Loading...
HomeMy WebLinkAbout07-10-23 - City Council Meeting MinutesCity Council Meeting Minutes CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING  July 10, 2023  Note:    This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well.  Eight members of Council were present in Council Chambers for this session.  Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format.  Mayor Starker called the Regular City Council Meeting to order at 6:32 p.m. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA ROLL CALL OF MEMBERS Judy Hutchinson     Scott Ohm                 Janeece Hoppe Rachel Hultin Amanda Weaver    Korey Stites              Leah Dozeman Valerie Nosler Beck Also, present: City Attorney Gerald Dahl; City Clerk, Steve Kirkpatrick (virtually); Chief of Police, Chris Murtha; Deputy City Manager, Allison Scheck; Director of Comm. Development, Lauren Mikulak; Assistant City Manager, Marianne Schilling, Director of Parks and Recreation, Karen O’Donnell; Director of Public Works, Maria D’Andrea; Mary Hester, Sustainability Coordinator; other staff, guests and interested citizens.  APPROVAL OF MINUTES There were none. APPROVAL OF AGENDA Without objection or correction, the agenda stood as announced PROCLAMATIONS AND CEREMONIES Mayors Monarch Pledge The City of Wheat Ridge recognized the international Monarch Pledge, an effort to save these butterflies from endangered status or even extinction. Mary Hester, Sustainability Coordinator, joined the Mayor in issuing the Proclamation. PUBLIC’S RIGHT TO SPEAK There were none tonight Note about Wheat Ridge Speaks: Members of the Public may visit the Wheat Ridge Speaks website and enter written comments of up to 1,000 words on any Council agenda item.  The deadline for citizens to submit comments is 12:00 Noon Mountain Time on the day of a Council session so that Council members, other elected officials and City Staff have time to review the comments before the meeting on Monday evening.  The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these minutes, placing each comment along with the record for that agenda item, including items that address a public hearing (verbatim, if the comments do not contain lascivious language or unlawful hate speech) No comments appeared in Wheat Ridge Speaks for this session. CONSENT AGENDA There were none tonight PUBLIC HEARINGS AND ORDINANCES ON SECOND READING There were none tonight ORDINANCES ON FIRST READING 1. Council Bill No. 17-2023 – An Ordinance reappointing presiding Municipal Judge Christopher Randall and approving a presiding Municipal Judge services agreement CM OHM introduced Council Bill 17-2023 Issue The City’s Home Rule Charter provides for appointment of the Municipal Court Judge for a term of two years. The current term of Presiding Judge Christopher Randall expired on June 30, 2023. Motion by CM Ohm to approve Council Bill 07-2023, an ordinance a reappointing presiding Municipal Judge Christopher Randall and approving a presiding Municipal Judge services agreement, on first reading, order it published, public hearing set for Monday, July 24, 2023, at 6:30 p.m. as a virtual meeting and in City Council Chambers and that it takes effect 15 days after final publication, seconded by MPT Stites , motion carried 8-0. DECISIONS, RESOLUTIONS AND MOTIONS 2. Motion to amend the Phase III contract for engineering consulting services for the Improve Wadsworth project with HDR Engineering, Inc., in the amount of $148,827.86 for a total contract amount of $3,122,924.69 CM Hoppe introduced the Motion. Issue A contract was previously awarded to HDR Engineering, Inc. for design services during construction and to serve as the Engineer of Record for the Improve Wadsworth project. In December 2022, the City Council authorized an amendment to the construction contract for additional work between 35th and 41st Avenues, also referred to as Phase II construction. Design support services will be needed from HDR during the construction of this additional work. Additional funding is also required to account for design efforts associated with Phase I construction. An amendment to the Phase III contract with HDR, in the amount of $148,827.86, is being presented for consideration to include this required work. Staff Presentation Director of Public Works, Maria D’Andrea gave a brief presentation, summarizing the financial impacts and background where the costs for design support during construction of Phase II was anticipated in the overall budget. Funding for the Wadsworth project is budgeted in 2023 in the Capital Improvement Program (CIP) budget. The 2023 budget includes adequate funding for this proposed amendment. Public Comment No one came forward to speak. Council Questions and comments CM Hultin asked several detailed and technical questions, which staff addressed. CM Hultin asked about specific plans to communicate progress and upcoming changes to local businesses and residents. Motion by CM Hoppe to amend the Phase III contract for engineering consulting services for the Improve Wadsworth project with HDR Engineering, Inc., in the amount of $148,827.86 for a total contract amount of $3,122,924.69, seconded by Hultin, motion carried 8-0. 3. Resolution No. 38-2023 – a resolution amending the Fiscal Year 2023 Renewal Wheat Ridge Bond Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $95,000 for the purpose of making payments for additional expenses related to the Ward TOD multimodal projects CM Dozeman introduced Resolution 38-2023. Issue This requested action proposes amending the existing contract with the design consultant, SEH, to provide additional services for two projects in the Ward Station area. Specifically, the Ward TOD (Transit Oriented Development) Multimodal Project consists of construction of a pedestrian bridge, plazas, and trail improvements in the Ward Station area. After beginning the environmental work for this project, several additional tasks were identified by the design consultant that are beyond the scope of work previously authorized. In addition, staff wishes to re-start the 52nd Avenue pedestrian connection to finalize design in the next year. A budget supplemental is needed to provide funding for these unbudgeted expenses in the amount of $95,000. Staff Presentation Project Manager Mark Westberg presented to council the prior actions and that a supplemental budget appropriation from the Renewal Wheat Ridge Bond Fund (Fund 40) is required to increase the amount originally budgeted in 2023 for the Ward TOD Multimodal Project. The 2023 budget was adopted before the additional environmental work and miscellaneous expenses were quantified and before the 52nd Avenue Pedestrian Project was ready to restart. He gave a breakdown of the estimated costs as well as an example of a design review fee from the Juchem Ditch Association for $1,000 due to some of their underground facilities being reconstructed. He then stood by to answer questions. Public Comment No one came forward to speak. Council Questions and comments CM had no questions or comments, having previously studied this issue. Motion by CM Dozeman to approve Resolution No. 38-2023, a resolution amending the Fiscal Year 2023 Renewal Wheat Ridge Bond Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $95,000 for the purpose of making payments for additional expenses related to the Ward TOD multimodal projects, seconded by CM Hoppe, motion carried 8-0. 4. Motion to award a contract for the Recreation Center roof replacement project to Independent Roofing Specialists, LLC., of Commerce City, Colorado, and approve subsequent payments in the amount of $926,818.00, with a contingency amount of $46,340.00, for a total not-to-exceed the amount of $973,158.00 CM Weaver introduced the Motion. Issue And The Wheat Ridge Recreation Center opened in February 2002. The existing roof, installed in 2001, is now 22 years old and is overdue for replacement. The roof consists of approximately 47,500 square feet of roof area. The existing roof will be removed and replaced with a new 80 mil TPO (thermoplastic polyolefin) roofing system through this project. In response to a Request for Proposals, eight proposals were received in June 2023. Staff evaluated the proposals based on pre-established criteria and are recommending that the city enter into a contract with Independent Roofing Specialists, LLC of Commerce City, Colorado in the amount of $926,818 plus a staff-managed contingency of $46,340 for a total not-to-exceed amount of $973,158. Staff Presentation Director of Public Works, Maria D’Andrea and Facilities Manager, Dan Beiers gave brief presentations, summarizing the financial impact where $1,100,000 was budgeted for design and construction of this project in the 2023-line item 40-102-800-805 from the Urban Renewal Authority (URA) bond funds. They noted that the Recreation Center is within the URA boundary and, therefore, is eligible for funding from Fund 40. The city put out the Request for Proposals (RFP) for this project, which was issued on April 4, 2023. Eight proposals were received on June 20, 2023. Seven proposals provided information to replace the roof, in accordance with the scope of work. The pricing ranged from $926,818 to $1,399,629. One proposal opted to replace the skylights only at a cost of $134,449. A 5% staff-managed contingency of $46,340 is recommended to account for unknown circumstances that might be encountered on the project. This 5% contingency will only be utilized, if necessary, to account for items not already identified in the scope of work. Given also was the background where the existing roof is 22 years old and is overdue for replacement. The roof will be removed and replaced with a new 80 mil TPO (thermoplastic polyolefin) roofing system through this project. The new roof will have a 30-year warranty. Public Comment No one came forward to speak. Council Questions and comments None on this item, having thoroughly reviewed it previously, Motion by CM Weaver to award a contract for the Recreation Center roof replacement project to Independent Roofing Specialists, LLC., of Commerce City, Colorado, and approve subsequent payments in the amount of $926,818.00, with a contingency amount of $46,340.00, for a total not-to-exceed the amount of $973,158.00, seconded by CM Ohm, motion carried 8-0. CITY MANAGER’S MATTERS Mr. Goff deferred until after the Special Study Session. CITY ATTORNEY’S MATTERS None tonight. ELECTED OFFICIALS’ MATTERS CM Nosler Beck thanked everyone for their love and support. She welcomed her parents, new residents in District IV. She asked for our grace and prayers as she navigates treatment for stage 3 cancer. Her prognosis long-term is excellent. In the shorter-term, she will ask for our help and prayers during her treatment. CM Hultin expressed our support for CM Nosler Beck as she undergoes treatment. CM Hutchinson announced that she is not running for re-election this November, and she hopes qualified candidates will come forward. CM Dozeman expressed her support for CM Nosler Beck and asked us all to pray for Val. CM Weaver expressed good thoughts for CM Nosler Beck. This Wednesday the goats will return to the Meadows. She explained how their presence will improve the soil. CM Hoppe expressed her support for CM Nosler Beck. MPT Stites said we miss CM Nosler Beck and recognized her service to the community for many years. We look forward to your recovery! We need you. The Meadows is very well attended every evening since the goats returned. School will start soon, so buy your school supplies in Wheat Ridge. Mayor Starker thanked CM Hutchinson for her service. He also expressed his support and gratitude to CM Nosler Beck. The Mayor and CM Ohm read books to children at a library recently. ADJOURNMENT to SPECIAL STUDY SESSION  The meeting adjourned at 7:09 pm. APPROVED BY CITY COUNCIL ON July 24, 2023. _________________________________ Steve Kirkpatrick, City Clerk _________________________________ Korey Stites, Mayor Pro Tem The preceding Minutes were prepared according to §47 of Robert’s Rules of Order, i.e., they contain a record of what was done at the meeting, not what was said by the members