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HomeMy WebLinkAbout3-13-23 City Council Meeting Agenda PacketAGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO March 13, 2023 6:30 p.m. This meeting will be conducted as a virtual meeting, and in person, at 7500 West 29th Avenue, Municipal Building. Some members of the City Council or City staff will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1.Attend the meeting in person at City Hall. Use the appropriate roster to signup to speak upon arrival. 2.Provide comment in advance at www.wheatridgespeaks.org (comment bynoon on March 13, 2023). 3.Virtually attend and participate in the meeting through a device or phone: •Click here to join and provide public comment •Or call +1-669-900-6833 with Access Code: 845 7809 1496 •Passcode: 669364 4.View the meeting live or later at www.wheatridgespeaks.org, Channel 8,or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Those requiring assistance, ASL, or translation service for languages other than English are asked to contact the Public Information Officer at 303-235-2877 or wrpio@ci.wheatridge.co.us with as much notice as possible. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES February 27, 2023 City Council Meeting Minutes APPROVAL OF AGENDA CITY COUNCIL AGENDA: March 13, 2023 PROCLAMATIONS AND CEREMONIES Recognition of WRHS student athletes Child Abuse Prevention Month – Month April Sexual Assault Awareness Month – Month April PUBLICS’ RIGHT TO SPEAK a.Public may speak on any matter not on the Agenda for a maximum of 3minutes under Publics’ Right to Speak. Please speak up to be heard whendirected by the Mayor. b.Members of the Public who wish to speak on a Public Hearing item orDecision, Resolution, or Motion may speak when directed by the Mayor at theconclusion of the staff report for that specific agenda item. c.Members of the Public may comment on any agenda item in writing by noon onthe day of the meeting at www.WheatRidgeSpeaks.org. Comments made onWheat Ridge Speaks are considered part of the public record. CONSENT AGENDA NONE PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 1.Council Bill No. 06-2023 – an ordinance amending Section 26-803.g of theWheat Ridge Code of Laws to adopt the flood hazard delineation maps for Clear Creek, dated September 2, 2022, as a local flood hazard area2.Council Bill No. 04-2023 - an ordinance amending Section 26-115.e of the WheatRidge Code of Laws concerning requests for interpretation by the Board ofAdjustment3.Council Bill No. 05-2023 - an ordinance amending Sections 22-58 and 22-67 of the Wheat Ridge Code of Laws to establish an exemption from the City’s Salesand Use Tax for certain retail delivery fees enacted by the State of Colorado ORDINANCES ON FIRST READING NONE DECISIONS, RESOLUTIONS, AND MOTIONS 1. Motion to amend the Fiscal Year 2023 Capital Improvement Program Fund Budgetto reflect the approval of a supplemental budget appropriation in the amount of$625,210 and to award a contract and approve subsequent payments to AyersAssociates, Inc., in an amount not to exceed $615,210 for Professional Services forthe 38th West Study. CITY COUNCIL AGENDA: March 13, 2023 2. Resolution No.08-2023 – a resolution authorizing the Mayor to execute an agreement with Jefferson County Open Space to accept a Trails Partnership Grant in the amount of $410,000 for designing and building a trail around Tabor Lake. 3. Resolution No. 10-2023 – a resolution approving an amendment to an agreement with the Wheat Ridge Water District regarding Phase II of the Wadsworth Boulevard Improvement project. 4. Motion to approve Appointments to the Boards and Commissions 5. Motion to approve installation of traffic calming devices on Cody Street between 38th Avenue and 41st Avenue in accordance with the Neighborhood Traffic Management Program. CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS City Council Meeting Minutes CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING  February 27, 2023  Note:    This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well.  Eight members of Council were present in Council Chambers for this session.  Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format.  Mayor Starker called the Regular City Council Meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ROLL CALL OF MEMBERS Judy Hutchinson Scott Ohm Rachel Hultin Janeece Hoppe Amanda Weaver     Korey Stites               Leah Dozeman         Valerie Nosler Beck Also, present: City Attorney Gerald Dahl; City Clerk, Steve Kirkpatrick; Chief of Police, Chris Murtha; Deputy City Manager, Allison Scheck; Director of Comm. Development, Lauren Mikulak; Assistant City Manager, Marianne Schilling, Director of Parks and Recreation, Karen O’Donnell, Director of Public Works, Maria D’Andrea; Page Piper, Executive Director and several board members from Local Works; other staff, guests and interested citizens.  APPROVAL OF MINUTES The City Council Minutes of January 23, 2023 were approved as published, with minor typo corrections. APPROVAL OF AGENDA Without objection or correction, the agenda stood as announced. PROCLAMATIONS AND CEREMONIES Women’s History Month & International Women’s Day The City of Wheat Ridge declared March 2023 as the month that highlights the contributions of women throughout history and in contemporary society and March 8th has been recognized across the world as International Women’s Day since 1911. Mayor Starker presented the proclamation to three of our own outstanding women leaders, Allison Scheck, Lauren Mikulak, and Maria D’Andrea. PUBLIC’S RIGHT TO SPEAK There were none tonight. Note about Wheat Ridge Speaks: Members of the Public may visit the Wheat Ridge Speaks website and enter written comments of up to 1,000 words on any Council agenda item.  The deadline for citizens to submit comments is 12:00 Noon Mountain Time on the day of a Council session so that Council members, other elected officials and City Staff have time to review the comments before the meeting on Monday evening.  The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these minutes, placing each comment along with the record for that agenda item, including items that address a public hearing (verbatim, if the comments do not contain lascivious language or unlawful hate speech) No comments appeared in Wheat Ridge Speaks for this session. CONSENT AGENDA There were none tonight. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING There were none tonight. ORDINANCES ON FIRST READING 1. Council Bill No. 06-2023 – An Ordinance amending Section 26-803.g of the Wheat Ridge Code of Laws to adopt the flood hazard delineation maps for Clear Creek, dated September 2, 2022, as a local flood hazard area. CM Dozeman introduced Council Bill 06-2023 Issue The Colorado Water Conservation Board has designated the updated Flood Hazard Delineation Map for Clear Creek as a state floodplain map. The City needs to adopt the updated Flood Hazard Delineation Map as a Local Flood Hazard Area so that the best available flood maps can be used to regulate the floodplains along Clear Creek. Motion by CM Dozeman to approve Council Bill 06-2023, an ordinance amending Section 26-803.g of the Wheat Ridge Code of Laws to adopt the flood hazard delineation maps for Clear Creek, dated September 2, 2022, as a local flood hazard area on first reading, order it published, public hearing set for Monday, March 13, 2023 at 6:30 p.m. as a virtual meeting and in City Council Chambers, and that it take effect 15 days after final publication; seconded by CM Hoppe, motion carried 8-0 2. Council Bill No. 04-2023 – An Ordinance e amending Section 26-115.e of the Wheat Ridge Code of Laws concerning requests for interpretation by the Board of Adjustment CM Ohm introduced Council Bill 04-2023 Issue The proposed ordinance establishes a deadline by which an applicant may appeal an administrative code interpretation to the Board of Adjustment. No such deadline currently exists in the code, and the lack of a deadline is inconsistent with best practice and inconsistent with other code provisions which clearly establish a timeframe for appeal. Motion by CM Ohm to approve Council Bill 04-2023, an ordinance amending Section 26-115.e of the Wheat Ridge Code of Laws concerning requests for interpretation by the Board of Adjustment, on first reading, order it published, public hearing set for Monday, March 13, 2023 at 6:30 p.m. as a virtual meeting and in City Council Chambers, and that it take effect and that it take effect 15 days after final publication.; seconded by MPT Stites, motion carried 8-0 3. Council Bill No. 05-2023 – An Ordinance amending Sections 22-58 and 22-67 of the Wheat Ridge Code of Laws to establish an exemption from the City’s Sales and Use Tax for certain retail delivery fees enacted by the State of Colorado. CM Hutchinson introduced Council Bill 05-2023 Issue Colorado Senate Bill 21-260 created a clean fleet enterprise to impose a clean fleet retail delivery fee (CFRDF) to be paid by the purchaser of tangible personal property delivered to the purchaser by a motor vehicle. The fee is $0.27 per delivery. Delivery fees are currently subject to City sales tax. As a home-rule City, Wheat Ridge is able to establish its own laws including the ability to exempt from taxation certain goods and services. The attached ordinance exempts the CFRDF from taxation. Motion by CM Hutchinson to approve Council Bill 05-2023, an ordinance amending sections 22-58 and 22-67 of the Wheat Ridge Code of Laws to establish an exemption from the City’s sales and use tax for certain retail delivery fees enacted by the state of Colorado on first reading, order it published, public hearing set for Monday, March 13, 2023 at 6:30 p.m. as a virtual meeting and in City Council Chambers, and that it take effect and that it take effect 15 days after final publication; seconded by CM Dozeman, motion carried 8-0. DECISIONS, RESOLUTIONS AND MOTIONS 4. Motion to approve the purchase of Tandem Equipment Upfit from Holman Upfitting Truck Services of Colorado Springs, Colorado in a total amount not to exceed $175,514.00 MPT Stites introduced the Motion. Issue The Public Works Department is proposing the purchase of various snow and ice control equipment, lighting, hydraulics, and options to be installed on the new tandem cab and chassis approved by the City Council in January 2023. The total expense of the various equipment, lighting, hydraulics, and options is estimated to be $175,514 based on a quote provided by Holman Upfitting Truck Services. Staff Presentation Director of Public Works, Maria D’Andrea presented the staff report where by using Sourcewell, formerly the National Joint Powers Alliance (NJPA), a cooperative service that performs national research to obtain the best pricing for local governments. Whereas the vendor source and purchase price of the equipment is through the Sourcewell purchasing contract, endorsed by the State of Colorado purchasing, and allows the City to obtain the equipment at the best price and in accordance with bid/purchasing requirements. Staff recommends the purchase of the necessary equipment, lighting, and hydraulics to properly upfit the new International tandem cab and chassis Public Comment No one came forward to speak. Council Questions and comments There were not because Council had previously reviewed this action in Study Session. Motion by MPT Stites to approve the purchase of the tandem equipment upfit from Holman Upfitting Truck Services of Colorado Springs, Colorado in a total amount not to exceed $175,514, seconded by CM Hutchinson, motion carried 8-0. 5. Resolution No. 07-2023 – a Resolution authorizing a building lease between the City of Wheat Ridge and Wheat Ridge 2020, inc. D/B/A Localworks for 9110 West 44th Avenue. CM Nosler Beck introduced Resolution 07-2023. Issue The City of Wheat Ridge owns a building within the Anderson Park complex, known as the Parks Forestry and Open Space building, located at 9110 W. 44th Avenue, (the Property). The city wishes to lease the building to Localworks for the operation of a membership-based community organization designed to provide the tools necessary to promote innovation and creative exercise also known as a Maker Space. Staff Presentation Director of Public Works, Maria D’Andrea presented the staff report where, among other items, in order to provide the building to Localworks in a generally leasable condition, the city would agree to level the floors to remove trip hazards, make needed repairs to the heating, ventilation and air conditioning (HVAC) systems, and complete any necessary modifications to achieve minimum code requirements. This would include such things as ADA compliance modifications and fire suppression compliance updates. The estimated cost of these modifications is estimated to be approximately $40,000. The city will be responsible for maintaining the building Public Comment -----, a member of the Local Works Board came to support Ms. Piper’s presentation to Council with additional details and a list of reasons why this resolution is a good idea. Council Questions and comments CM Weaver asked for more details on the $40,000 designated for leasehold improvements and the annual operating costs for the facility. Ms. D’Andrea and Ms. Piper gave detailed answers. MTP Stites asked about working in partnership with public schools. Ms. Piper gave a detailed reply CM Dozeman asked who is occupying that building at present. (No one.) CM Hultin asked about signage, artwork or other ways to attract the public’s eye to the building and what goes on in the building. Ms. Piper gave a detailed answer. CM Hoppe asked whether artists who join Maker Space would be allowed to teach classes about their artistic methods. Ms. Piper answered affirmatively. CM Nosler Beck indicated her support. She asked about membership fees and Ms. Piper gave an answer. She also asked if the membership would include Wi-Fi and other capabilities. She lauded this effort as a way to attract more artists, businesses and residents to WR. Motion by CM Nosler Beck to approve Resolution No. 07-2023, a resolution authorizing a building lease between the City of Wheat Ridge and Localworks for 9110 West 44th Avenue, seconded by MPT Stites, motion carried 8-0. 6. Motion to approve appointments to Boards and Commissions By tradition, Board & Commission appointments are introduced by each District’s senior member and seconded by the junior member. CM Hoppe introduced the item Issue As of March 2, 2023, the terms of nineteen current Board and Commissions members of the City of Wheat Ridge will expire. Additionally, there are four existing vacancies to fill which include seats on the Board of Adjustment, Cultural Commission, Liquor Licensing Authority and Parks and Recreation Commission. These 23 positions in total are to be filled or reappointed.. Staff Presentation City Clerk Kirkpatrick stood by to answer questions. Public Comment No one came forward to speak. Motion by CM Hoppe, seconded by CM Hutchinson, as Councilmembers from District I, to appoint Al Gallo from District I to the Building Code Advisory Board, term ending March 2, 2026. Motion carried 8-0. Motion by CM Hoppe, seconded by MPT Stites to appoint Nathan Hoppe as an At Large member to the Building Code Advisory Board, term ending March 2, 2026. Motion carried 8-0. Motion by CM Hoppe, seconded by CM Hutchinson to appoint Kathleen Martel to the Cultural Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Hultin, seconded by CM Ohm, as Councilmembers from District II, to appoint from District II Larry Richmond to the Board of Adjustment, term ending March 2, 2026. Motion carried 8-0. Motion by CM Hultin, seconded by CM Ohm, as CM from District II, to appoint Stephanie Taylor to the Cultural Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Hultin, seconded by CM Ohm, as CM from District II, to appoint Christine Samaniuk to the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0. Xxx to the Planning Commission, term ending March 2, 2026 Motion carried 8-0. Motion by CM Weaver, seconded by MPT Stites, as Councilmembers from District III, to appoint Laura Sicard from District III to the Board of Adjustment, term ending March 2, 2026. Motion carried 8-0. Motion by CM Leah Dozeman, seconded by CM Nosler Beck, as CM from District IV, to appoint Paul Hovland to serve from District IV on the Board of Adjustment, term ending March 2, 2026. Motion carried 8-0 Motion by CM Weaver, seconded by MPT Stites, as CM from District III to appoint Teresa Linder to the Cultural Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Weaver, seconded by MPT Stites, as CM from District III to appoint Kathy Plummer to the Cultural Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Dozeman, seconded by CM Nosler Beck, as CM representing District IV to appoint Brendan Kelley the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Weaver, seconded by MPT Stites, as CM from District III, to appoint Kathy Koniz to the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Weaver, seconded by MPT Stites, as CM from District III, to appoint Patrick Quinn to the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Dozeman, seconded by CM Nosler Beck, as Councilmembers from District IV, to appoint to represent District IV Lindsay Burney to the Cultural Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Dozeman, seconded by CM Nosler Beck, as Councilmembers from District IV, to appoint to represent District IV Patricia Cervera to the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0 Motion by CM Dozeman, seconded by CM Nosler Beck, as Councilmembers from District IV, to appoint to represent District IV Andr3ew Rasmussen to the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0 Motion by CM Hultin, seconded by CM Ohm, as CM from District II, to appoint Christine Disney to the Planning Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Dozeman, seconded by CM Nosler Beck, as Councilmembers from District IV, to appoint to represent District IV Daniel Larson to the Planning Commission, term ending March 2, 2026. Motion carried 8-0. Motion by CM Dozeman to appoint Clarence Fullard, to represent District IV (as an out- of-district appointment) to the Liquor Licensing Authority Board, term ending March 2, 2024. Motion carried 8-0. The members of Wheat Ridge Urban Renewal Authority (the “Authority”) are appointed by the Mayor subject to approval by a majority vote of the entire City Council. The term for the At-Large seats, currently held by Walt Pettit and Shane Nicholson, expires on March 2, 2023 and both submitted applications to be re-appointed for these positions. Mayor Starker is recommending that they be re-appointed to the Wheat Ridge Urban Renewal Authority Board, representing the At-Large seats. Motion by MPT Stites, seconded by CM Hoppe, to ratify the Mayoral recommendation to appoint Walt Pettit to an At-Large seat on the Wheat Ridge Urban Renewal Authority Board, term ending March 2, 2028. Motion carried 8-0. Motion by MPT Hultin, seconded by CM Hoppe, to ratify the Mayoral recommendation to appoint Shane Nicholson to an At-Large seat on the Wheat Ridge Urban Renewal Authority Board, term ending March 2, 2028. Motion carried 8-0. Point of Order raised by CM Hoppe: Per Charter and Code, no person may sit on more than one board or commission at the same time. As a result: Motion by CM Hoppe, seconded by MPT Stites, to rescind and repeal the appointment of Patrick Quinn to the Board of Adjustment. Motion carried 8-0. Motion by CM Weaver, seconded by MPT Stites, as CM from District III, to appoint Patrick Quinn to the Parks and Recreation Commission, term ending March 2, 2026. Motion carried 8-0. 7. Motion to approve a contract amendment with Concrete Works of Colorado for Phase IIA of the Improve Wadsworth Project, subject to CDOT approval, in the amount of $11,144,015.87 with an additional contingency of $750,000.00 for a total of $11,894,015.87 CM Hultin introduced the Motion. Issue Staff recommends approval of a contract amendment with Concrete Works of Colorado, Inc. (CWC) to complete Phase IIA of the Improve Wadsworth Project. Concrete Works is completing the initial phase of work in the corridor. The cost of the Phase IIA contract amendment is $11,894,015.87 which includes the cost of the roadway work, water- related improvements, and a $750,000 contingency for unexpected items. Staff is working with the Colorado Department of Transportation (CDOT) to acquire their concurrence on this contract amendment. Therefore, this action is subject to CDOT approval. Staff Presentation Director of Public Works, Maria D’Andrea, presented the staff report which included council prior action at the December 19, 2022 study session, financial impact and background of the Phase II project CWC is currently under contract and in the process of constructing Phase I of the Improve Wadsworth Project. In August of 2022, the city requested that Concrete Works provide pricing for Phase 2 of the project which extends concrete pavement south of 41st, constructs a continuous flow intersection at 38th, and extends the storm drainage system south of 41st as well. Public Comment No one came forward to speak. Council Questions and comments CM Ohm had a number of questions. On page 251, changes were added for flood control. Several items in landscaping and irrigation costs drew his attention. He gave an example of a valve that is listed at $800 which he believes can be purchased and installed for much less. Why does the wildlife biologist get paid $10 an hour but there are others paid at a higher rate? He recommended that we remove the landscaping and irrigation costs from this item until we can get better pricing. Ms. D’Andrea gave a detailed response. CM Ohm also recommended that we not use overhead sprinklers but drip irrigation instead to save costs and water. CM Hoppe asked whether we can look-back when the landscaping and irrigation is actually installed in 2024 or 2025. Ms. D’Andrea replied in the negative. CM Hutchinson asked why we are irrigating/watering in median strips at all. Ms. D’Andrea gave a specific answer. Motion by CM Hultin to approve a contract amendment with Concrete Works of Colorado, Inc. of Lafayette, Colorado for Phase IIA of the Improve Wadsworth Project, subject to CDOT approval, in the amount of $11,144,015.87 with an additional contingency of $750,000 for a total of $11,894,015.87, seconded by CM Hoppe, with one friendly amendment (below); motion carried 8-0. CM Hultin made a friendly amendment to her motion to direct staff to investigate changing the irrigation to drip irrigation. Council passed the friendly amended motion 8-0. CITY MANAGER’S MATTERS Mr. Goff nothing more tonight. CITY ATTORNEY’S MATTERS Mr. Dahl gave a legal opinion on questions related to whether one resident may serve on two boards or commissions at the same time. ELECTED OFFICIALS’ MATTERS City Clerk Kirkpatrick reminded CM that this annual exercise of appointing board and commission members also comes before Council when we have an opening going forward. He reminded all that the applications remain on file for one year, that when an opening occurs we must advertise that opening before selecting appointees, and that when an out of district appointee vacates the seat, we must appoint someone from that district to serve in their home district. CM Hutchinson asked about the stop sign she suggested in a previous meeting. She also thanked those who have volunteered to serve on boards and commissions. CM Nosler Beck thanked all who applied for a seat on a board or commission, and of course thanked them for serving. Service on a board or commission repays the volunteer with an opportunity to learn and make the City a better place to live. She announced Monday March 6th at WR High School, 5:30 to 7 pm, Jeffco Schools is having a public dialogue. Out of Step Clay will celebrate their first anniversary soon. CM Hultin recalled the proclamation made earlier for women leaders. She thanked the staff and Clerk’s Office for the work done on the boards and commissions process. She is amazed at the quality of the pool we had this year, and thanked all who participated. She serves on the Partners in Progress through Local Works, which will meet on March 15. She started her learning about how the City works by participating in a similar event years ago. CM Dozeman thanked all who applied and all who serve on boards and commissions. Thanks to the staff for supporting the process. If you were not appointed this time, please, stay tuned and involved. There are also a lot of other ways to volunteer to move the City forward. She thanked Local Works for all of their excellent work. CM Weaver noted that people who serve on boards and commissions receive some of the best SWAG ever at the annual Boards and Commissions recognition dinner. We are having a District III meeting at 9 am on March 11 at the Rec Center. She thanked all who serve on boards and commissions, and the ladies who accepted the proclamation earlier this evening. CM Ohm attended the affordable housing event in Arvada last week. He met several people who are interested in affordable housing, which he found encouraging. He specially thanked Director D’Andrea for her help in reviewing the project we discussed in item 7, along with Mr. Goff and Ms. Scheck. He is often asked how he likes serving on Council, which he enjoys, and he sincerely thanked everyone for their help and support. CM Hoppe drew attention to the WR High School musical this Thursday, Friday and Saturday: Singing in the Rain. She also asked for a Study Session to look at the current code language around boards and commissions. There are probably other changes we could make, especially with the application process. Consensus was achieved. She thanked the other members of Council for their hard work tonight. MPT Stites thanked the staff and all who applied to serve on boards and commissions. He also noted the District III meeting on March 11. WR High School bond funding is about to appear on a Jeffco School Board agenda soon. At this point, it looks like that item will receive favorable consideration. He also stated he hopes the 70-year-old gym floor at WR High School will be replaced soon. Please, attend these sessions to send the message that we are involved. We are excited about recent ribbon cuttings for 5 new businesses! If you can find it in WR, please, buy it in WR. Mayor Starker noted the frequent new business ribbon cuttings. He thanked all for a good meeting tonight. He noted the high quality of the ladies who lead in WR. He thanked all who applied to serve on boards and commissions; stepping up to do that makes the City run well. He congratulated Local Works on the effort to bring Makers Space to WR. He also lauded the WR Theater Company on their recent production of Cyrano de Bergerac and hoped people will attend upcoming productions. He thanked Ms. D’Andrea for her hard work on the Wadsworth project. He also noted how proud he is of City, our Council, our staff and the volunteers who serve. Please, drive carefully through the coming bad weather later in the week. ADJOURNMENT The meeting adjourned at 8:29 pm. _____________________________ Steve Kirkpatrick, City Clerk _____________________________ APPROVED BY CITY COUNCIL ON March 13, 2023 ______________________________ Korey Stites, Mayor Pro Tem The preceding Minutes were prepared according to §47 of Robert’s Rules of Order, i.e., they contain a record of what was done at the meeting, not what was said by the members. PROCLAMATION CHILD ABUSE PREVENTION MONTH April 2023 WHEREAS, every child deserves to grow up in a safe, nurturing environment, free from harm and fear. Every responsible person will agree that even one abused child is too many; and WHEREAS, the month of April has been designated nationally as Child Abuse Prevention Month. We encourage all community members to join in renewing our commitment to learning what we can do to promote the safety and well-being of children; and WHEREAS, Wheat Ridge has dedicated individuals and organizations who work daily to counter the problem of child abuse and to help parents obtain assistance they need; and WHEREAS, our community is stronger when all community members become aware of child abuse prevention and become involved in supporting parents to raise their children in a safe and nurturing environment; and WHEREAS, effective child abuse prevention programs, such as Ralston House, succeed because of partnerships among families, social service agencies, schools, religious and civic organizations, law enforcement agencies and the business community; and WHEREAS all community members, community agencies, faith organizations and businesses will work to increase their efforts to support families; and NOW, THEREFORE, BE IT RESOLVED, I, Bud Starker, Mayor of the City of Wheat Ridge, do hereby proclaim the month of April 2023, to be: CHILD ABUSE PREVENTION MONTH IN WITNESS WHEREOF, on this 13th day of March 2023. ____________________________ Bud Starker, Mayor ______________________________ Steve Kirkpatrick, City Clerk PROCLAMATION SEXUAL ASSAULT AWARENESS MONTH - APRIL 2023 COLORADO DENIM DAY - APRIL 26, 2023 WHEREAS, every day, women, men, and children across Colorado suffer the pain and trauma of sexual assault; and WHEREAS, sexual violence affects individuals of all ages, backgrounds, and circumstances; and WHEREAS, this crime occurs far too frequently, goes unreported far too often, and leaves long lasting physical and emotional scars; and WHEREAS, during National Sexual Assault Awareness Month, we recommit ourselves not only to lifting the veil of secrecy and shame surrounding sexual violence, but also to raise awareness and expanding support for victims; and WHEREAS, at the state level, we must work to provide necessary resources to victims of every circumstance, including medical and mental health services, relocation and housing assistance, and advocacy during the criminal justice process; and WHEREAS, Colorado communities can come together to increase awareness about sexual violence, decrease its frequency, hold offenders accountable, support victims, and heal lives. NOW THEREFORE, BE IT RESOLVED, I, Bud Starker, Mayor of the City of Wheat Ridge, do hereby declare the month of April 2023, as SEXUAL ASSAULT AWARENESS MONTH and further recognize April 26, 2023, as Colorado Denim Day, encouraging Wheat Ridge residents to wear denim to show their support for the victims of sexual assault and highlight this issue in our community. IN WITNESS WHEREOF, on this 13th day of April 2023. ___________________________ Bud Starker, Mayor ___________________________ Steve Kirkpatrick, City Clerk ITEM NO: 1 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 06-2023 – AN ORDINANCE AMENDING SECTION 26-803.G OF THE WHEAT RIDGE CODE OF LAWS TO ADOPT THE FLOOD HAZARD DELINEATION MAPS FOR CLEAR CREEK, DATED SEPTEMBER 2, 2022, AS A LOCAL FLOOD HAZARD AREA PUBLIC HEARING ORDINANCES FOR 1ST READING (02/27/2023) BIDS/MOTIONS ORDINANCES FOR 2ND READING (03/13/2023) RESOLUTIONS QUASI-JUDICIAL: YES NO ________________________ Community Development Director City Manager ISSUE: The Colorado Water Conservation Board has designated the updated Flood Hazard Delineation Map for Clear Creek as a state floodplain map. The City needs to adopt the updated Flood Hazard Delineation Map as a Local Flood Hazard Area so that the best available flood maps can be used to regulate the floodplains along Clear Creek. PRIOR ACTION: On January 13, 2014, Council adopted the Jefferson County Digital Flood Insurance Rate Maps (DFIRM) that included updates to the floodplains along Clear Creek. On May 23, 2022, Council adopted the updated Jeffco DFIRM maps that included updates to the floodplains in the Sloan’s Lake watershed. The Planning Commission reviewed the proposed ordinance at a public hearing on February 2, 2023. The Commission recommended approval of the ordinance. Council Action Form – Clear Creek Maps March 13, 2023 Page 2 City Council approved this ordinance on first reading on February 27, 2023. A motion was made by Councilmember Dozeman and seconded by Councilmember Hoppe and was approved by a vote of 8 to 0. FINANCIAL IMPACT: There will be no direct financial impact to the City if the ordinance is approved. BACKGROUND: Existing Floodplain Maps There are three flood hazard areas in Wheat Ridge: one associated with Clear Creek, one associated with Lena Gulch, and one associated with the Ashland Drainage which is tributary to Sloan’s Lake. The Clear Creek and Lena Gulch floodplains traverse the City diagonally from west to east. The southeast corner of Wheat Ridge, an area of approximately 500 acres, is included in the Ashland Drainage which extends west along 26th Avenue between Gray and Quay Streets. There are two types of regulated flood hazard areas in the City: the federally regulated Special Flood Hazard Area (SFHA) and locally regulated Local Flood Hazard Area (LFHA). In Wheat Ridge, the floodplains along Clear Creek, Lena Gulch, and Ashland Drainageway are part of the SFHA. Two tributaries to the Ashland Drainageway that extend north of 26th Avenue along Gray and Quay Streets are currently the City’s only LFHAs. The attached map shows these flood hazard areas. Floodplain Map Updates Periodically, floodplain maps are updated to reflect changes to the watershed to better define high flood risk areas. This includes physical changes (such as changes in the stream channel, land use, and development), changes in hydrology or flows, and/or improved technology or calculation methods. The goal of the updates is to accurately reflect the flood risk to properties along major drainageways. Sometimes the boundaries of the floodplains are wider when updates are done and at other times, the boundaries narrow with the updates. The Clear Creek and Lena Gulch maps were last updated in 2014 when the Jeffco DFIRM was adopted by Council. These updates were based on FHADs that were done in 2007. In those updates, the floodplain boundaries along Clear Creek were most often wider than the previous maps. Whereas, along the Lena Gulch, the boundaries narrowed in many instances. The Sloan’s Lake SFHA was last updated in 2022 when the updated Jeffco DFIRM was adopted by Council. This update included very minor changes to the boundaries that didn’t affect any structures. Prior to the 2022 adoption, City Council had adopted LFHAs in 2019 for the low- lying areas that did include structures and that are prone to flooding along two tributaries to the Ashland Drainage that extend north of 26th Avenue along Gray and Quay Streets. Clear Creek Map Updates Mile High Flood District (MHFD), along with the Cities of Wheat Ridge and Golden and Jefferson and Adams Counties, has been working for several years to update the floodplain maps for Clear Creek. Council Action Form – Clear Creek Maps March 13, 2023 Page 3 The first step in the current process to remap Clear Creek was to remodel the hydrology, which determines the peak flows at various locations in the watershed. Until recently, the hydrology from the 1970s was used to inform the FHAD. In 2015, the City of Golden and MHFD conducted a preliminary study of the Clear Creek regulatory flows based on data from a stream gauge just upstream of Golden. The results of that study indicated that a reduction to the regulatory hydrology was warranted, based on the decades of stream gauge data. So, MHFD, along with Wheat Ridge, Golden, Jefferson County and Adams County, developed a Conditional Letter of Map Revision (CLOMR) based on the reduced flows for Clear Creek from its confluence with the South Platte River to upstream of U.S. Highway 6. The CLOMR was approved by Federal Emergency Management Agency (FEMA) in January 2017. MHFD and the four jurisdictions recognized the need to modify the floodplain to reflect the lower historical recorded flow data of Clear Creek as outlined in the CLOMR. These lower flows, as well as more accurate and updated topography and updates to the calculation software, were then used to update the FHAD which replaces the 2007 FHAD. The new Clear Creek FHAD includes segments of Clear Creek in Wheat Ridge, Golden and unincorporated Jefferson and Adams Counties. Each jurisdiction was responsible for its share of the cost, as determined by creek length that traverses through each jurisdiction. The FHAD update was administered by MHFD. MHFD financed about 67% of the total project. The City of Wheat Ridge is responsible for just under 9% of the project cost (about $13,000). After several years of preparing, reviewing, and revising the mapping, the FHAD was submitted to the Colorado Water Conservation Board (CWCB), the agency that regulates floodplains statewide in late December 2021. On November 17, 2022, the CWCB designated the updated FHAD for Clear Creek as a state floodplain map. Proposed Code Amendment & Next Steps Following suit, this ordinance adopts the updated map as a Local Flood Hazard Area for the City so that the best available flood maps can be used to regulate the floodplains along Clear Creek. City Code specifies the exact floodplain map that area adopted, referencing them by name and date. This code amendment adopts the updated FHAD, dated September 2, 2022, as an additional LFHA. If the ordinance is approved, floodplain areas that are within the LFHA, but outside of the current SFHA, would be subject to the City’s floodplain regulations but would not be subject to the mandatory flood insurance requirement. FEMA is currently reviewing the LFHA as well, and once adopted by FEMA, the area will become SFHA. FEMA review can take two to four years. Since the regulatory flows used to update the FHAD are around 30% lower than the flows that are in the Jeffco DFIRM, in most places the boundaries of the floodplain and floodway shown on the FHAD are narrower and are closer to the creek. However, there are few instances where the boundaries have widened. Staff is recommending adoption of the FHAD as an LFHA now (instead of waiting for FEMA) so that the City’s adopted maps reflect best available information. Council Action Form – Clear Creek Maps March 13, 2023 Page 4 This will prevent property owners from developing their properties within the high-risk areas indicated by the future boundary without including the necessary mitigation required by the City’s floodplain regulations. The floodplain boundaries in the FHAD better reflect the actual flood risk since it is based on more current data and calculation methods. Furthermore, it is best practice to have the locally adopted floodplain boundaries match the boundaries adopted by the state and expected to eventually be adopted by FEMA. Adoption of the updated FHAD helps the City to be in compliance with the National Flood Insurance Program (NFIP) and also helps the City to continue its high rating in the Community Rating System (CRS). The City’s long-standing participation and Class 5 rating in the CRS program provides a 25% discount for all flood insurance policies within the City. Public Outreach A notice was sent to all property owners within the current Clear Creek floodplain, and a neighborhood meeting was held on February 15, 2023, to educate the residents of adoption of the updated FHAD as a LFHA. Most of the attendees’ negative comments were related to the delay by FEMA adopting the revised DFIRM. RECOMMENDATIONS: Staff recommends approval of the ordinance. RECOMMENDED MOTION: “I move to approve Council Bill No. 06-2023, an ordinance amending Section 26-803.G of the Wheat Ridge Code of Laws to adopt the Flood Hazard Delineation Maps for Clear Creek, dated September 2, 2022, as a Local Flood Hazard Area, on second reading, and that it take effect 15 days final publication.” Or, “I move to postpone indefinitely Council Bill No. 06-2023, an ordinance amending Section 26-803.G of the Wheat Ridge Code of Laws to adopt the Flood Hazard Delineation Maps for Clear Creek, dated September 2, 2022, as a Local Flood Hazard Area, for the following reason(s) __________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Projects Supervisor Steve Nguyen, Engineering Manager Lauren Mikulak, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 06-2023 2. Map of SFHAs and LFHAs 3. Planning Commission meeting minutes CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Dozeman Council Bill No. 06 Ordinance No. __________ Series of 2023 TITLE: AN ORDINANCE AMENDING SECTION 26-803.G OF THE WHEAT RIDGE CODE OF LAWS, TO ADOPT THE FLOOD HAZARD DELINEATION MAPS FOR CLEAR CREEK, DATED SEPTEMBER 2, 2022, AS A LOCAL FLOOD HAZARD AREA WHEREAS, the City of Wheat Ridge, Colorado (the “City”), is a Colorado home rule municipality, duly organized and existing pursuant to Section 6 of Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-301(1), the City, acting through its City Council (the “Council”), is authorized to adopt rules and regulations concerning the location, construction, occupancy and use of buildings and structures on and along any storm or floodwater runoff channel or basin; and WHEREAS, under such authority, the Council previously adopted floodplain regulations, codified as Article VIII of Chapter 26 of the Wheat Ridge Code of Laws (“Code”); and WHEREAS, On November 17, 2022, the Colorado Water Conservation Board (CWCB) designated the updated Flood Hazard Delineation Map (FHAD) for Clear Creek as a state floodplain map; and WHEREAS, the Council desires to amend a section of said Article VIII to adopt the FHAD as a Local Flood Hazard Area (LFHA); and WHEREAS, the Council desires to amend Paragraph G of said Article VIII to adopt the FHAD as a Local Flood Hazard Area (LFHA). NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 2. Paragraph G of Subsection 26-803 of the Code, concerning official maps and engineering reports, is hereby repealed, and replaced in its entirety as follows: G. Official maps and engineering reports. The location and boundaries of the SFHA shall be as identified by the Federal Emergency Management Agency in "The Flood Insurance Study for Jefferson County, Colorado and Incorporated Areas," dated August 2, 2022, and any amendments or revisions thereto are hereby adopted by reference and declared to be a part of this article. The location and boundaries of the SFHA shall be as shown in the following engineering reports and accompanying maps: ATTACHMENT 1 1. Digital flood insurance rate map (DFIRM) panels dated August 2, 2022, for portions within the City of Wheat Ridge. The location and boundaries of the LFHA shall be as shown in the following engineering reports and accompanying maps: 2. Sloan’s Lake FHAD dated July 2018 for portions within the City of Wheat Ridge. 3. Clear Creek FHAD dated September 2, 2022, for portions within the city of Wheat Ridge. The DFIRM constitutes the current flood insurance study for the City of Wheat Ridge and is fully incorporated herein by this reference. True and correct copies of the DFIRM and FHAD are available on the City website and are on file at the Wheat Ridge Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado, and are available for inspection and copying during normal business hours. Section 3. Safety Clause. The City Council hereby finds, determines, and declares that this Ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this Ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the Ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severability: Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 5. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 27th day of February 2023, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for March 13, 2023, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ______ to ______, this ________ day of _____________________, 2023. SIGNED by the Mayor on this ________ day of ____________________, 2023. Bud Starker, Mayor ATTEST: Steve Kirkpatrick, City Clerk Approved As To Form Gerald E. Dahl, City Attorney First Publication: March 2, 2023 Second Publication: Jeffco Transcript Effective Date: SFHAs & LFHAs Clear Creek SFHA Lena Gulch SFHA Sloan’s Lake SFHA Sloan’s Lake LFHA Planning Commission Minutes - 1 - February 2, 2023 PLANNING COMMISSION Minutes of Meeting February 2, 2023 1. CALL THE MEETING TO ORDER The meeting was called to order by Chair ANTOL at 6:31 p.m. This meeting was held in person and virtually, using Zoom video-teleconferencing technology. Before calling the meeting to order, the Chair stated the rules and procedures necessitated by this virtual meeting format. 2. ROLL CALL OF MEMBERS Commission Members Present: Melissa Antol Jerry DiTullio Will Kerns Daniel Larson Janet Leo Jonathan Schelke Julianne Stern Commission Members Absent: Kristine Disney Staff Members Present: Lauren Mikulak, Planning Manager Stephanie Stevens, Senior Planner Jeff Hirt, Senior Neighborhood Planner Mark Westberg, Engineering Projects Supervisor Tammy Odean, Recording Secretary 3. PLEDGE OF ALLEGIANCE 4. APPROVE ORDER OF THE AGENDA It was moved by Commissioner DITULLIO and seconded by Commissioner LEO to approve the order of the agenda. Motion carried 7-0. 5. APPROVAL OF MINUTES – December 1, 2022 Planning Commission Minutes - 2 - February 2, 2023 It was moved by Commissioner LARSON and seconded by Commissioner SCHELKE to approve the minutes of December 1, 2022 as written. Motion carried 6-0-1 with Commissioner DITULLIO abstaining. 6. PUBLIC FORUM (This is the time for any person to speak on any subject not appearing on the agenda.) No one wished to speak at this time. 7. PUBLIC HEARING A. […] B. Case No. ZOA-23-02: An ordinance amending Section 26-803.G of the Wheat Ridge Code of Laws, to adopt the flood hazard delineation maps for Clear Creek dated September 2, 2022 as a local flood hazard area. Mr. Westberg gave a brief presentation on floodplain updates for Clear Creek. Commissioner DITULLIO asked if the new map gives the City more authority to tell the property owner what they can or can’t do in the floodplain areas. Mr. Westberg clarified that it will allow the City to regulate the areas that are in a flood hazard area. Commissioner DITULLIO would like to see the City put funds into mitigating floods by improving drainage, so property owners do not have to pay for flood insurance. Ms. Mikulak mentioned that the boundaries are changed periodically to reflect the risk and as data methodologies get better the City can more accurately assess the risk. She agreed that the City does not have a sustainable revenue source to address drainage and stormwater infrastructure and it will be an upcoming study session topic with City Council. Mr. Westberg added that in the next month there will be a kick-off for a masterplan for Clear Creek to identify the projects that can modify the creek area to remove property owners from the floodplain, mentioning there will be grant opportunities to find funding sources. Commissioner LARSON asked how many properties are within the floodway and if there is a map to view. Ms. Mikulak said there are over 100 properties with the most being in the Clearvale area and Mr. Westberg explained the map and showed the public websites with the map and study information: • Clear Creek Floodplain Comparison Map (arcgis.com) • https://www.iconeng.com/project/ClearCreek_FHAD/ Planning Commission Minutes - 3 - February 2, 2023 Commissioner LARSON inquired as to what has attributed to the change in maps. Mr. Westberg said it is because the recognition that flows are 30% lower than previously assumed in the older hydrology. Commissioner ANTOL asked to have clarified what this map is actually doing. Mr. Westberg gave a brief history of flood maps dating back to 2003 and is hoping that sometime this year Clear Creek maps can be submitted to FEMA so properties will be removed from the floodplain which will also remove their mandatory flood insurance requirement. Commissioner STERN thanked Mr. Westberg for his passion and informative presentation and his help making it understandable and thinks the City has a responsibility to adopt and regulate based on current maps. Commissioner KERNS asked if the City has funds to construct drainage improvements. Ms. Mikulak explained that drainage improvements fall under the City’s Capital Improvement Program (CIP). Because the City does not have a sustainable CIP funding source other sources are used such as bonds and grants. She added that floodplains do not affect everyone in the City, so it can be a challenge to gain financial support for those projects. Funding of CIP and drainage or floodplain projects will be a topic of conversation with City Council later this year. Commissioner STERN agrees that public investment is called for and hopes for investments in the Clear Creek and 44th Avenue areas. Commissioner LARSON noted that amending the floodplain maps is the responsibility of the City and the Planning Commission to approve tonight. Public Comment No one wished to speak. It was moved by Commissioner LARSON and seconded by Commissioner LEO to recommend approval of the proposed ordinance amending Section 26-803.G of the Wheat Ridge Code of Laws, to adopt the flood hazard delineation maps for Clear Creek Dated September 2, 2022 as a local flood hazard area. Motion carried 6-1 with Commissioner DITULLIO voting against. ITEM NO: 2 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 04-2023 - AN ORDINANCE AMENDING SECTION 26-115.E OF THE WHEAT RIDGE CODE OF LAWS CONCERNING REQUESTS FOR INTERPRETATION BY THE BOARD OF ADJUSTMENT PUBLIC HEARING ORDINANCES FOR 1ST READING (02/27/2023) BIDS/MOTIONS ORDINANCES FOR 2ND READING (03/13/2023) RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Community Development Director City Manager ISSUE: The proposed ordinance establishes a deadline by which an applicant may appeal an administrative code interpretation to the Board of Adjustment. No such deadline currently exists in the code, and the lack of a deadline is inconsistent with best practice and inconsistent with other code provisions which clearly establish a timeframe for appeal. PRIOR ACTION: The Planning Commission reviewed the proposed ordinance at a public hearing on February 2, 2023. The Commission recommended approval of the ordinance; minutes from the meeting are enclosed. City Council approved this ordinance on first reading on February 27, 2023. A motion was made by Councilmember Ohm and seconded by Councilmember Stites and was approved by a vote of 8 to 0. FINANCIAL IMPACT: There is no cost to the City for enacting this ordinance. Council Action Form – BOA Appeal Deadline March 13, 2023 Page 2 BACKGROUND: The Zoning and Development Code (Chapter 26 of the Wheat Ridge Code of Laws) is interpreted and applied on a daily basis by Community Development staff. From time to time, individuals request a formal code interpretation which is provided in the form of a written letter by the Community Development Director. Individuals who disagree with a Director’s determination can appeal such determination to the Board of Adjustment (BOA). In the zoning code, Section 26-115.E (variances/waivers/temporary permits/interpretations) empowers the BOA to hear and decide upon requests for interpretation of the zoning code. This code section does not establish a deadline by which an individual must appeal to the BOA. The attached ordinance proposes that an appeal must be submitted within 30 days of the Director’s determination. Such interpretation requests are rare—only two BOA interpretations have occurred in the last ten years. Last year, a determination was made on March 30, 2022, regarding the eligibility of a property for a billboard. Over five months later, on September 9, 2022, the applicant submitted an appeal and requested a hearing before the BOA. Based on last year’s appeal and its significantly delayed submittal, the City Attorney has advised that a time limit on the BOA’s interpretation authority would be appropriate. Thirty (30) days is recommended. Similar appeal deadlines appear elsewhere in the zoning code: • Section 26-115.C.2 – Regarding administrative variances: “A written appeal shall be submitted by the applicant to the community development department within ten (10) days of such administrative decision.” • Section 26-119.E.2 – Regarding interpretation of zone district boundaries: “Appeals of the community development director’s decisions and interpretations under this section may be taken to city council by the subject property owner or an adjacent property owner. A written appeal must be received by the community development department within ten (10) days of issuance of the appealed decision.” • Section 26-305.A.4 – Regarding specific development plans (SDPs): “If the applicant objects to conditions placed on the approval, or if the specific development plan is denied by the planning commission, an appeal of the decision may be filed with the city clerk’s office within ten (10) working days from the date of the planning commission’s decision, whereupon the specific development plan will be scheduled for public hearing before city council…” • Section 26-406.F – Regarding subdivision plats: “A written appeal shall be submitted to the community development department within ten (10) days of a decision.” • Section 26-808.B.3 – Regarding floodplain permits: “The floodplain administrator shall render a written decision granting or denying each floodplain permit application. […] Applicants shall have the right to appeal any decision or condition to the [Building Code Advisory Board (BCAB)]. Such appeal must be filed with the BCAB within thirty (30) days from the date of the floodplain administrator’s decision.” Council Action Form – BOA Appeal Deadline March 13, 2023 Page 3 Appeal of any local land use decision to district court (a Rule 106 challenge) is required by state statute to occur within 28 days of the City’s final decision. RECOMMENDATION: Staff recommends approval of the ordinance establishing a 30-day time limit on the BOA’s interpretation authority and thereby providing a clear deadline by which an applicant must submit an appeal. RECOMMENDED MOTION: “I move to approve Council Bill No. 04-2023, an ordinance amending Section 26-115.E of the Wheat Ridge Code of Laws concerning requests for interpretation by the Board of Adjustment, and that it take effect immediately upon adoption at second reading and signature by the Mayor, as permitted by Section 5.11 of the Charter.” Or, “I move to postpone indefinitely Council Bill No. 04-2023, an ordinance amending Section 26-115.E of the Wheat Ridge Code of Laws concerning requests for interpretation by the Board of Adjustment for the following reason(s): _______________________________________.” REPORT PREPARED/REVIEWED BY: Lauren Mikulak, Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 04-2023 2. Planning Commission Draft Meeting Minutes – February 2, 2023 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER OHM COUNCIL BILL NO. 04 ORDINANCE NO. _________ Series 2023 TITLE: AN ORDINANCE AMENDING SECTION 26-115.E OF THE WHEAT RIDGE CODE OF LAWS CONCERNING REQUESTS FOR INTERPRETATION BY THE BOARD OF ADJUSTMENT WHEREAS, the City of Wheat Ridge is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety, or welfare; and WHEREAS, in the exercise of this authority the Council has previously adopted Section 26-115.E of the Code of Laws which provides for requests for interpretation by the Board of Adjustment of the meaning of words and terms in Chapter 26 of the Code of Laws; and WHEREAS, the Council wishes to impose a reasonable time limitation on the right to request this relief from the Board of Adjustment by amending Section 26-115 of the Code. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 26-115.E of the Code is amended to read: E. Interpretations. The board of adjustment is empowered to hold public hearings to decide upon requests for interpretation of certain of the provisions of this chapter in such a way as to carry out their intent and purpose. ANY SUCH REQUEST MUST BE FILED WITHIN THIRTY (30) DAYS OF THE CITY DECISION INTERPRETING THE RELEVANT CODE PROVISION. This authority shall extend only to the following: 1. The basic intent and purpose of words, phrases or paragraphs as applied to a specific proposal or instance. 2. Use of property as an "other similar use;" however in no instance shall the board make an interpretation that a particular use may be permitted in a zone district where that use is specifically enumerated in a higher; that is more intensive, zone district. 3. Administrative decisions taken by the city engineer following final approval by the planning commission or city council, as appropriate, may be appealed to the board, which is empowered to reverse or ATTACHMENT 1 modify such decisions, in whole or in part, upon a showing by the applicant that the effect of the director's decision would impose a particular and unique hardship upon the owner of the subject property, as distinguished from mere inconvenience, and which hardship has not been created by any person presently having an interest in the subject property. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Effective Date. This Ordinance shall take effect immediately upon adoption at second reading and signature by the Mayor, as permitted by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 27th day of February 2023, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final passage set for March 13, 2023, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this 13th day of March 2023. SIGNED by the Mayor on this _____ day of ____________, 2023. _______________________________ Bud Starker, Mayor ATTEST: _________________________ Stephen Kirkpatrick, City Clerk Approved as to Form _________________________ Gerald E. Dahl, City Attorney First Publication: March 2, 2023 Second Publication: Effective Date: Published: Jeffco Transcript and www.ci.wheatridge.co.us ATTACHMENT 2 Planning Commission Minutes - 1 - February 2, 2023 PLANNING COMMISSION Minutes of Meeting February 2, 2023 1. CALL THE MEETING TO ORDER The meeting was called to order by Chair ANTOL at 6:31 p.m. This meeting was held in person and virtually, using Zoom video-teleconferencing technology. Before calling the meeting to order, the Chair stated the rules and procedures necessitated by this virtual meeting format. 2. ROLL CALL OF MEMBERS Commission Members Present: Melissa Antol Jerry DiTullio Will Kerns Daniel Larson Janet Leo Jonathan Schelke Julianne Stern Commission Members Absent: Kristine Disney Staff Members Present: Lauren Mikulak, Planning Manager Stephanie Stevens, Senior Planner Jeff Hirt, Senior Neighborhood Planner Mark Westberg, Engineering Projects Supervisor Tammy Odean, Recording Secretary 3. PLEDGE OF ALLEGIANCE 4. APPROVE ORDER OF THE AGENDA It was moved by Commissioner DITULLIO and seconded by Commissioner LEO to approve the order of the agenda. Motion carried 7-0. 5. APPROVAL OF MINUTES – December 1, 2022 ATTACHMENT 2 Planning Commission Minutes - 2 - February 2, 2023 It was moved by Commissioner LARSON and seconded by Commissioner SCHELKE to approve the minutes of December 1, 2022, as written. Motion carried 6-0-1 with Commissioner DITULLIO abstaining. 6. PUBLIC FORUM (This is the time for any person to speak on any subject not appearing on the agenda.) No one wished to speak at this time. 7. PUBLIC HEARING […] C. Case No. ZOA-23-01: An ordinance amending Section 26-115.E of the Wheat Ridge Code of Laws, concerning a request for interpretation by the Board of Adjustment. Ms. Mikulak gave a brief presentation about this ordinance hitting a few key points. Commissioner LARSON inquired if there currently is a time limit to meet if there is an appeal to be heard by the Board of Adjustment. Ms. Mikulak confirmed there is not currently a time limit. If the ordinance is approved, it would become 30 days from the date on the letter of the Director’s decision. She also explained the process for filing an appeal to the Board of Adjustment. Commissioner SCHELKE asked what the problem is that the City is trying to fix. Ms. Mikulak clarified that the City does not want an open-ended time frame for an appeal to the Board of Adjustment; she gave the example of a recent billboard appeal in 2022 which happened 6 months after the Director’s decision. Public Comment No one wished to speak. It was moved by Commissioner LEO and seconded by Commissioner KERNS to recommend approval of the proposed ordinance amending Section 26-115.E of the Wheat Ridge Code of Laws concerning requests for interpretation by the Board of Adjustment. Motion carried 7-0. ITEM NO: 3 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 05-2023 - AN ORDINANCE AMENDING SECTIONS 22-58 AND 22-67 OF THE WHEAT RIDGE CODE OF LAWS TO ESTABLISH AN EXEMPTION FROM THE CITY’S SALES AND USE TAX FOR CERTAIN RETAIL DELIVERY FEES ENACTED BY THE STATE OF COLORADO PUBLIC HEARING ORDINANCES FOR 1ST READING (02/27/2023) BIDS/MOTIONS ORDINANCES FOR 2ND READING (03/13/2023) RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Deputy City Manager City Manager ISSUE: Colorado Senate Bill 21-260 created a clean fleet enterprise to impose a clean fleet retail delivery fee (CFRDF) to be paid by the purchaser of tangible personal property delivered to the purchaser by a motor vehicle. The fee is $0.27 per delivery. Delivery fees are currently subject to City sales tax. As a home-rule City, Wheat Ridge is able to establish its own laws including the ability to exempt from taxation certain goods and services. The attached ordinance exempts the CFRDF from taxation. PRIOR ACTION: Council discussed this subject in Study Session on February 6, 2023. At that meeting, Council gave direction to staff to move forward with exempting the CFRDF from taxation and to bring forth an ordinance on first reading. City Council approved this ordinance on first reading on February 27, 2023. A motion was made by Councilmember Hutchinson and seconded by Councilmember Dozeman and was approved by a vote of 8 to 0. Retail Delivery Fee Tax Exemption Date: March 13, 2023 Page 2 FINANCIAL IMPACT: The City does not currently require taxpayers to separately report delivery fee revenues. Therefore, staff have estimated that based on an analysis of the annual taxable revenues of seven well-known delivery-based taxpayers, taxation of the $0.27 CFRDF would generate incremental annual sales tax revenue of $500 per year. Analyzed differently, staff estimate that if there are 1,000 daily deliveries in Wheat Ridge, on an annualized basis, incremental annual sales tax revenue from the CFRDF would approximate $3,500. The estimated staff cost to collect tax on the delivery fee is $3,500 per year. BACKGROUND: Effective July 1, 2022, Senate Bill 21-260 created within the Colorado Department of Public Health and Environment a clean fleet enterprise for the purpose of incentivizing and supporting the use of electric motor vehicles and other clean fleet technologies by owners and operators of motor vehicle fleets. The clean fleet enterprise is authorized to impose a clean fleet retail delivery fee (CFRDF) to be paid by the purchaser of tangible personal property delivered to the purchaser by a motor vehicle. The fee is $0.27 per delivery. Per City of Wheat Ridge Code Section 22-21, delivery fees are taxable. Only the clean fee retail delivery fee is being exempted from the City’s code: all other delivery fees remain taxable. The State’s fiscal plan for Senate Bill 21-260 revenue is to direct $0.0597 of each $0.27 fee it collects to the Highway Users Tax Fund (HUTF). The City receives an annual distribution from HUTF of over $1,000,000. Staff estimates the State’s fiscal plan for Senate Bill 21-260 will benefit the City with an additional $15,000 annually from HUTF. The Colorado Municipal League (CML) recommends that home-rule municipalities exempt the fee from sales tax given the absence of clear direction about taxability of the fee from the State. CML also believes that the fee could potentially trigger a TABOR challenge. The City’s neighbors, including Golden, Denver, Lakewood, and Arvada, have all amended their tax codes to exempt the CFRDF from taxation. RECOMMENDATIONS: Staff recommends approval of this ordinance. RECOMMENDED MOTION: “I move to approve Council Bill No. 05-2023, an ordinance amending sections 22-58 and 22-67 of the Wheat Ridge Code of Laws to establish an exemption from the City’s sales and use tax for certain retail delivery fees enacted by the state of Colorado, on second reading, and that it take effect 15 days final publication.” Or, “I move to postpone indefinitely Council Bill No. 05-2023, an ordinance amending sections 22-58 and 22-67 of the Wheat Ridge Code of Laws to establish an exemption from the City’s sales Retail Delivery Fee Tax Exemption Date: March 13, 2023 Page 3 and use tax for certain retail delivery fees enacted by the state of Colorado for the following reason(s) _________________.” REPORT PREPARED BY; Mark Colvin, City of Wheat Ridge Finance Manager Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 05-2023 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER HUTCHINSON COUNCIL BILL NO. 05 ORDINANCE NO. _________ Series 2023 TITLE: AN ORDINANCE AMENDING SECTIONS 22-58 AND 22-67 OF THE WHEAT RIDGE CODE OF LAWS TO ESTABLISH AN EXEMPTION FROM THE CITY’S SALES AND USE TAX FOR CERTAIN RETAIL DELIVERY FEES ENACTED BY THE STATE OF COLORADO WHEREAS, the City of Wheat Ridge is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety, or welfare; and WHEREAS, pursuant to Article XX, Section 6 of the Colorado Constitution, the right to enact, administer and enforce sales and use taxes is clearly within the constitutional grant of power to the City and is necessary to raise revenue with which to conduct the affairs and render the services performed by the City; and WHEREAS, pursuant to such authority, the Council has adopted and enacted a Sales and Use Tax Code (the “Code”), under which City sales and use tax is levied; and WHEREAS, the Council does not wish to impose local sales tax on retail delivery fees enacted by the State of Colorado that would otherwise be taxable under the Code; and WHEREAS, the Council adopts this ordinance with the intent to exempt such fees from local sales and use tax. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 22-58(a) of the Code is amended by the addition of new subsection (30) to read: (30) The retail delivery fee consisting of the community access retail delivery fee imposed in C.R.S. § 24-38.5-303(7), the clean fleet retail delivery fee imposed in C.R.S. § 25-7.5-103(8), the clean transit retail delivery fee imposed in C.R.S. § 43-4-1203(7), the retail delivery fee imposed in C.R.S. § 43-4-218(3), the bridge and tunnel retail delivery fee imposed in C.R.S. § 43-4-805 (5)(g.7), and the air pollution mitigation retail delivery fee imposed in C.R.S. § 43-4-1303(8), as such sections existed on June 17, 2021. ATTACHMENT 1 Section 2. Section 22-67 of the Code is amended by the addition of new subsection (9) to read: (9) The retail delivery fee consisting of the community access retail delivery fee imposed in C.R.S. § 24-38.5-303(7), the clean fleet retail delivery fee imposed in C.R.S. § 25-7.5-103(8), the clean transit retail delivery fee imposed in C.R.S. § 43-4-1203(7), the retail delivery fee imposed in C.R.S. § 43-4-218(3), the bridge and tunnel retail delivery fee imposed in C.R.S. § 43-4-805 (5)(g.7), and the air pollution mitigation retail delivery fee imposed in C.R.S. § 43-4-1303(8), as such sections existed on June 17, 2021. Section 3. Severability, Conflicting Ordinances Repealed. If any section, subsection, or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 4. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 8 to 0 on this 27th day of February 2023, ordered published in full in a newspaper of general circulation in the City of Wheat Ridge, and Public Hearing and consideration on final passage set for March 13, 2023, at 6:30 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this _____ day of ______________, 2023. SIGNED by the Mayor on this _____ day of ____________, 2023. ______________________________ Bud Starker, Mayor ATTEST: ____________________________ Stephen Kirkpatrick, City Clerk Approved as to Form _________________________ Gerald E. Dahl, City Attorney First Publication: March 2, 2023 Second Publication: Effective Date: Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NO: 4 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 09-2023 – A RESOLUTION AMENDING THE FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $615,210 AND TO AWARD A CONTRACT AND APPROVE SUBSEQUENT PAYMENTS TO AYERS ASSOCIATES, INC., FOR PROFESSIONAL SERVICES FOR THE 38TH WEST STUDY PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Community Development Director City Manager ISSUE: City Council's 2021-2022 Strategic Plan includes "Re-examine and Advance Sidewalks on 38th Avenue." To that end, a consultant selection process has been completed to perform a master planning study for 38th Avenue from Kipling Street to Youngfield Street. Staff is recommending that the selected consultant, Ayers Associates, Inc, be awarded a contract in the amount of $615,210. PRIOR ACTION: On December 6, 2021, staff met with Council to discuss moving this priority project forward. Consensus was received from Council to prepare a scope of work to conduct a planning effort to modernize 38th West into a complete street that serves automobiles, bicycles, and pedestrians. On June 6, 2022, the scope of work for the 38th West Study was discussed with Council at study session. Consensus was received to proceed with selecting and hiring a consultant to conduct a Council Action Form – 38th West Consultant Contract March 13, 2023 Page 2 planning effort to combine public input with technical analysis to develop a recommended alternative(s). FINANCIAL IMPACT: This project was not included in the adopted 2023 budget, so a supplemental budget appropriation is required. The final negotiated fee with Ayers is $615,210. BACKGROUND: The project segment (“38th West”) is 1.75 miles in length and is designated as a minor arterial on the City's Street Master Plan. Sidewalks on 38th West have been added or improved at a few scattered locations over the many years by private development projects along the corridor and a few small City funded projects; however, for most of the corridor true multimodal facilities for those that walk, and roll are inadequate or completely lacking. In 2017, Localworks obtained an "Active Living Neighborhood Grant," from Kaiser Permanente with support from the City. The purpose of that effort was to increase active transportation, transit, and accessible routes along 38th West. Starting in 2017 and continuing through early 2018, a coalition of residents, businesses, schools, organizations, and city officials worked together to: 1. Gather community input through outreach, forums, events, walk, bike, and roll audits, data collection, and mapping to inform an Active Transportation Assessment. 2. Plan a demonstration project addressing key stakeholder concerns and host a community event to engage the community and solicit input on Active Living Plan recommendations. 3. Work with a coalition to develop an Active Living Plan identifying priority short- and long-term improvements in the project area to increase active transportation, transit, and wheelchair rolling. From this planning effort, speed zones and rapid rectangular flashing beacons were installed at key pedestrian crossings to improve pedestrian safety. The selected locations were determined and guided by the feedback solicited from the stakeholders and the community at large. Despite these improvements, the current facilities along most of the street are still inadequate from a walking, rolling, and biking standpoint. The existing multimodal facilities are inconsistent throughout the corridor with non-vehicular users being forced to use the shoulders to walk, roll, and ride. Improved street facilities would provide better and safer multimodal connections from the nearby residential subdivisions to the Kullerstrand Elementary School site and to Prospect Valley Elementary and Everitt Middle School, and to the Applewood and Kipling Ridge shopping centers at either end of the corridor. In addition, the middle 70% of 38th West does not have adequate drainage facilities to handle even minor rain events. The existing roadside ditches do not have adequate capacity resulting in water often ponding on the side of the road and flooding the shoulders further degrading the use of that area to walk, bike, and roll. In addition, any future sidewalks will likely be built in the Council Action Form – 38th West Consultant Contract March 13, 2023 Page 3 location of the roadside ditches, so a storm sewer system will be required to convey the runoff that is currently conveyed by the roadside ditches. Due to the widely varying conditions along 38th West, a planning study will be done as the first step to gauge public sentiment and create conceptual designs. As discussed during the previous study sessions, the goal of this study will be to identify what the public wants and needs are for 38th West, both now and in the future. Since the public's wants and needs are not always in alignment, a large part of the effort in preparing the study will be public engagement, not just to learn what the public wants, but to help the public understand what the needs are now and will be in the future and to gain consensus on the proposed improvements that will result from the study. Professional consulting services will be needed to prepare the study. Engineering staff will manage the overall project and the City's outreach specialists will be an integral part of the public engagement efforts. To assist in determining what the needs are, the initial design effort will include a traffic analysis of both the current and future conditions. The analysis will evaluate the safety and capacity of the existing street to convey both current and future traffic. The results of the analysis will result in a recommended alternative(s) that will then guide the remaining design, which will include recommended construction phasing. That information will be used to prepare 30% conceptual design plans including a street section(s) and conceptual cost estimates. The initial design will also include a drainage outfall system plan (OSP). The OSP will identify the required storm sewer improvements that will be needed with the potential elimination of the roadside ditches due to the construction of the sidewalks. The OSP will be developed to Mile High Flood District (MHFD) standards and reviewed by them to utilize their expertise in storm sewer design and enable potential funding from them for the construction of the storm sewer facilities. Finally, the 30% conceptual plans will be used to determine any right-of-way (ROW) needs. The width of the ROW along the corridor generally ranges from 50 to 60 feet. Acquisition may be necessary in some of areas with less than 60 feet of ROW depending on the final selected street cross-section(s). The final street width base on the number of lanes and the selected multimodal facilities may vary along the corridor depending on the results of a traffic analysis and public input. The addition of left tum lanes or a continuous center tum lane at key locations is anticipated. On October 10, 2022, Ayers was selected by the City’s established procurement process to perform the required professional services for completion of the study. The procurement process included review by a five-person evaluation committee of qualifications submitted by two firms, followed by interviews with both firms. After selecting of Ayers, staff engaged in a negotiation process with the firm to determine and finalize the scope and fees for the anticipated work. Council Action Form – 38th West Consultant Contract March 13, 2023 Page 4 It is expected that the consultant will complete the requested tasks in about one year. Kick-off is expected in late March 2023. RECOMMENDATIONS: Staff recommends awarding the professional services contract to Ayer Associates, Inc in the amount of $615,210 to complete the scope of work for the 38th West Study. RECOMMENDED MOTION: “I move to approve Resolution No. 09-2023, a resolution amending the Fiscal Year 2023 Capital Improvement Program Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $615,210 and to award a contract and approve subsequent payments to Ayers Associates, Inc. for professional services for the 38th West Study.” Or, “I move to table indefinitely Resolution No. 09-2023, a resolution amending the Fiscal Year 2023 Capital Improvement Program Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $615,210 and to award a contract and approve subsequent payments to Ayers Associates, Inc. for professional services for the 38th West Study for the following reason(s): ___________________________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Project Manager Steve Nguyen, Engineering Division Manager Lauren Mikulak, Director of Community Development Whitney Mugford-Smith, Procurement Manager Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 09-2023 2. Ayers Scope of Work 3. Ayers Fee Proposal CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 09 Series of 2023 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $615,210 AND TO AWARD A CONTRACT AND APPROVE SUBSEQUENT PAYMENTS TO AYERS ASSOCIATES, INC. FOR PROFESSIONAL SERVICES FOR THE 38TH WEST STUDY WHEREAS, the council recognizes the importance and significance of improving the multimodal facilities along W 38th Avenue between Youngfield and Kipling Streets; and WHEREAS, the council recognizes that a master planning study needs to be prepared to determine the scope of the multimodal facilities based on both the needs of the corridor and public input; and WHEREAS, insufficient appropriations in the 2023 Capital Improvement Projects Fund exist to cover these expenditures; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a resolution. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1. A transfer of $615,210 is hereby approved from the Capital Improvement Program Fund undesignated reserves to account 30- 303-800-892. Section 2. A contract of $615,210 is hereby approved to prepare a master planning study for West 38th Avenue between Youngfield and Kipling Streets. DONE AND RESOLVED this 13th day of March 2023. Bud Starker, Mayor ATTEST: Steve Kirkpatrick, City Clerk ATTACHMENT 1 Exhibit A City of Wheat Ridge 38th West Study Scope of Work – 2/13/2023 Page 1 City of Wheat Ridge 38th West Study Scope of Work – REVISED 2/13/2023 1.0 PROJECT MANAGEMENT & ADMINISTRATION TASKS 1.1 Administer the contract per City of Wheat Ridge requirements 1.2 Schedule & conduct a virtual project kick-off meeting with project staff (City Engineering, Planning, and consultant team) 1.3 Prepare monthly invoices and progress reports. 1.4 Schedule & conduct bi-weekly virtual progress meetings with project staff and prepare meeting minutes and/or summaries (assume 32 meetings). 1.5 Schedule & conduct deliverable review meetings with project staff after major submittals (assume 3 meetings). 2.0 PUBLIC INVOLVEMENT TASKS 2.1 Task management & internal coordination meetings 2.2 Develop a public involvement plan in collaboration with the City that is uniquely tailored to the needs of this project to achieve: a. Public education and feedback solicitation b. Determination of study recommendations, and c. Corridor business and neighborhood support and stakeholder consensus 2.3 Coordinate with the City Neighborhood Engagement Specialist regarding various media project information briefings and public outreach materials to inform the public of the project and collect public input, including advertisement and active solicitation. Provide public engagement information and materials to City staff for use on the City website and other associated social media platforms. • Design all digital and traditional advertising materials for the project, including surveys • Produce all meeting materials and provide these materials to City staff at least one week prior to all meetings, for use at meetings and on the City website and other associated social media platforms. • Develop meeting summaries for Public and Block-by-Block meetings, stakeholder site walk, and pop- up events and submit summaries to City. 2.4 Plan, coordinate, and hold one stakeholder guided tour/site walk activity. 2.5 Plan, coordinate, and hold two rounds of block-by-block small group meetings (assume 4 separate meetings each round). Develop informational flyers & invites. City will develop mailing list, print materials, and send mailings. Provide public engagement results to staff for use on the City website and associated social media platforms. 2.6 Plan, coordinate, and hold Pop-up and/or intercept events: assume 6 events. 2.7 Plan, coordinate, and hold three public open house meetings. Develop informational flyers & invites. City will develop mailing list and send mailings. Provide public engagement results to staff for use on the City website and other associated social media platforms. 2.8 Plan, coordinate, and hold three City Council Study Sessions and one City Council Presentation 3.0 TRAFFIC & PLANNING TASKS 3.1 Review existing transportation and land use planning documents and summarize previous transportation recommendations. Document existing traffic patterns and roadway conditions on the study corridor, including speed limits, traffic control devices, pedestrian, and bicycle facilities. 3.2 Conduct field observations and collect current traffic data, including daily traffic volume counts and peak hour turning movement; daily and peak hour bicycle and pedestrian volume counts. Assume 7 days of 24-hour peak period counts for five (5) intersections; Ward, Parfet, Nelson, Miller, Lee. Assume 7 days of 24-hour ADT classification at one midblock location. Includes data collection, reduction, and analysis. Collection dates & Exhibit A City of Wheat Ridge 38th West Study Scope of Work – 2/13/2023 Page 2 times, and any specific or unusual generators outside of normal AM and PM rush hours to be determined with City staff prior to collection. Adjust counts as necessary for unusual conditions. 3.3 Develop 2045 future traffic volume projections based on the latest Denver Regional Council of Governments (DRCOG) travel demand model forecasts for the area and local land use plans. 3.4 Conduct a Corridor Traffic Operations Analysis (Traffic Study) for existing conditions and 2045 conditions, including: a. Identify and prepare a summary of vehicle, pedestrian, and bicycle concerns, constraints, and opportunities on the study corridor. b. Develop a traffic model for the corridor including roadway geometry, traffic volumes and traffic control data for existing and future AM and PM Build and No Build alternatives. c. Recommend the appropriate geometry (i.e., number of lanes, auxiliary lanes, storage lengths, pedestrian, bicycle amenities, etc.). Traffic engineering shall be in accordance with the current version of Highway Capacity Manual. i. Identify appropriate lane configuration, intersection geometrics and traffic controls along the W 38th Avenue corridor considering future developments. ii. Evaluate and identify neighborhood connectivity opportunities. iii. Identify if and when any intersections would require/warrant traffic signals. iv. Submit the traffic data and initial recommendations to the City for review. v. Document and submit the final Traffic Study to the City. d. Analyze the proposed project design with the traffic projection data and report results. 3.5 Develop CADD roll plan base mapping illustrating existing geometric, traffic controls, multimodal infrastructure, access points and typical sections and GIS mapping of transportation data, issues and opportunities 3.6 Identify future roadway improvement alternatives for W 38th Avenue that addresses the identified existing and future vehicle, pedestrian, and bicycle issues. Develop exhibits to illustrate & present the alternatives. 3.7 Evaluate each alternative using a matrix and criteria such as operational level of service, safety benefit, cost, right-of-way, impact to utilities, properties, etc., for all modes of travel. 3.8 Obtain and review crash data and conduct a safety assessment to determine corridor safety performance and which safety improvements will be incorporated into the project. 3.9 Prepare and submit preliminary pavement marking plans to the City for review and approval. 3.10 Evaluate conceptual lighting needs considering existing lighting infrastructure, best practices, City standards, community input, and dark hours crash experience. Scope excludes photometrics. 3.11 Use traffic data patterns to develop proposed detour route alternatives. 3.12 Coordinate this project with, RTD, JeffCo School District, and other stakeholders as required, and incorporate the comments into the preferred alternative design. The above tasks assume the following: • Development of 2045 peak hour intersection turning movement volumes for up to 10 intersections for level of service and safety. • Up to three intersection traffic signal warrants analyses. 5.0 ROW TASKS 5.1 Develop and calculate estimated property impact polygons (acquisition and TCE’s) for use on roll plot and in tracking spreadsheet (with cost estimates) 5.2 Develop ROW impacts and estimated acquisition roll plot 6.0 UTILITY TASKS 6.1 Utility investigation and identification, and collection of existing reports, records, maps, and plans (QL-D) and appropriate documentation & deliverable (consolidated mapping and basic memo) 6.2 General utility coordination to support utility mapping & utility cost estimates Exhibit A City of Wheat Ridge 38th West Study Scope of Work – 2/13/2023 Page 3 7.0 HYDROLOGY AND HYDRAULIC ENGINEERING TASKS The Consultant shall prepare a Drainage Study that meets the requirements of an Outfall System Plan for the Mile High Flood District. The Drainage Study must include the roadway drainage report, hydraulic design report and the necessary supporting plans. The Drainage Study shall be stamped and signed by a Colorado Registered Professional Engineer (PE). The study related tasks are: 7.1 Task management & internal coordination meetings 7.2 Data Collection and Hydrology a. Establish drainage basin data: delineate, determine size, waterway geometric, vegetation cover, land use, peak flow runoff values. Establish the basins and sub-basins using an appropriate contour map. Minimal effort; Largely a review of existing data and conversion to digital use and application inputs. b. Collect historic data: research flood history and previous designs in the proximity; and obtain data from other sources (e.g.: MHFD, CDOT, and other entities, including local agencies). Minimal effort; Largely a review of collected information c. Complete a project site visit to evaluate condition/adequacy of existing structures. Document the site visit with photos. d. Select a design storm frequency based on the established criteria. e. Complete a hydrological analysis using existing studies or approved methods. f. Analyze peak flows using calculate run-off and design flow rates. Create runoff hydrograph as if storm routing is necessary. The Rational Method or the CUHP computer hydrology model when appropriate. 7.3 Hydraulics a. Determine the existing conditions roadway hydraulic conveyance and drainage collection system elements. b. Complete design of minor drainage structures: i. Determine locations, sizes, and alignment based on conceptual hydraulic design. Identify locations by highway station or coordinates, as appropriate. ii. Determine the allowable headwater. iii. Assess the degree of sediment and debris problems to be encountered c. Complete design of major drainage structures: i. Complete hydraulic analysis and water surface profiles. ii. Determine design storm and 100-year water surface elevations. iii. Prepare structure cross-section and determine elevations, flow lines, slopes, and lengths of structures 7.4 Prepare hydraulic design report (the Study) i. Appendix shall contain Drainage Basin Maps (existing and proposed conditions), Hydrology/hydraulic work sheets, inlets & pipe calculations, Temporary Water Quality & Permanent Water Quality analysis, Storm Sewer Plans/Profiles with minor and major events hydraulic grade lines (HGL), and worksheets. ii. Prepare conceptual plans that include: Drainage Plan Sheets, Profiles, and Details. 7.5 Develop a local outfall system plan for the corridor meeting the requirements of the Mile High Flood District 7.6 Develop conceptual drainage & storm sewer plan sheets. 8.0 LANDSCAPE DESIGN TASKS 8.1 Develop corridor streetscape concept exhibits for City consideration and for public meeting use. 8.2 Facilitate discussion and selection of preferred streetscape elements. 8.3 Develop conceptual streetscape design. 9.0 ENGINEERING & CONCEPTUAL DESIGN TASKS 9.1 Support concept plans for the corridor for up to three roadway alternatives and three bike/ped alternatives. resulting in three final alternatives to formally evaluate (no build, no ROW, and full build with ROW) 9.2 Support the alternatives analysis and concept screening matrix for scoring and selection of alternatives. 9.3 Develop conceptual design plans for roadway, sidewalks, and bicycle facilities to include: Exhibit A City of Wheat Ridge 38th West Study Scope of Work – 2/13/2023 Page 4 • Cover sheet • Overall layout sheet/existing conditions • Typical section sheet • Roadway plan and profile sheets • Potential Detour Route Plans 9.4 Develop concept-level estimate of probable cost for construction and Right of Way acquisitions 9.5 In consultation with the City, develop an Implementation Plan and schedule for recommended alternatives Design Criteria to be followed: • AASHTO; A Policy on Geometric Design of Highways & Streets • AASHTO Roadside Design Guide • FHWA Manual of Uniform Traffic Control Devises (MUTCD) • NACTO Urban Street Design Guidelines • AASHTO Guide for the Development of Bicycle Facilities • City of Wheat Ridge Zoning and Development Code • CDOT M&S Standards 10.0 CITY PROVIDED DATA The Wheat Ridge City Office can provide recent traffic and crash data, future traffic projections, aerial photography, GIS layers reflecting zoning, land use, and City water and sewer, etc. Plans and reports that are relevant to this study and can be accessed at the City office include: a. Several years of traffic counts and crash data, but no intersection specific counts beyond what is included in the traffic studies mentioned below b. GIS information including aerials, zoning, water and sewer districts, lidar based topography, planimetric data including building outlines, limits of pavement, sidewalks, curb/gutter, etc., ROW and JeffCo parcel data, and some storm sewer and irrigation data. c. Bike/Ped Master Plan d. Streetscape Master Plan e. Open Space Master Plan f. Jefferson County Multi-hazard Plan g. Let’s Talk neighborhood input – Applewood & Paramount Park neighborhoods h. Lutheran Medical Campus Master Plan which includes future traffic volumes & patterns east of Kipling i. Clear Creek Crossing traffic report which includes the 38th/Youngfield intersection j. 38th/Kipling files which include both traffic and drainage analyses k. Walk & Wheel grant deliverables that looked at existing bike/ped facilities Ayres Associates - Professional Services Fee Proposal City of Wheat Ridge W 38th Avenue Scope & Fee Negotiation; February 16, 2023 Task Description Se n i o r P r o j e c t Ma n a g e r En g i n e e r 4 En g i n e e r 3 En g i n e e r 2 En g i n e e r 1 Se n i o r C A D D Te c h n i c i a n Pr o j e c t Ad m i n i s t r a t o r La n d s c a p e Ar c h i t e c t 2 La n d s c a p e Ar c h i t e c t 1 Total Labor Hours Total Labor Cost Total Direct Expenses Total by Task $180.00 $190.00 $160.00 $140.00 $120.00 $128.00 $100.00 $170.00 $160.00 Task 1 Project Management & Administration 1.1 Contract Administration 8 2 10 1,640.00$ 1,640.00$ 1.2 Management of Subconsultants (tasks and deliverables) 80 80 14,400.00$ 14,400.00$ 1.3 Monthly Accounting - for project duration 64 8 72 12,320.00$ 12,320.00$ 1.4 Regular Biweekly Progress Meetings (32) 80 32 16 128 20,960.00$ 850.00$ 21,810.00$ 1.5 Deliverable Review Meetings (3) 18 6 24 3,960.00$ 260.00$ 4,220.00$ Subtotal Hours 250 0 0 0 38 0 10 16 0 314 53,280.00$ 1,110.00$ 54,390.00$ Subtotal $ $45,000 $0 $0 $0 $4,560 $0 $1,000 $2,720 $0 53,280.00$ 54,390.00$ Task 2 Public & Stakeholder Involvement and Meetings 2.1 Task Management & Meetings 50 50 9,000.00$ 9,000.00$ 2.2 Public Involvement Plan 2 4 6 1,040.00$ 1,040.00$ 2.3 Public Engagement Coordination & Materials 40 48 88 15,360.00$ 15,360.00$ 2.4 Stakeholder walking tour 12 8 20 3,520.00$ 3,520.00$ 2.5 Block-by-Block Meetings (2 Rounds, 4 each Round) 24 16 8 48 7,600.00$ 260.00$ 7,860.00$ 2.6 Pop-up and/or Intercept Events (6) 48 36 84 14,760.00$ 260.00$ 15,020.00$ 2.7 Public Meetings (3)36 18 36 90 14,760.00$ 1,760.00$ 16,520.00$ 2.8 City Council Sessions (3) & Presentation (1) 16 8 24 4,240.00$ 4,240.00$ Subtotal Hours 228 0 0 0 34 0 0 148 0 410 70,280.00$ 2,280.00$ 72,560.00$ Subtotal $ $41,040 $0 $0 $0 $4,080 $0 $0 $25,160 $0 70,280.00$ 72,560.00$ Task 4 Topographic Design Survey 4.1 Topographic Survey -$ 4.2 Data Processing & CAD Development -$ Subtotal Hours 0 0 0 0 0 0 0 0 0 0 -$ -$ -$ Subtotal $ $0 $0 $0 $0 $0 $0 $0 $0 $0 -$ -$ Task 5 ROW Impact Estimates (for Cost Estimating) 5.1 Develop ROW Impact Spreadsheet 8 20 28 3,840.00$ 3,840.00$ 5.2 Develop ROW Impact Roll Plot 8 20 28 3,840.00$ 3,840.00$ Subtotal Hours 16 0 0 0 40 0 0 0 0 56 7,680.00$ -$ 7,680.00$ Subtotal $ $2,880 $0 $0 $0 $4,800 $0 $0 $0 $0 7,680.00$ 7,680.00$ Task 6 Utility Coordination & SUE Report 6.1 Utility Investigation (QL-D) & General Coordination 24 24 20 20 20 108 16,640.00$ 1,000.00$ 17,640.00$ 6.2 Field Work & Utility Designating; 1.75 miles (QL-C) 0 -$ -$ 6.3 Preliminary Utility Plans & SUE Report (QL-B) 0 -$ -$ 6.4 QA/QC 0 -$ -$ Subtotal Hours 24 24 0 20 20 20 0 0 0 108 16,640.00$ 1,000.00$ 17,640.00$ Subtotal $ $4,320 $4,560 $0 $2,800 $2,400 $2,560 $0 $0 $0 16,640.00$ 17,640.00$ Task 7 Hydrology & Hydraulic Engineering 7.1 Project Management & Meetings 58 9 16 83 14,060.00$ 14,060.00$ 7.2 Data Collection & Hydrology 20 60 60 140 20,600.00$ 20,600.00$ 7.3 Hydraulics 40 80 60 40 220 32,720.00$ 32,720.00$ 7.4 Drainage Study 0 -$ -$ 7.5 Outfall System Plan & Concept Reccomendations 100 140 80 60 380 58,680.00$ 58,680.00$ 7.6 Conceptual Storm Sewer Plans 0 -$ -$ Subtotal Hours 0 218 289 0 200 100 16 0 0 823 126,060.00$ -$ 126,060.00$ Subtotal $ $0 $41,420 $46,240 $0 $24,000 $12,800 $1,600 $0 $0 126,060.00$ 126,060.00$ Task 8 Landscape Design 8.1 Landscape & Streetscape Concept Development 20 40 60 9,800.00$ 9,800.00$ 8.2 Landscape & Streetscape Design 20 24 44 7,240.00$ 7,240.00$ Subtotal Hours 0 0 0 0 0 0 0 40 64 104 17,040.00$ -$ 17,040.00$ Subtotal $ $0 $0 $0 $0 $0 $0 $0 $6,800 $10,240 17,040.00$ 17,040.00$ Task 9 Roadway Plans, Specs, and Cost Estimates 9.1 Concept Plans & Exhibits for Project and Public Meetings 32 32 32 96 14,080.00$ 14,080.00$ 9.2 Alternatives Analysis Support 40 40 7,200.00$ 7,200.00$ 9.3 Preliminary Plans (15% Design) 68 140 160 368 51,040.00$ 51,040.00$ 9.4 Develop Summaries & Cost Estimates 20 40 40 100 14,000.00$ 14,000.00$ 9.5 Develop Implementation Schedule 20 40 60 9,200.00$ 9,200.00$ Subtotal Hours 180 252 232 664 95,520.00$ -$ 95,520.00$ Subtotal $ $32,400 $0 $0 $35,280 $27,840 $0 $0 $0 $0 95,520.00$ 95,520.00$ Tasks Subconsultants 2, 3, & 13 Mead & Hunt (PI, Traffic, Concepts, and Lighting) 1127 160,720.00$ 42,000.00$ 202,720.00$ 2 Merge Consulting Group (Strategy & PI Facilitation) 144 21,600.00$ 21,600.00$ Subtotal 182,320.00$ 42,000.00$ 224,320.00$ Total 698 242 289 272 564 120 26 204 64 2479 386,500$ 46,390$ 615,210$ DETAIL OF LABOR, DIRECT, AND SUBCONSULTING COSTS BY TASK ITEM NO: 5 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 08-2023 – A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JEFFERSON COUNTY OPEN SPACE TO ACCEPT A TRAILS PARTNERSHIP GRANT IN THE AMOUNT OF $410,000 FOR DESIGNING AND BUILDING A TRAIL AROUND TABOR LAKE PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _____________________________ Parks and Recreation Director City Manager ISSUE: The City of Wheat Ridge was awarded $410,000 in funding through the Jeffco Open Space Trails Partnership Program for an engineered design and construction of an accessible, safe, and stable trail around Tabor Lake that connects to the Clear Creek Trail and Van Gordon St. To receive the funding, the City must accept the grant award by directing the Mayor to sign the attached Grant Agreement. PRIOR ACTION: City Council passed Resolution No. 34-2022 on August 22, 2022, supporting the application to this grant program. Letters of support for this project were submitted by the Parks and Recreation Commission, Sustainable Wheat Ridge, the Sustainable Fruitdale neighborhood, Bike Jeffco, the Wheat Ridge Active Transportation Advisory Team, Mountain Phoenix Community School, and the Colorado School of Mines student team. Council previously earmarked $934,000 in American Rescue Plan Act (ARPA) funds for this project. This $410,000 grant will increase the available budget, in the event that the project is more expensive than the original estimate. If the budget remains the same, these funds will free up ARPA funds for use on other projects. Council Action Form – Jeffco Open Space Trails Partnership Program Grant Agreement, 2023 March 13, 2023 Page 2 Students from the Colorado School of Mines presented their plan for this trail to Council at the December 5, 2022 study session. FINANCIAL IMPACT: The project, including design and construction, is estimated to cost approximately $902,520, with the grant award reimbursing $410,000 (45.4% of the project cost). The City is responsible for the remainder of the project cost ($492,250) which includes in-kind project expenses and support (valued at $20,800) and the 17% project contingency ($156,344). Funding for this project is in the 2023 approved Open Space (Fund 32) budget. The Colorado Parks and Wildlife (CPW) Commission is considering this project on March 16, 2023 for submission to the Land and Water Conservation Fund (LWCF) for an additional $451,000 in funding. In the city’s current proposal to CPW, the $410,000 from this Jeffco Open Space grant is listed as a likely partner contribution. Not supporting the acceptance of this grant award would result in the $410,000 in funding not being available for 2023. It may also jeopardize the potential $451,000 from the LWCF. BACKGROUND: The Jefferson County Open Space Trails Partnership Program is funded by the Jefferson County Open Space tax and exists to fund trails projects in the county at either 25% of the project cost for local trails or 50% of the project cost for regional trails. Extensions and connections to the Clear Creek Trail are generally considered part of the regional trail system. The Clear Creek Trail system is heavily used and highly valued by Wheat Ridge residents as a regional trail within the Jefferson County trails plan. Feedback from the bi-annual citywide resident survey and the Let’s Talk Resident Engagement Program affirms this. The 2021 resident survey showed that 2/3 of respondents used the Clear Creek Trail in the last year. Each of the Let’s Talk Program’s focus neighborhoods to date have told the City that bicycle and pedestrian access and safety to and around the Clear Creek Trail is a top tier issue. The preliminary plan for this trail was created in conjunction with the 44th Ave Sub-Area Plan and update to the Open Space Management Plan. The Colorado School of Mines student team completed public engagement, current state assessment, and trail planning and design for this project. Building an accessible, safe, and stable trail around Tabor Lake extends this trail system, gives residents additional recreation space and amenities, and improves connection to W.44th Ave via Van Gordon St. RECOMMENDATIONS: Parks and Recreation Department staff recommend passing this resolution to accept $410,000 in funding to cover 45.4% of the estimated project costs. Should this resolution not be passed, the project would likely be fully funded using the existing dedicated ARPA funds. It is likely (but not guaranteed) that this grant program, and others, will be available in the future for this type of work. Council Action Form – Jeffco Open Space Trails Partnership Program Grant Agreement, 2023 March 13, 2023 Page 3 RECOMMENDED MOTION: “I move to approve Resolution No. 08-2023, a resolution authorizing the mayor to execute an agreement with Jefferson County Open Space to accept a trails partnership grant in the amount of $410,000 for the Tabor Lake trail project.” Or, “I move to postpone indefinitely Resolution No. 08-2023, a resolution authorizing the mayor to execute an agreement with Jefferson County Open Space to accept a trails partnership in the amount of $410,000 for the Tabor Lake trail project for the following reason(s) __________________.” REPORT PREPARED/REVIEWED BY: Brandon Altenburg, Grant and Special Project Administrator Karen O’Donnell, Parks and Recreation Director Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 08-2023 2. JCOS Trails Partnership Program Grant Agreement 2023_WR ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 08 Series of 2023 TITLE: A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH JEFFERSON COUNTY OPEN SPACE TO ACCEPT A TRAILS PARTNERSHIP GRANT IN THE AMOUNT OF $410,000 FOR DESIGN AND CONSTRUCTION OF A TRAIL AROUND TABOR LAKE WHEREAS, the City of Wheat Ridge was awarded a grant from the Jefferson County Open Space Trails Partnership Program in the amount of $410,000 for the design and construction of a trail around Tabor Lake; and WHEREAS, the City of Wheat Ridge has received information through resident engagement and resident committees that improvements, extensions, and connections to the Clear Creek Trail system and Wheat Ridge Greenbelt are desired; and WHEREAS, the acceptance of the grant in the amount of $410,000 is subject to the condition of execution of the attached agreement. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado: Section 1. The City Council hereby authorizes the Mayor to sign the grant agreement with Jefferson County Open Space Section 2. This Resolution shall be effective upon adoption. DONE AND RESOLVED this 13th day of March 2023 Bud Starker, Mayor ATTEST: Stephen Kirkpatrick, City Clerk 1 JEFFCO OPEN SPACE TRAILS PARTNERSHIP PROGRAM GRANT TERMS AND CONDITIONS 1.GRANT PROJECT TERMS. 1.1. City of Wheat Ridge (“Grantee”) has been awarded a 2023 Jeffco Open Space (“JCOS”) Trails Partnership Program Grant by the Board of County Commissioners for the County of Jefferson, State of Colorado (“County”) in the amount of $410,000 (“Grant”). The County and Grantee may be individually referred to herein as a “Party” or collectively as the “Parties.” 1.2. In consideration of its award of a Grant, Grantee agrees to abide by these Grant Terms and Conditions (“Grant Terms”). 1.3. Grantee shall use the Grant for the project (“Project”) set out in its Trails Partnership Program Grant Application dated 09/01/2022 (“Application”). Unless explicitly modified herein, the Application is incorporated into these Grant Terms. The general scope of the Project is: This project extends the Peaks to Plains trail network and connects to W. 44th Avenue at Van Gordon St. by designing and building a stable, safe, accessible combination crusher fine and concrete trail around Tabor Lake. 1.4. Grantee shall adhere to the Grant period by beginning the Project within the 2023 calendar year and completing the Project by February 2025 (two years from award date). Any requested extension of the Grant period will require JCOS’s prior written approval, which it may deny or condition in its discretion. 1.5. The Grant is comprised of Jefferson County Open Space Sales Tax Funds and/or a portion of the County’s share of the State of Colorado’s Conservation Trust Funds. For example and without limiting the foregoing, the use of JCOS Sales Tax Funds is limited to public open space, park, or recreation purposes pursuant to the 1972 Open Space Enabling Resolution, as amended. Grantee understands and acknowledges it is bound by the use restrictions of such Funds, as applicable. 1.6. Grantee shall manage the Grant funds in accordance with applicable laws, regulations, permitting requirements, these Grant Terms, and JCOS’s Policies, Procedures, and guidelines. 1.7. Additional Grant Project Terms. Without limiting the foregoing, the following specific Grant terms also apply to the Grant funds and the Project: 1.7.1. N/A_______________________________ 1.7.2. N/A_______________________________ ATTACHMENT 2 2 2. PAYMENT OF GRANT FUNDS. 2.1. After review and approval of documentation submitted by Grantee establishing to JCOS’s satisfaction that 50% of the Project has been completed, JCOS shall remit 50% of the Grant funds to Grantee pursuant to wiring instructions provided to JCOS. 2.2. After Project completion Grantee shall provide JCOS a summary of the Project that at minimum includes a written narrative, photos and/or illustrations, and a summary of expenditures. After review and approval of this information and any other relevant documentation it may require, JCOS shall remit the remaining 50% of the Grant funds to Grantee pursuant to wiring instructions provided to JCOS. 2.3. In lieu of the payment terms set forth in paragraphs 2.1 and 2.2 above, in its discretion JCOS may agree to an alternate payment schedule. In that event the terms of the alternate payment schedule shall be attached to these Grant Terms as an Addendum. 3. COMMUNICATION; REPORTS; RECORDS. 3.1. Grantee and JCOS shall each appoint one individual to act as principal contact person for notices and other communications concerning the Grant and the Project. The initial appointees are: Grantee (name, email, phone): Brandon Altenburg, baltenburg@ci.wheatridge.co.us, (303) 231-1307 JCOS: Rachel Brenna; rbrenna@jeffco.us; (303) 271-5991 Grantee or JCOS may change its contact person at any time by written notice to the other Party. 3.2. On a quarterly basis Grantee shall provide JCOS with a written Project report that at minimum describes the status of the Project and provides an accounting of Grant fund expenditures. 3.3. Grantee shall maintain its books and records in a manner that will provide JCOS with sufficient detail to review Grantees receipts and expenditures relating to the Grant. Grantee shall make such records available for review by JCOS upon reasonable notice during the Grant period and for two years thereafter. 4. DONOR RECOGNITION; PUBLICITY. Grantee agrees to adhere to the JCOS Funding Recognition Guide attached as Exhibit A to appropriately acknowledge a contribution from the Trails Partnership Program to complete the Project. 5. PROJECT CHANGES. Grantee shall notify JCOS if Grantee determines in good faith that because of changed circumstances it is no longer possible for the Grant to serve its original purpose. In that case, and upon JCOS’s prior written approval, Grantee may use the 3 remaining Grant funds on a public open space, park, or recreation project or projects in line with both Grantee’s and JCOS’s mission. The Parties shall execute an amendment to these Grant Terms addressing any such Project change and these Grant Terms, as amended, shall apply to and govern the new or revised Project. 6. NONCOMPLIANCE. Grantee understands and acknowledges that noncompliance with these Grant Terms may result, for example, in JCOS requiring the return of all or a portion of the Grant funds or Grantee’s ineligibility for future Trails Partnership Program grant funds. 7. MISCELLANEOUS TERMS. 7.1. No Assumption of Liabilities. By providing the Grant and completing the Project neither Party is assuming any liability for the acts or omissions of the other Party or any third party. 7.2. No Employment Relationship. By providing the Grant and completing the Project or by execution or acceptance of these Grant Terms, neither Party is acting as an agent, servant, or employee of the other Party. 7.3. No Third-Party Beneficiaries. The Parties agree the Grant and these Grant Terms is only intended to cover the relative responsibilities of the Parties and no third party beneficiaries are intended. 7.4. Governmental Immunity. Nothing associated with the Grant or contained in these Grant Terms shall give or allow any claim or right of action by any third party, nor shall anything contained herein be construed as a waiver of the right of the Parties to assert all defenses and limitations on liability provided by law including, without limitation, the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S., and the Owners of Recreational Areas Act, §33-41-101, et seq., C.R.S., or any successor acts or provisions. 7.5. Officials Not to Benefit. No elected or employed member of either Party shall be paid or receive, directly or indirectly, any share or part of the Grant or any benefit that may arise therefrom. 7.6. Electronic Signatures. These Grant Terms may be signed electronically. All use of electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S. §24-71.3-101 through §24-71.3-121. 7.7. Waiver. The failure of JCOS to object to Grantee’s use of the Grant funds or noncompliance with these Grant Terms shall not be deemed a waiver. 4 The undersigned, on behalf of Grantee, hereby agrees to abide by these Grant Terms. GRANTEE: _________________ By______________________________ Name___________________________ Title____________________________ Date:___________________________ JCOS Acceptance: By______________________________ Name___________________________ Title____________________________ Date:___________________________ ITEM NO: 6 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 10-2023 - A RESOLUTION APPROVING AN AMENDMENT TO AN AGREEMENT WITH THE WHEAT RIDGE WATER DISTRICT REGARDING PHASE II OF THE WADSWORTH BOULEVARD IMPROVEMENT PROJECT PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Director of Public Works City Manager ISSUE: The City worked cooperatively with the Wheat Ridge Water District (District) to replace their water mains and other facilities during Phase I of the Wadsworth Widening Improvement Project. Including their work in the City’s project greatly simplifies the construction coordination and reduces their costs. An Intergovernmental Agreement between the City and the District to construct these improvements was approved by the City Council in February, 2021. The District wishes to replace and upgrade their water facilities in Phase II as well. Therefore, an amendment to the current agreement between the City and the District to construct these improvements has been developed. The City will be reimbursed by the District for their portion of the work. PRIOR ACTION: An Intergovernmental Agreement (IGA) with the Wheat Ridge Water District was approved by the City Council on February 22, 2021, via Resolution No. 09-2021. A contract amendment for Phase IIA of the Wadsworth Improvement Project with Concrete Works of Colorado, Inc. was approved, subject to CDOT approval, by the City Council on February 27, 2023. Council Action Form – Wadsworth WRWD Agreement March 13, 2023 Page 2 FINANCIAL IMPACT: The District’s work will be included in the Phase IIA amendment to the contract with Concrete Works of Colorado, Inc. As payments for the District’s facilities are made to the contractor, a pay request will be sent to the District for reimbursement. The estimated cost of the District’s additional work is $1,086,460.87. BACKGROUND: Early in the utility coordination process for the Wadsworth Improvement Project, the District expressed interest in replacing their facilities in Wadsworth. The District was interested in replacing the aging facilities and increasing the size of the water mains to provide additional capacity for the anticipated growth that is and will be occurring along the Wadsworth Corridor. Including the reconstruction of the District’s facilities in the overall Wadsworth Improvement project has several advantages for CDOT, the City, and the District: • Traffic impacts of replacing the aging District facilities are lessened by including their work in the overall project due to having only one construction project. • Construction coordination will be much easier with the City’s general contractor supervising all work. • The District does not have to pay for separate construction traffic control and to remove or repair the existing pavement. • The District avoids the cost of performing night work, since most utility work on Wadsworth is limited to the overnight hours. RECOMMENDATIONS: Staff recommends approving the amendment to the IGA with the District to include their proposed work in Phase II of the Wadsworth Boulevard Improvement Project. RECOMMENDED MOTION: “I move to approve Resolution No. 10-2023, a resolution approving an amendment to an Agreement with the Wheat Ridge Water District regarding Phase II of the Wadsworth Boulevard Improvement Project.” Or, “I move to postpone indefinitely Resolution No. 10-2023, a resolution approving an amendment to an Agreement with the Wheat Ridge Water District regarding Phase II of the Wadsworth Boulevard Improvement Project, for the following reason(s)_______________________________.” Council Action Form – Wadsworth WRWD Agreement March 13, 2023 Page 3 REPORT PREPARED/REVIEWED BY: Maria D’Andrea, Director of Public Works Mark Westberg, Capital Project Engineer Gerald Dahl, City Attorney Patrick Goff, City Manager ATTACHMENTS: 1. Resolution 10-2023 2. First Amendment to the Intergovernmental Agreement with the Wheat Ridge Water District ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 10 Series of 2023 TITLE: A RESOLUTION APPROVING AN AMENDMENT TO AN AGREEMENT WITH THE WHEAT RIDGE WATER DISTRICT REGARDING PHASE II OF THE WADSWORTH BOULEVARD IMPROVEMENT PROJECT WHEREAS, the City of Wheat Ridge (the City) has completed plans for the reconstruction of Wadsworth Boulevard between W. 35th Avenue and Interstate 70 (Project); and WHEREAS, the Wheat Ridge Water District (the District) owns water and sewer facilities located within Wadsworth Boulevard right-of-way (District Facilities); and WHEREAS, the District wishes to install new water mains and appurtenances (Water Line Work) as part of the Project; and WHEREAS, the District wishes to extend this work to include work generally between 38th Avenue and 35th Avenue which is within the portion of the Project referred to as Phase II; and WHEREAS, the District has prepared plans for the Water Line Work, which the City finds acceptable; and WHEREAS, generally the placement and use of private and public utilities in the public rights-of-way, including the District Facilities, are subject to the reasonable regulations and requirements of the City; and WHEREAS, with respect to this Project, the work and cost to install, maintain, or relocate utilities in the public right-of-way are the responsibility of the respective utility owners; and WHEREAS, the City and District agree that it is in their best interest for the City to include the Water Line Work as part of the Scope of Work under the City’s contract amendment for Phase II of the Project and for the District to reimburse the City in accordance with the terms of an Agreement between the City and the District, approved by the City on February 22, 2021; and WHEREAS, an Amendment to the Agreement provides for the completion of the Water Line Work, a true and correct copy of which is attached hereto as Attachment 1; and WHEREAS, the Council is authorized to approve intergovernmental agreements by resolution under Section 14.2 of the home rule charter. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, that: Section 1. Agreement Approved. The First Amendment to the Agreement with the Wheat Ridge Water District, is hereby approved and the Mayor and City Clerk are authorized and directed to execute the same. DONE AND RESOLVED this 13th day of March 2023. _______________________ Bud Starker, Mayor ATTEST: __________________________ Steve Kirkpatrick, City Clerk FIRST AMENDMENT TO AGREEMENT WADSWORTH BOULEVARD PROJECT PHASE II THIS FIRST AMENDMENT TO AGREEMENT (“First Amendment") is made and entered into as of the ____ day of ___________, 2023 ("Effective Date") by and between the Wheat Ridge Water District, a quasi-municipal corporation and political subdivision of the state of Colorado, hereinafter referred to as (the “District"), and the City of Wheat Ridge, Colorado, a Colorado municipal corporation, hereinafter referred to as (the “City"), and together, the “parties.” RECITALS WHEREAS, the District and the City entered into an agreement on February 22, 2021 (the “2021 Agreement”) to include certain Water Line Work within the Scope of Work under the City's contract for Phase I of the Wadsworth Boulevard between W. 35th Avenue and Interstate 70 project ("the Project"); and WHEREAS, the 2021 Agreement comprehensively provided for the respective obligations of the parties for the reconstruction of District-owned water mains and related appurtenances located between and within the Project ("District Facilities"); and WHEREAS, this reconstruction, as described in the 2021 Agreement, involves the removal and/or abandonment of the District Facilities and the installation within Wadsworth Boulevard of approximately 4,000 linear feet of 6-inch to 12-inch water pipeline with associated fittings, valves, service line connections and extensions to side roads, water meters and other appurtenances (the "Water Line Work"), as more particularly described in the 2021 Agreement; and WHEREAS, the 2021 Agreement provided for the respective obligations of the parties with respect to the Water Line Work for Phase I of the Project, which involves the reconstruction of Wadsworth Boulevard between W. 41st Avenue. and Interstate 70; and WHEREAS, the parties now wish to amend the 2021 Agreement to provide similar rights and obligations of the City and the District with respect to Phase II of the Project, which includes similar Water Line Work in connection with the reconstruction of Wadsworth Boulevard between 35th Avenue and 41st Avenue; and WHEREAS, the parties have agreed that this First Amendment will amend the 2021 Agreement in certain particulars, but will retain and rely upon the majority of the provisions of the 2021 Agreement which are applicable to both Phase I and Phase II of the Project; and WHEREAS, the parties agree that it is in the best interest of the District and the City for the City to include the Water Line Work for Phase II within the Scope of Work for the Project as a contract amendment and for the District to reimburse the City for that work in accordance with the terms of the 2021 Agreement, as amended by this First Amendment. ATTACHMENT 2 NOW THEREFORE, in consideration of the recitals, covenants and promises herein set forth and other good and valuable consideration herein receipted for, the parties agree to amend the 2021 Agreement by the addition of the following new sections, which, for clarity, are given section numbers higher than those in the 2021 Agreement. For example, Section 1.1 is a new section, associated with existing Section 1.0 in the 2021 Agreement. 1.1 Water Line Work. This First Amendment pertains only to Phase II of the Project which involves the reconstruction of Wadsworth Boulevard between W. 35th Avenue and W. 41st Avenue and includes, but is not limited to, the removal of the existing pavement, grading, base, concrete curb and gutter, concrete and asphalt surfacing, sidewalk and streetscape, within the Phase II limits. The District consents to the City performing or causing to be performed the Phase II Water Line Work and the City agrees to perform or cause to be performed the Phase II Water Line Work by including the same into the Scope of Work as an Amendment to the Phase I Construction Contract. The City has previously awarded to Concrete Works of Colorado, Inc. (“CWC”), as Construction Contractor, the Phase II Water Line Work as more particularly described and illustrated on Exhibit A-1, and as incorporated herein by this reference. 2.1 Construction Phase II. Phase II of the Project, including the Phase II Water Line Work, shall be performed by the Construction Contractor, presently under contract for the Phase I work, based on a contract amendment with the Construction Contractor. 3.1 Scope of Work. The attached Exhibit A-1, and Exhibit B-1 govern the Phase II Scope of Work. These exhibits illustrate and describe the Phase II Water Line Work. Except as amended hereby, Section 3.0 of the 2021 Agreement fully applies to the Phase II Water Line Work. 4.1 Construction Phasing. As contemplated by the 2021 Agreement, the Project will be constructed by the City in phases. This First Amendment pertains only to Phase II of the Project. 5.3. Current Contract with Concrete Works of Colorado, Inc.(“CWC”). CWC as Construction Contractor has been provided copies of Exhibits A-1 and B-1, referenced above and attached hereto, and has prepared pricing for the Phase II Water Line Work. The CWC pricing has been provided to the District and the District hereby approves the pricing for the Phase II Water Line Work as provided and as detailed in Exhibit B-1 6.3 Review of Construction Documents. The process for review and approval of Phase II contract documents, including the provisions required to be contained therein, shall be exactly the same as described in Sections 6.1 and 6.2 of the 2021 Agreement. 7.4 Change Orders. The process for considering and approving change orders for the Phase II Water Line Work shall be exactly the same as the process described in Sections 7.3 of the 2021 Agreement for the Phase I Water Line Work; provided, however, the District shall provide authorization for any additional work beyond the scope of Exhibit A-1 to this First Amendment, which is the District's responsibility, prior to the issuance of a Change Order. 8.1 Payment for Water Line Work. The process for payment of Water Line Work provided for in Section 8.0 of the 2021 Agreement for Phase I of the Project shall be followed for Phase II; provided, however, that before final payment is made to the Construction Contractor, District shall be provided with certified as-constructed drawings of the Water Line Work. The 2021 Agreement is amended by the addition of a new Section 22, to read in its entirety as follows: 22. District Obligations for Phase II Water Line Work. The District shall be responsible for the following actions, in addition to those contained generally within the 2021 Agreement, but specifically here for the Phase II Water Line Work: • The District will provide locations of possible lead service lines prior to the start of Phase II work if District is able to determine the location of said service lines without potholing. The District will provide direction to the Construction Contractor to replace the lead service lines, as needed. A Change Order will be prepared pursuant to section 7.4 of this First Amendment for the cost of lead service line related work at the Districts costs. • The District will be responsible for operating all district valves on and off to accommodate construction of the Project. The District will coordinate with the Construction Contractor, during the weekly Project progress meetings, to determine areas where water will be isolated and valves will be turned off. Outage notifications shall be completed by the Construction Contractor at least seven (7) days in advance of the outage. The 2021 Agreement is amended by the addition of a new Section 23, to read in its entirety as follows: 23. Amendment, Binding Effect of 2021 Agreement. The City and the District agree the 2021 Agreement continues to remain in force except as amended hereby. It is the intention of the parties that the provisions of the 2021 Agreement which comprehensively establish a working relationship between the City and the District with respect to the Project, including but not limited to District’s ability to observe the Water Line Work, receive reports from the City, and attend meetings with the Construction Contractor, be preserved and applied to the Phase II Water Line Work. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement as of the day and year first above written. CITY OF WHEAT RIDGE, COLORADO, a Colorado municipal corporation By:___________________________________ Bud Starker, Mayor ATTEST: By:____________________________________ Stephen Kirkpatrick, City Clerk WHEAT RIDGE WATER DISTRICT, a quasi-municipal corporation and political subdivision of the State of Colorado By:_______________________________________ Attest:____________________________________ EXHIBIT A-1 Current Edition of Construction Plans: Phase II Water Line work [attached] SITE LOCATION WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M G-1 CO V E R S H E E T 811 VICINITY MAP WADSWORTH WIDENING 35TH TO 38TH PHASE II LOCATED IN SECTION 23, TOWNSHIP 3 SOUTH, RANGE 69 WEST OF THE SIXTH PRINCIPAL MERIDIAN CITY OF WHEAT RIDGE, COUNTY OF JEFFERSON STATE OF COLORADO 2/8/2023 1,500 Fire hydrants shall be installed according to Denver Water Standards. The number and location(s) of fire hydrant(s) and fire flow as shown on this water main installation is correct as specified by the West Metro Fire Protection District. Signature of Fire Chief or Designated Representative Date Signed GPM fire flow WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M G-2 MM N O T E S “ " “” · · · · · · · · WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M G-3 DE N V E R W A T E R G E N E R A L N O T E S “” “” WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-1 DE M O P L A N 1 3 9 + 0 0 - 1 4 4 + 0 0 ″ ″ WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-2 DE M O P L A N 1 4 4 + 0 0 - 1 4 9 + 0 0 ″ ″ WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-3 DE M O P L A N 1 4 9 + 0 0 - 1 5 4 + 0 0 ″ ″ EXHIBIT B-1 Scope of Work, Phase II Bid Schedule of Water Line Work [attached] February 23, 2023 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 00-4143-1 SECTION 00-4143 BID FORM 1.1 BID FORM The bid form bound with this Project Manual must be used in submitting a bid. Substitute forms are not acceptable. See Instructions to Bidders for requirements concerning proper completion and submittal of the Bid Form. END OF SECTION February 23, 2023 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 00-4143-2 BID FORM January 9, 2023 Wheat Ridge Water District 6827 W 38th Avenue Wheat Ridge, Colorado 80033 Re: Wheat Ridge Water District – Wadsworth Widening PH II – 35th to 38th Water Project Number: 19.1209 Ladies and Gentlemen: The undersigned hereby states that they have carefully examined the project manual, drawings, and other contract documents; and that they have fully investigated the location, character, and extent of the work to be performed as described under the Invitation to Bid for the referenced project. The undersigned hereby further states they are familiar with the type of work involved including work within the City of Wheat Ridge right-of- way and traffic control meeting jurisdictional requirements. The undersigned declares that they have exercised their own judgment regarding the interpretation of subsurface information and have, in arriving at their conclusions, utilized data from the Engineer, Owner, and their own sources, which they believe pertinent to arriving at the amounts for the work to be completed under these contract documents. February 23, 2023 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 00-4143-3 BID SCHEDULE The Bidder, in compliance with the bid documents hereby proposes to do all work called for in said Project Manual and as shown on said drawings and detail drawings, and to furnish all labor, materials, tools, construction equipment, operation equipment, and all appurtenances necessary for completion of said work at the unit prices shown on the following Bid Schedules. Unit bid prices will be used in case of a discrepancy with total price extensions. It is understood that the description of work and the quantities of work and materials, as included herein, are brief and are intended only to indicate the general nature of the work that is more particularly described in Measurement and Payment. The actual final quantities will be field measured and agreed to for final payment. The right is reserved to award any or all bid schedules or portions thereof. GENERAL CLARIFICATIONS Please note the following information in regards to the point and mainline construction. 1. Entry into easements where repairs are located is not allowed until written authorization is provided. Martin/Martin, acting as the District Engineer, must contact the Owners prior to entry. This timing does not constitute grounds for Contractor delay. Contractor shall complete repair and maintain associated materials needed for repair inside easement at all times. Contractor work area is defined by the easement and right of way boundaries. 2. Testing requirements – Testing and material requirements for the project must meet applicable State, City of Wheat Ridge and Denver Water and Wheat Ridge Water District standards. 3. If unsuitable soil is encountered during the project, the use of import material is required. 4. Pipe shall be restrained as required by Project Manual Standards. Thrust block restrains shall be placed at all bends, fire hydrants, and dead ends as required. 5. Dewatering, including associated permitting and discharge, is the Contractor’s responsibility. 6. All existing utility lines within project area are required to be potholed in advance of construction and protected or relocated as necessary to facilitate the work and is the Contractor’s responsibility. Contractor to notify engineer immediately of conflicts. Coordination with proper utility providers to the project is required and is also the responsibility of the Contractor. 7. Contractor is responsible for maintenance and uninterrupted operation of all utility services. Forty-eight (48) hour notification to all customers possibly affected by outage of water service during construction is required. 8. Construction Staking/Certified Record Drawings –Certified survey record drawings will be required for waterline mainline installation and all other respective work under this project. 9. Traffic Control/Detour Plan: All signs and other traffic control devices to meet City of Wheat Ridge and CDOT Standards. Location, placement, coordination, and execution of traffic/detour plan is the responsibility of the Contractor. 10. Reference Information – Contractor shall provide three (3) references for jobs completed in the past three (3) years. Contractor shall include job description, estimated and actual cost, construction time frame, and person of contact for reference. (Include directional drill reference if applicable) 11. Erosion/Sedimentation Control – All erosion/sedimentation devices and installation and maintenance of said devices for water line improvements shall be included in the per foot pipe pricing. February 23, 2023 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 00-4143-4 12. Geotechnical Material Testing – As stated in Phase I bid documents, the Contractor will employ a qualified independent geotechnical testing agency. However, the Owner reserves the right to employ their own independent geotechnical testing agency to verify project results. The Contractor shall furnish testing agency access to work, facilities, and incidental labor required for testing as well as being responsible for coordination and scheduling of testing times to meet requirements. All testing shall meet the frequencies required by the City of Wheat Ridge and Denver Water for compacting of trench and pavement testing at a minimum. 13. Mobilization – No separate measurement and payment will be made. To be included in related bid items. 14. Tracer Wire and Test Stations - The tracer wire system including but not limited to wire, insulation, access boxes, grounding rods, and connectors. Must meet Denver Water, City of Wheat Ridge standards and all requirements of CRS Title 9. Continuity testing is required for final acceptance. BID SCHEDULE A – Wadsworth Widening 38th to 35th – Water Phase II ESTIMATED UNIT TOTAL ITEM DESCRIPTION UNIT QUANTITY PRICE PRICE 1. 6” DIP Waterline and Appurtenances LF 206 $270.30 $55,681.80 2. 8” C900 PVC Waterline and Appurtenances LF 150 $89.46 $13,419.00 3. 12” C900 PVC Waterline and Appurtenances LF 3,430 $182.03 $631,222.90 4. Fire Hydrant Assembly and Appurtenances EA 6 $13,296.51 $79,779.06 5. Removal of Existing Water Lines and Appurtenances LS 1 $26,000.00 $26,000.00 6. Tie new 12” into existing 12” Water Main EA 5 $6,305.75 $31,528.75 7. Tie new 10” into existing 10” Water Main EA 1 $4,947.01 $4,947.01 8. Tie new 8” into existing 8” Water Main EA 2 $3,852.26 $7,704.52 9. Tie new 6” into existing 6” Water Main EA 2 $3,190.80 $6,381.60 10. 3/4” Tap Connection, Pipe, Curb Stop and Meter EA 9 $10,386.61 $96,179.49 11. 1” Tap Connection, Pipe, Curb Stop and Meter EA 2 $16,187.73 $32,575.46 12. 1–1/2” Tap Connection, Pipe, Curb Stop and Meter EA 2 $21,885.81 $43,771.62 13. Concrete Encasement EA 8 $3,255.00 $26,040.00 14. Trench Stabilization (if required) LF 500 $9.00 $4,500.00 15. Import Fill (if required) LF 500 $12.00 $6,000.00 16. Cutoff Wall (if required) EA 1 $2,030.00 $2,030.00 17. Utility Locating System LS 1 $7,845.85 $7,845.85 February 23, 2023 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 00-4143-5 18. Cathodic Protection System LS 1 $10,460.87 $10,460.87 Total Bid Schedule A: $1,086,067.93 Total price written: dollars and cents. In submitting this bid it is understood that the right to reject any and all bids has been reserved by the Owner. Dated this ___________day of _________________, 202__ Name of Bidder Address Telephone Number Authorized Officer Title December 9, 2022 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 01-2213-1 SECTION 01-2213 MEASUREMENT AND PAYMENT 1.1 GENERAL The method of measurement and basis of payment described are for work itemized in the Bid Form and in the sections of the specifications. Items may include work within a single section or in more than one section. All bid items are to include necessary night work as required by permit or contractor phasing. 1.2 MEASUREMENT A. Unless otherwise specified, all longitudinal measurements will be made horizontally, and computations will be neat dimensions as shown on drawings and details. B. Quantities will be rounded off to the nearest whole number. 1.3 PAYMENT A. Unit bid prices, as quoted in the Bid Form, shall be full compensation for mobilization, labor, materials, equipment, rentals, overhead, profit, and incidentals to complete all work for each pay item; and for all risk, loss, damage, or expense of whatever nature arising from the nature of the work or the prosecution thereof. B. Work or materials that are essential to the work, but for which there are no pay items, will not be measured and paid for separately, but shall be included in other items of work. 1.4 BID ITEMS A. Section 03-3053 Miscellaneous Cast-in-Place Concrete: 1. No separate measurement or payment made. To be included under related items. B. Section 31-2333 Trenching and Backfilling: 1. No separate measurement or payment made. To be included under related items. C. Section 33-1100 Water Utility Distribution Piping: 1. Water Main and Appurtenances (including fire lines): PER LINEAR FOOT. Measured horizontally in place through valves and fittings for each size and material in Bid Form. Includes all mobilization, survey, utility locating, exploratory excavations including potholing prior to and during construction, soil groundwater analysis, excavation, sheeting and bracing, trench box, dewatering, dewatering permits, pipe bedding, pipe laying, pipe lowering, suitable fill for unstable trench bottom and wet trench material to meet compaction requirements, fittings, gate valves, valve boxes, operators, protecting existing facilities at all utility crossings or parallel utilities, whether shown on drawings or not, transition December 9, 2022 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 01-2213-2 couplings, concrete, jointing, tapping, thrust blocks, thrust block removal, rodding, thrust restraints, backfill, compaction, testing, disinfection, leak repair, disposal of materials, clearing, cleanup, underdrain, rock excavation, and all appurtenances necessary for construction per Denver Water Department and Wheat Ridge Water District standards. Contractor is also responsible for curb, gutter, cross pan, paving, landscaping, and sidewalk replacement, as required per authority having jurisdiction, including base course, compaction, rolling, reinforcement, forming, vibration, jointing, curing compound, additives, finishing, and cleanup. Contractor is responsible for all erosion and sedimentation control requirements associated with water main construction, including all items necessary, including permits, to comply with all applicable state, county, and city erosion and sedimentation rules and regulations. Contractor is responsible for traffic control in accordance with City of Wheat Ridge regulations including pedestrian protection, temporary striping, re-striping, arrow boards, construction signs, barricades and channelization devices, flaggers as necessary, phasing, night work setup and removal of all necessary traffic control devices. Contractor is responsible for survey control monument, range box replacement if they are disturbed or destroyed. Water main pricing shall include all required compliance with OSHA asbestos removal and disposal, if applicable. 2. Fire Hydrant Assembly and Appurtenances: PER EACH. Measured in place. Includes all mobilization, survey, utility locating, potholing, excavation, backfill, compaction, rodding, connections, thrust block, gravel, surface restoration, and extensions. All work to be in accordance with Denver Water Department, West Metro Fire District, City of Wheat Ridge, and Wheat Ridge Water District standards. 3. Remove Existing Water Lines: LUMP SUM. Includes removal and legal disposal of existing water line, valves, fire hydrants, services and meters, and other appurtenances in areas of conflict with other utility installations. Costs for removal and legal disposal are to be included with the respective utility being constructed. Removal and disposal of existing valves and boxes and fire hydrants (full removal including associated main) and disposal of all pipe, valves and fittings, etc. that are shown on drawings to be removed or are in conflict with other utilities are to be included. Includes all mobilization, survey, utility locating, exploratory excavations including potholing prior to and during demolition, excavation, sheeting and bracing, trench box, dewatering, dewatering permits, suitable fill for unstable trench bottom and wet trench material to meet compaction requirements, protecting existing facilities at all utility crossings or parallel utilities, whether shown on drawings or not, thrust block removal, backfill, compaction, compaction testing, disposal of materials, clearing, cleanup, and all appurtenances necessary for demolition per Denver Water Department and Wheat Ridge Water District standards. Contractor is also responsible for removal and replacement of all landscape, irrigation, paving, curb, gutter, cross pan, and sidewalk replacement, necessary to perform removal and replacement of water items, and as required per authority having jurisdiction, Contractor is responsible for all permitting, traffic control associated with water demolition and erosion and sedimentation control requirements. December 9, 2022 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 01-2213-3 4. Connection to Existing Water Main: PER EACH. Reconnecting new waterline to existing waterlines at end of project and street crossings where extension to existing water is required for each size and material in Bid Form. Includes all mobilization, survey, utility locating, potholing, excavation, backfill, bedding, compaction, rodding, dewatering, dewatering permits and associated water quality discharge requirements, testing, disinfection, thrust restraint, fittings, waterline piping for each size and material necessary, required paving, curb, gutter, sidewalk and base course removal and replacement along length of waterline reconnection is included in this bid item. 5. Tap Connection: PER EACH. Includes all service connections to new mainline. For sizing identified on Bid Schedule and Plans. Includes all mobilization, survey, utility locating, potholing, excavation, backfill, bedding, compaction, rodding, dewatering, dewatering permits and associated water quality discharge requirements, reconnection to existing service, testing, disinfection, thrust restraint, fittings, service piping/tubing, tapping saddles, corporation stops, curb stops, curb stop boxes, meter yokes, meter pits and all necessary appurtenances for each size, and material necessary, required paving, curb, gutter, sidewalk and base course, in addition to any and all necessary elements or fees needed to complete the work. Any temporary service to accommodate contractor construction phasing. 6. Concrete Encasement: PER EACH extending 5 foot minimum each side of utility crossings. Includes all mobilization, survey, utility locating, potholing, excavation, backfill, bedding, compaction, dewatering, dewatering permits and associated water quality discharge requirements, concrete, formwork, steel reinforcement, concrete testing, and all necessary appurtenances for concrete encasement as called out in the drawings or as required by Denver Water Department and Wheat Ridge Water District. 7. Trench Stabilization (if necessary): PER LINEAR FOOT. Measured horizontally in place along water mainline. Only as agreed to by Engineer prior to placement. Depth shall be a minimum 2’ below and 2’ above pipe installation. Includes over-excavation and disposal of unsuitable soil, dewatering, 1 ½-inch washed rock, consolidation and shoring. Import backfill necessary to meet compaction standards and moisture content shall be the contractor’s responsibility and will not be paid for on a per linear foot basis. 8. Import Fill (full depth, trench wide – if necessary): PER LINEAR FOOT. Only as agreed to by Engineer prior to placement. Measured horizontally in place along water mainline to full depth. Includes all excavation, compaction, soil conditioning, testing, and hauling. Exporting of unsuitable material to be included under this bid item. Import material shall be in accordance with City of Wheat Ridge requirements. 9. Export Unsuitable Backfill Material: No separate measurement or payment made. To be included under related items. December 9, 2022 WADSWORTH WIDENING PH II WATER LINE IMPROVEMENTS 01-2213-4 10. Cut-off Walls (if required): PER EACH. Only as agreed to by Engineer prior to installation. Includes excavation, shaping, forming, reinforcing, concrete and backfill, import fill, compacting, soil conditioning, dewatering as needed, all as detailed and required. 11. Erosion/Sedimentation Control: No separate measurement or payment made. To be included under related items. 12. Traffic Control: No separate measurement or payment made. To be included under related items 13. Mobilization/Demobilization: No separate measurement or payment made. To be included under related items 14. Tracer Wire and Test Stations: PER LUMP SUM. Includes, but is not limited to, wire, insulation, access boxes, grounding rods, connectors and all testing required to show a working system. System must be in compliance with Wheat Ridge Water District, Denver Water and City of Wheat Ridge standards and all requirements per C.R.S. Title 9. 15. Cathodic Protection System: PER LUMP SUM. Includes excavation, backfill, bedding, compaction, anodes, wiring, bonding wires, CAD welds, test stations, test station boxes, termination blocks, protective coatings, dewatering, dewatering permits and associated water quality discharge requirements, testing, and all necessary appurtenances for each size and material necessary, in addition to any and all necessary elements or fees needed to complete the work. System must be in compliance with Wheat Ridge Water District, Denver Water and City of Wheat Ridge standards. END OF SECTION WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-4 DE M O P L A N 1 5 4 + 0 0 - 1 5 8 + 0 0 ″ ″ WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-5 DE M O P L A N 1 5 8 + 0 0 - 1 6 2 + 6 5 ( E N D ) ″ ″ WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-6 DE M O P L A N 3 8 T H A V E ″ ″ 12" GV 12"x6" SWIVEL TEE 12" GV 3/4" SADDLE TAP 3/4" SADDLE TAP 3/4" SADDLE TAP 12"x8" TEE W/8" GV TO THE WEST 12" GV COUPLING TO CONNECT TO WADSWORTH WATER PHASE I PROJECT NO 21039 FHY ASSY 6" GV 3/4" CURB STOP 3/4" WATER METER 8"x6" REDUCER 3/4" CURB STOP 3/4" CURB STOP 3/4" WATER METER3/4" WATER METER 8" GV 12"x12" TEE6" GV FHY ASSEMBLY 12" GV WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-7 WA T E R O N L Y P L A N 1 3 9 + 0 0 - 1 4 4 + 0 0 ″ ″ 1" SADDLE TAP 3/4" SADDLE TAP 1" CURB STOP 1" WATER METER 3/4" WATER METER CHANGE OVER, SEE NOTES 8 & 9 3/4" CURB STOP WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-8 WA T E R O N L Y P L A N 1 4 4 + 0 0 - 1 4 9 + 0 0 ″ ″ 12" GV 12" GV 3/4" WATER METER CHANGE OVER SEE NOTES 8 & 9 3/4" SADDLE TAP 3/4" CURB STOP 12"x12" CROSS12"x12" TEE 12"x12" TEE WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-9 WA T E R O N L Y P L A N 1 4 9 + 0 0 - 1 5 4 + 0 0 ″ ″ 12" GV 3/4" WATER METER 3/4" SADDLE TAP 3/4" CURB STOP 3/4" WATER METER 3/4" SADDLE TAP 3/4" CURB STOP 1 1/2" IRRIGATION METER 1 1/2" SADDLE TAP 1 1/2" CURB STOP WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-10 WA T E R O N L Y P L A N 1 5 4 + 0 0 - 1 5 8 + 0 0 ″ ″ 12" GV MAIN 12" CLOSED GV12" GV 12" 45° BEND 12" 45° BEND 12"x12" TEE 12"x12" TEE AND 12" GATE VALVE 12"x6" SWIVEL TEE FHY ASSY 12"x8" TEE 6" GV 12" COUPLING 12"x6" SWIVEL TEE RECONNECT FH LINE 12"x6" REDUCER 12" GV 12" GV WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-11 WA T E R O N L Y P L A N 1 5 8 + 0 0 - 1 6 2 + 6 5 ( E N D ) ″ ″ 4" GV CONNECTED TO 4" ANCHOR COUPLING 3/4" WATER METER 12" GV 12"x12" TEE 12" GV 12" GV 3/4" SADDLE TAP 12" GV12" 45° VERT. BEND 12" 45° VERT. BEND 3/4" CURB STOP 12" 45° VERT. BEND 12" 45° VERT. BEND 12"x4" TEE 1-1/2" SADDLE TAP 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12"x8" REDUCER 12" 22.5° VERT. BEND 12"x10" REDUCER 12" 45° VERT. BEND 12" 45° VERT. BEND 12" 22.5° VERT. BEND 12" 45° VERT. BEND 12" 45° VERT. BEND 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12" 45° BEND 12" 45° BEND 12" 45° BEND 12" 45° BEND 1-1/2" CURB STOP 1-1/2" WATER METER 1" WATER METER CONNECT NEW PVC MAIN TO EX 12"x12" TEE 10" COUPLING CONNECT TO EX 10" CI EX 12"x6" TEE 1" CURB STOP 1" SADDLE TAP 4" GV 12" GV OPEN 12"x12" CROSS 3/4" CURB STOP 3/4" SADDLE TAP 8" COUPLING CONNECT TO EX 8" CI 12"x6" SWIVEL TEE 6" GV FHY ASSEMBLY 12" GV 6"x12" SWIVEL TEE FHY ASSEMBLY 6" GV WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-12 WA T E R O N L Y P L A N 3 8 T H A V E ″ ″ WADSWORTH BOULEVARD WATER 3/ 4 " S A D D L E T A P 1" S A D D L E T A P CO U P L I N G T O C O N N E C T T O WA D S W O R T H W A T E R P H A S E I PR O J E C T N O 2 1 0 3 9 12 " G V 12 " x 6 " S W I V E L T E E 12 " G V 3/ 4 " S A D D L E T A P 3/ 4 " S A D D L E T A P 3/ 4 " S A D D L E T A P 12 " x 8 " T E E W / 8 " G V TO T H E W E S T 12 " G V EX 1 2 " G V 12 " x 1 2 " T E E 12 " G V 39th 12 " x 8 " T E E W / 8 " G V TO T H E W E S T 8" x 6 " R E D U C E R 8" G V 8" G V WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-13 OV E R A L L U T I L I T Y P L A N & P R O F I L E 13 9 + 0 0 - 1 4 4 + 0 0 WADSWORTH BOULEVARD WATER 1" S A D D L E T A P 3/ 4 " S A D D L E T A P WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-14 OV E R A L L U T I L I T Y P L A N & P R O F I L E 14 4 + 0 0 - 1 4 9 + 0 0 12" GV 12" GV 3/4" WATER METER 3/4" SADDLE TAP 3/4" CURB STOP12"x12" CROSS12"x12" TEE 12"x12" TEE WADSWORTH BOULEVARD WATER 12 " G V 3/ 4 " S A D D L E T A P 12 " G V 12 " x 1 2 " T E E 12 " x 1 2 " T E E 12 " x 1 2 " C R O S S 12 " G V WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-15 OV E R A L L U T I L I T Y P L A N & P R O F I L E 14 9 + 0 0 - 1 5 4 + 0 0 12" GV 3/4" WATER METER 3/4" SADDLE TAP 3/4" CURB STOP 3/4" WATER METER 3/4" SADDLE TAP 3/4" CURB STOP WADSWORTH BOULEVARD WATER 3/ 4 " S A D D L E T A P 3/ 4 " S A D D L E T A P 12 " G V Nu l l S t r u c t u r e 1 1 / 2 " S A D D L E T A P 6" x 1 2 " T E E WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-16 OV E R A L L U T I L I T Y P L A N & P R O F I L E 15 4 + 0 0 - 1 5 8 + 0 0 12" GV MAIN 12" CLOSED GV 12" GV 12" 45° BEND 12" 45° BEND 12"x12" TEE12"x12" TEE 12"x6" SWIVEL TEE FHY ASSY 12"x8" TEE 6" GV 12" COUPLING CONNECT TO EX 12" GV 12"x6" SWIVEL TEE RECONNECT FH LINE 12"x6" REDUCER CONNECT TO EX WADSWORTH BOULEVARD WATER 12 " x 8 " T E E 12 " x 6 " S W I V E L T E E 12 " G V 12 " x 1 2 " T E E 12 " C L O S E D G V 12 " x 1 2 " T E E 12 " 4 5 ° B E N D 12 " 4 5 ° B E N D 12 " G V M A I N 12 " C O U P L I N G WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-17 OV E R A L L U T I L I T Y P L A N & P R O F I L E 15 8 + 0 0 - 1 6 2 + 6 5 ( E N D ) 12" GV 4" GV CONNECTED TO 4" ANCHOR COUPLING 3/4" WATER METER 12" GV 12"x12" TEE 12" GV 12" GV 3/4" SADDLE TAP 12" GV 12" 45° VERT. BEND 12" 45° VERT. BEND 3/4" CURB STOP 12" 45° VERT. BEND 12" 45° VERT. BEND 12"x4" TEE 1-1/2" SADDLE TAP 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12"x8" REDUCER 12" 22.5° VERT. BEND 12"x10" REDUCER 12" 45° VERT. BEND 12" 45° VERT. BEND 12" 22.5° VERT. BEND 12" 45° VERT. BEND 12" 45° VERT. BEND 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12" 22.5° VERT. BEND 12" 45° BEND 12" 45° BEND 12" 45° BEND 12" 45° BEND 1-1/2" CURB STOP 1-1/2" WATER METER EX 12"x6" TEE CONNECT NEW PVC MAIN TO EX 12"x12" TEE 10" COUPLING CONNECT TO EX 10" CI 8" COUPLING CONNECT TO EX 8" CI1" SADDLE TAP 4" GV 1" CURB STOP 1" WATER METER 38th Water 12 " 4 5 ° V E R T . B E N D 12 " 4 5 ° V E R T . B E N D 3/ 4 " S A D D L E T A P 12 " G V 12 " G V 12 " x 4 " T E E 12 " 2 2 . 5 ° V E R T . B E N D 12 " 2 2 . 5 ° V E R T . B E N D 12 " 2 2 . 5 ° V E R T . B E N D 12 " 2 2 . 5 ° V E R T . B E N D 12 " x 8 " R E D U C E R 12 " x 1 2 " T E E EX 1 2 " x 6 " T E E 38th Water South 12 " 4 5 ° V E R T . B E N D 12 " 4 5 ° V E R T . B E N D 12 " 4 5 ° B E N D 12 " 4 5 ° B E N D 12 " 4 5 ° B E N D 12 " 4 5 ° B E N D 12 " 4 5 ° V E R T . B E N D 12 " 4 5 ° V E R T . B E N D 12 " G V 12 " G V 1- 1 / 2 " S A D D L E T A P 12 " 2 2 . 5 ° V E R T . B E N D 12 " 2 2 . 5 ° V E R T . B E N D 12 " 2 2 . 5 ° V E R T . B E N D 12 " 2 2 . 5 ° V E R T . B E N D CO N N E C T N E W PV C M A I N T O EX 1 2 " x 1 2 " T E E 12 " x 1 2 " C R O S S WA D S W O R T H W I D E N I N G WA T E R P L A N S PH A S E I I FO R C O N S T R U C T I O N MAR T I N /M AR T I N C O N S U L T I N G E N G I N E E R S 12 4 9 9 W E S T C O L F A X A V E N U E , L A K E W O O D , C O L O R A D O 8 0 2 1 5 MA I N 3 0 3 . 4 3 1 . 6 1 0 0 M A R T I N M A R T I N . C O M 811 C-18 OV E R A L L U T I L I T Y P L A N & P R O F I L E 38 T H A V E Your signature here ITEM NO: 7 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE APPOINTMENTS TO BOARDS AND COMMISSIONS PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _____________________________ City Clerk City Manager ISSUE: At the February 27, 2023 regular business meeting, Council appointed 21 volunteers to boards and commission seats. Two At-Large Alternate vacancies remained to be filled on the Board of Adjustment. Applicants who were not appointed on February 27th were asked about their interest in serving in these roles and nine applicants indicated that they are indeed willing to fill these vacancies. PRIOR ACTION: Members of City Council most recently appointed members to boards and commissions on February 27, 2023 and do so throughout the year as vacancies arise. FINANCIAL IMPACT: None BACKGROUND: Each year, the City advertises for residents who might be interested in volunteering on one of the Boards or Commissions. This year, positions were advertised twice in the Jeffco Transcript and through a multi-week promotional campaign including the City’s website, social media, email newsletters and direct email to graduates of Wheat Ridge 101. Simultaneously, letters were emailed to current Boards and Commissions members whose terms expired on March 2, 2023, asking if they were interested in seeking reappointment. Twenty-one of the 23 vacant or term Council Action Form – Board and Commission Appointments March 13, 2023 Page 2 expiring seats were filled at the February 27 regular business meeting, leaving two At-Large Alternate seats on the Board of Adjustment. RECOMMENDATIONS: See Attachment 1, Board of Adjustment At-Large Vacancy Openings by District, for a general overview of current applicants that are seeking appointment. RECOMMENDED MOTION: “I move to appoint__________________ to the At-Large seat on the Board of Adjustment, term to expire____________________ , and “I move to appoint__________________ to the At-Large seat on the Board of Adjustment, term to expire____________________.” Or, “I move to postpone appointments to the Board of Adjustment indefinitely, for the following reason(s) __________________.” REPORT PREPARED/REVIEWED BY: Rhiannon Curry, Executive Assistant Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. 2023 Board of Adjustment Packet to Council 2023 Boards and Commissions Appointment Applicant Summary Board of Adjustment - Please select two At-Large Alternates Last Name First Name District Notes Application Hyperlink Huber Alastair I Huber, Alastair - BCAB - I Bodor Tiffany I Bodor, Tiffany - CC - I Martin Ryan I Martin, Ryan -Liquor - I DiLeo Jody I DiLeo, Jody - CC - I Landgrebe Jordan II Landgrebe, Jordan - PC - II Entlich Eric III Entlich, Eric - PC - III Reese Eliot III Reese, Eliot - RWR - III Gough Timothy IV Gough, Timothy - PC - IV Sulak Andy IV Sulak, Andy - PC- IV Motions For 2023 Board and Commission Appointments I move to appoint:  Board of Adjustment At Large Member Term Ends 03/02/25 At Large Member Term Ends 03/02/26 - - Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Alastair Last Name* Huber Address1* 3125 Reed Street Address2 Application for Boards and Commissions - Submission #74559 Date Submitted: 1/22/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 01/23/2023, 2:31 PM City* Wheat Ridge State* CO Zip* 80033 Phone Number* (720) 839-6142 Alternate Phone Number Email Address* huber1000@hotmail.com Current Occupation Architect Employer SAR+ Architects Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 13 years Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * I'm an architect with 21 years of experience in Colorado and am interested in helping the City of Wheat Ridge with the incorporation of updated building codes and finding ways to improve existing and future buildings in Wheat Ridge. I'm convinced that building codes are a primary vehicle for ensuring the success of a community. Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* It is very difficult to navigate renewable energy code initiatives such as electrification along with incentives to upgrade existing building stock using simple and cost effective strategies. I have been working on my 1957 home for the past 13 years and have low-cost ideas on how to make buildings more efficient. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 01/23/2023, 2:31 PM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* I was the president of the Colorado Building Enclosure Council for 3 years. I took COBEC into a new phase of being a non- profit organization with the goal of divesting building science knowledge to anyone interested in learning without charging for seminars. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* I work in the City of Denver and hope this is not too much of a conflict. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? Nothing aside from summer vacation Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Fully competent Upload any additional supporting documents (e.g. resume, cover Letter) Alastair Huber Resume 2021.pdf All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 01/23/2023, 2:31 PM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 01/23/2023, 2:31 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Tiffany Last Name* Bodor Address1* 3160 Depew St Address2 Application for Boards and Commissions - Submission #74562 Date Submitted: 1/22/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 01/23/2023, 2:32 PM City* Wheat Ridge State* CO Zip* 80214 Phone Number* 3038865710 Alternate Phone Number Email Address* tifbodor@gmail.com Current Occupation Product management Employer Comcast Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 6 months Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Highland United Neighborhood Inc (HUNI) Tell us about yourself and why you would like to be a member of this board, committee or commission. * I believe in local communities and as a new member to Wheat Ridge, I am looking for ways to get engaged in my new community and meet others who are passionate about our amazing city. Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* I do not know for sure, but I believe it is probably difficult to navigate the changing community and creating events and culture that involve everyone. I think my passion for inclusiveness and community, along with my background in project and product management can help the committee plan and effectively communicate their purpose. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 01/23/2023, 2:32 PM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* I was on the HUNI board for four years, as the business alliance director. My role was to help create a supportive relationship between the local businesses and residents. I was also on the board for my HOA when I lived in LoHi. These combined board experiences helped me learn how to navigate various personalities and opposing opinions -- allowing for folks to feel heard as well as getting needs met. In addition, I have a strong program management skillset that can help with the organization and execution for events and projects. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* I have a full time job, so my availability during week days is limited...although with planning, I can be somewhat flexible. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? Week days 7-4 Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. I work in technology. Note: my resume does is about 6 months out of date. My current role is Senior Direct of Product Management at Comcast. Upload any additional supporting documents (e.g. resume, cover Letter) TifBodor Resume.pdf All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 01/23/2023, 2:32 PM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 01/23/2023, 2:32 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Ryan Last Name* Martin Address1* 7080 W 32nd Place Address2 Application for Boards and Commissions - Submission #70002 Date Submitted: 6/14/2022 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 02/22/2023, 9:02 AM City* Wheat Ridge State* CO Zip* 80033 Phone Number* 4045455316 Alternate Phone Number Email Address* ryanmartin2345@gmail.com Current Occupation Product Manager - Clinical Data Employer DaVita Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 16 months Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * I work at DaVita as a Product Manager overseeing a clinical management tool and a facility dashboard for leadership. I enjoy beekeeping, growing plants, have a vegetable garden and cycling. I would like to increase my involvement and learn about the processes and procedures of our local government. To better serve my neighbors and community. Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* Resolving violations and disputes in an open and fair manner. Evaluating applications to ensure they are in the best interest of the residents and the city. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 02/22/2023, 9:02 AM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* Advisor to the Zeta Beta Tau fraternity at the University of Denver. Specifically overseeing academics, community service and philanthropy committees. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* N/A Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? No Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Excellent Upload any additional supporting documents (e.g. resume, cover Letter) Ryan Martin Resume.pdf All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 02/22/2023, 9:02 AM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 02/22/2023, 9:02 AM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Jody Last Name* DiLeo Address1* 2938 Chase St. Address2 Application for Boards and Commissions - Submission #74970 Date Submitted: 2/11/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 02/13/2023, 1:22 PM City* Wheat Ridge State* CO Zip* 80214 Phone Number* 720-220-3383 Alternate Phone Number 303-993-5871 Email Address* jodydileo@gmail.com Current Occupation Director of Operations Employer Hoss Consulting, Inc. Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 11 years Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * I have studied art and design since my teen years, and have a degree in Fine Art Photography. I've tutored in photography and darkroom skills, as well as graphic design and web design and development. The last few years I've been focused on a different type of work, and I miss being surrounded by art and creativity. I feel like being a part of the Cultural Commission would be a perfect way for to be involved with my local community and culture. Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* Admittedly, I'm not an expert in the specific issues facing this board, as I have not been previously involved. I would very much like to learn, and am passionate about improving quality of life for all. Bringing awareness to struggles we share through art, helping contribute to a sense of belonging in our community, showing up and doing something! Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 02/13/2023, 1:22 PM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* I have a background in small business, including nonprofits. As the Director of Development & Communications for a nonprofit residential mental health facility my role included everything from grant writing and researching to redesign and development of the website. I also started my own nonprofit animal rescue organization, and am not afraid to get my hands dirty to do whatever needs to be done! Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* None that I am aware of, but if any potential conflicts arise I would fully disclose. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Snug as a bug in a rug. Seriously though, am quite comfortable using technology. Upload any additional supporting documents (e.g. resume, cover Letter) J.DiLeo.pdf All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 02/13/2023, 1:22 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Jordan Last Name* Landgrebe Address1* 6615 W 45th Ave Address2 Application for Boards and Commissions - Submission #74683 Date Submitted: 1/26/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 01/31/2023, 1:17 PM City* Wheat Ridge State* CO Zip* 80033 Phone Number* 2197079679 Alternate Phone Number Email Address* jordan.land36@gmail.com Current Occupation Research - Data Scientist Employer JP Morgan Chase Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 1.5 Years Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * I am a newer resident who loves the Wheat Ridge area and would love to be more involved in the community. I am pragmatic and would bring a quantitative/scientific approach to problem solving in our city. I am a strong listener and learner, and I have a broad background (both blue and white collar) which brings a fair and open perspective to city matters. I am interesting in finding ways to be more involved in my community and find ways to make it a better place to live and work and I hope the planing commissions is a place where that can begin. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 01/31/2023, 1:17 PM Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* I think the city is currently at an important time in its history, particularly in issues relevant to the planning commission. In particular, density and mixed use developments will continue to be relevant and shape the culture our of small city. I hope to see our city continue to have a reputation as an incredible place to live in the Denver area. To me, this includes growth through additional density and projects around infrastructure which not only support density but make the daily life of existing citizen better. Zoning is important in part because there is an opportunity cost for each development. While not the primary purpose of the planning commission, I am a car user and a bike user. I love our existing bike infrastructure and would love to see it expanded. Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* In my past communities as a resident I have been always been actively involved. As a professional, I utilize skills and have experience which would make me a strong candidate for the position. Locally growing up in Valparaiso, IN (a town of similar size to Wheat Ridge), I worked on homelessness projects and spent time involved with Americorps and Habitat for Humanity. In college, I was a board member of an internal analytics organization. I have always enjoying participating in the community and hope to continue as a resident of Wheat Ridge. As a professional, I spend most of my time problem solving and thinking about how solutions impact other teams and activities in our organization. While I work in analytics, our organization focuses largely on regulatory issues and modeling. I am well versed in reading and interpreting legalese and additionally understanding connected issues with a variety of sub- organizations. I am comfortable with ambiguity and understand that good solutions are usually time consuming and require compromise. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* I have no conflicts of interest in the Wheat Ridge area. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? None. I work remotely and my work day ends around 4pm Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Very comfortable Upload any additional supporting documents (e.g. resume, cover Letter) Browse…No file selected. All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 01/31/2023, 1:17 PM Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 01/31/2023, 1:17 PM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 02/13/2023, 1:22 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Eric Last Name* Entlich Address1* 2865 parfet drive Address2 Application for Boards and Commissions - Submission #72807 Date Submitted: 11/17/2022 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 02/15/2023, 12:13 PM x City* Denver State* CO Zip* 80215 Phone Number* 7039739229 Alternate Phone Number Email Address* eric.entlich@continuumpartners.com Current Occupation Director of Construction Employer Continuum Partners Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident?Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * I have been developing and building housing for close to 30 years. Almost 20 of which are in the Front Range. I live about a mile from WR high school where my kids will go. I would like to help WR develop smarter and economic solutions to the lack of affordable housing Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* Affordable housing for low and middle income families Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 02/15/2023, 12:13 PM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* The only current community involvement now is that I have volunteered as a coach for the past 6 years at the Lakewood Youth Wrestling club. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* None that I am aware of Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? no Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Upload any additional supporting documents (e.g. resume, cover Letter) 3 CV - Updated 2022.docx All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 02/15/2023, 12:13 PM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 02/15/2023, 12:13 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Eliot Last Name* Reese Address1* 10251 W 44th Ave Unit 3-203 Address2 Application for Boards and Commissions - Submission #74428 Date Submitted: 1/17/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 01/23/2023, 2:17 PM City* Wheat Ridge State* Colorado Zip* 80033 Phone Number* 7208127171 Alternate Phone Number Email Address* eliot.rose@icloud.com Current Occupation Small Business Owner Employer Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 1 year Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * My name is Eliot, my pronouns are he/they. I am a 34 year old resident of Wheat Ridge and someone who was born and raised in Colorado. I have voted in every single local, city, state, and federal election since I turned 18. I am also transgender. I come from a diverse background of non-traditionality. I challenge the status quo, however I am deeply committed to Renewal Wheat Ridge. I currently live at Ptarmigan and I see the vision, I can see what's possible. I can also see barriers. I have a bachelors degree in technical theatre and theory, have worked in diversity, equity, and inclusion. I am fiercely anti- racist while also understanding that it's often racist systems than racist people. I believe in building close bonds with community public health and safety that challenge the narratives we've been taught. To build a better Wheat Ridge, we have to do it together, with everyone involved. That means police, transient, locals, non-locals, businesses large and small. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 01/23/2023, 2:17 PM Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* Renewal Wheat Ridge is a complicated thing, I think. Living where I do, I see the nightly flashing of lights, hear the constant sirens at i-70/kipling. I see posts on Nextdoor filled with vitriol and anger and mostly. What I feel when I look out at those sirens and at what is happening during this resettling of Wheat Ridge is compassion and excitement. The biggest challenge facing any local committee right now is our own old ways of thinking. I come with a fresh perspective and I am ready to help. Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* While I was at University in Ellensburg, WA, I devoted much of my time working with other LGBTQ+ students and community members as they reconciled with how their identities intersected with the small-town and the very liberal college we attended. It's complicated times right now. Because of this, conventional approaches to community work must change. In the past, we've leaned on the rhythm of governmental tradition. As a non-traditionally educated, non-gender-conforming Colorado "native" (I use that word if only for a lack of a different on), I am ready. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* I am not aligned with any sort of organization or religious/political group that would impact my ability to make clear-cut decisions. One of my other intersctionalities is that I am neurodivergent. I can assure you, with my background, my commitment right now is to where I live and the people I share this community with. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Upload any additional supporting documents (e.g. resume, cover Letter) Eliot Reese (1).png All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 01/23/2023, 2:17 PM Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 01/23/2023, 2:17 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Timothy Last Name* Gough Address1* 12399 W 51st Ave Address2 Application for Boards and Commissions - Submission #74411 Date Submitted: 1/17/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 02/15/2023, 12:18 PM City* Wheat Ridge State* CO Zip* 80033 Phone Number* 303-520-4545 Alternate Phone Number Email Address* tcgopugh1@gmail.com Current Occupation Retired Employer Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 8 months Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * I recently retired from the State of Colorado where I worked for the Division of Housing. Prior to that I worked in Community Development for the City of Aurora. Since retiring I chose to build a new home in Wheat Ridge where I plan to stay and get involved with the community. Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* For the most part, the boundaries of Wheat Ridge are surrounded by other jurisdictions which creates a situation of working within the defined borders. There are aging areas that create an interesting challenge in that redevelopment can be a long drawn out process. In my career, I have been on both the private and public sector side of things and realize that for the dreams of planners to be realized, it has to also work for developers, who are the ones that can make it happen. I also have extensive knowledge in housing and how a community can provide for all its residents while maintaining community appeal. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 02/15/2023, 12:18 PM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* It has been nearly 2 years since I came under contract to build my new home in Wheat Ridge and I have been attending meetings on the 44th Ave Sub Area Plan and provided comments. My degree (many many years ago) was in Urban Planning and while I only worked in planning for a short time, It always remained with me throughout the years. I was a homebuilder for 15 years constructing 70 to 100 homes a year working with developers to develop sites on my behalf. I served on the Planning Commission in Allen County Indiana for four years prior to my move to Colorado, so I understand the workings of a Planning Commission. My 14 total years split between working for the City of Aurora and the State of Colorado has given me valuable expertise, especially as it pertains to housing, housing development and more importantly attainable housing. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* Now being retired, I see no possible conflicts to serving on the Planning Commission. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Very comfortable with technology Upload any additional supporting documents (e.g. resume, cover Letter) Browse…No file selected. All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 02/15/2023, 12:18 PM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 02/15/2023, 12:18 PM Print Thank you for your interest in serving as a volunteer for the City of Wheat Ridge! Please complete this application in order to be considered as a candidate. Each application will be thoroughly reviewed by Wheat Ridge City Council. Applications will be kept on file for one year for any future vacancies. Application deadlines may vary. Board of Adjustment Building Code Advisory Board Cultural Commission Election Commission Housing Authority Liquor Licensing Authority Board Parks and Recreation Commission Planning Commission Renewal Wheat Ridge Active Adult Ctr. Advisory Committee Select one Board, Commission or Committee New Applicant Reappointment Type or Term of Application* District I District II District III District IV In which district do you reside? District Map -https://www.ci.wheatridge.co.us/1175/Council-District-Maps To find your district click here First Name* Andy Last Name* Sulak Address1* 4320 Newcombe St Address2 Application for Boards and Commissions - Submission #74921 Date Submitted: 2/8/2023 Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 1 of 4 02/13/2023, 1:20 PM City* Wheat Ridge State* CO Zip* 80033 Phone Number* 9252708897 Alternate Phone Number Email Address* andy.sulak@yahoo.com Current Occupation Business Development Employer LAE Software Yes No Are you a Wheat Ridge resident?* If yes, how long have you been a resident? 21 years Yes No Are you a registered voter?* Yes No Have you served on a Board, Commission, or Committee before?* If yes, which one? Tell us about yourself and why you would like to be a member of this board, committee or commission. * As a longtime resident of Wheat Ridge, I want to be part of supporting and growing our city. After taking the Wheat Ridge 101 class last fall, I gained more respect for what it takes to run a city and all of the people needed to do that - I loved the classes on planning and zoning and want to help going forward, not just arm-chair quarterbacking and expecting things to just happen for our community. Briefly explain what you believe are some of the important issues facing this board, committee or commission, and how do you think you can have an impact on these issues?* Wheat Ridge is a great town and community in the fast-growing Denver metropolitan area, and there's a balance that I think many in our town want to strike between growing too fast and allowing Wheat Ridge to "lose itself" and the many reasons our residents love living here, or not changing fast enough to benefit productively from being a desirable place to live and work. I very much want to be part of steering our trajectory in alignment with that balance - so I feel the planning commission is where I can serve best. Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 2 of 4 02/13/2023, 1:20 PM Please list any community involvement, special work experience or skills that would enhance your ability to serve on this board, committee or commission:* From a community perspective, being a resident who lives here and regularly shops, runs, rides, walks my dogs, has my car fixed, and works (fitness instructor at the Rec Center) here, I have a great respect and drive to support and improve what we have. From a business background, I've run small businesses and can understand the needs of residents and business owners. Having a career that involved building and working with teams, I've been lucky enough to learn how to listen, communicate, and lead groups of people with varied perspectives, needs, and wants to find win-win solutions as much as possible. Please specify any activities which might create a conflict of interest that would prevent you from taking official action should you be appointed to this board, committee or commission:* No, I'm not involved or committed to any organizations or businesses in the area that would constitute conflicts of interest, and if that was to arise, I would bring it to the attention of the commission for review and action if needed. Yes No If appointed, you agree to attend regular meetings (typically monthly), review materials prior to meetings, and help with occasional projects. Time commitment can vary. Are you able to fulfill this commitment?* Are there certain times when you wouldn't be available due to job or other commitments? I work flexible daytime hours during the week and teach fitness classes on Tuesday evenings (which could be adjusted). I travel for work about 5 - 6 times per year but otherwise am at home. Notices, agendas, and communications are sent electronically or posted online. Please describe your level of comfort using technology. Upload any additional supporting documents (e.g. resume, cover Letter) Browse…No file selected. All boards and commissions members are appointed by the Wheat Ridge City Council and serve without compensation. Boards and commissions are established for the purpose of acquiring and reviewing information to make recommendations to City Council. Information submitted in this application is considered public record and subject to the Colorado Open Records Act (CORA) By checking the boxes below, I hereby certify and acknowledge, understand, and agree to the following: Yes The information provided in this application is true and correct to the best of my knowledge. * Yes I have read and understand the qualifications for the board, committee or commission to which I have applied, and certify I meet the qualifications.* Yes I understand that if required, I am able and willing to attend meetings, including quasi-judicial hearings, held in person or virtually by established phone or video conferencing methods such as (Zoom, GoToMeeting, Microsoft TEAMS, etc.)* Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 3 of 4 02/13/2023, 1:20 PM Yes I understand that board and commission members demonstrate their intention and ability to attend meetings. If appointed, frequent nonattendance may result in termination of the appointment.* Yes I understand some positions may require a criminal background check to be conducted. If that applies for this position, I therefore authorize the City of Wheat Ridge to conduct a criminal background investigation. * For further information or inquires please contact: Stephanie Pomponio at 303-235-2977, WRBNC@ci.wheatridge.co.us Clerk's office at 303-235-2816, cityclerk@ci.wheatridge.co.us Applications that are not submitted online may be submitted via email to WRBNC@ci.wheatridge.co.us. This application may be printed, completed, and dropped off or mailed to Wheat Ridge City Hall, 7500 W. 29th Ave. Wheat Ridge, CO 80033 Attn: Stephanie Pomponio Firefox https://www.ci.wheatridge.co.us/Admin/FormCenter/Submissions/Print... 4 of 4 02/13/2023, 1:20 PM ITEM NO: 8 DATE: March 13, 2023 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE INSTALLATION OF TRAFFIC CALMING DEVICES ON CODY STREET BETWEEN 38TH AVENUE AND 41ST AVENUE IN ACCORDANCE WITH THE NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _______________________________ ______________________________ Community Development Director City Manager ISSUE: Residents on Cody Street petitioned the City to address traffic issues on the street segment from 38th Avenue to 41st Avenue. In accordance with the City’s Neighborhood Traffic Management Program (NTMP), the City met with the residents at a neighborhood meeting and subsequently devised a plan to install speed humps to mitigate the traffic issues. The residents then secured a petition with the necessary number of property-owner signatures supporting the installation of speed humps in accordance with the NTMP policy and are hereby seeking approval for implementation. PRIOR ACTION: None FINANCIAL IMPACT: Funding for this program has been approved in the 2023 Capital Improvement Program Budget. The proposed street modifications can be installed at an estimated cost of $14,000. BACKGROUND: On April 28, 2014, City Council approved the NTMP to systematically address traffic issues on residential streets. The goal of the program is to foster safety and livability in neighborhoods by Council Action Form – NTMP Cody Street March 13, 2023 Page 2 reducing the negative impact of vehicular traffic and speeding on residential streets. The policy intent is to clearly identify a problem, if one exists, and ensure full support from the affected residents in devising a plan through consensus to a solution(s). The NTMP provides a means and process for residents to request consideration for the installation of traffic calming measures on local streets. Traffic calming measures may include speed humps, curb extensions, signs, speed trailers and enforcement, and other traffic control measures as requested and as applicable. On June 23, 2022, Cody Street residents filed a request to participate in the NTMP program. Upon receipt of the request, the City collected traffic data to determine speed, volume, and vehicle classification for the traffic on the segment. Traffic data was collected in July of 2022, and an 85th-percentile speed of 28.0 mph was observed on Cody Street, which has a speed limit of 25 mph. Thus, the segment is eligible for speed mitigation since the 85th-percentile speed is above the speed limit. A meeting was conducted with the residents on August 24, 2022, to listen to resident concerns, present the traffic data and analysis, and to explore available solutions. Upon discussion of the traffic data at the neighborhood meeting, the residents elected to move forward with a permanent traffic calming solution. Speed humps were determined to be the most effective solution. Staff identified two locations for speed hump installation along the segment. This segment of Cody Street is not part of an emergency route and is therefore eligible for speed humps in the roadway. In accordance with the NTMP, the City can order speed hump installation if at least 80% of residents on a designated street segment sign the petition, including the residents who reside immediately adjacent to the speed humps. Based on the results of the petition received by the City, the required number of signatures have been attained for the speed humps as referenced above. The NTMP policy requires Council approval of a proposed project. If approved, construction is anticipated this spring (2023), assuming there are no significant weather delays. It should be noted that the NTMP program is currently on hiatus and not accepting new applications. Staff is evaluating the program, and an update and proposed redesign will be presented to Council in the second quarter of this year. This request on Cody Street is among the last few pending applications which are wrapping up under the historical NTMP framework. RECOMMENDATIONS: Residents of Cody Street, on the petition segment between 38th Avenue and 41st Avenue, have satisfied the process outlined in the NTMP policy and throughout the staff evaluation process. As a result, staff recommends moving forward with installation of speed humps on Cody Street as specifically requested by the residents. RECOMMENDED MOTION: “I move to approve installation of a traffic calming device on Cody Street between 38th Avenue and 41st Avenue in accordance with the Neighborhood Traffic Management Program.” Or, Council Action Form – NTMP Cody Street March 13, 2023 Page 3 “I move to deny approval of installation of a traffic calming device on Cody Street between 38th Avenue and 41st Avenue in accordance with the Neighborhood Traffic Management Program (NTMP) for the following reason(s) ________________________________” REPORT PREPARED/REVIEWED BY: Steve Nguyen, Engineering Manager Jordan Jefferies, Civil Engineer Lauren Mikulak, Acting Community Development Director Patrick Goff, City Manager ATTACHMENTS: 1. Proposed Speed Hump Location Map ATTACHMENT 1 CODY ST NTMPFINAL SIGN LAYOUT SIGN #1 DETAIL