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Home My WebLink About09-23-2024 - City Council Meeting AgendaAGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO September 23, 2024 6:30 pm This meeting will be conducted as a virtual meeting, and in person, at 7500 West 29th Avenue, Municipal Building City Council members and City staff members will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to speak upon arrival. 2. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on September 23, 2024) 3. Virtually attend and participate in the meeting through a device or phone: • Click here to pre-register and provide public comment by Zoom (You must preregister before 6:00 p.m. on September 23, 2024) 4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Contact the Public Information Officer at 303-235-2877 or wrpio@ci.wheatridge.co.us with as much notice as possible if you are interested in participating in a meeting and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES August 26 City Council Meeting Minutes September 9 City Council Meeting Minutes September 9 Special Study Session Notes September 16 Study Session Notes APPROVAL OF AGENDA PROCLAMATIONS AND CEREMONIES National Community Planning Month Breast Cancer Awareness Month National Domestic Violence Awareness Month PUBLICS’ RIGHT TO SPEAK a. Public may speak on any matter not on the agenda for a maximum of 3 minutes under Publics’ Right to Speak. Please speak up to be heard when directed by the Mayor. b. Members of the Public who wish to speak on a Public Hearing item or Decision, Resolution, or Motion may speak when directed by the Mayor at the conclusion of the staff report for that specific agenda item. c. Members of the Public may comment on any agenda item in writing by noon on the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on Wheat Ridge Speaks are considered part of the public record. CONSENT AGENDA PUBLIC HEARINGS AND ORDINANCES ON SECOND READING ORDINANCES ON FIRST READING 1. Council Bill No. 20-2024 – an ordinance amending Section 11-534 of the Wheat Ridge Code of Laws concerning tobacco retail businesses DECISIONS, RESOLUTIONS, AND MOTIONS 2. Resolution No. 44-2024 – a resolution amending the Fiscal Year 2024 Budget to reflect the approval of a supplemental budget appropriation in the amount of $220,000 for the purpose of issuing a contract for professional services to Anderson Hallas Architects in an amount not to exceed $220,000 and approving subsequent payments for a City Facility Feasibility and Planning Study 3. Resolution No. 45-2024 – a resolution approving an Intergovernmental Agreement with Jefferson County School District concerning shared use of Stevens Elementary School parking lot 4. Resolution No. 46-2024 – a resolution expressing support for Jefferson County ballot measure 1A to allow Jefferson County to retain and spend revenues in excess of limitations imposed by the Colorado Constitution without increasing taxes 5. Motion to approve a Professional Services Agreement with EVstudio, in an amount not to exceed $81,800 with a 10% contingency of $8,180 for a total of $89,980, to provide design services for the Clear Creek Crossing Bus Terminal Project CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS City Council Meeting Minutes CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING  AUGUST 26, 2024  Note:    This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. Eight members of Council were present in Council Chambers for this session.  Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format.  1. Call to Order Mayor Starker called the Regular City Council Meeting to order at 6:30 p.m. 2. Pledge of Allegiance Those present stood and recited the Pledge of Allegiance to the Flag. 3. Roll Call Council Members present: Jenny Snell, Scott Ohm, Rachel Hultin Amanda Weaver, Korey Stites, Janeece Hoppe, Dan Larson, and Leah Dozeman Absent: None. A quorum was established. Also present: City Manager Patrick Goff; Deputy City Manager Allison Scheck; City Attorney Gerald Dahl, Director of Public Works Maria D’Andrea; Community Development Director Lauren Mikulak, Police Chief Chris Murtha, City Clerk Margy Greer, and other staff, guests and interested members of the public.  4. Approval of Minutes Study Session Notes, August 5, 2024 City Council Meeting Minutes, August 12, 2024 Without objection or correction, the Notes were accepted as presented. 5. Approval of Agenda Without objection or correction, the agenda stood as announced. 6. Proclamations and Ceremonies National Suicide Prevention Month - Mayor Starker proclaimed September 2024, as National Suicide Prevention Month in the City of Wheat Ridge. He presented the Proclamation to Rebecca Mitchell, Jefferson Center Community Engagement Coordinator. She spoke to the issue of suicide prevention and thanked Council for their support. 7. Public’s Right to Speak Kathy Nuanes – Resident – spoke to the Council regarding making Colorstrand Elementary School a priority for development and requested that Council work with the school district to purchase and repurpose the now closed Colorstrand Elementary School. 8. CONSENT AGENDA Council Member Larson read the Consent Agenda and the Issue Statements into the Record The Consent Agenda consisted of Items 8a and 8b, inclusive. a. Resolution No. 38-2024 – a resolution giving notice of and calling for a special municipal election to be held November 5, 2024 Issue The City Charter calls for a municipal election in every odd year to coincide with the elected terms for the Offices of the Mayor, Clerk, Treasurer and Council. Municipal elections are not held in the City of Wheat Ridge in even-numbered years unless a special election is warranted for a recall, referendum or initiative set forth by the electorate or the Council. In such cases, Charter Section 2.2. gives the Council the authority to call a special election. City Council will refer two ballot questions to the electorate of the City of Wheat Ridge for the November 5, 2024, general election. Therefore, the City of Wheat Ridge is required to formally call a special municipal election for this date. b. Resolution No. 39-2024 – a resolution authorizing the appropriate city officials to execute an Intergovernmental Agreement by and between the County of Jefferson, State of Colorado, and the City of Wheat Ridge, Colorado, regarding the administration of their respective duties concerning the conduct of the coordinated election to be held on November 5, 2024. Issue The City of Wheat Ridge will participate in a coordinated election on November 5, 2024. The attached Resolution and Intergovernmental Agreement must be executed and forwarded to Jefferson County by Tuesday, August 27, 2024. The documents refer to the respective duties of the County and the City of Wheat Ridge regarding the administration of their respective duties concerning the conduct of the Coordinated Election. The duties of the County Clerk include, but are not limited to ballot preparation, voter lists, staff selection and training, providing election supplies, mailing of the ballots, counting of the ballots, and certification of results. The duties of the City of Wheat Ridge include but are not limited to Call and Notice and ballot preparation. The City Clerk shall act as the City of Wheat Ridge’s “Election Officer” and the designated election official. The City Clerk shall act as the primary liaison between the City of Wheat Ridge and the Contact Officer for the County Clerk and Recorder. Council Member Larson made a motion to adopt the Consent Agenda as read into the Record. It was seconded by Council Member Hoppe. Vote: 8 Ayes. 0 Nays. The motion carried. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 9. Council Bill No. 14-2024 - an ordinance submitting a ballot question to the voters of the City at the November 5, 2024, Special Municipal Election, to amend the Wheat Ridge Home Rule Charter related to building height at the former Lutheran Hospital campus Mayor Pro Tem Stites introduced the Bill and Issue Statement into the Record. Issue The Lutheran Legacy Campus (LLC) Master Plan was adopted in 2021 and implementation of the plan’s vision requires that the City Charter be amended to modify the building height limitations of the campus. This ordinance sets the ballot language for the November 5th election which is due to the Jefferson County Clerk and Recorder on September 6th. Community Development Director Lauren Mikulak gave a presentation on the proposed ordinance. She spoke to the history of the proposed charter changes and the current height restrictions for building at the Lutheran Legacy Campus. The proposed changes would be the first step in implementing the Lutheran Legacy Campus Master Plan. Mayor Starker opened the public hearing on this matter. Public Comment Jenny Shaver – Resident – stated she has been involved in the original Master Plan committee and continues to be involved in the City. She stated that no one she has spoken to wants 70’ height limits. She and others did not receive the survey which was sent to residents. She stated that putting those heights in a neighborhood is serving the developer, not the residents. Joshua Meyer – Resident – agreed with the previous speaker. He asked what the benefit was to have five stories as opposed to something lower. He asked what the vision is for the future, asked it is high density development, and what the interest of the City is in this property which is owned by Intermountain Health. He asked that more information be provided to the public regarding the ballot questions. Mary Feigi – Resident – stated that there is limited retail, and she would like to see more retail with housing units above the retail, more mixed-use than all residential. She stated she would like to see the development more walkable and useable similar to Tennyson-type look. The mixed-use issue is a bigger deal than the height of the buildings. Janelle Shaver – Resident – stated that this matter is not quasi-judicial and therefore the City can use taxpayer’s money to promote the election. She stated that Ed Purlmutter stated that it is not the job of government to ensure the highest use of anyone’s property. The whole city votes on this issue, but it will not affect everyone in the city. She spoke to the number of units which will be built on the property, car traffic, responsibility of road repairs, snow removal, installation of stop lights, and road widening. She stated that Wheat Ridge does not have the infrastructure to support the max influx of people. She mentioned there were several other uses for this property such as ballfields, horse property, water features, open space, and more. She suggested Council do something creative and different with the property. Council Comment Council Member Hoppe asked what the responsibility of the City was once the ballot questions were on the ballot. City Manager Patrick Goff stated that city staff cannot spend time or money on it and City Council may support it individually, but not as the body. Hoppe gave the dates for upcoming meetings where the residents can learn more about the ballot questions. Council Member Hultin asked what the City’s role is regarding the Master Plan and implementation of same. Goff stated that the framework of the zoning follows the Master Plan page for page and will reflect it well. Makulik stated that it is a 100-acre site, and the zoning will allow for several different uses, which is what the public and the Master Plan reflects. Open Space was definitely on the list of priorities for the site. Council Member Dozeman asked about potential city uses on the site. Goff stated that there can be city uses and other public uses such as libraries, cultural centers, and more. All those uses are allowed. Today and in the future, the city is out of space and will look at that campus for city facilities. Council Member Larson asked about the chances of the historical buildings and the Blue House staying on site. Goff stated that the future buyers will be made aware of that request. Mayor Pro Tem Stites made a motion to adopt Council Bill No. 14-2024 - an ordinance submitting a ballot question to the voters of the City at the November 5, 2024, Special Municipal Election, to amend the Wheat Ridge Home Rule Charter related to building height at the former Lutheran Hospital campus It was seconded by Council Member Hoppe. Council Members encouraged the public to be engaged in the process and thanked Council for their work on engaging the public participation in the process. Council Member Hultin stated that Council holds themselves accountable to giving accurate information regarding the ballot questions and the voters will make the decision. Vote: 8 Ayes. 0 Nays. The motion carried. 10. Council Bill No. 15-2024 - an ordinance submitting a ballot question to the voters of the City at the November 5, 2024, Special Municipal Election, to amend the Wheat Ridge Home Rule Charter to eliminate redundant references, conform to current statutory and case law and make other non-substantive revisions Council Member Snell read the Bill and Issue Statement into the Record. Issue Amendments to the City Charter to update and modernize the language, including provisions to remove ambiguities, clerical errors, and outdated provisions, provide additional flexibility in City operations, and ensure gender and citizenship neutrality. This ordinance sets the ballot language for the November 5th election which is due to the Jefferson County Clerk and Recorder on September 6th. Mayor Starker opened the public hearing. City Attorney Jerry Dahl spoke to the history of Charter changes and the non-substantive proposed changes to the Charter brought forward by the ballot question. The redline version of the Charter will be attached to the Resolution as well as an attachment to the Ordinance. Council Member Hoppe asked to also have it put on the webpage. Goff agreed. Goff also explained that the word “resident” replaced the word “citizen” when referring to residents of Wheat Ridge. Mayor Starker closed the public hearing. Council Member Snell made a motion to adopt Council Bill No. 15-2024 - an ordinance submitting a ballot question to the voters of the City at the November 5, 2024, Special Municipal Election, to amend the Wheat Ridge Home Rule Charter to eliminate redundant references, conform to current statutory and case law and make other non-substantive revisions, order it published and that it takes effect immediately. It was seconded by Mayor Pro Tem Stites. Council Comment Council Member Hoppe explained the proposed changes regarding gender neutrality, which changed “his/her he/she” to the actual title of the person, such as “Mayor” rather than “He.”. Vote: 8 Ayes. 0 Nays. The motion carried. 11. Council Bill No. 16-2024 – an ordinance amending Article V of Chapter 26 of the Wheat Ridge Code of Laws concerning the City’s landscaping requirements and making conforming amendments therewith 5. Council Bill No. 17-2024 – an ordinance amending Sections 2, 11, and 26 of the Wheat Ridge Code of Laws regarding short-term rental district caps, reporting requirements for hosting platforms, and enforcement procedures for same Council Member Ohm read the Bill and the Issue Statement into the Record. Issue The proposed ordinance makes necessary updates to the City’s zoning and development code to modernize, clarify, and update landscape design requirements. This repeal and re- enactment of the ordinance updates standards to address more water efficient design, and it reorganizes and clarifies code to make requirements easier to understand by all users. Mayor Starker opened the public hearing. Lauren Mikulak stated that this project started in June of last year and this adoption would update the Code with state law and best practices, especially regarding water- saving practices. It applies to new landscaping and new developments. Janet Gassman, Landscape Planner, gave a PowerPoint presentation and walked Council through the proposed changes. Council Member Weaver asked if the proposed changes in Code address trees and tree canopies, such Council is committed to a great tree canopy. She stated that residents may ask about green roofs and how to include similar items in the future. Council Member Ohms asked about the tree requirements. Ms. Gassman stated that ornamental trees are allowed, but they are looking for shade trees. Council Member Weaver stated that there is not enough room in some areas for shade trees. Goff offered to have a Study Session regarding trees and tree canopy. Council Member Ohms made a motion to adopt Council Bill No. 16-2024 – an ordinance amending Article V of Chapter 26 of the Wheat Ridge Code of Laws concerning the City’s landscaping requirements and making conforming amendments therewith 5. Council Bill No. 17-2024 – an ordinance amending Sections 2, 11, and 26 of the Wheat Ridge Code of Laws regarding short-term rental district caps, reporting requirements for hosting platforms, and enforcement procedures for same, on second and final reading and to take effect 15 days after final publication. It was seconded by Council Member Weaver. Council Comments Council Member Larson stated that he would not be supporting the Bill. He stated that the emphasis on non-traditional landscaping and devaluation of grass lawn.is.short-sighted and will have little impact on water-savings. He stated a tiered pricing structure would be preferred. He stated the ordinance would have little impact on water-conservation measures. Council Member Ohms stated that water conservation is of concern to him. He stated his constituents ask him how to conserve water. He believes the proposed changes to be thoughtful and will be impactful on the City. Council Member Hultin stated that water conservation is important to her. She feels that water issues will be the number one concern in the future. People moving into Wheat Ridge will know the values regarding resource conservation when they see the Code. Vote: 7 Ayes (Hultin, Dozeman, Ohms, Stites, Weaver, and Snell) 1 Nay. (Larson) The motion carried. 12. Council Bill No. 17-2024– an ordinance amending Section 2, 11, and 26 of the Wheat Ridge Code of Laws regarding short-term rental district caps, reporting requirements for hosting platforms, and enforcement procedures for same Council Member Larson read the Issue Statement into the Record: Council Member Larson read the Bill and the Issue Statement into the Record. Issue In February 2021, City Council enacted legislation concerning the licensing and enforcement of short-term rentals (STRs). Since that time, staff has worked to implement the legislation by licensing STRs, collecting the applicable lodgers’ tax, and enforcing the codified regulations. Through the implementation of the program, both members of Council and staff identified necessary amendments to the Code to improve the STR program. This ordinance amends the Code based on direction received from City Council on June 3, 2024. Mayor Starker opened the public hearing. Deputy City Manager Alli Scheck spoke to the proposed amendments which came at the direction of City Council. There being no public comment, Mayor Starker closed the public hearing. Council Member Larson made a motion to adopt Council Bill No. 17-2024– an ordinance amending Section 2, 11, and 26 of the Wheat Ridge Code of Laws regarding short-term rental district caps, reporting requirements for hosting platforms, and enforcement procedures for same, on second and final reading and to take effect 15 days after final publication. It was seconded by Council Member Ohms. Vote: 8 Ayes. 0 Nayes. The motion carried. ORDINANCES ON FIRST READING 13. Bond Ordinance 18-2024 – an ordinance authorizing the issuance by the City of Wheat Ridge, Colorado of its Sales and Use Tax Revenue Refunding and Improvement Bonds, Series 2024; and providing other details in connection therewith Council Member Dozeman read the Ordinance and Issue Statement into the Record. Issue At the regular general election held on November 7, 2023, the electorate of the City approved ballot question 2J, which extended the one-half of one percent sales and use tax levied by the City and authorized the issuance of debt to finance City investment in capital improvement projects. Sales and use tax revenue bonds will be issued to finance the City investments, which requires approval of an ordinance by City Council. Council Member Dozeman made a motion to approve Council Bill 18-2024, an ordinance authorizing the issuance by the City of Wheat Ridge, Colorado of its Sales and Use Tax Revenue Refunding and Improvement Bonds, Series 2024, and providing other details in connection therewith on first reading, order it Council Action Form– Bond Ordinance August 16, 2024 Page 4 published, public hearing set for Monday, September 9, 2024 at 6:30 p.m. as a virtual meeting and in City Council Chambers and that it takes effect immediately. It was seconded by Council Member Ohms. Vote: 8 Ayes. 0 Nays. The motion carried. 14. Council Bill No. 19-2024 – an ordinance amending Title 19, Article IV of the Wheat Ridge Code of Laws concerning disposition of lost or abandoned property Council Member Ohms read the Bill and Issue Statement into the Record. Issue A discrepancy exists between Code sections 19-80 and 19-77 of the Wheat Ridge Code of Laws concerning the disposition of lost or abandoned property. To correct that discrepancy, the Wheat Ridge Police Department is requesting that Code section 19-80 be amended to render it consistent with Code section 19-77 and the standard operating procedures of the police department. Council Member Ohms made a motion to approve Council Bill No. 19-2024, – an ordinance amending Title 19 Article IV of the Wheat Ridge Code of Laws concerning disposition of lost or abandoned property on first reading, order it published public hearing set for Monday, September 9, 2024, at 6:30 p.m. as a virtual meeting and in City Council Chambers and that it takes effect fifteen (15) days after final publication. It was seconded by Mayor Pro Tem Stites Vote: 8 Ayes. 0 Nays. The motion carried. DECISIONS, RESOLUTIONS, AND MOTIONS 15. Resolution No. 40-2024 – a resolution amending the City’s administrative fine schedule to provide a fine schedule for short-term rental code violations Council Member Weaver read the Resolution and Issue Statement into the record. Issue City Council enacted legislation concerning the licensing and enforcement of short-term rentals (STRs) in February 2021. Through the implementation of the program, both members of Council and staff identified the need for a Short-Term Rental (STR) fine schedule to facilitate code enforcement and compliance. This resolution is based on direction received from City Council on June 3, 2024, when Council asked staff to bring forth a fine schedule that reflected the commercial nature of the STR program. Council is asked to adopt this by Resolution as an amendment to the 2024 fee schedule that was presented as part of the budget. Ms. Scheck stated that after hearing from Council at a previous study session, Council requested an increase in the proposed fine schedule. Council Member Weaver made a motion to approve Resolution No. 40-2024 – a resolution amending the City’s administrative fine schedule to provide a fine schedule for short-term rental code violations. It was seconded by Council Member Hoppe. Vote: 8 Ayes. 0 Nays. The motion carried. 16. Resolution No. 41-2024 – a resolution amending the 2024 Fiscal Year General Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $200,000 for the purpose of accepting Congressionally Directed Spending for the Clear Creek Makerspace Phase II Project Council Member Snell read the Resolution and Issue Statement into the Record. Issue In 2023, staff submitted applications to Wheat Ridge’s Federal Delegation for $200,000 in Congressional Directed Spending (CDS) for the Localworks Clear Creek Makerspace Phase II Project. This project was recommended by Senator Hickenlooper and approved by Congress for Fiscal Year 2024. Goff gave a brief overview of the funding and project. Council Member Snell made a motion to adopt Resolution No. 41-2024 – a resolution amending the 2024 Fiscal Year General Fund budget to reflect the approval of a supplemental budget appropriation in the amount of $200,000 for the purpose of accepting Congressionally Directed Spending for the Clear Creek Makerspace Phase II Project. It was seconded by Council Member Hoppe. Council Comments Council Member Hultin thanked everyone who put it all the hard work to get the funding accomplished. Council Member Larson highlighted the project which consists of a business start-up to a full-scale manufacturing site. He thanked everyone for the efforts put forth to bring it to fruition. Council Member Ohms and Council Member Dozeman thanked all involved as well. Vote: 8 Ayes. 0 Nays. The motion carried. 17. Resolution No. 42-2024 – a resolution supporting the JeffCo Housing Blueprint, a collaborative plan to increase housing options that are affordable in Jefferson County and facilitate partnerships across jurisdictions and agencies within Jefferson County Council Member Hoppe read the Resolution and Issue Statement into the Record. Issue A 2022 Housing Needs Assessment Study commissioned by Colorado Gives Foundation (CGF) recommended convening key stakeholders across Jefferson County to explore strategic actions, develop partnerships, support county-wide housing efforts, and pursue additional state and federal resources. In response, CGF launched the Jeffco Housing Steering Committee in 2022 to create an innovate approach to housing throughout the county, focusing specifically on housing for residents earning 60-120% of the area median income. City Council is asked to endorse the Jeffco Housing Blueprint in support of the housing goals and strategies for Jefferson County. Goff gave a brief PowerPoint presentation explaining the shortage of housing options regarding affordable housing in JeffCo. He stated that Mayor Starker and he are both on the Executive Steering Committee. He reviewed the Affordable Housing Blueprint put together by the Committee and the three pillars of policy regarding the regional collaboration. Working together regionally will hopefully help reduce the housing crisis. He asked Council for their endorsement of the Blueprint and the ongoing project. Council Member Hoppe made a motion to adopt Resolution No. 42-2024 – a resolution supporting the JeffCo Housing Blueprint, a collaborative plan to increase housing options that are affordable in Jefferson County and facilitate partnerships across jurisdictions and agencies within Jefferson County. It was seconded by Mayor Pro Tem Stites. Council Comments Council Member Dozeman stated that she appreciates the cross-collaboration of the agencies, and the effort will hopefully help new homeowners in the community. Council Member Larson stated he appreciates the hard work put into this project. He pointed out that if Colorado can revise their construction defect laws, it will go a long way toward affordable housing for the middle-income persons. Vote: 8 Ayes. 0 Nays. The motion carried. 18. Resolution No. 43-2024 – a resolution in support of the ballot measure to continue RTD’s authorization to collect, retain and spend revenues from all sources, without imposing any new tax or increasing any tax rate, as originally approved by voters in 1999 Council Member Hultin read the Resolution and Issue Statement into the Record. Issue The RTD Board has referred a ballot measure to the November 5, 2024, election to exempt RTD from any future Taxpayer’s Bill of Rights (TABOR) revenue limitations. Board Director Marjorie Sloan has requested an endorsement from the City of Wheat Ridge is support of this ballot measure. Goff stated that if this measure does not pass, RTD will have to return approximately $200 million and there will be great difficulty in figuring out how it gets refunded. Council Member Hultin made a motion to adopt Resolution No. 43-2024 – a resolution in support of the ballot measure to continue RTD’s authorization to collect, retain and spend revenues from all sources, without imposing any new tax or increasing any tax rate, as originally approved by voters in 1999. It was seconded by Council Member Ohms. Vote: 8 Ayes. 0 Nays. The motion carried. 19. City Manager’s Matters None. 20. City Attorney’s Matters None. 21. Elected Official’s Matters Council Member Snell recognized Jefferson Center as a great resource in Jefferson County She also reminded everyone to drive safely through school zones. Council Member Hultin also recognized Jefferson Center for their work in Jefferson County. She also reminded everyone that Happyness Gardens has a workday on Tuesday. She also talked about an upcoming garden tour on September 7th. Council Member Larson reminded everyone to not litter and pick up after their pets. Council Member Dozeman spoke to the Wine Walk along 38th Avenue, which highlights several of the local businesses and artwork. She reported that she participated in Leadership; Jefferson County and spoke about the amazing leaders in Jefferson County and was in awe of leaders in the community. Council Member Weaver reported that on September 7th at her farm, Commander Lucas Hunt will be talking about evacuation of large animals during an emergency. Council Member Ohms asked if staff could contact CDOT regarding the light at Kipling and 38th Avenue. It doesn’t have a green arrow and there are a lot of accidents. He stated that he is proud of working with this City Council. Mayor Pro Tem Stites thanked everyone who spoke tonight and thanked a resident for opening her home and gardens for a civic association after-hours event. LocalWorks is hosting an event this Thursday at Moonlight Café. He reminded everyone to buy locally in Wheat Ridge. Mayor Starker thanked everyone who came and expressed their views at the meeting. He thanked Council for supporting the Housing Blueprint and for supporting the RTD ballot question. He stated there will not be a Council meeting next Monday due to the Labor Day Weekend. 22. Adjournment There being no further business to come before City Council, Mayor Starker adjourned the meeting at 9:03 pm. _________________________________ Margy Greer, Sr. Deputy City Clerk _________________________________ Bud Starker, Mayor City Council Meeting Minutes CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING  SEPTEMBER 9, 2024  Note:    This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. Eight members of Council were present in Council Chambers for this session.  Before calling the meeting to order, Mayor Starker stated the rules and procedures necessitated by this meeting format.  1. Call to Order Mayor Starker called the Regular City Council Meeting to order at 6:30 p.m. 2. Pledge of Allegiance Those present stood and recited the Pledge of Allegiance to the Flag. 3. Roll Call Council Members present: Jenny Snell, Scott Ohm, Rachel Hultin Amanda Weaver, Korey Stites, Janeece Hoppe, Dan Larson, and Leah Dozeman Absent: None. A quorum was established. Also present: City Manager Patrick Goff; Deputy City Manager Allison Scheck (Clerk for the meeting); City Attorney Gerald Dahl;, Director of Public Works Maria D’Andrea;; Community Development Director Lauren Mikulak, other staff, guests and interested members of the public.  4. Approval of Minutes August 19 2024 – Study Session Notes Without objection or correction, the Notes were accepted as presented. 5. Approval of Agenda Without objection or correction, the agenda stood as announced. 6. Proclamations and Ceremonies a. National Hispanic Heritage Month – Mayor Starker proclaimed September 15, to October 15, 2024, as National Hispanic Heritage Month in the City of Wheat Ridge. He presented the Proclamation to James Gallardo, Lorenz Vasquez and Adrian Hernandez. All three members accepting the proclamation thanked Mayor and Council for the Proclamation and described their role as staff members with the City. b. Recognition of Carnation Festival Committee – Council Member Dozeman presented the 2024 Carnation Festival plate to the City and recognized the organization for its hard work that contributed to a great event. 7. Public’s Right to Speak Via Zoom Lindsey Rasmussen from Citizens for Jeffco’s Future requested Council’s support for ballot measure 1A so that Jeffco can retain revenue. 8. Consent Agenda Council Member Hoppe read the Consent Agenda into the Record. The Consent Agenda consisted of Items 7a through 7d, inclusive: a. Motion to award the 2024 Striping and Pavement Marking Project Base Bid and Bid Alternate 1 to Colorado Barricade Company of Denver, Colorado and approve subsequent payments in the amount of $238,100 with a contingency amount of $11,900 for a total not to exceed amount of $250,000 b. Motion to award the 2024 Concrete Repairs and ADA Pedestrian Ramps Project Base Bid and Bid Alternate 1 to Majestic Concrete Contractors, Inc. of Wheat Ridge, Colorado and approve subsequent payments in the amount of $556,504.60, with a contingency amount of $55,650.46 for a total not to exceed amount of $612,155.06 c. Motion to approve the purchase and payment of one 2024 vehicle replacement and the purchase and payment for installation of lighting and auxiliary and communications equipment in a total amount not to exceed $90,000 d. Motion to approve the purchase and payment to Schlosser Signs, Inc. for services to complete sign design and installation of the Recreation Center Sign Project for a total not to exceed amount of $92,303.58 with a project contingency not to exceed amount of $6,900 Council Member Hoppe made a motion to approve the Consent Agenda as presented. It was seconded by Mayor Pro Tem Stites. Vote: 8 Ayes. 0 Nays. The motion carried. Public Hearings and Ordinances on Second Reading 9. Council Bill 18-2024, an ordinance authorizing the issuance by the City of Wheat Ridge, Colorado of its Sales and Use Tax Revenue Refunding and Improvement Bonds, Series 2024, and providing other details in connection therewith Council Member Dozeman read the Title and Issue Statement into the Record: Issue At the regular general election held on November 7, 2023, the electorate of the City approved ballot question 2J, which extended the one-half of one percent sales and use tax levied by the City and authorized the issuance of debt to finance City investment in capital improvement projects. Sales and use tax revenue bonds will be issued to finance the City investments, which requires approval of an ordinance by City Council. A change was made to the bond ordinance following first reading and is reflected in the first attachment. In summary, after additional financial analysis, it was determined it is prudent for the City to “refund” (include) approximately $5 million of the 2017 bond debt in this new issuance, defeasing the remaining 2017 debt with approximately $7.3 million of the 2E fund balance. Mayor Starker opened the public hearing on the matter. Patrick Goff, City Manager, made a brief presentation, stating the Bill was discussed in detail at a recent Study Session and summarizing the projects, funding amount and timing. Kim Crawford with Butler Snow summarized the legal components of the issuance. Nate Eckloff with Piper Sandler discussed the size of the possible two issuances, the benefits of refunding 2017 bonds and the timetable. Public Comments – None. Mayor Starker closed the public hearing on the matter. Council Comments: Council Member Hultin asked about the 3-year requirement for the spend down and asked about staff capacity to handle the work. Patrick Goff responded that the plan is to hire one CIP position to help. Council Member Dozeman made a motion to adopt Council Bill 18-2024, an ordinance authorizing the issuance by the City of Wheat Ridge, Colorado of its Sales and Use Tax Revenue Refunding and Improvement Bonds, Series 2024, and providing other details in connection therewith. It was seconded by Council Member Hultin. Vote:8 Ayes. 0 Nays. The motion carried. 10. Council Bill No. 19-2024 – an ordinance amending Title 19, Article IV of the Wheat Ridge Code of Laws concerning disposition of lost or abandoned property Council Member Ohm read the Title and Issue Statement into the Record: Issue A discrepancy exists between Code sections 19-80 and 19-77 of the Wheat Ridge Code of Laws concerning the disposition of lost or abandoned property. To correct that discrepancy, the Wheat Ridge Police Department is requesting that Code section 19-80 be amended to render it consistent with Code section 19-77 and the standard operating procedures of the police department. Mayor Starker opened the public hearing on the matter. City Attorney Jerry Dahl gave a presentation on the matter. Public Comments – None. Mayor Starker closed the public hearing on the matter. Council Comments Councilor Hoppe asked if this was similar to the forfeiture fund. Mr. Goff responded that this is different from forfeitures. Council Member Ohm made a motion to adopt Council Bill No. 19-2024 – an ordinance amending Title 19, Article IV of the Wheat Ridge Code of Laws concerning disposition of lost or abandoned property. It was seconded by Mayor Pro Tem Stites. Vote: 8 Ayes. 0 Nays. The motion carried. 11. Ordinances on First Reading None. 12. Decisions, Resolutions, and Motions Motion to approve a professional services agreement with Olsson, in an amount not to exceed $1,067,000, to provide design, environmental, and right-of-way services for the Wadsworth Path project. Mayor Pro Tem Stites read the Motion and Issue Statement into the Record: Issue In 2022, the City was awarded a $7.5M grant through the Denver Regional Council of Governments Transportation Improvement Program to construct a multi-use path along the west side of Wadsworth Boulevard between 32nd and 35th Avenues. The Public Works Department solicited and evaluated proposals from five firms. Staff is recommending that the city enter into a contract with Olsson for the design, environmental, and right-of-way phases of the project. The fee amount was negotiated with Olsson and includes an approximate 3% contingency amount to address minor changes that may arise during the design process. City Manager Patrick Goff gave a brief overview of the matter. Council Comments Council member Larson asked about the timeline. Public Works Director Maria D’Andrea stated design will start this month. The project will go out to bid in late summer/early fall 2025 and the project should be complete in the spring of 2026. Mayor Pro Stites made a motion to approve a professional services agreement with Olsson, in an amount not to exceed $1,067,000, to provide design, environmental, and right-of-way services for the Wadsworth Path project. It was seconded by Council Member Hoppe. Council Member Hultin thanked staff for advancing this project. Council Member Hoppe commented that this has been in the works for a long time and is excited it is advancing. Vote: 8 Ayes. 0 Nays. The motion carried. 13. City Manager’s Matters City Manager Patrick Goff reported that the Charter Cleanup ballot measure is 2B and the Lutheran Campus question is 2C on this year’s ballot. 14. City Attorney’s Matters None. 15. Elected Officials’ Matters Mayor and Council reported on recent events, other activities and events in the Wheat Ridge community. Councilor Snell mentioned tomorrow is the first IDEA committee meeting, which is a Council Appointed committee. Councilor Larson mentioned a neighborhood open house at the Ward station area from 9 a.m. – Noon on Saturday, September 28. Council Member Hoppe mentioned the Porchlight Family Justice Center fundraising event is on September 19 and tickets are available on the Porchlight website. 16. Adjournment There being no further business to come before City Council, Mayor Starker adjourned the meeting at 7:29 pm. _________________________________ Margy Greer, Sr. Deputy City Clerk _________________________________ Bud Starker, Mayor Special Study Session – City Council CITY OF WHEAT RIDGE, COLORADO CITY COUNCIL CHAMBERS 7500 W. 29th AVENUE SEPTEMBER 9, 2024 This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. 1. Call to Order Mayor Starker called the meeting to order at 7:30 p.m. 2. Roll Call Council Members present: Scott Ohm, Jenny Snell, Korey Stites, Amanda Weaver, Dan Larson, Janice Hoppe, Leah Dozeman and Rachel Hultin. Absent: None. Also, present: City Manager Patrick Goff; City Attorney Gerald Dahl; Deputy City Manager, Allison Scheck; Community Development Director Lauren Mikulak; and Housing Program Administrator Terrance Ware. 3. Public Comment Russell Stillman – from Sub & Sam Sinclair Gas Station requested that Council change the tobacco ordinance to allow a tobacco license to be transferred to a new owner within the 1,000 foot buffer of a youth-oriented facility. 4. Naturally Occurring Affordable Housing (NOAH ) Program Issue The purpose of this memo and the September 9 study session is to discuss the use of the $2 million Community Project Funding (CPF) grant the City was awarded from the Department of Housing and Urban Development (HUD). The stated purpose of the grant request was to use the funds for implementation of the NOAH (Naturally Occurring Affordable Housing) program to preserve existing affordable rental housing in Wheat Ridge. The City expects to receive a grant agreement shortly from HUD, and the City must provide a ‘Scope of Work’ providing specifics on the use of funds including outcomes, criteria for distribution, monitoring and compliance, etc. The recommendations in this memorandum will serve that purpose assuming Council concurs with its content. Staff Report Terrance Ware, Housing Program Administrator, presented options for the NOAH program, focusing on possible uses for the $2 million in congressionally directed funding and aligning its uses with the Affordable Housing Strategy and Action Plan (AHS) adopted by City Council in January of 2023. Staff recommends seeking partners to expand staff capacity and expertise in implementing the NOAH program. Partnering with an existing affordable housing operator will minimize the long-term administrative burden while achieving the goal of the program. If approved, staff would submit a scope of work to HUD to receive the congressional funds; draft a request for letters of interest from prospective partners; evaluate proposals; and negotiate with respondents. Council Comments Council Member Hoppe inquired if grant funds are used as loans, if the first use is considered using the funds. Council Member Hultin requested that data use all zip codes to evaluate housing in Wheat Ridge. She also inquired about alignment with HB 24-1313. In this case, we do not yet have enough information about the bill to comment. Finally, she asked about how this aligns with Proposition 123. Mayor Starker inquired about the need for additional staff. City Manager Goff responded that we are looking to partner with other organizations in order to reduce the administrative burden on staff. Council Member Larson inquired about the AMI. He also inquired about marketing and outreach for this kind of program given market conditions. Council Member Hoppe asked if we have a guiding philosophy on this program to ensure we are getting the “most bang for our buck.” For example, should we consider if multi family units are the best approach for this program. Council gave consensus to move forward with the program as presented, ensuring it aligns with HB 24-1313 5. Tobacco Product Retailer Locations Issue The Code prohibits tobacco product retailers from operating within 1000 feet of a youth- oriented facility (such as schools, parks, recreation facilities, etc.). The “grandfathering" clause of Code section 11-534(d) nevertheless exempts those retailers who were in place on the effective date of Ordinance 1710 Series 2021, which created the thousand-foot limit. However, if that retailer sells the business, the buyer of the business is not eligible for the grandfathering protection of that Code section. Councilmember Hoppe, supported by Councilors Dozeman and Hultin, requested that Council consider an ordinance expanding the grandfathering scope of Code 11-534(d) to include purchasers of a protected location. Jerry Dahl, City Attorney, gave an overview of the issue. Council Comments: Council Member Hoppe asked for support for this amendment because it supports small business. Council Member asked if the language “school” should be expanded to include all youth-oriented facilities. Mr. Dahl commented he will take a closer look at that prior to presenting an ordinance on first reading. Council provided consensus to move forward as recommended and to look into the language and definition of schools and youth-oriented facilities. 6. Staff Report None. 7. Elected Officials’ Reports Council Member Hultin reminded Council and the community that there is a community paint day to paint a cross walk and no parking spots near 47th and Miller streets on Saturday, September 14 from noon – 2 p.m. 8. Adjournment Mayor Starker adjourned the Special Study Session at 8:16 pm. _________________________________ Margy Greer, Sr. Deputy City Clerk _________________________________ Bud Starker, Mayor STUDY SESSION NOTES CITY OF WHEAT RIDGE, COLORADO Hybrid - Virtual Meeting September 16, 2024 This meeting was conducted both as a virtual meeting and hybrid, where some members of the Council or City staff were physically present at the Municipal building, and some members of the public attended in person as well. A quorum of members of Council were present in Council Chambers for this session. The Mayor explained the virtual/hybrid meeting format, how citizens will have the opportunity to be heard, and the procedures and policies to be followed. 1. Call to Order Mayor Starker called the Special Study Session to order at 6:30 p.m. 2. Attendance Council Members present: Jenny Snell, Rachel Hultin, Amanda Weaver (via Zoom), Korey Stites, Dan Larson, and Scott Ohm. Absent Janeece Hoppe Also present: City Manager Patrick Goff, , Assistant City Manager Marianne Schilling, Director of Public Works Maria D’Andrea, Sr, Community Development Director Lauren Mikulak, Senior Deputy City Clerk Margy Greer, and other staff and interested residents. 3. Public’s Right to Speak There were no public comments. 4. City Plan Update Community Development Director Lauren Mikulak introduced representatives from czb who gave a PowerPoint presentation. This was the third update to Council on the City Plan. Representatives from czb provided City Council with an update on the City Plan via PowerPoint presentation which included the purpose of a comprehensive plan. They stated that a great plan gets the big things right, plans for what is known, and creates a decision-making framework for hat is unknown. They stated it was a community-driven process which included online surveys, in-person events, a project webpage, and targeted intercepts. They stated there was in place an 18-member steering committee and they also reviewed the timeline for plan completion. Representatives spoke to the emerging consensus of Core Values, Planning Principles, and Planning Priorities, all of which were highlighted in the presentation. They reviewed the residential, business, mixed-use and traffic framework that are Wheat Ridge. They showed a map overlay of residential place types, mixed-use and commercial place types, draft place type frameworks, mobility framework and the implications of the framework. Based on feedback from Council, the representatives from czb will revise place type and mobility frameworks; continue to work on “peaceful coexistence’ concepts; continue to work on the focus areas of peaceful coexistence and other common issues citywide; the possible additional “mini engagement round” this fall; and the draft City Plan and Engagement Round 4 in February of 2025. 5 Homeless Navigation Program Update Issue The most recent Homeless Navigation Program update was in October 2023. The purpose of this study session item is for the Navigators to provide a general update to City Council regarding the Homeless Navigation Program. Marianne Schilling, Assistant City Manager, introduced the City’s Homeless Navigators Kory Kolar and Maddy Horgan, who in turn gave the presentation. They gave a PowerPoint presentation that showed the demographics and data which included program referral numbers, housing placement, AfterCare for housing, program expenses and fund sources, demographics including age, race, and disability, income and the length of time persons were homeless before finding housing for them. Overall, the navigators stated they see a small decline in homelessness in the area. 6 Legislative Advocacy Program. Issue This memo presents the City Council with four initiatives that could form a comprehensive legislative strategy and complement the existing legislative forum. The Council may choose to adopt the entire strategy or implement certain components. Cole Haselip, Management Analyst for the City, gave a PowerPoint presentation which introduced the Program. He spoke to the many different ways that other cities handle legislative affairs. He spoke about the work that both the National League of Cities and the Colorado Municipal League do on behalf of cities. After a brief discussion, Council reached consensus on moving forward with a legislative committee made up of Council Members. Council Members were instructed to let staff know if they which to be a member of the committee. The committee will discuss process and procedures. 7. Staff Report(s) City Manager Patrick Goff reminded Council of the public open house regarding the third stage of engagement on the City Plan, being held on Tuesday from 4:30-6:30 pm at the Recreation Center. 8. Elected Officials’ Report(s) Mayor and Council Members reported on recent meetings and events they attended and upcoming activities in the community. 9. Adjournment With no further business to come before Council, Mayor Starker adjourned the meeting at 9:09 p.m. _________________________________ Margy Greer, Senior Deputy City Clerk _________________________________ Korey Stites, Mayor Pro Tem PROCLAMATION COMMUNITY PLANNING MONTH PROCLAMATION October 2024 WHEREAS, change is constant and affects all cities, towns, suburbs, counties, and other places; and WHEREAS, community planning can help manage change in a way that provides better choices for how people live, work, travel, and play; and WHEREAS, community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community; and WHEREAS, the full benefits of planning requires that public officials, residents and stakeholders understand, support, and demand excellence in planning and plan implementation; and WHEREAS, the month of October is designated as National Community Planning Month throughout the United States of America, and WHEREAS, the City of Wheat Ridge is committed to community planning as evidenced by the City Plan update and many other long-range plans that guide the features and future of our great City; and WHEREAS, the celebration of National Community Planning Month gives us the opportunity to publicly recognize the dedication of our Planning Commissioners and our citizen planners who contribute their time and expertise to improve our quality of life; and WHEREAS, we recognize the many valuable contributions made by our professional staff in the Planning Division and extend our heartfelt thanks for their continued commitment to public service. NOW, THEREFORE BE IT RESOLVED that the Wheat Ridge Mayor and City Council wish to recognize October as “Community Planning Month” in the City of Wheat Ridge in conjunction with the celebration of National Community Planning Month. IN WITNESS THEREOF on this 23rd day of September 2024. ______________________________ Bud Starker, Mayor ____________________________ Steve Kirkpatrick, Deputy City Clerk PROCLAMATION BREAST CANCER AWARENESS MONTH OCTOBER 2024 WHEREAS, October 2024 marks 39 years that National Breast Cancer Awareness Month has educated women about early breast cancer detection, diagnosis and treatment; and WHEREAS, one in eight women will be diagnosed with breast cancer within their lifetime; and WHEREAS, when breast cancer is detected early and is in the localized stage, the five-year survival rate for women is 99%; and WHEREAS, the awareness campaign is remembering those who have lost their fight against breast cancer, standing with those who remember their loved ones and continuing to support our Nation’s advocates; and WHEREAS, the American Cancer Society has searched endlessly for a cure through vital research and has the mammoth task of educating our community and all Americans of the risks of breast cancer; and WHEREAS, the Lutheran Breast Care Center at Lutheran Hospital offers comprehensive breast care for all individuals, including patients with breast cancer as well as high risk individuals, ensuring a compassionate and patient-centered journey from initial screening to survivorship. NOW, THEREFORE BE IT RESOLVED that on behalf of the City Council and the people of the City of Wheat Ridge, I, Bud Starker, Mayor of Wheat Ridge, Colorado, do hereby proclaim October 2024 as BREAST CANCER AWARENESS MONTH in the City of Wheat Ridge and encourage residents of Wheat Ridge to celebrate successes and memorialize lost battles. IN WITNESS THEREOF on this 23rd day of September 2024. ______________________________ Bud Starker, Mayor ____________________________ Steve Kirkpatrick, City Clerk PROCLAMATION NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH OCTOBER 2024 WHEREAS, domestic violence impacts countless Coloradans, without regard to age, race, religion, or economic status; as victims suffer at the hands of a spouse or partner, it affects their children, families, and entire communities; and WHEREAS, the City of Wheat Ridge is committed to the reduction of domestic violence and the health, safety and welfare of its residents; and WHEREAS, the Wheat Ridge Police Department is committed to providing assistance to victims and witnesses of crime and other traumatic events through victim assistance partnerships and awareness-related efforts and events; and WHEREAS, Wheat Ridge supports and partners with the PorchLight Family Justice Center which provides comprehensive legal, emotional and critical supportive services for survivors of domestic violence; and WHEREAS, Wheat Ridge joins with others across Colorado and the nation in supporting victims of domestic violence and shares the worthy goals of this month-long observance and sending a loud and clear message to abusers that domestic violence is not tolerated in the City of Wheat Ridge. NOW THEREFORE BE IT RESOLVED that on behalf of the City Council and the people of the City of Wheat Ridge, I, Bud Starker, Mayor of Wheat Ridge, Colorado, do hereby proclaim October 2024 as DOMESTIC VIOLENCE AWARENESS MONTH in the City of Wheat Ridge. IN WITNESS THEREOF on this 23rd day of September 2024. Bud Starker, Mayor Steve Kirkpatrick, City Clerk ITEM NO: 1 DATE: September 23, 2024 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 20-2024 - AN ORDINANCE AMENDING SECTION 11-534 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING TOBACCO RETAIL BUSINESSES PUBLIC HEARING ORDINANCES FOR 1ST READING (09/23/2024) BIDS/MOTIONS ORDINANCES FOR 2ND READING (10/14/2024) RESOLUTIONS QUASI-JUDICIAL: YES NO ____________________________ _______ Deputy City Manager City Manager ISSUE: The Code prohibits tobacco product retailers from operating within 1000 feet of a youth-oriented facility (such as schools, parks, recreation facilities, etc.). The “grandfathering" clause of Code section 11-534(d) nevertheless exempts those retailers who were in place on the effective date of Ordinance 1710 Series 2021, which created the 1000-foot limit. However, if that retailer sells the business, the buyer of the business is not eligible for the grandfathering protection of that Code section. Councilmember Hoppe, supported by Councilors Dozeman and Hultin, requested that Council consider an ordinance expanding the grandfathering scope of Code 11-534(d) to include purchasers of a protected location. Council provided consensus to proceed with a code amendment on September 9, 2024. PRIOR ACTION: Council approved Ordinance 1710 on April 12, 2021, enacting tobacco licensing requirements. Furthermore, Council studied the particular issue, corrected with this amendment, in study session on September 9, 2024, and provided consensus supporting the change. Council Action Form – Tobacco Retailing Code Amendment September 23, 2024 Page 2 FINANCIAL IMPACT: Tobacco and vaping license fees cost $300 for new and $250 for renewal licenses. In total, the license fees generate approximately $15,000 per year. BACKGROUND: At the time Council approved Ordinance 1710, several businesses were selling tobacco within the 1000-foot buffer of youth-oriented facilities. Council determined that those businesses should be “grandfathered” in so that tobacco sales could continue, provided however the business was not dormant for a year or more. It came to Council’s attention that some businesses within the 1000-foot buffer are attempting to sell their business, but the current code prohibits a successor to obtain a tobacco retailing license, thus devaluing the existing business. At the study session on September 9, 2024, Council provided consensus to amend the code allowing a purchaser of the business with an existing tobacco retailing license to obtain the same and preserve the ability to sell tobacco products. In the event the business is dormant for a year, a tobacco retailing license is no longer available to the business. Additionally, Council asked that Section 11-534(d) be clarified to add the phrase “youth-oriented facility” in addition to “school,” so as to be clear that the Section applies to the broader definition of “youth-oriented facilities’ as defined in Section 11-531. RECOMMENDED MOTION: “I move to approve Council Bill No. 20-2024, an ordinance amending Section 11-534 of the Wheat Ridge Code of Laws concerning tobacco retailing businesses, order it published, public hearing set for Monday, October 14, 2024 at 6:30 p.m. as a virtual meeting and in City Council Chambers and that it take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter.” Or, “I move to postpone indefinitely Council Bill No. 20-2024, an ordinance amending Section 11- 534 of the Wheat Ridge Code of Laws concerning tobacco retailing businesses for the following reason(s) _________________.” REPORT PREPARED AND REVIEWED BY: Gerald Dahl, City Attorney Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Council Bill No. 20-2024 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER ________ COUNCIL BILL NO. 20 ORDINANCE NO. 1805 Series 2024 TITLE: AN ORDINANCE AMENDING SECTION 11-534 OF THE WHEAT RIDGE CODE OF LAWS CONCERNING TOBACCO RETAIL BUSINESSES WHEREAS, the City of Wheat Ridge is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety or welfare; and WHEREAS, the Council wishes to amend Code of Laws section 11-534(d) to include the possibility of a successor owner of a tobacco retail business at the same location when distance restrictions from schools and youth-oriented facilities apply. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. Section 11-534(d) is amended to read as follows: (d) A tobacco product retailer operating lawfully on effective date. A tobacco product retailer operating lawfully on the effective date of this article, as adopted by Ordinance 1710, Series 2021, which retailer OR WHICH SUCCESSOR IN INTEREST TO SUCH RETAILER BY PURCHASE OF THE TOBACCO RETAIL BUSINESS AT THAT SAME LOCATION is ineligible to receive or renew a tobacco product retail license for a location pursuant to subsection (c) of this section and any licensee operating lawfully who becomes ineligible to receive or renew a license due to the creation of a new PUBLIC OR PRIVATE school OR YOUTH-ORIENTED FACILITY AS SET FORTH IN SUBECTION 11-534(c), may apply for a license for the location pursuant to the standard license application procedure described in section 11-535. This exception to applicability of the one thousand (1,000) feet restriction is lost in the event the affected tobacco product retailer is not open for business for one (1) year or more. Section 2. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 3. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 23rd day of September 2024, ordered published by title and in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for October 14, 2024, at 6:30 p.m., as a virtual meeting and in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this 14th day of October 2024. SIGNED by the Mayor on this _____ day of ____________, 2024. Bud Starker, Mayor ATTEST: Margy Greer, Sr. Deputy City Clerk Approved as to Form Gerald E. Dahl, City Attorney First Publication: September 24, 2024 Second Publication: October 15, 2024 Effective Date: October 30, 2024 Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NO: 2 DATE: September 23, 2024 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 44-2024 - A RESOLUTION AMENDING THE FISCAL YEAR 2024 BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $220,000 FOR THE PURPOSE OF ISSUING A CONTRACT FOR PROFESSIONAL SERVICES TO ANDERSON HALLAS ARCHITECTS IN AN AMOUNT NOT TO EXCEED $220,000 AND APPROVING SUBSEQUENT PAYMENTS FOR A CITY FACILITY FEASIBILITY AND PLANNING STUDY PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _____________________________ Director of Public Works City Manager ISSUE: In 2023 and 2024 the city developed a Facilities Master Plan (FMP) to assess the city’s space needs for existing and projected facility requirements. Key findings of the FMP include space deficits within most buildings related primarily to recent and projected staff growth and to shortfalls in various functional and operational areas. Due to the potential re-use of the Lutheran medical site, staff felt that it was important to proceed with additional analysis and planning at this time. Two proposals were received from architectural firms in response to a Request for Proposals. site. Staff recommends entering into a contract with Anderson Hallas Architects in the amount of $216,864 with a contingency amount of $3,136 for a total, not-to-exceed amount of $220,000. PRIOR ACTION: At the February 3, 2024 City Council Study Session, staff presented the key findings and recommendations from the recently completed FMP. Council Action Form – City Facility Feasibility and Planning Study Contract Award September 23, 2024 Page 2 FINANCIAL IMPACT: Funding for the additional effort was not included in the 2024 budget. Due to the potential re-use of the Lutheran medical site and Intermountain Health’s timing to sell the property at the previous hospital site, staff felt that it was important to proceed with additional analysis and planning for space needs. Funding for this effort will be transferred from undesignated reserves in the General Fund. A summary of the proposed fees is as shown below: Task Amount Phase 1 - Base $126,273 Phase 1 - Optional Services $8,194 Phase 2 - Base $71,153 Phase 2 - Optional Services $11,244 Total $216,864 Contingency $3,136 Total $220,000 BACKGROUND: In 2023, the city developed a Facilities Master Plan (FMP) to assess the city’s space needs for existing and projected facility requirements. Key findings of the FMP include space deficits within most buildings related primarily to recent and projected staff growth and to shortfalls in functional and operational areas in the Parks & Recreation, Police, and Public Works departments. The FMP is intended to be a “living document” that will be used as a planning tool. Therefore, each of the components of the FMP will require further fine-tuned analysis, detailed space needs programming and design efforts to move from master plan to implementation. Staff presented the findings and recommendations from the FMP at the February 5, 2024 Council Study Session. One of the recommendations from staff was to complete a more refined analysis of the three key aspects of the Plan’s recommended focus areas: • New Justice Center (City Hall Addition), • Civic Center Campus at Lutheran, and • Public Works and Parks Campus. Staff developed and issued a request for proposals (RFP) on May 31, 2024, for architectural services for the proposed project. Staff organized a walk-thru of the existing hospital and two of the three medical office buildings on the Lutheran site for potential respondents. Two proposals were received on July 11, 2024. The selection committee evaluated the proposal submittals and conducted interviews with both firms. Following the interviews, the selection committee determined that Anderson Hallas Architects offered the best combination of qualifications, experience, and project approach. However, there was also a need to reduce the scope and fee as well as provide more in-depth analysis of the possibilities for city uses at the Lutheran Campus. Anderson Hallas then modified their scope and fee to align with this direction. Council Action Form – City Facility Feasibility and Planning Study Contract Award September 23, 2024 Page 3 The revised project scope includes two phases, as detailed below: Phase 1: Lutheran Campus Master Plan 1. Evaluate reuse potential of the main Hospital Building, the Blue House, the Medical Office Bldg. #3, and the utility plant. This would include high-level architectural, structural, MEP (mechanical, electrical and plumbing), and civil evaluations to inform potential reuse as well as evaluating historic portions of the building to determine if there are portions that should be saved or reused. 2. City Hall and Justice Center Programming 3. Develop 2-3 options for potential reuse that will investigate the following elements: a. Range of existing hospital building and systems to remain b. Range of city functions to be housed at this location c. Conceptual site layouts 4. Develop a preferred direction to inform the overall Feasibility Study 5. Develop a high-level Phasing Plan Optional Services (Phase 1) • Potential Partner Meetings (Assume 4 virtual) • High-Level Space Needs for Partner Spaces (assume 4) Phase 2: Overall Feasibility Study 1. Parks & Rec and Public Works site visits and programming 2. Conceptual layouts for a single Parks & Rec and Public Works campus 3. Conceptual layouts for the City Hall functions at the Lutheran Campus (temporary and permanent) 4. Conceptual layouts for the Justice Center at the Lutheran Campus 5. Rough Order of Magnitude (ROM) Cost Estimate for Phase 2 Optional Services (Phase 2) • Conceptual Layouts for Justice Center Addition to City Hall • High-level Systems Narratives for Justice Center Addition to City Hall • High-level Systems Narratives for Parks/Public Works RECOMMENDATION: Staff recommends approval of a design contract with Anderson Hallas Architects in the amount of $216,864 with a contingency amount of $3,136 for a total amount of $220,000. RECOMMENDED MOTION: “I move to approve Resolution No. 44-2024, a resolution amending the Fiscal Year 2024 budget to reflect the approval of a supplemental budget appropriation in the amount of $220,000 for the purpose of awarding a contract and approving subsequent payments in the amount of $216,864 with a contingency amount of $3,136 for a total, not-to-exceed amount of $220,000 to Anderson Hallas Architects for a City Facility Feasibility and Planning Study.” Or, Council Action Form – City Facility Feasibility and Planning Study Contract Award September 23, 2024 Page 4 “I move to table indefinitely Resolution No. 44-2024, a resolution amending the Fiscal Year 2024 budget to reflect the approval of a supplemental budget appropriation in the amount of $220,000 for the purpose of awarding a contract and approving subsequent payments in the amount of $216,864 with a contingency amount of $3,136 for a total, not-to-exceed amount of $220,000 to Anderson Hallas Architects for a City Facility Feasibility and Planning Study, for the following reason(s) ____________________________.” REPORT PREPARED/REVIEWED BY: Maria D’Andrea, Director of Public Works Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 44-2024 2. Professional Services Agreement 3. Anderson Hallas Revised Proposal with cost estimate 4. Anderson Hallas Original Proposal CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 44 Series of 2024 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2024 BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $220,000 FOR THE PURPOSE OF AWARDING A CONTRACT FOR PROFESSIONAL SERVICES TO ANDERSON HALLAS ARCHITECTS IN AN AMOUNT NOT TO EXCEED $220,000 AND APPROVING SUBSEQUENT PAYMENTS FOR A CITY FACILITY FEASIBILITY AND PLANNING STUDY WHEREAS, the council recognizes the importance and significance of providing adequate space and facilities for the public and city employees; and WHEREAS, Anderson Hallas Architects provided a proposal to complete a City Facility Feasibility and Planning Study which builds upon the findings and recommendations in the Facilities Master Plan; and WHEREAS, insufficient appropriations in the 2024 General Fund exist to cover these expenditures; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be affected by the City Council adopting a resolution. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1. A transfer of $220,000 is hereby approved from the General Fund undesignated reserves to account 01-106-700-750 and the 2024 revenues are amended accordingly. Section 2. A contract in an amount not to exceed $220,000 and subsequent payments and is hereby approved for architectural services with Anderson Hallas Architects. DONE AND RESOLVED this 23rd day of September 2024. Bud Starker, Mayor ATTEST: ______ Margy Greer, Sr. Deputy City Clerk ATTACHMENT 1 Municipal Facility Feasibility and Planning Process Contract #24-140 THIS AGREEMENT made this day of September 2024, by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the “City” or “Owner” and Anderson Hallas Architects, PC, 1317 Washington Ave., Golden, CO 80401, hereinafter referred to as the “Consultant.” WITNESSETH, that the City of Wheat Ridge and the Consultant agree as follows: ARTICLE 1 – SERVICES The Consultant will serve as the City’s consultant and provide at a minimum all the professional services required as per the Consultant’s proposal (Exhibit A), updated and accepted proposal (Exhibit B), and the originally requested scope of work (Exhibit C) incorporated herein by reference. Minimally, the Consultant agrees to assist the City in determining the future programming, site design, architecture, and preliminary cost estimating regarding the Lutheran Legacy Campus, existing City Hall Campus, and the Parks and Public Works Shops Campus. ARTICLE 2 – TERM The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy of the agreement, to the extent that the Consultant has been authorized to proceed by the City. This agreement is intended to extend the length of the project and will not be renewed. It is anticipated that this project will span into the following fiscal year, however, there will be no allowance for price escalations. ARTICLE 3 – PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor for services provided, and the Contractor will accept a not-to-exceed amount of two hundred twenty thousand dollars, ($220,000) as full payment for such services including the $3,136 for contingency purposes. Pricing will remain firm for the length of the contract. The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than December 22, in order to be processed in the same calendar year. A. Invoices by Task Invoices will be submitted monthly by the Contractor for services performed and expenses incurred, pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty (30) days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of payment by the Treasurer’s Office through proper accounting procedures. B. Funding There is in effect within the City of Wheat Ridge, Colorado, a provision of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ATTACHMENT 2 ARTICLE 4 – Reserved. ARTICLE 5-SALES AND USE TAXES Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 ARTICLE 6 – INDEPENDENT CONTRACTOR In performing the work under this agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage insurance, as well errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and shall not become employees, agents, or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person—other than bona fide employees working solely for the Contractor—any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty the City will have the right to annul this agreement without liability or in its discretion to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE 7 – INSURANCE In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of award, and prior to performance. Work shall not commence under this agreement until the Contractor has submitted to the City and received approval thereof, a certificate of insurance showing compliance with the following minimum types and coverages of insurance: Type of Insurance Minimum Limits of Liability Worker’s Compensation, Coverage A Statutory, including occupational disease coverage for all employees at work site. Employer Liability, Coverage B $500,000 per person $500,000 per accident $500,000 each disease Commercial General Liability (including Premises-Operations, Independent Contractor’s Protective, Broad Form Property Damage, and Contractual Liability) • Bodily Injury • Property Damage $1 million per occurrence $2 million aggregate $1 million per occurrence $2 million aggregate An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial General Liability policy is also required. Comprehensive Automotive Liability (owned, hired, and non-owned vehicles) • Bodily Injury • Property Damage $2 million per occurrence $2 million per occurrence The City of Wheat Ridge shall be named as additional insured on all liability policies. Insurance shall include provisions preventing cancellation without 30 days prior notice to the City. Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the agencies may be entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended. ARTICLE 8 – INDEMNIFICATION The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons to the extent caused by the negligent performance or failure of the Contractor to provide services pursuant to the terms of this agreement. ARTICLE 9 – EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in selecting employees and shall ensure that employees are treated equally during employment, without regard to age, race, color, religion, sex, or national origin. Such action shall include—but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 10 – CHARTER, LAWS, AND ORDINANCES The Contractor at all times during the performance of this agreement, agrees to strictly adhere to all applicable Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this agreement. ARTICLE 11 – LAW AND VENUE The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. ARTICLE 12 – TERMINATION The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions— including, but not limited to re-procurement costs, insufficient or improper work. The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen (15) day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination shall be deducted from the contract price before payment is made. The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of such termination the Contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination shall be recorded, and tangible work documents shall be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 13 – NOTICES Contact Information City Contractor Name: Maria D’Andrea Rebecca Silva Office Phone: 303-205-7601 303-278-4378 Email Address: mdandrea@ci.wheatridge.co.us rebeccasilva@andarch.com Address: 11220 W 45th Ave. 1317 Washington Ave. City, State, Zip Code Wheat Ridge, CO 80033 Golden, CO 80401 ARTICLE 14 – ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor shall be responsible for the performance of any subcontractor. ARTICLE 15 – SEVERABILITY To the extent that the agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 16 – INTEGRATION OF UNDERSTANDINGS This agreement is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of the City and the contractor. ARTICLE 17 - DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. Consultants shall insert this provision in all sub-contracts for any work covered by this Agreement, so that it shall be binding upon each sub- consultant or sub-contractor providing labor or services. ARTICLE 18 – OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract shall be the sole property of the City. ARTICLE 19 – PERSONALLY IDENTIFIABLE INFORMATION (PII) Contractors, consultants, business partners and vendors that handle, process or work in areas where personally identifiable information may reside in hard copy or electronic records must maintain the confidentiality of all Personally Identifiable Information (PII). Violation may result in contractual penalties and termination of the business relationship with the City. In extreme cases criminal punishment under Colorado Law (C.R.S. § 24-73- 101) may occur. ARTICLE 20 - ACCESSIBILITY Contractor(s) and solutions complies with all applicable provisions of §§24-85-101, et seq., C.R.S., [1] and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to Section §24-85-103(2.5). Contractor also complies with the latest version of Level AA of the Web Content Accessibility Guidelines (WCAG), currently version 2.1, as described in State of Colorado Technical Standard TS-OEA-002, Technology Accessibility for Web Content and Applications when developing solutions for the state. The Contractor agrees to indemnify, save, and hold harmless the state, its employees, agents and assignees (collectively, the “Indemnified Parties”), against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified Parties in relation to the Contractor’s failure to comply with §§24-85-101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103(2.5). Any additional costs to add accessibility features will be the obligation of the Contractor, and any addition or change to the Price Proposal will be disallowed. ARTICLE 21 - COOPERATIVE PROCUREMENT The City of What Ridge encourages and participates in cooperative procurement endeavors undertaken by or on behalf of other governmental agencies including the Multiple Assembly of Procurement Officials (MAPO) and the Cooperative Educational Purchasing Council (CPEC). We hereby request that and member of MAPO/CPEC by permitted to avail itself of this contract and purchase as specified by the contract resulting from this solicitation request, at the contract prices established therein. Each governmental entity would establish its own contract, issue its own orders, be invoiced directly, make its own payments and issue its own exemption certificates as required. It is understood and agreed that the City of Wheat Ridge is not a legally binding party to any contractual agreement made between another governmental entity and the successful vendor as a result of this solicitation. The City shall not be liable for any costs or damages incurred by any other entity. ARTICLE 22 - VENDOR PERFORMANCE FEEDBACK The City of Wheat Ridge has implemented a requirement for Project Managers to assess each vendor’s performance and issue a determination as to whether the City should award the vendor future City contracts. All contracts will need to be considered as part of the requirement. The following criteria will be evaluated annually for renewable contracts and at contract closeout for one-time agreements: a. Work completed on time b. Work completed within budget c. Work completed as per the Scope of Work d. Future awards recommendation ARTICLE 23 – INTERNAL TEAM REVIEW Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work. ______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed ______________________________________ __________ Maria D’Andrea, Director of Public Works Date Signed ______________________________________ __________ Patrick Goff, City Manager Date Signed ARTICLE 24 – AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the rights granted herein, and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: OWNER CITY OF WHEAT RIDGE 7500 W. 29TH AVENUE MARGY GREER, SENIOR DEPUTY CITY CLERK WHEAT RIDGE, CO 80033 303-234-5900 DATE BUD STARKER, MAYOR (Seal) CONTRACTOR APPROVED AS TO FORM: Anderson Hallas Architects, PC 1317 Washington Avenue Golden, CO 80401 GERALD DAHL, CITY ATTORNEY AUTHORIZED SIGNATURE ATTEST TO CONTRACTOR: PRINTED NAME NAME TITLE TITLE DATE DATE • • • • • ATTACHMENT 3 WHEAT RIDGE MASTER PLAN & FEASIBILITY STUDY A/E Firm: Pr i n c i p a l Sr P r o j e c t M a n a g e r Pr o j e c t A r c h i t e c t Jo b C a p t a i n Ad m i n i s t r a t i v e Proposal Revisions submitted 8/9/2024 = Red Text Current Proposal Revisions = Blue Text $2 1 7 $1 7 0 $1 4 9 $1 2 8 $1 3 8 Direct Labor Cost/Task PHASE 1: LUTHERAN CAMPUS MASTER PLAN (LITE) 1.1a In-Person Milestone Meetings (50% Milestone) 2 4 6 4 $2,560 Reduce Milestone Meetings to 1 in-person at the 50% Milestone attended by Architectural and Landscape. 1.1b Virtual Milestone Meetings (Kick-off & Final Presentation) 3 4 4 $1,927 Remove the Preferred Alternative Meeting. Kick-off and Final Presentation to be virtual attended by Architectural and Landscape. 1.1c Justice Center Programming Meetings (1 per Division, assume 4, in person) 0 6 10 $2,510 Reduced to two participants from AH. 1.1d City Hall Programming Meetings (1 per Division, assume 4, in person) 0 6 10 $2,510 Reduced to two participants from AH. 1.1 Potential Partner Meetings (Assume 4 virtual)0 0 0 $0 Moved to an Optional Service for Phase 1 1.1f Monthly Progress Meetings (3 virtual)0 0 $0 Removed. 1.2a Document Review (includes potential partners) 3 8 8 $3,203 1.2b Luthern Campus Site Visit 6 8 12 $4,450 1.3a Program & Space Needs Assessment for Police & Courts 2 16 16 4 $6,090 Reduced hours. 1.3b Program & Space Needs Assessment for City Hall Departments 2 16 16 $5,538 Reduced hours. 1.3c High-Level Space Needs for Partner Spaces (assume 4)0 0 0 $0 Moved to an Optional Service for Phase 1 1.3d Develop Building & Systems Narratives - existing conditions & recommendations 4 16 32 $8,356 1.3e Preliminary Code Study for Lutheran Campus 4 8 $1,872 1.3f Develop 2-3 Concepts for Lutheran Campus - including partner spaces 8 40 60 $17,476 1.3g Develop Preferred Alternative Concept for Lutheran Campus 4 16 24 $7,164 1.3h Develop Phasing Plan for Lutheran Campus 2 6 6 $2,348 1.3i 50% Report Development 2 12 16 $4,858 Reduced intermediate Milestones from 30% & 60% to only 50% 1.3j 60% Report Development & Revisions 0 0 0 $0 Eliminated 60% Milestone 1.3k Preliminary Cost Estimate for Lutheran Campus 1 2 $557 1.3l Final Report Development 2 16 20 $6,134 $126,273 41 180 248 0 8 PHASE 2: FEASIBILITY & PLANNING STUDY 2.1a In-Person Milestone Meetings (50% Milestone) 3 4 6 4 $2,777 Reduce Milestone Meetings to 1 in-person at the 50% Milestone attended by Architectural only. 2.1b Virtual Milestone Meetings (Final Presentation) 1 2 4 $1,153 Remove the Kick-off Meeting for this phase. Final Presentation to be virtual attended by Architectural only. 2.1c Justice Center Programming Meetings (1 per Division, assume 4, in person)$0 Relocated to Master Plan 2.1d Public Works & Parks & Rec Programming Meetings (2 total, in person) 4 8 $1,872 2.1e City Hall Programming Meetings (1 per Division, assume 4, in person)$0 Relocated to Master Plan 2.1f Potential Partner Meetings (Assume 4 virtual)$0 Relocated to Master Plan 2.1g Monthly Progress Meetings (3 virtual)0 0 $0 Removed. 2.2a Document Review $0 Relocated to Master Plan 2.2b Parks, Public Works Site Visit 3 4 5 $2,076 Reduced to Architectural and Civil only. Additional disciplines included as an Optional Service. 2.2c Luthern Campus Site Visit $0 Relocated to Master Plan 2.3a Program & Space Needs Assessment for Justice Center $0 Relocated to Master Plan 2.3b Program & Space Needs Assessment for Parks/Public Works Shops 2 12 12 4 $4,814 2.3c Program & Space Needs Assessment for City Hall $0 Relocated to Master Plan 2.3d Conceptual Layouts for Justice Center at Lutheran Campus 2 12 24 $6,050 Reduced assuming Justice Center to be located at the Lutheran Campus. Conceptual Layouts of an Addition to the Existing City Hall moved to an Optional Service for Phase 2 2.3e Conceptual Layouts for Parks/ Public Works Shops 2 12 20 $5,454 2.3f Conceptual Layouts for City Hall (More in-depth than MP scope above) 6 24 48 $12,534 2.3g Preliminary Code Study for Justice Center 2 4 $936 2.3h Preliminary Code Study for Parks/ Public Works 2 4 $936 2.3i Preliminary Code Studies for City Hall (Hospital, MOB, New Construction) 6 12 $2,808 2.3j High-level Systems Narratives for Justice Center 0 0 $0 Moved to Option Service for Phase 2. 2.3k High-level Systems Narratives for Parks/ Public Works Shops 0 0 $0 Moved to Option Service for Phase 2. 2.3l High-level Systems Narratives for New City Hall (Temp & Permanent locations) 4 6 $1,574 Covered more in-depth in Lutheran Campus MP 2.3m High-level Concept Layout of Lutheran Campus with Potential Partners $0 Covered more in-depth in Lutheran Campus MP 2.3n 50% Report Development 2 12 16 $4,858 Reduced intermediate Milestones from 30% & 60% to only 50% 2.3o 60% Report Development & Revisions 0 0 0 $0 2.3p Preliminary Cost Estimate (Justice Center, Parks/ Public Works, City Hall) 1 2 $557 2.3q Final Report Development 2 16 20 $6,134 24 118 189 0 8 $197,426 TOTAL FEE FOR BOTH PHASES OPTIONAL SERVICES FOR PHASE 1: LUTHERAN CAMPUS MASTERPLAN 1.1 Potential Partner Meetings (Assume 4 virtual) 4 6 12 $3,676 1.2 High-Level Space Needs for Partner Spaces (assume 4) 2 10 16 $4,518 $8,194 6 16 28 0 0 OPTIONAL SERVICES FOR PHASE 2: LUTHERAN CAMPUS MASTERPLAN 2.1 Conceptual Layouts for Justice Center Addition to City Hall 2 4 8 $2,306 Justice Center Layouts at Lutheran Campus included above. 2.2 High-level Systems Narratives for Justice Center Addition to City Hall 2 2 $638 2.3 High-level Systems Narratives for Parks/ Public Works $11,244 2 6 10 0 0 $19,438 TOTAL OPTIONAL SERVICES SUBTOTAL OPTIONAL SERVICES FOR PHASE 1: LUTHERAN CAMPUS MASTER PLAN 2,944.00$ 1,200.00$ 800.00$ 1,300.00$ 2,500.00$ 2,500.00$ -$ SUBTOTAL OPTIONAL SERVICES FOR PHASE 2: FEASIBILITY STUDY -$ 360 Engineering HVAC / Plumbing AE Design Electrical Engineering Parametrix Cost Estimating Anderson Hallas Revised Proposal 8/30/2024 -$ Anderson Hallas Architecture DHM Design Landscape Architecture JVA, Inc. Structural Engineering Martin/Martin Civil Engineering 1.2 Information Gathering 1.3 Master Plan 1.1 Project Management & Coordination Loaded Hourly Rate: 2.3 Feasibility Study 2.2 Information Gathering 2.1 Project Management & Coordination 11,000$ 5,500$ 7,020$ 8,194.00$ -$ -$ -$ -$ 77,553$ 11,500$ 6,000$ 7,700$ SUBTOTAL FEE FOR LUTHERAN CAMPUS MASTER PLAN SUBTOTAL FEE FOR FEASIBILITY & PLANNING STUDY Direct Labor Cost for each A/E LUTHERAN CAMPUS MP: Total Hours: Direct Labor Cost for each A/E FEASIBILITY STUDY: Total Hours: $71,1531,200$ 2,500$ 2,500$ 7,020$ 54,533$ 1,400$ 2,000$ CR A F T B A L A N C E WH I M S Y Wheat Ridge Municipal Facility Feasibility & Planning Process City of Wheat Ridge, RFP-24-140 July 11, 2024 ATTACHMENT 4 SAC Fire Department Headquarters – Commerce City, CO Contents Project Team & Scope 5 Project Qualifications 15 Fee Proposal 20 Draft Agreement Review 23 Required Forms 25 Proposal section contains 15 pages 1317 Washington AvenueGolden, CO 80401303 278 4378 an d a r c h .co m CR A F T B A L A N C E WH I M S Y July 11, 2024 Whitney Mugford-Smith Procurement Manager City of Wheat Ridge wmsmith@ci.wheatridge.co.us Re: RFP-24-140 - Municipal Facility Feasibility and Planning Process Dear Whitney and members of the Selection Committee, We enthusiastically submit this proposal to partner with the City of Wheat Ridge on the Municipal Facility Feasibility and Planning Process. This is an exciting project, and one that will have an extraordinary impact on the future of your city. Anderson Hallas has served the public sector for more than 34 years. We understand the opportunities and challenges that come with projects of this significance, and it is our belief that the most successful approach will be guided by the City of Wheat Ridge's vision and values. We have assembled a highly regarded team that recognizes the power of planning and design to create places that elevate community and stimulate the economy – DHM Design, Martin/ Martin, JVA, 360 Engineering, AE Design, and Parametrix. Together we have teamed on many similar feasibility planning and design projects throughout Rocky Mountain Region. Why Team Anderson Hallas? • Highly collaborative planning process • 21st century expertise, with an emphasis on flexible spaces and affordable maintenance • Passion for legacy projects that serve communities for decades We would fully embrace the opportunity to partner with the City of Wheat Ridge on this pivotal project. As you review our proposal, please feel free to contact me with any questions that arise. I certify that the information and data submitted in this proposal are true and complete to the best of my knowledge. Additionally, we acknowledge receipt of Addenda 1–4. Thank you for your consideration. Sincerely, Wells Squier AIA Principal, Primary Contact 303.278.4378 wellssquier@andarch.com We are Architects of the West, enriching communities through Legacy projects. Project Team & Scope 5 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S Anderson Hallas Architects has dedicated our 34-year practice to providing architectural planning and design for the public sector. During this time we have completed hundreds of assessments, studies, and plans spanning millions of square feet of existing buildings. We know that every municipality has distinct and varying needs. Our team arrives ready to listen, with no preconceived ideas of what your goals “should” be. We begin by evaluating key data, expected growth trends, and demographics. We review available information from relevant past projects. And, of course, we engage with stakeholders to gain a comprehensive appreciation for and understanding of your needs. Our extensive experience with both existing buildings and new construction brings a specialized skill set to the Municipal Facility Feasibility and Planning Process. Our perspective spans the full range of possibilities – from remodels and additions to achieve spatial and functional improvements, to rehabilitations that serve new uses, to recommendations for new ground-up construction if a clear need is justified. We are excited about the opportunity to work with the City of Wheat Ridge. We have assembled an experienced team that is committed to a successful process and outcome. Each of these firms is highly regarded in the industry, and we have worked with them for spans decades. Why Anderson Hallas? Dedicated to collaboration with owners, stakeholders, and communities Adept with planning, studies, community engagement, programming, adaptive reuse, and new construction Committed to resilient design that reduces energy use, maximizes flexibility, and lowers long term costs 2023 Firm of the Year AIA Colorado The 22-person Anderson Hallas team includes 13 architects and five technicians/designers with the collective capability to handle multiple projects in varying stages of planning, design, and construction. Our principals and project managers diligently track project schedules, which are tied to a master schedule that predicts human resource needs and undergoes weekly internal review. If schedule changes occur for reasons beyond our control, we are quick to reallocate resources as needed. We pride ourselves in giving full attention to each project and client’s needs. 6 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S DHM Design – Landscape Architecture • 20+ years teaming with Anderson Hallas – including 50+ projects in the last 10 years • Founded in Denver in 1975 with a commitment to individual and community wellbeing • Expertise with sustainable design, including rainwater harvesting, native plant landscaping, and learning landscapes Martin/Martin – Civil Engineering/Survey • 25+ years teaming with Anderson Hallas – including 100+ projects in the last ten years • 78+ years as one of Colorado’s top ranked civil engineering firms • Adept at utilizing the latest technologies, including robotic total stations, GPS systems, and aerial drones JVA, Inc. – Structural Engineering • 30+ years teaming with Anderson Hallas – including 195+ projects in the last ten years • 60+ year Colorado-based engineering firm • Recognized industry leader with expertise in municipal facilities • 2021 ENR Top Design Firm of the Year, Mountain State Region 360 Engineering – HVAC/Plumbing Engineering • 13+ years teaming with Anderson Hallas – including 185+ projects in the last 10 years • 19+ years designing systems for public sector clients • Looks beyond the particular system or unit to understand and account for the impacts on other systems AE Design – Electrical Engineering • 14+ years teaming with Anderson Hallas – including 200+ projects in the last 10 years • 19+ years providing integrated design solutions for electrical, lighting, A/V, and technology systems • Delivery of leading-edge solutions to maximize investments Parametrix – Cost Estimating • 15+ years teaming with Anderson Hallas – including 65+ projects in the last 10 years • 53+ years of demonstrated success with cost estimating, system analysis, and value engineering • Labor and material costs calculated, evaluated, and modified using a computerized database to ensure accuracy Our Esteemed Team 7 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S Why Wells? • 26+ years of experience with planning and design for civic facilities; 10+ years with AH • Expertise in collaborating with agencies, stakeholders, and communities • Skilled with programming, able to synthesize varying input into a cohesive vision • Availability: +/- 25 percent Select Experience • Westminster Municipal Courthouse – Westminster, CO • Westminster Courts Assessment, Planning, and Remodel – Westminster, CO • Lake County Justice Center Master Plan, Site Plan, and Schematic Design – Leadville • Huerfano County Judicial Center Master Plan, Site Plan, and Design – Walsenburg, CO • Gunnison Library – Gunnison, CO • Steamboat Springs City Hall – Steamboat Springs, CO • Foothills Regional Housing Headquarters – Wheat Ridge, CO • South Adams County Fire Department Headquarters – Commerce City, CO • Denver PADF Station 6 Space Planning and Feasibility Study – Denver, CO Education • Master of Architecture, University of Florida • Bachelor of Architecture, University of Florida Wells Squier AIA, LEED AP Principal in Charge Anderson Hallas Why Rebecca? • 19+ years of experience with site analysis and master planning; 10+ years with AH • Passionate about holistic design that unites people and place • Expertise with strategizing and implementing sustainable design solutions • Availability: +/- 35 percent Select Experience • Golden Civic Space Needs Assessment and Feasibility Study – Golden, CO • Steamboat Springs City Hall – Steamboat Springs, CO • Westminster Municipal Courthouse – Westminster, CO • Huerfano County Judicial Center Master Plan, Site Plan, and Design – Walsenburg, CO • Gunnison Library – Gunnison, CO • Westminster Municipal Complex and Courts Master Plan and Remodels – Westminster, CO • Lake County Justice Center Master Plan, Site Plan, and Schematic Design – Leadville • Superior Town Hall Space Needs Assessment and Schematic Design – Superior, CO Education • Master of Architecture and Master of Landscape Architecture, University of Colorado • Bachelor of Architecture, Philadelphia University Rebecca Silva AIA, LEED AP BD+C Senior Project Manager Anderson Hallas 8 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S Why Eileen? • 22+ years of experience helping agencies develop effective and sustainable solutions; 15+ years with DHM Design • Dedication to responsible design and excellent client service • Long-standing working relationships with Anderson Hallas and the proposed team Select Experience • Westminster Municipal Courthouse – Westminster, CO* • Huerfano County Judicial Center Master Plan, Site Plan and Design – Walsenburg, CO* • National Mall Walkway Accessibility Rehabilitation – Washington D.C. • Independence Mall Security Assessment and Design – Independence National Historic Park, PA • South Adams County Fire Department Headquarters – Commerce City, CO* • Summit Fire & EMS Joint Administration Center – Dillon, CO* • Gunnison Library – Gunnison, CO* • SACWSD Stevenson Administration Building – Commerce City, CO* • Byron White U.S. Courthouse Assessment and Renovation – Denver, CO* Education • Bachelor of Landscape Architecture, University of Maryland Eileen Kemp PLA Landscape Architecture Principal DHM Design Why Patsy? • 31+ years of professional experience; 25+ years with Martin/Martin • Expertise with due diligence, trigger analysis, platting/zoning, site applications, survey, and local jurisdictional coordination • Long-standing working relationships with Anderson Hallas and the proposed team Select Experience • Westminster Municipal Courthouse – Westminster, CO* • Lake County Justice Center Master Plan, Site Plan and Conceptual Design – Leadville, CO* • Northglenn Civic Campus Master Plan and City Hall Implementation – Northglenn, CO • Broomfield Community Center Master Plan and Reconstruction – Broomfield, CO • Denver Design District Master Plan and Roadway Improvements – Denver, CO • Aurora Metro Center Master Plan – Aurora, CO • Aurora Police and Fire Department Training Center – Aurora, CO • Erie Police Services and Municipal Court – Erie, CO • Adams County Regional Park Master Plan and Utility Plan – Brighton, CO Education • Bachelor of Science in Civil Engineering, University of Illinois at Champaign-Urbana Patsy Sullivan PE, LEED AP Civil Engineering Principal Martin/Martin * Teamed with Anderson Hallas 9 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S Why Tom? • 48+ years of professional engineering experience; 44+ years with JVA • Extensive public sector building experience including municipal campuses • Long-standing working relationships with Anderson Hallas and the proposed team Select Experience • Westminster Municipal Courthouse – Westminster, CO* • Westminster Municipal Complex and Courts Master Plan and Remodels – Westminster, CO* • Wheat Ridge Police Evidence Storage Building Addition – Wheat Ridge, CO • Boulder County Justice Center Renovation and Addition – Boulder, CO • Lake County Justice Center Master Plan, Site Plan, and Schematic Design – Leadville, CO* • Huerfano County Judicial Center Master Plan, Site Plan, and Design – Walsenburg, CO* • Brighton Municipal Court – Brighton, CO • Thornton Police Facility – Thornton, CO • Northglenn Civic Campus Master Plan and City Hall Implementation – Northglenn, CO • Foothills Regional Housing Headquarters – Wheat Ridge, CO* Education • Bachelor of Science in Civil Engineering, cum laude, University of Missouri Tom Soell PE Structural Engineering Principal JVA, Inc. Why Denise? • 30+ years of recognized industry leadership; founded 360 Engineering 20+ years ago • Expertise with HVAC and plumbing design for municipal and public sector clients • Long-standing working relationships with Anderson Hallas and the proposed team Select Experience • Westminster Municipal Courthouse – Westminster, CO* • Westminster Municipal Complex and Courts Master Plan and Remodels – Westminster, CO* • Lake County Justice Center Master Plan, Site Plan, and Schematic Design – Leadville, CO* • Huerfano County Judicial Center Master Plan, Site Plan, and Design – Walsenburg, CO* • Golden Civic Feasibility Study – Golden, CO* • City and County of Denver 4511 E 46th Ave Facility Assessment – Denver, CO • Denver PADF Station 6 Space Planning and Feasibility Study – Denver, CO* • Gunnison Library – Gunnison, CO* • South Adams County Fire Department Headquarters – Commerce City, CO* • Foothills Regional Housing Headquarters – Wheat Ridge, CO* Education • Bachelor of Science in Mechanical Engineering, Colorado School of Mines Denise Dihle PE, HBDP, LEED AP BD+C, CxA Mechanical Principal 360 Engineering * Teamed with Anderson Hallas 10 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S Why Jon? • 25+ years of professional experience, including extensive work on municipal facilities • Focus on reducing energy use and costs, even for projects not seeking certification • Long-standing working relationships with Anderson Hallas and the proposed team Select Experience • Wheat Ridge City Hall Renovations – Wheat Ridge, CO • Westminster Municipal Complex and Courts Master Plan and Remodels – Westminster, CO* • Lake County Justice Center Master Plan, Site Plan and Schematic Design – Leadville* • Northglenn Civic Campus Master Plan and City Hall Implementation – Northglenn, CO • Boulder Western City Campus – Boulder, CO • Steamboat Springs City Hall – Steamboat Springs, CO* • Parker Town Hall Renovation and Expansion – Parker, CO • Aurora Police and Fire Training – Aurora, CO • Huerfano County Judicial Center Master Plan, Site Plan and Design – Walsenburg, CO* • Foothills Regional Housing Headquarters – Wheat Ridge, CO* Education • Bachelor of Science in Architectural Engineering, University of Colorado Boulder Jon Brooks PE, IALD, LEED AP BD+C, CxA Electrical Principal AE Design Why JR? • 46+ years of professional experience in construction cost estimating • Focus on validating space usage and confirming major cost elements for specialized building systems and materials • Long-standing working relationships with Anderson Hallas and the proposed team Select Experience • Huerfano County Judicial Center Master Plan, Site Plan and Design – Walsenburg, CO* • Denver PADF Station 6 Space Planning and Feasibility Study – Denver, CO* • Lake County Justice Center Master Plan, Site Plan and Schematic Design – Leadville, CO* • South Adams County Fire Department Headquarters – Commerce City, CO* • Summit Fire and EMS Joint Administration Center – Dillon, CO* • Golden Civic Feasibility Study – Golden, CO* • ERWSD District-wide Facility Assessment, Master Plan and Site Development Plan – Eagle County, CO* • SACWSD Stevenson Administration Building – Commerce City, CO* • Superior Town Hall Space Needs Assessment and Schematic Design – Superior, CO* Education • Cost Estimating, Utah Technical College JR Anzer CPE Cost Estimator Parametrix * Teamed with Anderson Hallas 11 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S The Municipal Facility Feasibility and Planning Process will focus on three (3) main areas: 1. Existing City Hall – Add to and/or significantly reconfigure for Justice Center program (Police and Municipal Court) 2. Lutheran Legacy Campus – Convert to Civic Center Campus – this study may include short and long term (phased) options for the City Hall. 3. Public Works and Parks & Recreation Shops – Consolidate into a single campus. Upon Notice to Proceed, our team will: • Continue to review all available City-provided materials, including the City of Wheat Ridge Facility Master Plan (FMP) dated April 8, 2024, all available drawings for the City Hall (Administration, Police, Courts and City Council), Public Works, and Parks & Recreation structures and information pertaining to the Lutheran Legacy Campus, in preparation for a Kick-Off meeting with City stakeholders. • Quickly move to schedule an in-person Project Kick-Off meeting to confirm goals, discuss overall schedule and identify all project stakeholders associated with each department or function to be included in the Municipal Facility Feasibility and Planning Process. Following the Project Kick-Off meeting, we will verify Program and Space Needs requirements, to be informed by the FMP and detailed Division or Department Programming Meetings. Three (3) in-person programming meetings are anticipated to allow for engagement related to the Justice Center, Public Works and Parks & Recreation, and the City Hall facilities. The goal will be to understand how spaces are currently utilized, and how this might be enhanced if renovated or relocated into another existing or new building, while building upon and verifying the information included in the FMP. Following the program and space needs assessment verification, confirmation of overall space requirements, functional improvement needs, required adjacencies, etc., we will update the program matrices for each Department/Division, to inform the master planning studies, which will primarily be in the form of block/bubble diagrams. The following is a summary of anticipated tasks and deliverables for the Municipal Facility Feasibility & Planning Process. Justice Center (Police and Municipal Court) • Program Verification – Facilitate Division interviews and building/site walk-through Scope of Services 12 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S with police and court stakeholders. Develop/update programming matrix and develop bubble/block floor plan diagrams. • Develop site plan bubble/block diagram(s). • Develop a high-level code and zoning study. • Develop systems narratives to inform cost estimating. • Develop an Opinion of Probable Cost (cost estimate) Public Works and Parks & Recreation Campus • Program Verification – Facilitate Division interviews and building/site walk-through with Parks and Public Works stakeholders. Develop/update programming matrix and develop bubble/block floor plan diagrams. • Develop site plan bubble/block diagram(s). • Develop a high-level code and zoning study. • Develop systems narratives to inform cost estimating. • Develop an Opinion of Probable Cost (cost estimate) Civic Center Campus at Lutheran Legacy Campus • Program Verification – Facilitate Division interviews and building/site walk-through with City Hall stakeholders. Develop/update programming matrix and develop bubble/block floor plan diagrams. • Participate in potential partner meetings/interviews, as to be identified by the City. • Develop layouts for a temporary City Hall location in former hospital 4th and 5th floors and MOB, one (1) layout anticipated for each study area. • High level code study for temporary City Hall spaces - two (2) are assumed. • High level floor plan layout of City Hall within the old hospital with potential partner spaces identified. • High level study of a potential long-term City Hall layout on the Lutheran Legacy Campus. • High level code study for new City Hall. • High level cost estimate for temporary City Hall space and construction of the new City Hall building. Upon development of the materials summarized above, we will compile them into a formatted report. We propose to issue progressive development at 30%, 60% and 100% levels, providing the City with the opportunity to review and provide input throughout the project. The photos shown above and on the previous page are from a stakeholder engagement workshop conducted by Anderson Hallas with the Eagle River Water & Sanitation District stakeholders during development of their District-wide Facility Assessment, Master Plan, and Site Development Plan. 13 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T T E A M & S C O P E O F S E R V I C E S Proposed Schedule 1 8 15 22 2 9 5 12 1 9 26 2 9 16 23 30 7 14 21 2 8 4 11 1 8 25 2 9 16 23 30 6 13 20 2 7 1a In - P e r s o n M i l e s t o n e M e e t i n g s ( 2 M e e t i n g s : K i c k o f f , F i n a l R e p o r t P r e s e n t a t i o n ) NT P a n t i c i p a t e d A u g u s t 1 1b Vi r t u a l M i l e s t o n e M e e t i n g s ( 2 M e e t i n g s : 3 0 % , 6 0 % ) 1c Ju s t i c e C e n t e r P r o g r a m m i n g M e e t i n g s ( 1 p e r D i v i s i o n , a s s u m e 4 , i n p e r s o n ) 1c Pu b l i c W o r k s & P a r k s & R e c P r o g r a m m i n g M e e t i n g s ( 2 t o t a l , i n p e r s o n ) 1c Cit y H a l l P r o g r a m m i n g M e e t i n g s ( 1 p e r D i v i s i o n , a s s u m e 4 , i n p e r s o n ) 1d Po t e n t i a l P a r t n e r M e e t i n g s ( A s s u m e 4 v i r t u a l ) Cit y t o c o n f i r m p r o s p e c t i v e p a r t n e r s 1e Mo n t h l y P r o g r e s s M e e t i n g s ( 6 v i r t u a l ) 2a Do c u m e n t R e v i e w 2b Ju s t i c e C e n t e r , P a r k s , P u b l i c W o r k s S i t e V i s i t 2c Lu t h e r n C a m p u s S i t e V i s i t 3a Pr o g r a m & S p a c e N e e d s A s s e s s m e n t f o r J u s t i c e C e n t e r 3b Pr o g r a m & S p a c e N e e d s A s s e s s m e n t f o r P a r k s / P u b l i c W o r k s S h o p s 3c Pr o g r a m & S p a c e N e e d s A s s e s s m e n t f o r C i t y H a l l 3d Hig h - l e v e l C o n c e p t u a l L a y o u t s f o r J u s t i c e C e n t e r 3e Hig h - l e v e l C o n c e p t u a l L a y o u t s f o r P a r k s / P u b l i c W o r k s S h o p s 3f Hig h - l e v e l C o n c e p t u a l L a y o u t s f o r C i t y H a l l ( H o s p i t a l , M O B , N e w C o n s t r u c t i o n ) 3g Pr e l i m i n a r y C o d e S t u d y f o r J u s t i c e C e n t e r 3h Pr e l i m i n a r y C o d e S t u d y f o r P a r k s / P u b l i c W o r k s 3i Pr e l i m i n a r y C o d e S t u d i e s f o r C i t y H a l l ( H o s p i t a l , M O B , N e w C o n s t r u c t i o n ) 3j Hig h - l e v e l S y s t e m s N a r r a t i v e s f o r J u s t i c e C e n t e r Civ i l , L A , M e c h , E l e c - t o s u p p o r t e s t i m a t i n g 3k Hig h - l e v e l S y s t e m s N a r r a t i v e s f o r P a r k s / P u b l i c W o r k s S h o p s Civ i l , L A , M e c h , E l e c - t o s u p p o r t e s t i m a t i n g 3l Hig h - l e v e l S y s t e m s N a r r a t i v e s f o r C i t y H a l l ( H o s p i t a l , M O B , N e w C o n s t r u c t i o n ) Civ i l , L A , M e c h , E l e c - t o s u p p o r t e s t i m a t i n g 3m Hig h - l e v e l C o n c e p t L a y o u t o f L u t h e r a n C a m p u s w i t h P o t e n t i a l P a r t n e r s 3n 30 % R e p o r t D e v e l o p m e n t 30 % M i l e s t o n e 3o 60 % R e p o r t D e v e l o p m e n t & R e v i s i o n s 60 % M i l e s t o n e 3p Pr e l i m i n a r y C o s t E s t i m a t e ( J u s t i c e C e n t e r , P a r k s / P u b l i c W o r k s , C i t y H a l l ) Pa r a m e t r i x E s t i m a t e P r e p a r a t i o n 3r Fi n a l R e p o r t D e l i v e r a b l e 20 Fin a l D e l i v e r a b l e Sc h e d u l e N o t e s 1 Sc h e d u l e i s s u b j e c t t o c h a n g e 2 Sc h e d u l e r e q u i r e s t i m e l y d e c i s i o n m a k i n g d u r i n g r e v i e w w i n d o w s t o r e t a i n s c h e d u l e Is s u e d 2 0 2 4 . 0 7 . 1 1 No t e s Ju l y Au g u s t Se p t e m b e r Oc t o b e r No v e m b e r De c e m b e r Ja n u a r y TA S K S 3. D r a f t R e p o r t C r e a t i o n 1. P r o j e c t M a n a g e m e n t + C o o r d i n a t i o n 2. I n f o r m a t i o n G a t h e r i n g Lone Cone Library – Norwood, CO Project Qualifications 15 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T Q U A L I F I C A T I O N S Westminster Municipal Complex and Courts Planning & Remodels Westminster, CO Originally constructed in 1988, Westminster’s City Council chambers served its citizens well for nearly three decades. By 2015, however, they were in dire need of upgrades. Anderson Hallas interviewed stakeholders and attended staff and Council meetings to gain a comprehensive understanding of space needs and limitations. With this input, the design team focused on ADA upgrades, egress requirements, adaptations for audio-visual equipment, enhanced safety measures and long‐term flexibility. Anderson Hallas has completed numerous projects for the City of Westminster, including studies, plans, and remodels. In 2023, we were selected to lead the design and construction of the new Westminster Municipal Courts building. It is currently in Design Development, and is anticipated to open in 2026. Services Space Needs Assessment for Nine Departments and Five Buildings, Stakeholder Engagement, Full Design, Cost Estimating, Construction Administration Team Anderson Hallas (prime), JVA, 360 Engineering, AE Design, Parametrix Multiple buildings, departments, and stakeholders Projects spanned assessments, planning, programming, remodels Delivered $100,000 under budget Client Contact Dana Kester Project Manager City of Westminster 303.658.2497 dkester@cityofwestminster.us 16 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T Q U A L I F I C A T I O N S Steamboat Springs City Hall Steamboat Springs, CO Anderson Hallas did an adaptive reuse for Steamboat Springs in 2001, adding much-needed space for municipal services. In 2022, Anderson Hallas and Davis Partnership were selected for a new co-located City Hall and Fire Station – with Anderson Hallas leading programming and design for the City Hall. This 16,000 SF three-story office building is more than just a functional space – it's a transformative endeavor designed to replace an outdated work environment with one centered around staff wellbeing and vibrant public interaction. Bathed in natural light and framed by the breathtaking vistas of the Steamboat Springs mountains, this building is a reflection of the City's commitment to creating an inclusive, inspiring, and sustainable hub that fosters collaboration, empowers local governance, and invites the community to actively participate in shaping the future of their city. Services Space Needs Assessment, Site Development, Stakeholder Engagement, Programming, Full Design, Cost Estimating, Construction Administration Team Anderson Hallas (Associate Architect/City Hall Architect), DHM Design, AE Design Client Contact Dan Tran Project Manager Wember, Inc. 720.550.1841 dtran@wemberinc.com New state of the art City Hall Flexible design for current and future adaptability Post-COVID workplace programming 17 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T Q U A L I F I C A T I O N S Huerfano County Judicial Center Walsenburg, CO Huerfano County had long outgrown its historic 1907 courthouse. Faced with increasing space limitations and physical deficiencies, Anderson Hallas led a multidisciplinary team to provide space analysis, planning, and design for a new building. An inclusive stakeholder engagement process gleaned valuable information from representatives of the county and district courts, clerks, probation and mediation departments, as well as members of the community. The data informed the development of four scenarios, which supported passage of a bond to fund the new 18,000 SF facility. “It’s mind-boggling. It’s beautiful. They did such a fabulous job; the lighting, the spaces, it’s all remarkable. They’ve got the highest technology built into it, on par with anything in the state.” Chief Judge Claude Appel Services Space Needs Assessment, Site Development, Stakeholder and Community Engagement, Programming, Full Design, Cost Estimating, Construction Administration Team Anderson Hallas (prime), DHM Design, JVA, 360 Engineering, AE Design, Parametrix Client Contact Robert L. Kreiman District Administration 3rd Judicial District Huerfano County 719.497.8227 Extensive stakeholder and community engagement Conceptual designssupported passage of ballot initiative to fund construction On time, on budget 18 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process PR O J E C T Q U A L I F I C A T I O N S Gunnison Library Gunnison, CO The town of Gunnison – referred to as “Gunni” by locals – is a tight-knit community. Anderson Hallas led a multidisciplinary team that brought hundreds of residents together to plan and design their new 15,000 SF library through events, activities, workshops, and presentations. The community’s involvement established consensus around a shared vision, leading to a successful ballot initiative. The library sits along a popular bike path, with local schools to the east and protected open space to the west. Upon entering, visitors enjoy sweeping views of Gunnison Valley through large glass windows and flexible indoor and outdoor spaces. The design incorporated passive strategies such as orientation, daylighting, shading, and thermal envelope to help reduce the HVAC system’s overall loads. A photovoltaic-powered geothermal system combines solar power with natural energy to heat and cool the building sustainably and efficiently. Services Space Needs Assessment, Site Development, Stakeholder and Community Engagement, Programming, Full Design, Cost Estimating, Construction Administration Team Anderson Hallas (prime), DHM Design, Martin/Martin, 360 Engineering, AE Design, Parametrix Community Partnership of the Year 2023 Colorado Library Association Client Contact Drew Brookhart Executive Director Gunnison County Libraries 970.641.7903 drew@gunnisoncountylibraries.org Energy modeling tested how variables in geometry, orientation, envelope, materials, and other factors would impact performance Delivered on time and on budget SAC Fire Department Headquarters – Commerce City, CO Fee Proposal 20 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process FE E P R O P O S A L FIRM/SERVICE FEES Anderson Hallas – Prime, Architecture $107,141 DHM Design – Landscape Architecture $10,000 Martin/Martin – Civil Engineering $8,000 JVA, Inc. – Structural Engineering $5,000 360 Engineering – HVAC/Plumbing Engineering $6,500 AE Design – Electrical Engineering $6,500 Parametrix – Cost Estimating $7,000 Total Proposed Fee $150,141 Fee Summary Our team has made every effort to account for all scope necessary to complete the Scope of Work as summarized in the Request for Proposals. With that noted, our team is extremely nimble, and will work with the City to adapt the budget and effort to best align with your goals and priorities. Landscape Architecture is included to support site studies for the alternatives developed. Minimal scope has been included for Structural, Mechanical, Plumbing and Electrical Engineering, to include one (1) site visit each and to generate systems narratives to further inform cost estimating. Scope not included in our current proposed fees, but could be included as additional services: • Full architectural design and documentation (SD, DD, CD) • Programming and layouts for partner spaces • Comprehensive study of hospital for potential reuse or demolition • In depth existing building and site conditions assessment • Detailed systems design/engineering recommendations • As-built measuring and Revit model development – it is assumed that floor plans in Autocad or Revit are available. • LEED or sustainability consulting • Architectural renderings • Community engagement and outreach Activities • Hazardous materials testing • Site surveys • Geotechnical testing • Zoning/entitlement assistance • As-constructed documentation of the hospital building Fee Assumptions 21 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process FE E P R O P O S A L Principal Senior Project Manager Project Architect Job Captain Administrative $217 $170 $149 $128 $138 Di r e c t L a b o r Co s t / T a s k 1a 6 6 10 4 $4 , 3 6 4 1b 4 6 6 $2 , 7 8 2 1c 6 6 10 $3 , 8 1 2 1c 4 8 $1 , 8 7 2 1c 6 6 10 $3 , 8 1 2 1d 4 8 8 $3 , 4 2 0 1e 9 12 $3 , 3 1 8 2a 2 6 6 $2 , 3 4 8 2b 6 8 10 $4 , 1 5 2 2c 6 8 10 $4 , 1 5 2 3a 4 16 1 6 6 $6 , 8 0 0 3b 2 12 1 2 $4 , 2 6 2 3c 4 16 1 6 $5 , 9 7 2 3d 4 16 3 2 $8 , 3 5 6 3e 2 12 2 0 $5 , 4 5 4 3f 6 24 4 8 $1 2 , 5 3 4 3g 2 4 $9 3 6 3h 2 4 $9 3 6 3i 6 12 $2 , 8 0 8 3j 2 2 $6 3 8 3k 2 2 $6 3 8 3l 2 2 $6 3 8 3m 2 16 2 4 $6 , 7 3 0 3n 2 12 1 6 $4 , 8 5 8 3o 2 12 1 6 $4 , 8 5 8 3p 1 2 $5 5 7 3r 2 16 2 0 $6 , 1 3 4 $1 5 0 , 1 4 1 71 2 3 7 3 3 6 0 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Pre l i m i n a r y C o s t E s t i m a t e ( J u s t i c e C e n t e r , P a r k s / P u b l i c W o r k s , C i t y H a l l ) Fin a l R e p o r t D e v e l o p m e n t Dir e c t L a b o r C o s t f o r e a c h A / E : To t a l H o u r s : Hig h - l e v e l S y s t e m s N a r r a t i v e s f o r P a r k s / P u b l i c W o r k s S h o p s Hig h - l e v e l S y s t e m s N a r r a t i v e s f o r C i t y H a l l ( H o s p i t a l , M O B , N e w C o n s t r u c t i o n ) Hig h - l e v e l C o n c e p t L a y o u t o f L u t h e r a n C a m p u s w i t h P o t e n t i a l P a r t n e r s 30 % R e p o r t D e v e l o p m e n t 60 % R e p o r t D e v e l o p m e n t & R e v i s i o n s Hig h - l e v e l C o n c e p t u a l L a y o u t s f o r C i t y H a l l ( H o s p i t a l , M O B , N e w C o n s t r u c t i o n ) Pre l i m i n a r y C o d e S t u d y f o r J u s t i c e C e n t e r Pre l i m i n a r y C o d e S t u d y f o r P a r k s / P u b l i c W o r k s Pre l i m i n a r y C o d e S t u d i e s f o r C i t y H a l l ( H o s p i t a l , M O B , N e w C o n s t r u c t i o n ) Hig h - l e v e l S y s t e m s N a r r a t i v e s f o r J u s t i c e C e n t e r Pro g r a m & S p a c e N e e d s A s s e s s m e n t f o r J u s t i c e C e n t e r Pro g r a m & S p a c e N e e d s A s s e s s m e n t f o r P a r k s / P u b l i c W o r k s S h o p s Pro g r a m & S p a c e N e e d s A s s e s s m e n t f o r C i t y H a l l Hig h - l e v e l C o n c e p t u a l L a y o u t s f o r J u s t i c e C e n t e r Hig h - l e v e l C o n c e p t u a l L a y o u t s f o r P a r k s / P u b l i c W o r k s S h o p s 3 F e a s i b i l i t y S t u d y 1 P r o j e c t M a n a g e m e n t & C o o r d i n a t i o n In - P e r s o n M i l e s t o n e M e e t i n g s ( 2 M e e t i n g s : K i c k o f f , F i n a l R e p o r t P r e s e n t a t i o n ) Vir t u a l M i l e s t o n e M e e t i n g s ( 2 M e e t i n g s : 3 0 % , 6 0 % ) Ju s t i c e C e n t e r P r o g r a m m i n g M e e t i n g s ( 1 p e r D i v i s i o n , a s s u m e 4 , i n p e r s o n ) Pu b l i c W o r k s & P a r k s & R e c P r o g r a m m i n g M e e t i n g s ( 2 t o t a l , i n p e r s o n ) Cit y H a l l P r o g r a m m i n g M e e t i n g s ( 1 p e r D i v i s i o n , a s s u m e 4 , i n p e r s o n ) Po t e n t i a l P a r t n e r M e e t i n g s ( A s s u m e 4 v i r t u a l ) Mo n t h l y P r o g r e s s M e e t i n g s ( 6 v i r t u a l ) Do c u m e n t R e v i e w Ju s t i c e C e n t e r , P a r k s , P u b l i c W o r k s S i t e V i s i t Lu t h e r n C a m p u s S i t e V i s i t 36 0 E n g i n e e r i n g HV A C / P l u m b i n g AE D e s i g n Ele c t r i c a l E n g i n e e r i n g Pa r a m e t r i x Co s t E s t i m a t i n g Is s u e d 0 7 . 1 1 . 2 0 2 4 2 I n f o r m a t i o n G a t h e r i n g Lo a d e d H o u r l y R a t e : A/E F i r m : An d e r s o n H a l l a s Ar c h i t e c t u r e DH M D e s i g n La n d s c a p e A r c h i t e c t u r e JV A , I n c . Str u c t u r a l E n g i n e e r i n g Ma r t i n / M a r t i n Civ i l E n g i n e e r i n g 6,5 0 0 $ 6,5 0 0 $ 7,0 0 0 $ 10 7 , 1 4 1 $ 10 , 0 0 0 $ 5,0 0 0 $ 8,0 0 0 $ An d e r s o n H a l l a s F e e B r e a k d o w n Huerfano County Judicial Center – Walsenburg, CO Draft Agreement Review 23 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process DR A F T A G R E E M E N T R E V I E W Should our team be selected, we would like to discuss the following requested edits to the City’s Sample Agreement: 1. Replace the reference to “Contractor” with “Design Professional” throughout the agreement. 2. Article 2 – “Term” may not apply to this project, as it seems to relate to a multi-year contract. 3. Article 8 – “Indemnification”: The indemnification clause, as currently written, includes a duty to defend, which is generally uninsurable by all professional liability policies. We would request consideration that the indemnification language be changed, so that it includes language that requires the indemnification to be proportional to the extent caused by any negligent acts or errors or omissions on the part of the consultant or the consultant’s sub-consultants. The following offer two alternative indemnification clauses for consideration: Proposed Indemnification Option 1: ARCHITECT agrees, to the extent permitted by law, to indemnify, and hold harmless CLIENT from claims, demands, liability, loss, damage or expense of any type, but only to the extent caused by the negligent acts, errors or omissions of, or willful misconduct of, ARCHITECT, or of those for whom ARCHITECT is legally liable, which arise out of ARCHITECT’s performance of its professional services under this Agreement. Draft Agreement Review Notwithstanding any contrary provision herein, ARCHITECT’s obligation to defend or pay the defense costs of CLIENT shall only apply if and when such negligence or willful misconduct of ARCHITECT is established by a final determination of liability. ARCHITECT has no obligation to pay for any of CLIENT’s defense related cost prior to a final determination of liability or to pay any amount that exceeds ARCHITECTS’s finally determined percentage of liability based upon the comparative fault of ARCHITECT. Proposed Indemnification Option 2: CONSULTANT agrees, to the extent permitted by law, to indemnify, and hold harmless COMPANY from claims, demands, liability, loss, damage or expense of any type, but only to the extent caused by the negligent acts, errors or omissions of, or willful misconduct of, CONSULTANT, or of those for whom CONSULTANT is legally liable, which arise out of CONSULTANT’s performance of its professional services under this Agreement. Notwithstanding any contrary provision herein, CONSULTANT’s obligation to defend or pay the defense costs of COMPANY shall only apply if and when such negligence or willful misconduct of CONSULTANT is established by a final determination of liability. CONSULTANT has no obligation to pay for any of COMPANY’s defense related cost prior to a final determination of liability or to pay any amount that exceeds CONSULTANT’s finally determined percentage of liability based upon the comparative fault of CONSULTANT. Gunnison Library – Gunnison, CO Gunnison Library – Gunnison, CO Required Forms 25 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S RFP-24-140-Municipal Facility Feasibility & Planning Process PROPOSER INFORMATION AND ADDENDUM ACKNOWLEDGMENT FEIN / SSN (Required) DUNS Federal ID number COMPANY NAME ADDRESS CITY STATE ZIPCODE PHONE CELL AUTHORIZED SIGNATURE REQUIRED—MUST BE IN INK or Digital PRINTED NAME TITLE EMAIL PROPOSER IS RESPONSIBLE FOR FOLLOWING UP ON ALL ADDENDA ACKNOWLEDGE ADDENDA: Proposer is responsible for confirming receipt of each addendum; please initial as applicable. #1 #2 #3 #4 DO NOT CONTACT THE REQUESTING DEPARTMENT OR MEMBERS OF THE EVALUATION COMMITTEE Signature acknowledges that proposer: 1) Has read the RFP documents thoroughly prior to submitting a proposal, 2) Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, 3) Is capable of performing quality work to achieve the City objectives, and 4) Is submitting without collusion with any other individual or firm. Bidder must complete and SUBMIT this form with your bid/proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from bidding. Anderson Hallas Architects, PC 841215807 928630979 1317 Washington Avenue Golden CO 80401 303.278.4378 720.987.7079 Wells M. Squier II, AIA Principal wellssquier@andarch.com WS WS WS WS 26 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S Title VI of the Civil Rights Act of 1964 prohibits discrimination of the basis of race, color or national origin by any entity receiving Federal financial assistance. The City of Wheat Ridge is a recipient of Federal financial assistance and as such, it—as well as all of its responsible agents, contractors and consultants—is required by the United States Department of Transportation Title VI Regulations at 49 CFR Part 21 (the Regulations) to assure nondiscrimination. The City of Wheat Ridge assures that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, or national origin under any program or activity conducted by the City. All bidders are hereby notified that the City of Wheat Ridge will affirmatively ensure that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. This applies to all solicitations for bids for work or material subject to the Regulations, and for all proposals for negotiated agreements. The bidder, whose name and signature appear below, certifies and agrees as follows: 1. The bidder shall comply with the provisions of Title VI of the Civil Rights Act of 1964. 2. The bidder assures the City of Wheat Ridge that disadvantaged business enterprises are afforded full opportunity to submit bids as sub-contractors or sub-consultants and will not be discriminated against on the grounds of race, color or national origin in consideration for award. 3. The bidder shall comply with all reasonable requests made in the course of an investigation of Title VI, the Regulations and this assurance by the Colorado Department of Transportation, the US Department of Transportation or the City of Wheat Ridge, as a sub-recipient of Federal financial assistance. 4. The bidder agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under Title VI, the Regulations and this assurance. FIRM: (Print full legal name of company) AUTHORIZED SIGNATURE: Printed Name and Title: Date Certified and Agreed: Attestation: (A corporate attestation is required) BY: Attestation CITY OF WHEAT RIDGE, CO NON-DISCRIMINATION ASSURANCE FORM TITLE VI REGULATIONS AT 49 CFR PART 21 Anderson Hallas Architects, PC Wells M. Squier II, AIA, Principal 7.10.2024 27 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S COMPANY SUBMITTING BID ________________________________________________ STATE OF: COUNTY OF: __________________________________________________________ of lawful age, being duly sworn, on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affidavit further states that the Bidder has not been a party of any collusion among Bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or any Federal, State or Municipal official or employees as to quantity, quality, or price in the prospective Contract, or any other items of said prospective Contract; or in any discussions between bidders and any Federal, State or Municipal official concerning exchange of money or other thing of value for special consideration in the letting of a Contract. NAME TITLE Subscribed and sworn to before me this day of , 20__ AUTHORIZED SIGNATURE CITY OF WHEAT RIDGE, CO NON-COLLUSION AFFIDAVIT RFP-24-140-Municipal Facility Feasibility & Planning Process 11 Anderson Hallas Architects, PC Wells M. Squier II, AIA Principal Colorado Jefferson 24July Wells M. Squier II 28 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S The following information is considered the minimum required to evaluate the qualifications of vendors intending to provide services for the City of Wheat Ridge. Any additional information the vendor feels is pertinent, or which clarifies items below, is welcome and may be attached. The City will contact previous clients and references as a part of the evaluation process; thus, letters of reference may shorten the evaluation period, if they are attached to this form. 1. Name of firm: Address: State: Zip: Phone: Principal in Charge: Email: Type of business organization: Sole Proprietorship Corporation Partnership Limited Partnership State in which incorporated: Joint Venture Name, position, and address of contact person regarding the information on this form: Number of years your firm has done business under current name: Previous firm names and / or partnerships (or firms you have had any interest in), and number of years of each name: 2. Attach a list of all major accounts for the past two (2) years. For each account indicate the following: • Original contract bid amount • Owner (address, telephone number, and contact name) • Account services provided • Litigation or claims related to each project—state nature of claim(s), the parties, the dollar value, the status and outcome—including the value of any judgment(s) or settlement(s) • Name, address, and phone number(s) of reference(s) CITY OF WHEAT RIDGE, CO VENDOR QUALIFICATION FORM RFP-24-140-Municipal Facility Feasibility & Planning Process Anderson Hallas Architects, PC 1317 Washington Avenue X CO 80401 303.278.4378 Wells M. Squier II, AIA Not applicable wellssquier@andarch.com Colorado Wells M. Squier II, AIA, Principal 1317 Washington Avenue, Golden, CO 80401 Andrews & Anderson Architects, PC (1990–2011) 13 years 29 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S RFP-24-140-Municipal Facility Feasibility & Planning Process ACCEPTANCE OF CONDITIONS STATEMENT A. Proposing firm indicates acceptance of the following conditions: 1. City of Wheat Ridge prohibits contracting with firms that employ certain relatives of City employees, unless the City Council determines that the making of such a contract is in the City’s best interest. No City Council member, member of a City Board or Commission, Municipal judge, City Manager, City attorney(s), or employee of the City of Wheat Ridge—or any such person’s spouse, child, parent, brother, sister, dependent or person assuming a relationship being the substantial equivalent of the above—has an existing or pending (direct or indirect) financial, pecuniary, or personal interest in the proposing firm or this Request for Proposal (RFP), except as follows: 2. I / we hereby agree to all instructions, terms and conditions, and specifications contained herein. B. I / we acknowledge the following addenda: Proposing Firm’s Name: Address: Office Phone Number: Cell Phone Number: Submitted by: SIGNATURE DATE TITLE Attest SIGNATURE DATE 1317 Washington Avenue 303.278.4378 Wells M. Squier II, AIA Addenda 1, 2, 3 and 4 Golden, CO 80401 720.987.7079 7.11.2024 Principal Anderson Hallas Architects, PC 7.11.2024 Not applicable 30 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S 3. List major equipment, facilities, number and type of employees available for City contract work. Specify type of work normally done by your forces, and type of work you normally subcontract. 4. Have you ever terminated or abandoned any work prior to completion, or had work completed by others? No Yes If yes, describe the situation: 5. Has your firm—or any firm you have had any interest in—ever been debarred or prohibited from contract work with any government or private institution? No Yes If yes, describe the situation: City Staff will evaluate all qualification forms. The evaluation will include the following: • Verification of statements and information provided • Ability to perform work of similar nature • Financial stability and capability • Any pattern of controversy, poor management, delayed claims, late completion, inferior service or equipment, or other undesirable characteristics This qualification process is not intended to restrict competition. The intent is to protect the City’s legitimate interests by ensuring that vendors are competent, capable of quality work, and financially able to complete the work awarded. X X Architecture, Historic Preservation, Adaptive Reuse, Feasibility Studies, Facility Assessments, Master Planning, Site Planning, Due Diligence, Sustainable Design, Stakeholder and Community Engagement, Programming, Interior Design, Construction Administration 31 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S C.R.S. 18-8-503 AFFIDAVIT Only the successful vendor—if an individual or sole proprietor—will be required to complete Exhibit A. I, , swear or affirm under penalty of perjury, and under the laws of the State of Colorado, that: Check only one: I am a United States citizen, OR I am a permanent resident of the United States, OR I am lawfully present in the United States, pursuant to Federal law. I understand that this sworn statement is required by law because I have applied for a public benefit. I understand that State law requires me to provide proof that I am lawfully present in the United States prior to receipt of this public benefit. I further acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn Affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under C.R.S. 18-8-503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received. SIGNATURE DATE I, , a City of Wheat Ridge employee, observed the identification supplied by the above-named individual and affirm that it appears to be valid and is of the following form: CHECK ONLY ONE: Colorado drivers’ license or State-issued identification card United States Military or Military dependent’s card Merchant Mariner Card Native American Tribal document Valid drivers’ license or state-issued identification card bearing applicant’s photograph, issued by one of the following (all states are not listed here—only those that verify lawful presence): AL, AZ, AR, CA, CN, DE, DC, FL, GA, D, IN, IA, KA, NJ, NYM, ND, OH, OK, PA, RIM, SC, SD, VA, WV, AND WY Certificate verifying naturalized status, issued by an authorized agency of the United States, bearing applicant’s intact photograph impressed with the raised, embossed seal of the issuing agency Valid immigration documents demonstrating lawful presence, and verified through the Systematic Alien Verification for Entitlements, administered by the United States Citizenship and Immigration Services of the Department of Homeland Security—valid immigration documents as follows: • Unexpired foreign passport bearing an unexpired “Processed for I-551” stamp or with an attached unexpired “Temporary I-551” visa • Unexpired foreign passport accompanied by an “I-94” indicating a specific future “until” date • “I-94” with refugee or asylum status • Unexpired “Resident Alien” card, “Permanent Resident” card, “Temporary Resident” card, or “Employment Authorization” card SIGNATURE DATE Wells M. Squier II, AIA X 7.11.2024 32 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S Reference Authorization Form Company Information Name ________________________________________________________________________________ Address ______________________________________________________________________________ _____________________________________________________________________________________ Printed Name ____________________________________ Title _________________________________ Authorized Signature____________________________________________________________________ References Name _______________________________ Company ________________________________________ Email ______________________________________________ Phone ____________________________ Project Information ____________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Name _______________________________ Company ________________________________________ Email ______________________________________________ Phone ____________________________ Project Information ____________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Name _______________________________ Company ________________________________________ Email ______________________________________________ Phone ____________________________ Project Information ____________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 1317 Washington Avenue Wells M. Squier II, AIA Golden, CO 80401 Principal Anderson Hallas Architects, PC Dana Kester, Project Manager City of Westminster 303.658.2497dkester@cityofwestminster.us The new Westminster Municipal Courts building is currently in Design Development, with completion anticipated in 2026. Valerie Thomson, Proj. Manager NV5 720.483.3147valerie.thomson@nv5.com Projects for the South Adams County Water & Sanitation District, including the Stevenson Administration Building, a space needs study, and an adaptive reuse. Dan Tran, Project Manager Wember, Inc. 720.550.1841dtran@wemberinc.com Please refer to the Steamboat Springs City Hall project description provided on page 16 of this proposal. 33 City of Wheat Ridge – RFP-24-140 Municipal Facility Feasibility & Planning Process RE Q U I R E D F O R M S We are Architects of the West, enriching communities through Legacy projects CRAFT BALANCE WHIMSY andarch.com ITEM NO: 3 DATE: September 23, 2024 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 45-2024 – A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH JEFFERSON COUNTY SCHOOL DISTRICT CONCERNING SHARED USE OF STEVENS ELEMENTARY SCHOOL PARKING LOT PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO __________________ _____________________________ Director of Parks & Recreation City Manager ISSUE: As part of the City’s Green at 38th project to create a public gathering space between Stevens Elementary and 38th Avenue, the Jefferson County School District (the District) conveyed a portion of the site including the school parking lot to the City in consideration for the construction of a new parking lot. As a condition of conveying the site, the City and the District agreed to enter into this agreement for the shared use of the District parking lot and to minimize disruption to school operations from activities at the site. PRIOR ACTION: Council approved a Contract to Buy and Sell Real Estate from the District for the Green at 38th on March 25, 2024. Council awarded a construction contract to ECI Site Construction Management, Inc. for Phase I of the Green at 38th project on March 25, 2024 and Phase II of the project on August 12, 2024. No prior action has been taken specific to the Intergovernmental Agreement with the District. FINANCIAL IMPACT: There is no financial impact associated with this Intergovernmental Agreement. Council Action Form – IGA Concerning Shared Use of Stevens Elementary Parking Lot September 23, 2024 Page 2 BACKGROUND: The City and the District have worked collaboratively complete Phase I of the Green at 38th project which included a new parking lot for Stevens Elementary School. The District owns and will maintain the parking lot in perpetuity, with the exception of the warranty period outlined in the IGA. Once closing is complete, the City of Wheat Ridge will own and maintain the park portion in perpetuity. An agreement is needed to address items such as the warranty timeframe, parking lot use during school hours vs. non-school hours, park use during school hours vs. non-school hours, property maintenance, etc. RECOMMENDATIONS: Staff recommends approving this Intergovernmental Agreement with the Jefferson County School District. RECOMMENDED MOTION: “I move to approve Resolution No. 45-2024, a resolution approving an Intergovernmental Agreement with Jefferson County School District concerning shared use of Stevens Elementary School parking lot.” Or, “I move to postpone indefinitely Resolution No. 45-2024, a resolution approving an Intergovernmental Agreement with Jefferson County School District concerning shared use of Stevens Elementary School parking lot for the following reason(s) __________________.” REPORT PREPARED/REVIEWED BY: Karen A. O’Donnell, Director of Parks & Recreation Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 45-2024 2. Exhibit A to Resolution - Intergovernmental Agreement 3. Exhibit A to IGA – District Parking Lot ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 45 Series of 2024 TITLE: A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH JEFFERSON COUNTY SCHOOL DISTRICT CONCERNING SHARED USE OF STEVENS ELEMENTARY SCHOOL PARKING LOT WHEREAS, pursuant to Section 14.12 of the Home Rule Charter, C.R.S. §§ 29-1-201 and 203, and Colo. Const. Art. XIV, § 18(2)(a), the City of Wheat Ridge is authorized to enter into cooperative agreements with other governmental entities to provide any function, service or facility each is authorized to undertake; and WHEREAS, the City of Wheat Ridge worked collaboratively with the Jefferson County School District to construct a new parking lot for Stevens Elementary; and WHEREAS, both parties believe that it is essential to outline the responsibilities of each entity associated with shared use of the recently constructed space; and WHEREAS, the City of Wheat Ridge wishes to enter into an Intergovernmental Agreement with Jefferson County School District to accomplish these goals. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado: Section 1. The Intergovernmental Agreement between the City and the Jefferson County School District, attached hereto as Exhibit A, is hereby approved. Section 2. This Resolution shall be effective upon adoption. DONE AND RESOLVED this 23rd day of September 2024. Bud Starker, Mayor ATTEST: _______ Margy Greer, Sr. Deputy, City Clerk EXHIBIT A INTERGOVERNMENTAL AGREEMENT [ATTACHED] Page 1 of 6 INTERGOVERNMENTAL AGREEMENT CONCERNING SHARED USE OF STEVENS ELEMENTARY PARKING LOT THIS INTERGOVERNMENTAL AGREEMENT CONCERNING SHARED USE OF STEVENS ELEMENTARY PARKING LOT (“Agreement”) is made and entered into this day of September, 2024, between JEFFERSON COUNTY SCHOOL DISTRICT R‐1, a Colorado public school district (“School District”), and the CITY OF WHEAT RIDGE, a home rule municipality (the “City”) (each a "Party" and collectively the "Parties"). BACKGROUND WHEREAS, the District and the Town are authorized by C.R.S. § 29‐1‐203 to cooperate or contract with one another to provide any function, service, or facility; and WHEREAS, the District owns certain real property located at 7101 W. 38th Avenue, Wheat Ridge, Colorado 80033 and commonly known as Stevens Elementary School (“School”); and WHEREAS, as part of the City’s Green at 38th project to create a public gathering space between the School and 38th Avenue, the District conveyed a portion of the site including the School parking lot (“Site”) to the City in consideration for the construction of a new parking lot in the location set forth in the site plan attached hereto and incorporated herein as Exhibit A (“District Parking Lot”); and WHEREAS, as a condition of conveying the Site, the Parties agreed to enter into this agreement for the shared use of the District Parking Lot and to minimize disruption to School operations from activities at the Site. NOW, THEREFORE, in consideration of the foregoing recitals, incorporated herein by reference, the mutual covenants set forth herein, and other good and valuable consideration, the Parties agree as follows: 1.Conveyance of District Parking Lot. The City hereby conveys the District Parking Lot to the District. The City guarantees all work performed on the District Parking Lot by the City and its contractors, subcontractors, and other persons performing work on its behalf against defective workmanship and materials for a period of one year after the substantial completion of the District Parking Lot. The City shall assign to the District any warranty or guarantee of workmanship or materials when the City receives a certificate of substantial completion for the District Parking Lot. 2.Maintenance of Parking Lot. The District shall maintain the District Parking Lot, including maintenance of landscaping and snow removal, in accordance with applicable law and District policy. The District may expand and improve the District Parking Lot at any time in its sole discretion, provided, however no such expansion shall encroach on any portion of the Site. 3.City Use of Parking Lot. a.The District grants to the City a non‐exclusive right to use the District Parking Lot for visitor parking for the Site (“License”). The District shall have priority use of the District Parking Lot during school days and normal school hours as established by the District in its sole discretion. The District also shall have priority use of the District Parking Lot at after‐school activities and events held for the benefit of students, staff, or the community at the School, including without limitation any school‐sponsored clubs, ATTACHMENT 2 Page 2 of 6 activities, and athletic teams that take place after school hours, on weekends, and during school holidays and vacations. b. The City shall have priority use of the District Parking Lot outside of normal school hours unless a school activity or event is otherwise being conducted at the School, as described above. The Parties understand and agree that the City use includes residents/visitors using the District Parking lot to visit retail establishments along 38th outside of normal school hours, but always within the restrictions and limitations of this Paragraph 3. The City’s use of the District Parking Lot shall be in accordance with applicable law, District policy, and reasonable rules and regulations adopted by the District from time to time for the use of the District Parking Lot. The City’s use of the District Parking Lot pursuant to the License shall also be subject to the following restrictions: i. No overnight parking by City users shall be allowed. ii. No camping or recreational vehicles shall be allowed. iii. Vehicles determined by the District to be parked in violation of applicable law, District Policy, or District rules and regulations or abandoned shall be towed at the owner’s expense. 4. Use of the Site. The City’s use of the Site shall not disrupt the District’s operations at the School. The City and the District shall each designate an employee with whom the other party, or any authorized agent of the other party, may confer regarding the terms and implementation of this Agreement (each a “Party Designee”), including the coordination of events and activities at the Site in compliance with this provision. 5. Term. This Agreement is effective upon the day and date last signed and executed by the duly authorized representatives of the Parties and shall remain in full force and effect until terminated by mutual agreement of the Parties. 6. Liability. a. Neither Party shall be responsible for or liable for injury to persons or damage to property arising out of or related in any way to the occupancy or use of the District Parking Lot by the other Party. Each Party shall be responsible for its own negligent acts and omissions and those of its officers, employees, and agents. The Parties hereto understand and agree that the District, the City, and their officers and employees are relying on, and do not waive or intend to waive by any provision of this Agreement, the defenses or monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. 24‐10‐101 et seq., as from time‐to‐time amended, or otherwise available by other provision of law to either Party, their officers, or their employees. b. The covenants and promises contained in this Agreement are for the benefit of the District and the City only, and do not create any obligations or duties to persons not Parties hereto. There are no intended third‐party beneficiaries to this Agreement. Nothing contained in this Agreement shall give or allow any claim or right of action whatsoever by any other or third person. It is the express intent of the Parties to this Agreement that any person receiving services or benefits under this Agreement shall be deemed an incidental beneficiary only. Page 3 of 6 c. Each Party agrees to immediately notify the other of any defects or potential defects, dangerous conditions or potential dangerous conditions, claims or potential claims from damage or injury that come to its attention in connection with its usage. The Party receiving notice of actual or potential dangerous conditions shall take prompt action to remedy the same. Within fifteen (15) days after any litigation is commenced against either Party that contains allegations against the other Party, the Parties shall meet to explore efficiencies and determine the course of action in providing a defense, including but not limited to the potential for a joint defense. d. In the event of a default in the performance of any material term of this Agreement, the non‐defaulting Party shall have such remedies as may be available at law or equity, including the remedy of specific performance. Prior to, and as a precondition to the exercise of such rights, the non‐defaulting party shall give notice to the defaulting party, describing the default in reasonable detail so as to enable the defaulting party to evaluate options for cure. The non defaulting party shall have thirty (30) days to effect such cure prior to the defaulting party’s initiation of any action for remedy. 7. Miscellaneous. a. Neither Party shall extend the faith or credit of the other to any third person or entity. b. This Agreement shall be binding upon the Parties and their successors in interest. c. Any notice required by this Agreement shall be in writing, made by hand‐delivery or certified mail, return receipt requested, and addressed to the following: To District: Superintendent of Schools Jefferson County School District R‐1 1829 Denver West Drive, #27 Golden, Colorado 80401 With a Copy to: Chief Operating Officer Jefferson County School District R‐1 1829 Denver West Drive, #27 Golden, Colorado 80401 To City: City Manager City of Wheat Ridge 7500 W. 29th Avenue Wheat Ridge, CO 80033 Notice given by hand‐delivery shall be effective immediately and notice by mail shall be effective three (3) days after it is deposited in the United States mail depository correctly addressed with sufficient postage for delivery. d. The rights and obligations of the Parties under this Agreement shall be interpreted and construed in accordance with Colorado law, and any legal action concerning the provisions hereof shall be brought in Jefferson County, Colorado. Page 4 of 6 e. The Parties represent that the individuals signing this Agreement on their behalf possess full power and authority from their respective governing boards in compliance with Colorado law. f. No waiver of any right under this Agreement shall operate as, or be construed to be, a waiver of any subsequent breach of the same or any other provision of this Agreement. g. No provision of this Agreement shall be assigned by either Party without prior written consent of the non‐assigning Party. h. Each Party agrees to perform all other acts and execute and deliver all other documents as may be necessary or appropriate to carry out the intent and purposes of this Agreement. i. Nothing in this Agreement shall be deemed a pledge of the City or the District's credit, to create any multiple fiscal‐year obligation, or to be a payment guarantee by the City or the District. To the extent this Agreement may be construed to create any multiple‐fiscal year direct or indirect financial obligation on the part of either Party, such obligation shall be subject to annual budgeting and appropriation. In the event appropriated funds are not available, both Parties shall be relieved of their obligations hereunder. j. This Agreement constitutes the entire agreement between the Parties, superseding all prior oral or written communications No representations, agreements, covenants, warranties, or certifications, express or implied, shall exist as between the Parties, except as specifically set forth in this Agreement. Amendments of this Agreement may be made only in writing and signed by all Parties hereto. k. If any provision of this Agreement is found by a court of competent jurisdiction to be unlawful or unenforceable for any reason, the remaining provisions hereof shall remain in full force and effect. Page 5 of 6 WHEREFORE, each Party has executed this Agreement as of the dates set forth below. Jefferson County School District R‐1 _________________________________ Attest: _____________________________ City of Wheat Ridge __________________________________ By: Bud Starker, Mayor Attest: __________________________________ By: Margy Greer, Senior deputy City Clerk Page 6 of 6 EXHIBIT A Site Plan 4855-6610-7366, v. 1 0' 10' 20' 40' SCALE: 1" = 20'NORTH THE GREEN AT 38TH FINAL SITE PLAN March 8, 2024 CIVIC GREEN PLAYGROUND REDESIGNED PARKING LOT (77 SPACES) STEVENS ELEMENTARY STAGE/OUTDOOR CLASSROOM COMMUNITY PATCHWORK WALL ENTRY SIGNAGE FESTIVAL PROMENADE:-TABLES AND SEATING - FESTIVAL SPACE(FOOD TRUCKS, TENTS, ETC.) - TREES -LIGHTING COMMUNITY GATHERING SPACE: -TIERED SEATING STRUCTURE - FIRE PITS - PING PONG TABLE - CORNHOLE - LOUNGE SEATING 38TH AVE PLAZA: -TABLES AND CHAIRS SEATING GROVE: -CRUSHER FINES - ARTFUL BENCHES - GAME TABLES STREETSCAPE IMPROVEMENTS ENTRY SIGNAGE SAN-O-LET ENCLOSURE MUSICAL INSTRUMENTS HI G H C T . UP H A M S T . 38TH AVE. ATTACHMENT 3 ITEM NO: 4 DATE: September 23, 2024 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 46-2024 – A RESOLUTION EXPRESSING SUPPORT FOR JEFFERSON COUNTY BALLOT MEASURE 1A TO ALLOW JEFFERSON COUNTY TO RETAIN AND SPEND REVENUES IN EXCESS OF LIMITATIONS IMPOSED BY THE COLORADO CONSTITUTION WITHOUT INCREASING TAXES PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO ______________________________ City Manager ISSUE: Resolution No. 46-2024 expresses the City of Wheat Ridge's support for Jefferson County Ballot Measure 1A, which aims to permanently eliminate Taxpayer Bill of Rights (TABOR) revenue restrictions, allowing the county to retain and spend all collected revenue. If passed, Measure 1A would eliminate the need for Jefferson County to issue TABOR refunds and would enable the county to dedicate these funds toward transportation, infrastructure, and public safety. PRIOR ACTION: None. FINANCIAL IMPACT: There is no direct fiscal impact in supporting or opposing Jefferson County Ballot Measure 1A BACKGROUND: The Taxpayer’s Bill of Rights (TABOR) is an amendment to the Colorado Constitution, enacted by voters in 1992, that limits the revenue that state and local governments can retain and spend. Council Action Form – Jefferson County Ballot Measure 1A September 23, 2024 Page 2 Revenue can only grow according to specific growth factors depending on the type of government. For counties, the annual revenue limit is based on the prior year’s actual revenue or limit (whichever was lower), increased by local inflation and the value of new construction. Economic downturns, such as the 2008 housing crisis or the COVID-19 pandemic, cause revenue declines, leading to a permanent decrease in the TABOR limit. TABOR requires Jefferson County to refund any excess revenues. User fees or grants cannot be refunded. Therefore, refunds must be sent to property taxpayers and come at the expense of the General Fund. In 2023, approximately 210,000 property taxpayers received a proportionate share of a $39.4 million dollar refund, an average of $188 per property taxpayer. TABOR further complicates Jefferson County’s revenues by forcing them to choose between depleting the General Fund and its essential services, or forgoing grants that are crucial for addressing critical needs. Grants are counted as revenue for calculating the TABOR limit but can only be used for specific purposes. Therefore, grants for critical needs such as wildfire mitigation, addressing deteriorating roads, and public safety come at the expense of core services supported by the General Fund. As a result, Jefferson County is often put in the position of turning away grant dollars. Jefferson County must obtain voter approval to exceed the revenue limits imposed by TABOR, which is what Ballot Measure 1A proposes. This action is commonly known as “de-Brucing”. Jefferson County would use the retained revenue to support: • Building, maintaining, and repairing roads, bridges potholes, and other infrastructure • Wildfire and flood mitigation and response • Addiction and mental health programs • Crime prevention programs and strategies • Other public safety functions 50 of Colorado’s 64 counties have approved similar revenue retention measures. Of the 14 that have not, 12 have approved narrow revenue retention measures which provide relief from total revenue limits. Resolution No. 46-2024 acknowledges the limitations imposed by the Taxpayer's Bill of Rights (TABOR) on local government revenue. Measure 1A, if approved, would allow Jefferson County to retain and spend the full revenues from authorized sources, which would be used to fund transportation and infrastructure projects, as well as public safety initiatives. The resolution emphasizes the importance of these services for the well-being of residents in Wheat Ridge and Jefferson County. The resolution also notes that Measure 1A includes provisions for audits and a citizens advisory committee to ensure accountability and transparency in the use of funds. It highlights the potential negative consequences of the measure's failure, including significant budget cuts and a decline in the quality of essential services. Council Action Form – Jefferson County Ballot Measure 1A September 23, 2024 Page 3 RECOMMENDATIONS: Staff recommends approval of Resolution No. 46-2024 in support of Jefferson County Ballot Measure 1A. RECOMMENDED MOTION: “I move to approve Resolution No. 46-2024, a resolution expressing support for Jefferson County Ballot Measure 1A to allow Jefferson County to retain and spend revenues in excess of limitations imposed by the Colorado Constitution without increasing taxes.” Or, “I move to table indefinitely Resolution No. 46-2024, a resolution expressing support for Jefferson County Ballot Measure 1A to allow Jefferson County to retain and spend revenues in excess of limitations imposed by the Colorado Constitution without increasing taxes, for the following reason(s) .” REPORT PREPARED/REVIEWED BY: Cole Haselip, Management Analyst Marianne Schilling, Assistant City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 46-2024 2. Jefferson County Resolution No. CC24-204 ATTACHMENT 1 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 46 Series of 2024 TITLE: A RESOLUTION EXPRESSING SUPPORT FOR JEFFERSON COUNTY BALLOT MEASURE 1A TO ALLOW JEFFERSON COUNTY TO RETAIN AND SPEND REVENUES IN EXCESS OF LIMITATIONS IMPOSED BY THE COLORADO CONSTITUTION WITHOUT INCREASING TAXES WHEREAS, the Colorado Constitution, Article X, Section 20, commonly known as the Taxpayer's Bill of Rights (TABOR), imposes certain limitations on the ability of local governments to collect and retain revenues; and WHEREAS, Jefferson County, like many other counties in Colorado, faces significant challenges in funding essential services such as transportation, infrastructure, and public safety due to these revenue limitations; and WHEREAS, on July 8, 2024, the Jefferson County Commissioners unanimously approved placing a ballot question before the voters of Jefferson County, referred to as Measure 1A, which would authorize the county to collect, retain, and spend the full revenues from authorized sources beginning in Fiscal Year 2024 without increasing the tax rate or mill levy rate; and WHEREAS, the revenues retained under Measure 1A would be used to address critical needs in transportation and infrastructure, including building and maintaining roads, bridges, and other county infrastructure, as well as public safety, including wildfire and flood mitigation, addiction and mental health programs, and crime prevention; and WHEREAS, Measure 1A includes provisions for regular audits to ensure that the funds are spent solely on the purposes of transportation, infrastructure, and public safety, ensuring accountability and transparency; and WHEREAS, failure of Measure 1A could result in Jefferson County making approximately $20 million in budget cuts in the coming year, severely impacting the quality of essential services provided to residents; and WHEREAS, supporting Measure 1A aligns with the City of Wheat Ridge’s commitment to ensuring the well-being, safety, and quality of life for all residents within Jefferson County, including those living in Wheat Ridge. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: SECTION 1. The City Council of the City of Wheat Ridge hereby expresses its full support for Jefferson County Ballot Measure 1A, which will be presented to voters at the State General Election on November 5, 2024. SECTION 2. The City Council encourages all registered electors within the City of Wheat Ridge to vote YES on Measure 1A to ensure that Jefferson County can retain and spend the necessary revenues to maintain and improve transportation, infrastructure, and public safety without increasing taxes. SECTION 3. The City Manager is authorized and directed to forward a copy of this Resolution to the Jefferson County Commissioners and to take all necessary actions to communicate the City Council's support for Measure 1A to the residents of Wheat Ridge. DONE AND RESOLVED by the City Council this 23rd day of September 2024. ______________________ Bud Starker, Mayor ATTEST: ____________________________ Margy Greer, Sr. Deputy City Clerk CC24-204 1 Commissioner Kraft-Tharp moved that the following Resolution be adopted: BEFORE THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF JEFFERSON STATE OF COLORADO RESOLUTION NO. CC24-204 RE: Strategy Innovation and Finance - Budget - Ballot Issue Regarding Revenue Retention for the November 2024 Election WHEREAS, the Taxpayer’s Bill of Rights, codified in Section 20 of Article X of the Colorado Constitution, also known as TABOR, and other state statutes including C.R.S. § 29-1-301, impose certain revenue and spending limitations on county government; and WHEREAS, the Taxpayer’s Bill of Rights allows voters to approve revenue changes, which approval allows a county to retain authorized revenue; an WHEREAS, fifty of Colorado’s sixty-four counties have approved broad revenue retention measures to provide relief from total revenue limits; an WHEREAS, twelve of the remaining fourteen Colorado counties have approved narrow revenue retention measures which provide relief from to revenue limits limited to certain uses and/or for certain time periods; and WHEREAS, the level and quality of services as provided by Jefferson Coun (the “County”), which the community deserves, and has come to expect, cost more than the amount of revenue that the County is permitted to retain; and WHEREAS, the County continues to experience significant financial challenges as the allowed growth of revenue fails to keep pace with the co to provide services; and WHEREAS, the public health emergency beginning in 2020 exacerbated th County’s financial challenges by increasing demand for services, and reducing state and local revenue; and , d d tal ty st e ATTACHMENT 2 CC24-204 2 WHEREAS, the one-time federal pandemic-relief revenues, which were meant to fill the gap for temporary lower revenues, and which did not anticipate the ratchet effect unique to our TABOR formula, will be substantially exhausted by the end of 2024; WHEREAS, to fund services, the county collects revenue from a variety of authorized sources, such as property tax, grants, and user fees. With an annual revenue limit set by state law, any revenue that the County collects over the fiscal year spending limit must be returned to taxpayers, rather than be retained to fund critical county services. WHEREAS, without voter-approved relief from annual revenue limitations, the County will not be able to provide the same level and quality of service that the community has come to expect and will be forced to reduce County operations and services in 2025 and beyond; and WHEREAS, the Board values the principles of democracy which give citizens the opportunity to direct local government action and the use of revenue; and WHEREAS, the Board wishes to seek approval from the voters to retain such revenue; and WHEREAS, the Clerk and Recorder of the County is conducting a coordinated election on November 5, 2024 (the “Election”); and WHEREAS, the Board has reviewed the proposed ballot issue, as set forth below, to be considered at the Election, and has determined that the health, safety, and welfare of the people of Jefferson County will be served if said ballot issue is submitted to the County’s registered electors, and the Board of County Commissioners is willing to put to a vote of the electors of Jefferson County the issue of whether to allow the County, without raising taxes, to collect, retain, and expend all authorized revenue collected above annual statutory and constitutional spending limits for certain specified purposes, as detailed below. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, IN THE STATE OF COLORADO: 1. Pursuant to the Uniform Election Code of 1992, Title 1, Articles 1 through ATTACHMENT 2 CC24-204 3 13, Colorado Revised Statutes, and all other applicable laws of the State of Colorado, the Board hereby submits to the registered electors of the County the question set forth in paragraph 2. 2. The ballot question in substantially the following form shall be submitted to the registered electors of the County at the Election: WITHOUT INCREASING ANY TAX RATE OR MILL LEVY RATE, AND TO FUND: -TRANSPORTATION AND INFRASTRUCTURE (BUILDING, MAINTAINING, AND REPAIRING ROADS, BRIDGES, POTHOLES, AND OTHER COUNTY INFRASTRUCTURE); AND -PUBLIC SAFETY (WILDFIRE AND FLOOD MITIGATION AND RESPONSE, ADDICTION AND MENTAL HEALTH PROGRAMS, CRIME PREVENTION PROGRAMS AND STRATEGIES, AND OTHER COUNTY PUBLIC SAFETY FUNCTIONS); SHALL JEFFERSON COUNTY BE AUTHORIZED TO COLLECT, RETAIN, AND SPEND THE FULL REVENUES FROM AUTHORIZED REVENUE SOURCES BEGINNING IN FISCAL YEAR 2024 AND IN EACH FISCAL YEAR THEREAFTER; AND SHALL RESULTING REVENUE AND EARNINGS BE TREATED AS A VOTER-APPROVED REVENUE CHANGE AUTHORIZED BY ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION OR ANY OTHER LAW; AND SHALL RESULTING REVENUE AND EARNINGS BE REVIEWED ANNUALLY BY AN INDEPENDENT AUDITOR AND A CITIZENS ADVISORY COMMITTEE? 3. The officers and employees of the County are hereby authorized and directed to take all action necessary or appropriate to effectuate the provisions of this resolution. 4. To the extent any prior resolution or act of the Board conflict with this resolution, this resolution shall prevail. 5. If any section, paragraph, clause or provision of this resolution shall forany reason be held to be invalid or unenforceable, such invalidity or Commissioner Kerr seconded the adoption of the foregoing Resolution. The roll having been called, the vote was as follows: ATTACHMENT 2 CC24-204 4 Commissioner Tracy Kraft-Tharp Aye Aye Commissioner Andy Kerr Aye Commissioner Lesley Dahlkemper, Chair The Resolution was adopted by unanimous vote of the Board of County Commissioners of the County of Jefferson, State of Colorado. Dated: July 9, 2024 I, Katie LaLiberte, Deputy Clerk to the Board of County Commissioners do hereby certify that the foregoing is a true copy of a Resolution duly adopted by the Board of County Commissioners at a regular hearing held in Jefferson County, Colorado on July 9, 2024. _____________________________ Deputy Clerk to the Board ITEM NO: 5 DATE: September 23, 2024 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH EVSTUDIO, IN AN AMOUNT NOT TO EXCEED $81,800 WITH A 10% CONTINGENCY OF $8,180 FOR A TOTAL OF $89,980, TO PROVIDE DESIGN SERVICES FOR THE CLEAR CREEK CROSSING BUS TERMINAL PROJECT PUBLIC HEARING ORDINANCES FOR 1ST READING BIDS/MOTIONS ORDINANCES FOR 2ND READING RESOLUTIONS QUASI-JUDICIAL: YES NO _____________________________ Director of Public Works City Manager ISSUE: Construction of a bus terminal at the Clear Creek Crossing development will allow RTD to re-establish Routes 28 and 32, west of Wadsworth Boulevard, along 26th and 32nd Avenues. The Public Works Department solicited and evaluated proposals from five firms. Staff is recommending that the city enter into a contract with EVstudio for project design. The fee amount was negotiated with EVstudio and includes a 10% contingency to address minor changes that may arise during the design process. PRIOR ACTION: None. FINANCIAL IMPACT: Funding for the Clear Creek Crossing Bus Terminal project is included in the URA Bond Fund (Fund 40). The total project budget is $525,000 and includes funding for both design and construction phases. Council Action Form – CCC Bus Terminal Design Contract Award September 23, 2024 Page 2 Staff negotiated the final fee with EVstudio to be $81,800. A 10% contingency is included to account for minor changes in the scope of work for a total amount of $89,980. A summary of the project budget is shown in the following table: Task Budget Amount Design services, including 10% contingency $89,980 Construction management services $0 (in-house) Construction $440,000* Construction Contingency (20%) $88,000* Total $617,980 *estimated BACKGROUND: Bus routes 28 and 32, west of Wadsworth Boulevard, were suspended by RTD several years ago due to the lack of a contract-required driver relief stations in western Wheat Ridge. Since that time, a 3-square mile area of western Wheat Ridge and the adjacent portions of Lakewood, west of Wadsworth Boulevard between 20th and 38th Avenues, has been without bus service. Bus route 38 continues to serve 38th Avenue using the Wheat Ridge Ward (G Line) station as its terminal. With Lutheran Hospital relocated to its new Clear Creek Crossing campus, Route 38 is temporarily using the hospital’s emergency room bathroom as its terminal to continue to provide bus service to the hospital. Reestablishing Routes 28 and 32 is critical to providing people access to important educational, recreational, grocery and retail shopping, medical, and employment centers along 26th and 32nd Avenues as well as Kipling and Youngfield Streets. In addition, bus access will also be available to the Clear Creek Crossing area. The project will construct a bus terminal - consisting of at-grade bus bays for bus parking, shelters, and a driver relief station - along the west side of Clear Creek Drive, south of 40th Avenue. All bus terminals must include a driver’s relief station to meet RTD’s contract obligations with their drivers. City staff completed conceptual designs for either a 2-bay or a 3-bay bus terminal. Including a third bay would allow Route 38 to also use this terminal instead of the hospital’s emergency room. The decision on a 2-bay or 3-bay facility will be determined during the design process. A small amount of additional right-of-way is needed for the bus terminal and was identified in the plat for the Clear Creek Crossing development. Therefore, city staff will work with the developer to obtain the needed right-of-way at no cost. A request for proposals (RFP) was issued on June 24, 2024, for design services for the project. Five proposals were received on July 25, 2024. The selection committee met to evaluate proposal submittals and short-listed two firms to participate in interviews. During the interviews, discussions were held with both consultants to explore potential costs savings. Following the interviews, the selection committee determined that EVstudio offered the best combination of Council Action Form – CCC Bus Terminal Design Contract Award September 23, 2024 Page 3 qualifications, experience, and project approach. Fees were negotiated with EVstudios to ensure that all elements of the project were addressed and to finalize the project scope. A 10% contingency is requested in case some unforeseen issues arise or additional tasks are needed to complete the design. RECOMMENDATION: Staff recommends approval of a design services contract with EVstudio. RECOMMENDED MOTION: “I move to approve a Professional Services Agreement with EVstudio, in an amount not to exceed $81,800 with a 10% contingency of $8,180 for a total of $89,980, to provide design services for the Clear Creek Crossing Bus Terminal project.” Or, “I move to deny approval of a Professional Services Agreement with EVstudio, in an amount not to exceed $81,800 with a 10% contingency of $8,180 for a total of $89,980, to provide design services for the Clear Creek Crossing Bus Terminal project for the following reason(s) __________________________________________________________________________.” REPORT PREPARED/REVIEWED BY: Mark Westberg, Infrastructure Project Manager Kent Kisselman, CIP Program Manager Maria D’Andrea, Director of Public Works Patrick Goff, City Manager ATTACHMENTS: 1. Contract 2. EVstudio original Proposal 3. EVstudio final Fee Summary Clear Creek Crossing Bus Terminal Design Contract #24-138 THIS AGREEMENT made this day of September, 2024, by and between the City of Wheat Ridge, Colorado, hereinafter referred to as the “City” or “Owner” and EVstudio, 5335 W. 48th Ave. Ste. 300, Denver, CO 80212, hereinafter referred to as the “Consultant.” WITNESSETH, that the City of Wheat Ridge and the Consultant agree as follows: ARTICLE 1 – SERVICES The Consultant will serve as the City’s consultant and provide at a minimum all the professional services required as per the Consultant’s proposal (Exhibit A), the revised proposal (Exhibit B), and the originally requested scope of work (Exhibit C) incorporated herein by reference. The Consultant agrees to design the Clear Creek Crossing Two-Bay Bus Terminal per the required minimum specifications as well as attending project meetings as needed. ARTICLE 2 – TERM The work to be performed under this agreement may commence promptly after receipt of a fully-executed copy of the agreement, to the extent that the Consultant has been authorized to proceed by the City. This agreement is intended to extend the length of the project and will not be renewed. It is anticipated that this project will span into the following fiscal year, however, there will be no allowance for price escalations. ARTICLE 3 – PAYMENT AND FEE SCHEDULE It is understood and agreed by and between the parties hereto, that the City shall pay the Contractor for services provided, and the Contractor will accept a not-to-exceed amount of eighty-one thousand eight hundred dollars, ($81,800) as full payment for such services. Pricing will remain firm for the length of the contract. The City operates on a calendar year as its fiscal year; as such, all invoices must be received no later than December 22, in order to be processed in the same calendar year. A.Invoices by Task Invoices will be submitted monthly by the Contractor for services performed and expenses incurred, pursuant to this agreement during the prior month. Payment is then made to the Contractor within thirty (30) days of receipt via Electronic Funds Transfer (EFT). The City may elect the alternative method of payment by the Treasurer’s Office through proper accounting procedures. B.Funding There is in effect within the City of Wheat Ridge, Colorado, a provision of the City’s Code of Laws which limits the amount for which the City shall be liable to the amount expressly appropriated by the City Council, either through budgeted appropriation, or contract or bid award. The contractor is specifically advised of the provisions of this portion of the Code of Laws of the City of Wheat Ridge, which was enacted pursuant to Ordinance 787, Series of 1989, and expressly incorporated herein. This contract is specifically subject to the provisions of said Ordinance and adopted Code Section. ARTICLE 4 – Reserved. ATTACHMENT 1 ARTICLE 5-SALES AND USE TAXES Don’t include sales or use tax in invoices, as the City of Wheat Ridge is exempt from City, County, State, and Federal sales and excise taxes. Certificates will be issued upon request. City of Wheat Ridge Sales Tax Exempt: 98-03515 ARTICLE 6 – INDEPENDENT CONTRACTOR In performing the work under this agreement, the Contractor acts as an independent contractor and is solely responsible for necessary and adequate worker’s compensation insurance, personal injury and property damage insurance, as well errors and omissions insurance. The Contractor, as an independent contractor, is obligated to pay Federal and State income tax on monies earned. The personnel employed by the Contractor are not and shall not become employees, agents, or servants of the City because of the performance of any work by this agreement. The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this agreement, and that it has not paid or agreed to pay any company or person—other than bona fide employees working solely for the Contractor—any commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this agreement. For breach or violation of this warranty the City will have the right to annul this agreement without liability or in its discretion to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ARTICLE 7 – INSURANCE In accordance with Article 4 above, the Contractor shall furnish a certificate of insurance upon notification of award, and prior to performance. Work shall not commence under this agreement until the Contractor has submitted to the City and received approval thereof, a certificate of insurance showing compliance with the following minimum types and coverages of insurance: Type of Insurance Minimum Limits of Liability Worker’s Compensation, Coverage A Statutory, including occupational disease coverage for all employees at work site. Employer Liability, Coverage B $500,000 per person $500,000 per accident $500,000 each disease Commercial General Liability (including Premises-Operations, Independent Contractor’s Protective, Broad Form Property Damage, and Contractual Liability) •Bodily Injury •Property Damage $1 million per occurrence $2 million aggregate $1 million per occurrence $2 million aggregate An endorsement covering any explosion, collapse, and underground exposures, “XCU,” in the Commercial General Liability policy is also required. Comprehensive Automotive Liability (owned, hired, and non-owned vehicles) •Bodily Injury •Property Damage $2 million per occurrence $2 million per occurrence The City of Wheat Ridge shall be named as additional insured on all liability policies. Insurance shall include provisions preventing cancellation without 30 days prior notice to the City. Nothing herein shall be deemed or construed as a waiver of any of the protections to, which the agencies may be entitled pursuant to the Colorado Governmental Immunity Act, Sections 24-10-101, CRS, as amended. ARTICLE 8 – INDEMNIFICATION The Contractor agrees to indemnify, defend, and to hold the City and its agents, officials, officers and employees harmless for, from and against any and all claims, suits, expenses, damages, or other liabilities—including reasonable attorney fees and court costs arising out of damage or injury to persons, entities, or property causes or sustained by any person or persons to the extent caused by the negligent performance or failure of the Contractor to provide services pursuant to the terms of this agreement. ARTICLE 9 – EQUAL EMPLOYMENT OPPORTUNITY The Contractor shall not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, or national origin. The Contractor shall adhere to acceptable affirmative action guidelines in selecting employees and shall ensure that employees are treated equally during employment, without regard to age, race, color, religion, sex, or national origin. Such action shall include—but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training—including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices provided by the local public agency setting forth the provisions of this nondiscrimination clause. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this agreement so that such provisions will be binding upon each subcontractor—provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. ARTICLE 10 – CHARTER, LAWS, AND ORDINANCES The Contractor at all times during the performance of this agreement, agrees to strictly adhere to all applicable Federal, State, and local laws, rules, regulations, and ordinances that affect or govern the work as contemplated under this agreement. ARTICLE 11 – LAW AND VENUE The laws of the State of Colorado shall govern as to the interpretation, validity, and effect of this agreement. The parties agree that venue and jurisdiction for disputes regarding performance of this contract is with the District Court of Jefferson County, Colorado. ARTICLE 12 – TERMINATION The Contractor acknowledges that his failure to accomplish the work as described shall be considered a material breach of the contract and entitle the City to consequential damages resulting from failures, acts, or omissions— including, but not limited to re-procurement costs, insufficient or improper work. The City and the Contractor agree that this agreement may be canceled for cause by either party, with a fifteen (15)day prior written notice. The cost of completing the portion of the work which remains unperformed at the time of such termination shall be deducted from the contract price before payment is made. The City may terminate the agreement for its convenience, upon thirty (30) days written notice. In the event of such termination the Contractor will be paid for all work and expenses incurred up until the time of such termination. All work accomplished by the Contractor prior to the date of such termination shall be recorded, and tangible work documents shall be transferred to and become the sole property of the City, prior to payment for services rendered. ARTICLE 13 – NOTICES Contact Information City Contractor Name: Mark Westberg Roxanne Jacobson Office Phone: 303-235-2863 303-670-7242 Email Address: mwestberg@ci.wheatridge.co.us Roxanne.jacobson@evstudio.com Address: 11220 W 45th Ave. 5335 W 48th Ave. Ste. 300 City, State, Zip Code Wheat Ridge, CO 80033 Denver, CO 80212 ARTICLE 14 – ASSIGNMENT AND SUBCONTRACTORS The duties and obligations of the Contractor arising hereunder cannot be assigned, delegated, nor subcontracted except with the express written consent of the City. The subcontractors permitted by the City shall be subject to the requirements of this agreement, and the contractor is responsible for all subcontracting arrangements, as well as the delivery of services as set forth in this agreement. The contractor shall be responsible for the performance of any subcontractor. ARTICLE 15 – SEVERABILITY To the extent that the agreement may be executed and performance of the obligations of the parties may be accomplished within the intent of the agreement, the terms of this agreement are severable. Should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. The waiver of any breach of a term hereof shall not be construed as a waiver of any other term, or the same term upon subsequent breach. ARTICLE 16 – INTEGRATION OF UNDERSTANDINGS This agreement is intended as the complete integration of all understanding between the parties. No prior or contemporaneous addition, deletion, or other amendment hereto shall have any force and effect whatsoever, unless embodied herein in writing. No subsequent novation, renewal, addition, deletion, or other amendment hereto shall have any force or effect unless embodied in writing and signed by an authorized representative of the City and the contractor. ARTICLE 17 - DISADVANTAGED BUSINESS ENTERPRISES Disadvantaged business enterprises are afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. Consultants shall insert this provision in all sub-contracts for any work covered by this Agreement, so that it shall be binding upon each sub- consultant or sub-contractor providing labor or services. ARTICLE 18 – OWNERSHIP OF CONTRACT PRODUCTS All products produced from the awarded contract shall be the sole property of the City. ARTICLE 19 – PERSONALLY IDENTIFIABLE INFORMATION (PII) Contractors, consultants, business partners and vendors that handle, process or work in areas where personally identifiable information may reside in hard copy or electronic records must maintain the confidentiality of all Personally Identifiable Information (PII). Violation may result in contractual penalties and termination of the business relationship with the City. In extreme cases criminal punishment under Colorado Law (C.R.S. § 24-73- 101) may occur. ARTICLE 20 - ACCESSIBILITY Contractor(s) and solutions complies with all applicable provisions of §§24-85-101, et seq., C.R.S., [1] and the Accessibility Standards for Individuals with a Disability, as established by the Office Of Information Technology pursuant to Section §24-85-103(2.5). Contractor also complies with the latest version of Level AA of the Web Content Accessibility Guidelines (WCAG), currently version 2.1, as described in State of Colorado Technical Standard TS-OEA-002, Technology Accessibility for Web Content and Applications when developing solutions for the state. The Contractor agrees to indemnify, save, and hold harmless the state, its employees, agents and assignees (collectively, the “Indemnified Parties”), against any and all costs, expenses, claims, damages, liabilities, court awards and other amounts (including attorneys’ fees and related costs) incurred by any of the Indemnified Parties in relation to the Contractor’s failure to comply with §§24-85-101, et seq., C.R.S., or the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103(2.5). Any additional costs to add accessibility features will be the obligation of the Contractor, and any addition or change to the Price Proposal will be disallowed. ARTICLE 21 – Reserved. ARTICLE 22 - VENDOR PERFORMANCE FEEDBACK The City of Wheat Ridge has implemented a requirement for Project Managers to assess each vendor’s performance and issue a determination as to whether the City should award the vendor future City contracts. All contracts will need to be considered as part of the requirement. The following criteria will be evaluated annually for renewable contracts and at contract closeout for one-time agreements: a. Work completed on time b. Work completed within budget c. Work completed as per the Scope of Work d. Future awards recommendation ARTICLE 23 – INTERNAL TEAM REVIEW Each party has reviewed the items contained within this contract and recommend executing this contract to proceed with the agreed upon Statement of Work. ______________________________________ __________ Whitney Mugford-Smith, Procurement Manager Date Signed ______________________________________ __________ Mark Westberg, Civil Engineer Date Signed ______________________________________ __________ Maria D’Andrea, Director of Public Works Date Signed ______________________________________ __________ Patrick Goff, City Manager Date Signed ARTICLE 24 – AUTHORIZATION Each party represents and warrants that it has the power and ability to enter into this agreement, to grant the rights granted herein, and to perform the duties and obligations described herein. IN WITNESS WHEREOF, the parties hereto have executed this agreement in two (2) copies, each of which shall be deemed an original on the day and year first written above. ATTEST: OWNER CITY OF WHEAT RIDGE 7500 W. 29TH AVENUE MARGY GREER, SENIOR DEPUTY CITY CLERK WHEAT RIDGE, CO 80033 303-234-5900 DATE BUD STARKER, MAYOR (Seal) CONTRACTOR APPROVED AS TO FORM: EVstudio 5335 W. 48th Ave. Ste. 300 Denver, CO 80212 GERALD DAHL, CITY ATTORNEY AUTHORIZED SIGNATURE ATTEST TO CONTRACTOR: PRINTED NAME NAME TITLE TITLE DATE DATE CLEAR CREEK CROSSING BUS TERMINAL CITY OF WHEAT RIDGE RFP-24-138 ROXANNE JACOBSON PROJECT MANAGER ROXANNE.JACOBSON@EVSTUDIO.COM P: 303.670.7242 X48 EVstudio / 2EVstudio / 2 City of Wheat Ridge Procurement Attn: Whitney Mugford-Smith 7500 W. 29th Ave., 1st Floor Wheat Ridge, CO 80033 RE: City of Wheat Ridge, Clear Creek Crossing Bus Terminal RFP July 25, 2024 Dear Whitney and Other Members of the Selection Committee: Thank you for the opportunity to express our interest in partnering with the City on the design and construction of the proposed bus terminal and driver relief building within the Clear Creek Crossing development. EVstudio is excited about the prospect of contributing to a project that will significantly enhance public transportation services in western Wheat Ridge and the adjacent areas, and reestablish access to important educational, recreational, retail, medical, and employment centers in the area. We understand the critical need to reestablish RTD Routes 28 and 32, providing residents with access to essential services along 26th and 32nd Avenues, and Kipling and Youngfield Streets. The continuation of Route 38 to the new Lutheran Hospital will further ensure seamless connectivity for the community. EVstudio’s experienced multidisciplinary team of architects and engineers is uniquely positioned to assist the City through every stage of this development. As you’ll see in the following pages of this document, we have a proven track record of working collaboratively with local transportation authorities and municipal bodies, ensuring that projects progress smoothly from conceptualization through construction. Our design approach will emphasize the creation of a functional and aesthetically pleasing bus terminal and driver relief building, and our entire team is committed to incorporating sustainable design principles, prioritizing user-centric solutions, and meticulously planning every aspect of the project. We believe that our multidisciplinary approach, organized by market sector, enables us to provide a comprehensive range of integrated services and experience that ensures every aspect of your project is expertly addressed. Our dedication to excellence and client-centric approach make us the ideal partner for this important initiative. We are eager to leverage our expertise to create a transportation hub that will significantly improve lives of the community members that live and work in and around the Clear Creek Crossing development. Thank you for considering our proposal. We look forward to the opportunity to discuss how we can contribute to the success of this project. Sincerely, Roxanne Jacobson Multifamily Studio Leader roxanne.jacobson@evstudio.com 1. FIRM CAPABILITIES & REFERENCES EVstudio / 3 18 Years in Business 37 Counties Served 50% of EVstudio design team members with Civil Engineering degrees or licenses COUNTY WHERE EVSTUDIO HAS PROJECT EXPERIENCE a. Provide an overview of your company’s history. Include information on management, firm size, number of employees, years in business, location of working office, and other DBA’s. With a dynamic team of 92 dedicated professionals and an impressive portfolio of over 4,000 projects, EVstudio stands at the forefront of excellence in design and engineering services. Our commitment to delivering unparalleled solutions tailored to each client’s unique vision sets us apart in the industry. At EVstudio, we pride ourselves on our multidisciplinary approach, meticulously organized by market sector, which enables us to provide a comprehensive range of integrated design services. From architecture to engineering (including MEP, structural, and civil disciplines), planning, interior design, field services, and beyond, our diverse expertise ensures that every aspect of your project is expertly addressed. Since our inception in 2006, EVstudio has been a trailblazer in revolutionizing the collaborative design process. Our dedication to fostering collaboration among our talented teams enhances efficiency and communication, resulting in designs that seamlessly blend aesthetics with peak efficiency. This collaborative ethos also translates into quicker turnaround times, ensuring that your project progresses smoothly from concept to completion. AREAS OF EXPERTISE SERVICES Civil Engineering Structural Engineering MEP Engineering Architecture Planning MARKETS Commercial Modular Residential OFFICE ADDRESS 5335 W. 48th Ave. Denver, CO 80212 EVstudio / 4 b. Provide references for projects of similar size and scope: include the name, current phone number and email address of the owner’s project manager for each project listed. Provide total dollar amount and a brief summary of the work performed, listing any sub-consultants you may have partnered with. EVERGREEN PARKS & REC Design Program | Evergreen, CO EVstudio has partnered with Evergreen Parks & Recreation Department (EPRD) since 2017 on nine projects and counting, including campus-style planning and projects focused on structure renovations, MEP updates, ADA parking improvements, and access modifications. We were chosen to partner with EPRD on the strength of our commitment to incorporate community feedback into our designs. Dollar Amount: $800,000+ Construction Costs Sub-Consultants / Partners: N/A REFERENCE Bob Schmitz, Facility Operations Manager bschmitz@eprdco.gove / 720.880.1113 16TH & SIMMS STREET Public Street Improvements | Lakewood, CO One of EV’s many public street projects, this project involved reconstruction of a private parcel and three blocks of public street and walkway improvements around the building. These improvements included cross slope, curve criteria, and ADA walk. Dollar Amount: $60,000 Design Fee Sub-Consultants / Partners: N/A REFERENCE Mike Levison, Owner/Developer mlevison@metroventureproperties.com / 303.915.1759 CDOT US-70 Road Reconstruction | Denver, CO EVstudio provided shoring and stabilization during the reconstruction of this 10-mile stretch of highway, which allowed for the addition of two express lanes, removal of an old viaduct, and addition of a 4-acre park over a portion of the interstate. Dollar Amount: $1.2 billion Total Costs Sub-Consultants / Partners: Kiewit Infrastructure Co., Thorcon Shotcrete and Shoring REFERENCE Phil Mazzarella, Project Manager philip.mazzarella@kiewit.com / 303.241.5479 EVstudio / 5 ROUTT COUNTY FAIRGROUNDS Facility Renovation | Routt County, CO Currently active, this project is intended to evaluate and renovate the existing restroom, provide site and structure engineering for and replace an existing Lean-To structure, and design a new maintenance equipment shop. The goal is to maximize the existing infrastructure in order to stretch the County’s budget to add to the fairground facilities. Deliverables include site analysis, design development, stamped construction drawings, and additional construction support. Dollar Amount: $60,000 Design Fee, $300,000 Construction Costs Sub-Consultants / Partners: N/A REFERENCE Steve Faulkner, Facilities Project Manager sfaulkner@co.routt.co.us / 970.870.5218 CLEMENT PARK Park Design | Littleton, CO This park’s project included an in-depth planning scope, permitted by Jefferson County. EVstudio had an extensive design role for this project, including energy- efficient lighting, new splash pads for the splash park, a concessions pavilion, and pool house. Stand-out designs for this project were the athletic shelter, the new inclusive playground, and the bathroom building. EVstudio designed 2,454 SF of buildings and interiors for Clement Park. Dollar Amount: $6.5 million Construction Costs Sub-Consultants / Partners: Hines, Inc.REFERENCE Sean Kitners, Park Planner seank@fhprd.org / 303.409.2303 c. Demonstrate experience in overseeing and coordinating multiple, concurrent projects. EVstudio is a full-service integrated firm, providing civil, structural, and MEP engineering as well as architecture and planning services for a variety of projects in the commercial, modular, and residential markets. Since 2006, this integrated approach has required constant coordination of single, dual, and multiple discipline projects across these sectors, so our firm is very familiar and has extensive experience with the demands of overseeing multiple projects at the same time. d. Discuss your firm’s familiarity with the project area and local market. We are very familiar with the Denver metropolitan area and local market, having completed more than 10 projects in Jefferson County in the last 18 months, including over one mile of public road right-of-way. The project area in Wheat Ridge is located less than five miles west of the EVstudio office, and the site location is one that both Brian Welch and Roxanne Jacobson, our two lead team members for this project, drive by every day on their way to and from work. e. Provide a statement agreeing to provide and maintain insurance per the RFP requirements, if awarded. If awarded this project, EVstudio agrees to provide certificates of insurance and maintain that insurance for the duration of work required to complete the project, per the requirements listed in the Request For Proposal. EVstudio (“the Contractor”) shall maintain a Commercial General Liability insurance policy to protect the Contractor and the City from any and all claims of bodily injury and property damage, including death, which may arise from the Contractor’s operations and completed operations under this Contract. This policy shall be the primary and non-contributory insurance for any such claims and shall not contain any clauses which limit its primary coverage. f. Disclose any relationships the owner or employees may have that could be construed or perceived as personal or organizational conflicts of interest. EVstudio does not have any relationships that could be construed or perceived as conflicts of interest in any way related to this project. g. Provide a brief summary regarding your firm’s financial stability. Disclose whether or not your firm or any affiliates have filed for bankruptcy or reorganization under bankruptcy laws. Our firm is in strong financial standing and we can confidently disclose that neither our firm nor any of our affiliates have filed for bankruptcy or reorganization under bankruptcy laws. We are committed to responsible management practices and fiscal strength and resilience. EVstudio / 6 10+ Projects completed in Jefferson County in the last 18 months 6.2 MILES Distance from EVstudio’s office to project site EVstudio Office 5 mile radius 10 mile radius Project Site RTD Olde Town Arvada Station EVstudio / 7 a. Identify the team members and their respective roles, including any sub-consultants. Our EVstudio design team will stay consistent throughout the project. Roxanne Jacobson will be our main contact/Project Manager and Brian Welch will lead the Civil design efforts. Jeff Scott will be the Project Architect, Katelyn Wager will be our Structural Engineer, and Jon Anderson will lead all MEP components of the project. Alex Knuth will provide expert inspections and any additional Field Services needs. EVstudio is an integrated team, providing architecture, engineering, and all other services listed in this RFP in house. This integrated approach allows our clients to reap the benefits of a fully integrated team of professionals that cover all bases, therefore eliminating the need to hire any sub-consultants. Fewer consultants provides the advantage of seamless collaboration among all disciplines, resulting in efficient project delivery, streamlined communication and coordination, and innovative solutions that harmonize both design and functionality with fewer changes, less rework, and lower costs. b. Provide resumes of essential staff; indicate experience with similar projects, credentials of training, education, and certifications, and lengths of time with the company, Pages 9-13 include the resumes of the essential staff members introduced in the previous response. This seasoned design team of Brian, Jeff, Katelyn, and Jon boasts a rich history of successful collaboration, seamlessly integrating their expertise on numerous previous projects. Their cohesive synergy stems from a shared commitment to innovation, evident in their ability to overcome challenges and deliver results. Roxanne is often involved in these efforts as Project Manager, with oversight of all aspects necessary to help this partnership ensure the realization of their creative vision while exceeding the expectations of our clients. c. Outline experience and references of the project manager on similar projects in the same capacity. Roxanne has extensive experience with RTD projects and the required standards from her work prior to joining EVstudio. These projects include: • RTD FasTracks - I-225 LRT Corridor - Iliff Station Final Design - Assisted in the completion of final design construction documents and played a large part in project coordination with civil, MEP, and landscape architecture for a new station that included a center platform, four-bay bus transfer center, and 600-vehicle Park-n-Ride facility. • RTD FasTracks - I-225 LRT Corridor - Preliminary Engineering - Part of the design team responsible for preparation of preliminary engineering documents for station architecture. She also led design workshops with the public to share current plans and accept feedback on station design. • RTD FasTracks - West Corridor, Denver Federal Center Intermodal Station - Involved in the conceptual design of an intermodal facility and 1000-space parking structure to service the 16-bay bus transfer station (the largest in the RTD system), including preliminary schematic drawings and a detailed site model. • RTD FasTracks - West Corridor LRT Final Design - Part of the design team focused on concept development, including retail development, advancing construction documents, station area planning, and 2. SCOPE OF SUBMISSION costing exercises. Also responsible for a considerable amount of coordination with a broad range of disciplines, which, on a project this size, was significant to the overall success. • RTD FasTracks - Olde Town Arvada Station - As one of the many stations included in the Eagle P3 G-line corridor project, Olde Town Arvada was a favorite for Roxanne. She loves the Olde Town Arvada area and was excited to work on the final station design, plaza and pavement designs, and general pedestrian outdoor spaces. d. Describe individual experiences with the City, RTD, or other government agencies. Detail experience in the Denver metropolitan and other areas in Colorado. As previously mentioned, both Brian Welch and Roxanne Jacobson have abudant experience with RTD projects throughout their careers. Our firm as a whole has extensive history working with public and government entities throughout the state of Colorado, having served 37 different counties throughout the state. We are familiar with the governing agencies in and around the Denver metropolitan area, having completed more than 10 projects in Jefferson County in the last 18 months, including over one mile of public road right-of-way. Our experience also includes working with the state and government agencies listed above to successfully complete public works projects. e. Describe the unique strengths and relevant experience your firm offers. EVstudio provides both architecture and engineering in house, allowing our clients to have access to one full-service group of professionals that covers all bases for a variety of markets. This gives us the unique ability to pull anyone into any conversation at any time. This collaborative approach allows us to deliver exceptional results while maintaining flexibility and efficiency throughout the project life cycle. As a result, the process of dealing with sub- consultants and wait times is not an issue we commonly deal with. We approach projects from a different angle than your average architecture firm, leveraging the strengths and capabilities of our team members to ensure optimal resource allocation and provide a robust and dynamic support system. The multidisciplinary aspect of EVstudio will lend itself nicely to a largely RTD-focused project. We understand the importance of spot- on coordination and the urgency it takes to push what seems like a small project over the finish line. Our extensive bench of skilled professionals backs our key leaders, guaranteeing that every aspect of your project receives the highest level of attention and expertise. There is no need for a complicated team for a relatively simple engineering project like this. Working with EVstudio helps streamline the process from start to finish. Between our extensive public works experience and our 17-year history with structural projects in the Western region, we are the team for the job. EVstudio / 8 STATE / GOVERNMENT / PUBLIC WORK EXPERIENCE • CO State Parks and Wildlife • CO Department of Transportation • US Department of Energy • US Department of Agriculture • US Army • CO Army National Guard • Summit, Eagle, Clear Creek, and Jefferson Counties • Denver International Airport • National Nuclear Security Administration • Additional towns/ cities EVstudio / 9 Roxanne is a Principal at EVstudio and has been managing projects in the AE industry for over 17 years. She currently leads EVstudio’s Multifamily Studio and focuses on projects ranging in size from small town home projects to multi-building/multi-use projects housing 500+ residents. Roxanne has been involved in many renovations of both commercial and residential properties and learns something new from each one. She enjoys working with our in-house Civil team on developing site plans that capture project-specific goals while meeting site and Jurisdictional requirements. Her favorite part of any project is the early design phases where our teams get to work with clients on really understanding their project goals. She also has extensive RTD experience in Denver and the surrounding areas from her role with a previous employer, and was heavily involved with the schematic design, construction documentation, and significant project coordination for multiple disciplines on transit facilities, shelters, parking structures, and light rail station design. ROXANNE JACOBSON Project Manager / Principal EDUCATION Bachelor of Science in Architectural Studies –Southern Illinois University FEATURED PROJECTS RELEVANT EXPERIENCE • RTD 1-225 Light Rail Station Design & CA – Aurora, CO* • RTD Operations Control Center Renovation – Denver, CO* • RTD Eagle P3 Commuter Rail Station Design – Denver, CO* • RTD West Corridor Intermodal Facility & Station Design - Denver, CO* • Mason Corridor BRT Schematic Design – Fort Collins, CO* • RTD Eagle P3 Olde Town Arvada Station Design - Arvada, CO* • Airport Renovation/Expansion – Regina Saskatchewan* • West Rifle Creek Bunkhouse Redesign — Grand Junction, CO *Experience prior to EVstudio Excluded from page count per RFP Years W i t h EVstu d i o7 Availa b l e Capacity 40% EVstudio / 10 BRIAN WELCH / P.E. Principal / Lead Civil Engineer Brian not only leads a dynamic team of civil engineers, but acts as a consultant when clients need advice. His hands-on construction background blended with his design expertise make him a unique reference. EVstudio’s clients have come to rely on Brian for precision, project management excellence, and design solutions that obliterate the impossible. Brian uses his extensive experience and questioning to pinpoint design options no one else can see. For this project, Brian will leverage his extensive experience and coordination skills among the architecture, structural, and MEP teams. His team will make sure your property supports your design, a robust structure, and peak performing systems. LICENSES Licensed P.E. in CO, MN, MI, NE, VA, WY, KS, ID EDUCATION Bachelor of Science, Civil Engineering – Minnesota State University FEATURED PROJECTS RELEVANT EXPERIENCE • West Rifle Creek Bunkhouse Redesign — Grand Junction, CO • Cherry Creek State Park Master Plan – Aurora, CO • Clement Park – Littleton, CO • 16th & Simms Street – Lakewood, CO • 9th & 10th Avenue Improvements – Lakewood, CO • Element Engineering Alma, Water Treatment Plant – Ouray, CO • Evergreen Parks & Rec Division Marshdale Park Improvements – Evergreen, CO • Evergreen Parks & Rec Division North Trail Master Plan – Evergreen, CO • Evergreen Parks & Rec Division Marshdale/Buchanan/Wolf Center ADA Compliance – Evergreen, CO Excluded from page count per RFP Years W i t h EVstu d i o7 Availa b l e Capacity 35% EVstudio / 11 Jeff is a licensed architect with vast experience on community projects. Jeff thrives on creating unique and valuable designs. He enjoys building relationships that last beyond the completion of a project. Since joining EVstudio, he’s greatly contributed to our portfolio. He is currently the lead on the Center for the Arts Evergreen and Pueblo del Sol Recreation Center. He knows how to create municipal facilities that respect the design goals and budget. Jeff will work with the team to make sure all drawings are completed on time for permitting processes, a process he knows well with projects in the mountain region. Licensed Architect (NCARB) in CO LICENSES EDUCATION JEFF SCOTT / NCARB Project Architect FEATURED PROJECTS RELEVANT EXPERIENCE • Routt County Fairgrounds - Routt County, CO • Clear Creek Shooting Range – Clear Creek, CO • West Rifle Creek Bunkhouse Redesign — Grand Junction, CO • Addenbrooke Classical Academy Bathroom Renovations - Denver, CO • Crown Pointe Academy Education Building – Westminster, CO • TLC Learning Center Pre-K Building – Longmont, CO • Element Engineering Alma, Water Treatment Plant – Ouray, CO • Edgewater Community Cabins – Granby, CO • RidgeGate Station – Lone Tree, CO • Dry Creek Business Park – Broomfield, CO Excluded from page count per RFP Years W i t h EVstu d i o3 Savannah College of Art & DesignBowling Green State University Availa b l e Capacity 55% EVstudio / 12 Katelyn leads the Municipal and Commercial division of EVstudio’s Structural Engineering department and has extensive experience in parks and recreation, municipal spaces, residential design, commercial design, and client management. Her specialty is in foundation design, plus familiarity with soil pressure and support needed in various conditions, especially in Colorado. Katelyn has extensive experience in structural engineering for large community spaces and will be key in maximizing the potential of your building. Her other strengths lie in continually communicating with project stakeholders, ensuring timelines are met, and working through solutions. Her favorite part of her job is seeing EVstudio projects come to life while visiting project sites throughout the build process, giving her personal attention to projects in progress to ensure success. Licensed P.E. in CO, ID LICENSES Bachelor of Science – Civil EngineeringUniversity of Evansville EDUCATION KATELYN WAGER / P.E. Structural Engineer FEATURED PROJECTS RELEVANT EXPERIENCE • Routt County Fairgrounds - Routt County, CO • Element Engineering Alma, Water Treatment Plant – Ouray, CO • West Rifle Creek Bunkhouse Redesign — Grand Junction, CO • Addenbrooke Classical Academy Bathroom Renovations - Denver, CO • TLC Learning Center Pre-K Building – Longmont, CO • Harmony Recreation Center – Aurora, CO • Home Place Ranch Amenity Center – Monument, CO • Independence Ranch Amenity Building – Elizabeth, CO • Providence Village Recreation Center – Springs Ranch, CO Excluded from page count per RFP Years W i t h EVstu d i o11 Availa b l e Capacity 60% EVstudio / 13 With over 18 years of experience in the field, Jon brings a seasoned eye to the EVstudio team as the MEP Engineering Co-Director. He has experience with outdoor restrooms, training facilities, city community centers, and municipal buildings. A CSU Pomona graduate with a Bachelor of Science in Mechanical Engineering, Jon gives every project a unique approach for sustainable design and green building solutions. Jon has extensive design experience across a variety of sectors including K-12, higher education, justice/civic, workplace, multi-family, laboratory, federal, and more. He also has experience with commissioning, controls upgrades, energy reports, plant metering, and other sustainability measures. Jon’s initiative in the workplace and expertise in this type of work make him highly qualified for this project. Licensed P.E. in CO, CA, and IN ASHRAE LICENSES Bachelor of Science – Mechanical EngineeringCalifornia State Polytechnic University EDUCATION JON ANDERSON / P.E. Co-Director of MEP Engineering FEATURED PROJECTS RELEVANT EXPERIENCE • Sonder’s Waters Edge Outdoor Restrooms (Large & Small) - Fort Collins, CO • Clear Creek Range Training Facility – Clear Creek County, CO • Ouray Water Treatment Plant - Ouray, CO • UCCS Baseball Facility Outdoor Restrooms - Colorado Springs, CO • Addenbrooke Classical Academy Bathroom Renovations - Denver, CO • Element Engineering Alma, Water Treatment Plant – Ouray, CO • Routt County Fairgrounds - Routt County, CO • CSU Ft. Collins Outdoor Teams Building – Ft. Collins, CO • GVRE Amenities Center – Aurora, CO Excluded from page count per RFP Years W i t h EVstu d i o2 Availa b l e Capacity 45% a. Provide information on current and projected (next 18 months) workload and show that the consultant team has adequate resources to have the project ready to advertise by Summer 2025. Our team maintains a consistent backlog of 8-12 weeks of work with a team that has over 80 employees, most of them in the engineering field. We would have more than enough time to appropriate the necessary resources and would have the entire project assigned through our workflow process. b. Detail your approach in managing work to meet the project deadlines with the expedited schedule. Our team has the ability to schedule and assign most of the necessary resources for this project internally, which allows us flexibility to hit challenging schedules. Given the lead time for this project, we have no issues running our full schedule with necessary resources into our workflow. Scheduling all disciplines under a comprehensive controlled schedule is our biggest asset when delivering multi-discipline work. c. Identify any foreseeable problems in the implementation of the project schedule with proposed solutions to overcome the problem. Getting approval to start the survey work and coordinate with utility providers will be pivotal items. We don’t have concerns about survey timing, but getting timely responses from utility providers is always a challenge. We have several great relationships that we would leverage to ensure we can get the necessary answers for this project. The introduction of a Risk Management plan will be an important step in the process to help stay both on schedule and on budget. Every project has inherent risks and with the majority of them being known on a project like this, tracking and reviewing those risks on a bi-weekly basis will keep things moving in the right direction. EVstudio / 14 Highland Fire House - Denver, CO 3. EFFECTIVE PROJECT APPROACH & TIMELINE EVstudio / 15 d. Describe how the identified milestones will be achieved or how those milestones need to be changed. The 14-16 week design schedule does not need to be altered for us to complete the work, however it would be very helpful if a survey and geotech report were able to be developed prior to the project kick-off. The 30%, 90% process with 6 weeks and 8 weeks respectively will be scheduled and resources appropriated to complete. Given the lead time, we can assign these resources early as previously mentioned to ensure they are prepared and ready to complete the work. Our project management team conducts weekly studio and project specific meetings to review progress risks and track schedule. If needed, we have additional resources that can be added to the project if the scope increases or additional requests are made by the client. e. Demonstrate your understanding of the technical requirements to manage the design work, complete the ROW documents, and provide fully accessible facilities. Our team has been producing full-service work for governmental agencies for nearly two decades. This full-service approach stresses the importance of coordinating important details like door location, stoop interaction, and ADA pathways both internally and externally, with clarity of specification among items that can cross between the architectural, civil, structural, and MEP components, and more. This is a simple but technical project that will require attention to all the details, from the ramps to the handrails, utilizing multi-directional movement and corresponding slopes and widths to comply. WWhheeaatt RRiiddggee CCCCCC BBuuss TTeerrmmiinnaall Page 1 of 1Exported on July 25, 2024 9:29:20 AM PDT f. Provide proposed schedule demonstrating the project can meet the advertisement date. The timeline below shows a proposed schedule with general milestones based on the advertisement date. We typically involve the proper stakeholders in the development of the final project schedule. We will be happy to talk more about that process and specific phases and timelines if we are selected for an interview. Kick-Off Meeting Submit Pre-App Materials Pre-App Meeting Deliver 30% Plans Deliver 90% Plans Approvals EVstudio / 16 4. IMPLEMENTATION, INSTALLATION, OR PLAN EFFECTIVENESS a. Discuss your customer service philosophy and your firm’s approach toward client communication and reporting. The client team will receive a weekly status report from the EVstudio team each Friday identifying progress made that week and forecasted progress for the coming weeks. It will also include any high risk items that could affect budget and/or schedule. Any outstanding items needing response or additional follow-up will be included to keep potential issues front and center. b. Discuss quality control methodology, including a description of the quality control and quality assurance processes used during the design stages of the project and who on the project team will be responsible for accomplishing these tasks. EVstudio conducts our own Internal Technical Review (ITR) process on all projects capturing the initiating drafting, reviewer comments, highlighting to show completion, and final a back-check to ensure comments have been addressed. This process shall occur before sending any documents to our Clients or the Authority Having Jurisdiction. c. Discuss cost control methodology, including estimates of probable cost within the owner’s established budget and coordination of value engineering activities. Controlling cost during a project could be considered one of the most important forms of risk mitigation. With constantly fluctuating material costs, material inventory, and labor costs/availability, it can be difficult to nail down pricing over a long period of time. The project’s Risk Management Plan will include line items for costs that need monitoring over the life of the project as well as items that could cause schedule delays. If deemed necessary, the teams can review the design and drawings from a Value Engineering perspective to reduce overall project costs. d. Discuss your firm’s billing procedures, claims processing, reporting, collection, and customer service policies. EVstudio follows industry standard processes for its accounting, invoicing, and collections. We generally invoice monthly per the terms of our contracts. Payments are due per the contracts, upon receipt. We endeavor to work with our clients and maintain positive relationships through constant communication and clear reporting. e. Detail any value-added services such as reporting, training, public outreach, educational programs, resources, health and safety programs, investments, or service at public events. EVstudio holds various health and safety certifications, as we often conduct construction inspections. As for public outreach, we have utilized various approaches including public meetings, physical mail, project specific website design, large-scale imagery, virtual surveys, and more. Our team takes an individualized approach to public outreach based on each project’s needs. Multi-Modal Transportation Station - Design Charette EVstudio / 17 a. Provide a detailed fee estimate with staff, hours, and hourly rates to complete the identified scope of work. Include all reimbursable expenses, which should be assumed to be billed at cost, without mark-up. All scopes of work included in the RFP have been included in the fees below. EVstudio will provide all services under our umbrella. b. Outline all rates/fees for staff including fringe benefits, payroll taxes, insurance, and overhead costs. All taxes, insurance, and other staff benefits are included in EVstudio’s hourly rates, as listed below. c. List pricing for any or all of the requested services. The chart below identifies pricing for all services included in this proposal. d. Identify potential cost savings with the identified scope of work. With limited need for sub-consultants, EVstudio’s team can provide the identified scope of work. e. Rates are negotiable. EVstudio acknowledges that the rates provided are negotiable and takes no exception to this part of the RFP. 5. FEE ESTIMATE ESTIMATED HOURS ESTIMATED DURATION LUMP SUM FEE 30% Plans 50 8 weeks $9,200 90% Plans 50 8 weeks $9,200 Final Plans & Approvals 20 20 weeks $10,600 30% Plans 200 8 weeks $36,000 90% Plans 166 8 weeks $30,000 Final Plans & Approvals 56 20 weeks $10,000 TOTAL 542 36 weeks $105,000 Architecture & Engineering 112 40 weeks $20,000 ENGINEERING (ACCESS, SURVEY, GEOTECH, ROW, SUE + STRUCTURAL, MEP FOR DRS) ARCHITECTURE / PROJECT MANAGEMENT CONSTRUCTION ADMINISTRATION EVstudio / 18 Supplemental Forms Excluded from page count per RFP RFP-24-138-CCC BUS TERMINAL PROPOSER INFORMATION AND ADDENDUM ACKNOWLEDGMENT FEIN / SSN (Required) DUNS Federal ID number COMPANY NAME ADDRESS CITY STATE ZIPCODE PHONE CELL AUTHORIZED SIGNATURE REQUIRED—MUST BE IN INK or Digital PRINTED NAME Roxanne Jacobson TITLE Principal, Director of Architecture EMAIL roxanne.jacobson@evstudio.com PROPOSER IS RESPONSIBLE FOR FOLLOWING UP ON ALL ADDENDA ACKNOWLEDGE ADDENDA: Proposer is responsible for confirming receipt of each addendum; please initial as applicable. #1 #2 #3 #4 DO NOT CONTACT THE REQUESTING DEPARTMENT OR MEMBERS OF THE EVALUATION COMMITTEE Signature acknowledges that proposer: 1)Has read the RFP documents thoroughly prior to submitting a proposal, 2)Will fulfill the obligations in accordance to the scope of work or specifications, terms, and conditions, 3)Is capable of performing quality work to achieve the City objectives, and 4)Is submitting without collusion with any other individual or firm. Proposer must complete and SUBMIT this form with your proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from proposing. EVstudio 5335 W. 48th Ave., Suite 300 Denver CO 80212 956391549 303-670-7242 20-4963614 EVstudio / 19 Supplemental Forms Excluded from page count per RFP Title VI of the Civil Rights Act of 1964 prohibits discrimination of the basis of race, color or national origin by any entity receiving Federal financial assistance. The City of Wheat Ridge is a recipient of Federal financial assistance and as such, it—as well as all of its responsible agents, contractors and consultants—is required by the United States Department of Transportation Title VI Regulations at 49 CFR Part 21 (the Regulations) to assure nondiscrimination. The City of Wheat Ridge assures that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, or national origin under any program or activity conducted by the City. All bidders are hereby notified that the City of Wheat Ridge will affirmatively ensure that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. This applies to all solicitations for bids for work or material subject to the Regulations, and for all proposals for negotiated agreements. The bidder, whose name and signature appear below, certifies and agrees as follows: 1.The bidder shall comply with the provisions of Title VI of the Civil Rights Act of 1964. 2.The bidder assures the City of Wheat Ridge that disadvantaged business enterprises are afforded fullopportunity to submit bids as sub-contractors or sub-consultants and will not be discriminated against onthe grounds of race, color or national origin in consideration for award. 3.The bidder shall comply with all reasonable requests made in the course of an investigation of Title VI, theRegulations and this assurance by the Colorado Department of Transportation, the US Department ofTransportation or the City of Wheat Ridge, as a sub-recipient of Federal financial assistance. 4.The bidder agrees that the United States has a right to seek judicial enforcement with regard to any matterarising under Title VI, the Regulations and this assurance. FIRM: (Print full legal name of company) AUTHORIZED SIGNATURE: Printed Name and Title: Roxanne Jacobson, Principal and Director of Architecture Date Certified and Agreed: July 25, 2024 Attestation: (A corporate attestation is required) Place corporate seal below: BY: Corporate Secretary or Equivalent Proposer must complete and SUBMIT this form with your proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from proposing. CITY OF WHEAT RIDGE, CO NON-DISCRIMINATION ASSURANCE FORM TITLE VI REGULATIONS AT 49 CFR PART 21 EVstudio EVstudio / 20 Supplemental Forms Excluded from page count per RFP COMPANY SUBMITTING PROPOSAL STATE OF: COUNTY OF: ___________________Roxanne Jacobson__________________of lawful age, being duly sworn, on oath says that (s)he is the agent authorized by the Bidder to submit the attached bid. Affidavit further states that the Bidder has not been a party of any collusion among Bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or any Federal, State or Municipal official or employees as to quantity, quality, or price in the prospective Contract, or any other items of said prospective Contract; or in any discussions between bidders and any Federal, State or Municipal official concerning exchange of money or other thing of value for special consideration in the letting of a Contract. NAME Roxanne Jacobson TITLE Principal and Director of Architecture Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC SIGNATURE My Commission Expires: Proposer must complete and SUBMIT this form with your proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from proposing. CITY OF WHEAT RIDGE, CO NON-COLLUSION AFFIDAVIT RFP-24-138-CCC BUS TERMINAL EVstudio Colorado Jefferson 25th November 11th, 2027 24July Title VI of the Civil Rights Act of 1964 prohibits discrimination of the basis of race, color or national origin by any entity receiving Federal financial assistance. The City of Wheat Ridge is a recipient of Federal financial assistance and as such, it—as well as all of its responsible agents, contractors and consultants—is required by the United States Department of Transportation Title VI Regulations at 49 CFR Part 21 (the Regulations) to assure nondiscrimination. The City of Wheat Ridge assures that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination on the grounds of race, color, or national origin under any program or activity conducted by the City. All bidders are hereby notified that the City of Wheat Ridge will affirmatively ensure that disadvantaged business enterprises will be afforded full opportunity to submit bids in response to all invitations and will not be discriminated against on the grounds of race, color or national origin in consideration for an award. This applies to all solicitations for bids for work or material subject to the Regulations, and for all proposals for negotiated agreements. The bidder, whose name and signature appear below, certifies and agrees as follows: 1.The bidder shall comply with the provisions of Title VI of the Civil Rights Act of 1964. 2.The bidder assures the City of Wheat Ridge that disadvantaged business enterprises are afforded fullopportunity to submit bids as sub-contractors or sub-consultants and will not be discriminated against onthe grounds of race, color or national origin in consideration for award. 3.The bidder shall comply with all reasonable requests made in the course of an investigation of Title VI, theRegulations and this assurance by the Colorado Department of Transportation, the US Department ofTransportation or the City of Wheat Ridge, as a sub-recipient of Federal financial assistance. 4.The bidder agrees that the United States has a right to seek judicial enforcement with regard to any matterarising under Title VI, the Regulations and this assurance. FIRM: (Print full legal name of company) AUTHORIZED SIGNATURE: Printed Name and Title: Roxanne Jacobson, Principal and Director of Architecture Date Certified and Agreed: July 25, 2024 Attestation: (A corporate attestation is required) Place corporate seal below: BY: Corporate Secretary or Equivalent Proposer must complete and SUBMIT this form with your proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from proposing. CITY OF WHEAT RIDGE, CO NON-DISCRIMINATION ASSURANCE FORM TITLE VI REGULATIONS AT 49 CFR PART 21 EVstudio EVstudio / 21 Supplemental Forms Excluded from page count per RFP The following information is considered the minimum required to evaluate the qualifications of vendors intending to provide services for the City of Wheat Ridge. Any additional information the vendor feels is pertinent, or which clarifies items below, is welcome and may be attached. The City will contact previous clients and references as a part of the evaluation process; thus, letters of reference may shorten the evaluation period, if they are attached to this form. 1.Name of firm: Address: State: Zip: Phone: Principal in Charge: Email: Type of business organization: Sole Proprietorship Corporation Partnership Limited Partnership State in which incorporated: Joint Venture Name, position, and address of contact person regarding the information on this form: Number of years your firm has done business under current name: 18 years Previous firm names and / or partnerships (or firms you have had any interest in), and number of years of each name: 2.Attach a list of all major accounts for the past two (2) years. For each account indicate the following: •Original contract bid amount •Owner (address, telephone number, and contact name) •Account services provided CITY OF WHEAT RIDGE, CO VENDOR QUALIFICATION FORM B RFP-24-138-CCC BUS TERMINAL EVstudio 5335 W. 48th Ave., Suite 300 Denver, CO 80212 303-670-7242 CO Roxanne Jacobson roxanne.jacobson@evstudio.com X Roxanne Jacobson, Principal and Director of Architecture 5335 W. 48th Ave., Suite 300, Denver, CO 80212 N/A EVstudio / 22 •Litigation or claims related to each project—state nature of claim(s), the parties, the dollar value, the status and outcome—including the value of any judgment(s) or settlement(s) •Name, address, and phone number(s) of reference(s) 3.List major equipment, facilities, number and type of employees available for City contract work. Specify type of work normally done by your forces, and type of work you normally subcontract. 4.Have you ever terminated or abandoned any work prior to completion, or had work completed by others? No Yes If yes, describe the situation: 5.Has your firm—or any firm you have had any interest in—ever been debarred or prohibited from contract work with any government or private institution? No Yes If yes, describe the situation: City Staff will evaluate all qualification forms. The evaluation will include the following: •Verification of statements and information provided •Ability to perform work of similar nature •Financial stability and capability •Any pattern of controversy, poor management, delayed claims, late completion, inferior service or equipment, or other undesirable characteristics This qualification process is not intended to restrict competition. The intent is to protect the City’s legitimate interests by ensuring that vendors are competent, capable of quality work, and financially able to complete the work awarded. Proposer must complete and SUBMIT this form with your proposal or will be considered Non-Responsive and/or Non-Responsible and therefore disqualified from proposing. X X N/A N/A Supplemental Forms Excluded from page count per RFP EVstudio / 23 RFP-24-138-CCC Bus Terminal ACCEPTANCE OF CONDITIONS STATEMENT A.Proposing firm indicates acceptance of the following conditions: 1.City of Wheat Ridge prohibits contracting with firms that employ certain relatives of City employees, unless the City Council determines that the making of such a contract is in the City’s best interest. No City Council member, member of a City Board or Commission, Municipal judge, City Manager, City attorney(s), or employee of the City of Wheat Ridge—or any such person’s spouse, child, parent, brother, sister, dependent or person assuming a relationship being the substantial equivalent of the above—has an existing or pending (direct or indirect) financial, pecuniary, or personal interest in the proposing firm or this Request for Proposals (RFP), except as follows: 2.I / we hereby agree to all instructions, terms and conditions, and specifications contained herein. B.I / we acknowledge the following addenda: Proposing Firm’s Name: Address: Office Phone Number: Cell Phone Number: Submitted by: SIGNATURE DATE TITLE Attest (by officer if corporation) or notary (if individual): SIGNATURE My commission expires (if notarized): DATE N/A EVstudio LLC 5335 W. 48th Ave., Suite 300 Denver, CO 80212 N/A303-670-7242 November 11th, 2027 7/25/24 Principal Supplemental Forms Excluded from page count per RFP Clear Creek Crossing Bus Terminal Project - Design Cost Summary Revised Base Scope Fee Civil Engineering Scope (2 bus bays)$20,000 Alt 3rd bus bay $5,000 Driver relief Station + Site lighting $25,000 Project Management $21,000 Meetings (milestone meeings including kick-off, 30%, 90%, and bid prep) Risk Management (review at milestone meetings) Cost Estimates Survey Scope Topographic survey $7,000 ROW development $1,800 SUE scope $0 Miscellaneous $2,000 Total $81,800 ATTACHMENT 3