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HomeMy WebLinkAbout07-14-2025 City Council Meeting AgendaAGENDA CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO Monday, July 14, 2025 6:30 p.m. This meeting will be conducted as a virtual meeting, and in person, at: 7500 West 29th Avenue, Municipal Building, Council Chambers. City Council members and City staff members will be physically present at the Municipal building for this meeting. The public may participate in these ways: 1. Attend the meeting in person at City Hall. Use the appropriate roster to sign up to speak upon arrival. 2. Provide comment in advance at www.wheatridgespeaks.org (comment by noon on July 14, 2025) 3. Virtually attend and participate in the meeting through a device or phone: Click here to pre-register and provide public comment by Zoom (You must preregister before 6:00 p.m. on July 14, 2025) 4. View the meeting live or later at www.wheatridgespeaks.org, Channel 8, or YouTube Live at https://www.ci.wheatridge.co.us/view Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. The City will upon request, provide auxiliary aids and services leading to effective communication for people with disabilities, including qualified sign language interpreters, assistive listening devices, documents in Braille, and other ways of making communications accessible to people who have speech, hearing, or vision impairments. To request auxiliary aid, service for effective communication, or document in a different format, please use this form or contact ADA Coordinator, (Kelly McLaughlin at ada@ci.wheatridge.co.us or 303-235-2885) as soon as possible, preferably 7 days before the activity or event. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES None APPROVAL OF AGENDA PROCLAMATIONS AND CEREMONIES 1. Proclamation – Mayor’s Monarch Pledge 2. Presentation of Historic Post Office Mural PUBLICS’ RIGHT TO SPEAK a. Public may speak on any matter not on the agenda for a maximum of 3 minutes under Publics’ Right to Speak. Please speak up to be heard when directed by the mayor. b. Members of the Public who wish to speak on a Public Hearing item or Decision, Resolution, or Motion may speak when directed by the mayor at the conclusion of the staff report for that specific agenda item. c. Members of the Public may comment on any agenda item in writing by noon on the day of the meeting at www.WheatRidgeSpeaks.org. Comments made on Wheat Ridge Speaks are considered part of the public record. CONSENT AGENDA None PUBLIC HEARINGS AND ORDINANCES ON SECOND READING None ORDINANCES ON FIRST READING 1. Council Bill No. 13-2025 – an ordinance amending Sections 11-561 and 11-569 of the Wheat Ridge Code of Laws, concerning the Hotel Licensing Program DECISIONS, RESOLUTIONS, AND MOTIONS 2. Resolution No. 35-2025, a resolution approving an Interagency Data Sharing Agreement 3. Motion to approve appointments to the Boards, Commissions, and Committees CITY MANAGER’S MATTERS CITY ATTORNEY’S MATTERS ELECTED OFFICIALS’ MATTERS PROCLAMATION MAYORS’ MONARCH PLEDGE JULY 14, 2025 WHEREAS, the monarch butterfly is an iconic North American species whose multigenerational migration and metamorphosis from caterpillar to butterfly has captured the imagination of millions of Americans; and WHEREAS, both the western and eastern monarch populations have seen significant declines with less than one percent of the western monarch population remaining, while the eastern population has fallen by as much as ninety percent; and WHEREAS, the City of Wheat Ridge recognizes that human health ultimately depends on the well-functioning ecosystems and that biodiverse regions can better support food production, healthy soil and air quality and can foster healthy connections between humans and wildlife; and WHEREAS, every resident of Wheat Ridge can make a difference for the monarch by planting native milkweed and nectar plants to provide habitat for the monarch and pollinators in locations where people live, work, learn, and play; and WHEREAS, the City of Wheat Ridge has committed to a future of sustainable environmental outcomes with programs such as Sustainable Wheat Ridge and Regenerate Wheat Ridge. NOW THEREFORE BE IT RESOLVED that I Bud Starker, Mayor of the City of Wheat Ridge, and the Wheat Ridge City Council call upon the City of Wheat Ridge, to join us in recognizing July 14, 2025, as MAYORS MONARCH PLEDGE DAY in the City of Wheat Ridge and encourage all residents to participate in community activities that support and celebrate monarch conservation IN WITNESS WHEREOF, on this 14th day of July 2025. Margy Greer, Sr. Deputy City Clerk Bud Starker, Mayor HENRY LEE (1841-1914), was a pioneer farmer who owned a garden and seed company and published catalogues that featured wagons and other farm equipment. He was elected to the state legislature four times. Part of his farm became Crown Hill Cemetery. He was the first person in Colorado killed by an automobile, struck by a car when he stepped off a curb in downtown Denver. Oversized vegetables and trick photography were used in advertising, often in postcard format, around the turn of the twentieth century to promote high quality produce. Slogans, like “We grow them big!” were often printed on the cards to promote produce in various areas. GIANT PASCAL CELERY, the kind commonly sold today, originated in France during the late nineteenth century. According to Henry Lee’s 1904 Seed Catalog, Giant Pascal was preferable because of the rich, nutty flavor and “large, thick, solid, crisp stalks.” Bert White received seeds from a friend who smuggled them back from a trip to see family. AUTUMN PALATE OF COLORS Beautiful, hazy blue skies and the muted colors of wheat fields were signs that harvest was approaching. Time to “trench the celery” – sever the roots, wrap each plant in newspaper to assure blanching (keeping the inner stalks whiter), and bury it in a trench for a month to bring out the sweetness. Mid-fall it was dug up and taken to market. BERT WHITE (1855-1933), moved to this area with his wife Etta in 1892. They purchased 15 acres from James Baugh and lived in the Sod House while they started a truck farm. Bert received some Pascal celery seeds (smuggled from Europe), switched his efforts to celery farming and had great success, regularly supplying the White House with celery for Thanksgiving and Christmas. Bert and his sons built a red brick Sears Kit Home next to the Soddy, now home to the Historical Society. The Old Post Office Mural Explained Wheat Ridge Historical Park, 4610 Robb St. Hidden Gems in the Mural • The font used in “Wheat Ridge Celery” is original, designed by the artist for this project alone. • Colorado’s state bird, the Lark Bunting, is pictured on the sign. Why is the bird painted in browns instead of black and white? (Hint: her name is “Pascal.”) • All artists sign their work. When you come to the Historical Park, be sure to find the artist’s signature – somewhere on the mural! 4610 Robb St. • 303-421-9111 • wrhistorical@gmail.com • Website: wheatridgehistoricalsociety.org • Follow us on Facebook Artist MARK OATIS, born and raised in Wheat Ridge, grew up on Otis Street, and when he wasn’t running errands for his mom along 38th Avenue, he was admiring signs and thinking about letter shapes. Given a book about sign painting as a young adult, his life snapped into focus. He spent five years as an apprentice learning a craft that grew into a passion. He worked in Denver area sign shops and owned his own, building a portfolio of several well-known local signs (the Tivoli Tower, update of the Coors sign in Golden and the Savery-Savory Mushrooms tower on North Federal). Midlife found him employed at Yesco Signs Las Vegas, the largest sign company in the western U.S. That position took him all over the world designing products for the Disney company in Tokyo, Hong Kong and Shanghai, along with dozens of other locations in the U.S., Canada and Europe. He recently retired as Yesco’s Creative Director and returned to make history come alive in a mural painted on the north exterior wall of the Old Post Office in Wheat Ridge’s Historical Park. “It was my pleasure,” he says. ©2025WRHS ITEM NUMBER: 1 DATE: July 14, 2025 REQUEST FOR CITY COUNCIL ACTION COUNCIL BILL 13-2025 TITLE: AN ORDINANCE AMENDING SECTIONS 11-561 AND 11-569 OF THE WHEAT RIDGE CODE OF LAWS, CONCERNING THE HOTEL LICENSING PROGRAM ☐PUBLIC HEARING ☐BIDS/MOTIONS ☐RESOLUTIONS ☒ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: On April 7, 2025, staff provided the required 18-month update to Council regarding the Hotel Licensing program that was established October 25, 2021. Council requested an amendment to the Code so that the 18-month update is no longer required but rather provided as deemed necessary by the Council. Additionally, and subsequent to the April 7 discussion, staff realized that with the dissolution of the Severe Weather Shelter Network, the “Calls for Service (CFS)” definition must be updated to more accurately reflect when CFS are excluded from the count so that hotels that provide shelter during severe weather, can still benefit from the exclusion of these calls in their monthly calculations. The attached ordinance accomplishes both of these code amendments. PRIOR ACTION: On July 15, 2019, staff presented options to City Council for an extended stay lodging ordinance. Based on input from City Council at the study session, staff sent a framework from the proposed ordinance to several regional hotel operators and received comment back in September 2019 from one operator. On June 28, 2021, unanimous consensus was received from City Council to direct staff to draft a hotel licensing and extended stay ordinance and to reach out to the Wheat Ridge business community for feedback. A copy of the draft ordinance and a frequently asked question document was sent to all hotel business owners and managers in Council Action Form – Hotel Licensing Code Amendment July 14, 2025 Page 2 Wheat Ridge on August 13, 2021. A virtual meeting was held on August 30, 2021, to receive input from the hotel industry on the draft ordinance. City Council passed ordinance 1723 on October 25, 2021, with an effective date of November 12, 2021, enacting the hotel licensing program. City Council passed ordinance 1771 on August 29, 2023, updating the hotel licensing program to clarify that allowing stays in excess of 29 days without an approved Extended Stay Addendum is a violation of the hotel licensing program; clarifying annual renewal expectations, defining “length of stay” and clarifying the “calls for service” calculation. On April 7, 2025, staff provided a hotel licensing program update to City Council. Council requested an amendment to the Code so that an update is not required every 18 months, but rather as Council deems necessary. FINANCIAL IMPACT: There is no financial impact if the Code is amended as proposed. The current hotel license fee is $300 annually. Due to the likely expense of fulfilling the extended stay requirements through renovations, there is no charge for an extended stay addendum. The City’s lodging tax rate is 10%, in lieu of sales tax. This tax generated $2,292,714 in revenues in 2024 - $1,146,357 to the General Fund; $687,814 to the Crime Prevention Fund; and $458,543 to the Capital Improvement Program Fund. Per Council’s direction, the City spent $474,912 of ARPA funds to help long-term residents in the City’s hotels find permanent housing through an innovative partnership with Family Tree. The biggest financial investment with regards to this program is staff time. Since the passage of this ordinance, a cross-departmental City staff team meets frequently and works collaboratively to address challenges and monitor enforcement. BACKGROUND: The intent of the hotel licensing ordinance is to address the significant public safety and other related concerns involving hotels within the City. In particular, at the time Council was considering this licensing program, the nine hotels in Wheat Ridge represented less than 0.05% of the total number of households and businesses in the City yet accounted for approximately 10% of the total police calls for service. As a result of ordinance 1723, hotels in Wheat Ridge must have a hotel license, in addition to their regular business license, to operate. In order to receive a hotel license, hotels must do the following (please see attached code excerpt for exact requirements): Council Action Form – Hotel Licensing Code Amendment July 14, 2025 Page 3 • Maintain a call for service (CFS) rate of 1.5. • Participate in the City’s certified crime free hotel/motel program annually. • Make necessary corrective actions in response to the annual hotel/motel inspection coordinated by the Police and Community Development Departments. • Comply with the City’s landscape inspection program. • Comply with applicable building codes. • Have a current and approved Wheat Ridge Police Department (WRPD) security plan on file with the City. • Not offer guest stays of more than 29 days without obtaining an extended stay addendum to the hotel license. In order to obtain an extended stay addendum, properties must meet certain criteria including: o Units must be at least 300 square feet with a separate living room of at least 120 square feet. o Cooking facilities must be in units including a refrigerator, cooktop, dedicated sink and cabinets with cooking and dining supplies. o Maximum occupancy per room is two persons per dedicated bedroom. o Adequate storage must exist per unit. o Housekeeping must be available. o The business must have 24-hour desk staffing. o WIFI must be available within the room charge. o In-room or common area laundry facilities must exist. o Properties must include three of the following common area amenities:  Business center;  Fitness center;  Swimming pool;  Meeting areas or conference rooms; or  On-site restaurant or other food options. Since the Ordinance was enacted, a 28.5% reduction in criminal complaints and criminal activity within a geographical area approximately ¼ mile from the I70/Kipling corridor has been recorded. The reduction in crimes and calls for service at Wheat Ridge hotels has reduced more than half since the inception of the licensing ordinance. The hotel CFS rate has reduced the amount of allocated time from 10% to 4% of the entire City’s resource distribution for police services. These decreases have allowed the WRPD to focus on other issues in areas outside of the I70/Kipling corridor. In 2025, the Severe Weather Shelter Network dissolved. Some Wheat Ridge hotels continue to participate by offering vouchers to residents in need of shelter during severe weather. Code Section 11-561 specifically names the Severe Weather Shelter Network as the vehicle by which Calls for Service (CFS) are excluded. In order that hotels are not penalized for assisting during severe weather, staff recommends removing the Network specifically and broadening the definition as follows: “Calls for service received on severe weather days, as Council Action Form – Hotel Licensing Code Amendment July 14, 2025 Page 4 declared by the LOCAL AGENCY RESPONSIBLE FOR ISSUING WEATHER ALERTS, IN THE DISCRETION OF THE POLICE CHIEF severe weather shelter network, are not included in a hotel's calls for service rate calculation.” RECOMMENDATION: Staff and the City Attorney recommend approval. RECOMMENDED MOTION: “I move to approve Council Bill 13-2025, an ordinance amending Sections 11-561 and 11-569 of the Wheat Ridge Code of Laws concerning the hotel licensing program, order it published, public hearing set for Monday July 28, 2025, at 6:30 p.m., as a virtual meeting and in City Council Chambers, 7500 West 29th Avenue, and that it takes effect fifteen (15) days after final publication as provided by Section 5.11 of the Charter.” Or, “I move to postpone indefinitely Council Bill 13-2025, an ordinance amending Sections 11-561 and 11-569 of the Wheat Ridge Code of Laws concerning the hotel licensing program for the following reason(s).” REPORT PREPARED/REVIEWED BY: Patrick Goff, City Manager Allison Scheck, Deputy City Manager Chris Murtha, Chief of Police Nick Klein, City Attorney ATTACHMENTS: 1. Council Bill No. 13-2025 CITY OF WHEAT RIDGE, COLORADO INTRODUCED BY COUNCIL MEMBER Council Bill No. 13 Ordinance No. 1826 Series 2025 TITLE: AN ORDINANCE AMENDING SECTIONS 11-561 AND 11-569 OF THE WHEAT RIDGE CODE OF LAWS, CONCERNING THE HOTEL LICENSING PROGRAM WHEREAS, the City of Wheat Ridge (the “City”) is a home rule municipality having all powers conferred by Article XX of the Colorado Constitution; and WHEREAS, pursuant to its home rule authority and C.R.S. § 31-23-101, the City, acting through its City Council (the “Council”), is authorized to adopt ordinances for the protection of the public health, safety or welfare; and WHEREAS, in the exercise of this authority the Council has previously adopted hotel licensing regulations, codified as Wheat Ridge Code of Laws (“Code”) Article XVI of Chapter 11, to regulate hotel businesses; and WHEREAS, the Code requires the Council to conduct a review of the implementation of the hotel licensing program and consider any amendments deemed appropriate in response to the review; and WHEREAS, the Council conducted the Code required review of the hotel licensing program at the April 7, 2025, Council study session; and WHEREAS, the Council finds and determines that amendments to the Code to clarify the process for the program’s calls for service rate calculations and a reduction of the Council’s required program review schedule are necessary to the continued success of the City’s hotel licensing program. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO: Section 1. The below definition in Code Section 11-561 is amended to read as follows: Sec. 11-561. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: ATTACHMENT 1 Calls for service rate is equal to the total calls for service at the licensed premises divided by the total number of hotel rooms in the applicable period. Calls for service received on severe weather days, as declared by the LOCAL AGENCY RESPONSIBLE FOR ISSUING WEATHER ALERTS, IN THE DISCRETION OF THE POLICE CHIEF severe weather shelter network, are not included in a hotel's calls for service rate calculation. Section 2. Section 11-569 subsection (5) is amended to read as follows: Sec. 11-569. - Implementation schedule. It is the intention of the city that existing hotels within the city be given the sufficient time to make the operational and physical modifications and improvements necessary to satisfy the eligibility requirements in section 11-564. Accordingly, the following implementation schedule for this article is adopted: (1) Existing hotels shall have until January 1, 2022, within which to submit an application and application fee for a hotel license... (5) On or before June 30, 2023, and WHENEVER THE COUNCIL DEEMS NECESSARY every eighteen (18) months thereafter, the council shall conduct a review of the implementation of this Article and shall consider any amendments deemed appropriate in response to that review. Section 3. Severability, Conflicting Ordinances Repealed. If any section, subsection or clause of this Ordinance shall be deemed to be unconstitutional or otherwise invalid, the validity of the remaining sections, subsections and clauses shall not be affected thereby. All other ordinances or parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. Section 4. Effective Date. This Ordinance shall take effect fifteen (15) days after final publication, as provided by Section 5.11 of the Charter. INTRODUCED, READ, AND ADOPTED on first reading by a vote of ___ to ___ on this 14th day of July 2025, ordered published in full on the City’s website as provided by the Home Rule Charter, and Public Hearing and consideration on final passage set for July 28, 2025, at 6:30 p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of ___ to ___, this 28th day of July 2025. SIGNED by the Mayor on this _____ day of ____________, 2025. ATTEST: Margy Greer, Senior Deputy City Clerk Bud Starker, Mayor Approved as to Form: Gerald E. Dahl, City Attorney First Publication: July 15, 2025 Second Publication: July 29, 2025 Effective Date: August 13, 2025 Published: Jeffco Transcript and www.ci.wheatridge.co.us ITEM NUMBER: 2 DATE: July 14, 2025 REQUEST FOR CITY COUNCIL ACTION RESOLUTION NO. 35-2025 TITLE: A RESOLUTION APPROVING AN INTERAGENCY DATA SHARING AGREEMENT ☐PUBLIC HEARING ☐BIDS/MOTIONS ☒RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: The Jeffco Homeless Navigation Collaborative would like to extend access to Colorado Homeless Management Information System (HMIS) data to Family Tree by collectively entering into an interagency data sharing agreement. PRIOR ACTION: N/A FINANCIAL IMPACT: N/A BACKGROUND: In 2020, the cities and county in Jefferson County executed a memorandum of understanding (MOU) concerning homeless navigation efforts. This MOU created the Jeffco Homeless Navigation Collaborative (the “Collaborative”) and the shared agreement to work together to coordinate homeless navigation efforts among the Jefferson County jurisdictions. Colorado Homeless Management Information System (HMIS) is a shared database and software application that allows authorized personnel at participating agencies throughout Colorado to collect, use, and share information on common clients. As each entity within the Collaborative began hiring homeless navigators, they joined HMIS to allow access to shared data within the Collaborative. When the City of Wheat Ridge created its Homeless Navigation Program in December 2020, it entered into an Agency Partner Agreement with Metro Denver Homeless Initiative (MDHI), which serves Council Action Form – Interagency Data Sharing Agreement July 14, 2025 Page 2 as the Denver area Continuum of Care, regarding the access and the use of HMIS. Each agency that is part of the Collaborative individually entered into this agreement as part of the Collaborative, and the agreements were all collectively housed with Jefferson County. When an individual is interested in receiving navigation services from any agency within the Collaborative, they complete an intake process through HMIS, which includes self- disclosing information including, but not limited to: demographics, duration and frequency of homelessness, history with substance use, mental health status, and veteran status. Prior to completing the intake process, the client completes a Release of Information (ROI) form, which allows designated agencies, including each agency within the Collaborative, to access their information. This is helpful as clients often move around and are already connected to regional services and/or have already been working with a Navigator in another jurisdiction. This allows each Navigator to have a better understanding of that individual’s history and to more quickly connect an individual to the support they need. Navigators can see that an individual is receiving services at a partner agency, but they are not able to see exactly what service they are receiving. Agencies that are not part of HMIS, like law enforcement, are not allowed any access to this information. As the Collaborative has grown, cities have updated their programmatic practices to best suit their needs. Currently, Arvada is using local nonprofit Family Tree to provide street outreach services and to input data into HMIS as part of their intake and navigation processes. Family Tree has an existing Agency Partner Agreement with MDHI and can access HMIS generally, however the data they are entering is not being captured as part of the Collaborative’s HMIS statistics. The Collaborative would like to add Family Tree to the Collaborative’s Agency Partnership Agreement to capture this data and to best serve the clients in Jefferson County. In doing so, they Collaborative would enter into an interagency data sharing agreement to include Family Tree. This would subsequently update the ROI form to include Family Tree as an agency that could access an individual’s data; however, clients would have the ability to opt out of allowing data access to Family Tree if they desired. RECOMMENDATIONS: Staff recommends approval of this resolution to enter into an interagency data sharing agreement. RECOMMENDED MOTION: “I move to approve Resolution No. 35-2025, a resolution approving an interagency data sharing agreement.” Council Action Form – Interagency Data Sharing Agreement July 14, 2025 Page 3 Or, “I move to postpone indefinitely, Resolution No. 35-2025, a resolution approving an interagency data sharing agreement for the following reason(s).” REPORT PREPARED/REVIEWED BY: Marianne Schilling, Assistant City Manager Patrick Goff, City Manager ATTACHMENTS: 1. Resolution No. 35-2025 2. Jeffco Homeless Navigation Collaborative HMIS Access Agreement CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 35 SERIES OF 2025 TITLE: A RESOLUTION APPROVING AN INTERAGENCY DATA SHARING AGREEMENT WHEREAS, pursuant to Section 14.12 of the Home Rule Charter, C.R.S. §§ 29-1-201 and 203, and Colo. Const. Art. XIV, § 18(2)(a), the City of Wheat Ridge, acting by and through its City Council, is authorized to enter into cooperative agreements with other governmental entities to provide any function, service or facility each is authorized to undertake; and WHEREAS, within Jefferson County, multiple agencies are responsible for response to homelessness; and WHEREAS, Jefferson County, along with City of Arvada, City of Golden, City of Lakewood, City of Westminster, and Family Tree, Inc., have agreed to grant the Jefferson County Homeless Navigation Collaborative access to files solely related to data reporting that assist in strategic planning to address homelessness across Jefferson County; and WHEREAS, The City of Wheat Ridge, as a participating agency, wishes to agree to share demographic and programmatic client data with the Jefferson County Homeless Navigation collaborative, using Colorado’s Homeless Management Information System (HMIS or COHMIS). WHEREAS, the Council recognizes the importance of a coordinated effort to combat homelessness in Jefferson County; and WHEREAS, in accordance with Section 14.2 of the City’s Home Rule Charter, the City Council wishes to approve the attached data sharing agreement to achieve these goals. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CITY OF WHEAT RIDGE, COLORADO THAT: The Inter-Agency Data Sharing Agreement (the “Agreement”), among Jefferson County, Colorado, the City of Arvada, City of Golden, City of Lakewood, City of Westminster, City of Wheat Ridge, and Family Tree, Inc., attached hereto as Exhibit A, is hereby approved, and the Mayor and the Senior Deputy City Clerk are authorized and directed to execute the same Section 1. This Resolution shall be effective upon adoption. ATTACHMENT 1 DONE AND RESOLVED this 14th day of July 2025 [SEAL] ATTEST: Margy Greer, Sr. Deputy City Clerk Bud Starker, Mayor ATTACHMENT 2 Jeffco Homeless Navigation Collaborative HMIS Access Agreement RECITALS The County of Jefferson, the City of Arvada, the City of Golden, the City of Lakewood, the City of Westminster, and the City of Wheat Ridge, Colorado (collectively, the “Member Organizations”) are parties to a Memorandum of Understanding Concerning Regional Homeless Navigation Efforts pursuant to which the Member Organizations agreed to coordinate their efforts to address homelessness across Jefferson County via a collaborative known as the “JeffCo Homeless Navigation Collaborative.” The City of Arvada has separately engaged Family Tree Inc., a Colorado nonprofit corporation (“Family Tree”), to perform street outreach services. Family Tree and each of the Member Organizations (collectively, the “Participating Agencies”) are parties to a COHMIS Agency Partnership Agreement with Metropolitan Denver Homeless Initiative, Inc. (“MDHI”), authorizing each Participating Agency to access the Colorado Homeless Management Information System (“COHMIS”) for certain approved purposes. Through this JeffCo Homeless Navigation Collaborative HMIS Access Agreement (the “Agreement”), each Participating Agency now wishes to grant all other Participating Agencies access to COHMIS data that it generates in accordance with the terms set forth herein. AGREEMENT 1. Data to be Shared By signing this Agreement, each Participating Agency grants each other Participant Agency access to the following categories COHMIS data that it has generated: • Client Profile and Demographics • History • Services • Programs, including Exit Data • Assessments • Notes • Referrals (collectively, the “Shared Data”). This grant includes Shared Data both previously generated and Shared Data that will be generated throughout the term of this Agreement. ATTACHMENT 2 2. Access Subject to Agency Partnership Agreement Terms Each Participating Agency’s access to Shared Data is subject to the terms of its COHMIS Agency Partnership Agreement with MDHI and all HMIS Policies and Procedures. These documents are available at http://www.mdhi.org/hmis. 3. Purpose Each Participating Agency may access Shared Data to: • Improve Data Quality; • Evaluate number of enrollments and engagements; • Improve coordination between programs and services available to those experiencing homelessness within Jefferson County; • Reduce inefficiencies and duplication of services within our communities; • Conduct analysis of reporting that advance the strategic goals and support improvement strategies; and/or • Assist in the coordination of homeless navigation efforts among Jefferson County jurisdictions and non-profit organizations and their efforts to address homelessness across Jefferson County. 4. Shared Data Access Requirements Each Participating Agency agrees to abide by the following access requirements with respect to Shared Data: • Participating Agencies will not disclose Shared Data with non-Participating Agencies without written informed client consent, unless otherwise required by law. • Participating Agencies will maintain Shared Data in such a way as to protect against revealing the identity of clients to unauthorized agencies, individuals, or entities. • Participating Agencies will access Shared Data containing client-identified information only when appropriate to the purposes for which the information is obtained or when required by law. • Participating Agencies will not alter or overwrite information entered by another Participating Agency with the exception of basic demographic information where data has not been entered or was found to be incorrect. • Participating Agencies will not access or review data not covered under this Agreement. • Participating Agencies will not store or display written information pertaining to user access (e.g. username and password) in any publicly accessible location. • Participating Agencies will use commercially reasonable methods to securely store any Shared Data in its possession, whether in digital, paper or other form. • Each Participating Agency is responsible for the actions of its users and for their training and supervision. ATTACHMENT 2 5. General Provisions • The term of this Agreement shall begin upon its execution by all parties and shall remain in effect until the earliest to occur of the following: (a) any Member Organization withdraws or is removed from the JeffCo Homeless Navigation Collaborative; (b) any Participating Agency’s access to COHMIS is terminated; or (c) Family Tree’s engagement with the City of Arvada is terminated. Upon termination of this Agreement, notice of termination shall be provided to MDHI and each Participating Agency’s access to Shared Data will terminate. • The waiver of any breach of a term, provision or requirement of this Agreement shall not be construed or deemed as a waiver of any subsequent breach of such term, provision or requirement or of any other term, provision or requirement. • It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement and all rights of action relating to such enforcement shall be strictly reserved to the parties. It is the express intention of the parties that any person other than the Participating Agencies shall be deemed to be only an incidental beneficiary under this Agreement. • The Participating Agencies may not assign their rights or responsibilities under this Agreement. • This Agreement shall be governed by the laws of the State of Colorado. Venue shall be in the County of Jefferson, State of Colorado, or, for federal claims, in the United States District Court for the District of Colorado. • No term or condition of this Agreement shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights, benefits, protections or other provisions of the Colorado Governmental Immunity Act, C.R.S. §§ 24-10-101, et seq. The parties agree to be responsible for their negligent acts and those of their officers, employees and agents. • The parties acknowledge that most of the Participating Agencies are public entities subject to the Colorado Open Records Act, C.R.S. § 24-72-201, et seq. (the “Act”), and as such, this Agreement may be subject to public disclosure thereunder. In the event the provisions of any exhibit or attachment hereto, or of any other document, including any electronic document, purport to require protection from public disclosure of any so-called “confidential” or “proprietary” information or data, such provisions shall be null and void to the extent inconsistent or in conflict with the Act. • The parties represent and warrant that they have taken all actions necessary to legally authorize the undersigned signatories to execute this Agreement on behalf of the parties and to bind the parties to its terms. ATTACHMENT 2 Agreed to and signed by the following authorized Participating Agency representatives: Jefferson County: ___________________________________ Printed Name and Title _____________________________ ___________________________________ Signature Date City of Arvada: ___________________________________ Printed Name and Title __________________________ __________________________________ Signature Date City of Golden: ___________________________________ Printed Name and Title _____________________________ __________________________________ Signature Date City of Lakewood: ___________________________________ Printed Name and Title _____________________________ ___________________________________ Signature Date ATTACHMENT 2 City of Westminster: ___________________________________ Printed Name and Title _____________________________ ___________________________________ Signature Date City of Wheat Ridge: ___________________________________ Bud Starker, Mayor _____________________________ ___________________________________ Signature Date Family Tree: ___________________________________ Printed Name and Title _____________________________ ___________________________________ Signature Date ITEM NUMBER: 3 DATE: July 14, 2025 REQUEST FOR CITY COUNCIL ACTION MOTION TITLE: MOTION TO APPROVE APPOINTMENTS TO BOARDS, COMMISSIONS, AND COMMITTEES ☐PUBLIC HEARING ☒BIDS/MOTIONS ☐RESOLUTIONS ☐ORDINANCES FOR 1st READING ☐ORDINANCES FOR 2nd READING QUASI-JUDICIAL ☐YES ☒NO ISSUE: In June of 2025, the resignation of two Cultural Commission and one Planning Commission member was received leaving vacancies on those Commissions. In addition, during the review period, it was realized that a Planning Commission member currently serving in a District IV seat, resides in District I. Staff proposes moving the District IV member into the correct District I vacancy and appointing a new member into the District IV seat. Inclusive of the reappointment of an existing Planning Commissioner to the district in which they reside, there are four appointments to make at this meeting. PRIOR ACTION: Members of the City Council appoint members to Boards, Commissions, and Committees annually and as needed throughout the year when vacancies are filled. Per Ordinance number 1777, the Mayor will request the appointment of all Alternate and At- Large positions and the Mayor’s recommendation will be ratified by council. FINANCIAL IMPACT: None BACKGROUND: Each year, the city advertises for residents who might be interested in volunteering on one of the Boards, Commissions, or Committees. The current vacant positions were advertised through a multi-week promotional campaign including the City’s website, social media, email, and newsletters. Council Action Form – Board, Commission, and Committee Annual Appointments July 14, 2025 Page 2 RECOMMENDED MOTION: District I Council Member “I move to appoint Michael Moore to the District I Planning Commission vacancy seat, aligning him with the vacant seat in which District he resides, term ending March 02, 2028.” District II Council Member “I move to appoint Sheri Atland to the District II Cultural Commission vacancy seat, term to expire March 2, 2026.” District III Council Member “I move to appoint Bobbi Rubingh to the District III Cultural Commission vacancy seat, term to expire March 2, 2027.” District IV Council Member “I move to appoint Anna Sparks to the District IV Planning Commission vacancy seat, term to expire, March 02, 2026.” REPORT PREPARED/REVIEWED BY: Rhiannon Curry, Executive Assistant Margy Greer, Sr. Deputy City Clerk Allison Scheck, Deputy City Manager Patrick Goff, City Manager ATTACHMENTS: 1. 2025 Board, Committee, and Commissions Application Packet 2025 Boards and Commissions Appointment Applicant Summary Cultural Commission - Please select one District II and one District III commission member Term End Date Last Name First Name District Notes Application Hyperlink 3/2/2026 Atland Sheri II Sherimillsatland@gmail.com 3/2/2027 Cross Kimberly III applied for both CC & PC nascargal3@gmail.com 3/2/2027 Lindgren Andrew III andy.lindgren74@gmail.com 3/2/2027 Roberts Rick III applied for both CC & PC rickiboko@hotmail.com 3/2/2027 Rubingh Bobbi III bobbi0101@yahoo.com Planning Commission - Please pick one District IV commission member Term End Date Last Name First Name District Notes Application Hyperlink 3/2/2026 Cross Kimberly III applied for both CC & PC nascargal3@gmail.com 3/2/2026 Roberts Rick III applied for both CC & PC rickiboko@hotmail.com 3/2/2026 Sparks Anna IV annasparkspe@hotmail.com 3/2/2026 Schelke Jonathan I jonathanschelke31@gmail.com ATTACHMENT 1