Loading...
HomeMy WebLinkAboutCouncil Packet 12/14/2009CITY COUNCIL AGENDA: December 14, 2009 Page -2- L CONSENT AGENDA A. Ratification of Mayor DiTullio's Urban Renewal Authority Appointment. B. Ratification of Mayor DiTullio's Budget Oversight Committee Appointment. C. Resolution 63-2009 -amending the fiscal year 2009 General Fund and Recreation Center Fund to reflect the approval of supplemental budget appropriations in the amounts of $199,302 and $105,348, respectively, for the purposes of repairing damage to City assets caused by the July 20, 2009 storm . D. Motion to cancel the Wheat Ridge City Council Study Session of December 21, 2009, and the Regular Meeting of December 28, 2009. , , , PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Council Bill 30-2009 -An Ordinance amending Section 11-183 of the Wheat Ridge Code of Laws to require Pawnbrokers to submit electronic records and digital photographs of property and persons who complete pawn transactions in the City. (Postpone until January 25, 2009) DECISIONS, RESOLUTIONS, AND MOTIONS 3. Resolution 53-2009 -adopting the City Budget and appropriating sums of money to the various funds and spending agencies for the City of Wheat Ridge, Colorado, for the 2010 budget year. 4. Resolution 62-2009 -levyingl general property taxes for the year of 2009, to help defray the costs of government for the City of Wheat Ridge, Colorado, for the 2010 Budget Year. 5. Resolution 61-2009 -amending the fiscal year 2009 general fund budget to reflect the approval of a supplemental budget appropriation for additional Contract Building Inspections related to damage from the July 20, 2009 storm to Code Consultants International in the amount of $56,550. 6. Award of ITB-09-34 38th Avenue and Kipling Street Park to Golden Triangle Construction Inc. in the amount of $1,513,888 for the purpose of Park Construction. 7. Approval of Contract Award to Design Concepts in the amount of $30,245 for the purpose of Park Construction, Observation and As-Built Services. 8. Resolution 59-2009 -adopting amendments to the City of Wheat Ridge Comprehensive Plan concerning the Three-Mile Plan. (Case No. WPA-08-02) CITY COUNCIL AGENDA: December 14, 2009 Page -3- !L Resolution 58-2009 -in support of removing the options identified by the Jefferson County Schools Facilities Usage Committee that directly affect the schools in the City of Wheat Ridge. 10. Resolution 60-2009 -awarding 8icycle and Pedestrian Master Plan Phase Two in the amount of $24,950 and in connection therewith , approval of a supplemental budget appropriation in the amount of $24,950. CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS Motion for Executive Session for a conference with the City Attorney under Charter Section 5.7(8)(1) and Section 24-72-402(4)(8). C.R.S., specifically: Conference with the City Attorney for legal advice on the water supply to the Richards Hart Estate. ' ELECTED OFFICIALS' MATTERS ADJOURNMENT CITY COUNCIL MINUTES: November 23, 2009 Page -2- PUBLIC HEARINGS AND ORDINANCES ON SECOND READING .1. Council Bill 31-2009 -extending the Moratorium enacted by Section 2 of Ordinance 1453, Series 2009, on the submission, acceptance, processing, and approval of any application for a City of Wheat Ridge Permit or License related to the operation of a business or cooperative that sells or cultivates Medical Marijuana pursuant to the authority granted by Article XVIII , Section 14 of the Colorado Constitution. Mayor DiTullio opened the public hearing. Council Bill 31 -2009 was introduced by Council Member Langworthy. City Clerk Michael Snow assigned Ordinance No. 1457. Joseph Jorbin runs a Medical Marijuana dispensary in the City pf Wheat Ridge and has plans to open more. He urged the Council not to pass this Ordinance extending the moratorium. It merely prevents him and others from opening another legitimate tax revenue generating business in the City of Wheat Ridge. Mayor DiTullio closed the public hearing. Motion by Mrs. Langworthy to approve Council Bill 31-2009 (Ordinance No. 1457) on second reading, and that it take effect 15 days after final publication; seconded by Mr. Reinhart and Mrs. Sang; carried 7-1 with Mr. DeMott voting No. DECISIONS, RESOLUTIONS, AND MOTIONS 2. Resolution 57-2009 -approvjng the extension of the Metropolitan DUI Task Force Intergovernmental Agreement through the remainder of 2009 and delegating the Authority to execute such amendments and extensions of term to the City Manager. Resolution 57-2009 was introduced by Mrs. Langworthy. Motion by Mrs. Langworthy to approve Resolution 57-2009; seconded by Mr. Reinhart and Mrs. Sang ; carried 8-0. 3. Election of Mayor pro tem. City Clerk Michael Snow announced the nomination by paper ballot of the following Council Members as candidates for Mayor Pro Tem: Davis Reinhart, Wanda Sang and Mike Stites. Motion by Mr. Stites to elect Council Member Wanda Sang as Mayor Pro Tem, effective immediately, term to expire upon election of her successor; seconded by Mr. DeMott; failed 5-3 with Council Members Stites, DeMott and Sang voting Yes. Motion by Ms. Berry to elect Council Member Davis Reinhart as Mayor Pro Tem, effective immediately, term to expire upon election of his successor; seconded by Mrs. Adams; carried 6-2 with Council Members Stites and Sang voting No. CITY COUNCIL MINUTES: November 23 ,2009 Page -3- 4. Ratification of Mayor DiTullio's appointment to the Wheat Ridge Housing Authority. Motion by Mrs. Sang to ratify the mayoral appointment of Joseph DeMott to the Wheat Ridge Housing Authority; seconded by Mr. Reinhart; carried 8-0. 5. Ratification of Mayor DiTullio's Budget Oversight Committee appointment. Motion by Mrs. Sang to ratify the mayoral appointment of Joyce Jay to the Citizen Budget Oversight Committee; term to expire November 2010; seconded by Mrs. Langworthy; carried 8-0. 6. Appointment of City Director to the Wheat Ridge Business District. Motion by Mr. Stites to appoint Council Member Joseph DeMo~ \is a City Director on the Wheat Ridge Business District Board of Directors; seconded by Mrs. Sang; carried 8-0. L Motion to Approve Payment to Code Consultants International in the Amount of $41 ,310 from Account #01-122-700-704 for October 2009 Contract Building Inspections. Motion by Mr. Stites to approve payment to Code Consultants International in the Amount of $41,310 from Account #01-122-700-704 for October 2009 Contract Building Inspections; seconded by Mr. Reinhart; carried 8-0. CITY COUNCIL MINUTES: November 23 , 2009 Page -4- ELECTED OFFICIALS' MATTERS The City Clerk's Office is looking for two Wheat Ridge citizen volunteers to be appointed to the Election Commission . Commissioners will serve a term of two years and may be from any District of the City. If interested, please contact the City Clerk at 303-235-2823. City Clerk Michael Snow condemned the content of the billboard posted by Phil Wolf of Wolf Automotive in Wheat Ridge. Mr. Snow believes protection of one's First Amendment Rights is paramount in this country and he would always seek first to protect a citizen's right and would encourage their dissent or support of its government officials regardless of their perspective. However, this depiction of President Obama as a mujahid, thereby implying an association as well to the murdering of innocent US citizens, is despicable and pangs of racism, bigotry and ignorance while harming the image of our City, his own business and general progress in our country. . I Council expressed a thank you to outgoing Council Members and a warm welcome and congratulations to its newly elected members. Meeting adjourned at 8:09p.m. tdJ~ Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON DECEMBER 14, 2010 BY A VOTE OF __ to __ I Davis Reinhart, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. Council Action Form December 14, 2009 Page 2 RECOMMENDED MOTION: "1 move to ratify the mayoral appointment of Tom Radigan to the Urban Renewal Authority, representing District Ill, term to expire November, 2014." Or "1 move to deny the mayoral appointment of Tom Radigan to the Urban Renewal Authority, representing District fIT, for the following reason(s) " REPORT PREPARED/REVIEWED BY: , Janice Smothers, Administrative Assistant to the Mayor and City Council Michael Snow, City Clerk ATTACHMENTS: 1. Application -Tom Radigan Council Action Form December 14, 2009 Page 2 RECOMMENDED MOTION: "r move to ratify the mayoral appointment of Melody Ortega to the Citizen Budget Oversight Committee." Or, "1 move to deny ratification of the mayoral appointment of Melody Ortega to the Citizen Budget Oversight Committee for the following reason(s) " REPORT PREPAREDfREVIEWED BY: Janice Smothers, Administrative Assistant to the Mayor and City Council Michael Snow, City Clerk ATT ACHMENTS: 1. Application -Melody Ortega 2. Application -Lucian Burt Melody Lisa Ortega 4140 Ingalls Street Wheat Ridge, CO 80033 303-463-5610 Melodybiz@comcast.net , Melody Ortega has been both Compliance and Concessions Administration Manager for Stapleton and Denver International Airport's since 1990. Over the past 20 years she has been responsible overseeing 400 tenant contracts, which have gross annual revenue of 683 million dollars. The daily administration of the airport's 128 concession contracts includes: product, sales, hours of operation, pricing, signage, environmental, aesthetics and policy development relative to the daily operations of the concessions program. Ms. Ortega developed the Stapleton and Denver International Airport's Aviation Compliance Program which incluqes budget analysis, cost recovery, initial capital investments and mid-term refurbishments. She also collaborated with other airports on the enhancements of industry standards in regards to ground transportation. She was the national speaker for American Association of Aviation Executives for "Maximizing Revenue through Aviation Compliance". Before becoming the Concessions Administration Manager, she was the supervisor in the Guest Services division where she improved communications by automating and tracking the airport's system response time to bring resolution to travelers' complaints and requests. Melody has a double degree (B.A.) in Business Administration and Human Resource Management from Regis University. Lucian Burt Wheat Ridge, CO 720.810.5898 LUcian.burt@gmail.com Objective Employment Volunteer position on the Budget Oversight Committee. , , Inside Sales Representative. Clark Security Products. 2005-2009. Focus on Industrial and Contract Hardware customers, preparing estimates and competitive bids. Made outbound calls to underperforming accounts to increase sales. Processed sales orders, placed, tracked and expedited special factory orders. Performed hardware takeoffs for a major national account. Outside Sales Representative. Clark Security Products. 2001 -2005. Managed $2.5 million territory in Colorado and Wyoming. Including major universities and school districts, industrial accounts, hardware stores, plus retaillock~miths, access control and door companies. Prospected for new customers, developed dormant and underperforming accounts, helped customers develop new markets and product lines. Service Manager. Clark Security Products. 1999-2001. Managed and supervised Inside Sales! Customer Service, Sales Support, and Will Call departments. Active in hiring, training, coaching, performance reviews, and conflict resolution, scheduling, sales and customer service. Account ManagerfTelesales. Clark Security Products. July 1996-June 1999. Developed and maintained accounts in several territories. Responsibilities included prospecting, cold calling, scheduled calls of existing accounts to promote sales and programs, establish contracts, and resolve problems. Industrial Sales /Inside Sales. Clark Security Products. Feb. 1996. -June1996. Process orders and returns, prepare competitive bids. Provide technical support. Summary of Qualifications Education Volunteer Experience Inside Sales Representative. American Lock & Supply. March 1989-January 1996. Process orders, quotes, competitive bids, and retums, provide technical support and general customer service to locksmiths, hardware dealers, and industrial end users. Operations Manager. Colorado Security Products. 1987-1988. Managed 5 retail security products stores. Responsibilities included supervising, training Store Managers, Assistants, and Apprentices, as well as customer relations. Partner/Manager. Bonded Locksmith Co ., Inc. 1979- 1987 managed all aspects of this thriving Locksmith, Access Control, and Burglar Alarm Company: Hiring, Training, Supervising, Evaluating staff: Marketing, Outside Sales, Counter Sales, Accounting , Financing, Tax Report Preparation, Scheduling, Dispatching and Locksmith functions. Operated 4 service vans and a retail store with a staff of 5 to 1 o. Territory Management, Product and Program Presentations, MS Excel, MS Power Point, Bid Preparation , Design and teach classes, Site surveys, Problem solving, Hardware take-offs, Supervising Staff, General Management. Bachelor of Science, University of Colorado at Boulder, 1979. Business AGlministration. Emphasis in Human Resources Management. Head Coach, YMCA High School "Recreational" Basketball League. (2005/2006 & 200612007 seasons). Head Coach, Jefferson County youth Basketball League. (2001/2002 & 200212003 seasons). Assistant CoachlScore Keeper, JEFFCO Youth Basketball League. (2003/2004). Assistant Coach, North Jeffco Junior Baseball Association. (Fall 2003). SecretarylTreasurer. Tennyson Street Merchants Association. Helped organize area business owners for urban renewal project in Denver's historic Elitch neighborhood shopping district. Co-wrote grant proposal to Denver's Economic Development Agency that resulted in major street and public right-of way improvements. Council Action Form December 14,2009 Page 2 BACKGROUND: City assets sustained considerable damage from a wind and hail storm that blew through the City on the night of July 20, 2009. CIRSA, the City's insurance broker, was onsite for several days after the storm assessing the damage to insured City property. A majority of the storm damage to City property occurred at the Recreation Center, City Parks and the Public Works Shops. The damages and repair costs are as follows: • Recreation Center -roof, stucco, gym floor, HVAC units -$105,348 • Public Works Shops -roofs, siding, canopies, gutters -$78,716 • Parks -landscaping, fencing, roofs, glass, lighting -$87,465 • Vehicles -hail damage -$28,662 • Fences -$4,457 RECOMMENDATIONS: The staff recommends approval the supplemental budget appropriation. RECOMMENDED MOTION: "I move to approve Resolution No. 63-2009 amending the fiscal year 2009 General Fund and Recreation Center Fund to reflect the approval of supplemental budget appropriations in the amounts of$199,302 and $105,348, respectively, for the purposes of repairing damage to City assets caused by the July 20, 2009 storm." Or, "I move to postpone indefinitely Resolution No. 63-2009 for the following reason(s) " REPORT PREPARED BY: Patrick Goff, Deputy City Manager ATTACHMENTS: I. Resolution No. 63-2009 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 63 Series of 2009 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2009 GENERAL FUND AND RECREATION CENTER FUND TO REFLECT THE APPROVAL OF SUPPLEMENTAL BUDGET APPROPRIATIONS IN THE AMOUNTS OF $199,302 AND $105,348, RESPECTIVELY, FOR THE PURPOSES OF REPAIRING DAMAGE TO CITY ASSETS CAUSED BY THE JULY 20, 2009 STORM WHEREAS, on the evening of Monday, July 20, 2009, Wheat Ridge was hit by a major storm which caused damage to numerous City assets; arid WHEREAS, the City carries property and liability insurance coverage through the Colorado Intergovernmental Risk Sharing Association with a deductible of $10 ,000; and WHEREAS, the City received numerous quotes from a variety of vendors to repair the damages; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: , 1. The City Council authorizes the transfer of $304,650 from the General Fund and Recreation Center Fund undesignated reserves to the following accounts: 01-303-650-662 01-303-800-812 01-603-700-774 01-603-800-812 64-602 -800-809 $2,321 .00 $109 ,516.00 $50,820.00 $36 ,645.00 $105 ,348.00 DONE AND RESOLVED THIS 14th day of December 2009. Jerry DiTullio, Mayor ATIEST: Michael D. Snow, City Clerk Council Action Form December 14,2009 Page 2 RECOMMENDED MOTION: "T move to cancel the City Council Study Session on December 21, and the regular meeting on December 28, 2009." Or, "I move to leave the Council meeting(s) as previously scheduled for the following reason(s) " REPORT PREPARED BY: Patrick Goff, Deputy City Manager Council Action Form December 14,2009 Page 2 BACKGROUND: Records provided by pawnbrokers provide valuable law enforcement information to the Police Department that can aid in the identification of criminal suspects and recovery of stolen property. The City's current pawnshop regulations require pawnbrokers to provide a handwritten completed paper form with a right index fingerprint of all customers completing a pawn transaction in the City. Since the original adoption of these regulations, advances in technology in the form of digital photography and electronic recordkeeping have become readily,available and affordable to the average business owner. Digital photographs are typically clearer than film photographs and electronic files occupy less space than paper files. The paper format in which pawn information is currently being captured is not the most useful to the Police Department, nor does it provide the greatest protection to these businesses. On October 26,2009, Council member Wanda Sang introduced Council Bill 30-2009 on second reading. Chief Daniel Brennan presented the staff report and recommended that City Council continue the Public Hearing and a decision on this Ordinance while the Police Department refined the implementation ofthis ordinance with the affected business owners. A motion was made and seconded to continue the Public Hearing and carried 8-0 to continue the Public Hearing to December 14,2009. Since October 26, members of the Policye Department met with representatives of the two EZ Pawn stores in the City regarding the proposed amendments to Section 11-183 of the City Code of Laws. The representatives from EZ Pawn agreed to install an upgraded color video system that would provide better identifiable images of persons conducting pawn transactions and property involved in transactions. The upgraded video system was installed on December 4, 2009 and the Police Department is requesting a postponement of the Public Hearing to evaluate the new system to make sure it provides the desired effects of the proposed ordinance. RECOMMENDATIONS: Postpone the Public Hearing to Amend Section 11-183 of the City Code of Laws to require pawnbrokers to submit digital photographs of property and persons who complete a pawn transaction in the City until January 25, 20 to at 7:00 p.m. RECOMMENDED MOTION: "1 move to postpone the Public Hearing on Council Bill No. 30-2009 until January 25 , 2009 at 7:00 p.m." Or, Council Action Fonn December 14, 2009 Page 3 "I move to postpone indefinitely the approval of Council Bill No. 30-2009 for the following reasons: " REPORT PREPARED BY; Daniel G. Brennan, Chief of Police ATTACHMENTS: 1. Council Bill 30-2009 2. Staff Memo -Pawnbroker Ordinance Revised , 3. Staff Report -Council Bill 30-2009, Proposed Motion to Amend Pawn Ordinance CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER SANG Council Bill No. 30 Ordinance No. ___ _ Series of 2009 TITLE: AN ORDINANCE CONCERNING PAWNBROKER RECORD KEEPING AND RECORD SUBMISSION REQUIREMENTS AND MAKING CONFORMING AMENDMENTS TO ARTICLE VII OF CHAPTER 11 OF THE CODE OF LAWS WHEREAS, the City of Wheat Ridge, acting through its City Council, possesses the authority pursuant to Article XX of the Colorado Constitution, the City's Home Rule Charter, and C.R.S. § 31-15-501 (1 )(g) to license and regulate pawnbrokers within the City; and WHEREAS, pursuant to this authority the Council previously adopted regulations concerning pawnbrokers, including certain record keeping and record submission requirements; and WHEREAS, the Council finds that in the fifteen years since such regulations were originally adopted , digital photography and the creation and maintenance of electronic files have become more readily-available and affordable to the average business owner; and WHEREAS, the Council furt,her finds that digital photography is clearer than film photography and that electronic files, including picture files, occupy less space than paper files and are generally more desirable in the context of pawn broker records; and WHEREAS, the Council therefore desires to require pawnbrokers to digitally photograph pawnors and pawned property and to provide required records to the Wheat Ridge Police Department in electronic form or such other form approved by the Police Department. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO AS FOLLOWS: Section 1. Subsection (h) of Section 11-183 of the Code of Laws, concerning pawnbrokers' obligations to provide certain records, is hereby amended as follows: (h) Provision of records to law enforcement. Every pawnbroker shall provide the police department 10Gai law eRfoFGemeRt ageRCY, on a weekly basis, with two (2) GOl3ies of the records, origiRal I3I11S ORe (1) GOI3Y, OR a form al3l3FOved by the 10Gai law eRforGemeRt ageRGY of all tangible personal property accepted during the preceding week. including aA4 GOl3ies of the customer's declaration of ownership. The forms shall be RO ATTACHMENT 1 sFI1aller thaR 6" x 4" aml Re larger thaR 6" x 9". The roFFI1 Such records shall be submitted in electronic form . or such other form and number as approved from time to time by the police department and shall contain the same information required to be recorded in the pawnbroker's register pursuant to subsection (a) of this section. The pawnbroker shall obtain the right index fingerprint from the customer and affix it to a box provided for that purpose on the form . The police department leGal law eRromeFl1eRt ageRGY shall designate the day of the week on which the records and declarations shall be submitted. Section 2. Subsection (k) of Section 11-183 of the Code of Laws, concerning the videotaping of pawnbroker transactions, is hereby amended ,as follows: (k) Videotaping of transactions. Every pawnbroker shall videotape all transactions, including those which do not result in a contract for purchase or purchase transaction. The face of each customer who enters into a purchase transaction or contract for purchase shall be digitally photographed as shall the item's) pawned. The videotape and photograph's) shall be in a format approved by the police department and of such quality that it clearly displays the item's) and an identifiable frontal image of the customer, Any such videotapes shall be kept by the pawnbroker for a minimum of ninety (90) days and shall be subject to police review. If the videotape contains photographic evidence as determined by the police department. it shall be kept by the pawnbroker for one hundred and eighty (180\ days. , Section 3. Severabilitv: Conflicting Ordinances Repealed. If any section, subsection or clause of this ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed . Section 4. Effective Date. This Ordinance shall take effect fifteen days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of 7 to 1 on the 12th day of October, 2009, ordered published by title in a newspaper of general circulation in the City of Wheat Ridge and Public Hearing and consideration on final passage set for Monday, October 26, 2009, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this day of ,2009. SIGNED by the Mayor on this ___ day of _________ , 2009. ATTEST: Michael Snow, City Clerk First Publication : October 15, 2009 Second Publication: Wheat Ridge Transcript: Effective Date: Jerry DiTullio, Mayor Approved As To Form Gerald E. Dahl, City Attorney • •• .' ~ City of A~Wheat~dge ~OLlCE DEPARTMENT Memorandum TO: Mayor Jerry DiTullio, and City Council THROUGH: Randy Young, City Manager Daniel G. Brennan, Chief of Police FROM: Jim Lorentz, Division Commander Support Services Division DATE: September 25, 2009 (For Study Session of October 5) SUBJECT: Staff Report -Revision to the Pawn Broker Ordinance Concerning Pawnbroker Recordkeeping and Record Submission Requirements EXECUTIVE SUMMARY As is common practice, the City currently requires pawnbrokers to keep detailed records of their inventory and customers. These records must be periodically filed with the Police Department. These records, provided by pawnbrokers, can provide valuable law enforcement information to the Police Department that aids in the identification of criminal suspects and recovery of stolen property. Since the original adoption of the pawnbroker provisions of the Wheat Ridge Code of Laws, digital photography and electronic recordkeeping have become readily available and affordable to the average business owner. Digital photographs are typically clearer than film photographs and electronic files occupy less space than paper files. The Police Department is seeking direction from City Council on revising the aforementioned ordinance pertaining to required acts of pawnbrokers. STATEMENT OF THE ISSUES The City'S current pawnshop regulations (Article VII of Chapter 11 of the Code of Laws) were adopted 15 years ago. Advances in technology since that time have made the City's current reporting requirements outdated. The development of digital photography and electronic records has become more available and affordable to the average business. Currently, information is not captured in a matter that is most useful to the Police Department, nor does it provide the greatest protection to these businesses. Section 11-183(h) of the City Code of Laws requires that every pawnbroker provide on a weekly basis two copies of the transaction record (original record plus one copy) on a form approved by the Police Department. The form lists all tangible personal property accepted during the preceding week, as well as copies of the customer's declaration of ownership. The ordinance also requires the pawnbroker to obtain the right index fingerprint from the customer and affix it to a box provided for that purpose on the form. Pawnbrokers are currently submitting this ATTACHMENT 2 Revision to the Pawn Broker Ordinance September 25, 2009 Page 2 information electronically to the department, so a revision to the current ordinance is necessary to reflect this improved practice. The ordinance still requires the submission of an original form with the right index fingerprint affixed to the form to assist in the identification of criminal offenders. Section 11-183(k) of the City Code of Laws requires pawnbrokers to videotape transactions, including those that do not result in a contract for purchase or purchase transaction. The ordinance requires videotapes be kept for a minimum of 90 days and the videotapes are subject to review by members of the Police Department. Videotaping transactions is very helpful to police detectives in identifYing a suspect(s) involved is pawning stolen property. However, problems have occurred when the videotape does not capture the complete image of the seller (customer pawning an item), and when items are not photographed, so they can be identified later. This is particularly important when investigating cases involving jewelry and other sensitive items. In an effort to improve the department's ability to identify the criminal offender and identifY the pawned property, the department recommends adding the following language to the ordinance requiring that the " .. ./ace of each customer who enters into a purchase transaction or contract for purchase shall be digitally photographed as shall the itemM pawned. The videotape and photograph(s) shall be in a format approved by the Police Department and of such quality that it clearly displays the item(s) and an identifiable frontal impale of the customer." In addition, the revision would require the videotape of the transaction be kept by the pawnbroker for a minimum of 90 days and remain subject to police review; however, if the videotape contains photographic evidence, the revised ordinance would require the videotape be held for 180 days. FINANCIAL IMPACT I There is no financial impact to the City. Digital photographs can be stored on existing hardware. ALTERNATIVES CONSIDERED 1. Amend Section 11-183 of the City Code of Laws to require pawnbrokers to submit digital photographs of property and persons who complete pawn transactions in the City 2. Take no action at this time and continue to operate as in the past RECOMMENDATION The Police Department is seeking direction from City Council on revising the aforementioned ordinance pertaining to required acts of pawnbrokers. ATTACHMENTS: 1. Proposed rev ision to Section 11-183 of the City Code of Laws JLldb · , .' ~ City of ~WheatF-L-dge ~OLlCE DEPARTMENT Memorandum TO: Mayor DiTullio and City Council THROUGH: Randy Young, City Manager Daniel G. Brennan, Chief of Police FROM: Jim Lorentz, Division Commander Support Services Division DATE: December 2, 2009 SUBJECT: Staff Report -Council Bill 30-2009, Proposed Motion to Amend Pawn Ordinance (Section 11-183 of the Code of Laws) SUMMARY The Police Department submitted amendments to Section 11-183 of the City Code of Laws. Advances in technology have made the City's current reporting requirements outdated. The development of digital photography and electronic records has become more available and affordable to the average business. The proposed revisions would require pawnbrokers to submit digital photographs of property and persons who complete pawn transactions in the City, and reflect changes regarding the electronic submission of transaction records. These records provided by pawnbrokers can provitle valuable law enforcement information to the Police Department that aid in the identification of criminal suspects and recovery of stolen property. On October 26, 2009, Council member Wanda Sang introduced Council Bill 30-2009 on second reading. Chief Daniel Brennan presented the staff report and recommended that Council continue the Public Hearing and a decision on this Ordinance while the Police Department refined its implementation with affected business owners. A motion was made by Councilmember Sang to continue the Public Hearing to December 14, 2009; seconded by Councilmember Rotola; and carried 8-0. BACKGROUND On November 16, 2009, members of staff, Commander Jim Lorentz, Sergeant Lila Cohen, and Detective Paul Wacker met with representatives of EZ Pawn: Steve Bullard, Dan Gardner, Jim Bantham, and Regional Director Eric Garman. An agreement in principle was reached for EZ Pawn to provide better identifiable images of persons and property through the use of an upgraded color video system. EZ Pawn representatives agreed to install this system within 30 days. EZ Pawn representatives acknowledged the difficulties law enforcement has in identifying criminal suspects with the current system. I f this upgrade works, it is not necessary to revise the current ordinance to reflect this requirement of a digital photograph. ATT ACHMENT 3 Staff Report -Council Bill 30-2009, Proposed Motion to Amend Pawn Ordinance December 2, 2009 Page 2 ALTERNATIVES I. Hold the Public Hearing on December 14, 2009 and vote on the current ordinance as written. 2. Postpone the Public Hearing until January 20 I 0 to allow the Police Department time to evaluate the new video system being installed by EZ Pawn. RECOMMENDATION Staff recommends that City Council postpone the Public Hearing scheduled for December 14, 2009, and continue the adoption of this ordinance until January 2010. At that time, it is anticipated that the new system will be in place at EZ Pawn and can be evaluated. Based on discussion, it is believed that the system will provide the desired affects of the proposed ordinance through the use of video rather than digital photos. After review, the proposed ordinance will be revised to accommodate and reflect these changes. Attachments: Council Bill 30-2009 Staff Report JUDB Council Action Fonn December 14, 2009 Page 2 • October 12, 2009 -adoption of the budget was considered, a motion was approved to postpone adoption until the October 26, 2009 City Council meeting and to direct the City Manager to identify Public Works projects and their funding source up to $1.0 million for the 20 10 Budget • October 26, 2009 -adoption of the budget was considered, a motion was approved to postpone adoption until after the new Council was seated • December 7, 2009 -study session to review proposed 2010 Budget; consensus to forward budget to December 14, 2009 meeting for adoption FINANCIAL IMPACT: A total budget of $29,054,040 IS to be appropriated to the various funds In the attached resolution. BACKGROUND: Wheat Ridge's total proposed General Fund operating budget for 2010 is $23,891,701. The City'S total 2010 operating budget, represents a 9% decrease compared to the adjusted 2009 Budget. The projected 2010 General Fund ending fund balance is $6,487,575 or 27% of expenditures. The total City budget for 20 I 0, which includes the General Fund, CIP and Special Revenue Funds is $29,054,040. WHEAT RIDGE GOALS 2010 The Mayor, City Council and staff have worked together over the last several years to develop and update a strategic plan including a vision, plan, and action agenda to define that "desired destination for Wheat Ridge" and to drjlw the "map to Wheat Ridge's destination." City Services Develop and implement fiscal sustainabi lity to support core services that proactively ensure the health, safety and welfare of our citizens; attract, develop and retain a fully engaged workforce; and fund internal infrastructure needs. Sustainable Growth Encourage and enhance lifestyle choices through mixed use, traditional neighborhoods and commercial development. Promote the integration of multi-modal transportation systems and improve public infrastructure. Support sustainable growth as a community value and develop the concept of the city as a steward of public resources by pursuing activities that support environmental equity and health for all citizens. Economic Vitality Through collaboration and partnership with the community, public and private entities, support economic development efforts that attract, retain, and create quality jobs to ensure a diverse local economy, a resilient and growing city tax base, and thriving neighborhoods and commercial centers. Council Action Fonn December 14, 2009 Page 3 Quality of Life We are a visionary community repositioning ourselves to preserve our environmental resources, enhance our small-town values, provide a safe environment for our residents, provide diverse cultural and recreational amenities, provide unique and diverse commercial and residential choices, and promote opportunities for our citizens to engage in a healthy and active lifestyle. Civic Engagement Engage citizens, businesses and other public and private entities to develop a shared vision and sense of community. ECONOMICS Staff used these goals as a guide to develop strategies and priority projects for the 2010 Budget. Unfortunately, because of decreasing revenues, increasing expenses and uncertainty in the economy the budget being presented this year is a "bare bones" budget which provides resources for a base level of services and programs. Sales tax, the City's largest revenue source, is projected to decrease in 2009 by 7% compared to 2008 actual revenue and 12% compared to 2009 projected revenue. Total General Fund revenues for 2009 are projected to decrease by 14% compared to 2008 actual revenue and 9% compared to 2009 projected revenue. Sales tax is expected to remain flat in 2010 and total General Fund revenues will experience about a 2% decrease. The 2009 Budget will provide for an ending fund balance of $6.5 million or 27% of operating expenditures. Staff made significant cJts to the 2009 Budget throughout the year which has increased the ending fund balance beyond what was originally expected. The 20 I 0 Proposed Budget ending fund balance is projected to remain at $6.5 as the 20 I 0 Budget was balanced without using the fund balance. As we continue to "ride out this wave" of uncertainty and economic turmoil, we are proud to say that the City's employees have done a tremendous job of maintaining a base level of services and programs while cutting back in all areas of expenditures. As the international financial meltdown began many months ago, staff began to make the adjustments necessary to maintain a balanced budget. Early in 2009, all departments were directed to hold all discretionary spending until a more complete revenue trend for 2009 could be determined. As revenues continued to trend negatively through the first half of2009, the decision was made to bring forward to City Council over $2.5 million in permanent budget reductions to the 2009 Budget: Administrative Services -$253,144 • Employee PTO Buy Back Program • Employee Well ness Assessment Program • Various information technology software and equipment • Elimination of "Year in Review" WRTV8 production • Conferences, meetings and training Council Action Form December 14,2009 Page 4 Community Development -$57,825 • Salary savings due to vacant Inspector/Plan Review position • Various operating supplies and expenses • Conferences, meetings and training Municipal Court -$20,609 • Salary savings due to staff resignations and leaving positions vacant and/or filling positions with temporary employees Parks and Recreation -$198,692 • Salary savings due to vacant Forestry Assistant and Parks Mailltenance I positions • Savings in utility expenses • Various operating supplies and expenses • Building improvements to Senior/Community Center • Open space improvements • Conferences, meetings and training Police -$346,294 • Overtime for problem-oriented policing projects, Recreation Center security, summer greenbelt patrol, scanning records • Conferences, meetings and training • Salary savings due to freezing Police Investigative Technician vacancy • Various equipment for police operations • Various operating supplies and ,expenses • Deferral of equipment maintenance Public Works -$369,700 • Engineering and design services for the Cabela's project • Savings in fuel expenses • Reduction in fleet -tandem dump truck and snow plow • Salary savings due to freezing Maintenance II vacancy and temporarily filling with an engineering position • Conferences, meetings and training Although a significant amount of expenditures were cut from the 2009 Budget, the belt tightening continued with the drafting of the 2010 Proposed Budget. Staff was directed to submit a "bare bones" 2010 Budget which included only those expenditure requests that are tied directly to providing a base level of services and programs. Unfortunately, the City's budget has been relatively limited to these types of appropriations; therefore, any additional cuts will primarily be deferrals of critical equipment replacement and preventative maintenance. Council Action Form December 14, 2009 Page 5 A summary of the proposed impacts to the 2010 Budget includes: • The elimination of the annual transfer to the ClP Budget for capital expenditures. The 20 I 0 Proposed CIP Budget is limited to minor pavement repair and pavement crack filling and contingency funding for unanticipated public improvement projects. • All scheduled vehicle replacements will be deferred. The 2010 Proposed Budget will include a small increase in vehicle maintenance expenditures to maintain older vehicles with more miles. • The 20 I 0 Proposed Budget includes an increase of apprpximately 8% in medical insurance premiums, which was accomplished by creating a three-tiered City/employee contribution option which will require employees to pay a larger percentage of the premium for a richer level of benefits. • 2009 mid-year market adjustments to employee compensation plans were suspended and the 2010 Proposed Budget does not include employee salary step increases. • Two employee furlough days will be implemented during the remainder of 2009 and four additional days are planned for the 2010 fiscal year. • Training, conference and meeting expenses have been significantly reduced or eliminated unless specifically required for the job. J • The annual contribution to WR2020 will be eliminated. Future funding to WR2020 will be distributed in response to grant requests from WR2020. REVENUES AND EXPENDITURES The total 20 I 0 Proposed Budget is $29,054,040. The budget is based on projected revenues of $28,684,989. In addition, the beginning fund balance for 2010 is projected at $12,784,623 which brings the total available funds to $41,469,612. This will provide for a projected ending fund balance of$12,415,572 which is a 40% increase compared to the 2009 Budget. Detailed revenue and expenditure tables are presented in the Revenue and Expenditure Summary section of this Budget. General Fund General Fund revenue is projected at $23,891,701 which is a 2% decrease compared to 2009 estimated revenues. In addition, the beginning fund balance for 2009 is projected at $6,487,575 which brings the total available funds for the General Fund to $30,379,276. General fund expenditures total $23,891,701. General Fund expenditures represent a 9% decrease compared to the adjusted 2009 Budget and a I % decrease compared to the estimated 2009 Budget. This will provide for a projected ending fund balance of$6,487,575 or 27% of expenditures which is a 14% increase compared to the 2009 Budget. Council Action Form December 14,2009 Page 6 Capital Investment Program Fund CIP Fund revenue is projected at $300,000 which is a 19% decrease compared to the 2009 estimated revenue of $372 ,000. In addition, the beginning fund balance for 2010 is projected at $3,290,356 which brings the total available funds for the CIP Fund to $3 ,590,356. The 2010 CIP Budget is very limited due to a projected decrease in available funds . The only proposed capital projects for 2010 are limited to minor pavement repair and pavement crack filling. In addition $100,000 is proposed for contingency funding for unanticipated street public improvement projects. CIP expenditures total $350,000 which is a 94% decrease compared to the adjusted 2009 Budget and an 85% decrease compared to the estim<jted 2009 Budget. This will provide for a projected ending fund balance of $3,240,356. It will be prudent to maintain this fund balance as the City's share of the 32nd and Youngfield interchange improvements are projected to cost at least $3 .3 million. Open Space Fund Open Space revenue is projected at $1 ,651 ,500 which is a 7% increase compared to the 2009 estimated revenue of $1 ,543 ,505. [n addition, the beginning fund balance for 2010 is projected at $212,90 I which brings the total available funds for the Open Space Fund to $1 ,864,40 I. Open Space projects for 20 10 include open space improvements, park maintenance projects, open space sign fabrication , Public Works and Parks Operation Facility improvements and Phase I and II of the 38th Avenue and Kipling Street Park. Open Space expenditures total $1,485,287 which is an 18% decrease compared tg the adjusted 2009 Budget and a 16% decrease compared to the estimated 2009 Budget. This will provide for a projected ending fund balance of$379, 114. Conservation Trust Fund Conservation Trust revenue is projected at $391,970, which is a 15% decrease compared to the 2009 estimated revenue of $459,066. In addition, the beginning fund balance for 2010 is projected at $191,018 which brings the total available funds for the Conservation Trust Fund to $582,988. Conservation Trust projects for 2010 include Phase [ and IT of the 38th Avenue and Kipling Street park, Panorama Park playground and improvements, and Randall Park playground. Conservation Trust expenditures total $505,000 which is a 30% decrease compared to the adjusted 2009 Budget and a 12% decrease compared to the estimated 2009 Budget. This will provide for a projected ending fund balance of $77,988. Recreation Center Operations Fund Recreation Center operations revenue for 20 lOis projected at $2,093 ,818, which is a 1% increase compared to the 2009 estimated revenue of $2,064,50. In addition, the beginning fund balance for 2010 is projected at $2,057,393 which brings the total available funds for the Recreation Center Operations Fund to $4,151 ,211. Council Action Form December 14, 2009 Page 7 Recreation Center expenditures total $2,360,597, which is an 8% decrease compared to the adjusted 2009 Budget and a 3% decrease compared to the estimated 2009 Budget. This will provide for a projected ending fund balance of $1,790,614. Miscellaneous Special Revenue Funds Several other miscellaneous Special Revenue Funds are also included in this Budget to track revenues and expenditures that are legally restricted for specific purposes or to simplify the budgeting process. Those funds include Police Investigation, Municipal Court, Richards Hart Estate, Equipment Replacement, and Crime Prevention. Detailed revenue and expenditure information for these funds can be found in the Special Revenue Funds and the Line Item Accounts sections of the Budget. STAFFING Personnel-related expenses account for the largest portion of the City's budget; therefore, maintaining this investment is a high priority. Through a periodic compensation review process, a survey of the 2009 pay scales for the City'S positions was conducted for the purpose of determining what wages are generally prevailing in similar cities within the Denver metropolitan area. As approved by City Council, the City strives to remain at the 70th percentile of the market for law enforcement (sworn) positions and 55th percentile for all civilian positions. The market study for 2009 indicated that to maintain these percentiles and to remain competitive our compensation plans required upward adjustments of on average 2.38% for civilian positions and 3.82% for sworn positions. Due to severe budget constraints, I recommended to the City Council that we forgo the 2009 mid-year mar~et adjustments. This action saved the City approximately $320,000 in 2009 and 20 lO. Employees are eligible to receive a step increase on their anniversary date if they receive at least a satisfactory performance evaluation. However, in 20 LO I have not included any step increases in the proposed budget for a savings of approximately $200,000. To remain competitive and to retain and attract the best employees, it will be crucial to reinstate both the market and merit adjustments as finances allow. The 2010 Compensation Plan is designed to maintain competitive relationships with the market and provide an unbiased relationship in pay between positions and departments. You may find the complete Compensation Plan in the "Staffing" section of the Budget. There are no staffing increases proposed in the 20 LO Budget; therefore, the 2010 staffing level will remain at 223 .880 FTE's in all funds. Staffing levels continue to remain well below the 233.755 FTE's authorized in 2002 before the budget reduction program and elimination of positions in 2003 and 2004 due to budget constraints. Council Action Form December J 4, 2009 Page 8 RECOMMENDATIONS: 1. Adopt the budget as originally proposed 2. Adopt the budget with the following amendments: RECOMMENDED MOTION: "I move to approve Resolution No. 53-2009, a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2010 Budget Year." Or, "I move to approve Resolution No. 53-2009, a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2010 Budget Year with the following amendment(s): transfer $ J.O million from the General Fund Budget undesignated reserves to the 2010 CIP Budget to appropriate the necessary funding for various street preventative maintenance projects." Or, "I move to approve Resolution No. 53-2009, a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2010 Budget Year with the following amendment(s): transfer $1.0 million fr\lm the Capital Investment Program Budget lmdesignated reserves to the 2010 CIP Budget to appropriate the necessary funding for various street preventative maintenance projects." Or, "I move to approve Resolution No. 53-2009, a resolution adopting the City Budget and appropriating sums of money to the various funds and spending agencies in the amounts specified for the City of Wheat Ridge, Colorado for the 2010 Budget Year with the following amendment(s): transfer $480,000 from the Open Space Budget undesignated reserves to the 2010 CIP Budget to appropriate the necessary funding for various street preventative maintenance projects." REPORT PREPARED BY; Patrick Goff, Deputy City Manager A TT ACHMENTS: 1. Resolution No. 53-2009 2. 2010 Proposed Revenues & Expenditures Summary 3. Staff Memo of December 9, 2009 Council Action Form December 14,2009 Page 9 TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 53 Series of 2009 A RESOLUTION ADOPTING THE CITY BUDGET AND APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES FOR THE CITY OF WHEAT RIDGE, COLORADO, FOR THE 2010 BUDGET YEAR WHEREAS, the City of Wheat Ridge annual budget for the fiscal year 2010 has been established and public hearings and meetings have been held after duly published public notices; and WHEREAS, the budget provides for the combination of revenues and excess fund balance reserves equal to or greater than the total proposed expenditures as set forth in said budget in the total amount of $29,054,040 which includes the following funds: 1. Fund 01 -General Fund $ 23,891,701 2. Fund 17 -Police Investigation Fund $ 25,000 3. Fund 30 -Capital Investment Fund $ 350,000 4. Fund 32 -Open Space Fund $ 1,485,287 5. Fund 33 -Municipal Court Fund $ 55,000 6. Fund 35 -Richards Hart Estate Fund $ 23,050 7. Fund 54 -Conservation Trust Fund $ 505,000 8. Fund 63 -Crime Prevention Fund $ 358,405 9. Fund 64 -Recreation Center Operation Fund $ 2.360.597 Total Expenditures $29,054,040 ATTACHMENT 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, that the City of Wheat Ridge Total Budget as stated in the Resolution be hereby approved, adopted, and appropriated for the entire fiscal period beginning January 1, 2010 and ending December 31 ,2010. DONE AND RESOLVED THIS ___ day of _____ , 2009. JERRY DITULLIO, MAyOR ATTEST: MICHAEL SNOW, CITY CLERK P{Of WlieatRLdge Operating Funds General Total Operating Funds Fund Balance Percentage Capital Funds Capital Investment Program TotalCapHalFunds Special Revenue Funds Police Investigation Open Space Municipal Court Richards Hart Estate Conservation Tru st Equipment Replacement Crime Prevention Recreation Center Total Special Revenue Funds Total Operating Funds Total Capital Funds Total Special Revenue Funds (Less Transfers) GRAND TOTAL 2010 Proposed Budget Budget Summary by Fund Beginning Balance (1/1/10) + Revenues = Funds Available $6,487,575 + $23,891 ,701 = $30,379,276 56,487,575 + $23,891,701 • $30,379,276 $3,290,356 + $300,000 = $3,590,356 $3,290,356 + $300,000· $3,590,356 $93,439 + $500 = $93,939 $212,901 + $1,651,500 = $1,864,401 $38,256 + $39,500 = $77,756 $29,121 + $20,500 = $49,621 $191,018 + $391,970 = $582,988 $203,312 + $1,500 = $204,812 $181,252 + J $294,000 = $475,252 J $2,057,393 + $2,093,818 = $4,151,211 $3,006,692 + $4,493,288 • $7,499,980 $6,487,575 + $23,891,701 = $30,379,276 $3,290,356 + $300,000 = $3,590,356 $3,006,692 + $4,493,288 = $7,499,980 $0 + $0 = $0 $12,764,623 + $28,664,989 • $41,489,612 ATTACHMENT 2 7 Fund Expenses = Balance $23,891,701 = $23,891,701 • (12131/10) $6,487,575 56,487,575 27.2% $350,000 = $3,240,356 $350,000 = $3,240,356 $25,000 = $68,939 $1,485,287 = $379,114 $55,000 = $22,756 $23,050 = $26,571 $505,000 = $77,988 $0 = $204,812 $358,405 = $116,847 $2,360,597 = $1,790,614 $4,812,339 • $2,887,641 $23,891,701 = $6,487,575 $350,000 = $3,240,356 $4,812,339 = $2,687,641 $0 = $29,054,040 • $12,415,57J Revenues & Expenditures Summary Budget Summary by Fund ~"f 2010 Proposed Budget WheatRLdge General Fund Revenues 2008 2009 2009 2010 Actual Adjusted Estimated Projected SALES TAXES Sales Tax $14,521 ,124 $15,221 ,986 $13,437,219 $13,437,219 Sales Tax Audit Revenue $434,832 $355,000 $300,000 $355,000 URA-Wheat Ridge Cyclery $15,696 $20,000 $10,000 $20,000 URA -Town Center ~323,656 ~295,000 $292909 ~300 000 TOTAL SALES TAXES $15,295,308 $15,891 ,986 ~14,040,128 $14,112,219 OTHER TAXES Real Property Tax $771 ,625 $780,000 $765,860 $765,860 Liquor Occupational Tax $58,647 $59,000 $57,534 $59,000 Auto Ownership Tax $61 ,789 $62,000 $54,761 $55,000 Xcel Franchise Tax $1,329,589 $1 ,250,000 $976,000 $975,000 Telephone Occupation Tax $237,471 $240,000 $260,000 $260,000 Lodgers Tax $510,027 $530,000 $430,000 $435,000 Admissions Amusement Tax $43990 $42000 $44693 $42500 TOTAL OTHER TAXES $3,013,138 $2,963,000 $2,588,848 $2,592,360 USE TAXES Use Tax -Retail/Professional $1,098,650 $650,000 $1,212,814 $800,000 Use Tax -Building $2,164,911 $974,013 $711 ,354 $650,000 Use Tax -Auto ~1 QOO,765 ~1 040000 $753993 ~800 000 TOTAL USE TAXES $4,264,326 $2,664,013 $2,678,161 $2,250,000 LICENSE Amusement Machine License $9,120 $10,000 $7,980 $9,000 Arborist License $1 ,540 $1 ,550 $1,655 $1 ,550 Contractors License $82,510 $75,000 $86,000 $75,000 Liquor License Fee $10,496 $12,000 $10,000 $10,000 Building Permits $862,230 $542,528 $661 ,120 $415,000 Street Cut Permits $76,760 $95,000 $80,000 $92,000 Cable TV Permits $324,999 $290,000 $340,000 $310,000 Elevator Inspection Fees $16,640 $23,730 $24,410 $24,000 Pawn Shop License Fees $10,000 $10,000 $10,000 $10,000 Business License Fees $63,777 $64000 $60000 $60000 TOTAL LICENSE $1 ,458,072 $1 ,123,808 $1 ,281 ,165 $1 ,006,550 Revenues & Expenditures Summary 8 General Fund Revenues ~Of WheatR@ge 2008 Actual INTERGOVERNMENTAL Cigarette Tax $118,024 County Road and Bridge $485,614 Highway Users Tax $816,759 Motor Vehicle Registration $107,900 Wheat Ridge Fire Department $53,846 Arvada Ridge Redevelopment $100,000 P&R -Safe Routes to School $1 ,524 Police -Bullet Proof Vest Grant $9 ,536 Police -Get Connected Grant $2,729 Police -HIDTA Grant $12,221 Police -LEAF Safety Grant $7,000 Bryne Grant $21 ,583 Scientific & Cultural Grant $2,370 Live Well Colorado Grant $3,000 Walmart Grant $625 Meth Overtime Grant $1,638 TOTAL INTERGOVERNMENTAL $1 ,744,369 SERVICES Zoning Applications $41 ,934 Planning Reimbursement Fees $4,640 Engineering Fees $5,192 Misc. Zoning Fees $1 ,406 Plan Review Fees $483,017 Pavilion/Park Rental Revenue $30,597 Athletics Revenue $118,897 Gen . Prog . Revenue $126,167 Anderson Building Revenue $12,153 P&R Security Deposits $57,650 Community Center Revenue $166,534 Outdoor Swimming Fees $101,787 9 2009 Adjusted $110,000 $480,000 $820,000 $107,000 $0 $100,000 $0 $0 $3,000 $8,000 $0 $0 $2,500 $5,000 $0 $0 $1 ,635,500 $35,000 $6,300 $11 ,000 $2,400 $351 ,350 $25,000 $142,260 $125,053 $8,200 $46,000 $177,914 $125,500 2010 Proposed Budget 2009 2010 Estimated Projected $110,000 $105,000 $481 ,729 $485,000 $864,655 $944,293 $110,426 $110,000 $4,721 $0 $100,000 $100,000 $21 ,141 $0 $4,630 $7 ,700 $1 ,900 $2,000 $8,000 $8,000 $0 $0 $121 ,506 $2,000 $2,214 $2,500 $0 $0 $0 $0 $3,000 $5,000 $1 ,833,922 $1,771 ,493 $18,080 $20,000 $3,240 $6,300 $4,000 $9,000 $1 ,988 $2,000 $93,488 $144,542 $25,905 $23,000 $122,300 $131 ,255 $126,530 $140,176 $14,000 $14,000 $51 ,000 $54,000 $173,249 $170,674 $137,461 $125,278 Revenues & Expenditures Summary General Fund Revenues ~or 2010 Proposed Budget WheatRLdge 2008 2009 2009 2010 Actual Adjusted Estimated Projected Police Fees $3,585 $4,086 $3,500 $3,500 Police Report Fees $12,620 $13,000 $13,000 $13,000 Pawn Shop Ticket Fees $22,052 $20,000 $20,000 $21 ,000 Sex Offender Registration $2,785 $2,800 $2,760 $3,000 Police Drug Destruction Fees $724 $500 $500 $500 Police Duty Reimbursement $20806 $71 ,600 $25000 $30000 TOTAL SERVICES $1 ,212,546 $1 ,167,963 $836,001 $911 ,225 FINES & FORFEITURES Municipal Court Fines $128,536 $125,000 $119,000 $119,000 Handicap Parking Fees $180 $750 $225 $300 Traffic $499,302 $635,000 $440,000 $440,000 General $111 ,846 $125,000 $90,000 $90,000 Other $16,634 $10,000 $22,000 $22,000 Parking $2 ,783 $3,500 $3,000 $3,000 Administrative Hearings $22,575 $20,000 $50,000 $55,000 No Proof of Insurance $17 697 $14,500 $20000 $20000 TOTAL FINE & FORFEITURES $799,553 $933,750 $744,225 $749,300 INTEREST Interest Earnings ~13!l.I.lQ~ ~200 000 $125000 ~150 000 TOTAL INTEREST $138,805 $200,000 $125,000 $150,000 OTHER Cable Peg Fees $42,104 $42,000 $42,000 $42,000 Passport Processing Fee $9,131 $10,000 $7,670 $9,000 Miscellaneous Income ~635 798 ~350 000 $300000 :l!297,554 TOTAL OTHER $687,033 $402,000 $349,670 $348,554 Total General Fund $28,613,150 $26,982,020 $24,477,120 $23,891 ,701 Transfers In $500,000 $0 $0 $0 Fund Balance Carryover $5,835,796 $6,168,860 $6,168,769 $6,487,575 Total Funds Available $34,948,946 $33,150,880 $30,645,889 $30,379,276 Revenues & Expenditures Summary 10 General Fund Revenues ~Of WheatRclge 2010 Proposed Budget General Fund Expenditures 2008 Actual Legislative Legislative Services $274336 Total $274,336 City Manager's Office City Manager $286,897 Total $286,897 City Attorney City Attorney $283,735 Total $283,735 City Clerk's Office City Clerk $157312 Total $157,312 City Treasurer City Treasurer $35408 Total $35,408 Central Charges Central Charges $2656135 Total $2,656,135 Municipal Court Municipal Court $711 578 Total $711 ,578 11 2009 2009 2010 Adjusted Estimated Proposed ~300 3Q6 ~264 Q07 ~300 325 $300,306 $284,007 $300,325 $289,227 $269,384 $258,163 $289,227 $269,384 $258,163 ~297,500 ~286,825 ~264 000 $297,500 $286,825 $264,000 ~147 :/Z:/ ~ 146 4:/:/ ~146 466 $147,575 $146,455 $146,466 $36528 $34929 $37778 $36,528 $34,929 $37,778 ~2 517 401 ~2 299 038 ~2 454 879 $2,517,401 $2,299,038 $2,454,879 F7361Q ~733 679 FQ3625 $773,610 $733,679 $703,625 Revenues & Expenditures Summary General Fund Expenditures 2010 Proposed Budget Administrative Services Administration Finance Human Resources Sales Tax Purchasing and Contracting Information Technology Total Community Development Administration Economic Development Planning Building Long Range Planning Total Police Administration Community Services Unit Communications School Resource Officer Records Training Patrol Investigations Traffic Enforcement Special Investigations Emergency Operations Total Public Works Administration Engineering Operations Total Revenues & Expenditures Summary General Fund Expenditures 2008 Actual $529,077 $210,851 $433,241 $207,646 $103,131 ~1 356233 $2,840,179 $200,934 $2,004,916 $293,662 $237,389 ~ $2,736,901 J $686,384 $223,459 $689,909 $220,397 $272,934 $263,436 $3,720,693 $1 ,402,143 $351 ,087 $183,754 $21 714 $8,035,910 $146,390 $970,324 ~2 845168 $3,961 ,882 12 2009 Adjusted $502,058 $223,074 $550,822 $223,129 $106,958 ~1 ,284549 $2,890,590 $225,055 $1 ,005,843 $356,971 $306,156 ~105 518 $1 ,999,543 $772,849 $249,567 $778,693 $218,896 $271 ,131 $292,555 $3,999,187 $1 ,508,356 $368,124 $187,438 $42001 $8,688,797 $156,478 $1 ,011 ,816 ~2 852 596 $4,020,890 V , YcitYQ WheatRL.dge 2009 Estimated $478,409 $216,434 $411 ,526 $214,760 $100,743 ~1 119,552 $2,541,424 $194,060 $984,180 $346,386 $295,425 $90497 $1 ,910,548 $681 ,018 $242,974 $769,024 $212,097 $262,907 $232,584 $3,811 ,922 $1 ,415,591 $344,226 $180,024 $42001 $8,194,368 $149,228 $946,720 ~2 410 648 $3,506,596 2010 Proposed $454,154 $220,330 $393,176 $220,248 $102,221 ~1 226844 $2,616,973 $194,191 $498,540 $219,802 $306,695 ~84 819 $1 ,304,047 $767,704 $253,143 $747,656 $218,054 $263,508 $226,064 $3,959,462 $1 ,409,828 $354,158 $180,784 ~32 820 $8,413,181 $149,045 $933,690 ~2 396483 $3,479,218 A:;Of . WheatRl.dge 2008 Actual Parks and Recreation Administration $246,378 Recreation $243,680 Parks Maintenance $1 ,209,996 Forestry $237,119 Open Space $235,388 Anderson Building $114,495 Athletics $191 ,918 General Programs $208,978 Outdoor Pool $204,013 Senior/Community Center $435,460 Building Maintenance ~397 389 Total $3,724,814 Total General Fund $25,705,087 Transfers $3,075,000 Total With Transfers $28,780,087 13 2010 Proposed Budget 2009 2009 2010 Adjusted Estimated Proposed $235,663 $228,798 $213,171 $265,293 $255,688 $269,272 $1 ,396,417 $1 ,277,777 $1 ,261 ,984 $285,833 $382,496 $269,111 $248,608 $223,298 $235,849 $87,260 $85,260 $87,260 $221 ,193 $214,589 $220,310 $227,582 $219,038 $238,838 $208,275 $178,520 $176,344 $533,315 $465,874 $499,111 ~486, 11~ ~419 723 ~441 796 $4,195,558 $3,951 ,061 $3,913,046 $26,157,525 $24,158,314 $23,891 ,701 $1 ,235,000 $0 $0 $27,392,525 $24,158,314 $23,891 ,701 Revenues & Expenditures Summary General Fund Expenditures .. , ~'r City of ~!Y('WheatBL..dge ~OFFICE OF THE CITY MANAGER Memorandum TO: Mayor and City Council THROUGH: Randy Young, City Manager FROM: Patrick Goff, Deputy City Manager DATE: December 9, 2009 SUBJECT: 2010 Proposed Budget The 20 I 0 Budget was scheduled for adoption at the October 12, 2009 City Council meeting. A motion was made and approved "to direct the City Manager to identify Public Works projects and their funding source ur to $1 million dollars for the 2010 Budget and to postpone budget approval until October 26' . Adoption of the budget was again postponed to the December 14'h meeting for final approval. The 20 I 0 Proposed Budget included $250,000 for street preventative maintenance projects. Based on current priorities, Staff identified an additional $1.0 million in street preventative maintenance projects for a total of $1.25 million in the following projects: Overlay and concrete rehabilitation projects $626,500 38th Avenue -Kiplin~ Street to Wadsworth Boulevard $126,700 Allison Street and 35' Avenue -38'h Avenue to Wadsworth Boulevard $126,000 Dover Street -38'h Avenue to 44'h Avenue $57,300 Dudley Street -39'h Avenue to 41 51 Avenue $37,900 36'h Avenue -Johnson Street to Independence Street Maintefl(lnce projects $140,600 Slurry seal $75,000 $60,000 • North Frontage Road -Carr Street to Independence Street • North Frontage Road -Kipling Street to Ward Road Crack seal -throughout the City by priority Striping -arterial and collector streets throughout the City by priority If the above proposed projects come in lower than the estimated cost, the following additional overlay and concrete rehabilitation projects could be added as change orders: $38,700 $72,200 $28,700 $63,800 $27,200 37'h Avenue -Johnson Street to Independence Street Independence Street -35'h Avenue to 38'h Avenue Yukon Street -South of38th Avenue Allison Court -South of 38th Avenue Alley -39'h Avenue to 41 s, Avenue Optional Funding Sources I. Capital Investment Program (CIP) Undesignated Reserves • The 2010 CIP undesignated reserves are estimated at $3 ,240,356 at the end of 2010. These reserves were intended to be used for the City's portion of the 32"d Avenue and Youngfield Street interchange improvements for the Cabela's project, which is estimated at $3 .3 million. If this funding option is chosen by City Council an additional $1.0 million would have to be identified when the 32nd Avenue and Youngfield Street project is initiated. 2. General Fund Undesignated Reserves • The 2010 General Fund undesignated reserves are estimated at $6,487,575 at the end of2010 which are 27.2 percent of expenditures. If this funding option is chosen by City Council the undesignated reserves will decrease to 22.0 percent of expenditures. In addition, if revenue and expenditure trends remain constant over the next several years, the undesignated reserves will drop below 10.0 percent by 2012. 3. Open Space Fund • The Open Space Fund receives a Y, cent sales tax per capita allotment through the Jefferson County Open Space. The funds can be used to acquire, develop and maintain open space and park properties within the City. The 2010 Proposed Budget includes approximately $1.3 million in expenditures in the General Fund for park maintenance. The Open Space Fund has the capacity to absorb approximately $480,000 in additional expenditures in 2010; however, the 38th Avenue and Kipling Strbet new park development would have to be delayed or suspended, and up to $1,450,000 will be forfeited in grant funding. Council Action Form December 14,2009 Page 2 Section 20 of Article X of the Constitution of Colorado, the Taxpayers Bill Of Rights (TABOR), restricts increases in property tax revenue to inflation plus local growth (defined as the percentage change in actual value of real property from construction of taxable real property improvements). Wheat Ridge voters exempted the City from this TABOR revenue limitation at the November 2006 election. However, TABOR still restricts the City from raising the property tax mill levy without voter approval unless the mill levy was temporarily reduced in a previolls year. RECOMMENDATIONS: Set the mill levy at 1.830. RECOMMENDED MOTION: "I move to approve Resolution No. 62-2009 levying a mill levy of 1.830 on general property taxes for the year of2009, to help defray the costs of government for the City of Wheat Ridge, Colorado for the 2010 budget year." REPORT PREPARED BY: Patrick Goff, Deputy City Manager ATTACHMENTS: I. Resolution No. 62-2009 2. 2009 Certification of Value TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 62 Series of 2009 A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE YEAR OF 2009, TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE CITY OF WHEAT RIDGE, COLORADO FOR THE 2010 BUDGET YEAR WHEREAS, the City Council of the City of Wheat Ridge adopted the 2010 annual budget on December 14, 2009 in accordance with the local Government Budget law, and; WHEREAS, the amount of money necessary to balance the budget for general operating purposes from real property tax revenue is $776,775, 'and; WHEREAS, the local Government Budget law requires certification of the annual property tax mill levy by December 15, 2009 , and; WHEREAS, the total net assessed valuation of all taxable property subject to taxation for the year of 2009 is $424,467,380 and; WHEREAS, the City for the fiscal year 2009 has determined to levy 1.830 mills on all taxable property within the City; and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE: A. That for the purpose of meeting all general operating expenses of the City of Wheat Ridge during the 2010 budget year, there is hereby levied a tax of 1.830 mills placed upon each dollar of the total valuation of all taxable property within the City of Wheat Ridge for the year 2009. B. That the Mayor of the City of Wheat Ridge is hereby authorized and directed to immediately certify to the County Commissioners of Jefferson County, Colorado the mill levy for the City of Wheat Ridge as herein above determined and set. DONE AND RESOLVED THIS __ day of _____ , 2009. JERRY DiTULLIO, MAYOR ATTEST: MICHAEL SNOW, CITY CLERK ATTACHMENT 1 WHEAT RIDGE -3110 LOCAL GROWTH Amendment 1 requires that you consider "local growth" in calculating your revenue limitation. Pursuant to Division of Property Taxation Guidelines, the following are the relevant ACTUAL value figures for your authority: The actual value of all taxable real property plus the actual value of religious, private schools, and charitable real property: $ 3,273,509,714 The actual value of newly ccnstruct~d taxable real proper~y improVeme!1t9: $ 5,000,834 The actual value of real property annexed to or included in the authority: $ 546,754 The actual value of real property that changed from exempt to taxable: $ 446,500 The actual value of omitted real property: $ o The actual value of new oil, gas. or mining production: $ 0 The $ I actual value of demolished taxable 576,002 real property: The actual value of excluded real property: $ o '!'he actual value of real property that changed from taxable to exempt: $ 7.182,307 Your local growth calculation within Jefferson County is: .0000 1 I· I I Council Action Fonn December 14,2009 Page 2 PRIOR ACTION: City Council previously approved a budget supplement in the amount of$120,000 on August 24, 2009. That supplemental budget was based on a preliminary estimate of3,000 roofs that would need replacement. The number of roofs being replaced has and will continue to exceed that estimate. The current estimate has increased to approximately 4,500 roofs in need of replacement. FINANCIAL IMPACT: As noted, the approved 2009 General Fund Budget did not anticipate this level of need for contract inspection services. In addition to the previous stonn-related supplemental inspection budget, approved by City Council on August 24, for $120,000, an addi,tional supplemental budget appropriation is requested in the amount of $56,550. There are adequate funds in the General Fund unreserved fund balance to meet this request. BACKGROUND: The storm that occurred the evening of July 20, 2009 caused significant damage to numerous buildings in the City. Much of that storm-related damage requires property owners to obtain building permits to perform the corrective work. Roofs in particular have seen significant amounts of damage. Staff estimates approximately 1,475 additional roofs will require replacement. Each of those roof replacements will require a building permit and each roof permit will require a minimum of two, and on average three, building inspections. This results in approximately 4,400 additional building inspections. City staff is only partially able to meet ,the additional demand created for these roof inspections. Staff estimates that we can perfonn approximately half of those 4,400 additional inspections. The City has an existing contract for on-call inspection services with Code Consultants International (CCI). The contract cost per inspection is $30 to the City. Based on 2,200 inspections, total additional contract inspection services would increase by $66,000. We have approximately $9,750 in remaining contract inspection funds. That leaves $56,550 in additional expenses beyond what was budgeted in the 2009 general fund. RECOMMENDATIONS: Staff is recommending approval of the supplemental budget appropriation in order to maintain the same level of customer service in providing building inspection services, including next day inspections. If the supplemental appropriation is not approved, next day and mid-roof inspections would likely need to be discontinued. Mid-roof inspections have a high value-added benefit to homeowners in that those inspections help to ensure that the underlayment, sheathing, nailing, flashing, etc. are all being done properly, which helps ensure high quality and a long lasting roof. RECOMMENDED MOTION: "I move to approve Resolution No. 61-2009 -A resolution amending the Fiscal Year 2009 General Fund Budget to reflect the approval of a supplemental budget appropriation for contract building inspection services to Code Consultants International in the amount of $56,550." Council Action Fonn December 14, 2009 Page 3 Or, "[ move to postpone indefinitely Resolution No. 61-2009 -A resolution amending the Fiscal Year 2009 General Fund Budget to reflect the approval ofa supplemental budget appropriation for contract building inspection services to Code Consultants International in the amount of $56,550, for the following reason(s) ____________________ " REPORT PREPARED AND REVIEWED BY: John Schumacher, Chief Building Official Ken Johnstone, Community Development Director ATTACHMENTS: 1. Resolution No. 61-2009 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 61 Series 2009 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2009 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION FOR ADDITIONAL CONTRACT BUILDING INSPECTIONS RELATED TO DAMAGE FROM THE JULY 20, 2009 STORM TO CODE CONSULTANTS INTERNATIONAL IN THE AMOUNT OF $56,550 WHEREAS, the weather event on the evening of July ;20, 2009 resulted in significant damage to numerous buildings in the City of Wheat Ridge; and WHEREAS, the repair to the damaged buildings necessitate property owners receive building permits and said building permits require the City to perform specific building inspections to verify compliance with applicable municipal code requirements for construction; and WHEREAS, roofs in particular require a minimum of two and on average three inspections and the City estimates approximately 1,475 additional roofs may need to be replaced, resulting in a need for approximately 4,400 inspections; and WHEREAS, the City estimates it can perform approximately Y, of those inspections with existing City statf, resulting in a need for approximately 2,200 contract inspections, each costing $30 based on our existing contract with Code Consultants International. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: A. The City of Wheat Ridge fiscal year 2009 General Fund Budget be amended accordingly, specifically transferring a total of $56,550.00 from General Fund unreserved fund balance into account #01-122- 700-704 (Building Division Contractual Services). DONE AND RESOLVED THIS 14th Day of November 2009. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk ATTACHMENT 1 Council Action Form December 14, 2009 Page 2 PRIOR ACTION: A contract was awarded in January 2008 to Design Concepts to complete design development for the future park. A final master plan for the park was approved by City Council on August 28, 2008. City Council also approved the use of franchise fees from XCEL Energy to underground the utilities between 38'h and 35'h Avenue on the east side of Kipling Street and the west side of the park. The undergrounding project is near completion. A contract was awarded on January 12,2009, to Design Concepts for preparation of construction drawings and specifications. The project was bid in September of2009. FINANCIAL IMPACT: The park is funded over a three-year period and is being constructed in phases. Funding for all components of the project is appropriated from three sources: I) The Conservation Trust Fund (lottery dollars), 2) the City'S attributable share of Jefferson County Open Space Funds, and 3) grant funds awarded in the amount of$475,000 from Jefferson County Open Space ($275,000) and Great Outdoors Colorado (GOCO) ($200,000). Phase I and II will be completed simultaniously and use funds appropriated in 2009 and 2010. The construction budget for Phase [ and II was $1 .7 million, and the recommended construction contract award is $1 ,513,888. BACKGROUND: J The public process for gathering input for the park design was received through three neighborhood meetings, Parks and Recreation Commission meetings, Planning Commission and City Council study sessions. Special interest groups such as youth athletic organizations were also interviewed. The 2006 Parks and Recreation Master Plan was also referenced as a resource for recommended park amenities in the design development process. The design consultant developed three conceptual designs for the park. Through the public input process, a final master plan was developed incorporating the ideas received from the groups listed above. Design development is scheduled to begin on Phase 1lI in 20 II and includes the remaining features: landscaping, irrigation, restroom, skateboard park, shade pavilion, climbing wall, playground maze and gateway entry features. Fund raising for the public art sculpture which has been commissioned for the park through the Mayor's Public Art Initiative is also expected to be completed by this time. RECOMMENDATIONS: Staff recommends award of the construction contract for the future park at 38'h Avenue and Kipling Street to meet the recommendations of the Park and Recreation Master Plan for this underserved area. Council Action Form December 14, 2009 Page 3 RECOMMENDED MOTION: "I move to award ITB-09-34, 38th Avenue and Kipling Park, to Golden Triangle Construction, Inc. in the amount 0£$1,513,888, with $690,000 to be charged to account # 54-601-800-862 and $823 ,888 charged to account # 32-601-800-862. I further move to award a contingency amount of $1 00,000 to be charged to account # 32-601- 800-862." Or, "1 move to deny award oflTB-09-34, 38th Avenue and Kipling Park, tl' Golden Triangle Construction, Inc. for the following reason(s) " REPORT PREPARED BY: Joyce Manwaring, Parks and Recreation Director Linda Trimble, Purchasing Agent ATTACHMENTS: 1. Park Master Plan 2. Phasing Narrative 3. Bid Tabulation Sheet 2 I I N. Public Rd., Suite 200 Lafayette, CO 80026 concepts@dcla.net teJ. 303.664.530 I fax 303.664.53 I 3 www.dcJa.net Site Plan Phasing Narrative -38th & KIPLING PARK Phase 1: • All utilities and taps for entire park • Earthwork for entire site including detention pond • Native planting at detention pond • Site electrical service and structures (transformer, etc). Includes parking lot lighting but does not include any other lighting. • Parking lot, including paving, curb & gutter, lighting, signage and striping • All walks and sidewalks for the entire site, except for some walks around the plaza areas • Estate fence along Kipling • Ditch improvements • (1) Play pit including curbwall, EWF, access ramp, equipment, and concrete retaining wall and guard rail for future climbing wall, but does not include climbing wall • Sod and irrigation at soccer field • Sod and irrigation along Kipling and a portion of Johnson, as noted on phasing plan • Shrub planting areas (no trees area included in this phase) • Native seed to cover future phased areas Phase 2: • Remainder of site electrical structures • Pedestrian lighting along walks • Concrete flatwork for large and small plazas • Water feature at large plaza • Large shade shelter • (2) Smaller Shelters at playground • Specialty concrete at entry plaza • CMU retaining walls • Seating and landscape boulders • Concrete seatwalls at large plaza • Shrub planting areas • Sod and irrigation for amphitheater and playground areas • Trees (102) • Site furnishings including benches, tables, bike racks, trash receptacles, park signs • Remainder of play pits including curbwall, EWF, poured in place surfacing, play sand, access ramps, play equipment, and play boulders. Excluding climbing wall Phase 3: • Skate park • Climbing wall at playground • Concrete flatwork at skate park plaza • (1) Smaller shelter at skate park • Restroom building • Trees (27) • Sod and irrigation around skate park area • Entry gateways • Maze • Site furnishings ATTACHMENT 2 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEITIME: THURSDAY, OCTOBER 29, 2009 BY 2:00 PM REQUESTED BY: PARKS J OPENED BY: LINDA TRIMBLE PURCHASING AGENT0 WITNESSED BY: BRUCE ROOME, PURCHASING TECHNICIAN ' '- City of ~V\7heC3.t~qge ARROWJ AMERICAN CIVIL BOSCO COLORADO VENDOR LANDSCAPE CONSTRUCTION CONSTRUCTORS DESIGNSCAPES LOCATION -DENVER LITTLETON CENTENNIAL CENTENNIAL -:-·~":;;.·f:' ~~ :"~' .... "t:.:. :~~, " ,:,~., SIGNATURE PAGE YES YES YES YES ACKNOWLEDGE ADDENDUM #1 YES YES YES YES ACKNOWLEDGE ADDENDUM #2 YES YES YES YES ACKNOWLEDGE ADDENDUM #3 YES YES YES YES ACKNOWLEDGE ADDENDUM #4 YES YES YES YES ACKNOWLEDGE ADDENDUM #5 YES YES YES YES ACKNOWLEDGE ADDENDUM #0 YES YES YES YES ACKNOWLEDGE ADDENDUM #7 YES YES _ YES YES ACKNOWLEDGE ADDENDUM #8 YES YES YES YES ACKNOWLEDGE ADDENDUM #9 YES YES YES NO ILLEGAL ALIEN COMPLIANCE YES YES YES YES CONTRACTOR'S QUALIFICATION YES YES YES YES LIST OF SUB-CONTRACTORS YES YES YES YES NON-COLLUSION AFFADAVIT YES YES YES YES BID BOND YES YES YES YES LUMP SUM 1,421,422.57 1,441 ,014.00 1,774,748.00 1,319 ,267.40 AL TERNA TE #1 50,180.74 53 ,177.00 42,265.00 39,100.00 ALTERNATE #2 4,516.2!3_ §~800 .00 _____ 5-'-570.00 3,420.41 - Page 1 of 8 !'<') Eo< Z ~ U < Eo< Eo< < PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEfTIME: THURSDAY, OCTOBER 29,2009 BY 2:00 PM ARROWJ AMERICAN CIVIL LANDSCAPE CONSTRUCTION CONTINUED CONTINUED ALTERNATE #3 11 ,923.48 11 ,300.00 ALTERNATE #4 37,753.76 61,600.00 AL TERNA TE #5 30,651 .36 42 ,647.00 ALTERNATE #6 -81,370.80 89,917.00 ALTERNATE #7 14,602.54 11 ,693.00 ALTERNATE #8 (4,481 .02) (5,323.00) TOTAL OF ALTERNATES 226,517.92 270,811 .00 TOTAL BID WITH ALTERNATES 1,647,940.49 1,711 ,825.00 Page 2 of 8 REQUESTED BY: PARKS OPENED BY: LINDA TRIMBLE PURCHASING AGENlk TECHNICIAN tt-I BY: RIO"r-" ~" .. r-" .. <::,,,,,,, BOSCO COLORADO CONSTRUCTORS DESIGNSCAPES CONTINUED CONTINUED 8,707.00 13,420.00 13,185.00 24,740.72 14,551 .00 24,326.38 80,173.00 91 ,043.23 10,599.00 13,095.64 7,209.00 (1,416.00) 182,259.00 207,730.38 1,957,007 .00 1,526,997.78 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEITIME: THURSDAY, OCTOBER 29, 2009 BY 2:00 PM DURAN ECI SITE VENDOR EXCAVATING CONSTRUCTION LOCATION -GREELEY LOVELAND 'J!',:';':"'~~'I .• ~~~1' -. ,.::.~. .', .. ;.~-.' .'~ ~ '-_.... '.... .: '." '. ~-. ," . ;, '.~,. SIGNATURE PAGE YES YES ACKNOWLEDGE ADDENDUM #1 YES YES ACKNOWLEDGE ADDENDUM #2 YES YES ACKNOWLEDGE ADDENDUM #3 YES YES ACKNOWLEDGE ADDENDUM #4 YES YES ACKNOWLEDGE ADDENDUM #5 YES YES ACKNOWLEDGE ADDENDUM #6 YES YES ACKNOWLEDGE ADDENDUM #7 YES YES ACKNOWLEDGE ADDENDUM #8 YES YES ACKNOWLEDGE ADDENDUM #9 YES YES ILLEGAL ALIEN COMPLIANCE YES YES CONTRACTOR'S QUALIFICATION YES YES LIST OF SUB-CONTRACTORS YES YES NON-COLLUSION AFFADAVIT YES YES BID BOND YES YES LUMP SUM 1,660,000.00 1,354,620.00 AL TERNA TE #1 42,000.00 49,400.00 AL TERNA TE #2 7,000.00 4,950.00 Page 3 of 8 REQUESTED BY: PARKS • OPENED BY: LINDA TRIMBLE PURCHASING AGENT:J- WITNESSED BY: BRUCE ROOME, PURCHASING TECHNICIAN bI- GOLDEN TRIANGLE GOODLAND CONSTRUCTION CONSTRUCTION LONGMONT GOLDEN '''-.'". YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES 1,313,504.00 1,441 ,365.00 39,516.00 42,510.00 3,805.00 8,500.00 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEfTlME: THURSDAY, OCTOBER 29,2009 BY 2:00 PM DURAN ECI SITE EXCAVATING CONSTRUCTION CONTINUED CONTINUED ALTERNATE #3 15,300.00 11,460.00 ALTERNATE #4 20,000.00 33,500.00 ALTERNATE #5 30,000.00 30,000.00 ALTERNATE #6 -65,000.00 83,200.00 ALTERNATE #7 11 ,000.00 11 ,380.00 AL TERNA TE #8 8,000.00 430.00 TOTAL OF AL TERNA TES 198,300.00 224,320.00 TOTAL BID WITH ALTERNATES 1,858,300.00 1,578,940.00 Page 4 of 8 IBy:"""r.F PI ; TI REQUESTED BY: PARKS OPENED BY: LINDA TRIMBLE PURCHASING AGENT4-- CHNICIAN\1' GOLDEN TRIANGLE GOODLAND CONSTRUCTION CONSTRUCTION CONTINUED CONTINUED 12,578.00 10,715.00 35 ,361 .00 31,705.00 15,358.00 29,045.00 77,652.00 71 ,515.00 16,114.00 10,860.00 1,237.00 ~440 .00l 201,621 .00 204,410.00 1,515,125.00 1,645,775.00 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEITIME: THURSDAY, OCTOBER 29, 2009 BY 2:00 PM HALL-IRWIN J-2 VENDOR CORP. CONTRACTING LOCATION -MILLIKEN GREELEY ~ .. -';;r .,/.. , ';I':, ," ~:~, 1:'\' .. ... . .' -(h(.?-;;~"'';~.{~;·) ... J. ;,.l, ; ......... ," . :":,.-:' ..... " . - SIGNATURE PAGE YES YES ACKNOWLEDGE ADDENDUM #1 YES YES ACKNOWLEDGE ADDENDUM #2 YES YES ACKNOWLEDGE ADDENDUM #3 YES YES ACKNOWLEDGE ADDENDUM #4 YES YES ACKNOWLEDGE ADDENDUM #5 YES YES ACKNOWLEDGE ADDENDUM #6 YES YES ACKNOWLEDGE ADDENDUM #7 YES YES ACKNOWLEDGE ADDENDUM #8 YES YES ACKNOWLEDGE ADDENDUM #9 YES YES ILLEGAL ALIEN COMPLIANCE YES YES CONTRACTOR'S QUALIFICATION YES YES LIST OF SUB-CONTRACTORS YES YES NON-COLLUSION AFFADAVIT YES YES BID BOND YES YES LUMP SUM 1,314,207.58 1,519,000 .00 ALTERNATE #1 39,446.74 37,400.00 AL TERNA TE #2 4,406.40 10,390.00 Page 5 of 8 REQUESTED BY: PARKS OPENED BY: LINDA TRIMBLE PURCHASING AGENT ,J WITNESSED BY: BRUCE ROOME, PURCHASING TECHNICIA~ SCHULTZ INDUSTRIES, TURNER INC. CONSTRUCTION CO. GREENWOOD GOLDEN VILLAGE YES YES YES YES YES YES YES YES I YES YES YES YES I YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES 1,698,621.00 1,299,023.00 52,937.00 42,780.00 12,000.00 4,140.00 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEfTIME: THURSDAY, OCTOBER 29, 2009 BY 2:00 PM HALL-IRWIN J-2 CORP. CONTRACTING CONTINUED CONTINUED AL TERNA TE #3 9,137.93 13,304.00 ALTERNATE #4 56,662.02 45,692.00 AL TERNA TE #5 23,046.54 33 ,147.10 AL TERNA TE #6 -73,441 .53 85 ,122.20 AL TERNA TE #7 10,200.15 16,132.70 ALTERNATE #8 636.48 219.50 TOTAL OF ALTERNATES 216,977.79 241,407.50 TOTAL BID WITH ALTERNATES 1,531 ,185.37 1,760,407.50 Page 6 of 8 REQUESTED BY: PARKS OPENED BY: LINDA TRIMBLE PURCHASING AGENT.i- ,BY:BRJCE PURCHASING TI INDUSTRIES, TURNER CHNICIA~ INC. CONSTRUCTION CO. CONTINUED CONTINUED 8,893.00 15,090.00 32,501 .00 39,980.00 30,006.00 19,060.00 98,182.00 90,180.00 10,418.00 10,730.00 (2,216.00) 140.00 242,721 .00 222,100.00 1,941 ,342.00 1,521 ,123.00 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEfTIME: THURSDAY, OCTOBER 29, 2009 BY 2:00 PM WHITE URBAN CONSTRUCTION VENDOR FARMER INC. GROUP LOCATION -THORNTON CASTLE ROCK ....... ,~, --.. , .. ,.: ...... . ., .. /'. .. '" "." -. .' SIGNATURE PAGE NO YES ACKNOWLEDGE ADDENDUM #1 NO YES ACKNOWLEDGE ADDENDUM #2 NO YES ACKNOWLEDGE ADDENDUM #3 NO YES ACKNOWLEDGE ADDENDUM #4 NO YES ACKNOWLEDGE ADDENDUM #5 NO YES ACKNOWLEDGE ADDENDUM #6 NO YES ACKNOWLEDGE ADDENDUM #7 NO YES ACKNOWLEDGE ADDENDUM #8 NO YES ACKNOWLEDGE ADDENDUM #9 NO YES ILLEGAL ALIEN COMPLIANCE YES YES CONTRACTOR'S QUALIFICATION YES YES LIST OF SUB-CONTRACTORS YES YES NON-COLLUSION AFFADAVIT YES YES BID BOND YES YES LUMP SUM 1,361 ,783.00 1,407,000.00 ALTERNATE #1 27,406.00 48,040.00 ALTERNATE #2 3,222.00 6,770.00 Page 7 of 8 REQUESTED BY: PARKS OPENED BY: LINDA TRIMBLE PURCHASING AGENT.L- WITNESSED BY: BRUCE ROOME, PURCHASING TECHNICIAN-ij( MWGOLDEN CONSTRUCTORS CASTLE ROCK YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES 1,606,891 .00 45,787.00 6,443.00 PROJECT: ITB-09-34 38TH AND KIPLING PARK BID DUE DATEITIME: THURSDAY, OCTOBER 29, 2009 BY 2:00 PM URBAN CONSTRUCTION FARMER INC. GROUP CONTINUED CONTINUED AL TERNA TE #3 SEE BID 9,797.00 ALTERNATE #4 SEE BID 56,266.00 AL TERNA TE #5 SEE BID 40,863.00 AL TERNA TE #6 -SEE BID 87,891 .00 AL TERNA TE #7 SEE BID . 9,974.00 AL TERNA TE #8 SEE BID 7,010.00 TOTAL OF ALTERNATES SEE BID 266,611.00 TOTAL BID WITH ALTERNATES SEE BID 1,673,611 .00 Page 8 of 8 WIT REQUESTED BY: PARKS .' OPENED BY: LINDA TRIMBLE PURCHASING AGENT :t----- ,BY: BRUCE ROOME, PURCHASING TECHNICIAN (~ MWGOLDEN CONSTRUCTORS CONTINUED 13,976.00 71,823.00 47,274.00 79,665.00 13,764.00 4,471 .00 283,203.00 1,890,094.00 Council Action Form December 14, 2009 Page 2 FINANCIAL IMPACT: Funding for all components of the project, including consultant fees, will be appropriated from three sources: 1) The Conservation Trust Fund (lottery dollars), 2) the City's attributable share of Jefferson County Open Space Funds, and 3) grant funds awarded in the amount of $475,000 from Jefferson County Open Space ($275,000) and Great Outdoors Colorado (GOCO) ($200,000). BACKGROUND: The City does not have the staff resources available in-house to provide the comprehensive services included in the scope of work for this contract award. RECOMMENDATIONS: Staff recommends award of the construction observation contract for the future park at 38'h Avenue and Kipling Street. RECOMMENDED MOTION: "I move to approve the award of a contract to Design Concepts in the amount of$30,245 for the purpose of park construction, observation and as-built services, to be charged to account # 54- 601-800-862." Or, "[ move to deny award of contract to Design Concepts for the following reason(s) _____ " REPORT PREPARED BY: Joyce Manwaring, Parks and Recreation Director Linda Trimble, Purchasing Agent ATTACHMENTS: I. Design Concepts Proposal REIMBURSABLE EXPENSES Reimbursable items include delivery, printing, and reproduction to be used outside our office will be in addition to the lump sum fee. An estimate is included in the fee proposal. ADDITIONAL SERVICES Services not included in Basic Services listed above, but which may become necessary in the course of the project will be billed as Additional Services on an hourly basis as is in accordance with the attached Schedule of Fees. Such items include additional design during construction, testing, and inspection. You will be notified when Additional Services are required an<j an estimate will be provided prior to beginning work. FEE PROPOSAL DESIGN CONCEPTS Construction Observation & As-Builts Estimated Reimbursable Expenses Total Estimated Design Concepts Fees JVA-CIVIL Construction Observation & As-Builts Estimated Reimbursable Expenses Total Estimated JVA Fees RMH Group Total RMH Group Fees TOTAL DESIGN FEES WIO RElMBURSABLES TOTAL DESIGN FEES W/REIMBURSABLES $ 22,545.00 $ 70000 $ 23,245.00 $ 5,000.00 $ 500.00 $ 5,500.00 $ 1,500.00 $ 29,045.00 $ 30,245.00 The Design Concepts team looks forward to being a part of this project. a:f~ Carol Henry Principal Council Action Form December 14,2009 Page 2 2. Revise the second sentence in paragraph 3 on page 11 to read that there should be continued communication rather than improved communication among district, governmental agencies ............ . It was also suggested by Planning Commission that Clear Creek itself, not just its associated trails, be included in the Plan as a recreational amenity. After discussions with Joyce Manwaring, Parks and Recreation Director, it is recommended that this suggested amendment not be incorporated into the Plan. While rafting and kayaking are done on sections of Clear Creek west of this area, Coors Brewing Company owns the water in this section of the Creek downstream of their facility. For this reason and public safety concerns, if recreational uses were to be considered, water quality testing and other due diligence would need to be undertaken. Tn addition, there could be restrictions to access of the Creek in this area due to easements currently in place. FINANCIAL IMPACT: There is no direct financial impact by adopting this amendment. BACKGROUND: City Council last adopted an addendum to the Comprehensive Plan for the Three-Mile Plan in 2007. This was before the annexation of land along Highway 58 related to the proposed Cabela's development. Land has been annexed south of Highway 58 and west ofI-70 to accommodate Cabela's and related development, and to bring land for the proposed Cabela's Drive interchange on Highway 58 into the City'S jurisdiction. In addition, the City adopted the Envision, Wheat Ridge Comprehensive Plan in October of this year. The Three-Mile Plan should generally be consistent with the municipality's comprehensive plan. With adoption of the new comprehensive plan, some revisions were needed to the language of the Three-Mile Plan to make it consistent with the Envision Wheat Ridge document. Revisions have been made to the current document to reflect these changes. RECOMMENDATIONS: Staff recommends adopting a resolution adopting amendments to the Wheat Ridge Comprehensive Plan concerning the Three-Mile Plan. RECOMMENDED MOTION: "I move to adopt Resolution No. 59-2009, Case WPA 08-02, a resolution adopting amendments to the Wheat Ridge Comprehensive Plan." Or, "I move to adopt Resolution 59-2009, a resolution adopting amendments to the Wheat Ridge Comprehensive Plan with the following amendments: Council Action Form December 14,2009 Page 3 REPORT PREPARED AND REVIEWED BY; Sally Payne, Senior Planner Kenneth Johnstone, Community Development Director ATTACHMENTS; 1. Planning Commission Resolution 2. Proposed Comprehensive Plan addendum -Three-Mile Plan 3. Resolution No. 59-2009 CITY OF WHEAT RIDGE PLANNING COMMISSION RESOLUTION NO. 4-2009 Series of 2009 A RESOLUTION CONCERNING ADOPTION OF AN AMENDMENT TO THE WHEAT RIDGE COMPREHENSIVE PLAN AND FORWARDING SAID RECOMMENDATION TO THE WHEAT RIDGE CITY COUNCIL. WHEREAS, the City of Wheat Ridge adopted a Comprehensive Plan on Octoberl 2, 2009; and WHEREAS, C.R.S. 31-23-206 (2) provides that the Comprehensive Plan may be amended by the City from time to time; and WHEREAS, the Comprehensive Plan did not include any areas outsic the corporate limits of the City as is permitted under state enabling legislation, and WHEREAS, prior to annexation, a city must have in place a plan for the area considered for annexation pursuant to C.R.S. 31-12-105, and WHEREAS, addenda to the Comprehensive Plan \\ere adopted by City Council on February 23, 2004 February 28,2005, May 22, 2006 and June 25, 2007 adopting a growth area outside the city limits of the City; and WHEREAS, it is the desire of the City to extend its Comprehensive Plan bondary outside the corporate limits; and WHEREAS, the Planning Commission held a public hearing as provided by Section 260(b) of the Wheat Ridge Code of Laws; legal notice thereof being duly published in the Wheat Ridge Transcript on November 12, 2009, said public hearing held on November 19,2009. NOW, THEREFORE BE IT RESOLVED by the Wheat Ridge Planning Commission thisl9th day of November, 2009: I. The Comprehensive Plan amendment attached hereto as Exhibit Ais recommended for approval to the City Comcil. 2. A copy of this Resolution shall be forwarded to the City Council. WHEAT RIDGE PLANNING COMMISSION ATTEST: Chair Secretary to the Commission ATTACHMENT 1 C:\Documenls and Seningikvanert\Local Setting~Temporary Internet Fild.oLK5\uga amendmcnl pc res 09.doc City of Wheat Ridge Comprehensive Plan Addendum A Plan for the Urban Growth Area I And the Recently Annexed Areas December 2009 ATTACHMENT 2 ADDENDUM TO THE CITY OF WHEAT RIDGE COMPREHENSIVE PLAN URBAN GROWTH AREA ADDITION INTRODUCTION This document serves as an addendum to the City's Comprehensive Plan adopted by City Council on October 12, 2009. , The adopted Comprehensive Plan identifies the area of potential development outside the City's boundaries. The Plan does not recommend any future uses in the general areas. Prior to any annexation, C.R.S. 31 -12-105 requires that a municipality have in place a plan for the area, including proposed land uses. Such plan may extend up to three miles from the municipality's boundary. There are unincorporated areas to the northeast, north , west and southwest of the current City boundaries. Areas to the northeast and north are primarily unincorporated industrial or multi-family enclaves which, although eligible for annexation, present questionable economic benefit to the City versus the costs of providing services A majority of the area to the west of Ward Road north of 1-70 consists of established residential neighborhoods, public uses (schools), and a cemetery. These uses J provide little benefit to the City compared to the costs of providing services. A large area west of 1-70 between 32nd Avenue and Clear Creek is vacant and may provide development opportunities of benefit to the City. Southwest of the City are commercial areas along Youngfield and the established residential area of Applewood. In the mid-1990's the City submitted to the Denver Regional Council of Governments (DRCOG) its proposed urban growth boundary as part of the preparation of the regional plan known as Metro Vision 2030. The identified urban growth area was generally bounded by 1-70, W. 32nd Avenue, Mcintyre Street, and W. 52nd Avenue. Containing a little over two square miles, this area was not incorporated into the Comprehensive Plan. This Comprehensive Plan addendum addresses the potential urban growth area to the west of the City. The areas subject to this addendum is illustrated on Map 1. The West Area was submitted to DRCOG as the City's urban growth boundary for the 2030 Metro Vision update. 1 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 LAND USE Existing Land Use West Area Existing land uses in the urban growth area are varied. Along the north side of 32nd Avenue are areas of low to medium density residential development. To the west of 1- 70 is industrial development along W. 44th Avenue and State Highway 58 . A CDOT maintenance facility is adjacent to SH58 at 1-70. The area to the west of 1-70 between 32nd Avenue and 44th Avenue contains a golf course, and several old gravel pits now used for water storage. A majority of this land is vacant and undeveloped. Development Constraints West Area Few natural hazard areas are present in the planning area. The Clear Creek 100-and 500-year floodplains generally parallel SH58 in the center of the planning area. No other natural hazards exist in the area. 1-70, SH 58, and Clear Creek present constraints to development by acting as barriers to providing road, utility and other inf~astructure improvements to the central portion of the planning area . State and federal rules mandate where access can occur and the manner in which rights-of-way may be crossed for installing utilities. Responding to calls for service in the planning area is made more challenging by the restricted access these barriers present. County Plans West Area Because the urban growth area is currently unincorporated, Jefferson County has jurisdiction over planning and zoning matters. The urban growth area lies within two subareas the County has identified for planning purposes. The North Plains Plan covers that portion of the urban growth area north of Clear Creek and the Central Plains Plan covers the area to the south of Clear Creek. Originally prepared in the late 1990's, the Central Plains Community Plan has recently been updated. The process of updating this plan included extensive public meetings. 3 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum Decem ber 2009 These subarea plans show recommended land uses in the urban growth area as residential in existing established residential neighborhoods. Applewood Golf Course and Clear Creek are shown as major park/recreation/open space areas. The area along W. 44th Avenue south to Clear Creek is recommended as mixed use areas containing office, light industrial, retail, and residential (up to 15 dulac) uses. The bulk of the large, undeveloped area to the west of 1-70 is shown as industrial. Future Land Use Map West Area The Future Land Use map reflects the recommended land uses for the area . The recommended land uses were matched as closely as possible to the land use categories contained in the Wheat Ridge Comprehensive Plan. • The Future Land Use Map (Map 2) illustrates recommended land uses for the urban growth area. The categories used and the definitions, desired character, and attributes of the various land use categories shown are the same as defined on the Structure Plan of the Comprehensive Plan and are hereby incorporated as a part of this Addendum. Future land uses for the planning area are shown on the Structure Plan on the following page. The Plan establishes the following recommended land uses: • Existing residential neighborhoods at the approximate density shown in the County subarea plan, SF (4) • Existing golf course parks, and the Clear Creek floodplain as parks and open space • Employment along W . 44th Avenue and south of SH58 to Clear Creek to include light industrial, storage, warehouse • The large, vacant area west of 1-70 between 32nd Avenue and Clear Creek as Regional Commercial to include retail, employment, restaurants, hotel The designation of "open space" is a designation to indicate the land should not be developed. This designation does not mean that the property so depicted necessarily will be owned by a public entity. 4 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 TRANSPORTATION The existing street network consists of the major north-south connectors of Youngfield on the eastern border of the planning area and Mcintyre Street on the western border. East-west connectors are W . 44th Avenue at the north and W. 32 nd Avenue to the south. 1-70 and State Highway 58 provide regional, limited access highway connections in the area. The 1-70/SH58 interchange was recently updated with additional ramps to create a full-movement interchange. This work entailed relocating the current eastbound on-ramp at 38th Avenue to the south. ' Trails currently exist along Clear Creek from 1-70 west to Golden and along 32nd Avenue from 1-70 west to Maple Grove Park. Future Street Network West Area The future street network in the area will build upon the existing grid system of north- south and east-west streets. 1-70 and SH58 will continue to serve the dual roles of providing access to the area and carrying regional traffic. The roadway classifications in this plan are based upon the recommendations of the Countywide Transportation Plan. The proposed street network fGr the area is shown on the Roadway Classification Map (Map 3). The recent completion of the 1-70/SH58 interchange movements will improve access to the area and increase mobility for the region. A new interchange on SH58 at Cabela Drive has been approved to provide additional access to the area as well as a pair of "hook ramps" that will connect 1-70 to the collector which provides access to individual development parcels. Improvements to the 1_70/32nd Avenue interchange to increase capacity have also been approved. Major east-west streets included in the future street network are 32nd Avenue and 44th Avenue. Streets providing north-south connections are Ward Road, Youngfield Street, and Mcintyre Street. The new SH58/Cabeia Drive interchange has been approved approximately one mile west of the SH58/1-70 interchange and to the east of the existing Mcintyre interchange. Cabela Drive will connect 32nd Ave. to 44th Ave. with an interchange at SH58. Cabela Drive will also connect to the new 40th Ave. underpass of 1-70 which provides access to Youngfield St. The new 40th Ave. underpass will provide an additional access to the Regional Commercial area. 6 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 Future Trails West Area The County community plans for the area show potential trails extending along W. 32nd Avenue from Maple Grove Park to Mcintyre and on Mcintyre from W. 32nd Avenue to the Clear Creek Trail. A portion of the Clear Creek Trail has been re- located west of approximately Eldridge Street extended. A trail connection is proposed from 32nd Avenue to the Clear Creek Trail along Cabela Drive. 8 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 COMMUNITY AMENITIES AND COMMUNITY SERVICES Community Services West Area Services in the unincorporated portions of the planning area are currently provided by Jefferson County and several special districts. Jefferson County (:urrently provides general governmental services and law enforcement. Portions of the area are included in the Urban Drainage and Flood Control District (UDFCD). A large area in the central portion of the planning area is not currently served by a sanitation provider. A small parcel of land is not provided with fire protection. Special districts serving the West Area are listed below. Fire Protection Districts • Fairmount • West Metro I Water and Sanitation Districts • North Table Mountain W& S • Consolidated Mutual Water Park and Recreation Districts • Prospect The City, Prospect Recreation and Park District, and the Long 's Peak Metropolitan District have entered into an Intergovernmental Agreement (IGA). The IGA provides that the boundaries of the Prospect Recreation and Park District will not be affected by the formation of the Long's Peak Metropolitan District, any future inclusions into the metro district, and any future annexations by the City. Coordination will be needed among these entities to provide park and recreation services and facilities in the growth area. 9 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 Future Service Provision The City will provide general governmental services and police protection for any areas annexed by the City. Because the City is not a full service City, water, sanitation , and fire services will need to be provided by special districts in the future if any areas are annexed. The Long's Peak Metropolitan District has been formed to provide financing, construction, and maintenance of infrastructure within a portion of the growth area. The Service Plan for the District sets out the services to be provided , which include streets, water, sanitary sewer, storm sewer, parks and recreation, parking , and TV and fiber optic. The District is required to include within its boundaries any areas within its service area that are annexed by the City. Fire protection will continue to be provided by existing districts currently providing services. Water and sanitation services will continue to be provided by districts currently providing services within their respective boundaries. Within the area currently not served by water or sanitation districts, there are three options to consider: • Inclusion into existing water or sanitation districts. • Formation of a new water and sanitation district, or metropolitan district, with provision of services by the new district. • Formation of a new water and sanitation district, or metropolitan district, with provision of services by another district or districts by contract with the new district. Provision of services by an existing or new district will depend upon the capacity of that district to provide treated water or sewage plant capacity and the financial ability to construct improvements. It is likely a developer will need to pay for any infrastructure improvements, upgrades, or expansions. Any new sewage treatment plants or expansions must be included in the Regional Clean Water Plan and be approved by the State Department of Public Health and Environment. Stormwater facilities will need to be provided by developers as required by City and UDFCD standards. Facilities will need to conform to any drainage basin master plans prepared and adopted by UDFCD. Parks and Open Space Park and open space areas in the urban growth area are currently acquired and managed by Jefferson County and the Prospect Recreation and Park District. Two parks located just outside the growth area, Maple Grove Park and Arapahoe Park, are provided by the Prospect Recreation and Park District. 10 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 Policies: 1. At the time of rezoning, the following items should be requested of a developer, if applicable: a. Access easements across private property to public land; b. Dedication of private land; c. Open space required with the development if located adjacent to public land; 2. Open space purchases should be based on regional demand for recreation in the area and on the goal of preserving an open character and significant natural features. 3. The growth area is currently served by the Prospect Recreation and Park District and the Jefferson County Open Space Department. There should be improved communication among the district, governmental agencies, and private organizations responsible for buying and managing public land in the area. Continuing communication among these groups to achieve more efficient management of public lands and a higher level of use. Coordination among these public entities and the planning departments of the City and the county should facilitate more effective siting of private open space to: a. secure access easements across private property to public land; b. encourage dedication of private land by providing information about open space incentive programs, and c. suggest, where appropriate, that the open space required in a development be located to augment adjacent public land. 4. The acquisition of undeveloped land should be related to the following planning objectives: a. Maintenance of important visual resources; b. Maintenance of open spaces between developments; c. Provision of needed recreational opportunities; d. Protection of significant wildlife habitats and wildlife corridors; e. Protection of areas subject to significant natural hazards, (e.g. floodplains); 11 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum Decem ber 2009 f. Protection of areas having cultural and historical significance; g. Provision of connecting trail systems; h. Retention of unique or relict flora , (i.e., tall-grass prairie, sites with rare and endangered plants, and sites with high quality riparian vegetation); i. Protection of ecologically sensitive areas; J. Prevention of soil erosion; and k. Protection and conservation of vegetation. While these areas are desirable as open space, development should not be precluded if sensitive site planning accommodates these concerns. , 5. Public acquisition, management agreements between owners, and private dedication of land to public entities, i.e., conservation easements, are only three of the methods that could be used to increase the amount of land which remains undeveloped. 6. Plantings in open space areas should be native or naturalized species and should be varieties that require minimal maintenance, are drought tolerant, and benefit desirable wildlife needs. Trails Existing trails have been constructed along W. 32nd Avenue and Clear Creek by Jefferson County. Future trails planried for the area include the extension of the W. 32nd Avenue trail from Maple Grove Park to Mcintyre and a trail along Mcintyre from 32nd Avenue to the Clear Creek trail. A connection between 32nd Avenue and the Clear Creek trail is proposed. These trail alignments are shown on Map 4. The provision of trails in the urban growth area should be based on the following policies: Policies: 1. An expanded trails network should be developed that provides additional trails for hiking, biking and equestrian use, and that precludes motorized vehicles. These trails should: A. vary in length, ascent and nature experience; B. traverse diverse landscape; C. access views and vistas; 13 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 D. intersect to allow the traveler a choice of paths to a destination; E. avoid damaging or impairing areas containing endangered species, fragile environments, or high hazard areas; and F. Link communities and other Plan areas, and link these areas to adjacent cities and open space lands along the foothills to the west. 2. Accessible trails should be provided for all citizens, including barrier-free trails where possible, recognizing that trail users have different levels of ability and seek different levels of challenge. 3. New trail systems in critical wildlife habitat areas, i.e. nesting and calving areas, and wintering grounds, should be routed in a sensitive fashion, and/or have seasonal closures to minimize impacts to the wildlife. 4. Trail corridors should be negotiated which utilize floodplains, public rights- of-way, leased private property, parks, and public open space. 5. Liability releases should be used to remove this obstacle to the creation of trails across private land. 6. Areas of development should have trail connections to areas of natural open space. 7. Trails should be separated 'and buffered with landscaping from streets, roads, and parking lots when possible. Landscaped buffers should be established between the Clear Creek trail and adjacent land uses. 8. Roadway projects should provide equestrian, pedestrian and bicycle crossings; (e.g., equestrian tunnels and grade separated bike crossings at railroads). 9. The Clear Creek regional trail is outlined in the Jefferson County Trails Master Plan and is complete to Golden. 10. Local trails could be jointly funded through the Jefferson County Open Space Joint Venture Grants Program. This is a joint venture program with adjacent cities and park and recreation districts per the City's request depending on priorities. 11. Equestrian and jogging trails should be unpaved and marked. 14 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 12. Parking areas should be provided at trailheads to facilitate trail usage by equestrians, hikers, bicyclists, etc. 13. Public facilities, e.g. restrooms and telephones, should be provided at major trail intersections and significant open space sites where feasible. 14. The local park and recreation agencies should be consulted to determine potential trail connections. 15. Developers should coordinate with public entities to provide trails and public access along flood plains and/or easements such as ditches, roads, power lines, etc., whenever possible. 16. Developers should provide trail connections to adjacent open space areas, trails, schools, bus stations, Regional Transportation District park-n-rides, and light rail stations. This includes providing a safe crossing at roads whenever possible. Trail Design Criteria 1. A variety of trail systems should be provided with appropriate fencing and signage to minimize trespassing. 2. Trails should connect with others in the City and surrounding jurisdictions to provide opportunities for commuting to other jurisdictions and to provide multiple recreational alternatives. 3. The trails should intersect at strategic points to allow travelers a number of choices to reach a desired location. 4. Areas containing endangered species or fragile environments should be avoided. 5. Intersections between paths should be defined with a good visual warning of an intersection as it is approached. 6. Trails should take advantage of the diversity of the landscape through which trails pass. As the landscape changes, its dominant features should be clearly seen from the paths, i.e., good observation points for views and vistas that feature landmarks. 7. Bicycle paths should be designed for safety and be clearly marked. Safe bicycle paths can be provided in the following ways: A. Providing wider roadways with paved shoulders. 15 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 B. Providing off-road paths tor multiple users. c. Utilizing road, rail , ditch or power line rights-ot-way or easements. 16 Wheat Ridge Comprehensive Plan -Urban Growth Area Addendum December 2009 CITY OF WHEAT RIDGE CITY COUNCIL RESOLUTION NO. 59-2009 Series of 2009 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO, ADOPTING AMENDMENTS TO THE WHEAT RIDGE COMPRHENSIVE PLAN WHEREAS, the City of Wheat Ridge adopted a Comprehensive Plan on October 12,2009; and WHEREAS, C.R.S . 31-23-206 (2) provides that the Comprehensive Plan may be amended by the City from time to time; and WHEREAS, the Comprehensive Plan did not include any areas outside the corporate limits of the City as is permitted under state enabling legislation, and WHEREAS, prior to annexation, a city must have in place a plan for the area considered for annexation pursuant to C.R.S. 31-12-105, and WHEREAS, addenda to the Comprehensive Plan were adopted by City Council on February 23, 2004 February 28, 2005, May 22, 2006 and June 25, 2007 adopting a growth area outside the city limits of the City; and WHEREAS, it is the desire of the City to extend its Comprehensive Plan boundary outside the corporate limits; and WHEREAS, the Planning Commission held a public hearing as provided by Section 2 -60(b) of the Wheat Ridge Code of Laws; legal notice thereof being duly published in the Wheat Ridge Transcript on November 12, 2009, said public hearing held on November 19, 2009. WHEREAS, the City Council has held a public hearing as provided by Section 2 - 60 (b) of the Wheat Ridge Code of Laws; legal notice thereof duty published in the Wheat Ridge Transcript on November 12,2009. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge this 14th day of December, 2009: 1. That the City Council of the City of Wheat Ridge hereby adopts the amendments to the Wheat Ridge Comprehensive Plan attached as Exhibit A. 2. An attested copy of this resolution shall be attached to the Plan amendment and copy of the Plan as attested shall be certified to Jefferson County, Colorado. ATTACHMENT 3 l:\Council Action FonniUOO9 Council Action Fonn;091214 Res Three Mlle Plan amendment,doc DONE AND RESOLVED THIS __ day of ______ , 2009. JERRY DETULLlO, MAYOR ATTEST: MICHAEL SNOW, CITY CLERK J:\Councii Action Fonni2009 Council Action Fomd.091214 Res Three Mile Plan amendmcnl.doc Council Action Form December 14,2009 Page 2 FINANCIAL IMPACT: None BACKGROUND: As outlined in the letter to Dr. Stevenson, the impact of these three options will negatively impact the availability of public school choices for Wheat Ridge Citizens by 33 percent. RECOMMENDATIONS: Neighborhood schools are critical to the City's ongoing effort to implement the Neighborhood Revitalization Study. Wheat Ridge is working hard to reposition our community, and quality schools are the cornerstone of retaining and attracting strong households. Having a strong school presence is in the best interest of the City of Wheat Ridge and advantageous to Jefferson County as a whole. Mayor DiTullio, and Council Members Sang and Jay, ask the City Council of the City of Wheat Ridge to recommend that the Jefferson County School Board, Administration and the Facilities Usage Committee remove options 21B, 22A and 22B that have been identified as solutions to the Districts budget decisions. RECOMMENDED MOTION: "[ move to approve Resolution No. 58-2009 in support of removing the options identified by the Jefferson County Schools Facilities Usage Committee that directly affect the schools in the City of Wheat Ridge." Or [ move to postpone indefinitely Resolution No. 58-2009 for the following reason(s) " REPORT PREPARED/REVIEWED BY: Janice Smothers, Administrative Assistant to the Mayor and City Council Michael Snow, City Clerk A TT ACHMENTS: I. Dr. Stevenson Letter, dated November 30, 2009 2. Facility Usage Committee -Option Draft November 30, 2009 3. Resolution No. 58-2009 Facility Usage Committee Working Draft of Options as of November 30, 2009 Opt. # Articulation Area Short Description 1A Alameda Move 6th Grade from Alameda Artie area to O'Connell MS. 1 B Alameda Move 7th & gth Grade from O'Connell MS to Alameda HS. Close O'Connell 2 Arvada Move Arvada West (Fitzmorris) Preschool to Fitzmorris ES. Move Swanson Preschool to Secrest ES. 31A Arvada Move Arvada MS students to North Arvada MS. Close Arvada Middle School. 3 B Arvada Move Arvada 6th GR to A/NAMS. Distribute Russell K-s students to Fitzmorris, Lawrence & Foster. Close Russell. 3 C Arvada Move Arvada MS 7-g to N Arvada MS. Move Foster ES to I\rvada MS create a Dual Language K-g program. Close Foster. ' , 4 Arvada West Consolidate functions from Allendale temps & cottages into the main building. 7 B 1 Chatfield Revise Shaffer & Mortensen boundaries. 7 B3 Chatfield Move Ute Meadows 6th grade to Deer Creek. 7 D Chatfield Move Stony Creek 6th grade to Deer Creek MS. 7 F Chatfield Consolidate Stony Creek & Mt. Carbon Lang & Literacy Centers to Mt. Carbon Chatfield Move Ken Caryl MS 7-g and GT program to Deer Creek MS. Close 12 Columbine Ken Ca ryl MS. 14 Columbine Move Blue Heron to Columbine Artie. & Governor's Ranch to Dakota Dakota Ridge Ridge Artie. 15 Conifer Consider changing boundaries of Parma lee ES, Marshdale ES, West J Evergreen Jefferson ES and MS & Evergreen MS. 16 A Golden Move Golden 6th grade to Bell, Pleasant View P to Shelton & Pleasa nt View K-s to Welch ester. Close Pleasant View. 17 Green Mtn. Move Devinny 6th grade to Dunsta n MS. 17 B Alameda, Bear Distribute Carmody MS students to Creighton MS, Dunstan MS, & Crk., Green Mtn, O'Connell MS. Close (and sell) Carmody MS 19 Ralston Valley Revise boundary Sierra ES & Meiklejohn ES boundary. Move Wheat Ridge 6th Grade to Everitt MS & Pennington K-s to 21 B Wheat Ridge Prosp.Valley, Stober & Vivian. Close Pennington. 22 Jefferson Move Martensen, Stevens, Molholm & Wilmore Davis 6th Grade Wheat Ridge Wheat Ridge MS. Move Martensen Ks to Stevens, Molholm & Jefferson Create K-g campus at Stevens ES and Wheat Ridge MS. Close 22B Wheat Ridge Martensen 23 Jefferson Create PK-13 partner schools with Edgewater, Lumberg, Jefferson HS . 24 Wheat Ridge To align w/other MS changes in Wheat Ridge & Golden areas, expand Manning to 6-g. See Option 16A & 21A or 21B. 27 Pomona Move all Pomona area 6th grade to Moore. Distribute Zerger K-s. Close Zerger. 29 Arvada Distribute Fitzmorris K-6 throughout articulation area. Close Fitzmorris. 30 District Wide Close & demolish up to 120 temps at sites where utilization is less than 92%. ATTACHMENT 2 Pa.e 1 of 1. TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 58 Series of 2009 A RESOLUTION IN SUPPORT OF REMOVING THE OPTIONS IDENTIFIED BY THE JEFFERSON COUNTY SCHOOLS FACILITIES USAGE COMMITTEE THAT DIRECTLY AFFECT THE SCHOOLS IN THE CITY OF WHEAT RIDGE WHEREAS, the economic recession coupled with the increasing cost of providing services has created challenges for our communities. The Jefferson County School District has identified possible solutions to the budget'decisions the District is facing; and WHEREAS, the options identified by the Facilities Usage Committee are: • 21 B Close and sell Pennington Elementary School • 22A Move sixth grade to Wheat Ridge Middle School; distribute students from Martensen to Stevens, Molholm, Wilmore Davis which will all be K-5 • 22B Make Wheat Ridge Middle School/Stevens Elementary School a K-8 campus and close Martensen WHEREAS, the impact of I these proposals is significant and will negatively impact the availability of public school choices for Wheat Ridge citizens by 33 percent; and WHEREAS, Wheat Ridge is working hard to reposition our community, and quality of schools are the cornerstone of retaining and attracting strong households. The closures and consolidation of students as outlined in the three options create new challenges to our City, as well as, to low and middle income families in Wheat Ridge; and WHEREAS, Jefferson County Schools has made considerable investments in Wheat Ridge over the past several years from capital improvements, student achievement and community. The impact of the proposed solutions without consideration of long-term impacts on our community will affect future generations of students, families, business and the County as a whole. WHEREAS, the Mayor and City Council stand ready to help devise a plan that is more palatable to Wheat Ridge and Jefferson County Schools alike. ATTACHMENT 3 NOW, THEREFORE, BE IT RESOLVED the Wheat Ridge City Council, ask that the Jefferson County School Board, Administration and the Facilities Usage Committee remove options 21 B, 22A and 22B identified for the schools within the City of Wheat Ridge. DONE AND RESOLVED this 14th day of December, 2009. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk 2 Council Action Fonn December 14,2009 Page 2 FINANCIAL IMPACT: The funding for this project is provided by a grant from CALPHO. However, the Association requires that the City fund the project costs and seek reimbursement upon completion. A budget appropriation of $24,950 is required from the Capital Investment Program Fund to finance the project. The project cost will be reimbursed upon completion of the master plan work. The grant also requires that the City provide an in-kind financial match of $6,250, which will be comprised of staff time, use of meeting space and preparation of discussion materials. BACKGROUND: The City'S current bike and sidewalk network is best described as scattered and inadequate. Sidewalks are absent along many collector and arterial streets in the .City. The network is neither continuous nor connected to the adjacent communities. Connectivity to park trails does not exist and is not emphasized. [n 2006, Staff was directed to develop a bicycle and pedestrian master plan. While it was recognized that there was no available funding to implement a bike/pedestrian master plan, an approved plan would provide guidance concerning street right-of-way needs and improvements as proposed developments are reviewed and as City projects are designed. The first phase of the Wheat Ridge Bicycle and Pedestrian Master Plan was completed in 2007, identifying routes throughout the City. Approximately one year ago LiveWell Wheat Ridge made application, on behalf of the City, for a $25 ,000 grant to perform the next phase of development of the Wheat Ridge Bicycle and Pedestrian Master Plan. In Octoper 2009, The City entered into a contract with the Colorado Association for Local Public Health Officials (CALPHO) in the amount of $25,000 for the second phase of the master plan. Following a solicitation of the City'S on-call consulting finns for the Wheat Ridge Bicycle and Pedestrian Master Plan Phase 2 Project, one proposal was received on October 23 ,2009, from Felsburg Holt & Ullevig. Staff met with Felsburg Holt & Ullevig to negotiate a modified and final work scope. The initial project scope was expanded to address the possibility of expanding the work by change order if additional funding from CALPHO becomes available prior to completion of the Phase 2 project. RECOMMENDATIONS: Consultant selection was based on qualifications, project approach, the project team and previous experience on similar projects. Appropriate fees for the work were then negotiated. Staff recommends award of the Bike and Pedestrian Master Plan Phase 2 Project to Felsburg Holt & Ullevig in the not-to-exceed amount of $24,950. Staff also recommends a budget appropriation of the $24,950 required to fund the project. Council Action Form December 14, 2009 Page 3 RECOMMENDED MOTION: "I move to approve Resolution No. 60-2009, a resolution amending the fiscal year 2009 Public Works Capital Investment Program budget to reflect the approval of a supplemental budget appropriation of $24,950 to fund the Bike and Pedestrian Master Plan Phase 2. I further move to award the Bike and Pedestrian Master Plan Phase 2, to Felsburg Holt & Ullevig, Centennial, CO in the not-to-exceed amount of $24,950. I further move that all costs associated with this contract be paid from account number 30- 303-800-848, and that these funds be encumbered for the length of tAe project in accordance with Ordinance #787, 1989 Series." Or, "I move to postpone indefinitely Resolution No. 60-2009, a resolution amending the fiscal year 2009 Public Works Capital Investment Program budget to reflect the approval of a supplemental budget appropriation of$24,950 to fund the Bike and Pedestrian Master Plan Phase 2 for the following reason(s) " REPORT PREPARED BY: Steve Nguyen, Engineering Manager Tim Paranto, Director of Public Work~ ATTACHMENTS: I. Agreement 2. Resolution No. 60-2009 Independent Contractor Agreement This Agreement is made for the period of September 14, 2009 through March 31, 20 I 0, by and between the Colorado Association of Local Public Health Officials (CALPHO), in its capacity as fiscal agent for Jefferson County Public HealthlLiveWell Wheat Ridge, and the City of Wheat Ridge. WHEREAS, CALPHO desires to sub-contract with Wheat Ridge to provide services in support of LiveWell Wheat Ridge; NOW THEREFORE, CALPHO and the City of Wheat Ridge agree on the following scope of work: Contractor Scope of Work for City of Wheat Ridge Project Name: Bike and Pedestrian Study for "Phase 2 Bike Pedestrian Trail Master Plan Project" Project Agency: Jefferson County Public HealthiLiveWell Wheat Ridge Project Agency Contact: Elise Lubell, elubell@ieffco.us Fiscal Agency: Colorado Association for Local Public Health Officials (CALPHO) Fiscal Agency Contact: Lee Thielen City of Wheat Ridge Project Manager: Timothy Paranto, P.E., Director of Public Works Date: September 14,2009 -March 31, 2010 Dollar Amount provided to City of Wh'eat Ridge: $25,0000.00 Minimum In Kind Matching Requirement Provided by City of Wheat Ridge: $6,250.00 Project Description: The City oj Wheat Ridge seeks to enhance and improve the bicycle and pedestrian routes and connections throughout the City. The work will be to compile an implementation plan Jor the City to provide guidance and establish priorities Jor the improvement oj both the existing and proposed bike and pedestrian routes. Deliverables : Due to anticipated costs and available budget, the remaining work may need to be divided into two additional phases. The City's expectation is to complete as many tasks as possible in the order listed until the budget for Phase 2 has been exhausted. The following tasks are expected to be necessary to complete this effort: I. Origins & Destinations Mapping ATTACHMENT 1 1 a. Trail Heads b. Schools c. Parks d. Public Facilities e. Transit Facilities f. Major Commercial Areas g. Major Employment Centers h. High Density Residential I. Regional Destinations 2. Regional Connections Mapping a. Denver Routes b. Lakewood Routes c. Golden/JefiCo Routes d. Arvada Routes 3. Corridor Designs a. Arterial b. Collector (Commercial) c. Collector (Residential) d. Local (Commercial) e. Local (Residential) f. Trails 4. Information Management a. Route Numbers b. Signage c. Mapping 5. Priorities a. Local Destinations b. Regional Destinations 6. Funding Sources a. Federal b. State c. County d. Private The deliverables shall conform to the City of Wheat Ridge Current City Datum. All digital files will be delivered on a single DVD-ROM. If the DVD-ROM has insufficient storage, the data must be delivered on (1) external hard disk storage device of sufficient size to allow storage of all digital deliverables required for this project. Multiple DVDs will not be accepted. All mapping shall be delivered in ESRI Personal Geodatabase format. Metadata Requirement: For each deliverable requested, the Contractor shall provide completed FGDC-compliant metadata in eXtensible Markup Language (XML) format. A single seamless mosaic oftbe entire project area for each feature class: This mosaic will be in feature class format or shapefil e that facilitates import into ESRI's ArcMap 9.3 environment. City of Wheat Ridge In Kind Matching Services: I. Fieldwork I· I 2 I TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 60 Series of 2009 A RESOLUTION AMENDING THE FISCAL YEAR 2009 CAPITAL INVESTMENT PROGRAM (CIP) BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION TO FUND THE BIKE AND PEDESTRIAN MASTER PLAN PHASE 2 WHEREAS, the City Council wishes to complete the Bike and Pedestrian Master Plan which will serves as guidance to enhance and improve the bicycle and pedestrian routes and connections throughout the City in reaching all major destinations; and , WHEREAS, the City has selected , by an established process, an on -call consultant to perform the next phase of the Bike and Pedestrian Master Plan; WHEREAS, the City has secured a grant with the Colorado Association for Local Public Health Officials (CALPHO) to perform the next phase of the master plan; WHEREAS, the said amount be transferred from CIP fund balance to the Bike and Pedestrian Master Plan project account to finance the project cost and will seek for reimbursement from CALPHO upon project completion; NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1. Budget Amendep The City of Wheat Ridge fiscal year 2009 CIP Budget be amended to transfer an amount of $24,950.00 from CIP Fund Balance to line item 30-303-800-848 for the Bike and Pedestrian Master Plan Phase 2 Project. Section 2. Project Awarded. The Bike and Pedestrian Master Plan Phase 2 Project is awarded to Felsburg, Holt & Ullevig Consulting Engineers in an amount not-to-exceed $24,950. Section 3. This Resolution shall be effective immediately upon adoption. DONE AND RESOLVED this __ day of _____ , 2009. Jerry DiTullio, Mayor ATTEST: Michael Snow, City Clerk Council Action Form December 14, 2009 Page 2 RECOMMENDED MOTION: "1 move to convene an executive session under Charter Section S.7(b)(I) and Section 24-72- 402(4)(b), C.R.S., for a conference with the City Attorney for legal advice on the water supply to the Richards Hart Estate. J further move to adjourn the Council meeting at the conclusion of the Executive Session" Or, "I move to table indefinitely the motion to convene an executive session for the following reason(s) " REPORT PREPARED BY: Gerald E. Dahl, City Attorney