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Home My WebLink AboutStudy Session Packet 12/19/2011SPECIAL CITY COUNCIL MEETING STUDY SESSION AGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 W. 29th Ave. Wheat Ridge CO December 19, 2011 6:30p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. SPECIAL CITY COUNCIL MEETING 1. Swearing in of the City Clerk STUDY SESSION AGENDA APPROVALOFAGENDA .L Staff Report(s) 2. Denver Water Presentation on Ashland Reservoir demolition and reconstruction ~ Zoppe' Italian Family Circus Presentation 4. Review of Council Rules & Procedure §.. Council appointment to outside agencies 6. Council Strategic Plan Retreat Proposed Improvements and Challenges The primary component of this project is the demolition of the existing reservoirs and construction of two 256 foot diameter concrete water tanks. See attachment for proposed tank layout. Additional project components are listed below : • Replacement of a Filling Valve Vault at 30th Avenue and Fenton Street will move it from the public right-of-way onto the Ashland property. • Demolition of the Well-House structure and construction of a new water quality monitoring station (WQMS). The WQMS will provide for remote monitoring of conductivity, pH, chlorine, and turbidity. This new WQMS wil l be located on-site and may be either a vault or small building. • Replacement of off-site transmission piping dating back to 1918 in the area surrounding the reservoir site (south on Fenton St. to 26th Avenue and east on 29th Avenue to Sheridan Blvd). • Replacement of drainline piping in Gray Street south of 29th Avenue. • Construction of Valve Vault at the intersection of 29th Avenue and Depew Street. • Construction of storm sewer improvements to provide the required collection and detention of stormwater for the Ashland site and conveyance to the public storm sewer. • New security fence around the entire site. • Landscaping, berms, parking lot, service roads and other surface improvements. Successful completion of this project will require that a number of challenges be dealt with. Many of these challenges stem from the age of the reservoirs, proximity to residents, and lack of construction and staging areas. A list of items to consider is presented below: • Due to operational demands, one basin will need to remain in operation at all times during construction. Beginning with the demolition and construction of the West Tank is the most logical given the site constraints. This will limit the on-site storage to 10 MG during construction of the East Tank. • The reservoir height has been established to meet hydraulic and site constraints and considers both the visual impact to the surrounding community and the extent and impact of resulting off-site transmission main replacement. • Significant public comment and concern is expected due to the magnitude of the project. Impact to surrounding neighbors includes construction noise, potential for dust and large volume of trucking. A public relations effort that educates the affected public on key issues prior to construction will be implemented. • The lack of space at the site available for earthwork operations and construction staging will result in large volumes of trucking traffic to transport material off-site to stockpile excavated soil. Use of off-site property for stockpiling and storage will need to be located and coordinated with the respective jurisdictions. The selected site will require a pre-determined haul route approved by the City of Wheat Ridge. • Use landscaped berms to reduce the visibility of the exposed roofs from adjacent property owners and neighbors. In addition to the reduction in visibility due to landscaped berms, the visibility will also be reduced significantly because the proposed tank roofs will be much smaller than the existing basin roofs . • Potential historical documentation of Well-House prior to demolition. • Significant amount of groundwater, both natural and from the existing east storage basin that will require dewatering operations. • Asbestos abatement and soil and groundwater contamination -See below under 'Environmental Concerns'. • Consider opportunity for on-site processing of demolished concrete. Items for consideration include the potential for reuse of the demolished concrete, potential noise and dust concerns, and the availability of space for such an operation. • Stability of the center berm during construction of the new west basin. • Study the feasibility of a potential hydropower station at this site. Due to the complexity of this project and the many issues where early contractor input is desirable, a Construction Manager at Risk (CMAR) approach will be used. The Construction Manager (CM) will act as a consultant during the design phase but as the equivalent of a general contractor during the construction phase. It is projected a CMAR will be on board prior by the Fall of 2011. This arrangement will allow for realistic discussions on construction concerns with the City of Wheat Ridge and other stakeholders far in advance of actual construction. Stakeholders Below is a list of stakeholders and their likely concerns: • City of Wheat Ridge o Concerns of its citizens -see below. o Restoration of any damaged street surface. o Handling of site runoff and sediment control during construction. o Wheat Ridge has a desire to straighten 29th Avenue along the southern boundary of Ashland and push the ROW to the north to match the ROW boundary on the east side of Fenton Street. See attached document showing two potential straightening alternatives. o Review of proposed stormwater collection system required for the site. o Construction traffic and haul routes. • Other surrounding municipalities CC&C of Denver. Mountain View. Lakeside, Edgewater) o Impact to traffic depending on routes chosen for hauling of material to and from the site. • Colorado Department of Public Health and Environment CCDPHE) o Conformance of the facility to CDPHE design standards. o Proper discharge of stormwater and groundwater including proper disposal of any contaminants found (see Environmental Concerns below). o Proper handling and disposal of any contaminants found in the soil (see Environmental Concerns below). o Proper handling and disposal of any contaminants found within the existing tank structure, e.g. sealants (see Environmental Concerns below). o Proper air pollution reporting and permitting related to construction activities. • Residents/Nursing Home surrounding the site o Visual impact of improvements. o Construction impact -noise, dust, trash, safety. o Impact to traffic, parking or access to their homes. o 24 hour access by emergency vehicles to Nursing Home. o Up to date information on the project during construction. • Denver Water o Tank structures that will minimize or eliminate leakage and prevent infiltration of contaminants into the water distribution system for 50+ years into the future. o Ability to easily operate the facility and adjoining transmission mains including remote operation. o Ability to remotely monitor water quality within the tank. o Provide a secured site for this important facility. o Improve hydraulic capabilities. o Delivery of this project on time and on budget. Environmental Concerns Petroleum Contamination Soil and groundwater petroleum contamination from the DSH Discount Food & Gas site located at 5795 West 29th Avenue is known to exist in the area around 29th Avenue and Fenton Street. Concentrations of methyl tert-butyl ether (MTBE) well in excess of the Colorado Department of Labor and Employment, Division of Oil and Public Safety Risk- Based Screen Level (OPS RBSL) have been found. Additionally, one sample showed concentrations of benzene that was slightly higher than the OPS RBSL. This contaminated soil and groundwater will likely be encountered during replacement of off-site transmission mains to the east and south. Although the contamination is down gradient from the site, the removal of leaking water from the existing reservoirs and the dewatering required for the excavation of the new east reservoir could change the direction of the groundwater plume bringing contaminated water onto the site. A modified environmental site assessment (MESA) will be prepared to identify recognized environmental conditions (RECs) in connection with the Ashland Reservoir Facility and along the proposed conduit replacement corridors. A materials management plan describing the procedures to ensure appropriate handling and disposal of potentially contaminated soil and groundwater that may be encountered during the project will be prepared. The use of a grout curtain to provide a barrier between contaminated groundwater and the tank excavation will be considered. This could solve the problem of pulling contaminated groundwater onto the Ashland site however; contaminated soil and groundwater may still be encountered with any off-site transmission main improvements. Existing In-Tank Sealants Sealants in the floor/wall interface and around the perimeter of the columns have tested positive for asbestos. These sealants will be quantified and required handling and disposal requirements will be prepared. • We plan to restore damage to surrounding streets caused by construction activity. This will include damage caused by off-site pipeline installation and construction traffic in and out of the project site. Denver Water plans to inventory streets prior to construction to assess pre-existing conditions. At this time, Denver Water does not anticipate funding full street section improvements to areas not damaged by Denver Water activity. • Curre.nt plans represent a 61 foot wide Right of Way (ROW) section for W. 29th Avenue. This will require that an approximately 24 foot strip of Denver Water property along theW. 29th Avenue frontage become public ROW. Wheat Ridge has also expressed interest in having W. 29th Avenue at this location be realigned to straighten the centerline. Denver Water continues our position that we are only responsible for public ROW improvements along the adjacent property frontage. The straightening of W. 29th Avenue would require improvements outside of these limits. Denver Water would like to propose an agreement where each entity pays its share for design and construction. Denver Water would like to see Wheat Ridge take the lead on the design effort; however construction could potentially be carried out as a part of the Ashland Reservoir Construction Contract. • In regards to the on-site processing of demolished concrete, we share Wheat Ridge's concern in such an operation. We plan to continue to investigate the feasibility of this effort at this location however we will only present this option to Wheat Ridge if we feel the noise and dust can be controlled and there is a clear benefit to the community such as significant reduction in truck traffic in and out of the site. • Per your comments, we plan to locate the north entrance off of W. 30th Avenue to align with Gray Street. • Although we feel that we can comply with most of the development standards we anticipate the following variance requests: o Denver Water will request a variance from the maximum 6-foot height fence requirement to allow 8-foot ornamental fencing. Water Utilities have been designated Critical Infrastructure and Key Resources (CIKR) by the U.S. Department of Homeland Security Presidential Directive (HSPD-7). As such, Denver Water has adopted enhanced-level security guidelines as it pertains to perimeter fencing at key facilities. It has become our standard to utilize 8-foot fencing to further deter unauthorized access where tampering could lead to disruption or contamination of the water supply. Where appropriate for aesthetic reasons, Denver Water has also opted to install the more decorative ornamental fence product as opposed to standard chain link fencing. o Denver Water will request a variance from the restriction of work hours between 7:00a.m. to 5:00p.m. and prohibiting work on weekends and holidays. Construction, for the most part, will be restricted to Monday through Friday between 7:00a.m. and 5:00p.m., however, we anticipate longer work hours and weekends, during both the large slab and deck concrete placements for each tank ( 4 occasions). This is due to the need to place and finish the slabs during one continuous work shift. Work on the weekend may be required because the volume of concrete necessary for the above described pours may require one or more concrete plants dedicated to the placement. Denver Water would propose to set up viewing areas around the perimeter of the site for the public during these events. We also will need the ability to work on some Saturdays for make-up days due to weather. o Denver Water will request a variance to the 30 foot setback requirement along Fenton Street. This will apply for approximately 67 feet where the eastern tank edge will have a setback distance of between 26 and 30 feet (see attached setback exhibit). In this same area we are also proposing a small retaining wall that will be located approximately 2.5' off of the property line behind the fence. The primary driver for requesting the setback variance is to minimize the construction impacts to the residential units to the west of the Ashland site. The proposed location and spacing of the tanks will allow most of the existing west berm to stay in place, thus decreasing the construction impact to the residences to the west of the Ashland site. Additionally, the distance between the tanks is the minimum allowable to enable future maintenance of the tanks. Please note that the proposed setbacks for all other areas on all sides of the property will be much larger than the current setbacks to the existing larger tanks. In spite of the slightly reduced setback along Fenton at this location, the proposed site plan will dramatically improve the appearance of the site from Fenton by reducing the quantity of exposed retaining wall along the property line from 1567 square feet to 180 square feet. o Denver Water will request a variance to the requirement that non-residential uses located adjacent to residentially zoned areas or agriculturally zoned areas provide a screened or landscaped buffer area. Since the proposed and existing embankments will serve as an effective barrier to screen the view of the Denver Water facilities from the adjacent residential lots to the west and to the south we do not believe additional screening will be necessary. Currently a 30% design package is anticipated to be complete by late 2011. Additionally, we have recently selected Western Summit Constructors Inc. to serve as our Construction Manager to offer their expertise during the design phase. Their input will allow us to plan the project with more detail and communicate that plan to Wheat Ridge and those that will be affected by this project. Thank you for your attention to this project. We look forward to working with you to understand the concerns of Wheat Ridge and its' citizens and working to reduce the impact this project has on the community as much as possible. Please let me know if you have any questions or comments. Respectfully, 1/it~ Matt Turney, P.E. Denver Water Engineering -Programs and Projects GET connECT ED EVEnTS Your link to the perfect event/ TO: Wheat Ridge City Council December 8, 2011 FROM: Gina Hallisey, Get Connected Events Dear Council Members, Enclosed please find additional information for review regarding the Zoppe' Italian Family Circus proposal dated October 10, 2011 that was delivered to City Council at a public meeting. Further research has been done on the possibility of bringing this attraction to the City of Wheat Ridge as a feature of the Carnation Festival. I will present the concept to the Carnation Festival board on December 12th and will have feedback from that group included in the presentation to Council at the December 19th study session. Hosting an attraction such as the Zoppe' Circus will re-energize the Carnation Festival event and position Wheat Ridge as an entertainment destination offering a family-friendly cultural event. Using events as a marketing tool brings new people to your community and also raises awareness of other offerings in your city such as shopping and dining. The following information will be presented at the study session: • Family history of this very unique 7th generation theatrical circus • Overview of how the attraction will fit into the Carnation Festival • Detailed budget of proposed revenue and expenses for the first year • 3-year projected plan of how this attraction can become self-funded and profitable for the Carnation Festival • Event history of Zoppe's recent visits in Colorado I look forward to presenting the info for your consideration. I truly believe the five key elements to event success are in place, which makes this project a very exciting opportunity for the City of Wheat Ridge, the Carnation Festival, the Zoppe' Family and myself as an event producer. Kindest Regards, Gina. '1/al lisey Gina Hallisey Get Connected Events P.O. Box 1132 Arvada, CO 80001 Attachment 1 ZOPPE' ITALIAN FAMILY CIRCUS (,~' Introducing a NEW Feature Attraction for the Wheat Ridge Carnation Festival Attachment 2 12/6/11 1 ZOPPE' CIRCUS Founded m 1842 m \en ICC, I tall by apoleone Zoppc' and his wife Ermengtlda I nhenred almost 100 years later by Napoleone's greJt-granJson o\lberto Zoppt:' ALBERTO ZOPPE' grand equestnan who toured Europe pcrfomung "'~th Ius fanuly A frieodslup Wlth Orson \l:'e11es kd him to a JOb offer from John R.inghng North to perfi)rm m C..ea l B De hUe's The Grralesl ShoJ~· on Earth 12/6/11 2 TRADE FORAN ELEPHANT? Alberto was hesitant to Jea>e tu~ family circus in Italy but was persuaded by a trade for an dephan t The rest is Amer•can tusrory as Alberto stayed m Amcnca to raise his family and brmg trad!lmnal Eu~an circus to "uncncan audu:nccs 12/6/11 3 VENETO AT NIGHT Alberto's dream of a bcautJful new home for the 7th generation of Zoppe's to perform was realized m 2010 br Ius wtfc Sandra. son Gtonnru. daughters Tosca and Carla, anJ grand- cluldren l.htara and Juhcn INSIDE VENETO A travehng theatre constructed of a speetal blackout tent matenal allows you to step back m tunc to the way circus used to be The Zoppe's offer an unapologet:tcallr authentJc. on<- nng ctrcus where ) <•u u ill stt on wood-plank bkachtrs and (nluy thL granJ tradmons of CU'CUS 12/6/11 4 INTRODUCING THE ZOPPE'S c;-;.. INTRODUCING THE ZOPPE'S (,-..... Tosca Zoppe' ·Equestrian Ballerina Jay Wahher as Ringmaster Pepino 12/6/11 5 12/6/11 INTRODUCING THE ZOPPE'S (i .. ACTS FROM ROU D THE \\'ORLD -... 6 ITALIAN VILLAGE •!• The concept of an Italian Village out in front of the arcus rent will add EW revenue to offset starr-up costs and create a mini-fesuval wtth.tn rhe Camallon Festival (CF) which can be carried over to the ccond ""'-kmd \\hen the Carnation Festival is not the primary dra\\. <-Vendors allowed m the ,~Jlage must be Italian themed and can· wtll be takL-n not to compc_·tc wtth CF Yendors or prtc.mg 'cny lrahan thcmed CF '·rodor• an be tn th~ '"~Uage and that fee stays \\1th the Carnauon l•cstival ........ ., OoU C.._...e. ... u 10*7'36 6111 12/6/11 8 2012 PROPOSED BUDGET EXPENSES Circus Fee Tech Rider Ticket Outlet Print Ads Rentals Miscellaneous 2-week Performance Run Hay, sawdust, dumpsters, gen S1 per ticket sold x 6500 tics Local & Andiamo, $5 flyer 100 add'! chau:s & fencing Related to ew Italian Items Carnation Festival 0~ 10% of Cu:cus Ticker Sales IQ~iijkl}@d 70,000.00 1,750.00 6,500.00 2,000.00 1,200.00 2,000.00 2012 PROPOSED BUDGET Contract Labor Contract Labor Contract Labor Event Security Contract Labor DESCJUJ>'fJON Set-up and Tear down 6ppl x S8/hr x 8hrs x 2 weekends Ticket-takers/Ushers/Trash Pick-up 6ppl x $8/hr x 21hrs x 2 weekends T1cket Sales On-s1te 2ppl x $8/hr x 21hrs x 2 weekends 2ppl x · 35/hr x 21hrs x 1 weekend Get Connected Events Coordinator Fee-all Circus Attraction Elements I I 768.00 2,016.00 672.00 1,470.00 12/6/11 10 2012 BUDGET SUMMARY REYENUE GENERAL EXPE SES CONTRACf LABOR ET 2012 RISK C"'~ PROPOSED s 101.000.00 s 89,950.00 s 15,426.00 s (4,376.00) s 92,376.00 BUDGET RELIEVING OPTION <:",._, -~ •!• The Camatton Festival may choose to solicit volunteers in year one for the purposes of saving expenses in the circus budget and for trauung purposes with the event coordinator procured for 2012. Should the Carnation Festival offset the contract labor expenses and thl· arcus meets the projected revenue it would make sense to gtve the Camatton Pestt'Oal any revenues gained over the break-cvm po10t due to their efforts 10 embraang the circus attractton 10 the first year. 12/6/11 11 3 YEAR BUDGET SUMMARY RE\'ENUE 101,000.00 108,600 00 116,960.00 GE .EXPE SES 89,950.00 98,900.00 108,140.00 co T~\CTLABOR 15,426.00 7,25-tOO 3,470.00 ET (4,376.00) 2,446.00 5,350.00 6,500.00 3 YEARS TO BUILD <:'lit. •:• It usuaUy takes 3 years for an event to become profitable but \\'lth l:oppe's momentum in Colorado and the current attendance of the Camaoon Festi,·al your odds are greater to achieve profitability ea.rlter •:0 Once 1 ou reach sellout performances, you can raise the ocket poce to .18 (S13 wtth coupon) and mcrease revenue by an addmonal 25,000 •:• .-\ddtttonal cultural i~-aturC> can be added yearly to mcrcasc rc,·cnue' and add 12/6/11 14 IN CLOSING If the City of Wheat Rjdgc hosts The Zoppc' Italian Family Cirrus m 2012 you ha"e the opporruruty to ... • Re-energize the Carnation Festi\'al and build a NEW Signature EYent • "\dd a cultural ex-perience for the Wheat Rjdge commwtity to enwy • Showcase \'<'heat Rtdge as an entertainment destination • Bnng ne\\ customers to Wl1eat R.tdge busmesses to shop or dme • Become the Exclustvc Den\'er Metro stop for the Zoppe· Cu:cus Wt.'lltc:m U.S. Tour wtth a ycarlr first nght of refusal GIOVANNI SAYS ... "People don't see our show, they feel it." 12/6/11 15 ~~A~ .... ~ ,. City of • .. fP!"Wheat&__dge ~ARKS AND RECREATION Memorandum TO: Mayor and City Council THROUGH: Patrick Goff, City Manager FROM: Joyce Manwaring, Parks and Recreation Director DATE: December 19, 2012 SUBJECT: Zoppe Family Circus The Zoppe Family Circus would like to locate the event at Anderson Park in conjunction with the Carnation Festival. They are requesting that the tent be erected on the soccer field which is the grass area south of the outdoor pool. The event would be set up for approximately two weeks. Set up includes a large circus tent, bleachers inside the tent, several support trailers and vendor booths. Attached is a site plan that shows the proposed set up. The purpose of this memo is to provide information on the potential impacts to the park and the field . The following is a list of items for consideration. 1) Possible field damage from foot traffic and lack of irrigation during the two week period -Two references were submitted from locations where the circus has been held in the past and both references state the turf area was not damaged. It is difficult to predict whether the field will suffer any damage that would require repair until after the conclusion ofthe first year of the event. ~ Location of the tent would be coordinated to avoid irrigation heads, and the lines would be marked prior to set up as a means to minimize damage from vehicles and tent stakes. 2) As the host of the event the City will incur some in-house costs -These include staff time to provide and coordinate the required items in the contract, which include marking all heads and lines of the irrigation system, any field repair required, as well as costs to provide water and electricity to the event. 3) Rescheduling of soccer games for the fall season 2012 -The soccer schedule currently lists games starting October 1, 2012, at Anderson Park. If damage should occur to the field, games can be moved to the Recreation Center field. The Recreation Center field and Anderson field are interchangeable game fields; however, scheduling at the Recreation Center field is dependent on the size of events scheduled at the Center and the quantity of parking needed for these events. Attachment 3 Mayor and City Council December 19,2012 Page2 4) Due to anticipated parking requirements for the Zoppe Family circus, other events in the park would not be scheduled for that week -These events include baseball games and the pavilion rental. It is not unusual for the department to block field usage and pavilion rentals on a specific date, to accommodate special events in the park. For example, this occurs when the outdoor pool is the location for either a regional or state swim meet. The impact of the most concern is damage to the irrigation system and turf. Based on the information provided to date and staff analysis of the proposal , it is possible to locate the tent on the site as requested. It is not possible to estimate costs associated with irrigation and turf repair at this time. JM/dr Attachment: Zoppe Family Circus Site Plan 2 , ZOPPE AN ITALIAN FAMILY CIRCUS Since 1842 TECHNICAL RIDER AS OF JANUARY 2011 1) FREE PARKING FOR RECREATIONAL VEHICLES Our artists travel and live in recreational vehicles while on tour. Therefore, there must be a reserved space near the performance area for up to five (5) R.V.'s upon arrival. The following is required: A) Electricity in R.V. Area Six (6) Electrical Edison outlets with 20 amp breakers each outlet in the R.V. parking location. If non-animal R.V.'s are not able to park next to the tent area, additional power and lights will be required in that area. B) Water Water faucet connection for garden hose near R.V. parking. If system uses a key, ARTIST is to be given the key upon arrival. The key will be returned to EVENT PRODUCER prior to vacation of the premises. Standard hose coupling is acceptable. If city code requires gray water containment, a holding tank and dumping will be needed. C) Animal Parking Animal vehicles should be permitted to park by the circus tent. If R.V. trailer parking is located in an area other than by the circus tent, additional electric and water is required. Dumpster should be placed close to the animal parking in the location ARTIST designates upon arrival of the Company. 2) EMERGENCY INFORMATION The EVENT PRODUCER should give ARTIST a list containing the names and phone numbers of local veterinarians, blacksmiths (for horseshoes) and hospitals to be used in case of emergency. Directions from the performance area to the hospital should also be provided. Attachment 5 3) ANIMAL REQUIREMENTS The following supplies are required: A. Two (2) bale of regular grass hay (not alfalfa) -per day on location. B. Fifteen (15) bags of kiln-dried wood shavings with two (2) additional bags needed per performance day. (If site is not grass additional bags may be needed) C. If site is not grass, one dump truck load of dirt is needed. Baseball diamond dirt is the best. D. One (1) eight yard dumpster for animal waste should be placed close to animal parking in the location ARTIST designates upon arrival of the Company. This will also be used for disposal of trash from the performances and performers. If local codes require trash and animal waste to remain separate, then two (2) dumpsters are required. 4) PERFORMANCE REQUIREMENTS A) Performance Space A space measuring approximately 160' x 160' is preferred for the set-up of the tent if R.V. parking is allowed behind tent. If space does not allow R.V. parking in rear of tent the minimum space for the tent alone is 130' x 130'. Additional space is required for the living quarters for the performers and their animals. This space should be free and clear of all obstacles, and it is preferable that the space is a grass lot. EVENT PRODUCER should make ARTIST aware of any underground obstacles (such as water pipes, electrical or gas lines) prior to the set-up of the tent. All underground utilities must be marked prior to tent set-up. There should be no overhead obstacles within the performance space. The tent height at the peak is approximately 63 feet. B) Power 220 single-phase 200 amp electrical service is required for use by the ARTIST for the lighting, sound, and electricity for the circus tent and for the performer's living quarters. EVENT PRODUCER to provide electric service and/or generator/s. 5) MISCELLANEOUS A) Set-up Assistance Four (4) to six (6) able-bodied persons to help with the set-up take down of the tent. Time of set-up and take down will be determined by ARTIST. B) Accommodations Up to three (3) motel rooms may be required to be supplied by the EVENT PRODUCER. EVENT PRODUCER will be notified no later than one (1) month prior to performance date as to whether these rooms are in fact needed. For more information on set-up requirements contact your local Zoppe' Tour Director: Gina Hallisey, Colorado Tour Director, 303.726.6111, gina@getconnectedevents.com 07!19 /2010 14 :18 FA X ~ 001/003 CERTIFICATE OF INSURANCE PRODUCER: DATE ISSUED: 7/JS/10 COMPANY: USTER KALMANSON AGENCY, INC. A) 100% CERTAIN UNDERWRITERS AT LLOYD'S I P.O. BOX 940008 LONDON MAITLAND, FL 32794-0008 PH: (407) 645-5000 FAX: (407)64~-:UJO POLICY NUMBER: CLCM09629 NAMED INSURED: EFFECTIVE DATE: EXPIRATION OAT£: NINO.LLC 7/12/10 7/I2/Jt DBA: ZOPPE FAMILY CIRCUS C/0 OIOV ANNI ZOPPE 1804 SOUTH RACINE A VENUE CHICAGO, U. 60608-3214 (BOlli DAYS AT 12:01 A.M. LOCAL STANDARD TIME) COVBRAOE INPORMATION THIS IS TO CERTIFY 11-JAT THE POLICY(S) OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAM£0 ABOve fOR. THE POLICY PERIOD INDICATED. NOT WITHSTANDING ANY REQUIREMENT, TERM(S) OR COND!TJON(S) OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH TffiS CERTIFICATE(S) MAY BE ISSUED OR MAY PERTAIN. 1HE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND/OR CONDJTJONS OF SUCH POLICIES. LIMITS OF LIABILity SHOWN MAY HAVE BEEN REDUCED BY ANY PAID CLAJMS. TYPE OP INSURANCE: UMr'tS: COMPANY A ~ GENERAL LIABILITY GENERAL AGGREGATE; 52,000,000.00 X CLAIMS MADE LIMITED PRODUCTS AGGREGATE $ 300,000.00 ~OWNERS, LANDLORDS, & TENANTS PERSONAL&ADV. INJURY; $-0- EACH OCCURRENCE: $1,000,000.00 R£TRODATE: 7/12/0S FIRE DAMAGE (ANY ONE FIRE) S-0· ADDITIONAL INSURED(S); MILE HIGH FLEA MARKET LLC; DBA: MILE HIGH MARKET PLACE ; NEW WORLD CLASSICS IS/ARE HEREBY ADDED AS ADDJnONAL INSURED ONLY AS THEIR INTEREST MAY APPEAR IN RESPECTS TO 1HE OPERA TION(S} PERFORMED BY THE NAMED INSURED AND/OR IT'S EMPLOYEE(S) ONLY. CERTlFICA TE VALID ON I. V WITH ATTACHED ADDENDUM "A" FOR DESCRIPTION OF UABllJTY COVERAGE(S) AfFORDeD. EVENT DATE(S): AUGUST 19-30,2010 (SET UP; AUG. 16-TAKE DOWN AUG. 30) LOCATION: MILE HIGH MARKET PLACE, 7007 E. 88TH AVENUE, HENDERSON, CO 80640 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RlGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVER.AGE(S) AFFORDED BY THE POLICV(S) LISTED ... LIM.ITS SHOWN ARE THOSE IN EFFECT AS OF POLICY INCEPTION" SHOULD ANY OF THE ABOVE DESCRIBED POLICY(S) BE CANCELLED BEF'OR.E THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL .J!Q_ DAYS WRJlTEN NOTICE TO TH£ CERTIFICATE HOLDER. NAMED BELOW, Btrr FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLJOATION(S) &/OR. LlABILlTY(S) OF ANY KIND UPON THE COMPANY. IT'S AGENTS &/OR REPRESENTATIVES &c.IOR KAI.MANSON £TAL. ADDITlONAL INSURED: AUTHORIZED REPRESENTATIVE: MJLE HIGH FLEA MARKET LLC, DBA; MILE HIGH MARKET PLACE I CIO MS GINA HALLISEY, EVENT PRODUCER 7007 E. 88TH AVENUE HENDERSON, CO 80640 NF.W WORLD CLASSICS ATTN: MR. KERBY LOVALLO, DJRECfOR 27 SNIP SIC LAKE ROAD ELLINGTON. CT 06029 X FAX: 209-439-3492 MITC'Jl ~SON I PRESIDENT ATTACHMENT 6 0(/lB/£010 14 :l!l ~AX C L A I M S ADDiNDUM M A D E " A '' E' 0 R NINO, ~LC I DBA: ZOPPE FAMILY CIRCUS I CIO GIOVANNI ZOPPE ~ OOUOO::I -----------------------------------------------------------~------------------------------AGENCY: LESTER KALMANSON AGENCY INC. P.O. BOX 940008 MAITLAND, FLORIDA -U.S.A. PH: 407-645-5000 F~: 40?-645-2810 ---------------·----------------------------------------------------------··--------------POLICY PE~IOD I TERM: 07/12/10 -07/12111 ANNUAL TERM (l2:01 AM LOCAL STANDARD TIMt) -------------------------------·-------------------------------------------------------~-- ------··-----------------------------------------------------------------·-"--------------DESCRIPTION OF CLAIM$ MADE LIABILITY INSURANCE COVERAGE(S) AFFORDED: ------------------------------------------------------------------------------------------PREMISES I O~ERATIONS A) SPECTATOR LIA6II.ITY COVERAt;E :CS AF:E'ORDED THE N11MF.D INSURED'S TRAVELING CIRCUS WI'rtl VARIOUS DOG(S) AND HORSE ACT(S) TO BE PERJi'ORMED BY THE NAMED INSURED ' I OR THE'(~ EMPLOYEE($) • I OR VARIOUS INDEPENDENT CONTRACTO~(Sl ONLY AT VARIOUS I TRAVELING {USA) LOCATIONS WHI~E ONDER THE DlR~CT CONTROL/ SUPERVISlON OF THE NAMED INSUR~D & I 0~ TH~IR EMPLOYEES ONLY. -------------------------------------------------------------------------------------------Bl PREMIS£S LIABILITY COVERAGE IS AFroRD£0 FOR THE SET OP, USE & / OR TAKE DOWN OF THE NAHEO INSURED' (S) OWNED (CIRCUS I TENT I BLEACHERS I EOUIPMENT)TO BE USED IN CONJONCTION WITH THE NAMED INSURED'S COMMt~CIAL CiaCUS OPERATlON(S) I ACTIVITY(S} ON~Y ~T VARIOUS I TRAVtLING (USA) LOCATIONS ONLY WHILE UNDER THE DIRECT CONtROL I SUPERVISION OF THE NAMED INSURED ' I OR THEIR EMPLOYEES ONLY. C) LIMITED PRODUCTS LIABIL!TY COVERAGE IS AFFORD£0 FOR FOOD & I OR SOUV£~IRS & I OR SOFT DRINKS SOLD & I OR SERVED BY THE NAMED INSURED & / OR THEIR EMPLOYEES ONLY AT VARIOUS I TRAVELING I (USA) LOCATIONS WHILE UNDER THE DIRECT CONTROL I SUPERVISION OF THE NAMED INSURED & I OR THEIR EMPLOYEES ONLY. D) COMMERCIAL EQUINE AN!MAL OWNERS LI~ILIT~ COVERAGE IS AFfORDED FOR THE NAMED INSURED'S VARIOUS OWNED PONY(S) TO GIVE RIDES TO THE GENERAL PUBLIC & I OR INVITEES WHILE BEING RAND LED i I OR ON A SWEEP AT ALL TIMES WHILE UNDER THE OIRtCT CONTROL SUPERVISION OF THE NAMED INSURtO ' I OR TH!I~ tMPLOYEES WHIL~ AT VAR!OOS TRAVELING (US~) CIRCUS LOCATIONS ONLY. E) COMMERCIAL EQUI~t ANIMAL OWNE~S LIABILITY COVERAG& IS AFFORDED FOR THE NAMED INSURED'S VARIOUS OWNED PONY(S) TO BE USED IN THE NAMED INSURED'S CIRCUS FOR PHOTO'S TO t~E GENERAL iUBLIC & I OR INVITEES ' I OR DISPLAY & I 0~ EXHIBITION WHILE UNDER THE DI~CT CONTROL SUPERVISION OF TH! NAMED INSURED & I OR THEIR EMPLOYEES WHILX AT VARIOUS TRAVELING (USA) CIRCUS LOCATIONS ONLY. Fl COMMERCIAL CANINE ANIMAL OWNERS LIABILITY COVERAGE IS AFFORD~D FOR THE NAMED INSURED'S TRAVELING CIRCUS WITH VARIOUS OWNED CANINE(S) TO ~ERFORM ACT(S)WHILE UNDER THE DIRECT CONt~OL SUPERVISION OF TH£ NAMED INSURtD ' I OR THEIR EMPLOYEE(S) WHILE AT VARIOUS TRAVELING (OSA) CIRCUS LOCATIONS ONLY . G) LIABILITY COVERAGE IS AFFO~DED INCLUDt INCIDENTAL AODIENCt PARTICIPATION fOR THE NAMED INSURED'S TRAVELING CIRCUS WHILE UNDER TMt OI~!CT CONTROL I 3UfERVISION Ot THE NAMED INSURED & I OR THEIR EMPLOYEES ONLY AT V~lOUS I TRAVELING (USA) ~OCATION. Rl SPECTATOR LIA6ILIT~ COVERAGE IS AFFORDED THE NAMEO INSURED'S TRAVELING CIRCUS WITH VARIOUS CONTRACTED CIRCUS ACT(S) TO BE PERFORMED BY THE NAMED INSURED & I OR THEIR CONT~CTEO INDEPENDENT CONTRACTOR(Sl ONLY AT VA~IOOS / (USA) LOCATIONS WHIL! UNDER THE -DIRECT CONT~OL I SUPERVISION OF THE NAMEO INSUREO' I OR THEl~ EMPLOYEES ONLY. PAGE 2 OF 3 ----------------------------------------~-------~"··--------ADOENOUM------------- 07/19/2010 14 :19 FAX C L A I M S M A D E CONT. ADDENDOM "Au TOft: ~INO, LLc I ~BA: ZOFFE ~AMILY CIRCUS I C/0 GI~I ZOPPi Ill 003/003 --------------------------------------------------------------------------------------------- WARRANTED: 1) LIABILITY COVERAG~ AFFORDED IS LIMITED TO DIRECT BOD~LY INJURY & I OR PROPERTY DAMAG! CAOS~D BY THE OWNED &/OR DOMESTIC ANIHAL<Sl I DOG(Sl I HORSE(S)/ PONY(S) ONLY, UNLESS STATED '/OR ENDORS~D HERETO AND AN ADDITIONAL PR£MlUM IS CHARGED. 2) ANIMAL MORTALITY COVERAGE IS SPECIFICALLY EXCLUDED fROM THIS POLICY. 3) NO LEGAL LIABILITY COVERAGE IS AFFORDED FOR ANY CARE, CUSTODY, & / OR CONTROL OF ANY NON OWNED ANIMAL(S). 4) L!ABILI'l'Y FOR ANY COMMUNICABLE & I OR INFECTIOUS CISt::ASES ARE &/OR BACTERIA AR.F. SF~CitiCALLY EXCLUDED UNLESS OTHERWISE ENDORSED HERETO & I OR HEREUNDER & AN ADDITIONAL PREMIUM IS CHARG£0. 5) WORRERS COMPENSATION I EMPLOYERS LIABILITY COVERAGE IS SPECIFICALLY EXCLUDED ON THIS POLICY FOR ANY INJURY TO ANY EMPLOYEE(Sl & I OR INDEPENDENT CONT~CTOR(S) & / OR VOLUNT!!R(Sl. 6) PREMISES LIABILITY COVERAGt IS SPECIFICALLY EXCLUDED FOR THE NAMED IN.Wn.I:!O' 0 DL!.!Il'OUP.'l't!O t'~MIOlilC LOOP.TDD AT. 10.(0 OOUTII I\AOHII!l A\TI!!IUI3, OIIIO.'\CO, IL. UNLESS OTHERWIS£ ENDORSED H£a£TO & I OR HEREUNDER & AN ADDITIONAL PREMIUM CHARGE IS MADE;. 7) LIABILITY COVERAGE FOR ANY OTHER COMMERCIAL ACTIVITY(S) & I OR OPERAT!ON(Sl ARE SPECIFICALLY EXCLODEO F~O~ THIS POLICY, UNLESS OTHERWISE STATED & I OR ENDORSED HERETO AND AN ADDITIONAL PREMIUM IS CHARGED. 9) NO ~IABI~ITY COVERAGE IS AFFORDED fOR ANY (EXOT!C) ANIMALS, ACTS & I OR RIDES OSED WirHIN T~E SCO~£ tO THE INSURED'S SCHEDULED COMMERCIAL CIRCUS OPERATION($) UNLESS OTHERWISE STATED & I 0~ ENDORSED HERETO AND AN ADDITIONAL PREMIUM IS CHARGED . 9) NO LIABILITY COVERAGE IS AFFORDED FOR ANY INFLATABLE($) I INTERACTIVE DEVICE(Sl ON THIS POLICY. lOl LIABILITY COVERAGE IS NOT AFFORDED FOR ANY OTHER PRODUCTS UNLESS OTHERWl'SE ENDORSED HER&TO AND AN ADDITIONAL PREMIUM IS CHARGED. 11) ANY I ALL VENDORS 5 I OR ANIMAL CONTRACTORS MOST ~~OVIDt THE NAMED INSUR~O, WITH MINIMUM LIMITS OF $ 1,000,000.00 PER OCCURR~NCE I AGGREGATE, NAMING NINO, LLC, DBA; ZOPPE FAMILY CIRCUS / C/0 GIOVANNI ~OPPE AS AN ~DDITIONAL N~EO INSURED. 11) NAMED INSURED MUST MAINTAIN ALL (APPLICABLE) LOCAL, COUNTY, STATE i/OR fEDERAL L!C£NSE(S) &/OR PERM!T(S) '/OR REGISTRATION(S) NECESSARY TO OWN •lOR POSS!S ANY EXOTIC(S), REPTILE(S), ANIM~(S} 5/0R WILDLIFE TO SE INSURED HEREIN &/OR HERETO. 12) NAM!O !NSU~~O MUST M£tt &/OR !XCEED ANY MINIMUM STANDARDS SET FORTH S~ LOCAL, COUNTY, STATE &/OR FEDERAL (REGOtATOR1l ANIMAL AGENCY(S). PAGE 3 or 3--------------------------------------------·---------~ADDtNOUM-M----------- History For more info contact Gina Hallisey Colorado Tour Director for Zoppe' Italian Family Circus Get Connected Events, 303.726.6111 gina@getconnectedevents.com Zoppe An Italian Family Circus History The Zoppe Family Circus emerged from humble beginnings more than 160 years ago to become one of the legendary circuses in all of Europe. And like many good legends, it began with a boy and a girl falling in love. In 1842, a young French street performer named Napoleone Zoppe wandered into a plaza in Budapest, Hungary, looking for work. There, his eyes glanced upon a beautiful equestrian ballerina named Ermengilda, who captured the hearts and minds of the crowd with her grace and showmanship. More importantly, this talented beauty captured Napoleone's heart. However, since Napoleone was a clown, Ermengilda's father saw him as beneath her and disapproved of their relationship. The two ran away to Venice, Italy, and founded the circus that still bears their name. Over the generations, the circus survived wars and political upheaval in Italy and the rest of Europe. Alberto Zoppe, Napoleone's great-grandson, inherited the circus almost 100 years later. A grand equestrian in his own right, Alberto toured Europe with the circus since his youth, forging many unique friendships along the way, including one with famed actor/director Orson Welles. Welles, who was working in Rome at the time, persuaded Alberto to take a role in a small film about the circus being shot in London. Alberto was then offered a job by John Ringling North of Ringling Brothers fame, who was putting together the circus acts for Cecil B. Demille's Oscar-winning film, The Greatest Show on Earth. Alberto was hesitant to leave his family circus in Italy for America, but North was persistent and offered to loan the family circus an elephant for the show as long as Alberto worked for him. He obliged and was prominently featured in the film. Alberto would remain in America, producing circuses for Ringling and starting his own family. Together with his wife Sandra, Alberto has ushered in a new generation to continue the family tradition. Their children, Giovanni, Tosca and Carla, along with their spouses, have all been active at one time or another in the family business. Giovanni revived the Zoppe Family Circus in America six years ago, and has since been building its reputation with audiences and critics as an enchanting exhibition of traditional European circus. Giovanni credits his family with helping to maintain the grand traditions. He is especially grateful to his father, who at 82 years old, still manages to wow the crowd every time he steps into the ring. "He's the star of the show," Giovanni says. "He's the one who will capture you. He's just an amazing performer. I'm very proud to see him in the ring and performing." For his part, Alberto believes it's the audience that keeps circus performers like him young and in the ring. "When you see that somebody loves what you're doing, you enjoy it even more," Alberto says. "I was born into show business, so I don't think I'm going to get out of it before I die. I'm 82 now, and I've got an artificial hip and an artificial knee, but I still don't want to get out." ATTACHMENT 7 Reviews t;.· w ork mts The Family Business, 163 Years Under the Big Top By MICHAEL WILSON August 21,2005 The New York Times SCHAUMBURG, III.-Alberto Zoppe, 83, as worn, dusted and patched together as the canvas of the big top over his head, looked toward his feet and recalled the broken bones, working his way up. "Oh, one foot, one ankle, one leg one time, one knee," he said in the accent of his native Italy. "The hip. They replace the hip and go back and do it again. I replace both hips." Mr. Zoppe is the patriarch of the Zoppe Family Circus, a traveling band of men, women, children and animals that races between county fairs and suburbs like this one near Chicago, playing a few shows a day for a week or more throughout the summer before splitting up into their solo acts again. The Zoppe circus evokes something from a picture book: the clown, the trapeze, the dancing dogs, the ring and the tent. The show is frozen in a time long before the high-concept, high- dollar Cirque du Soleil, which has opened its fourth resident show in Las Vegas. "Nobody knows what real circus is," said the show's front man and lead clown, Mr. Zoppe's son, Giovanni Zoppe, 39. "I'm not going to say we're better than Solei) at all. It's a wonderful, wonderful thing. But it's not circus. When a kid imagines a circus, this is what they think of. It's exactly the way it's supposed to be. It's like the circus was I 00 years ago." Or, more precisely, as it was 163 years ago, in 1842, when a French clown named Napoline Zoppe met a ballerina, Ermenegilda, in Hungary, and they ran away to Venice. They were Alberto's great- grandparents. "Cecil B. DeMille brought me here from Italy," Alberto Zoppe said before an evening performance in Schaumburg earlier this month. "He tried to get me for three years, but I can't come, because the show in Italy is going so well. I say, 'Well, what about if you send an elephant here to replace me?' He say, 'O.K., but I don't have an elephant.' He included in the contract to replace Alberto Zoppe with one elephant, immediately." Mr. Zoppe appeared in "The Greatest Show on Earth," Mr. DeMille's Oscar-winning film, and rose in circus lore with his signature act: a backwards, flat somersault -his torso straight as a pole, not tucked into a ball -off the back of a running horse. Onto the back of a second running horse. He met his wife, then Sandra Kayler, in the early 1960's on the road. "They asked for volunteers from the audience," Sandra recalled. "No one would volunteer for it, and I felt bad, so I volunteered. He was 43. I was 17." They married and had three children. Fifteen summers ago, it almost fell apart. Giovanni was 30 feet from the ground, at least, spinning end- over-end while standing on a trapeze, a highlight of his clown act. It was not a terribly complicated act, and he had done it many times, but on that night he made a mistake. "I reached out for the balloon," he said. "I went outside the circle of centrifugal force. I came down headfirst. I remember falling, but I don't remember much after that." His mother said he landed in a fetal position in the sawdust of the ring and stopped moving. "I dream about it," she said, still clearly shaken by the memory. He spent four days in a coma and awoke incoherent and listing to his right, to the extent that when he was able to walk, he dragged his shoulder along the right wall of the hallway. But Giovanni recovered, emerging with damaged short-term memory and a body with a right side and a left side that still do not act entirely in harmony. He again put on the costume of Nino the Clown and returned to the ring on the one-year anniversary of his accident. On the opening night of a five-day run this month in Schaumburg, about I 00 children and their parents climbed up the bleachers. It was a hot night under the tent, and the dozen performers were already sweating as they joined in a circle outside and prayed for a good night. Nino the Clown opened the show, with pratfalls and broom gags, calling children out of the crowd to help him find his lost hat. His younger sister, Tosca, performed equestrian tricks. These days, the elder Mr. Zoppe watches from outside the ring. He suffered a stroke during an act in October and later broke his hip, and now walks very slowly with a cane. "To do a somersault from one horse to another," he said, "I don't know. I hope. I still hope." They gathered after the show outside Giovanni's Fleetwood Avion trailer and rehashed their opening- night foul-ups - a human tower collapsed, with an acrobat accidentally stepping on another's throat. Ahead lay a two-day drive to Hamburg, N.Y., where the group is performing through Sunday. "I'd love to play in just one city," Sandra said. "Well," her son countered, "that's like a regular job." Staging the Family Circus by Jim Distasio In 1948, Alberto Zoppe left his native Italy for America, bringing with him a family-circus tradition that dates to 1842. Today his son, Giovanni, 39, is the driving force behind the Zoppe Family Circus, one of the last old-fashioned, family-run, one-ring circuses left touring the United States. "Everything is spinning so fast today, we want the audience to forget about everything and just step back in time with us," says Giovanni, the circus' producer and head clown. The Zoppe circus is unapologetically authentic, from its intimate 500-seat tent with wood-plank bleachers to a performance that includes small-animal acts, trapeze acrobatics and the kind of grand- gesture, silent comedy perfected by Charlie Chaplin. A typical show features 15 to 25 performers, all of them family and friends. In addition to Giovanni (who plays Nino the Clown), his mother, Sandra, and father, now 83 and recovering from a stroke, the regulars include sister Tosca, an equestrian; Tosca's husband, Jay Walther, the ringmaster; sister Carla, a dog trainer; and Carla's husband, Rudolf Heinen, a former lion tamer who now performs with canines. The traveling entertainers also include cousins who specialize in juggling fire and a group of college-age, non-Zoppe circus performers that Giovanni lovingly dubbed "the Prego Troupe" because "they're fake Italian, just like the sauce." Related by blood or not, they're all members of the Zoppe family, says Giovanni. "When circus performers believe in the true artistry of what we're trying to do, the ties are as thick as blood, if not thicker," he says. "We're always together, always counting on one another," says Tasca, who even found love on the road. She met her husband, Jay, who didn't hail from a circus background, during a performance in New Jersey. "I went on the road with them for what I thought would be just a year," Walther says. "Thirteen years later, it's still phenomenal." Keeping a circus on the road is challenging, even for someone as youthfully exuberant as Giovanni. Unlike most big-budget circuses, the Zoppes act as their own crew, pounding in the stakes and raising the large tent themselves. "When you're performing in the ring and you know you physically set up the surroundings, it's a whole new level of satisfaction," Giovanni says. The set-up is performed quickly, but with great care, and sometimes ends only a few moments before the Zoppes don costumes to greet audience members as they enter the tent. As the show's booking agent, Giovanni also logs more than 6,000 cell-phone minutes each month to fill the troupe's May-through- September season. When he hits the road from the family's home base in Greenbrier, Ark. (pop. 3,042), his caravan comprises seven classic- model trucks and trailers that last year racked up $22,000 in fuel bills in just three months. Keeping an eye on the bottom line doesn't quite seem to fit a performer whose signature bit is balancing a broom atop a fake red nose. "Nino the Clown comes naturally to me," Giovanni says with a smile. "The businessman, Giovanni Zoppe, that's difficult to do." During the early years of the circus, when he struggled to book more than a few weeks of work for the season, Giovanni turned down offers from managers and promoters whose bottom lines didn't connect with his old-fashioned, family-first approach. "Today, it's about making more money," he says. "I don't think about that. I want to know how I'm going to make that kid in the front row smile. That's what keeps me going." The Zoppes are on firmer footing these days, having booked more than 13 weeks on the road last summer with an eye for 20 weeks this year. But more importantly, the show's themes of family, togetherness and history continue to resonate with parents and children alike. "People don't see our show," Giovanni says. "They feel it." Jim Distasio is a writer in Chicago. first appeared: 7/16/2006 you want. There were about 50 chairs right on the ring curb. We were able to sit right in the center. While we were waiting • for the show to start Alberto carne into the big top and wanted to know if we didn't want a cup of coffee. We thanked him as we had just finished dinner. It was interesting to watch Alberto, 82, go around the big top checking things out. He even got a rake and smoothed out the sawdust where the horses would later go around the ring curb. Another thing that impressed me was Nino going around under the bleechers picking up paper or discarded soda cups. The Zoppe Family Circus is created to be reminiscent ofthe one-ring European family circuses ofthe last century. The inside of the tent was very colorful with stingers of lights and the Zoppe Family crest over the performers entrance. The music was canned but very well done. The Italian atmosphere was created with the Italian music. As patrons began filling the big top it was interesting to note that family members were greeting them and helping them to their seats. The show start time was delayed almost fifteen minutes due to the large crowd and Zoppes effort to get everyone a seat. Finally the show started with a dynamic grand entry. The crowd was taken back with the energy displayed in the opening. It is clear the show revolves around Nino and his outstanding clown performance. The audience loved him. The lady sitting next to me said that this is the greatest circus I have ever seen. Nino does a great job of getting the audience involved. After Nino, a great dog act was presented by Rudolpho Zoppe. It is fast moving and a real crowd pleaser. Nino then does a routine on the trapeze that had the audience gasping. Another clown performed with a violin which was received favorably by the audience. The finale was the presentation of two beautiful horses and equestrian ballerina, Tosca Zoppe who was sensational. Nino also performed in this act. Alberto guided the horses during the routine. The show ended with a skit by Nino and members of the cast. For a midway show the running time was a little long but the audience didn't mind. In fact, the Zoppes got a standing ovation. That is very special for a fair crowd. The other thing that struck me is the fact that the performers positioned themselves outside of the tent and thanked patrons for coming and shook hands with them. I overhead many positive compliments. The fact is this is a very unique circus. It is very patron friendly and it is high-energy show from start to finish. A tip of the hat to the Zoppe Family for creating a great circus! Zoppe Family Circus rolls into town By Randy Conat Swartz Creek Family in Circus Business Since 1842 The circus has come to town. While it has cotton candy, clowns and animals, it's the man at the heart of the circus who's getting all the attention. ABC12's Randy Conat had more. There's just one ring in the Zoppe Family Circus, but the performances you'll see are world class. There's a high wire act, dangerous animals practically jump into your lap and there are skillful equestrians. The Zoppe family has been performing in circuses since 1842. "There's saying in the circus: 'Once the sawdust is in your blood, you can never get it out."' said Tosca Zoppe. The driving force behind the circus is 81-year-old ringmaster Alberto Zoppe. He likes to say he was a circus performer before he was born. His mother rode horses in a circus while pregnant with him. He loves his little circus. "You've got the audience next to us," he said. "You can see if they enjoy the show or not." Zoppe has appeared in five movies, including the classic "The Greatest Show on Earth." After World War II, his family circus in Italy needed an elephant. He agreed to perform in the Barnum & Bailey-Ringling Brothers Circus if they would send his family an elephant. They did and he began performing here in 1948. That's why he says he was traded for an elephant. Fair warning: Ifyou come to the Zoppe circus, be prepared to become a part of the act. The Zoppe Family Circus is performing throughout the weekend during Swartz Creek Hometown Days One Era Ends, Another Begins for an Italian Circus Family For Andiamo! Magazine By: Patty Beyers July 17,2010 Last year, was bittersweet for Alberto Giovanni Zoppe' (known as Giovanni). In March, seven months before the birth of his first child, he lost his beloved father and patriarch of the Zoppe' Italian Family Circus, Giovanni Alberto Zoppe' (known as Alberto). Newborn Giovanni Julien Veneto Zoppe' (known as Julien) would never meet the man who started the famous family business. Active since the 1840's, the Zoppe' Italian Family Circus is a modern interpretation of the traditional one-ring European circus that descended from the performing arenas of ancient Rome. Giovanni stars in the circus as Nino the clown. His sisters, Tosca and Carla also perform in the circus as do their husbands. Since Alberto's death, his wife Sandy Zoppe' has taken the reins to open and close each show in between cooking the meals for her performing children. Zoppe' says an emphasis on a central story and family involvement in the acts set his show apart from the three- ring circuses made popular by Barnum & Bailey which are common in the U.S. "Nobody in the world is presenting circus as we are. Italy is where tradition still reigns, and family is central to the performance," Zoppe' says. "Family and circus are the same word to me." Even projects are a Zoppe' family affair. Prior to Alberto's death, he and Giovanni began work on a new tent for the family to use for their circus performance. The tent is a replica of the pioneering tent that Alberto created in 1952. Zoppe' says his father's tent was the first to use four rather than two poles, bringing the audience closer to the ring and allowing for a more participatory show. He also claims Alberto was first to put a hole at the top of a tent, allowing hot air to escape. In the more than 50 years since, many other circus companies have copied the format, including Big Apple and Cirque de Soleil, according to Zoppe'. The cream-colored tent, named Veneto after the region in Italy where Alberto was born, sports an antique feel and will make its debut at Denver's Mile High Marketplace where the troupe will be performing in August. Five years in the making, the tent is a massive structure that stands 15 ~ feet high and 27 meters round. Fifteen men are needed to assemble the tent, which will comfortably seat up to 800 while keeping every single audience member no farther than 20 feet away from the performance ring. Veneto is made from special blackout tent material imported from France that creates a traveling theater. The Zoppe' Family Circus opens at Mile High Marketplace for the limited engagement performances August 20, continuing through Aug. 23, and again from Aug. 27-29. Circus admission is $13 per person and includes Marketplace admission and free parking. Kids ll and under enter free with paying adult. Performance times vary. "We were looking for a very special place to erect Veneto for the first time," Zoppe' says. "Mile High Marketplace offers the perfect family-friendly location to do it. We are thrilled to share this exciting and emotional experience with the people of Denver." And yet the tent won't be the only Zoppe' family original to make its debut at Mile High Marketplace. Julien joins his father's act for the first time under the new big top when the circus bows in Denver. One era ends, another begins. 2010 Zoppe Italian Family Circus Surve b MHM 1. Which date(s) and at what time(s) did you attend the Zoppe' Italian Family Circus? Response Percent Friday, August 20th@ 4pm 0 2.3% Friday, August 20th@ 7pm 0.0% Saturday, August 21st@ 1pm CJ 9.30fc, Saturday, August 21st@ 4pm 14.00/o Saturday, August 21st@ 7pm D 7.00/o Sunday, August 22nd @ 1 pm 0 2.3% Sunday, August 22nd @ 4pm 0.00/o Friday, August 27th@ 4pm 0.00/o Friday, August 27th @ 7pm D 7.00/o Saturday, August 28th@ 1pm c::J 9.3% Saturday, August 28th@ 4pm c::J 9.3% Saturday, August 28th@ 7pm D 4.7% Sunday, August 29th@ 1pm 20.9% Sunday, August 29th@ 4pm 14.00/o answered question skipped question ATTACHMENT 8 Response Count 0 4 6 3 1 0 0 3 4 4 2 9 6 43 1 2. How did you hear about the Zoppe• Italian Family Circus? (Select all that apply) Response Response Percent Count Television 20.9% 9 Radio D 2.3% 1 Newspaper 16.3% 7 Internet c:J 9.3% 4 Word of Mouth 48.8% 21 Attended Last Year 11.6% 5 Other (please specify) 20.9% 9 answered question 43 skipped question 1 3. Rate the 2010 Zoppe• Italian Family Circus Response Response Percent Count Loved it 78.6% 33 It was good 19.00/o 8 It was OK D 2.4% It wasn't good 0.0% 0 Hated it 0.0% 0 N/A 0.0% 0 Additional comments: 8 answered question 42 skipped question 2 4. Rate your experience at the Zoppe' Italian Family Circus: Response Response Percent Count Amazing 55.8% 24 Good 39.5% 17 OK D 4."?0/o 2 Bad 0.0% 0 Awful 0.0% 0 NIA 0.0% 0 Additional comments: 4 answered question 43 skipped question 1 5. Was the price of your ticket for this year's Zoppe' Italian Family Circus: Response Response Percent Count Very Reasonable 76.7% 33 Reasonable 20.9% 9 OK 0 2.3% Expensive 0 Very Expensive 0.0% 0 NIA 0.0% 0 answered question 43 skipped question 1 9. Would you recommend the Zoppe' Italian Family Circus to a friend? Yes No 0 10. What is you, gender? I ! i I I Male Female Response Response Percent Count 41 2.4% answered question 42 skipped question 2 Response Response Percent Count 22.0"/o 9 78.00/o 32 answered question 41 skipped question 3 11. What is the highest level of school you have completed? Response Response Percent Count Grades 1-8 0.0"/o 0 Grades 9-12 0.0"/o 0 High school graduate D 7.1% 3 Some college or vocational school 11.9% 5 College Graduate 40.5% 17 Post-graduate work 40.5% 17 answered question 42 skipped question 2 12. What is your age? Response Response Percent Count 17 or younger 0.0% 0 1Pr25 0 2.4% ~30 11 .9% 5 31-35 14.3% 6 36-40 28.6% 12 41-45 19.00/o 8 46-50 CJ 9.5% 4 51-60 14.3% 6 61-70 0.00/o 0 Over 71 0.00/o 0 answered question 42 skipped question 2 13. What is your approximate household income? Below $20,000 0 $20,001 to $34,999 0 $35,000 to $49,999 D $50,000 to $74,999 $75,000 to $99,999 $100,000 to $124,999 $125,000 to $149,999 D $150,000 or more 14. What is your zip code: Response Percent 2.4% 2.4% 4.9Dfc, 22.0".4 22.0% 17.1% 7.3<1/o 22.0% answered question skipped question Response Count 2 9 9 7 3 9 41 3 Response Count 40 answered question 40 skipped question 4 7. Did you shop at Mile High Marketplace before or after the Zoppe' Italian Family Circus? If yes, what did you shop for? Hat and umbrellas for kids just browsed and found items that I liked Just walked around to see what they had at the different sites Nothing in particular. Just looking for something I needed. just browsed jewelry just looked around misc. just browsed food fruit 14. What is your zip code? 80005 80212 80012 80212 80016 80212 80020 80214 80022 80223 80033 80229 80107 80232 80120 80233 80122 80234 80128 80237 80129 80238 80204 80241 80205 80401 80206 80401 80207 80446 80210 80504 80210 80516 80211 80602 80211 85205 80211 80211 17. Are there children under 121iving in your household? If yes, how many? 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 18. Please let us know if you have any additional comments or feedback about the Zoppe' Italian Family Circus or Mile High Marketplace. So much fun! We'll be back next year! It was a great day! Thank you! The Zoppe' Circus is truely a class act! Our only negative experience is where it was held. The MHM is not a good venue for this show and probably keeps people away. If this was a circus from Mexico it would make sense but it is an Italian/European circus. It would make perfect sense to have this in conjunction with the Italian Festival held every year at Belmar in Lakewood, Colorado. Great show. we'd never been to the flea market (had heard about it) prior to last years' show. I think it's a great way to draw people in that might not otherwise shop there. It's a great show! I like the smaller, close knit circus that is interactive. It make the circus fun. It would have been nice to know that the marketplace closes fairly early on Saturdays. We came early for the 7pm show, because we wanted to check it out, but it was closed already and it was even more frustrating, because the ticket price was the same. That unfortunately was disappointing. The circus was great though. It was awesome fun for the whole family. I definitely would attend again and recommend it to others. I am glad we discovered the Marketplace. We will be back. We all enjoyed it very much -2 adults and 3 children. We will definitely be back next year! Mile High Marketplace was awful. It is a huge, swap meet. I would never return there, even if the circus returned there. The heat was too much that day and the circus performers began outside, without any shade. Was very uncomfortable. We had a nice time. entertaining show! Loved the Zoppe circus, we've seen them in Winter Park too!! The only part I didn't like nor did the 3 kids I was with, was the slapping/hitting. It happened 3 different times. The first with the woman hitting the clown and the 2nd & 3rd time between the clown and the MC. Hitting isn't funny in alot families so it was hard to explain to the kids why they were doing it on stage. Otherwise a wonderful wonderful time! It would be nice to have dedicated parking for the Circus and maybe a little more leg room for seating. Otherwise it was a great experience. Best circus I have ever seen! Performers should maybe practice a little more to be really good at what they're doing. They should also work on their introductions being a little more exciting. I would highly recommend the Zoppe' Italian Family Circus to others. It was great entertainment, and I thought the ticket prices were incredibly reasonable. Thank you for a great show!! I the circus is great for families and very reasonably priced It was ridiculously HOT! A few fans would do a lot of good. GINA HALLISEY 12054 West 54th Drive, Arvada, CO 80002 • (303) 726-6111 • gina@getconnectedevents.com EVENT PRODUCER Sales and Marketing-Project Management -Event Promotions-Public Relations An event consultant with expertise in the end to end development and execution of innovative events. Strong career history and independent business ownership in event production. A superior industry reputation with a multitude of business relationships. Skillful in promoting talent and community venues for large scale and complex events as well as designing memorable occasions for intimate gatherings. Strong financial acumen with the ability to negotiate significant cost savings and secure additional revenue streams. Successful in designing events that attract diverse audiences and achieve profitable results. Vendor Relations • Contract Negotiations • Permit Requirements • Event Technical Operations • Staff Scheduling and Management • Talent Management • Special Promotions • Budget Design • Cost Control • Sponsorships and In-kind Contributions ROLLING THUNDER PRODUCTIONS LLC. DENVER. CO • 2010 -PRESENT A mobile production truck equipped with sound and lighting, on board generator, and a portable stage. CO-OWNER Market the "festival in a box" as an efficient and cost effective entertainment production option to existing clientele and through skillful business development and marketing. Services offered include, equipment rental through full event production. • Booked 20 events in the first season. On track to book between 30 -SO events next season. SUCCESS RESOURCES UNLIMITED. INC. DBA GET CONNECTED EVENTS. DENVER. CO • 2000-PRESENT Manage full cycle production services for festivals and special events. Some areas of specialty include; holiday parties, banquets, reunions, weddings, corporate meetings, conferences, fundraisers, large scale community events, and project management. Perform business needs assessment and design. Ensure logistics and technical needs are met. Lead sales, marketing, and staffing for each event. • Promoter of the ESP Beauty Expo and Get Connected Hair, Skin and Nail Competitions. Created this new event in the cosmetology industry, which includes a trade show, education and a technical skills contest for beauty school students. The successful event was designed with limited volunteer resources and a $1,SOOK budget for the first two years. Secured additional event funding by enlisting industry sponsors to fund the event and sold vendor space to beauty-related businesses to recruit employees or sell products. This became a well-known industry event with a one-of-a-kind fantasy hair competition that became branded as one of the top hair events in Colorado. The show eventually became self-funded and even profitable while the costs to participate and attend were kept to a minimum for students. • Coordinated and improved a technical skills contest for the 2001 Colorado Skills USA-VICA Conference, by securing additional sponsorship and in-kind prize donations, which made the competition a top event attraction. Page 11 ATTACHMENT 9 Gina Hallisey SUCCESS RESOURCES UNLIMITED. INC. DBA GET CONNECTED EVENTS. DENVER. CO • CONTINUED • Oversaw a large-scale logging project on the 1800-acre Legacy Park Ranch. Managed the removal of 30,000+ beetle infested trees with minimal forest damage. Negotiated removal, hired and communicated with logger to keep on task and communicated with 106 owners to discuss and collect assessment respective to work done on their lot. Tracked all expenses and owner payments yearly for this $850K project. Due to this mitigation effort, Legacy Park Ranch is one of the only developments in Grand County, Colorado that has sustained property values and has a healthy forest of green trees. MILE HIGH MARKETPLACE. HENDERSON. CO • 2008-2011 The region's largest open-air shopping and entertainment destination. Located on 80 acres, the Marketplace features an enormous flea market, a four-season farmers market, shops, food, kid's rides, and events. EVENT AND VENUE DIRECTOR Played an integral role in the rebranding of a flea market, which had been in existence for 30 years, to include entertainment attractions. Facilitated the permitting, design and construction of a $1M+, 30,000 square foot entertainment space. Utilized a $1M+ budget to secure and manage signature events designed to attract new demographics to the property. • Planned and promoted a new Mile High Blues Festival (www.milehighbluesfestival.com) in the Denver market. Exposed over 2,000 target audience attendees to the property in the first year. • Created a family event with the Zoppe' Italian Family Circus which was well-received by both the current demographic and increased new visitors and awareness to the venue. • Negotiated discount package pricing with local musicians and street performers to accommodate the 100+ dates providing a mix of free, live entertainment for the marketplace guests. WINTER PARK-FRASER VALLEY CHAMBER OF COMMERCE. WINTER PARK. CO • 2007-2008 The Chamber produces diverse special events such as music festivals, foot races, golf tournaments and mountain bike races; a strong nation-wide marketing program that promotes Winter Park and Fraser Valley, Colorado's Wide Open Spaces and also serves local area businesses with programs and projects that enhance the economic vitality of the region. SPECIAL EVENTS DIRECTOR Planned and coordinated approximately 50 seasonal activities for the towns of Winter Park and Fraser. Developed and managed a $400K budget in the effective marketing, promotion and event design of a diversity of special events including concerts, sporting events, and festivals. • Partnered with Pro Promotions to coordinate the "Salute to American Veterans Rally" which drew 25,000+ visitors and incorporated multiple entertainment venues. • Secured $80K in both in-kind contributions and sponsorships from local businesses and corporations. • Designed the 4th of July celebration, which included music, street vendors, activities, and fireworks. Page 12 Gina Hallisey COST CUTTERS FAMILY HAIR CARE. DENVER. CO • 1993-2000 A multi-location hair salon providing convenient hair-care services by professional stylists for adults and children. The salons offer a relaxed hair-care experience with no appointments necessary. PUBLIC RELATIONS/PLACEMENT /EDUCATION DIRECTOR Led all aspects of public relations, marketing, staffing and development for 43 salons. Facilitated all outreach and media strategies for store openings and special promotions. Recruited and oversaw performance of hair stylists. Designed and led training and educational programs for staff members. • Addressed difficulty of recruiting and retaining qualified stylists through the implementation of an internship program with local schools. Following internship completion top students were offered participation in an apprenticeship program. The program was the first registered apprenticeship for advanced cosmetology, which was a two year in-house training program for employees. INTERMOUNTAIN BEAUTY SUPPLY. DENVER. CO • 1989-1993 Distributors of beauty supplies and equipment DISTRICT SALES MANAGER In charge of the Denver Northwest territory, overseeing 300 salon accounts and two direct sales reports. • Increased sales to $900K annually. Awarded for Outstanding Sales per Capita in 1990 and a recipient of a national award from Nexxus Products Company in 1993 for Excellence in Sales Management. PROFESSIONAL AFFILIATIONS Colorado Festival and Events Association Page 13 ~~j~ ~of WheatR.i__dge RULES OF ORDER AND PROCEDURE CITY COUNCIL WHEAT RIDGE, COlORADO Attachment 1 TABLE OF CONTENTS AUTHORITY ............................................................................................................ 3 GENERAL RULES ................................................................................................... 3-4 ABSENCE FROM MEETINGS ............................................................................. 3 RIGHT OF FLOOR ........................................................................................... 3 ELECTED OFFICIALS' MATTERS ....................................................................... 4 CITY ATTORNEY ............................................................................................ 4 CITY CLERK .................................................................................................. 4 PARLIAMENTARIAN ........................................................................................ 4 TYPES OF MEETINGS ............................................................................................ 4-6 BUSINESS MEETINGS .................................................................................... 4 ADJOURNED MEETINGS .................................................................................. 5 EXECUTIVE SESSIONS ................................................................................... 5 INFORMAL MEETINGS ................................................................................. 5-6 ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS ................................................................................................ 6 CHAIRMAN, MAYOR PROTEM AND THEIR DUTIES .................................................... 6-7 CHAIRMAN .................................................................................................... 6 MAYOR PROTEM ........................................................................................ 6-7 PRESERVATION OF ORDER ............................................................................. 7 POINT OF ORDER .......................................................................................... 7 ORDER OF BUSINESS AND THE AGENDA ............................................................... 7-10 ORDER OF BUSINESS ..................................................................................... 7 AGENDA ....................................................................................................... S AGENDA ITEMS ............................................................................................. 9 PUBLIC HEARINGS ......................................................................................... 9 ORDINANCES ON FIRST READING ................................................................... 9 TIME OF ADJOURNMENT ............................................................................... 10 ORDINANCES, RESOLUTIONS, AND MOTIONS ................................................. 10 RECONDIDERATION ................................................................................ 10 CITY ATTORNEY TO APPROVE ................................................................... 10 CITIZENS' RIGHTS ................................................................................................. 11 CITIZENS' RIGHT TO SPEAK ......................................................................... 11 CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS ............................................. 11 WRITTEN COMMUNICATIONS ........................................................................ 11 SUSPENSION AND AMENDMENT OF THESE RULES ................................................ 11-12 SUSPENSION OF RULES ............................................................................... 12 AMENDMENT OF RULES ................................................................................ 12 REVIEW ...................................................................................................... 12 APPROPRIATIONS .................................................................................................. 12 2 RULES OF ORDER AND PROCEDURE FOR THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE COLORADO AUTHORITY: The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of procedure for meetings. The following set of rules shall be in effect upon their adoption by the Council until such time as they are amended or new rules adopted in the manner provided by these rules. GENERAL RULES A. ABSENCE FROM MEETINGS: In the event that a Council Member is absent from a meeting, the member shall notify the City Clerk, and the City Clerk will duly notify the City Council at the beginning of the meeting why said Council Member is absent. B. RIGHT OF THE FLOOR: 1. The presiding officer must first recognize each Council Member requesting to speak on an agenda item unless limited by a motion to limit debate or for calling the question. 2. Speakers shall confine themselves to the question under discussion. All discussion must be germane to the agenda item. 3. Members of Council shall avoid personal attacks and refrain from impugning the motives of any member's argument or vote. 4. Each Council Member shall have the right to speak two (2) times for up to five (5) minutes each time to ask questions on each agenda item. Answers to questions will be included in the time and the time will not be cumulative. Before a vote, each Council Member shall have an additional three (3) minute period to make a summation. 5. No Council Member shall be allowed to speak more than once upon any one agenda item until every other member choosing to speak thereon shall have spoken. 6. Once a vote has been taken, there shall be no further discussion on that motion or Agenda Item unless a motion to reconsider is adopted. 7. In the event of an amendment, the maker of the amendment shall have one (1) three (3) minute period to make the amendment and speak to the amendment. All other members of Council shall have one (1) two (2) minute period to speak to the amendment. 3 C. ELECTED OFFICIALS' MATTERS: This is the time that elected officials and staff may make comments on any subject. Time limit per elected official and staff will be five (5) minutes. D. CITY ATTORNEY: The City Attorney, or acting City Attorney, shall attend all meetings of the Council unless excused by the City Council and shall, upon request, give an opinion, either written or oral, on the question of law. E. CITY CLERK: The City Clerk, or designated representative, shall attend all meetings of Council and shall keep the official minutes. F. PARLIAMENTARIAN: 1. The Mayor Pro Tern shall also function as the Council Parliamentarian. 2. The Parliamentarian shall advise the Chair and members of Council on parliamentary rules. TYPES OF MEETINGS A. BUSINESS MEETINGS: 1. The Council meets in the Municipal Building for Business, Study, Adjourned, and Special Meetings, unless otherwise specified. 2. Council Business Meetings are held the second (2"d) and fourth (4th) Monday of each month at 7:00 PM unless otherwise specified. 3. Study Sessions are the first (1st) and third (3rd) Monday of each month at 6:30p.m., unless otherwise specified. 4. Study Sessions shall be for the purpose of discussion of concepts and ideas. No formal business shall be conducted. Consensus votes during all Study Sessions are non-binding, and unless the issue is disposed of at a Business, Adjourned, or Special Meeting, may be amended or reconsidered in that or any future Study Session. a) Public Testimony will not be allowed at Study Sessions unless waived by City Council. 4 B. ADJOURNED MEETINGS: Any Meeting of the Council may be adjourned to a later date and time, provided that no adjournment shall be for a period longer than the next Council Business Meeting. C. EXECUTIVE SESSIONS: 1. The Council may meet in Executive Session on a vote of a majority of City Council in a regular business meeting (Charter-Sec 5. 7). 2. No notes may be taken during an Executive Session except by the City Clerk and/or City Attorney. 3. If at any time during the session, a Council Member feels that a matter is being discussed other than that stated, that member should so state and may request that the session be terminated. Upon consensus vote of Council Members present, the session shall be terminated. D. INFORMAL MEETINGS: 1. Five (5) or more members of Council may attend informal meetings held for the purpose of acquiring information and discussion topics provided that public notice of the meeting is posted in the location establishing for posting of all Wheat Ridge meetings at least 72 hours prior to the meeting, listing the topic of the meeting, its location, time, and date. The location of this posting shall be the bulletin board outside the City Court room in City Hall. a) Copies of the notice shall be given to all City Council Members, the City Clerk, at least 72 hours before the meeting. b) The City Clerk is responsible for the posting of the Meeting. 2. Any THREE or FOUR Council Members may attend informal meetings held for the purpose of acquiring information and discussing topics. SUCH MEETINGS MUST BE OPEN TO THE PUBLIC, BUT NO NOTICE IS REQUIRED UNLESS FORMAL ACTIONS WILL BE TAKEN. 3. Meetings involving no more than two Council Members, whether in person or by telephone, shall not be subject to any of the requirements in this Rule. 5 4. In no event, shall any vote or other action or decision be taken. This Rule (D) ( 4) shall not apply to standing Council Committees. 5. All Meetings shall be open to members of the public and the press. E. ATTENDANCE AT MEETINGS OF OTHER ORGANIZATIONS AND SOCIAL GATHERINGS: 1. The purpose for this rule is to permit the City to be represented by its elected officials at meetings of other groups or organizations, including, without limitations, intergovernmental organizations, neighborhood organizations, business and service organizations, and other organizations or groups with whom the City has a relationship. 2. Any member of Council and the Mayor may attend meetings of other groups without prior notice, provided however, that any such meeting, if attended by three or more members of the Council, is open to the public, pursuant to Section 24-6-401, et seq., C.R.S. 3. Social gatherings, at which the discussion of public business is not the central purpose, shall not be subject to any of the requirements of Rule F. CHAIRMAN, MAYOR PROTEM AND THEIR DUTIES A. CHAIRMAN: 1. The Mayor shall preside over the meetings of the Council. 2. In the absence of the Mayor, the Mayor ProTem shall preside. B. MAYOR PRO TEM 1. At the first or second business meeting in November of each year, the Council shall nominate by secret paper ballot, and elect by motion upon a majority vote, a Mayor ProTem who shall serve until their successor is elected. The Council is encouraged to confirm the nomination unanimously. 2. If presiding, the Mayor Pro Tem shall have the voting privileges of a regular Council Member. 3. The Mayor Pro Tern's duties shall include reviewing and setting the Agenda on Wednesday prior to Council Meetings and determination of 6 emergency items at Council Meetings. The Mayor Pro Tern shall have the authority to pull any item off the Agenda with the exception of an item placed on the Agenda by two (2) Council Members. 4. The Mayor Pro Tern shall arrange for, and coordinate the orientation of all newly elected officials within two months after the election. C. PRESERVATION OF ORDER: The Chairman shall preserve order and decorum, prevent personal attacks or the impugning of members motives, confine members in debate to questions under discussion, be responsible for conducting meetings in an orderly manner, assure that the majority opinion may be expressed and that the majority be allowed to rule. D. POINT OF ORDER: The Chairman shall determine all Points of Order, subject to the rights of any Council Member to appeal to the Council. ORDER OF BUSINESS AND THE AGENDA A. ORDER OF BUSINESS The general rule as to the Order of Business in regular Council Business Meetings is stated thus: • CALL TO ORDER • PLEDGE OF ALLEGIANCE • ROLL CALL • APPROVAL OF MINUTES • PROCLAMATIONS AND CEREMONIES • CITIZENS RIGHT TO SPEAK • APPROVAL OF AGENDA • CONSENT AGENDA • PUBLIC HEARINGS, ORDINANCES ON SECOND READING, FINAL SITE PLANS • ORDINANCES ON FIRST READING • DECISIONS, RESOLUTIONS AND MOTIONS • COMMITTEE REPORTS • CITY MANAGER'S MATTERS • CITY ATTORNEY'S MATTERS • ELECTED OFFICIALS' MATTERS • EXECUTIVE SESSION (AS NEEDED) • ADJOURNMENT 7 B. AGENDA 1. The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk. 2. For good cause shown, and by majority vote of the City Council during any City Council meeting, the order of business for that meeting may be changed. The City Manager and City Attorney may propose to add items to the Agenda under "Approval of Agenda". 3. Agenda shall be listed by topic of subjects to be considered by the Council and shall be distributed by 5:00 p.m. on the THURSDAY prior to the Monday of Council Meetings. In the event of a holiday, the material shall be distributed not later than noon on the FRIDAY prior to the Monday meeting. 4. The City Clerk's Office shall be notified of the sequence of the Agenda Items by noon on the WEDNESDAY preceding the Monday on which Council meets. All backup material and documents shall be filed with the Clerk's office by 5:00 p.m. on that day in order to be included in the Council packet. 5. ORDINANCES TO BE WRITTEN BY THE CITY ATTORNEY, OR STAFF, SHALL BE APPROVED BY A MAJORITY VOTE OF COUNCIL MEMBERS PRESENT, BEFORE IT CAN BE INCLUDED IN THE AGENDA. 6. If a Council Member asks that an item be added to the Agenda, it is the responsibility of that Council Member to provide backup material for the Council packet as to the subject or arrange for that backup material to be prepared. No item may be included in the Agenda without proper backup. 7. A majority vote of City Council Members present may also add or delete an item from the agenda at the beginning of the Council Meeting. In Business Meetings, this must be done before Public Hearings and Second Readings. 8. The first option of introducing Agenda Items at a Council Meetings shall go to a representative of the Council District to which the Agenda Item pertains. Council Agenda items not specific to a Council District may be introduced by any member requesting such privilege from the Chair in advance of the meeting or requesting to introduce the item at the meeting. 8 9. Fiscal Notes. Prior to any item being placed on the agenda, the City Manager shall prepare a brief explanatory note that shall include a reliable estimate of the anticipated change in the expenditures or revenues to the City and whether such expenditures or revenues shall be recurring in nature during future budgets years. This shall include any principal and interest payments required to finance expenditures. The note shall be known as a "fiscal note". C. AGENDAITEMS Council Members or the Mayor may originate an agenda item with the approval of one other Council Member. Each Council Member and the Mayor shall be allowed to originate only two (2) items per month to be added to the Agenda of regularly scheduled Council Business Meetings. 1. Standing Council committees may place items on Council Agendas for further action or discussion. 2. Motions made by Council Members, which are not in the Council packet, must be submitted to the City Clerk and Mayor in writing during the Council Meeting so it may be repeated, and included in the minutes. 3. City Council Meeting, either by Council Members or City Manager, these items can be requested for scheduling under the elected officials portion of the agenda. 4. City Manager -administrative and operational items. D. PUBLIC HEARINGS All speakers must sign up on the appropriate roster, indicating whether they intend to speak in favor of, or in opposition to a particular Agenda Item. The Council shall not entertain a motion for the final disposition of the matter until the City staff and applicant have made their presentations, if any, and the public hearing has been closed, provided, however, that motions regarding the conduct, scheduling or continuation of the public hearing itself shall be proper at any time. E. ORDINANCES ON FIRST READING It is the goal and desire of City Council to allow all interested parties to provide input during the Public Hearing/Second Reading on all proposed ordinances. A full, complete, and open discussion of all proposed ordinances is encouraged during the Public Hearing. 9 Therefore, public comment and staff presentations will occur only during the Public Hearing/Second Reading. First Reading will be for the purposes of setting proposed ordinances for publication, and establishing a date for the Public Hearing/Second Reading. Amendments to a proposed ordinance can be made during a First Reading, following the guidelines for offering amendments in the City Council Rules of Order and Procedure. F. TIME OF ADJOURNMENT At 11:00 P.M., the City Council shall complete action on the Agenda Item then under discussion and shall adjourn the meeting. Prior to such adjournment, the Council may take any or all of the following actions: 1. Acting by 3f4 majority vote, complete all or portions of the remaining Agenda. 2. Acting by a majority vote, schedule any unfinished items for future regular Council Business Meeting. 3. Acting by majority vote, continue the meeting to a later date and time certain. ORDINANCES, RESOLUTIONS, AND MOTIONS A. RECONSIDERATION 1. A motion to reconsider can be made only by a Council Member originally voting with the prevailing side. 2. Such motions shall be made only at that or the next regularly scheduled Council Business Meeting. A continued or rescheduled meeting shall be considered at a next scheduled Council Business Meeting for the purpose of Reconsideration. 3. If not reconsidered at that time, the issue cannot be placed on any agenda for six ( 6) months. 4. A motion to reconsider shall require an affirmative vote of a majority of the entire Council. 5. A COUNCIL MEMBER WHO HAS BEEN ABSENT FROM A PRIOR MEETING MAY VOTE ON A RECONSIDERATION PROVIDED SUCH COUNCIL MEMBER HAS LISTENED TO THE TAPE OF THAT AGENDA ITEM IN THE CITY CLERK'S OFFICE PRIOR TO THE MOTION FOR RECONSIDERATION. B. CITY ATTORNEY TO APPROVE: All Ordinances and Contracts shall be "Approved as to Form" by the City Attorney. 10 CITIZENS' RIGHTS A. CITIZENS' RIGHT TO SPEAK: 1. Any person may speak for a maximum of three (3) minutes on any item other than Agenda items. 2. Speakers must sign the Public Comment Roster. 3. Citizens Right to Speak shall always precede all other official business except Call to Order, Pledge of Allegiance, Roll Call, Approval of Minutes and proclamations or Ceremonies. 4. There shall be no restriction on the number of citizens who wish to speak. 5. The content of any speaker's comments cannot be censored. 6. Persons in attendance shall be allowed to donate time to other speakers to a maximum of nine (9) minutes, including the three (3) minutes the original speaker has. 7. The Chair will entertain no written comments unless a member of the public is present to read them into the record. A Council Member may read written comments into the record with the approval of the majority of the Council present. 8. Council has the choice whether or not to respond to citizens after the closure of the Citizen Comment portion of the meeting. B. CITIZENS' RIGHT TO SPEAK ON AGENDA ITEMS: Any person desiring to speak on an agenda item must sign the appropriate roster in Council Chambers and confine their remarks to the relative item. There shall be no time limit applied. C. WRITTEN COMMUNICATIONS: All written communications to Council must be signed. If not signed, the written communications may not be accepted. 11 SUSPENSION AND AMENDMENT OF THESE RULES A. SUSPENSION OF RULES: Any provision of these Rules not governed by City Charter or Code of Laws may be temporarily suspended by a three-quarters (3/4) majority vote of Council Members present. B. AMENDMENT OF RULES: These Rules may be amended, or new Rules adopted by a majority vote of Council Members, provided that the proposed amendments or new Rules shall have been submitted in writing to Council at a preceding meeting. C. REVIEW: These Rules will be reviewed by Council within three months of an election or filling of a vacancy of Member(s) of Council, Council may review these Rules at any time upon request of any member of Council. APPROPRIATIONS Council cannot approve an appropriation under City Manager's Matters, City Attorney's Matters, or Elected Officials' Matters. Updated January 10, 2011 12 From: To: Date: Subject: Bud Starker City Council Mayor City Clerk City Attorney City Manager November 28, 2011 Memorandum 5-AV€ jP A ~'bVvl'v c/ J K-e vJ;t"w Script for Mayor Pro Tern nomination and election Below is a possible script scenario for the Mayor Pro Tern nomination and election. 1. When this item comes up on the agenda, the presiding officer will announce that the floor is open for nominations from the Council for the position of Mayor Pro Tern. 2. Nominations will be taken from City Council members by voice nomination upon recognition by the presiding officer. No second is needed. 3. When all the nominations have been received, the presiding officer will close the floor to nominations. 4. Each nominee will have the opportunity to address the Council. The order of address and length of time may be determined in advance by the Council. 5. At the conclusion of the nominees' addresses, the presiding officer will announce that the time to vote is at hand. 6. Each Council member will mark the paper ballot (from their agenda packet) with the name of the nominee they wish to vote for and fold the paper in half to ensure secrecy. 7. The City Clerk will collect the ballots, tally the results, and return the written name of the majority vote receiver to the presiding officer, who will announce the winner to the Council. 8. In the event of a tie, the Mayor will cast a paper ballot, to be delivered to the City Clerk for inclusion into the election tally. 9. When the election winner is determined, a motion and second would be in order to elect, by acclamation, the election winner to the position of Mayor Pro Tern. -'. Attachment 2 .. ---·--~--· --...-----· .......... -------- ,..,.~A~ ... ~ " City of • ~~Wheat;Ri_dge ~OFFICE OF THE MAYOR AND CITY COUNCI L Memorandum TO: City Council FROM: Mayor DiTullio and Council Member Stites DATE: December 19, 2011 SUBJECT: Agency Appointment Discussion '::C +UJ-t 5 . Vacancies exist on the following Elected Official Representative Boards due to the 2011 November Election. Colorado Municipal League (CML) - DRCOG- Altemate Jefferson Economic Council Attachment: Policy Committee Member Council Representative Joyce Jay Member 1) Board and Commission Listing dated November 29, 2011 reference page 4-5