 2 7 $3,161.27 Me c h a n i c a l / E l e c t r i c a l  De s i g n 2 8 10 $ 1 , 2 6 2 . 4 2 $ 7 5 0 . 0 0 $ 2 , 0 1 2 . 4 2 Sn o w m e l t  Sy s t e m  on  Sta i r s 10 20 30 $ 4 , 0 3 0 . 7 0 $4,030.70 Ex t e n d  Ro o f  Str u c t u r e  to  Co v e r  fr o m  Br i d g e  to  Ele v a t o r 1 1 2 $ 1 9 8 . 8 0 $198.80 De c o r a t i v e  Fin i s h e s  on  Br i d g e 1 1 2 $ 1 9 8 . 8 0 $198.80 Sp e c i a l t y  lig h t i n g  on  th e  pe d e s t r i a n  bri d g e 20 20 $ 2 , 6 6 8 . 6 0 $2,668.60 Te c h n i c a l  Sp e c i f i c a t i o n s 10.5 2 2 0 . 5 6 4 1 1 1 1 8 2 8 $ 3 , 5 1 5 . 3 2 $ 6 0 9 . 9 9 $ 2 5 0 . 0 0 $ 4 , 3 7 5 . 3 1 Op i n i o n  of  Co n s t r u c t i o n  Co s t 10.5 1 1 2 1 3 1 1 2 2 2 17.5 $ 2 , 2 0 3 . 6 5 $ 4 9 3 . 9 9 $ 2 , 6 9 7 . 6 3 SE H  Qu a l i t y  Ass u r a n c e 22 2 4 4 2 2 0 . 5 2 4 24.5 $ 4 , 4 5 2 . 1 2 $ 0 . 0 0 $ 4 , 4 5 2 . 1 2 Pr e p a r e  an d  Su b m i t  90 %  PS & E 11 2 2 1 1 2 2 1 0 1 32 $ 4 , 5 6 9 . 5 3 $ 1 , 0 6 9 . 9 7 $ 5 , 6 3 9 . 5 0 Pr e p a r e  90 %  Co m m e n t  Ma t r i x 11 1 4 1 8 4 20 $ 2 , 7 3 0 . 2 1 $ 3 5 3 . 9 9 $ 3 , 0 8 4 . 2 0 Re v i e w  Me e t i n g  wit h  Wh e a t  Rid g e 33 3 9 $ 1 , 5 9 4 . 2 6 $ 7 5 . 0 0 $ 2 1 3 . 9 9 $ 1 , 8 8 3 . 2 5 Su b t a s k 3 . 3 S u b t o t a l 2 2 2 4 5 1 5 1 2 3 1 2 1 4 1 1 1 . 5 2 2 3 1 0 1 0 9 2 8 6 5 1 6 8 1 3 1 3 1 6 4 4 1 0 20 0 0 0 8 675.5 $92,704.49 $ 7 5 . 0 0 $ 1 4 , 0 9 9 . 7 5 $ 6 , 4 0 1 . 9 2 $ 1 , 0 0 0 . 0 0 $ 0 . 0 0 $ 1 1 4 , 2 8 1 . 1 7 3.4 Co n s t r u c t i o n D o c u m e n t s Pla n  fin a l  re v i s i o n s 3 2 2 2 0 4 2 4 4 1 1 6 2 4 1 2 85 $ 1 1 , 1 2 3 . 7 5 $ 2 , 4 6 1 . 9 4 $ 1 , 2 4 6 . 6 7 $ 1 4 , 8 3 2 . 3 6 Te c h n i c a l  Sp e c i f i c a t i o n  Fin a l  Re v i s i o n s 0.5 2 2 4 3 2 2 4 1 9 . 5 $ 2 , 5 1 5 . 9 4 $ 1 , 4 5 7 . 9 7 $ 8 2 9 . 8 4 $ 4 , 8 0 3 . 7 5 Fin a l i z e  Ut i l i t y  Cle a r a n c e  Le t t e r s 1 3 4 $ 6 5 8 . 3 3 $ 8 2 9 . 8 4 $ 1 , 4 8 8 . 1 7 Fin a l  Co s t  Est i m a t e 0.5 1 2 2 1 1 3 4 2 16.5 $ 2 , 2 9 6 . 9 3 $ 4 7 0 . 0 0 $ 2 , 7 6 6 . 9 2 Fin a l  Q A 11 1 2 4 2 2 41 2 20 $ 3 , 4 6 2 . 1 3 $ 9 3 9 . 9 9 $ 4 , 4 0 2 . 1 2 Pr e p a r e  an d  Su b m i t  Fin a l  CD ' s 3 2 6 4 4 4 4 2 4 1 34 $ 4 , 3 1 8 . 6 4 $ 8 5 5 . 9 8 $ 1 , 0 0 0 . 0 0 $ 6 , 1 7 4 . 6 2 Su b t a s k 3 . 4 S u b t o t a l 11 1 1 0 5 2 8 8 0 3 4 5 0 0 3 4 4 1 6 1 2 0 6 8 2 7 0 2 0 0 0 0 4 1 7 9 $24,375.71 $ 0 . 0 0 $ 6 , 1 8 5 . 8 8 $ 2 , 9 0 6 . 3 5 $ 1 , 0 0 0 . 0 0 $ 0 . 0 0 $ 3 4 , 4 6 7 . 9 4 Ta s k 3 S u b t o t a l 7 5 7 1 2 6 . 5 4 6 4 6 9 7 7 1 1 1 2 9 2 7 4 2 4 2 8 3 5 0 1 2 2 2 4 4 3 6 1 8 5 2 1 5 1 4 0 2 6 8 3 2 61 6 0 0 2 4 2224.5 $302,366.32 $ 1 , 0 4 5 . 0 0 $ 4 0 , 6 8 4 . 2 0 $ 3 0 , 4 8 2 . 2 0 $ 6 , 0 0 0 . 0 0 $ 0 . 0 0 $ 3 8 0 , 5 7 7 . 7 2 4 Pe r m i t t i n g A s s i s t a n c e BN S F / R T D  Cro s s i n g  Pe r m i t   12 12 $ 1 , 8 8 2 . 8 0 $1,882.80 PU C 12 12 $ 1 , 8 8 2 . 8 0 $1,882.80 Ta s k 4 S u b t o t a l 00 0 0 0 0 0 0 0 2 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 4 $3,765.60 $ 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 3 , 7 6 5 . 6 0 5 Bid d i n g A s s i s t a n c e Pr e p a r e  Ele c t r o n i c  Co p i e s  of  Pla n s   1 8 9 $ 1 , 1 9 8 . 8 3 $1,198.83 Pr e p a r e  Re s p o n s e s  to  Bid d e r  Qu e s t i o n s  (a s s u m e  up  to  6 31 1 2 8 1 3 2 2 4 27 $ 3 , 9 3 6 . 5 3 $ 7 0 7 . 9 8 $ 2 5 0 . 0 0 $ 4 , 8 9 4 . 5 1 Pr e p a r e  Do c u m e n t s  fo r  Ad d e n d a  (a s s u m e  up  to  2 ) 31 2 6 6 2 20 $ 2 , 9 4 8 . 5 6 $ 7 0 7 . 9 8 $ 2 5 0 . 0 0 $ 3 , 9 0 6 . 5 4 Ta s k 5 S u b t o t a l 00 0 7 1 0 2 4 0 1 4 1 0 0 1 7 0 4 0 0 2 0 0 4 0 0 0 0 0 0 0 5 6 $8,083.92 $ 0 . 0 0 $ 1 , 4 1 5 . 9 6 $ 0 . 0 0 $ 5 0 0 . 0 0 $ 0 . 0 0 $ 9 , 9 9 9 . 8 8 6 Co n s t r u c t i o n A d m i n i s t r a t i o n Re s p o n d  to  bid d e r  qu e s t i o n s 3 32 8 $ 1 , 3 2 8 . 1 9 $ 1 4 . 0 4 $ 1 , 4 1 5 . 9 6 $ 6 3 2 . 9 4 $ 2 5 0 . 0 0 $ 3 , 6 4 1 . 1 3 Pr e p a r e  Co n t r a c t o r  RF I ' s  (A s s u m e  up  to  10 ) 44 4 1 2 2 8 6 2 4 6 52 $ 7 , 1 5 8 . 5 0 $ 3 , 3 3 9 . 9 6 $ 2 5 0 . 0 0 $ 1 0 , 7 4 8 . 4 6 Ma t e r i a l  Su b m i t t a l  Lo g ,  Sh o p  Dra w i n g s  Re v i e w  an d  Ma t e r i a l  Su b m i t t a l s 48 8 4 1 0 2 2 0 2 4 1 6 78 $ 1 0 , 5 4 2 . 2 6 $ 7 0 7 . 9 8 $ 5 0 0 . 0 0 $ 1 1 , 7 5 0 . 2 4 Ta s k 6 S u b t o t a l 00 0 7 0 4 1 2 1 2 4 2 5 6 0 0 8 0 2 6 0 0 4 8 0 2 2 0 0 0 0 0 0 0 1 3 8 $19,028.95 $ 1 4 . 0 4 $ 5 , 4 6 3 . 9 0 $ 6 3 2 . 9 4 $ 1 , 0 0 0 . 0 0 $ 0 . 0 0 $ 2 6 , 1 3 9 . 8 3 7 Pro j e c t C l o s e - O u t Co o r d i n a t e  wit h  Cit y  to  Ob t a i n  Re c o r d  In f o r m a t i o n  fro m  Fie l d  Re p s 4 4 $ 6 2 7 . 6 0 $627.60 Pr e p a r e  Re c o r d  Dra w i n g s 2 1 6 2 1 0 4 6 4 4 39 $ 5 , 0 1 6 . 3 9 $ 8 5 5 . 9 8 $ 5 , 8 7 2 . 3 7 Ta s k 7 S u b t o t a l 00 0 2 0 0 0 0 1 1 0 2 0 0 1 0 4 6 0 0 0 4 0 4 0 0 0 0 0 0 0 4 3 $5,643.99 $ 0 . 0 0 $ 8 5 5 . 9 8 $ 0 . 0 0 $ 0 . 0 0 $ 0 . 0 0 $ 6 , 4 9 9 . 9 7 To t a l S E H H o u r s p e r S t a f f = 1 4 5 7 2 6 9 . 2 5 7 3 5 0 1 1 2 8 8 1 7 4 7 3 9 0 6 1 2 8 3 8 7 1 2 6 2 8 0 3 7 1 9 3 2 7 6 3 4 3 . 5 3 2 0 3 2 6 2 1 5 0 1 1 . 2 5 2 4 2 8 5 8 To t a l S E H C o s t p e r S t a f f $3 , 2 0 7 $9 4 9 $ 1 , 4 8 5 $5 0 , 5 1 9 $1 3 , 6 4 3 $8 , 7 4 7 $1 7 , 5 3 8 $1 3 , 4 5 4 $2 , 6 4 7 $7 4 , 2 1 4 $1 3 , 2 5 7 $7 , 8 6 2 $3 , 2 9 2 $4 8 , 9 1 7 $1 4 , 3 7 3 $3 1 , 2 9 0 $4 , 6 4 1 $ 1 9 , 8 6 9 $2 , 5 0 4 $5 , 1 1 7 $8 , 0 1 4 $4 2 , 6 9 8 $3 , 9 3 8 $1 , 3 7 4 $2 7 5 $1,70 2 $0 $ 1 , 2 2 7 $2,06 4 $398,81 8 Totals $ 3 9 9 , 5 0 7 $1,48 4 $58,76 2 $64,29 7 $7,50 0 $20,81 2 $552,36 2 Fee = SEH Labor x 10% $ 3 9 , 9 5 0 . 7 3 Total Labor = $439,458.03 SEH Expenses $1,483.92 Sub Consultant s $151,370.9 9 TOTAL FEE $592,312.93 20 2 1 1 2 2 2 - W R P e d B r i d g e P l a z a T r a i l - A d d S e r v i c e - F e e - F i n a l 2 12/22/2021 ITEM NO: 3 DATE: January 24, 2022 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE AN AMENDMENT TO A CONTRACT WITH HDR, INC., DENVER, CO, AND SUBSEQUENT PAYMENTS, IN AN AMOUNT NOT TO EXCEED $116,710.31 FOR PROFESSIONAL SERVICES FOR PROPERTY ACQUISITION SERVICES FOR WHEAT RIDGE · WARD STATION PEDESTRIAN BRIDGE, PLAZAS, AND TRAIL IMPROVEMENTS PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Community Development Director City Manager ISSUE: HDR was contracted to perform property acquisition services for the pedestrian bridge, plazas, and trail improvements at the Wheat Ridge · Ward Station area in 2019. That contract was suspended in 2020 to divert funding from this project to the Clear Creek Crossing hook ramp project. Renewal Wheat Ridge issued bonds in 2021, of which a portion those bonds have been allocated to resume property acquisition services for the pedestrian bridge, plazas, and trail improvements. An amendment to task order #2 of the contract with HDR needs to be approved to restart the property acquisition services for the pedestrian bridge, plazas, and trail improvements. PRIOR ACTION: Council originally awarded a contract to HDR on June 24, 2019 for $118,647.00 to conduct property acquisition services for the pedestrian bridge, plazas, and trail improvements. The contract was suspended in 2020. Council Action Form – HDR Contract Amendment January 24, 2022 Page 2 FINANCIAL IMPACT: The proposed fee for these services is $116,710.31 and is included in the 2022 Renewal Wheat Ridge Bond Projects Fund. BACKGROUND: The pedestrian bridge, plazas, and trail improvements projects at the Wheat Ridge · Ward Station area were put on hold in 2020 to allow the remaining design, ROW and construction funds to be transferred to the Clear Creek Crossing project. The property acquisition for the pedestrian bridge, plazas, and trail improvements projects had just started before the task order for the projects was suspended. RECOMMENDATIONS: Staff recommends awarding the contract amendment to HDR to complete the property acquisition services for the pedestrian bridge, plazas, and trail improvements. RECOMMENDED MOTION: “I move to approve an amendment to the contract with HDR, Inc, Denver, CO, and subsequent payments, in an amount not to exceed $116,710.31 for professional services to complete the property acquisition services for the Wheat Ridge · Ward Station pedestrian bridge, plazas, and trail improvements.” Or, “I move to not approve an amendment to a contract with HDR, Inc, Denver, CO, and subsequent payments, in an amount not to exceed $116,710.31 for professional services to complete the property acquisition services for the Wheat Ridge · Ward Station pedestrian bridge, plazas, and trail improvements for the following reason(s) _________________________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Manager Steve Nguyen, Engineering Manager Whitney Mugford-Smith, Procurement Manager Ken Johnstone, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. HDR Restart Proposal Submittal hdrinc.com December 30, 2021 City of Wheat Ridge – Public Works Attn: Mark A. Westberg, PE, CFM 7500 West 29th Avenue What Ridge, CO 80033 RE: Scope of Work and Fee for Restart of Right-of-Way Services for Ward Station Project for Multi-Use Trail, Plaza and Bridge Dear Mark, We are pleased to submit our scope and fee estimate for the restart of Right-of-Way Services for the Ward Station Project constructing a multi-use trail, plaza and pedestrian overpass over the railroad tracks. The attached scope outlines our project approach along with proposed deliverables that we plan to complete. The proposed fee based on the identified scope of work is $116,710.31. Please let me know if you have any questions. Sincerely, Greg Jamieson Senior ROW Project Manager Attachments: Scope of Work and Fee Proposal SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 1 SECTION 1: PROJECT SPECIFIC INFORMATION PROJECT BACKGROUND The Wheat Ridge ▪ Ward Station (Ward Station) is the end of the line station for the RTD G Line commuter rail. The G line offers the City a redevelopment opportunity in the Ward Station area. A tremendous amount of planning has been focused on the area of the station in the last 15 years. The Wheat Ridge ▪ Ward Station Vision, issued in 2016, positions Ward Station as the premier location in the metro area for outdoor recreation focused companies and employers by introducing outdoor recreation focused co-working spaces within the station area. The outdoor recreation focus of the station area will be supplemented by on-site recreational amenities that will complement development. The approval of the 2E Investing 4 the Future bond program provides important funding for several infrastructure projects in the Ward Station area. As a result of a competitive request for qualifications (RFQ) process, HDR was awarded the opportunity to provide right-of-way (ROW) services for Ward Station area projects. This next project in these infrastructure projects requiring ROW is a linear path for the properties near Ward Station to get access to Ward Station through an elevated Multi-Use Path, that runs from the West I-70 North Frontage Road to a plaza at the current West 49th Place cul-de-sac, then crosses the Regional Transportation District (RTD) and Burlington Northern and Santa Fe Railway (BNSF) rail lines on an elevated pedestrian bridge, to Ward Station (Project). The City has retained SEH Engineering (SEH) to design this Project. Engineering design has started on the Project. HDR entered into a contract with the City to provide ROW services for the Project. The design progressed to 30% and some ROW services were provided. At the end of 2020, the City instructed all consultants working on the Project to stop work. The City has now restarted this project and it has requested the consultants, including HDR, to provide a modified scope and fee for services required to restart the project, advance the design, and the ROW. This scope of work is submitted in response to this request. The ROW acquisition envisioned for the project in HDR’s initial contract was ROW acquisitions from thirteen (13) properties (twelve (12) owners), consisting of one (1) fee simple (ROW) parcel, eight (8) permanent easements and twelve (12) temporary easement parcels. The ROW services to be provided by HDR included: (i) obtaining title work for the affected ownerships, (ii) delivering legal descriptions for the parcels to be acquired, (iii) determining the value of the parcels through waiver valuations and an appraisal, and (iv) negotiating the acquisition of such parcels. Actual services provided included: (i) obtaining right of entries from certain ownerships for surveying and geotechnical investigation (this was out of scope work), (ii) obtaining title commitments and vesting deeds, (iii) HDR’s survey consultant, Precision Surveying and Mapping, Inc. (Precision), delivered legal descriptions for the parcels to be obtained from C&D Investments (C&D). The ROW acquisition for this scope of work is as follows: SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 2 Acquisition Parcels for Trail, Plaza & Bridge Project Owner Name Property Address AIN/Parcel ID Right of Way (Fee Simple) Permanent Easement Temporary Easement Comments LF ENTERPRISES LLC 4800 Van Gordon Street 39-174-08-004 X X TABOR STREET REALTY VENTURE LLC 11941 W. I-70 Frontage Road 39-174-08-021 X X YOUNG JA KAHNG LIVING TRUST 11937 W. I-70 Frontage Road 39-174-08-020 X X COTTON FOX LLC 11931 W. I-70 Frontage Road 39-174-08-017 X X LAKEMONT LANDING CONDOMINIUM ASSN INC 11919 W. I-70 Frontage Road 39-174-08-028 X X LAKEMONT III CONDO ASSN INC 11919 W. I-70 Frontage Road 39-174-08-057 X X GENE C & SUSAN G PIETRO REVOCABLE TRUST 4836 Van Gordon Street 39-174-08-003 X X PE needed for soil nail wall VANGORDON PROPERTIES LLC 4840 Van Gordon Street 39-174-08-027 X X PE needed for soil nail wall VANGORDON PROPERTIES LLC 4880 Van Gordon Street 39-174-08-026 X X PE needed for soil nail wall WESTERN ROOFING INC 4896 Van Gordon Street 39-174-08-024 X X PE needed for soil nail wall C & D INVESTMENTS 5075 Tabor Street 39-174-08-076 X X Trade of existing ROW for portion of parcel to be acquired anticipated. BURLINGTON NORTHERN & SANTA FE RAILWAY N/A 39-174-000-001 X X BNSF retained an interest in the property it conveyed to RTD. This ownership is included if BNSF determines that it needs its own easement, in addition to the easement the City will acquire from RTD. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 3 Owner Name Property Address AIN/Parcel ID Right of Way (Fee Simple) Permanent Easement Temporary Easement Comments REGIONAL TRANSPORTATION DISTRICT N/A 39-174-000-001 X X This is marked as a permanent easement, but RTD may insist on a permit. The City will need some permission instrument from RTD for the bridge over the tracks and the elevator/stairs’ structure north of the tracks within the RTD station. ROW acquisitions from thirteen (13) properties (twelve (12) owners) owners are included in this this scope of work, as indicated in the table above. The acquisitions consist of one fee simple (ROW) parcel, twelve (12) permanent easements and thirteen (13) temporary easement parcels. The ROW services to be provided by HDR for this scope of work are: (i) updating the title work for the affected ownerships, (ii) obtaining right of entries from RTD for surveying and geotechnical investigation, (iii) delivering legal descriptions for the parcels to be acquired (except for the C&D parcels, which have been delivered), (iv) determining the value of the parcels through appraisals and waiver valuations, (v) negotiating the acquisition of such parcels, and (iv) assisting with the real estate component of the relocation of the Juchem Irrigation Ditch. HDR’s ROW team will provide the work described in this document. PROJECT GOALS The goals of the ROW acquisition for the Project are to timely acquire the ROW needed for the Project to support the preconstruction schedule while providing considerate treatment to affected property owners. PROJECT LIMITS Beginning at Ward Station, across the BNSF and RTD right-of-way to south, then from there to the West I-70 Frontage Road. WORK DURATION The primary time period for the work is estimated to begin in January 2022. The project schedule and work duration will be determined by the City and HDR, after HDR is under contract for the Project. ROW TEAM RESPONSIBILITIES AND DUTIES ▪ Title work. ▪ Preparation of legal descriptions for ROW Parcels. ▪ Valuation of ROW Parcels. ▪ Acquisition Negotiation for ROW Parcels. ▪ Obtaining a right of entry document from RTD for surveying and geotechnical activities. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 4 ▪ Obtaining real estate documents for Juchem Irrigation Ditch relocation, if required. ▪ Support for Condemnation, if Needed WORK PRODUCT ▪ ROW Schedule ▪ ROW Budget ▪ ROW Project Coordination ▪ Meeting Minutes ▪ Title Commitments and Vesting Deeds ▪ Legal Descriptions ▪ Waiver Valuations and Appraisal ▪ Acquisition Files, including Offer Packets, Agreements, Conveyance Deeds, Easement Agreements, Negotiation Logs ▪ Right of entry document from RTD for surveying and geotechnical activities. ▪ Real estate documents for Juchem Irrigation Ditch relocation, if required. ▪ Condemnation Request Packages (If needed) Requirements are further described in the sections that follow. TABLE OF CONTENTS This scope of work will consist of the following nine tasks: 1. ROW Project Management, Meetings and Coordination. 2. Title Services - Obtain title commitments and deeds from a subconsultant title company. 3. Legal Descriptions - Subconsultant professional land surveying company (PLS) to prepare legal descriptions for the ROW parcels. 4. Valuation - Waiver valuations and one appraisal will be prepared for ROW parcels. 5. Acquisition Negotiation for Non-Rail Landowners - negotiations with these landowners to acquire the ROW parcels. 6. Closings for Non-Rail Landowners - a subconsultant title company will conduct closings for permanent acquisitions with consensual agreements. HDR will conduct closings for temporary easement only parcels. 7. Acquisition Negotiation for Easement(s), Other Real Estate Agreements, and Coordination with Construction and Maintenance Agreements with BNSF and RTD. 8. RTD Right of Entry 9. Real Estate Assistance for Juchem Irrigation Ditch relocation SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 5 Condemnation Support is not a specific task, however if a condemnation is needed, HDR can provide support for the condemnation, but additional fee for such support will need to be negotiated. TASK 1: ROW PROJECT MANAGEMENT, MEETINGS AND COORDINATION Task 1.1 Project Records Set Up Set up parcel files and tracking sheets. Task 1.2 Subconsultant Management This task covers the negotiation and management of contracts with Precision Surveying & Mapping, Inc. (Precision) for survey and preparation of legal descriptions, with the appraisal subconsultant for the appraisals needed for the Project, and with the subconsultant title company for title and closing. Task 1.3 Invoicing Prepare, review and provide to City monthly invoices. This task includes reviewing, processing, and paying subconsultants on their subconsultant contracts. Deliverables: ➢ 12 monthly invoices Task 1.4 Incentive Program HDR will conduct a meeting with the City to discuss the parameters for an acquisition incentive program for the Project. After decisions are made on the proposed incentive program, HDR will prepare and submit to the City a written request for approval of the incentive program that will define the parameters of the incentive program. Deliverables: ➢ One meeting agenda ➢ Preparation of minutes from the meeting Task 1.5 External Project Coordination Meetings HDR and the City will meet as required (typically two meetings per month) to monitor progress on the ROW process, discuss issues and obtain required City decisions. Discussion items may include modifications to the schedule and budget, progress on ROW phases (legal descriptions, valuation, acquisition negotiation and condemnation), review of acquisition tracking sheets, responses to counteroffers, strategies for challenging negotiations and other issues, and problem solving. Deliverables: ➢ 18 meeting agendas ➢ Preparation of minutes from 18 meetings ➢ One ROW project schedule, updated, as needed ➢ One ROW project budget, updated as needed ➢ Acquisition tracking sheets Task 1.6 Internal Coordination This task is for HDR’s tasks associated with managing the project. This task includes the ROW Team’s internal coordination, internal ROW Team meetings, updating acquisition tracking sheets, updating the ROW Project schedule and budget, as needed. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 6 TASK 2: TITLE COMMITMENTS Task 2.1 Coordinate and Review Title Documents Order updated title commitments for the permanent easement and fee simple (right of way) parcels. Review title commitments for financial liens and other encumbrances relevant to the acquisitions. Title Subconsultant Deliverable No. 1: ➢ Eleven (11) updated title commitments from subconsultant title company. ➢ Estimated fee for title work is $1,100, consisting of $100/updated title commitment X eleven (11) commitments. Assumptions: - Eleven title commitments will be needed for the parcels. Title commitments will not be obtained for the acquisitions from BNSF RR and RTD. This number may change as the design advances and ROW impacts are better defined. If more than eleven (11) title commitments are needed, additional fee may need to be negotiated. TASK 3: LEGAL DESCRIPTIONS Task 3.1 Coordination for Survey and Design for ROW Parcels Coordinate with Precision, SEH and the City on the survey Precision will need to support preparation of legal descriptions for ROW parcels. Additional coordination to make design decisions relevant to ROW parcel configuration and to determine size, shape, location, and type of parcels to be acquired. Subconsultant PLS (Precision) Deliverable No. 1 – Survey ➢ A survey, including project control and topography (if needed) to support preparation of legal descriptions for ROW parcels. ➢ Right of entries for such survey. Assumptions: - SEH will complete a survey of the existing condition to support design of the Project. SEH will obtain the right of entries needed for this survey. Such right of entries will allow for use by Precision, as needed. Precision will review and consider such survey, but Precision will need to independently verify some information and obtain additional survey to support preparation of legal descriptions. Precision and SEH’s surveys will be on the same control and datums. The two surveys from the two consultant firms will complement each other. Task 3.2 Legal Descriptions Coordinate with Precision, SEH and the City on preparation of exhibits and legal descriptions for ROW parcels. Subconsultant PLS (Precision) Deliverable No. 2 – Legal Descriptions ➢ Exhibits and legal descriptions for ROW parcels prepared in compliance with City standards. Assumptions: - This task assumes preparation of exhibits and legal descriptions for: one (1) fee simple (right-of- way), twelve (12) permanent easements, thirteen (13) temporary easements. Legal descriptions for one (1) fee simple (ROW) parcel needed from C&D and one (1) fee simple City-owned excess SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 7 right of way parcel available for trade to C&D have been delivered. If more than these are needed, additional fee may need to be negotiated. TASK 4: PARCEL VALUATIONS Task 4.1 Waiver Valuations Review market sales data to determine land values to be used in waiver valuations. Prepare waiver valuations in compliance with City requirements. Submit Waiver Valuations to the City for review and approval. Waiver valuations will be the basis for the offers made to the landowners. Deliverables: ➢ Twelve (12) waiver valuations. Assumptions: - Twelve (12) waiver valuations will be needed. This number may change as the design advances and ROW impacts are better defined. If more than twelve (12) waiver valuations are needed, additional fee will need to be negotiated. - If an acquisition is required to be resolved through condemnation, an appraisal of the ROW parcel(s) may be needed to provide valuation evidence in hearings or trials. If an appraisal(s) of the ROW parcel(s) is needed, additional fee for such appraisal(s) will need to be negotiated. Task 4.2 Appraisal Coordinate with consultant appraiser to deliver appraisal of: (i) just compensation for acquisition parcels needed from C&D, and (ii) value of City-owned parcels eligible to trade to C&D for the acquisition parcels needed. Upon receipt of draft appraisals, HDR will deliver such drafts to the City, and concurrently conduct a content review of the draft appraisals. HDR will gather input from the City on the draft and submit its comments, with the City’s, to the appraiser and work with the appraiser to deliver a final appraisal that addresses such Comments. Subconsultant (appraisal company) Deliverable: ➢ One eminent domain appraisal of the acquisition parcels needed from C&D and one appraisal of the City-owned parcels eligible to trade to C&D for the acquisition parcels needed. Assumptions: - This task assumes one (1) eminent domain appraisal of the acquisition parcels needed from C&D, and one (1) appraisal of the City-owned parcels eligible to trade to C&D Investments for the acquisition parcels needed. If additional appraisals are needed, additional fee for such appraisal(s) will need to be negotiated. Task 4.3 Landowner Appraisal Review Section 38-1-121, C.R.S. requires, for acquisitions with estimated values greater than $5K, that landowners to be advised of their right to get an appraisal and have the governmental entity reimburse them for the reasonable value of the appraisal if certain conditions are met. If landowners notified of this right take advantage of it and submit appraisals to the City, an appraisal content review of the appraisal will be reviewed by HDR’s appraiser to determine if the Section 38-1-121, C.R.S. criteria for payment reimbursement is satisfied. After the content review of landowner(s) appraisals, the HDR review appraiser will make recommendations to the City, as to whether the landowner appraiser’s fee should be paid and if modifications to the amount offered should be made. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 8 Deliverables: ➢ Review reports for appraisals submitted. Assumptions: - Section 38-1-121, C.R.S. requires landowners to be advised of their right to get an appraisal and have the governmental entity pay for it if certain conditions are met, for acquisitions with estimated values greater than $5K. Landowners may or may not take advantage of this right. This task assumes that 6 of the 13 landowners advised of this right will take advantage of it. - The cost of landowner appraisals is not included in this HDR SOW and fee estimate and will be paid separately by the City. TASK 5: ACQUISITION NEGOTIATION FOR NON-RAIL LANDOWNERS Task 5.1 Preparation and Delivery of Acquisition Documents Prepare and send notice of intent to acquires, offer letters, summaries of just compensation, final offer letters and additional correspondence as agreed to by the City and HDR. Deliverables: ➢ Notice of intent to acquires. ➢ Offer packets. ➢ Additional correspondence and documents, as needed. ➢ Final offers, if required. Assumptions: - Acquisition negotiations from eleven (11) landowners (acquisitions from BNSF RR and RTD are not included in this task) will be needed. This number may change as the design advances and ROW impacts are better defined. If acquisitions from more than eleven (11) landowners are needed, additional fee will need to be negotiated. Task 5.2 Conduct Acquisition Negotiations Negotiate consensual agreements for the acquisition of property rights based on waiver valuations and appraisals, as applicable. Deliverables: ➢ Signed settlement agreements. ➢ Justification for administrative settlements and other City required settlement forms. ➢ Negotiation logs. Assumptions: - Negotiations will be limited to three in person meetings. Negotiations result in consensual agreements. If an agreement cannot be reached on a negotiation, the matter will be discussed with the City. If the City determines that it will resolve the acquisition through condemnation, HDR will prepare and submit a condemnation packet to the City (the fee for preparation of condemnation packets is in Section 6.1). This SOW and fee estimate do not include tasks and fees for participation in condemnation proceedings. If the City authorizes condemnation on an acquisition and additional ROW services are needed from HDR to support the condemnation, additional SOW and fee for such services will be negotiated. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 9 Task 5.3 File Maintenance, QA/QC Review and Submittal One hard copy file will be maintained by HDR for each acquisition. At a minimum, the file will contain: the notice of intent to acquire, appraisal or value finding; offer letter; closing documents; typed and signed negotiation logs of contacts with owners; and the related correspondence regarding the parcel acquisition. Upon completion of each acquisition, files will be finalized, QC’d and delivered to the City. Deliverables: ➢ Final files – hard copy and digital Assumptions: - Eleven (11) final files will be needed. TASK 6: CLOSINGS FOR NON-RAIL LANDOWNERS Task 6.1 Coordinate Closings with Title Company or Prepare Condemnation Package for Attorneys For acquisitions including permanent easement and fee simple (right-of-way) parcels resolved through consensual agreements, coordinate closings with subconsultant title company, including release or subordination of financial liens. If an agreement cannot be reached on an acquisition negotiation, the matter will be discussed with the City. If the City determines that it will resolve the acquisition through condemnation, submission of a condemnation packet will be a substitute for the closing coordination. Deliverables: ➢ Closing packets and final signed and recorded agreements from closings. Eleven (11) title company closings are anticipated. ➢ Title insurance policies. ➢ Substitution of a condemnation packet for negotiations that cannot be resolved by a consensual agreement, which the City authorizes condemnation. Title Subconsultant Deliverable No. 2: ➢ Eleven (11) closings. ➢ Eleven (11) title Insurance Policies Assumptions: - Closings that include acquisition of permanent easement and fee simple (right-of-way) parcels from eleven (11) landowners through the subconsultant title company will be needed. This number may change as the design advances and ROW impacts are better defined. If more than these indicated are needed, additional fee will need to be negotiated. - For closings conducted by the Subconsultant Title Company, the City will pay all Subconsultant Title Company’s closing fees, including recording fees, costs associated with lien releases, if any, and the cost of title insurance policies. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 10 TASK 7: ACQUISITION NEGOTIATION FOR EASEMENT(S), OTHER REAL ESTATE AGREEMENTS, AND COORDINATION WITH CONSTRUCTION AND MAINTENANCE AGREEMENTS WITH BNSF AND RTD Task 7.1 Preparation and Delivery of Acquisition Documents Prepare and send to BNSF and RTD notice of intent to acquires, offer letters, summaries of just compensation, final offer letters and additional correspondence as agreed to by the City and HDR. Deliverables: ➢ Notice of intent to acquires. ➢ Offer packets. ➢ Additional correspondence and documents, as needed. ➢ Final offers, if required. Assumptions: - Acquisition negotiations from BNSF and RTD will be needed. If acquisitions from more than BNSF and RTD are needed, additional fee will need to be negotiated. - BNSF’s interest in the railroad property that the pedestrian bridge will cross over is a reservation out of a quit claim deed that reserves the right of BNSF to, amongst other things, freight rail purposes. As a result, it is anticipated that some kind of permission instrument for the pedestrian bridge will need to be negotiated, possibly acquired, from BNSF. Task 7.2 Conduct Acquisition Negotiations and Coordinate with Engineering Design and Separate Negotiation of Construction and Maintenance Agreement Negotiate consensual agreements for the acquisition of the easements, or other real estate agreements needed from BNSF and RTD based on waiver valuations. Historically, BNSF and RTD need to know and understand the design of improvements to be constructed in the easement and the impacts on their rail facilities before they will enter into meaningful negotiations on the easement agreements. Also, BNSF, and possibly RTD, require separate construction and maintenance agreements (C&M) that define the rights and responsibilities of the City and the rail entities during construction of the improvements. The easement agreements and C&M agreements are separate, but related agreements. SEH is responsible for the engineering design and for negotiation of the C&M agreements. HDR will need to coordinate with SEH, BNSF, RTD and the City on these joint efforts for negotiation of the easements. losings for these easements will likely not be handled through the subconsultant title company. Deliverables: ➢ Signed easement agreements, or other real estate agreements. ➢ Justification for administrative settlements and other City required settlement forms. ➢ Negotiation logs. Assumptions: - Negotiations with BNSF and RTD can be complex, time consuming and sometimes frustrating, if the entities are not responsive. For this reason, negotiations of the easements needed from BNSF and RTD have been broken out as a separate task. Task 7.3 File Maintenance, QA/QC Review and Submittal One hard copy file will be maintained by HDR for each acquisition. At a minimum, the file will contain: the notice of intent to acquire, appraisal or value finding; offer letter; closing documents; typed and signed SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 11 negotiation logs of contacts with owners; and the related correspondence regarding the parcel acquisition. Upon completion of each acquisition, files will be finalized, QC’d and delivered to the City. Deliverables: ➢ Final files – hard copy and digital Assumptions: - Two (2) final files will be needed. TASK 8: RTD RIGHT OF ENTRY Task 8.1 Negotiate Right of Entry from RTD A right of entry from RTD for right of entry for surveying and geotechnical activities is needed. HDR and SEH started the negotiation for this right of entry prior to the Project stop. This task is for the re-initiation of such negotiation. Deliverable: ➢ Right of entry agreement from RTD. TASK 9: REAL ESTATE ASSISTANCE FOR JUCHEM IRRIGATION DITCH RELOCATION Task 9.1 Real Estate Assistance for Juchem Irrigation Ditch Relocation Assist SEH with its negotiation with the Juchem Irrigation Ditch Company for the relocation of the portion of the Juchem Irrigation Ditch impacted by the project. If a real estate component is included with such relocation, assist with negotiating and preparing the required real estate documents to facilitate the relocation. Deliverable: ➢ Real estate documents associated with the ditch relocation, if required. Assumptions: - This task assumes that a real estate component is included with the Juchem Irrigation Ditch relocation. CONDEMNATIONS Support for Condemnation Actions If condemnations are filed, HDR may be requested to provide services to support the condemnation, including testimony at depositions and hearings, participation in litigation preparation and strategy meetings, participation in mediations or other alternative dispute resolution efforts, and preparation of exhibits and trial exhibits. No fee proposal is included for this task because it is difficult to predict how many, if any, condemnations will be filed. If condemnations are filed and HDR is requested to provide support services for such condemnations, a separate fee will need to be negotiated for such services. SCOPE OF WORK RIGHT OF WAY FOR ELEVATED MULTI-USE TRAIL, PLAZA & BRIDGE December 30, 2021 CONTRACT MODIFICATION (RESTART) 12 Assumptions: - Aside from the possible fees for HDR condemnation support services described herein, the City will be responsible for all other costs of condemnations, including court filing fees, attorney’s fees, and court costs. ROW PROJECT SCHEDULE The HDR team will work with Wheat Ridge to develop a schedule for the tasks described herein. HDR will monitor progress on the schedule and work with Wheat Ridge to update it, if needed. City of Wheat Ridge - Restart of ROW for Trail, Plaza Bridge Project Fee Estimate 12/30/2021 HDR Labor Staff Name Jamieson Lee Vallard Sanchez Wood Pietri Dennis Braden Fisher Billing Category Project Manager IV Project Manager III Project Manager I Right-of-Way Specialist Right-of-Way Specialist Planner I Right-of-Way Specialist Planner I Financial Analyst Billing Rate $194.14 $159.97 $121.41 $90.33 $64.93 $88.60 $74.07 $121.65 $101.57 1 ROW PROJECT MANAGEMENT, MEETINGS AND COORDINATION 64 12 10 6 8 4 4 4 28 140.00 $20,601.36 1.1 Project Records Set Up 2 4 6.00 $536.14 1.2 Subconsultant Management 2 2 4 8.00 $1,049.36 1.3 Invoicing 6 24 30.00 $3,602.52 1.4 Incentive Program 4 2 6.00 $953.76 1.5 External Project Coordination Meetings 36 4 2 42.00 $7,871.74 1.6 Internal Coordination 18 6 6 6 6 2 4 48.00 $6,587.84 2 TITLE COMMITMENTS 0 0 0 2 2 0 0 0 0 4.00 $310.52 2.1 Coordinate and Review Title Documents 2 2 4.00 $310.52 3 LEGAL DESCRIPTIONS 6 18 0 0 0 0 0 0 0 24.00 $4,044.30 3.1 Coordination for Survey and Design for ROW Parcels 2 8 10.00 $1,668.04 3.2 Legal Descriptions 4 10 14.00 $2,376.26 4 PARCEL VALUATIONS 6 0 56 12 12 6 0 0 0 92.00 $10,358.52 4.1 Waiver Valuations 2 20 12 12 6 52.00 $5,211.20 4.2 Appraisal 2 16 18.00 $2,330.84 5 ACQUISITION NEGOTIATION FOR NON- RAIL OWNERS 10 12 0 138 138 24 0 0 0 322.00 $27,413.32 5.1 Preparation and Delivery of Acquisition Documents 2 4 24 24 8 62.00 $5,463.20 5.2 Conduct Acquisition Negotiations 8 8 90 90 8 204.00 $17,515.08 5.3 File Maintenance, QA/QC Review and Submittal 24 24 8 56.00 $4,435.04 6 CLOSINGS FOR NON-RAIL LANDOWNERS 2 2 0 4 4 4 48 0 0 64.00 $5,239.02 6.1 Coordinate Closings with Title Company or Prepare Condemnation Package for Attorneys 2 2 4 4 4 48 64.00 $5,239.02 7 ACQUISITION NEGOTIATION FOR EASEMENT(S), OTHER REAL ESTATE AGREEMENTS WITH RTD AND BNSF RR 4 8 10 56 0 10 0 0 0 88.00 $9,214.90 7.1 Preparation and Delivery of Acquisition Documents 2 4 8 16 4 34.00 $3,799.12 7.2 Conduct Acquisition Negotiations and Coordinate with Engineering Design and Separate Negotiation of Construction and Maintenance Agreement 2 4 2 36 4 48.00 $4,877.26 7.3 File Maintenance, QA/QC Review and Submittal 4 2 6.00 $538.52 8 RTD RIGHT OF ENTRY 0 6 0 0 0 0 0 0 0 6.00 $959.82 8.1 Negotiate Right of Entry from RTD 6 6.00 $959.82 9 REAL ESTATE ASSISTANCE FOR JUCHEM IRRIGATION DITCH RELOCATION 4 8 0 8 0 4 0 0 0 24.00 $3,133.36 9.1 Real Estate Assistance for Juchem Irrigation Ditch Relocation 4 8 8 4 24.00 $3,133.36 Total HDR Labor Hours 96.00 66.00 76.00 226.00 164.00 52.00 52.00 4.00 28.00 764.00 Total HDR Labor Fee $18,637.44 $10,558.02 $9,227.16 $20,414.58 $10,648.52 $4,607.20 $3,851.64 $486.60 $2,843.96 $81,275.12 Direct Expenses $10,999.19 Mileage $200.00 Printing/Reproduction/Postage Fees $150.00 13% Profit $10,565.77 FCCM from PCW $83.42 Subconsultants $24,436.00 Title Company $1,100.00 Precision Surveying & Mapping, Inc.$11,336.00 Appraisal Subconsultant $12,000.00 TOTAL PROJECT FEE $116,710.31 Subtotal Hours by Task Subtotal Fee by Task Page 1 of 1 Project Number Location Firm Name HDR Engineering, Inc.Contract:OLA#:2.BlankName of Preparer Phone no. Scope of Work DateType of Proposal: COST PLUS FIXED FEE Contract Term: 1A.LABOR RATES DIRECT LABOR SALARY INDIRECT RATE EMPLOYEE EMPLOYEE COST/HOUR COST (%)MULTIPLIER $/HOUR NAME CLASSIFICATION ( a )( b )( c )( d ) Office Personnel Jamieson, Gregory A Project Manager IV 78.58$ 147.06%2.4706 194.14$ Lee, Melinda (Mel)Project Manager III 64.75$ 147.06%2.4706 159.97$ Vallard, Konrad Wayne Project Manager I 49.14$ 147.06%2.4706 121.41$ Sanchez, Crystal Right-of-Way Specialist 36.56$ 147.06%2.4706 90.33$ Wood, Ian Aloysius Right-of-Way Specialist 26.28$ 147.06%2.4706 64.93$ Pietri, Carlos A Planner I 35.86$ 147.06%2.4706 88.60$ Dennis, Kate Marie (Kate)Right-of-Way Specialist 29.98$ 147.06%2.4706 74.07$ Braden, Lisa A Planner II 49.24$ 147.06%2.4706 121.65$ Fisher, Sandra Folse Financial Analyst 41.11$ 147.06%2.4706 101.57$ 1B.LABOR COSTS ESTIMATED LABOR RATE NUMBER OF ESTIMATED EMPLOYEE EMPLOYEE $ / HOUR WORK HOURS COST PER NAME CLASSIFICATION ( d )( e )EMPLOYEE Office Personnel Jamieson, Gregory A Project Manager IV 194.14$ 96.00 18,637.44$ Lee, Melinda (Mel)Project Manager III 159.97$ 66.00 10,558.02$ Vallard, Konrad Wayne Project Manager I 121.41$ 76.00 9,227.16$ Sanchez, Crystal Right-of-Way Specialist 90.33$ 226.00 20,414.58$ Wood, Ian Aloysius Right-of-Way Specialist 64.93$ 164.00 10,648.52$ Pietri, Carlos A Planner I 88.60$ 52.00 4,607.20$ Dennis, Kate Marie (Kate)Right-of-Way Specialist 74.07$ 52.00 3,851.64$ Braden, Lisa A Planner II 121.65$ 4.00 486.60$ Fisher, Sandra Folse Financial Analyst 101.57$ 28.00 2,843.96$ TOTAL HOURS 764.00 TOTAL LABOR 81,275.12$ 2. FEE %13.00%FIXED FEE 10,565.77$ FCCM - Office 0.2536%83.42$ FCCM - Field 0.1319%-$ TOTAL 91,924.31$ 3A.OTHER DIRECT COST RATES (IN-HOUSE)*: ITEM ESTIMATED UNIT ESTIMATED UNITS RATES COSTMileage4000.50$ 200.00$ *Prior Approval from CDOT Project Manager required SUBTOTAL 200.00$ 3B.OTHER DIRECT COSTS (OUTSIDE)*:ESTIMATED UNIT ESTIMATED ITEM UNITS RATES COST Long Term Lodging -$ 150.00$ Other Actual Cost -$ *Prior Approval from CDOT Project Manager required SUBTOTAL 150.00$ ODC TOTAL 350.00$ 4A.OUTSIDE SERVICES RATES (SUBCONSULTANTS)ESTIMATED COST Fidelity Title 1,100.00$ Charles Nelson 12,000.00$ Precision 11,336.00$ 4B.OUTSIDE SERVICES (VENDORS)*:ESTIMATED COST *Prior Approval from CDOT Project Manager required TOTAL OUTSIDE SERVICES 24,436.00$ 92,274.31$ PROJECT COST WORKSHEET (COST PLUS FIXED FEE) Greg Jamieson City of Wheat Ridge - Ward Station to West I-70 Frontage Road 1.Blank 12/29/2021 TOTAL HDR SERVICES 12 months TOTAL ESTIMATED COST 116,710.31$ R. Bradley Martin, Sr. Vice President I am a representative of HDR Engineering, Inc., duly authorized to contractually bind the firm. My signature below constitutes formal agreement (without further signature) to a Task Order, which is issued by the State pursuant to the terms of this Task Order Proposal, without substantive change. I also declare that to the best of my knowledge the wage rates and other factual unit rates supporting the compensation to be paid by CDOT for the professional services on this document are accurate, complete, and current at the time of contracting, and include no unallowable or duplicate costs. DATE SIGNATURETYPED NAME 99002255 EE KKeennyyoonn AAvvee..,, SSuuiittee 115500,, DDeennvveerr,, CCOO 8800223377 TTeell:: 330033--775533--99779999 wwwwww..pprreecciissiioonn--ssuurrvveeyy..ccoomm Page 1 of 3 June 18, 2021 Mel Lee-Senior Right of Way Acquisition/Relocation Agent HDR Inc. 1670 Broadway, Suite 3400 Denver, CO 80202-4824 D 303.524-8376 M 720-320-8022 Melinda.lee@hdrinc.com Re: Wheat Ridge Plaza and Elevated Trail Project-Project Restart-Revised 12-29-21 Dear Mel: Precision Survey & Mapping, Inc. is pleased to submit a revised fee proposal for the restart of the Wheat Ridge Plaza and Elevated Trail Project. Thank you again for the opportunity to provide our Land Surveying Services. Please feel free to call with any questions. Sincerely, Christopher P. Juliana, PLS PURPOSE OF PROJECT The purpose of the project is to aid in the Right-of-Way Acquisition associated with the Wheat Ridge Elevated Trail Project. SCOPE OF WORK Precision Survey & Mapping, Inc. (PSM) will provide surveying services for the Wheat Ridge Plaza and Elevated Trail Project. The Scope of Work will include necessary project management, administration, field work and office work associated with the preparation of Exhibit and Legal Description associated with the acquisition of right-of-way, permanent and temporary construction easements. The scope of work is more particularly described as follows and the project area is more particularly shown on the attached Exhibit “A”. PROPERTY BOUNDARY/RECORDS RESEARCH  Verify ownership and property information since initial boundary and research was conducted in 2019.  If necessary, revise property lines/right-of-way lines of subject property or properties will be established.  If necessary, provide office calculations and boundary line analysis for determination of property and right-of-way lines. 99002255 EE KKeennyyoonn AAvvee..,, SSuuiittee 115500,, DDeennvveerr,, CCOO 8800223377 TTeell:: 330033--775533--99779999 wwwwww..pprreecciissiioonn--ssuurrvveeyy..ccoomm Page 2 of 3 TITLE INFORMATION BINDERS  Provide labor for review of Title Information Binders for affected properties. Any easements and/or encumbrances discovered in said Title Information Binders will be reflected on the base survey. CONTROL SURVEY  Utilize the original control from PSM 2019 survey. PREPARATION OF EXHIBIT & LEGAL DESCIPTIONS PSM will prepare Exhibit and Legal Descriptions for required right-of-way acquisition, permanent and temporary construction easements. All Exhibit & Legal Descriptions will be certified by a Professional Land Surveyor registered in the State of Colorado. A total of twelve (12) permanent easements and thirteen (13) temporary easements exhibit & legal descriptions will be provided. SURVEY STAKING Provide necessary field and office work for the proposed survey staking of right-of-way acquisitions, permanent and temporary construction easements. Survey points will be marked by a 60d spike nail with a florescent pink hub chaser attached thereto and a 48” surveyors lath with surveyors flagging marked appropriately. NOTES  HRD will procure required Title Information Binders and provide said Title Information Binders to PSM. Information Binders will be relied upon for ownership of record, and to reflect easements and encumbrances of record. DELIVERABLES  Provide AutoCAD Civil 3D Drawing File or other desired electronic format.  Provide Adobe PDF files of completed Exhibit & Legal Descriptions. FEES  Exhibit & Legal Descriptions: $8,973  Survey Staking: $2,363 o Total Fee: $11,336 99002255 EE KKeennyyoonn AAvvee..,, SSuuiittee 115500,, DDeennvveerr,, CCOO 8800223377 TTeell:: 330033--775533--99779999 wwwwww..pprreecciissiioonn--ssuurrvveeyy..ccoomm Page 3 of 3 EXHIBIT “A”