HomeMy WebLinkAbout07-10-23 - City Council Meeting MinutesCity Council Meeting Minutes
CITY OF WHEAT RIDGE, COLORADO
7500 WEST 29TH AVENUE, MUNICIPAL BUILDING
July 10, 2023
Note: This meeting was conducted both as a virtual meeting and hybrid, where some
members of the Council or City staff were physically present at the Municipal building,
and some members of the public attended in person as well. Eight members of Council
were present in Council Chambers for this session. Before calling the meeting to order,
Mayor Starker stated the rules and procedures necessitated by this meeting format.
Mayor Starker called the Regular City Council Meeting to order at 6:32 p.m.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA
ROLL CALL OF MEMBERS
Judy Hutchinson Scott Ohm Janeece Hoppe Rachel Hultin
Amanda Weaver Korey Stites Leah Dozeman Valerie Nosler Beck
Also, present: City Attorney Gerald Dahl; City Clerk, Steve Kirkpatrick (virtually); Chief
of Police, Chris Murtha; Deputy City Manager, Allison Scheck; Director of Comm.
Development, Lauren Mikulak; Assistant City Manager, Marianne Schilling, Director of
Parks and Recreation, Karen O’Donnell; Director of Public Works, Maria D’Andrea;
Mary Hester, Sustainability Coordinator; other staff, guests and interested citizens.
APPROVAL OF MINUTES
There were none.
APPROVAL OF AGENDA
Without objection or correction, the agenda stood as announced
PROCLAMATIONS AND CEREMONIES
Mayors Monarch Pledge
The City of Wheat Ridge recognized the international Monarch Pledge, an effort to save
these butterflies from endangered status or even extinction. Mary Hester, Sustainability
Coordinator, joined the Mayor in issuing the Proclamation.
PUBLIC’S RIGHT TO SPEAK
There were none tonight
Note about Wheat Ridge Speaks:
Members of the Public may visit the Wheat Ridge Speaks website and enter written
comments of up to 1,000 words on any Council agenda item. The deadline for citizens
to submit comments is 12:00 Noon Mountain Time on the day of a Council session so
that Council members, other elected officials and City Staff have time to review the
comments before the meeting on Monday evening.
The City Clerk’s Office transcribes those Wheat Ridge Speaks comments into these
minutes, placing each comment along with the record for that agenda item, including
items that address a public hearing (verbatim, if the comments do not contain lascivious
language or unlawful hate speech)
No comments appeared in Wheat Ridge Speaks for this session.
CONSENT AGENDA
There were none tonight
PUBLIC HEARINGS AND ORDINANCES ON SECOND READING
There were none tonight
ORDINANCES ON FIRST READING
1. Council Bill No. 17-2023 – An Ordinance reappointing presiding Municipal Judge
Christopher Randall and approving a presiding Municipal Judge services
agreement
CM OHM introduced Council Bill 17-2023
Issue
The City’s Home Rule Charter provides for appointment of the Municipal Court Judge
for a term of two years. The current term of Presiding Judge Christopher Randall
expired on June 30, 2023.
Motion by CM Ohm to approve Council Bill 07-2023, an ordinance a reappointing
presiding Municipal Judge Christopher Randall and approving a presiding Municipal
Judge services agreement, on first reading, order it published, public hearing set for
Monday, July 24, 2023, at 6:30 p.m. as a virtual meeting and in City Council Chambers
and that it takes effect 15 days after final publication, seconded by MPT Stites , motion
carried 8-0.
DECISIONS, RESOLUTIONS AND MOTIONS
2. Motion to amend the Phase III contract for engineering consulting services for the
Improve Wadsworth project with HDR Engineering, Inc., in the amount of
$148,827.86 for a total contract amount of $3,122,924.69
CM Hoppe introduced the Motion.
Issue
A contract was previously awarded to HDR Engineering, Inc. for design services during
construction and to serve as the Engineer of Record for the Improve Wadsworth project.
In December 2022, the City Council authorized an amendment to the construction
contract for additional work between 35th and 41st Avenues, also referred to as Phase
II construction. Design support services will be needed from HDR during the
construction of this additional work. Additional funding is also required to account for
design efforts associated with Phase I construction. An amendment to the Phase III
contract with HDR, in the amount of $148,827.86, is being presented for consideration
to include this required work.
Staff Presentation
Director of Public Works, Maria D’Andrea gave a brief presentation, summarizing the
financial impacts and background where the costs for design support during
construction of Phase II was anticipated in the overall budget. Funding for the
Wadsworth project is budgeted in 2023 in the Capital Improvement Program (CIP)
budget. The 2023 budget includes adequate funding for this proposed amendment.
Public Comment
No one came forward to speak.
Council Questions and comments
CM Hultin asked several detailed and technical questions, which staff addressed. CM
Hultin asked about specific plans to communicate progress and upcoming changes to
local businesses and residents.
Motion by CM Hoppe to amend the Phase III contract for engineering consulting
services for the Improve Wadsworth project with HDR Engineering, Inc., in the amount
of $148,827.86 for a total contract amount of $3,122,924.69, seconded by Hultin, motion
carried 8-0.
3. Resolution No. 38-2023 – a resolution amending the Fiscal Year 2023 Renewal
Wheat Ridge Bond Fund budget to reflect the approval of a supplemental budget
appropriation in the amount of $95,000 for the purpose of making payments for
additional expenses related to the Ward TOD multimodal projects
CM Dozeman introduced Resolution 38-2023.
Issue
This requested action proposes amending the existing contract with the design
consultant, SEH, to provide additional services for two projects in the Ward Station
area. Specifically, the Ward TOD (Transit Oriented Development) Multimodal Project
consists of construction of a pedestrian bridge, plazas, and trail improvements in the
Ward Station area. After beginning the environmental work for this project, several
additional tasks were identified by the design consultant that are beyond the scope of
work previously authorized. In addition, staff wishes to re-start the 52nd Avenue
pedestrian connection to finalize design in the next year. A budget supplemental is
needed to provide funding for these unbudgeted expenses in the amount of $95,000.
Staff Presentation
Project Manager Mark Westberg presented to council the prior actions and that a
supplemental budget appropriation from the Renewal Wheat Ridge Bond Fund (Fund
40) is required to increase the amount originally budgeted in 2023 for the Ward TOD
Multimodal Project. The 2023 budget was adopted before the additional environmental
work and miscellaneous expenses were quantified and before the 52nd Avenue
Pedestrian Project was ready to restart. He gave a breakdown of the estimated costs as
well as an example of a design review fee from the Juchem Ditch Association for $1,000
due to some of their underground facilities being reconstructed. He then stood by to
answer questions.
Public Comment
No one came forward to speak.
Council Questions and comments
CM had no questions or comments, having previously studied this issue.
Motion by CM Dozeman to approve Resolution No. 38-2023, a resolution amending the
Fiscal Year 2023 Renewal Wheat Ridge Bond Fund budget to reflect the approval of a
supplemental budget appropriation in the amount of $95,000 for the purpose of making
payments for additional expenses related to the Ward TOD multimodal projects,
seconded by CM Hoppe, motion carried 8-0.
4. Motion to award a contract for the Recreation Center roof replacement project to
Independent Roofing Specialists, LLC., of Commerce City, Colorado, and
approve subsequent payments in the amount of $926,818.00, with a contingency
amount of $46,340.00, for a total not-to-exceed the amount of $973,158.00
CM Weaver introduced the Motion.
Issue
And The Wheat Ridge Recreation Center opened in February 2002. The existing roof,
installed in 2001, is now 22 years old and is overdue for replacement. The roof consists
of approximately 47,500 square feet of roof area. The existing roof will be removed and
replaced with a new 80 mil TPO (thermoplastic polyolefin) roofing system through this
project.
In response to a Request for Proposals, eight proposals were received in June 2023.
Staff evaluated the proposals based on pre-established criteria and are recommending
that the city enter into a contract with Independent Roofing Specialists, LLC of
Commerce City, Colorado in the amount of $926,818 plus a staff-managed contingency
of $46,340 for a total not-to-exceed amount of $973,158.
Staff Presentation
Director of Public Works, Maria D’Andrea and Facilities Manager, Dan Beiers gave brief
presentations, summarizing the financial impact where $1,100,000 was budgeted for
design and construction of this project in the 2023-line item 40-102-800-805 from the
Urban Renewal Authority (URA) bond funds. They noted that the Recreation Center is
within the URA boundary and, therefore, is eligible for funding from Fund 40.
The city put out the Request for Proposals (RFP) for this project, which was issued on
April 4, 2023. Eight proposals were received on June 20, 2023. Seven proposals
provided information to replace the roof, in accordance with the scope of work. The
pricing ranged from $926,818 to $1,399,629. One proposal opted to replace the
skylights only at a cost of $134,449.
A 5% staff-managed contingency of $46,340 is recommended to account for unknown
circumstances that might be encountered on the project. This 5% contingency will only
be utilized, if necessary, to account for items not already identified in the scope of work.
Given also was the background where the existing roof is 22 years old and is overdue
for replacement. The roof will be removed and replaced with a new 80 mil TPO
(thermoplastic polyolefin) roofing system through this project. The new roof will have a
30-year warranty.
Public Comment
No one came forward to speak.
Council Questions and comments
None on this item, having thoroughly reviewed it previously,
Motion by CM Weaver to award a contract for the Recreation Center roof replacement
project to Independent Roofing Specialists, LLC., of Commerce City, Colorado, and
approve subsequent payments in the amount of $926,818.00, with a contingency
amount of $46,340.00, for a total not-to-exceed the amount of $973,158.00, seconded
by CM Ohm, motion carried 8-0.
CITY MANAGER’S MATTERS
Mr. Goff deferred until after the Special Study Session.
CITY ATTORNEY’S MATTERS
None tonight.
ELECTED OFFICIALS’ MATTERS
CM Nosler Beck thanked everyone for their love and support. She welcomed her
parents, new residents in District IV. She asked for our grace and prayers as she
navigates treatment for stage 3 cancer. Her prognosis long-term is excellent. In the
shorter-term, she will ask for our help and prayers during her treatment.
CM Hultin expressed our support for CM Nosler Beck as she undergoes treatment.
CM Hutchinson announced that she is not running for re-election this November, and
she hopes qualified candidates will come forward.
CM Dozeman expressed her support for CM Nosler Beck and asked us all to pray for
Val.
CM Weaver expressed good thoughts for CM Nosler Beck. This Wednesday the goats
will return to the Meadows. She explained how their presence will improve the soil.
CM Hoppe expressed her support for CM Nosler Beck.
MPT Stites said we miss CM Nosler Beck and recognized her service to the community
for many years. We look forward to your recovery! We need you. The Meadows is
very well attended every evening since the goats returned. School will start soon, so
buy your school supplies in Wheat Ridge.
Mayor Starker thanked CM Hutchinson for her service. He also expressed his support
and gratitude to CM Nosler Beck. The Mayor and CM Ohm read books to children at a
library recently.
ADJOURNMENT to SPECIAL STUDY SESSION
The meeting adjourned at 7:09 pm.
APPROVED BY CITY COUNCIL ON July 24, 2023.
_________________________________
Steve Kirkpatrick, City Clerk
_________________________________
Korey Stites, Mayor Pro Tem
The preceding Minutes were prepared according to §47 of Robert’s Rules of Order, i.e.,
they contain a record of what was done at the meeting, not what was said by the
members