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Home My WebLink About1984 d'mrn~~ Fit::t:; 1984 city of cdmado WHEAT RIDGE · annual' · ~ ------ . ..... Z ..-1 ~ o ~ c n o ~ (J) t1'\. n ..-. o z . R City of Wheat Ridge, Colorado COMPREHENSIVE ANNUAL FINANCIAL REPORT Year Ended December 31, 1984 Prepared by: James Malone, City Treasurer Jacqueline Wedding, Finance Assistant Hines, Condon & Zarlengo, Certified Public Accountants . OFFICIALS CITY OF WHEAT RIDGE MAYOR FRANK STITES CITY COUNCIL LARRY t1ERKL DISTRICT I DAN \HLDE KENT DAVIS DISTRICT II TONY FLASCO NANCY SNOw DISTRICT III RANDY \lEST CLYDE HOBBS DISTRICT IV MOE KELLER CITY CLERK WANDA SANG CITY TREASURER JN1ES ~lALONE CITY ATTORNEY JOHN E. HAYES MUNICIPAL JUDGE }\NTHONY ZARLENGO CITY ADMINISTRATOR THm1AS II. PALMER BUDGET! FINANCE ASSISTANT. PERSONNEL ASSISTANT. . . . .CHARLES H. STROMBERG .RICHARD H. BREDT .HOWARD E. JAQUAY . RODGER O. YOUNG .JACQUELINE WEDDING . . PATRICIA A.CREW DIRECTOR OF CO~WUNITY DEVELOPMENT. DIRECTOR OF PARKS AND RECREATION CHIEF OF POLICE. . . . . DIRECTOR OF PUBLIC WORKS 2 CITY OF WHEAT RIDGE, COLORADO COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED DECEMBER 31, 1984 - TABLE OF CONTENTS - INTRODUCTORY SECTION Exhibit Page Title Page List of Principal Officials Table of Contents Organizational Chart City Administrator's Letter of Transmittal City Treasurer's Letter of Transmittal 1 2 3 7 9 11 FINANCIAL SECTION Report of Certified Public Accountants 17 Combined Financial Statements - Overview ("Liftable" General Purpose Financial Statements) Combined Balance Sheet - All Fund Types and Account Groups . 1 20 Combined Statement of Revenues, Expenditures, and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Fund . . 2 22 Combined Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget (Non Gaap BUdgetary Basis) and Actual General and Special Revenue Funds. 3 24 Statement of Revenues, Expenses and Changes in Fund Balance - Policemen's Pension Fund . 4 26 Statement of Changes in Financial Position Policemen's Pension Fund. 5 27 Notes to Financial Statements 28 Combining and Individual and Account Group Statements: General Fund: Schedule Page Comparative Balance Sheet. .A-l 40 " City of Ilheat Ridge, Colorado . Table of Contents (Continued) Schedule Page Statement of Revenues, Expenditures, Changes in Fund Balance - Budget Gaap Budgetary Basis) and Actual and (Non- .A-2 41 Statement of Expenditures Compared to Budget . .A-3 42 Statement of Revenues Compared to Budget .A-4 44 Special Revenue Funds: Combining Balance Sheet. .B-l 48 Combining Statement of Revenues, and Changes in Fund Balances Expenditures, .B-2 50 Federal Revenue Sharing Fund: Comparative Balance Sheet. .B-3 52 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (Non-Gaap Budgetary Basis) and Actual . .B-4 53 Park Acquisition Fund: Comparative Balance Sheet. .B-5 54 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (Non-Gaap Budgetary Basis) and Actual . .B-6 55 Capital Improvement Fund: comparative Balance Sheet. .B-7 56 Statement of Revenues, Expenditures, and Chanqes in Fund Balance - Budget (Non-Gaap Budgetary Basis) and Actual . .B-8 57 Building Demolition Fund: comparative Balance Sheet. .B-9 58 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (Non-Gaap Budgetary Basis) and Actual . .B-IO 59 4 . City of Wheat Ridge, Colorado Table of Contents (Continued) Schedule Page Senior Center Fund: Comparative Balance Sheet. . .B-ll 60 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (Non-Gaap Budgetary Basis) and Actual . .8-12 61 Urban Renewal Fund: Comparative Balance Sheet. .B-13 62 Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (Non-Gaap Budgetary Basis) and Actual . .B-14 63 Trust and Agency Funds: Combining Balance Sheet. .C-l 66 Account Groups: Schedule of General Fixed Assets - By Source . . .D-l 70 Schedule of Changes in General Fixed Assets - By Function and Activity. . .D-2 71 STATISTICAL SECTION Table Page General Governmental Expenditures of Functions - Last Ten Fiscal Years. . I 73 General Revenues by Source - Last Ten Fiscal Years .II 74 Property Tax Levies and Collections - Last Ten Fiscal Years. .III 75 Assessed and Estimated Actual Value of Taxable Property - Last Ten Fiscal Years .IV 76 Property Tax Rates - All Overlapping Governments - Last Ten Fiscal Years. .V 77 5 City of Wheat Ridge, Colorado Table of Contents (Continued) Demographic Statistics . Property Value, Construction and Bank Deposits - Last Ten Fiscal Years Principal Taxpayers. Miscellaneous Statistics Table .VI . VII .VIII .IX Page 78 79 80 81 6 . Q) (.) c ~ c Q) .... c '~ ~ Q) (.) c ~ c Q) .... c '~ ~ (.) ,- - ~ ... I- l/'J Q) (.) (.) .- l/'J ,- .... c - ... - Q) -0 0 \l;l en .~ ... u.\ ... I- .... .... 0 c (.) cO ..... 0 .- 0 :J <.) C 0- ::3 0- 0 E ::3 0- E en 0 <.) 't5 G Q) (.) c cc. 0:. Z ~ 0 000 c ..... Q) Q) c ~ ~ - .... OJ ~~ C 0 '{i! c .,;:; ~ 0:. ~ ex: ~ ~ 0:.'& Q) r'd) ~ ... ... (.) .c:!.o ~ Q) C- O-u.\ 0- ex: ~ o~ ~ ~ 0:. U- \ '2. 0 I ::! I ..- OJ (f) ,;>-0 c '(ij m c3 u.\ l/'J Q) OJ 0 (.) c 0 '(ij t! 00 ~ ..... ~ 0.. .r;::. ~ (.) t::. 0 ~ .... ..... ~ ::3 0 u.. 0 0.. Q) .... (.) C ell Q) C c E c T- o ~ 'c rm .,;:; c Q) 0 Q) (.) N (.) C ..... ..... fu Q) Q) 0 cO t:.~ 0- '{i! .... - l/'J C -2. Zo.. l/'J ~ ~ u.l OJ c r~ %<3 - l/'J C 't5 ell .- 'c Q= OJ c 0 Q) c Co c .- "0 ~ 0 ~u.\ :g "0 0 - - - 0 o\- OGi '5 '5 <.) 0- Z::> ~ en en ::>-, o 0 ~ I' T Fi f !'I I<'I'JL Ii" ~ h'14'; The CltV of ,llil \I)F T ~'ljTH ,_, Lf.JL_IF-. 1"Ht-i\ 1 H!I~I_-d- i (1if IH/\[lll: (111,,~ ~heat 'Ridge June 1. 1985 The Honorable Mayor Stites and Members of the City Council City of Wheat Ridge Wheat Ridge, Colorado 80034 Dear Nayor and Members of City Council: In accordance with state statutes and local charter provisions. I hereby transmit the annual financial report of the City of Wheat Ridge as of December 31, 1984, and for the fiscal year then ended. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. Management believes that the data, as presented, is accurate in all material aspects; that it is presented in a manner designed to fairly set forth the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs have been included. In developing and evaluating the City's accounting system, consideration is given to the adequacy of internal accounting controls. Internal accounting controls are discussed by the City Treasurer in his accompanying letter of transmittal, and within that framework, I believe that the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. This report has been prepared for the third consecutive year in accordance with the guidelines recommended by the Governmental Finance Officers Association of the United States and Canada. In accordance with these guidelines, the accompanying report consists of three parts: 1) Introductory section, including the City Treasurer's letter of transmittal. 2) Financial Section, including the financial statements, supplemental data of the government and our independent auditor's opinion. 3) Statistical Section. including a number of tables of unaudited data depicting the financial history of the government for the past 10 years, information on overlapping governments, and demographics and other miscellaneous information. 9 " '[ 'Jl I . ( , " ('ill f'flt!t!17 It\' " Transmittal-City Administrator (con't) State law requires that the financial statements of the City of Wheat Ridge be audited by a certified public accountant selected by the City Council. This requirement has been complied with, and our auditor's opinion is included in the financial section of this report. The City of Wheat Ridge ended 1984 in a strong financial position. In the General Fund, revenues exceeded expenditures by $255.921. The preparation of this annual financial report could not have been accomplished without the dedicated effort of the City Treasurer's Office. I express my appreciation to all involved for their continued efforts in the management of the City's financial programs. Sincerely, /:/ / L/] . vi ;<-0')) f.,O~ 7t ~ t():~l u: 1..- Thomas H. Palmer City Aillninistrator THP : 1 y 10 ~ I \ t_ I '.:! ft_J If--'t11 NE:: ,1', --,. r-,'1,;.l The Otv of " Ii I V,'E' -j n H .." F-r'JI f:-_ . \ 'HE r' T Hl[li -,[ I ( Ii I \PI.l [111 -:lli !,''\:+ ~heat 'Ridge June 1, 1985 The Honorable Mayor Stites, Wheat Ridge City Council and City Administrator City of Wheat Ridge Whedt Ridge, colorado 80034 Ladies and Gentlemen: The Comprehensive Annual Financial Report of the City of Wheat Ridge, for the fiscal year ended December, 1984 is submitted herewith. This report was prepared by the City Treasurer's Office. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data, as presented, is accurate in all material aspects; that it is presented in a manner designed to fairly set forth the financial position and results of operations of the City as measured by the financial activity of its various funds; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial positlon have been included. ACCOUNTING SYSTEM AND BUDGETARY CONTROL In developing and evaluating the City's accounting system, consideration is given to the adequacy of internal accounting controls. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding: (I) the safeguarding of assets against loss from unauthorized use or disposition; and (2) the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the evaluation of costs and benefits requires estimates and judgments by management. All internal control evaluations occur within the above framework. We believe that the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. Budgetary control is maintained by the encumbrance of purchase amounts prior to the release of purchase orders to vendors. Open encumbrances are reported as reservations of fund balance at December 31, 1984. 11 "Till (1/ rn (/ t I () n ('! t \''' Transmittal- City Treasurer (con't) THE REPORTING ENTITY AND ITS SERVICES This report includes all of the funds and account groups of the City. It includes all activities considered by the u.s. Bureau of Census to be part of (controlled by or dependent on) the City. The R-l School District provides all educational services to students within the jurisdiction of the City of Wheat Ridge. The R-l system is an independent special district ana not part of the City of Wheat Ridge. Fire protection is provided for the City of Wheat Ridge by the Wheat Ridge Fire Protection Distrlct, and independent special district. Additionally, numerous special districts provide water and sanitation and special water and sanitation districts are not included in the financial statements in this report. The City provides municipal services which include public safety (police only), public works (streets, traffic, public improvements), parks and recreation, plannin~ and zoning, and general administrative services. GENERAL GOVERNMENTAL FUNCTIONS Revenues for general governmental functions totaled $6,844,503 in 1984 an increase of 11.39% over 1983. General sales taxes produced 38% of general revenues. The amount of revenues from various sources and the increase over last year are shown in the following tabulation: Percent Increase! 01 (Decrease) /0 Revenue Source 1984 Amount of Total from 1983 Taxes $ 4,659,862 68.08% $ 312,891 Licenses and Permits 238,948 3.50 53,681 Intergovernmental Revenues 1,305,923 19.08 359,911 Charges for Services 194,095 2.84 17,435 Fines and Forfeits 110,212 1.60 (10,445) Interest Income 301,036 4.40 28,807 Miscellaneous Revenue 34,427 .50 (65,207) Total 6,844,503 100.00 697,253 Current property tax cOllections were 98.3% of the tax levy; the lowest percentage of the levy collected in the last ten years was 98.4% in 1980. The mill levy for the City has been 3.5 mills since 1977 and has been utilized as a non-restricted general fund revenue. General fund sales tax revenues for 1984 were $2,504,708, an increase of 10.25% or $232,622 over the 1983 collections. General fund use taxes revenue for 1984 were $849,722, an increase of 15.30% or $112,789. 12 . Transmittal- City Treasurer (con't) Intergovernmental revenues represented 19.08% of total general governmental revenues compared with 15.4% in 1983. This increase lS due to a large increase in County Road and Bridge revenue. Expenditures for general governmental purposes totaled $6,931,695, an increase of 10.5% over 1983. Increases or decreases in levels of expenditures for major functions of the City over the preceding year are shown in the following tabulation: (Non-GAAP Budgetary Basis) Percent of Increase! (Decrease) Function 1984 Amount Total from 1983 General Government $ 1,705,525 24.60% $ (161,363) Public Safety 2,340,767 33.76 (10,410) Public Works 1,855,061 26.75 721,860 Parks and Recreation 997,960 14.39 77 , 448 Other 32,382 .47 32,382 Total $ 6,931,695 100.00% $ 659,917 DEBT ADMINISTRATION Since incorporation in 1969, it has been the policy of the City of Ilheat Ridge not to utilize bonded debt to finance expenditures. CASH MANAGEMENT It is the policy of the City Treasurer to invest all idle funds. Cash is usually invested within each fund; occasionally, cash from smaller funds will be pooled in order to maximize investment leverage; the returns from pooled investments are distributed to the participating funds at the end of the pooled investment period. The City of Wheat Ridge has formally adopted the prudent investor rule as a guide to the City Treasurer's Office staff in the handling of municipal investments. City funds may be invested in F.D.r.C. savings accounts, certificates of deposit, U.S. Government Securities. The City monitors the certificate of deposit rates on a daily basis. Relatively small amounts of idle cash are maintained in savings accounts until needed to cover checks. Certificates of deposit are place in bid amounts ranging from $100,000 to $621,000. At the end of 1984, the City had $3,841,775 invested in certificates of deposits earning interest rates varying from 9.5% to 11.9%, and $731,198 in money market accounts at 8.6%. 13 . Transmittal- City Treasurer (con't) CAPITAL PROJECTS FUNDS The City of Wheat kidge has a capital Improvement Fund which is funded by one-half of the City's sales tax revenues. The City has never issued bonds for any capital project. The Capital Improvement Fund balances on hand on December 31, 1984, were represented by $1,615,882 in cash, entirely in certificates of deposits; $73,742 due from the County; and $116,604 due from other funds. It is important to note that $931,255 of this fund balance is reserved for encumbrances. URBAN RENEWAL AUTHORITY The City of Wheat Ridge created the Wheat Ridge Urban Renewal Authority in 1981. Under the recently revised National Council on Governmental Accounting standards, the Urban Renewal Authority is considered a part of the city government for purposes of financial reporting. GENERAL FIXED ASSETS The fixed assets of the City are those fixed assets used in performance of general governmental functions. As of December 31, 1984, the General Fixed Assets of the City amounted to $16,527,578. This amount represents the original cost of estimated orginal cost of the assets. INDEPENDENT AUDIT Colorado State statutes and the City charter requires an annual audit of the books of account, financial records, and transactions of all administrative departments of the City by independent certified public accountants selected by the City Council. This requirement has been complied with and the auditor's opinion has been included in this report. ACKNOWLEDGEMENTS I would like to express my appreciation to Ms. Jacqueline Wedding, Finance Assistant, and the members of the accounting staff who prepared this report. Special thanks are extended to members of the Independent Certified Public Accounting firm of Hines, Condon and Zarlengo for the manner in which they accomplished the 1984 audit. Respectfully submitted, ~~- J es O. Malone ity Treasurer 14 . --n 2 ~ o ~ ~ ~ C "2 .. HINES CONDON & ZARLENGO CERTifiED PUBLIC ACCOUNTANTS Honorable City Council City of Wheat Ridge, Colorado We have exa:nined the combined financial statements of the City of Wheat Rid; c, Colorado and its corrbining, individual fund, and account group financial statements as of and for the year ended December 31, 1984, as listed in the table of cont2nts, pages 20-71. Our examination was made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumst~~ces. In our opinion, the combined financial statements referred to above present hi:ly the financial position of the City of Wheat Ridge, Colorado at December 31, 1984, and the results of its operations and the changes in financial position of its Trust Funds for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Also, in our opinion, the combining, individual fund, and account group financial statemencs referred to above present fairly ~~e financial position of the individual funds of the City of Wheat Ridge, Colorado at December 31, 1984, in conformity with generally accepted accounting principles applied on a &~sis consistent with that of the preceding year. Our ex~11i;1ation was made for the purpose of forming an opinion on ~~e combined financial statements taken as a whole and on the combining and individual fund financi3.1 st3.te..'llents. 'lhe accompanying financial information listed as supporting schedules in the table of contents is presented for purposes of additional analysis and is not a required part of the combined financial statements of the City of Wheat Ridge, Colorado. The informa tion has been subj ected to the auditing procedures applied in the examination of the combined, combining, and individual fund financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined financial statements taken as a whole. In connection with our examination, we also (I) performed tests of compliance with the Revenue Sharing Act and re]ulations as detailed in the Commentary on the Audit Requirements of the 1983 Amendments to the State and Local Fiscal Assistance Act issued by the Office of Revenue Sharing, U.S. Department of G~e Treasury, and (2) compared ~~e data on the appropriate Bureau of Census form with the audited records of the City of Wheat Ridge, Colorado. In our opinion, for the items tested, the City of Wheat Ridge, Colorado complied with the aforementioned provisions of the Revenue Sharing Act and Regulations. Further, based on our e.xamination and the procedures referred to above, nothing ca11e to our attention to indicate that the City of Wheat Ridge, Colorado had not complied with the afore.mentioned provisions of the Revenue Sharing Act and regulations. J! March 6, 1985 70EXECUTIVECENTER'4851INDEPEN~'5U~ ~ .2r:vcQ..,.- -- WHEATRIDGE,C080033 (3031421-4775 YJ-~r . 316 MAIN STREET, lONGMONT, co 80501 13031651-0771 Metro (303) 442.0254 . (") ~ ~ z ~ .." Z ~ o ~ ~ ~ rr ~ ..- t1 --- ,; \II l CITY OF WHEAT RIDGE, COLORADO COMBINED BALANCE SHEET All Fund Types and Account Groups December 31,1984 . Governmental Fund Types General ASSETS Cash Money purchase plan Accounts receivable: U.S. Government Jefferson County Miscellaneous Due from other funds Inventory Restricted assets: Cash Other assets Fixed assets Amount to be provided for of general long-term debt TOTAL ASSETS $ 2,642,468 485,824 2,561 201,901 5,267 100,000 retirement $ 3,438,021 LIABILITIES Accounts payable Refundable escrow deposits Accrued payroll benefits Deferred revenues Due to other funds Lease purchase payable TOTAL LIABILITIES $ 54,421 13,533 485,824 38,100 $ 591.878 FUND EQUITY Investment in general fixed assets $ Fund balance: Reserved for encumbrances Reserved for police retirement system Unreserved: Designated for subsequent years expenditures Undesignated TOTAL FUND BALANCES TOTAL FUND EQUITY 157,506 851,565 1, 837 , 072 2,846,143 2,846,143 TOTAL LIABILITIES AND FUND EQUITY $ 3,438,021 20 See notes to financial statements Special Revenue $ 2,198,541 64,963 73,742 9,290 115,846 $ 2,462,382 $ 43,000 266,053 $ 309,053 $ 670,159 533,440 949,730 2,153,329 2,153,329 $ 2,462,382 Exhibit 1 . Fiduciary Fund Type Account Groups Totals General General Memorandum Only Trust and Fixed Long Term Agency Assets Debt 1984 1983 $ 426,700 $ $ $ 5,267,709 $ 5,858,511 2,458, 711 2,458,711 2,112,095 64,963 63,366 559,566 766,111 11,851 317,747 225,313 5,267 100,000 100,000 41,744 16,596,580 16,596,580 16,215,802 249,693 249,693 172,119 $2,885,411 $16,596,580 $ 249,693 $25,632,087 $25,555.061 $ $ $ $ 97,421 $ 256,880 64,943 64,943 55,319 192,628 206,161 185,952 485,824 507,570 13,594 317,747 225,313 57,065 57,065 $ 78,537 $ $ 249,693 $ 1,229,161 $ 1, 231, 034 $ $16,596,580 $ $16,596,580 $16,215,802 34,450 862,115 2,128,120 2,458,711 2,458,711 2,112,095 1,385,005 3,539,626 313,713 3,100,515 328,383 $2,806,874 $ $ $ 7,806,346 $ 8,108,225 $2,806,874 $16,596,580 $ $24,402,926 $24,324,027 $2,885,411 $16,596,580 $ 249,693 $25,632,087 $25,555,061 21 CITY OF WHEAT RIDGE, COLORADO COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUND Year Ended December 31, 1984 Governmental Fund Types Special General Revenue REVENUES Taxes $ 4,659,862 $ 2,699,085 Licenses and permits 238,948 Intergovernmental revenue 1,305,923 255,063 Charges for services 194,095 Fines and forfeitures 110,212 Interest income 301,036 303,422 11iscellaneous income 34,427 45,854 TOTAL REVENUES $ 6,844,503 $ 3,303,424 EXPENDITURES-CURRENT General Government Community Development Public Safety Public Works Parks and Recreation Capital Acquisitions Other 1,216,737 479,165 2,336,067 1,766,791 996,174 TOTAL EXPENDITURES 38,078 6,833,012 3,846,201 285,355 4,131,556 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 11,491 (828,132) OTHER FINANCING SOURCES (USES): Operating transfers - in operating transfers - out 280,830 (36,400) (244,430) EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER EXPENDITURES AND O'l'HER USES 255,921 (1,072,562) FUND BALANCE, BEGINNING OF YEAR 2,590,222 3,225,891 FUND BALANCE, END OF YEAR $ 2,846,143 $ 2,153,329 22 See notes to financial statements Exhibit 2 . Expendable Trust Fund Totals Conservation (Hemorandum Only) Trust 1984 1983 $ $ 7,358,947 $ 6,768,083 238,948 185,267 161,018 1,722,004 1,368,320 194,095 206,243 110,212 120,657 25,678 630,136 559,053 80,281 140,870 $ 186,696 $10,334,623 $ 9,348,493 $ $ 1,216,737 $ 960,936 479,165 363,633 2,336,067 2,203,666 1,766,791 1,522,444 996,174 920,197 18,550 3,864,751 3,401,617 323,433 343,878 $ 18,550 $10,983,118 $ 9,716,371 $ 168,146 $ (648,495) $ (367,878) 280,830 (280,830) 395,000 (395,000) $ 168,146 (648,495) (367,878) 180,017 5,996,130 6,364,008 $ 348,163 $ 5,347,635 $ 5,996,130 23 CITY OF WHEAT RIDGE, COLORADO COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANCES IN FUND BALANCES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL GENERAL AND SPECIAL REVENUE FUNDS Year Ended December 31,1984 REVENUES Taxes Licenses and permits Intergovernmental revenue Charges for services Fines and forfeitures Interest income Miscellaneous income TOTAL REVENUES EXPENDITURES - CURRENT General Government Community Development Public Safety Public Works Parks and Recreation Capital Acquisition Other TOTAL EXPENDITURES Budget $4,642,944 196,580 994,000 180,000 128,685 225,000 54,000 $6,421,209 $1,205,134 503,875 2,536,927 2,151,987 1,078,943 2,209,894 $9,686,760 EXCESS (DEFICIENCY) O~ REVENUE OVER EXPENDITURES $(3,265,551) OTHER FINANCIAL SOURCES (USES): Operating transfers - in $ 1,055,657 Operating transfers - out $(2,209,894) FUND BALANCE, BEGINNING OF YEAR 2,209,894 FUND BALANCE, END OF YEAR $ 24 See notes to financial statements General Fund Actual $ 4,659,862 238,948 1,305,923 194,095 110,212 301,036 34,427 $6,844,503 $1,228,869 476,656 2,340,767 1,855,061 997,960 32,382 6,931,695 (87,192) $ 280,830 (36,400) $157,238 2,531,398 $2,688,636 Variance Favorable (Unfavorable) $ 16,918 42,368 311,923 14,095 (18,473) 76,036 (19,573) $ 423,294 $ (23,735) 27,219 196,160 296,926 80,983 2,177,512 2,755,065 3,178,359 (774,827) (36,400) 2,367,132 321,504 $2,688,636 Exhibit 3 Special Revenue Fund Types Variance Favorable BudGet Actual (Unfavorable) $ 2,704,300 $ 2,699,085 $ (5,215) 248,000 255,063 7,063 1,500 (1,500 ) 141,897 322,224 180,327 2,600 27,050 24,450 3,098,297 3,303,422 ;; 205,125 $ 2,801. 116 590,242 ;;3,391,358 2,420,978 311,441 $ 2,732,419 380,138 278,801 658,939 $ (293,061) 571,003 864,064 2,696 2,696 (247,126) (247,126) $(540,187) $ 326,573 $ 866,760 540,187 1,156,596 616,409 $ $ 1,483,169 $ 1,483,169 25 Exhibit 4 CITY OF WHEAT RIDGE, COLORADO STATEMENT OF REVENUES, EXPENSES AND CHANCES IN FUND BALANCE POLICEMEN'S PENSION FUND Year Ended December 31,1984 Year Ended December 31 1984 1983 OPERATING REVENUES Contributions City Employee Interest income Miscellaneous income TOTAL OPERATING INCOME $ 140,955 $ 133,486 169,876 133,486 $ 310,831 $ 266,972 330,453 272,441 28,297 $ 641.284 $ 567,710 OPERATING EXPENSES Withdrawals by participants Trustee administrative charges TOTAL OPERATING EXPENSES FUND BALANCE, END OF YEAR 278,625 47,441 16,043 13,466 $ 294.668 $ 6U,907 $ 346,616 (' 506,803 y 2,112,095 1,605,292 $2,458.711 $2,112,095 NE'r INCO~1E FUND BALANCE, BEGINNING OF YEAR 26 See notes to financial statements . Exhibit 5 CITY OF WHEAT RIDGE, COLORADO STATEMENT OF CHANGES IN FINANCIAL POSITION POLICEMEN'S PENSION FUND Year Ended December 31, 1984 Year Ended December 31 1984 1983 SOURCES OF FUNDS: Net Income $ 346,616 $ 506,803 MONEY PURCHASE PLAN, B~GINNING OF YEA~ 2,112,095 1,605,292 t.lONEY PURCHASE PLAN, END OF YEAR $2,458,711 $2,112,095 See notes to financial statements 27 CITY OF WHEAT RIDGE, COLORADO Notes to Financial Statements December 31, 1984 (1) Summary of Significant Accounting Policies The City of ~~eat Ridge was incorporated August 17, 1969, under the provisions of Colorado Non-Profit Corporation Act, Colorado Revised Statutes, as amended. The City operates under a Counci1-Mayor-Administrator form of government and provides the following services as authorized by its charter: pUDlic safety (police), highways and streets, recreation, public improvements, planning and zoning, and general administrative services. The accounting policies of the City of Wheat Ridge conform to generally accepted accounting principles as ap~licable to governments. The following is a summary of the more significant policies: A. FUND ACCOUNTING The accounts of the City are organized on the basis of funds and account groups, each of which is considerea a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into three generic fund types and two broad fund categories as follows: ... GOVERNMENTAL FUNDS General Fund The General Fund is the general operating fund of the City. It is used to account for all financial resourses except those required to be accounted for in another fund. Special Revenue Funds special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds of the City include the following: Buildinq Demolition Fund The Building Demolition Fund was established, during 1981, as a revolving fund. Structures are demolished at City expense, the property owner is then billed for the cost of demolition. 28 CITY OF WHEAT RIDGE, COLORADO Notes to Financial Statements Capital Improvement Fund The Capital Improvement Fund (formerly Sales Tax Improvement Fund was established to account for funds received as a result of a one percent increase in the City's sales tax. The expenditures of this fund are to be used for capital expenditures as approved by City Council. Federal Revenue Sharing The Federal Revenue Sharing Fund was established to account for those funds received through the "State and Local Fiscal Assistance Act of 1972, as amended." This Act provides funds to units of local governments to be used for ordinary and necessary maintenance, operating expenses, and capital expenditures authorized by law. The Act also specifies certain restrictions and procedural requirements. Park Acquisition Fund The Park Acquisition Fund was established to account for funds received and designated for use in the acquisition of additional parklands and improvements. Senior Center Fund The Senior Center Fund was established durinq 1981 to account for contributions made to the Senior Center, The expenditures of this fund are used to support activities of the Center. Urban Renewal Fund The Urban Renewal Authority was established during 1981. with seed l~oney from the City of Wheat Ridge to be responsible for and seek to accomplish the redevelopment and rehabilitation of blighted areas. Revenue is currently being received from incremental sales tax growth over the 1981 base year and from property taxes and from interest on invested funds. Future revenue may come from bond issues or other sources. FIDUCIARY FUNDS Trust and Agency Funds Trust dnd Agency Funds are used to account for assets held by the City in a trustee capacity or as an agent. These funds include an Expendable Trust, a Pension Trust, and two Agency Funds. Expendable Trust Funds are accounted for in essentially the same manner as governmental funds. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds since capital maintenance is critical. 29 City of Wheat Ridge, Colorado Notes to Financial Statements Agency Fund~ are custodial in nature (assets equal liabilities) and do not Involve measurement of results of operations. Trust and Agency Funds of the City include the following: Policemen's Pension Fund The Policemen's Pension 2und was established to account for funds received from participants and the City's General Fund. The funds are held in trust for disbursement to qualified participants upon leavIng the plan or upon qualified retirement. Public Works Escrow Fund The Public Works Escrow Fund, an agency fund, was established to account for funds received as financial guarantees prior to the issuance of certain authorized construction permits. Upon completion of all requIred work under the permits, the funds are refunded. CATV Property Damage Fund The CATV (Cable Television) Property Damage Fund, an agency fund, was established to account for funds received from the cable television permIttee for settlement of minor unresolved claims against the permittee for damage to private property. The permittee is required to restore city paid settlements within fourteen days after notificatIon. Conservation Trust Fund The Conservation Trust Fund, an expendable trust fund, was established to account for funds received and restricted for use in the acquisition. development and maintenance of new conservation sites pursuant to Chapter 138-1-98 of the Revised Stotutes of the State of Colorado. B. FIXED ASSE'r AND LONG-TERH LIABILITIES The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are determined by its measurement focus. All governmental funds and Expendable Trust Funds are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. Their reported fund balance (net current assets) is considered a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. 30 City of Wheat Ridge, Colorado Notes to the Financial Statements . Fixed assets used in governmental fund type operation are accounted for in the General Fixed Asset Group of Accounts, rather than governmental funds. No depreciation has been provided for on general fixed assets. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Contributed fixed assets are valued at their estimated fair value on the date of gift. Land improvements transferred to the City from Jefferson County in 1969, have been recorded at the County's historical Lust, subsequent additions have been recorded at cost, until 1977, at which time the City elected to discontinue recording the cost of land improvements. The Jefferson County Open Space Program acquires land for public enjoyment (e.g., parks, playgrounds, lakes, etc.) and then donates the land to the City for use as public land. The land is recorded at the cost of land to the Open Space Program. Long-term liabilities expected to be financed from governmental funds are accounted for in the General Long-Term Debt Account Group, not in the governmental funds. The two account groups are not "funds". They are concerned only with the measurement of financial position. They are not involved with measurement of results of operations. C. BASIS OF ACCOUNTING Basis of accounting refers to when revenues and expenditures or expenses are recognized ln the accounts and reported in the financial statements. All the Governmental funds and Expendable Trust funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Expenditures are generallly recognized under the modified accural basis. Revenue is recognized in the accounting period in which it becomes available and measurable. Expenditures are recognized in the accounting period in which the fund liability is incurred. Trust and Agency Funds are used to account for assets held by the City in a trustee capacity. These include Expendable Trust, Pension Trust, and Agency Funds. Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The Pension Trust Funds are accounted for using the accrual basis of accounting. 31 City of Wheat Ridge, Colorado Notes to the Financial Statements D. BUDGETS The individual and combined statements of Revenues, Expenditures, and Changes in Fund Balance Budget (non-GAAP Budgetary Basis) and actual for the General, Special Revenue and Expendable Trust Funds present comparisions of the legally adopted budget with actual data on the (non-GAAP) budgetary basis which includes encumbrances. All other statements exclude encumbrances, as required by GAAP (generally accepted accounting principles); expenditures are only recorded when the liability is incurred. Budgetary appropriations lapse 2t the end of each calendar year. Appropriations are controlled and the budget lS only amended in conformity with Colorado Revised Statutes. Budgeted amounts are as originally adopted or as amended by the City Council. Individual amendments were not material in relation to the original appropriations. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. Prior to September 1, the City Administrator submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are held at City Council meetings to obtain taxpayer input. 3. Prior to November 1, the budget is legally enacted through passage of a resolution. 4. The City Administrator is authorized to transfer budgeted amounts within a department within any fund; any revisions that change the total expenditures of any fund must be approved by City Council. 5. In addition to the operating budget a five-year Capital Improvement Program is proposed by the City Administrator and adopted by City Council. This program identifies projected capital project expenditures and anticipated revenue by fund source. The Capital Improvement Program is revised and extended annually. The City Improvement Program is revised and extended annually. The City Council adopts the program as a planning document but does not appropriate the multi-year expenditures. Annual installments to the identified projects are appropriated in the annual operating budget or by supplemental appropriations. 32 City of Wheat Ridge, Colorado Notes to the Financial Statements 6. Budgets for the General, Special Revenue and Fiduciary Funds are adopted on a basis not consistant with generally accepted accounting principles (NON-GAAP BASIS). 7. Budgetary figures in this financial report are as originally adopted or as amended by the City Council. E. ENCUr--lBRANCES Encumbrances accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary inteyration in the General Fund, special Revenue Funds. Encumbrances outstanding at year-end for budget comparisons are reported as expenditures. Encumbrances outstanding at year-end under Generally Accepted Accounting Principles, are reported as reservations of fund balances since they do not constitute expenditures or liabilities. F. ACCRUED PAYROLL BENEFITS City employees earn vacation leave which may be either taken or accumulated, up to a maximum amount, untll pald upon termination or retirement. Unused sick leave, in excess of 480 hours, may be converted to annual leave or cash upon retirement or termination. G. DEFERRED REVENUES - PROPE~TY TAXES Property taxes are levied on December 31, of each year and attach as an enforceable lien on property as of January 1. It is the policy of the City to record the property tax receivables in the year in which the taxes are levied and to recognize the property tax revenues in the year in which the lien attaches on the property. All material property taxes levied as of December 31, 1983 were collected as of December 31, 1984, accordingly no provision for uncollected taxes has been made. H. TOTAL COLUMNS ON COMBINED STATEMENTS. Total columns on the Combined Statements - Overview are captioned Memorandum only to indicate that they are presented only to facilitate financial analysis. Datd in these COlU~IS do not present financial position in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 33 City of Wheat Ridge, Colorado Notes to the Financial Statements 2. RESTRICTED ASSETS - CASH General Fund cash of $100,000 has been restricted by City Council for emergency situations affecting the lives and property of the City's citizens. Expenditures must be approved in advance by the City Council, or in situations where members of City Council cannot be contacted, the Mayor and the City Administrator can approve expenditures, prov;ded a subsequent report is made at the next City Council meeLlng. 3. INTERFUND RECEIVABLES/PAYABLES Individual fund inter fund receivables and payables balances at December 31, 1984 were: Due From Due to Fund Other Funds Other Funds General $ 201,901 $ 38,100 Special Rev~nue: Revenue Sharing 188,307 Capital Improvement 107,639 77,746 Urban Kenewal 8,207 Fiduciary, Trust & Agency: Public Works 13,081 CATV 513 $ 317,747 $ 317,747 4. PENSION PLANS During 1981, the City withdrew from the state-wide defined benefit pension plan, with state permission, and instituted a defined contribution money purchase plan for its police employees. In 1982, the contribution increased to 10% from both the participant and the City; however, under certain conditions participants may contribute up to 15%. During 1984, the participants and the City each made mandatory contributions of $140,955 to the plan. The City also participates in the Colorado County Officials and Employees Retirement Association Retirement Plan. This Plan covers non-police employees. The participants are required to contribute 4% (and can voluntarily contribute up to 10%) of their compensation from the City, the City contributes an amount equal to 4% of the employees compensation. The City's contribution totaled $67,707 for the year ended December 31, 1984. The City has no liability under the Plan other than the matching payment. 34 City of 11heat Ridge, Colorodo Notes to the Financial Statements 5. CONTINGENT LIABILITIES Various suits and claims are pending against the City as of December 31, 1984. Although the outcome of such suits and claims cannot be predicted with certainty, the City believes that adequate insurance coverage exists and that the final settlements of these matters will not materially adversely affect the financial statements of the City. 6. COM~lITt'-1ENTS A. LEASE The City is obligated to a lease for a computer the value which was $69,000. This lease was entered into May 24, 1984 and is for a period of 36 months. The lease calls for payments of $2,210 per month and future payments under terms of the lease are: 1985 1986 1987 Total minimum lease payments Less interest Present value of minimum lease payments $ 26,521 26,521 11,050 $ 64,092 (7,027) $ 57,065 B. ACCRUED LEAVE As of December 31, 1984, accrued sick pay of $13,533 was recorded as a current liability of the general fund. Based opon prior experience this amount will normally be liquidated with expendable available resources. As of December 31, 1984, accrued annual leave of $171,040 and accrued holiday pay of $21,587 were recorded in the General Long-Term Debt Grou~ of Accounts. 7. CHANGES IN GENERAL LONG-TE~l DEBT Leases Balance January 1, 1984 Additions Deletions Balance December 31, 1984 $ 69,000 (11,935) $ 57,065 Compensated Absenses Total $172,119 20,509 $171,119 89,509 (11,935) $ 249,693 $192,628 35 City of Wheat Ridge, Colorado Notes to the Financial Statements 8. CHANGES IN GENERAL FIXED ASSETS A schedule of changes in general fixed assets from December 31, 1984 by category is presented below: Balance at 12/31/83 Additions Balance at Deletions Transfer 12/31/84 Land & Buildings $ 5,968,317 $ $ $(22,796)$ 5,945,521 Equipment 2,136,966 653,599 272,821 26,849 2,544,593 Highways, Streets & Storm Sewers 8,110,519 (4,053) 8,106,466 TOTAL $16,215,802 $ 653,599 $ 272,821 $ $16,596,580 9. OTHER MATTERS Council Resolution 757 authorized the establishment of a Police Department Bond Trust. Under this program (fund) the City would collect cash bonds from individuals arrested in the City and being held on warrants issued by other govern- mental units. The bond trust is a statewide program. The activities of this fund are currently included in the general fund due to the limited size and number of transactions. The fund had a cash balance of $250.00 at December 31, 1984. 36 . --n Z ~ a ? ~ ?, ~tT\ ~~ ~ ~(J) ""d ""d ~~ ..-1 Z o Z (J) ~ ~~ ~ c ~ ~ ~i C/) GENERAL FUND ThE GEt~ERAL FUND IS THE OPERATING FUND OF THE CITY. IT IS lJSED TO ACCOUNT FOR ALL FINANCIAL RESOURCES EXCEPT THOSE REQUIRED TO BE ACCOUNTED FOR IN ANOTHER FUND. . ~ m Z m ~ :x> t""'" ~ c: z o 39 Schedule A-l CITY OF WHEAT RIDGE, COLORADO COMPARATIVE BALANCE SHEET GENERAL FUND DECEMBER 31, 1984 AND 1983 1984 1983 ASSETS Cash $ 2,642,468 $ 2,614,427 Accounts receivable: Jefferson County property taxes 485,824 499,682 Miscellaneous 2,561 Due from other funds 201,901 112,985 Inventory 5,267 Restricted assets-cash 100,000 100,000 Other assets 41,744 TOTAL $ 3,438,021 $ 3,368,838 LIABILITIES Accounts payable Accrued payroll benefits Due to other funds Deferred revenue-property taxes TOTAL LIABILITISS $ 54,421 $ 152,771 13,533 13,833 38,100 112,330 485,824 499,682 591,878 778,616 FUND EQUITY Fund Balance: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated $ 157,506 $ 58,825 851,565 1,837,072 2,531,397 TOTAL FUND EQUITY 2,846,143 2,590,222 TOTAL $ 3,438,021 $ 3,368,838 40 Schedllle A-2 CITY OF WHEAT RIDGE, COLORADO GENERAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL - YEAR ENDED DECEMBER 31,1984 REVISED BUDGET ACTUAL VARIANCE FA VORABLE (UNFAVORABLE) 1983 ACTUAL REVENUES Taxes $ 4,642,944 $ 4,659,862 $ 16,918 $ 4,346,971 Licenses and permits 196,580 238,948 42,368 185,267 Intergovernmental revenue 994,000 1,305,923 311,923 946,012 Charges for service 180,000 194,095 14,095 176,660 Fines and forfeitures 128,685 110,212 (18,473) 120,657 Interest l.ncome 225,000 301,036 76,036 272,229 Hisce11aneous 54,000 34,427 (19,573) 99,454 TOTAL REVENUES $ 6,421,209 $ 6,844,503 $ 423,294 $ 6,147,250 EXPENDITURES General government $ 1,709,009 $1,705,525 $ 3,484 $ 1,866,888 Public safety 2,536,927 2,340,767 196,160 2,351,177 Public works 2,151,987 1,855,061 296,926 1,133,201 Parks and recreation 1,078,943 997,960 80,983 920,512 Capital acquisitions Other 2,209,894 32,382 2,177,512 TOTAL EXPENDITURES $ 9,686,760 $6,931,695 $2,755,065 $ 6,271,778 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (3,265,551) (87,192) $3,178,359 (124,528) OTHER FINANCIAL SOURCES (USES): Operating transfers-in 1,055,657 280,830 (774,827) Operating transfers-out (36,400) (36,400) (395,000) ($2,209,894) $157,238 $2,367,132 ( 395, 000) FUND BALANCE, BEGINNING OF YEAR 2,209,894 2,531,398 321,504 3,050,926 FUND BALANCE, END OF YEAR $ $ 2,688,636 $ 2,688,636 $2,531,398 41 . CITY OF WHEAT RIDGE, COLORADO GENERAL FUND STATEMENT OF EXPENDITURES COMPARED TO BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 WITH COMPARATIVE ACTUAL AMOUNTS FOR YEAR ENDED DECEMBER 31, 1983 1984 Variable Favorable 1983 Budget Actual (Unfavorable) Actual GENERAL GOVERNMENT City Council $ 63,557$ 62,483$ 1,074 50,529 1'-layor 25,656 25,105 551 21,749 City Administrator/ Personnel 169,749 169,634 115 185,813 City Attorney 79,040 115,725 (36,685) 83,549 City Clerk 145,000 137,620 7,380 155,848 Municipal Court 87,378 86,502 876 83,180 Accounting 135,533 127,765 7,768 Budget & Fiscal Analysis 62,103 66,962 (4,859) Data Processing 51,907 54,128 (2,221 ) Purchasing 50,311 64,353 (14,042) City Treasurer * 309,654 Building Maintenance 74,888 67,315 7,573 72,475 Community Development Administration 73,178 67,391 5,787 60,051 ?lanning and Zoning 171,348 178,382 (7,034) 153,649 Building Inspection 51,907 54,128 (2,221) Code Enforcement 105,597 106,506 (909 ) Civil Disaster 4,500 3,472 1,028 1,973 General operations 334,900 318,592 16,308 286,175 $ 1,709,009 -.!.,705,525 $ 3,484 $ 1,610,784 *Department split in 1984 PUBLIC SAFETY Police Administration Support Services Operations 177,142 670,007 1, 689,778 $ 2,536,927$ 143,806 669,288 1,527,673 2,340,767 33,336 719 162,105 $ 196,160 83,890 589,612 1,529,563 $ 2,203,065 42 Schedule ]\-3 1984 Budget Variance Favorable (Unfavorable) 1983 Actual Actual PUBLIC TtlORKS Public works admin. $ 85,776$ 83,936 $ 1,840 $ 72 , 346 Engineering 353,876 354,399 (523 ) 296,876 Street maintenance 814,685 580,926 233,759 669,843 Traffic maintenance 128,130 115,760 12,370 94,136 Shops(57) 769,520 720,040 49,480 398,285 $ 2,151,987$ 1,855,061 $ 296,926 $ 1,531,486 PARKS AND RECREATION Parks and recreation administration Recreation Parks maintenance Forestry Park ranger \vhea t Ridge Festival OTHER TOTAL 76,904 368,989 373,095 143,837 107,418 8,700 $ 1,078,943$ (5,871) 15,525 30,419 30,547 10,812 (449) 80,983 $ 70,822 325,808 339,440 90,545 93,897 5,931 926,443 82,775 353,464 342,676 113,290 96,606 9,149 997,960 $ 2,209,894 32,382 2,177,512 $ 9,686,760$ 6,931,695 $2,755,065 $6,271,778 .11 CITY OF WHEAT RIDGE, COLORADO GENERAL FUND STATEMENT OF REVENUES COMPARED TO BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31,1984 WITH COMPARATIVE ACTUAL ~]OUNTS FOR YEAR ENDED DECEMBER 31,1983 1984 Variance Favorable 1983 Budget Actual (Unfavorable) Actual TAXES Real property tax $ 475,000$ 494,092 $ 19,072 $ 455,015 Liquor occupation tax 41,000 46,262 5,262 39,861 Vehicle ownership tax 40,000 43,412 3,412 44,499 Sales tax 2,514,300 2,504,708 (9,592) 2,272,086 Use tax 675,000 849,722 174,722 736,933 Public serVlce franchise tax 800,000 624,022 (175,978) 700,933 Telephone occupation tax 97,644 97,644 97,644 $ 4,642,944$ 4,659,862 $ 16,918 $ 4,346,971 LICENSES & PERtlITS Amusement machine license 8,000 8,000 8,875 Arborist license 680 900 220 465 Contractors license 24,000 31,408 7,408 21,425 Liquor license fees 3,200 3,354 265 3,251 Security guard license 700 965 265 1,644 Building perIni ts 120,000 165,139 42,139 114,460 Street cut permits 10,000 10,528 528 13,756 Cable television permits 30,000 21,654 (8,346) 21,392 $ 196,580$ 238,948$ 42,368 $ 185,268 INTERGOVERNMENTAL REVENUE Cigarette tax 195,000 189,967 5,033 200,182 County road and bridge 310,000 526,944 216,944 278,249 Highway users tax 375,000 471,548 96,548 357,690 [vlotor vehicle registration 114,000 117,464 3,464 109,892 $ 994,000$ 1,305,923 $ 311,923 $ 946,013 44 Schedu}e A-4 1984 Variance Favorable 1983 Budget Actual (Unfavorable) Actual CHARGES FOR SERVICES Zoning application fees $ 6,000$ 5,973 $ ( 27) $ 7,660 Liquor hearing fees 4,000 7,475 3,475 6,525 Parks & recreation fees 128,000 129,321 1,321 118,032 Swimming pool fees 33,000 33,214 (786) 34,640 Police records fees 9,000 19,112 10,112 9,804 $ 180,000$ 194,O95 $ 14,095 $ 176,661 FINES AND FORFEITS Municipal court fines $ 128,685$ 1l0,212 $ (18,473) $ 120,657 INTEREs'r INCOME Interest earnings $ 225,000 $ 301, 036 $ 76,036 ~72,229 MISCELLANEOUS REVENUE Rents Miscellaneous income $ 4,000 $ 50,000 $ 54,000 $ 2,095 32,332 34,427 $ (1,905) (17,668) $ (19,573) $ $ 3,575 95,876 99,451 $ 423,294 $ 6,147,250 TOTAL $ 6,421,209$ 6,844,503 45 - -------- . ~ rn o ~ W, ~ ~ c rn '2 '2 C ~ ~ SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS ARE USED TO ACCOUNT FOR THE PROCEEDS OF SPECIFIC REVENUE SOURCES (OTHER THAN SPECIAL ASSIGNMENTS, EXPENDABLE TRUST, OR MAJOR CAPITAL PROJECTS) THAT ARE LEGALLY RESTRICTED TO EXPENDITURES FOR SPECIFIED PURPOSES. Federal Revenue Sharing Fund The Federal Revenue Sharing Fund was established to account for those funds received through the "State and Local Fiscal Assistance Act of 1972, as amended." This act provides funds to units of local governments to be used for ordinary and necessary maintenance, operating expenses, and capital expenditures authorized by law. The Act also specifies certain restrictions and procedural requirements. Park Acquisition Fund The Park Acquisition Fund was established to account for funds received and designated for use in the acquisition of additional parklands and improvements. Capital Improvement Fund The Capital I~provement Fund (formerly Sales Tax Improvement Fund) was established to account for funds received as a result of a one-percent increase in the City's sales tax. The expenditures of this fund are to be used for capital expenditures as approved by City Council. Building Demolition Fund The Building Demolition 1981, as a revolving fund. City expense, the property cost of demolition. Fund was established, during Structures are demolished at owner is then billed for the Senior Center Fund The Senior Center Fund was established, during 1981, to account for contributions made to the Senior Center. The expenditures of this fund are used to support activities of the center. Urban Renewal Fund The Urban Renewal Authority was established, during 1981, with seed money from the City of Wheat Ridge to be responsible for and seek to accomplish the redevelopment and rehabilitation of blighted areas. Revenue is currently being received from incremental sales tax growth over the 1981 base year and property taxes. Revenue may come from bond issues or other sources. 47 . CITY OF WHEAT RIDGE, COLORADO SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1984 WITH COMPARATIVE TOTALS FOR DECEMBER 31, 1983 Federal Revenue Sharing Fund Park Acqui- sition Fund Capital Improvement Fund ASSETS Cash $ 222,675 $ 16,962 $1, 615,882 Accounts Receivable: U.S. Government 64,963 Jefferson County 73.742 Miscellaneous 325 8,965 Due from other funds 107,639 TOTAL $ 287,963 $ 16,962 $ 1, 806.228 LIABILITIES Accounts payable $ 22,322 $ $ 4,246 Deferred revenues Due to other funds 188,307 77 . 746 TOTAL LIABILITIES $ 210.629 $ $ 81,992 FUND EQUITY Fund Balances: Reserved for encumbrances $ 9.550 $ $ 496,985 Unreserved: Designated for subsequent years expenditures 60.000 17,170 434.270 Undesignated 7,784 (208) 792,981 TOTAL FUND BALANCES 77.334 16,962 1,724,236 TOTAL $ 287,963 $ 16.962 $ 1. 806.228 48 Schedule B-1 . BuildinG Demolition Fund Senior Center Fund Urban Renewal Fund Totals 1984 1983 $ 12,309 $ 13,603 $ 317,110 $ 2,198,541 $ 3,001,908 64,963 63,366 73,742 266,429 9,290 8,207 115,846 112,328 $ 12,309 $ 13,603 L-l25,3.!2. $ 2,462,382 $ 3,444,031 $ $ $ 16,432 $ 43,000 $ 104,109 7,888 106,143 266,053 $ 16,432 $ 309,053 $ 218,140 163,624 670,159 2,069,296 12,000 $ 10,000 533,440 908,229 309 3,603 145,261 949,730 248,366 $ 12,309 $ 13,603 $ 308,885 $ 12,309 $ 13,603 $ 325,317 $ 2,153,329 $ 3,225,891 $ 2,462,382 $ 3,444,031 49 . CITY OF WHEAT RIDGE, COLORADO SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES YEAR ENDED DECEMBER 31, 1984 WI'rH COMPARATIVE TOTALS FOR THE YEAR ENDED DECEMBER, 31, 1983 Federal Revenue Sharing Fund Park Acqui- sition Fund Capital Improvemen': Fund REVENUES Taxes Intergovernmental revenue Charges for services Interest income Miscellaneous income $ $ $ 2,522,333 255,063 992 267,019 12,692 18,804 TOTAL REVENUES 273,867 992 2,802,044 EXPENDITURES Capital acquisitions $ 304,646 $ Other $ 3,541,555 TOTAL EXPENDITURES $ 304,646 $ $ 3,541,555 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES ( 30,779) 992 (739, 511) OTHER FINANCING SOURCES (USES) Operating transfers-in(out) (172,126) (75,000) FUND BALANCE, BEGINNING OF YEAR 280,239 15,970 2,538,747 FUND BALANCE, END OF YEAR $ 77,334 $ 16,962 $ 1,724,236 50 Schedule B-2 Building Demolition Fund Senior Cent.er Fund Urban Renewal Funa Totals ._n.__. _ 1984 1983 $ $ $ 176,752 $ 2,699,085 $ 2,421,112 255,063 248, 577 29,583 660 856 33,895 303,422 280,97:, 14,358 45,854 41,416 660 15,214 210,647 3,303,424 3,021,664 -2.,611 283,744 3,846,201 285,355 3,401,617 55,986 -2.,611 283,744 4,131,556 3,457,603 660 13,603 ( 73,097) (828,132) (435,939) 2,696 (244,430) 395,000 11,649 $ 12,309 $ 13,603 379,286 3,225,891 3,266,830 $ 308,885 $ 2,153,329 $ 3,225,891 51 Schedule 'B-3 CITY OF WHEAT RIDGE, COLORADO FEDERAL REVENUE SHARING FUND COMPARATIVE BALANCE SHEET YEARS ENDED DECEMBER 31, 1984 AND 1983 1984 1983 ASSETS Cash $ 222,675 $ 319,021 Accounts receivable: u.s. Government 64,963 63,366 Miscellaneous 325 TOTAL ASSETS 287,963 382,387 LIABILITIES Accounts payable 22,322 2,949 Due to other funds 188,307 99,199 Total 1 iabil i ties 210,629 102,148 FUND EQUITY Fund Balance: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated 9,550 187,841 60,000 7,784 92,398 Total fund balance 77,334 280,239 TOTAL LIABILITIES AND FUND BALANCE $ 287,963 $ 382,387 52 Schedule B-4 . CITY OF WHEAT RIDGE, COLORADO FEDERAL REVENUE SHARING FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 1984 Budget Actual variance Favorable (Unfavorable) REVENUES U.S. Government Interest income $ 248,000 20,000 $ 255,063 18,803 $ 7,063 (1,197) Total revenues 268,000 273,866 5,866 EXPENDITURES Capital acquisitions $ 195,874 $ 126,356 $ 69,518 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND ENCUMBRANCES $ 72,126 $ 147,510 $ 75,384 OTHER FINANCING SOURCES(USES) Operating Transfers (172,126) (172,126) FUND BALANCE, BEGINNING OF YEAR 100,000 92,399 (7,601) FUND BALANCE, END OF YEAR $ $ 67,783 $ 67,783 53 CITY OF WHEAT RIDGE, COLORADO PARK ACQUISITION FUND COMPARATIVE BALANCE SHEET YEARS ENDED DECEMBER 31,1984 AND 1983 1984 ASSETS Savings account $ 16,962 $ TOTAL ASSETS 16,962 LIABILITIES Accounts payable Due to other funds Total liabilities FUND EQUITY Fund Balances: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated 17,170 (208) Total fund balance 16,962 TOTAL LIABILITIES AND FUND BALANCES $ 16,962 54 Schedu!e B-5 1983 17,543 17,543 1,573 1,573 10,000 5,970 15,970 $ 17,543 Schedule 13-6 CITY OF WHEAT RIDGE, COLORADO PARK ACQUISITION FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 1984 Budget Actual Variance Favorable (Unfavorable) REVENUES Interest income $ 1,000 $ 992 $ (8 ) Subdivision fees 1,500 (l,50U) Total revenues 2,500 992 (1,508) EXPENDITURES Capital acquisitions 15,942 15,942 Total expenditures 15,942 992 15,942 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES ( 13 , 442 ) 992 14,434 FUND BALANCE, BEGINNING OF YEAR 13,442 15,970 2,528 FUND BALANCE, END OF YEAR $ $ 16,962 $ 16,962 55 Schedule 'B-7 CITY OF WHEAT RIDGE, COLORADO CAPITAL IMPROVEMENT FUND COMPARATIVE BALANCE SHEET YEARS ENDED DECEMBER 31, 1984 AND 1983 1984 1'783 ASSETS Cash $ 1,615,882 $ 2,264,208 Accounts receivable: Jefferson County !1iscellaneous Due from other funds 73,742 266,429 8,965 107,639 108,868 TOTAL ASSETS $ 1,806,228 $ 2,639,505 LIABILITIES Accounts payable Due to other funds 4,246 100,758 77,746 Total liabilities 81,992 100,758 FUND EQUITY Fund balances: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated 496,985 1,743,916 434,270 794,831 792,981 Total fund balance 1,724,236 2,538,747 TOTAL LIABILITIES AND FUND BALANCE $ 1,806,228 $ 2,639,505 56 Schedule B-8 CITY OF WHEAT RIDGE, COLORADO CAPITAL IMPROVEMENT FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 1984 Budget Actual Variance Favorable (Unfavorable) REVENUES Sales tax $ 2,514,300 $ 2,522,333 $ 8,033 Miscellaneous 12,692 12,692 Interest income 100,000 267,018 167,018 Total revenues $ 2,614,300 $ 2,802,043 $ 187,743 EXPENDITURES Capital acquisitions $ 2,589,300 $ 2,294,622 $ 294,678 Total expenditures $ 2,589,300 $ 2,294,622 $ 294,678 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 25,000 507,421 482,421 OTHER FINANCING SOURCES (USES) Operating transfers (75,000) (75.000) FUND BALANCE, BEGINNING OF YEAR 50,000 794,831 744,831 FUND BALANCE, END OF YEAR $ $ 1,227,252 $ 1,227.252 57 CITY OF WHEAT RIDGE, COLORADO BUILDING DEMOLITION FUND COMPARATIVE BALANCE SHEET YEARS ENDED DECEMBER 31, 1984 AND 1983 1984 ASSETS Cash: Savings account $ 12,309 Total assets $ 12,309 LIABILITIES Accounts payable Total liabilities FUND EQUITY Fund balances: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated 12,000 309 Total fund balance 12,309 TOTAL LIABILITIES AND FUND BALANCE $ 12,309 58 Schedule-B-9 1983 $ 11.649 $ 11,649 11,000 649 11 ,649 $ 11,649 Schedule B-IO' CITY OF WHEAT RIDGE, COLORADO BUILDING DEMOLITION FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 1984 Budget Actual Variance Favorable (Unfavorable) REVENUES Interest income $ 497 $ 660 $ 163 Total revenues 497 660 163 EXPENDITURES Public safety $ 12,000 $ $ 12,000 Total expenditures 12,000 12,000 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (11,503) 660 12,163 FUND BALANCE, BEGINNING OF YEAR 11.503 11,649 146 FUND BALANCE, END OF YEAR $ $ 12,309 $ 12,309 59 CITY OF WHEAT RIDGE, COLORADO SENIOR CENTER FUND COMPARATIVE BALANCE SHEET YEARS ENDED DECEMBER 31, 1984 AND 1983 1984 ASSETS Cash $ 13,603 $ 13,603 TOTAL ASSETS LIABILITIES Accounts payable Deferred revenues Due to other funds Total liabilities FUND EQUITY Fund balances: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated 10,000 3,603 Total fund balance 13.603 TOTAL LIABILITIES AND FUND BALANCE $ 13 ,603 60 Schedul~ B-ll 19,)] $ 13,259 $ 13,259 7,888 5,371 13,259 $ 13,259 Schedule.B-12 CITY OF WHEAT RIDGE, COLORADO SENIOR CENTER FUND s'rATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 1984 Budget Actual Variance Favorable (Unfavorable) REVENUES Miscellaneous income Interest income $ 2,600 400 $ 14,358 856 $ 11,758 456 Total revenues $ 3,000 $ 15,214 $ 12,214 EXPENDITURES Other $10,000 $ 1,611 $ 8,389 EXCESS (DEFICIENCY) OF REVENUES OVEH. EXPENDITURES (7,000) 13,603 20,603 FUND BALANCE, BEGINNING OF YEAR 7,000 (7,000) FUND BALANCE, END OF YEAR $ $ 13,603 13,603 61 CITY OF WHEAT RIDGE, COLORADO URBAN RENEWAL FUND COMPARATIVE BALANCE SHEET YEARS ENDED DECEMBER 31, 1984 AND 1983 1984 ASSETS Casn Due from other funds $ 317,110 8,207 TOTAL ASSETS $ 325,317 LIABILITIES Accounts payable 16,432 Total liabilities 16,432 FUND EQUITY Fund balances: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Undesignated 163,624 145.261 Total fund balance 308.885 TOTAL LIABILITIES AND FUND BALANCE $ 325.317 62 Schedule ~-13 1983 $ 376,228 3,460 $ 379,688 402 402 137,539 241,747 379,286 $ 379,688 Schedule )3-14 CITY OF WHEAT RIDGE, COLORADO URBAN RENEWAL FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 1984 Budqet - Actual Variance Favorable (Unfavorable) REVENUES Taxes Interest income $ 190,000 20,000 $ 176,752 33,895 $ (l3,248) 13,895 Total revenues $ 210,000 $ 210,647 $ 647 EXPENDITURES Other $ 568,242 $ 309,830 $ 258,412 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND ENCUMBRANCES (358,242) (99,183) 259,059 OTHER FINANCING SOURCES: Operating transfers 2,696 2,696 FUND BALANCE, BEGINNING OF YEAR $ 358.242 241,747 $ (116,495) FUND BALANCE, END OF YEAR $ $ 145,260 .$ 145.260 63 . ; c ~ ~ C) ~ ~ Q lI11 C '2 t < TRUST AND AGENCY FUNDS TRUST AND AGENCY FUNDS ARE USED TO ACCOUNT FOR ASSETS HELD BY THE CITY IN A TRUSTEE CAPACITY OR AS AN AGENT FOR THE CITY. THESE FUNDS INCLUDE A PENSION TRUST, AND EXPENDABLE TRUST, AND TWO AGENCY FUNDS. EXPENDABLE TRUST FUNDS ARE ACCOUNTED FO? :n ESSENTIALLY THE SAME MANNER AS GOVERNMENTAL FUNDS. PENSION TRUST ARE ACCOUNTED FOR IN ESSENTIALLY THE SAME MANNER AS PROPRIETARY FUNDS, SINCE CAPIT,\L MAINTENANCE IS CRITIC.~. AGENCY FUNDS ARE CUSTODIAL IN NATURE (ASSETS EQUAL LIABILITIES) &~D DO NOT INVOLVE MEASUREMENT OF RESULTS OF OPERATIONS. Policemen's Pension Fund The Policemen's pension Fund was established to account for funds received from participants and the City's General Fund. The funds are held in trust for disbursement to qualified participants upon leaving the plan or qualified retirement. Public Works Escrow Fund The Public Works Escrow Fund, an agency fund, was established to account for funds received as financial guarantees prior to the issuance of certain authorized construction permits. Upon completion of all required work under the permits, the funds are refunded. CATV Property Damage Fund The CATV (cable television) Property Damage Fund, an agency fund, was established to account for funds received from the cable television permittee for settlement of minor unresolved claims against the permittee for damage to private property. The permittee is required to restore city paid settlements within fourteen days after notification. Conservation Trust Fund The Conservation Trust Fund, an expendable trust fund, was established to account for funds, received and restricted for use in the acquisition, development and maintenance of new or existing parks and recreation facilities pursuant to Chapter 138-1-09 of the Colorado Revised Statutes. . 65 . CITY OF WHEAT RIDGE, COLORADO FIDUCIARY TRUST AND AGENCY FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1984 WITH COMPARATIVE TOTALS FOR DECEMBER 31, 1983 Pension Trust Fund Agency Funds Public CATV Policemen's Works property Pension Escrow Damage ASSETS Cash $ $ 75,524 $ 3,013 Money purchase plan 2,458,711 TOTAL $ 2,458,711 $ 75,524 $ 3,013 LIABILITIES AND FUND BALANCES Refundable escrow deposits Due to other funds 62,443 13,081 2,500 513 Total liabilities 75,524 3,013 --- Fund Balances: Reserved for police retirement system Reserved for encumbrances Unreserved 2,458,711 Total fund balances 2,458,711 75,524 TOTAL LIABILITIES AND FUND BALANCE $ 2,458,711 $ 75,524 $ 3,013 --- 66 Expendable Trus t. Fund Conservation Trust Schedule ';:-1 Totals 1984 1983 $ 348,163 $ 426,700 2,458,711 $ 348,163 $2,885,411 64,943 13,594 78,537 2,458,711 34,450 313,713 34,450 313,713 $ 348,163 $ 242,176 2,112,095 $2,354,271 55,319 6,840 62,159 2,112,095 180,017 $ 2,806,874 $2,292,112 $ 348,163 $ 2,885,411 $ 2,354,271 67 TO ACCOUNT FOR FIXED ASSETS NOT USED IN PROPRIETARY FUND OP2E,'ITlnnS CR ACCCUNTED FOR IN TRUST FUNDS. . ~ m :z rn ~ :J;> r-' ." ... >< m o :I> (J) (J) m ., (J) :J;> (J (J o c z ., C) ::c o c -0 .-::" FUNCTION AND ACTIVITY General Governmental City Council $ City Treasurer Mayor City Administrator City Attorney City Clerk Municipal Court Building Maintenance Corum. Development Adm. Total General Governmental CITY OF WHEAT RIDGE, COLORADO Schedule'D-l SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY YEAR ENDED DECEMBER 31, 1984 Total Buil- dinqs Impro- vements Equi- pment $ 72,698 84,176 1,680 :2 '"! !~l1.6 210 19,845 8,990 262,712 71.644 $ 3,801,666 $ 75,412 $3,172,653 $ 8,000 $ 545,601 Public Safety Police Administration Support Services Operations Civil Disaster Total Public Safety Public Works Public Works Adm. Engineering Street Maintenance Traffic Maintenance Shops Total Public Works Parks and Recreation Parks & Rec. Adm. Recreation Parks Maintenance Forestry Park Ranger Total Parks & Recreation 2,761 384 516,779 2,060 405 202 7,269 $ 2,761 $ 2,444 $ 524,655 Land 751,247 1, 215 65,849 306 412,020 $ 9,858,285 $663,222 $ $7,964,426 $1,230,637 72,698 $ 84,176 1,680 23,646 210 19,845 8,990 3,518,777 71 , 644 $ $ 75,412 3,172,653 8,000 385,988 62,282 132,894 35,242 9,522 $ 2,406,769 $ 214,431$1,167,661 $398,749 $ 625,928 TOTAL GENERAL FIXED ASSETS $16,596,580 $ 953,065$4,343,075$8,373,619$2,926,821 519,924 2,465 202 7,269 $ 529,860 $ 9,246,023 74,087 65,849 306 472,020 530,350 72,872 7,964,426 60,000 1,020,659 990,802 350,544 35,242 9,522 167,081 223,004 888,291 56,366 244,586 40,229 113,934 47,350 70 *Note: Differences due to transfers within Fixed Assets Account Groups CITY OF WHEAT RIDGE, COLORADO SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY YEAR ENDED DECEMBER 31, 1984 FUNCTION AND ACTIVITY General Governmental City Council $ City Treasurer Mayor City Administrator City Attorney City Clerk Municipal Court Building Maintenance Corum. Development Adm. Total General Governmental Public Safety Police Administration Support Services Operations Civil Disaster Total Public Safety Public Works Public Works Adm. Engineering Street Maintenance Traffic Maintenance Shops Total Public Works Parks and Recreation Parks & Rec. Adm. Recreation Parks Maintenance Forestry Park Ranger Total Parks & Recreation TOTAL GENERAL FIXED ASSETS 71 General Fixed Assets 1!01!84 Additions Deletions 72,863 $ 14,604 1,680 23,646 210 17,559 8,990 3,517,226 74,958 $ 165 69,572 3,151 865 1,551 6,372 9,686 $ 3,731,736 $ 80,646 $ 10,716 537,523 202 7,269 $ 25,300 2,465 42,899 544,994 $ 27,765 $ 42,899 9,316,274 73,682 13,845 192,Oll 122,205 1,284 52,669 306 280,276 192,456 879 665 267 $ 9,595,812 $ 456,740 $ 194,267 1,001,974 1,000,923 330,981 9,382 32,137 1,366 19,563 35,242 140 13,452 11,487 $ 2,343,260 $ 88,448 $ 24,939 $ 16,215,802 $ 653,599 $ 272,821 Schedule.D-2 General Fixed Assets 12/31/84 $ 72,698 84./176 1,680 23,646 210 19,845 8,990 3,518,777 71 , 644 $ 3,801,666 519,924 2,465 202 7,269 $ 529,860 9,246,023 74,087 65,849 306 472,020 $ 9,858,285 1,020,659 990,802 350,544 35,242 9,522 $ 2,406,769 $16,596,580 . ------ - ~ ~ .- "'" (J ~ . I . TABLE I CITY OF WHEAT RIDGE, COLORADO GENERAL GOVERNMENTAL EXPENDITURES BY FUNCTIONS GENERAL FUND Last Ten Fiscal Years Fiscal Year Public Safety Public Works Parks & Recreation Total General Governmental 1975 439,292 1, 013,304 755,440 311,359 2,519,395 1976 537,207 1,196,018 513,154 360,050 2,606,429 1977 292,233 1,039,401 511,142 767,969 3,247,745 1978 957,828 1,091,526 707,406 431,370 3,188,130 1979 960,157 1,403,831 806,805 552,629 3,723,422 1980 1,155,293 1,598,132 991,384 654,024 4,398,833 1981 1,434,850 1,845,757 792,902 716,726 4,790,235 1982 1,556,311 2,107,584 1,011,001 801,999 5,476,895 1983 1,866,888 2,351,177 1,133,201 920,512 6,271,778 1984 1,737,907 2,340,767 1,855,061 997,960 6,931,695 73 H H o ~ <W il::U O~ e-:I::J 00 U~ , >< a ::LIalZ CCJ ::J Q(/)fL. 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TABLE VI CITY OF WHEAT RIDGE, COLORADO DEMOGRAPHIC STATISTICS Last Ten Fiscal Years % PER EDUCATIONAL LEVEL UNEMPL- FISCAL CAPITA MEDIAN IN YEARS OF SCHOOL OYMENT - YEAR POPULATION(l) INCOME(l) AGE(l) FORMAL SCHOOLING(l) ENROLLMENT(3) RATE (2 ) 1975 29,993 6,356 32 12.8 6,285 5.7 1976 30,036 6,917 32 12.8 6,268 4.6 1977 30,078 7,477 33 12.8 6,015 4.5 1978 30,121 8,403 33 12.8 5,750 3.8 1979 30,164 9,329 33 12.8 5,455 3.3 1980 30,207 10,102 34 12.8 5,140 4.3 1981 30,250 10,940 34 12.8 4,808 4.5 1982 30,293 11,850 34 12.8 4,791 5.4 1983 30,336 12,440 35 12.8 4,653 5.3 1984 30,280 9,329 34 12.8 4,669 4,7 SOURCES: (1) 1980 Census Bureau Statistics (2) Colorado Division of Employment & Training. (3) Jefferson County school District R-l 78 TABLE VII . CITY OF WHEAT RIDGE, COLORADO PROPERTY VALUE, CONSTRUCTION AND BANK DEPOSITS COMMERCIAL CONSTRUCTION FISCAL NUMBER YEAR OF UNITS VALUE 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 12 778,707 12 1,842,998 15 1,606,389 14 2,089,877 16 5,148,178 13 1,973,771 22 13,562,824 5 3,339,102 12 5,964,196 12 3,720,831 Last Ten Fiscal Years RESIDENTIAL CONS l'RUCTION NUMBER OF UNITS VALUE 36 964,848 50 1,535,239 110 3,290,134 19 913,372 82 2,078,171 20 1,216,517 151 5,703,199 197 5,795,927 357 9,765,110 224 9,282,037 BAN:" DEPOSITS (In Thousands) PROPERTY VALUE (2) 20,243 252,907,875 27,109 261,631,341 37,239 372,435,324 49,560 389,952,461 53,467 403,425,293 56,588 422,730,091 64,562 424,829,691 82,479 437,045,756 98,124 484,634,387 115,456 462,689,934 (1) Provided by Building Department - City of Wheat Ridge, Colorado (2) Estimated actual value. Jefferson County is the collection agent for the City of Wheat Ridge, and as such, could not provide historical data relating to commercial, residential, and non-taxable property as distinct entities. 79 TAXPAYER Applewood Village Inland Container Coors Container Lincoln!Newgate Jolly Rancher Tsuzuki, Fran. etal. Davis, Lucy Ramada Inn Rocky Mtn. Bank Note 70 Executive Center TABLE VIII CITY OF WHEAT RIDGE, COLORADO PRINCIPAL TAXPAYERS December 31, 1984 TYPE OF BUSINESS ASSESSED VALUATION Retail Sales 2,153,718 Manufacturer 1, 378,231 Brewery 1,152,451 Apartment Complex 877 , 097 Confectionary 867,582 Developer 730,999 Landowner 686,530 Lodging 536,774 Mfg.!Developer 507,970 Office Complex 404,982 $ 9,396,334 . PERCENTAGE OF TOTAL VALUATION 1. 55% .99 .83 .63 .63 .52 .49 .46 .37 .30 6.77% 80 . TABLE IX CITY OF I'i'HEAT RIDGE, COLORADO MISCELLANEOUS STATISTICS Date of Incorporation Form of Government Area Mi12s of Streets Number of street Lights 1969 Mayor - Council 9.1 Sq. Miles 120 1,341 Fire protection Number of Stations Number of Firemen and Officers (exclusive of volunteer fir~men) 2 1 Police Protection Numoer of Stations Number of policemen and Officers 1 52 Education (elementary only) Attendance Centers Number of Classrooms (permanent) Number of Teachers Number of Students G 101 95 1,808 Municipal Water Department Number of Consumers (1) Average Daily Consumption (1) Miles of Water Mains (1) Sewers Sanitary Sewers (1) Storm Sewers 26.3 miles Building permits Issued 141 Recreation and Culture Number of Parks Number of Libraries Number of Volumes 18 w!521 Acres 1 35,000 Employees Classified Service Exempt 153 7 (1) 18 Water and Sanitation Districts lie within the City of Wheat Ridge boundaries, with some districts overlapping into other municipalities, therefore, accurate data for Wheat Ridge is extremely difficult to obtain. 81 HINES CONDON & ZARLENGO CERTIFIED PUBLIC ACCOUNTANTS 70 EXECUTIVE CENTER 4851 INDEPENDENCE ST., SUITE 150 WHEAT RIDGE, CO 80033 116 MAIN STREET LONGMONT, CO 80501 303-651-0771 METRO ]03-442-0254 CITY OF WHEAT RIDGE, OJWRAro FINANCIAL REPORT For the Year Ending December 31, 1984 CITY OF WHEAT RIDGE, COLORAOO TABLE OF c:x:NrENTS FINANCIAL SECTION PAGE Report of Certified Public Accountants I General Purpose Financial Statements: Combined balance sheet - - all fund types and accounts groups Combined statement of revenues, expenditures, and changes in fund balances - - all governmental fund types and expendable trust fund Combined statement of revenues, expenditures and changes in fund balances - - budget (non-GAAP basis) and actual - general and special revenue funds Statement of revenues, expenses, and changes in fund balance - - Policemen's pension fund Statement of changes in financial position - - Policemen's pension fund Notes to financial statements 2 3 4 5 6 7-14 Supporting Schedules Financial statements of individual funds General fund: Comparative balance sheet 17 Special revenue funds: Combining balance sheet 19 Combining statement of revenues, expenditures and changes in fund balances 20 Statement of revenues, expenditures, and changes in fund balance - - budget (non-GAAP budgetary basis) and actual: Building demolition fund 21 Capital improvement fund 22 Federal revenue sharing fund 23 Park acquisition fund 24 Senior center fund 25 Urban renewal fund 26 Fiduciary trust and agency funds 27 Combining balance sheet 28 General fixed assets account group: Statement of general fixed assets by sources 30 Statement of changes in general fixed assets by function and activity 31 Honorable City Oouncil City of Wheat Ridge, Colorado HINES CONDON & ZARLENGO CERTIFIED PUBLIC ACCOUNTANTS We have examined the combined financial statements of the City of Wheat Ridge, Colorado and its combining, individual fund, and account group financial statements as of and for the year ended December 31, 1984, as listed in the table of contents. Our examination was made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the combined financial statements referred to above present fairly the financial position of the City of Wheat Ridge, Colorado at December 31, 1984, and the results of its operations and the changes in financial position of its Trust Funds for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Also, in our opinion, the combining, individual fund, and account group financial statements referred to above present fairly the financial position of the individual funds of the City of Wheat Ridge, Colorado at December 31, 1984, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Our examination was made for the p.lrpose of forming an opinion on the combined financial statements taken as a whole and on the combining and individual fund financial statements. The accompanying financial information listed as supporting schedules in the table of contents is presented for purposes of additional analysis and is not a required part of the combined financial statements of the City of Wheat Ridge, Colorado. The information has been subjected to the auditing procedures applied in the examination of the combined, combining, and individual fund financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined financial statements taken as a whole. In connection with our examination, we also (1) performed tests of compliance with the Revenue Sharing Act and regulations as detailed in the COIIDlentary on the Audit Requirements of the 1983 ~nendments to the State ffi1d Local Fiscal Assistance Act issued by tl1e Office of Revenue Sharing, u.s. Department of the Treasury, and (2) compared the data on the appropriate Bureau of Census form with the audited records of the City of Wheat Ridge, Colorado. In our opinion, for the items tested, e1e City of ~leat Ridge, Colorado complied with the aforementioned provisions of the Revenue Sharing Act and Regulations. Further, based on our examination and tile procedures referred to above, nothing came to our attention to indicate that the City of Wheat Ridge, Colorado had not complied with the aforementioned provisions of the Revenue Shar ing Act ffild regulations. / ~I /- ( j-, 7~A t. _. ___ Harch 6,1985 !\I..v. ~ ~~v~ -1- 70 EXECUTIVE CENTER, 4851 INDEPENDENCE STREET, SUITE 1S0 WHEAT RIDGE, CO 8(Xl33 (303) 421-4775 316 MAIN STREET, LONGMONT, co 805m (303) 6S1-0771 Metro 13031442-0254 CITY OF WHEAT RIDGE, mIDRADO COMBINED BALANCE SHEET All Fund Types and Account Groups December 31, 1984 ASSETS Cash Money purchase plan Accounts receivable: U.S. government Jefferson county Miscellaneous Due fran other funds Inventory Restricted assets: Cash Other assets Fixed assets Amount to be provided for retirement of general long-tenn debt TOI'AL ASSETS LIABILITIES Accounts payable Refundable escrow deposits Accrued payroll benefits Deferred revenues Due to other funds Lease purchase payable TOI'AL LIABILI'fIES FUND E(UITY Investment in general fixed assets Fund balance: Reserved for encumbrances Reserved for police retirement system Unreserved: Designated for subsequent years expenditures Undesignated TOI'AL FUND BALANCES TOI'AL FUND EQUITY TOI'AL LIABILITIES AND FUND EQUITY See notes to financial statements. Governmental Fund Types Special General Revenue $2,642,468 485,824 2,561 201,901 5,267 100,000 $3. Uli&2.l $ 54,421 13,533 485,824 38,100 $ 591,878 $ 157,506 851,565 1,837,072 $2,846,143 $2,846,143 $3,438,021 $2,198,541 64,963 73,742 9,290 115,846 $2.462.382 $ 43,000 $ ,'.; Fiduciary Fund Type Trust and Agency $ 426,700 2,458,711 ;;2,885,411 64,943 266,053 13,594 $ 309,053 $ 78,537 $ 670,159 533,440 949,730 $2,153,329 $2,153,329 12,462,382 $ 34,450 2,458,711 313,713 $2,806,874 $2,806,874 $2,885,411 Total Account Groups Memorandum Only General General Fixed Assets Long-Term Debt 1984 1983 $ $ $ 5,267,709 $ 5,858,511 2,458,711 2,112,095 64,963 63,366 559,566 766,111 11,851 317,747 225,313 5,267 100,000 100,000 41,744 16,596,580 16,596,580 16,215,802 249,693 249,693 172,119 $16,596,580 $ 249,693. $25,632,087 .$25,555,061 $ $ $ 97,421 $ 256 ,880 64,943 55,319 192,628 206,161 185,952 485,824 507,570 317 ,747 225,313 57,065 57,065 $ $ 249,693 $ 1,229,161 $ 1,231,034 $16,596,580 $ $16,596,580 $16,215,802 862,115 2,128,120 2,458,711 2,112,095 1,385,005 3,539,626 3,100,515 328,383 $ $ $ 7,806,346 $ 8,108,225 $16,596,580 $ $24,402,926 $24,324,027 $16.596.580 $ 249,693 $25 ,632,08.1. $25,555,061 -2- CITY OF WHEAT RIDGE, COlDRAOO COMBINED srATEMENT OF REVENUES, EXPENDITURES, AND mANGES IN FUND BALANCES AIL GOVERNMENTAL FUND TYPES l\ND EXPENDABLE TRUST FUND Governmental Fund Types Special General Revenue REVENUES Taxes Licenses and permits Intergovernmental Charges for services Fines and forfeitures Interest Miscellaneous rorAL REVENUES EXPENDITURES - CURRENT General government Community development Public Safety Public works parks and recreation Capital acquisitions Other $1,216,737 479,165 2,336,067 1,766,791 996,174 $ 2,699,085 255,063 303,422 45,854 $ 3,303,424 $ $4,659,862 238,948 1,305,923 194,095 110,212 301,036 34,427 $6,844,503 CYlliER FINANCm:; OOURCES (USES): Operating transfers in Operating transfers out $ 280,830 (36,400) 3,846,201 285,355 $ 4,131,556 $ (828,132) $ (244,430) rorAL EXPENDITURES 38,078 $6,833,012 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES $ 11,491 EXCESS (DEFICIENCY) OF REVENUES l\ND alliER FINANCI~ SOURCES OVER EXPENDITURES AND ornER USES $ 255,921 $(1,072,562) FUND BAUlNCES, BEGINNI~ OF YEAR $2,590,222 $ 3,225,891 FUND BAUlNCES, END OF YEAR $2,846,143 $ 2,153,329 See notes to financial statements. Expendable Totals Trust Fund (Memorandum Only) Conservation Trust 1984 1983 $ $ 7,358,947 $ 6,768,083 238,948 185,267 161,018 1,722,004 1,368,320 194,095 206,243 no ,212 120,657 25,678 630,136 559,053 80,281 140,870 $ 186,696 $10,334,623 $ 9,348,493 $ $ 1,216,737 $ 960,936 479,165 363,633 2,336,067 2,203,666 1,766,791 1,522,444 996,174 920,197 18,550 3,864,751 3,401,617 323,433 343,878 $ 18,550 $10,983,118 $ 9,716,371 $ 168,146 $ (648,495) $ (367,878) 280,830 395,000 (280,830) (395,000) $ 168,146 $ (648,495) $ ( 367 ,878) 180,017 5,996,130 6,364,008 $ 348,163 $ 5,347,635 $ 5,996,130 -3- CITY OF WHEAT RIDGE, COIDRAOO COMBINED Sl'ATEMENTS OF REVENUES, EXPENDI'IURES AND CHANGES m FUND BAIANCES - BUDGET (Nrn GAAP Bl\SIS) /\NIl l'Cl'UAL GENERAL AND SPECIAL REVENUE FUNDS General FW1d Budget Actual REVENUES Taxes $ 4,642,944 $ 4,659,862 Licenses and permits 196,580 238,948 Intergovernmental 994,000 1,305,923 Charges for services 180,000 194,095 Fines and forfeitures 128,685 110,212 Interest 225,000 301,036 Miscellaneous 54,000 34,427 'IDrAL REVENUES $ 6,421,209 $ 6,844,503 EXPENDITURES - CURRENT General government $ 1,205,134 $ 1,228,869 Community development 503,875 476,656 Public safety 2,536,927 2,340,767 Public war ks 2,151,987 1,855,061 Parks and recreation 1,078,943 997,960 Capital acquisitions Other 2,209,894 32,382 TOI'AL EXPENDITURES $ 9,686,760 $ 6,931,695 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES $(3,265,551) $ (87,192) OTHER FINANCIAL SOURCES (USES): Operating transfers in 1,055,657 280,830 Operating transfers out _(36,400) $(2,209,894) $ 157,238 FUND BAUlNCES, BEGINNI~ OF YEAR 2,209,894 2,531,398 FUND BALANCES, END OF YEAR $ $ 2,688,636 See notes to financial statements. -4- CITI' OF WHEAT RIDGE, COLORADO STATEMENT OF REVENUES, EXPENSES AND OlANGES IN FUND BALANCE POLICEMEN'S PENSION FUND Year Ended December 31 1984 1983 OPERATING REVENUES COntributions (Note 3): City Employees $ 140,955 169,876 $ 310,831 $ 133,486 133,486 $ 266,972 Interest Miscellaneous income TOl'AL OPERATING INCOME 330,453 272,441 28 , 297 $ 567,710 $ 641,284 OPERATING EXPENSES withdrawals by participants Trustee administrative charges TOl'AL OPERATING EXPENSES FUND BALANCE, END OF YEAR $ 278,625 $ 47,441 16,043 13 , 466 $ 294,668 $ 60,907 $ 346,616 $ 506,803 2,112,095 1,605,292 $ 2,458.711 ~1l2,095 NET INCOME FUND BALANCE, BEGINNING OF YEAR See notes to financial statements. -5- CITY OF WHEAT RIDGE, COWRAOO STATEMENT OF GlAN8ES IN FINANCIAL POSITION POLICEMEN'S PENSION FUND Year Ended December 31 1984 1983 SCXJRCES OF FUNDS Net incane $ 346,616 $ 506,803 MONEY roRCHASE PLAN, BEGINNHK; OF YEAR 2,112,095 1,605,292 MONEY PUROiASE PLAN, END OF YEAR $2,458,711 $2,112,095 See notes to financial statements. -6- CITY OF WHEAT RIDGE, COWRAOO NOTES 'ill FINANCIAL srATEMENTS DECEMBER 31, 1984 1. SUMMARY OF SIGNIFICANT l\CCOONTING POLICIES The accounting policies of the City of Wheat Ridge conform to generally accepted accounting principles as applicable to governments. The following is a summary of the more significant policies: A. FUND l\CCOONTING The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures, or expenses, as appropriate. Covernment resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into three generic fund types and two broad fund categories as follows: GOVERNMENTAL FUNDS General Fund The General Fund is the operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, or major capital projects) that are legally restricted to expenditures for specified purposes. Special Revenue Funds of the City include the following: Building Demolition Fund The Building Demolition Fund was established, during 1981, as a revolving fund. Structures are demolished at City expense, the property owner is then billed for the cost of demolition. Capi tal Improvement Fund The capItal Improvement Fund (formerly Sales Tax Improvement Fund) was established to account for funds received as a result of a one percent increase in the City's sales tax. The expenditures of this fund are to be used for capital expenditures as approved by City Council. Federal Revenue Sharing Fund The Federal Revenue Sharing Fund was established to account for those funds received through the "State and Local Fiscal Assistance Act of 1972, as amended." 'fhis Act provides funds to units of local governments to be used for ordinary and necessary maintenance, -7- NarES 'IO FINAN:IAL STATEMENTS 1. A. Federal Revenue Sharing Fund (Cont.) operating expenses, and capital expenditures authorized by law. 'Ihe Act also specifies certain restrictions and procedural requirements. Park Acquisition Fund The Park Acquisition Fund was established to account for funds received and designated for use in the acquisition of additional parklands and ~provements. Senior Center Fund The Senior Center Fund was established during 1981 to account for contributions made to the Senior Center. The expenditures of this fund are used to support activities of the Center. Urban Renewal Fund The Urban Renewal Authority was established during 1981, with seed money from the City of Wheat Ridge to D2 responsible for and seek to accomplish the redevelopment and rehabilitation of blighted areas. Revenue is currently being received from incremental sales tax growth over the 1981 base year and from property taxes and from interest on invested funds. Future revenue may come fram bond issues or other sources. FIDUCIARY FUNDS Trust and hjency Funds Trust and Agency Funds are used to account for assets held by the City in a trustee capacity or as an agent. These funds include an Expendable Trust, a Pension Trust, and two Agency Funds. Expendable Trust Funds are accounted for in essentially the same manner as governmental funds. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds since capital maintenance is critical. Agency Funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. Trust and Agency Funds of the City include the following: Policemen's Pension Fund The Policemen's Pension Fund was established to account for funds received from participants and the City's General Fund. The funds are held in trust for disbursement to qualified participants upon leaving the plan or upon qualified retirement. Public Works Escrow Fund The Public WOrks Escrow Fund, an agency fund, was established to account for funds received as financial guarantees prior to the issuance of certain authorized construction permits. Upon completion of all required work under the permits, the funds are refunded. CNlV Property Damage Fund The CATV (cable television) Property Damage Fund, an agency fund, was established to account for funds received from the cable television -8- NOI'ES ro FINANCIAL STATE1tIENI'S 1. A. CATV Property Damage Fund (Cont.) permittee for settlement of minor unresolved claims against the permittee is required to restore city paid settlements within fourteen days after notification. Conservation Trust Fund The Oonservation Trust Fund, an expendable trust fund, was established to account for funds received and restricted for use in the acquisition, development and maintenance of new conservation sites pursuant to Chapter 138-1-98 of the Revised Statutes of the State of Colorado. B. FIXED ASSET AND IDNG-TERM LIABILITIES The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are determined by its measurement focus. All governmental funds and Expendable Trust Funds are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. Their reported fund balance (net current assets) is considered a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Fixed assets used in governmental fund type operations are accounted for in the General Fixed Asset Group of Accounts, rather than governmental funds. No depreciation has been provided for on general fixed assets. All fixed assets are valued at historical actual historical cost is not available. at their estimated fair value on the date cost or estimated Contributed fixed of gift. historical cost if assets are valued - Land improvements transferred to the City from Jefferson County in 1969, have been recorded at the County's historical cost, subsequent additions have been recorded at cost, until 1977, at Which time the City elected to discontinue recording the cost of land improvements. The Jefferson County Open Space Program acquires land for public enjoyment (e.g., parks, playgrounds, lakes, etc.) and then donates the land to the City for use as public land. The land is recorded at the cost of land to the (pen Space Program. Long-term liabilities expected to be financed from governmental funds are accounted for in the General Long-Term Debt Account Group, not in the governmental funds. The two account groups are not "funds". measurement of financial position. They results of operations. 'rhey are concerned only with the are not involved with measurement of -9- NCY.I'ES '.IO FINANCIAL STATEMEm'S C. BPSIS OF JlCcaJNTlt-K; Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. All the Governmental funds and Expendable Trust funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they l::Ecome measurable and available as net current assets. Expenditures are generally recognized under the modified accrual basis. Revenue is recognized in the accounting period in which it becomes available and measurable. Expenditures are recognized in the accounting period in which the fund liability is incurred. Trust and h;jency Funds are used to account for assets held by the City in a trustee capacity. These include Expendable Trust, Pension Trust, and h;jency Funds. h;jency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The Pension Trust Funds are accounted for using the accrual basis of accounting. D. B1J[X;ETS The individual and combined statements of Revenues, Expenditures, and Changes in Fund Balance Budget (non-GAAP Budgetary Basis) and actual for the General, Special Revenue and Expendable Trust Funds present comparisons of the legally _ adopted budget with actual data on the (non-GAAP) budgetary basis which includes encumbrances. All other statements exclude encumbrances, as required by GAAP (generally accepted accounting principles); expenditures are only recorded when the liability is incurred. Budgetary appropriations lapse at the end of each calendar year. Appropriations are o:mtrolled and the budget is only amended in conformity with Colorado Revised Statutes. - Budgeted amounts are as originally adopted or as amended by the City COuncil. Individual amendments were not material in relation to the original appropriations. The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1. Prior to September 1, the City Administrator suanits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the means of financing them. 2. Public hearings are held at City Council meetings to obtain taxpayer input. 3. Prior to November I, the budget is legally enacted through passage of a resolution. -10- NarES TO FINANCIAL srATEMENTS D. BUDGETS (Cont.) 4. 'lhe City lrlministrator is author ized to transfer budgeted amow1ts within a department within any fund; any revisions that change the total expenditures of any fund must be approved by City COuncil. 5. In addition to the operating budget a five-year Capital Improvement Program is proposed by the City Administrator and adopted by City Council. 'lhis program identifies projected capital project expenditures and anticipated revenue by fund source. The Capital Improvement Program is revised and extended annually. The City Council adopts the program as a planning document but does not appropriate the multi-year expenditures. Annual installments to the identified projects are appropriated in the annual operating budget or by supplemental appropriations. 6. Budgets for the General, Special Revenue and Fiduciary Funds are adopted on a basis not consistant with generally accepted accounting principles (NON-GAAP BASIS). 7. Budgetary figures in this financial report are as originally adopted or as amended by the City Council. E. ENcmlBRANCES - Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund, Special Revenue Funds. Encumbrances outstanding at year-end for budget comparisons are reported as expenditures. Encumbrances outstanding at year-end under Generally Accepted Accounting Principles, are reported as reservations of fund balances since they do not constitute expenditures or liabilities. - - F. ACCRUED PAyroLL BENEFITS City employees earn vacation leave which may be either taken or accumulated, up to a maximum amount, until paid upon termination or retirement. unused sick leave, in excess of 480 hours, may be converted to annual leave or cash upon retirement or termination. Police accumulate holidy pay for hours worked on holidays. G. DEFERRED REVENUES - ProPERTY TAXES property taxes are levied on December 31, of each year and attach as an enforceable lien on property as of January 1. It is the policy of the City to record the property tax receivables in the year in which the taxes are levied -11- NarES 'TO FINANCIllli STATEMENTS G. DEFERRED REVENUES - ProPERTY TAXES (Cant.) and to r:ecognize the pr:operty tax revenues in the year: in which the lien attaches on the pr:oper:ty. All material pr:operty taxes levied as of December: 31, 1983 were collected as of December 31, 1984, accordingly no provision for: uncollected taxes has been made. H. IDrllli COWMNS CN CCWHNED srATEr.1ENTS Total Columns on the Combined Statements - Overview ar:e captioned Memor:andum only to indicate that they ar:e presented only to facilitate fi~ancial analysis. Data in these columns do not pr:esent financial position in conformity with gener:ally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. 2. RESTRIcrED ASSETS - CASH General Fund cash of $100,000 has been r:estricted by City Council for emergency situations affecting the lives and property of the City's citizens. Expenditures must be approved in advance by the City Council, or in situations where members of City Council cannot be contacted, the Mayor and the City Administrator can approve expenditur:es, pr:ovided a subsequent report is made at the next City Council meeting. 3. INI'ERFUND RECEIVABLES/PAYABLES Individual fund interfund receivables and payables balances at December 31, 1984 were: Fund Gener:al Special Revenue: Revenue Shar ing Capital Improvement urban Renewal Fiduciar:y, Tr:ust & Agency: public WOrks CNN Due Fran Other Funds $201,901 Due '1'0 Other Funds $ 38,100 - 107,639 8,207 188,307 77,746 $317,747 13,081 513 ~17 .747 4. PENSION PLANS our:ing 1981, the City withdrew fr:om the state-wide defined benefit pension plan, -12- NarES 'TO FINANCIAL STATEMENT'S 4. PENSION PLANS (Cont.) with state permission, and instituted a defined contribution money purchase plan for its police employees. In 1982, the contribution increased to 10% from both the participant and the City; however, under certain conditions participants may contribute up to 15%. During 1984, the participants and the City each made mandatory contributions of $140,955 to the plan. The City also participates in the Colorado County Officials and Employees Retirement Association Retirement plan. This Plan covers non-police employees. The participants are required to contribute 4% (and can voluntarily contribute up to 10%) of their compensation from the City, the City contributes an amount equal to 4% of the employees compensation. The City's contribution totaled $67,707 for the year ended December 31, 1984. The City has no liability under the plan other than the matching payment. 5 . a:NTI~ENT LIABILITIES Various suits and clalins are pending against the City as of December 31, 1984. Although the outcome of such suits and c1alins cannot be predicted with certainty, the City I::elieves that crlequate insurance coverage exists and that the final settlements of these matters will not materially adversely affect the financial statements of the City. 6 . <Xl-\MITMENrS A. LE'ASE - - The City is obligated to a lease for a computer the value which was $69,000. This lease was entered into May 24, 1984 and is for a period of 36 months. The lease calls for payments of $2,210 per month and future payments under terms of the lease are: - 1985 1986 1987 Total mlnuuum lease payments Less interest Present value of minimum lease payments $26,521 26,521 11,050 $64,092 ( 7 ,027 ) $57.065 B. ACCRUED LEAVE As of December 31, 1984, accrued sick pay of $13,533 was recorded as a current liability of the general fund. Based upon prior experience this amount will normally be liquidated with expendable available resources. -13- NCYl'ES TO FINANCIAL STATEHENl'S B. ACCRUED LEAVE (Cont.) As of December 31, 1984, accrued annual leave of $171,040 and accrued holiday pay of $21,587 were recorded in the General Long-Term Debt Group of Accounts. 7. OiAN3ES IN GENERAL WNG-TERM DEBT Leases compensated Absenses Total Balance January 1, 1984 Additions Deletions Balance December 31, 1984 8. CHAN;;ES IN GENERAL FIXED ASSETS $ $172,119 20,509 $172,119 89,509 (11,935) $249,693 69,000 (11,935) $ 57,065 ll92,628 A schedule of changes in general fixed assets from December 31, 1983 to December 31, 1984 by category is presented below: Balance at Balance at 12/31/83 Additions Deletions Transfers 12/31/84 Land & Buildings $ 5,968,317 $ $ $(22,796) $ 5,945,521 equipment 2,136,966 653,599 272,821 26,849 2,544,593 Highways, Streets & Storm Sewers 8,110,519 (4,053) 8,106,466 'IDrAL $16,215,802 $653,599 $272,821 $ ll6,596,580 9. arnER MP.'lTERS - Council Resolution 757 authorized the establishment of a Police Department Bond Trust. Under this program (fund) the City would collect cash bonds from individuals arrested in the City and being held on warrants issued by other governmental units. The bond trust is a statewide program. The activities of this fund are currently included in the general fund due to the limited size and number of transactions. TI1e fund had a cash balance of $250.00 at December 31, 1984. - -14- SUPPORTIN3 SGlEDULES - - - -15- GENERAL FUND THE GENERAL FUND IS '!HE OPERATING FUND OF '!HE CITY. IT IS USED 'ill ACCOUNT FOR ALL FINANCIAL RESOURCES EXCEPr THOSE REQUIRED TO BE ACCOUNTED FOR IN ANOTHER FUND. -16- CITY OF WHEAT RIDGE, COLORADO COMPARATIVE BALANCE SHEET GENERAL FUND DECEMBER 31, 1984, AND 1983 ASSEI'S Cash Accounts receivable: Jefferson County property taxes Miscellaneous Due from other funds Inventory Restricted assets-cash Other assets TOTAL LIABILITIES Accounts payable Accrued payroll benefits Due to other funds Deferred revenue-property taxes TOTAL LIABILITIES - FUND ECUITY Fund balance: Reserved for encumbrances Unreserved: Designated for subsequent years expenditures Urldesignated - TOTAL FUND EQUITY TOTAL 1984 1983 $2,642,468 $2,614,427 485,824 499,682 2,561 201,901 112,985 5,267 100,000 100,000 41,744 $3,438,021 $3,368,83~ $ 54,421 $ 152,771 13,533 13,833 38 ,100 112,330 485,824 499,682 $ 591,878 $ 778,616 $ 157,506 $ 58,825 851,565 1,837,072 2,531,397 $2,846,143 $2,590,222 $3,438,021 .uL368,838 -17- SPECIAL REVENUE FUNDS SPECIAL REVENUE FUNDS ARE USED 'ill ACCOUN'l' FOR '!HE PROCEEDS OF SPECIFIC REVENUE 9JURCES (OTHER THAN SPECIAL ASSIGNMENTS, EXPENDABLE TRUST, OR MAJOR CAPITAL PROJECTS) THAT ARE LEGALLY RESTRICTED 'ill EXPENDITURES FOR SPECIFIED PURPOSES. Building Demolition Fund The Building Demolition Fund was established, during 1981, as a revolving fund. Structures are demolished at City expense, the property owner is then billed for the cost of demolition. Capital Imfrovement Fund The Capita Improvement Fund (formerly Sales Tax Improvement Fund) was established to account for funds received as a result of a one-percent increase in the City's sales tax. The expenditures of this fund are to be used for capital expenditures as approved by City Council. Federal Revenue Sharing Fund The Federal Revenue Sharing Fund was established to account for those funds received through the "State and Local Fiscal Assistance Act of 1972, as amended." This act provides funds to units of local governments to be used for ordinary and necessary maintenance, operating expenses, and capital expenditures authorized by law. The Act also specifies certain restrictions and procedural requirements. park Acquisition Funds The Park Acquisition Fund was established to account for funds received and designated for use in the acquisition of additional parklands and improvements. Senior Center Fund The Senior Center Fund to the Senior Center. the center. was established, during 1981, to account for contributions made The expenditures of this fund are used to support activities of - urban Renewal Fund The Urban Renewal Authority was established during 1981, with seed money from the City of Wheat Ridge to be responsible for and seek to accomplish the redevelopment and rehabilitation of blighted areas. Revenue is currently being received from incremental sales tax growth over the 1981 base year and from property taxes and interest on invested funds. Revenue may come from bond issues or other sources. - -18- CITY OF WHEAT RIDGE, COLORADO SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1984 WI'lH CCMPARATIVE TOTALS FOR DECEMBER 31, 1983 Federal Build ing Capi tal Revenue Demol i tion Improvement Sharing Fund Fund Fund ASSEI'S Cash $ 12,309 $1,615,882 $ 222,675 Accounts receivable: u.s. G>vernment 64,963 Jefferson County 73,742 Miscellaneous 8,965 325 Due from other funds 107,639 TOTAL $ 12,309 $1,806,228 $ 287,963 LIABILITIES Accounts payable $ $ 4,246 $ 22,322 Deferred revenues Due to other funds 77,746 188,307 TOT~ LIABILITIES $ $ 81,992 $ 210,629 FUND ECUITY Fund Balances: Reserved for encumbrances $ $ 496,985 $ 9,550 Unreserved: Designated for subsequent years expenditures 12,000 434,270 60,000 Undesignated 309 792,981 7,784 TOTAL FUND BALANCES $ 12,309 $1,724,236 $ 77,334 TOTAL $ 12 , 309 $ L 80 6-tJ, 28 $ 287,963 Park Senior urban Acquisition Center Renewal Totals Fund Fund Fund 1984 1983 $ 16,962 $ 13,603 $ 317,nO $2,198,541 $3,001,908 64,963 63,366 73,742 266,429 9,290 8,207 115,846 112 ,328 $ 16,962 $ 13,603 $ 325 .]17 $2,462,382 $3,444,031 $ $ $ 16,432 $ 43,000 $ 104,109 7,888 266,053 106,143 $ $ $ 16,432 $ 309,053 $ 218,140 $ $ $ 163,624 $ 670,159 $2,069,296 17,170 10,000 533,440 908,229 (208) 3,603 145,261 949,730 248,366 $ 16,962 $ 13,603 $ 308,885 $2,153,329 $3,225,891 $ 16,962 $ 13,603 $ 325,317 $2,462,382 $3,444,031 -19- CITY a;' WHEAT RIDGE, COLORADO SPECIAL REVENUE FUNDS Ca>ffiINING STATEMENl' OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALl\NCES DECEMBER 31, 1984 WITH OJMPARATlVE 'IDTAIS FOR YEAR ENDED DECEMBER 31, 1983 Building Demoli tion Fund REVENUES Taxes Intergovernmental Charges for services Interest Miscellaneous $ 660 TOTAL REVENUES $ 660 EXPENDITURES Capital acquisitions Other $ TOTAL EXPENDITURES $ EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDI'IURES $ 660 arHER FINANCING SXJRCES: Operating transfers in (out) FUND BALANCES, BFX>INNING OF YEAR 11,649 FUND BALANCES, END OF YEAR $ 12,309 Capi tal Improvement Fund Federal Revenue Sharing Fund $2,522,333 $ 255,063 267,019 12,692 18,804 $2,802,044 $ 273,867 $3,541,555 $ 304,646 $3,541,555 $ 304,646 $ (739,511) $ (30,779) (75,000) (172,126 ) 2,538,747 280,239 $1,724,236 :;; 77,334 Park Senior Urban Acquisition Center Renewal Totals Fund Fund Fund 1984 1983 $ $ $176,752 $2,699,085 $2,421,112 255,063 248,577 29,583 992 856 33,895 303,422 280,976 14,358 45,854 41,416 $ 992 $ 15,214 $210,647 $3,303,424 $3,021,664 - $ $ $ $3,846,201 $3,401,617 1,611 283,744 285,355 55,986 $ $ 1,611 $283,744 $4,131,556 $3,457,603 - $ 992 $ 13,603 $(73,097) $ (828,132) $ (435,939) - 2,696 (244,430) 395,000 15,970 379,286 3,225,891 3,266,830 - $ 16,962 $ 13,603 $308,885 $2,153,329 $3,225,891 -20- CITY OF WHEAT RIDGE, COLORAOO BUILDING DEMOLITION FUND STATEX-tENT OF REVENUES, EXPENDITURES AND mANGES IN FUND BALANCE - - BUDGET (NCN-GAAP BUDGETARY BZ\SIS) AND ACl'UAL YEAR ENDED DECEMBER 31, 1984 REVENUES Interest Variance Favorable Budget Actual (Unfavorable) $ 497 $ 660 $ 163 $ 12,000 $ $12,000 $(11,503) $ 660 $12,163 11,503 11,649 146 $ $12,309 $12,309 EXPENDITURES EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES AND ENCUMBRANCES FUND BALANCE, BEGINNING OF YEAR FUND BALANCE, END OF YEAR -21- CITY OF WHEAT RIDGE, COLORADO CAPITAL IMProVEMENT FUND STATEMENT OF REVENUES, EXPENDITURES AND OlANGES IN FUND BALANCE - - BUIX;ET (NCN-GAAP BUIX;EI'ARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 variance favorable Budget Actual (Unfavorable) REVENUES Sales tax $2,514,300 $2,522,333 $ 8,033 Interest 100,000 267,018 167,018 Miscellaneous 12,692 12,692 TOTAL REVENUES $2,614,300 $2,802,043 $ 187,743 EXPENDITURES Capital acquisitions $2,589,300 $2,294,622 $ 294,678 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND ENCUMBRANCES $ 25,000 $ 507,421 $ 482,421 OTHER FINANC:m; f()URCES (USES) Operating transfers (75,000) (75,000) FUND BALANCE, BEX;INNING OF YEAR 50,000 794,831 744,831 FUND BALANCE, END OF YEAR $ $1,227,252 $1,227 ,252 -22- CITY OF WHEAT RIDGE, COLORAOO FEDERAL REVENUE SHARING FUND STATEMEN'l' OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - - BUDGEI' (NOO-GAAP BUDGEI'ARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 variance favorable Budget Actual (Unfavorable) REVENUES Intergovernmental $ 248 ,000 $ 255,063 $ 7,063 Interest 20,000 18,803 (1,197) TOTAL REVENUES $ 268,000 $ 273,866 $ 5,866 EXPENDITURES Capital acquisitions $ 195,874 $ 126,356 $69,518 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND ENCUMBRANCES $ 72,126 $ 147,510 $75,384 ornER FINANCING 9JURCES (USES) Operating transfers (172,126) (172 ,126 ) FUND BALANCE, BEGINNING OF YEAR 100,000 92,399 (7,601) FUND BAlANCE, END OF YEAR L ~ 67 ,783 ~67,783 -23- CITY OF wllEAT RIDGE, COLORADO PARK ACQUISITION FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FlliD BALANCE - - BUDGEI' (NCN-GMP BUDGEI'ARY BASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 variance favorable Budget Actual (Unfavorable) REVENUES Interest $ 1,000 $ 992 $ (8) Sutxlivision fees 1,500 (1,500) TOTAL REVENUES $ 2,500 $ 992 $(1,508) EXPENDITURES Capital acquisitions $ 15,942 $ $15,942 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND ENCUMBRANCES $(13,442) $ 992 $14,434 FUND BALANCE, BEGINNING OF YEAR 13,442 15,970 2,528 FUND BALANCE, END OF YEAR $ $16,962 i.:j.6,962 -24- CITY OF WHEAT RIDGE, COtDRADO SENIOR CENTER FUND STATEMENI' OF REVENUES, EXPENDITURES AND CHANGES IN FlliD BALANCE - - BUDGET (NCN-GAAP BUDGETARY EASIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 Budget Actual Variance favorable (Unfavorable) REVENUES Interest Other $ 400 2,600 $ 856 14,358 $ 456 11,758 TOTAL REVENUES $ 3,000 $15,214 $12,214 EXPENDITURES Other $10,000 $ 1,611 $ 8,389 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES AND ENCUMBRANCES $(7,000) 13,603 20,603 FUND BALANCE, END OF YEAR $ $13,603 (7,000) $13,603 FUND BALANCE, Ba:;INNING OF YEAR 7,000 - -25- CITY OF WHEAT RIDGE, COLORADO URBAN RENEWAL FUND STATEMENI' OF REVENUES, EXPENDITURES AND GlANGES IN FlND BALANCE - - BUDGEI' (NCN-GMP BUDGETARY Bl\SIS) AND ACTUAL YEAR ENDED DECEMBER 31, 1984 variance favorable Budget Actual (Unfavorable) REVENUES Taxes $ 190,000 $176,752 $ (13 (248) Interest 20,000 33,895 13,895 TOTAL REVENUES $ 210,000 $210,647 $ 647 EXPEND I'IURES Othe r $ 568,242 $309,830 $ 258,412 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDI'IURES AND ENCUMBRANCES $(358,242) $(99,183) $ 259,059 ornER FINANCING s:xJRCES; Operating transfers in 2,696 2,696 FUND BALANCE, BEGINNIN3 OF YEAR 358,242 241,747 (116,495) FUND BAIANCE, END OF YEAR $ $145,260 $ 145,260 - - -26- FIDUCIARY TRUST AND AGENCY FUNDS TRUST AND AGENCY FUNDS ARE USED 'll) ACCCON'r FOR ASSETS HELD BY '.mE CITY IN A '!RUSTEE CAPACITY OR AS !IN AGENI' FOR 'lliE CITY. 'll-IESE FUNDS INCLUDE A PENSICN TRUST, AN EXPENDABLE mUST, AND 'IWO AGENCY FlNDS. EXPENDABLE '!RUST FUNDS ARE ACCOONTED FOR IN ESSENTIALLY 'lliE SAME MANNER AS GOVERNMENTAL FUNDS. PENSICN TRUST FUNDS ARE ACCOUNTED FOR IN ESSENTIALLY WE SAME MANNER AS PIDPRIEI'ARY FUNDS, SINCE CAPITAL MAINTENANCE IS CRITICAL. AGEOCY FUNDS ARE CUSTODIAL IN NATURE (ASSEI'S EQUAL LIABILITIES) AND 00 NOT INVOLVE MEASUREMENT OF RESULTS OF OPERATIONS. Policemen's Pension Fund The Pollcemen's PenSlOn Fund was established to account for funds received fran participants and the City's General Fund. The funds are held in trust for disbursement to qualified participants upon leaving the plan or upon qualified retirement. Public Works Escrow Fund The Public WOrks Escrow Fund, an agency fund, was established to account for funds received as financial guarantees prior to the issuance of certain authorized construction permits. uPOn completion of all required WJrk under the permits, the funds are refunded. - - CKN PROPERTY DAMAGE FUND The CPa!V (cable television) property Damage Fund, an agency fund, was established to account for funds received from the cable television permittee for settlement of minor unresolved claims against the permittee for damage to private property. The permittee is required to restore City paid settlements within fourteen days after notification. - - Conservation Trust Fund The Conservation Trust Fund, an expendable trust fund, was established to account for funds, received and restricted for use in the acquisition, development and maintenance of new OJnservation sites plrsuant to Chapter 138-1-09 of the Revised Statues of the State of Colorado. - -27- CITY OF WHEAT RIDGE, COLORADO FIDUCIARY TRUST AND AGENCY FUNDS COMBINING BALANCE SHEET DECEMBER 31, 1984 WI'lH CrnFARATIVE TOTALS FOR DECEMBER 31, 1983 TOTAL pension Expendable Trust Fund Trust Fund Policemen's Conservation Pension Trust $ $ 348,163 2,458,711 $2,458,711 $ 348,163 ASSEI'S Cash Money purchase plan LIABILITIES AND FtND Bl\LANCES Refundable escrow deposits Due to other funds $ $ TOTAL LIABILITIES $ $ Fund balances: Reserved for police retirement system Reserved for encumbrances Unreserved TOTAL $2,458,711 $ 34,450 313,713 $ 348,163 $ 348,1~ $2,458,711 TOTAL FUND BALANCES $2,458,711 ;:', ~ency Funds Public CATV Works Property Escrow Damage Total 1984 1983 $ 75,524 $ 3,013 $ 426 ,700 2,458,711 $ 242,176 2,112,095 $ 75,524 $ 3,013 $2,885,411 $2,354,271 $ 62,443 $ 2,500 $ 64,943 $ 55,319 13,081 513 13,594 6,840 $ 75,524 $ 3,013 $ 78,537 $ 62,159 - $ $ $2,458,711 $2,112,095 34,450 - 313,713 180,017 $ $ $2,806,874 $2,292,112 - $ 75,524 $ 3,013 $2,885,411 $2,354,271 - -28- GENERAL FIXED ASSETS ACCOONT GROOP To account for fixed assets not used in proprietary fund operations or accounted for in Trust Funds. - -29- CITY OF WHEAT RIDGE, COLORADO srATEMENT OF GENERAL FIXED ASSETS BY SOURCES DECEMBER 31, 1984 GENERAL FIXED ASSETS Land and buildings Equipnent Highways, streets and storm sewers $ 5,945,521 2,544,593 8,106,466 $16,596,580 INVESTMENT IN GENERAL FIXED ASSETS: Assets contributed to the City Cost and estimated cost of assets acquired by various funds of the City $10,156,579 6,440,001 $16,596,580 - -30- CITY OF WHEAT RIDGE, COLORADO srATEMENT OF CllANGES IN GENERAL FIXED ASSETS BY FUNCTIClil AND ACTIVITY YEAR ENDED DECEMBER 31, 1984 Balance at January 1, 1984 Additions General Contrib- Revenues butions GENERAL FIXED ASSEI'S General government Public safety Public wor ks Parks $ 3,731,736 544,994 9,595,812 2,343,260 $ 80,646 27,765 456,740 88,448 $ TOTAL $16,215,802 $653,599 $ Deductions Transfers $ 10,716 42,899 194,267 24,939 $(1,385,156) 33,317 (24,848) 1,376,687 $272,821 $ - - Balance at December 31, 1984 $ 2,416,510 563,177 9,833,437 ..---:l!....78 3 , 456 ll6,596,580 -31- CITY OF WHEAT RIDGE - MEMORANDUM )tl-(l.~ 'I' . \ Thomas H. A.~~o;- ~ity II ,idrrunlstrator July 11, 1984 To Mayor and City Council From Subject Mid-Year Financial Report Date Approved Date Attached is the 1984 Mid-Year Financial Report from the Department of Finance. Our City Charter requires that this report be prepared in July of each year. The purpose of the report is to provide projections for year end as to revenues and expenditures as compared to budget. The most significant matter discussed in the report is our declining General Fund Balance. Although this decline from year to year is of vital concern, it has been discussed and planned in previous years' budget projections. It was indeed the existence of the fund balance that allowed us in 1981 and on to use certain amounts of the fund balance each year rather than resort to serious cuts in service and/or tax increases. It has been Council's policy since that time to make use of portions of the fund balance each year coupled with expansion of our tax base to avoid any tax increases or service cuts in the years immediately ahead. Decreases in the fund balance of the Capital Improvement Fund and Revenue Sharing Fund are to be expected since we are doing major projects and/or purchasing equipment. Those decreases are normal when we have a strong work program even though interest from idle funds will also decrease. THP:ly Att. 1984 MIDYEAR FINANCIAL REPORT Introduction Section l0.ll of the Home Rule Charter of the City of Wheat Ridge requires that during the month of July a budget status report shall be presented to the City Council. This report provides revenue and expenditure information on all city funds that are directly affected by the City Council's budgetary decisions. All data is arranged in four columns; the 1984 VARIANCE colu~n is the difference between the 1984 BUDGET column and the 1984 REVISED column. Two main themes are worthy of special attention; these are declining fund balances in all major funds and Intergovernmental revenue windfalls are slowing the decline of the general fund balance. Declining Fund Balances FUND BALANCES 1982 1983 1984 ACTUAL ACTUAL PROJECTED General Fund Balance 3,052,485 2,53l,398 2,103,184 Capital Improvement Fund 1,349,341 794,830 317,430 Revenue Sharing Fund 306,625 92,399 69,399 The table above shows a projected total drop of over 2.2 million dollars in the aggregate fund balances of the General, Capital Improvement, and Revenue Sharing Funds. This has contributed to losses in interest earnings and the need for more precise cash flow management in these funds. Most cities strive to carry a general fund balance of 10% of expenditures. By year end our general fund balance will drop to about 27% of expenditures, which is still very conservative. The problem with the general fund balance is that it is decreasing because we are spending more than we are taking in. In 2-3 years the General Fund balance will fall to 10% of expenditures, at that time new revenue sources will have to be utilized if present serVIce levels are to be maIntained. Intergovernmental Revenue Nearly $ 300,000 of unexpected revenue is coming into the City from the County Road and Bridge and State Highway Users Tax Funds this year. Without this extra revenue 1984 would have been a disastrous year for the General Fund. Public Service Franchise Tax revenue is declining and our Sales Tax is performing marginally, although sales tax revenues WIll probably do better in the second half of the year. Intergovernmental Revenues are dependent on County and State decisions that are made well after the time our budget is prepared; next year these revenues could be reduced just as dramatically as they increased this year. If this happens it could cause our general fund balance to decrease at a more rapid rate. REVENUE SOURCE TAXES Real Property Tax Liquor Occupation Vehicle Ownership Sales Tax Use Tax PSCo Franchise Tax Telephone Occ. Tax Taxes Subtotal LICENSES & PERMITS Amusement Mac. Lic. Arcorist License Contractor's Lic. Liquor Lic. Fees Security Guard Lic. Building Permits Street Cut Permits Cable Tele. Permits Lic. & Per. Subt. INTERGOVERNMENTAL Cigarette Tax County Road & Br. Highway Users Tax ~lotor Veh. Reg. Int. Rev. Subt. CHARGES FOR SERVICES Zoning App. Fees Liq. Hearing Fees Parks & Rec. Fees Swimming Pool Fees Police Records Fees Chgs.forServ. Subt. FINES AND FORFEITS Mun. Court Fines Fines & For. Subt. OTHER REVENUE Interest Income Rents/Hayward ~lisc. Income Carryover Fund Bal. Other Rev. Subt. TRANSFER TO BUDGETED REVENUI: GENERAL FUND TOTAL 1984 MIDYEAR FINANCIAL REPORT 1983 ACTUAL 455,015 Tax 39,861 Tax 44,499 2,272,086 736,933 700,933 97,644 4,346,971 8,875 465 21,425 3,251 1,644 114,460 13,756 21,392 185,268 REVENUE 200,182 278,249 357,689 109,892 946,012 7,660 6,525 118,031 34,640 9,804 176,660 120,657 120,657 270,111 3,575 95,876 2,531,398 2,900,960 108,801* *Actual General Fund Shortfall 8,676,528 General Fund 1984 BUDGET 475,000 41,000 40,000 2,514,300 675,000 800,000 97,644 4,642,944 8,000 680 24,000 3,200 700 120,000 10,000 30,000 196,580 195,000 310,000 375,000 114,000 994,000 6,000 4,000 128,000 33,000 9,000 180,000 128,685 128,685 225,000 4,000 50,000 2,159,894 2,438,894 393,340 8,974,443 1984 REVISED 506,000 43,209 41,362 2,512,600 727,600 610,000 97,644 4,538,415 8,300 790 31,000 3,200 1,000 134,300 10,000 41,000 230,090 197,600 531,749 447,000 109,000 1,285,349 6,000 5,400 125,500 29,000 14,80U 180,700 115,000 115,000 295,000 2,400 2l,000 2,103,184 2,421,584 428,214 9,199,352 1984 VARIANCE 31,000 2,209 1, 362 -1,700 52,600 -190,000 o -104,529 300 110 7,000 o 300 14,800 o 11,000 33,510 2,GOO 221,749 72,UOO -5,000 291,349 -0- 1,400 -2,500 -4,000 5,800 700 -13,685 -13,685 70,000 -l,600 -29,000 -56,710 -17,310 34,874 224,909 1984 MIDYEAR FINANCIAL REPORT ( CONT. ) General Fund EXPENDITURE CATEGORY 1983 1984 1984 1984 ACTUAL BUDGET REVISED VARIAl.JCE NON DEPART~lENTAL 341,509 352,370 370,624 18,254 FINANCE 309,776 315,719 330,261 1<1,542 CITY CLERK 155,920 146,891 144,099 -2,792 MUNICIPAL COURT 83,201 88,018 85,180 -2,838 COMI-l. DEVELOPMENT 433,635 521,584 501,314 -20,270 POLICE 2,199,673 2,574,761 2,611,611 36,850 PUBLIC WORKS 1,533,348 1,393,816 1, 440,911 47,095 PARKS & RECREATION 928,425 1,091,540 1, 067,668 -23,872 GENERAL OPERATIONS 269,479 341,700 319,507 -22,193 GENERAL FUND TOTAL 6,254,966 6,826,399 6,871,175 44,776 General Revenue Sharing Fund REVENUE SOURCES U.S. Government 248,577 248,000 248,000 0 Interest Income 28,696 20,000 16,000 -4,000 Carryover Fund Balance 306,625 100,000 92,399 -7,601 Total Revenues 583,898 368,000 356,399 -11,601 EXPENDITURES 492,460 368,000 287,000 -81,000 REVENUE SOmcCES Building Repair/ Demolition Fund Interest Income Carryover Fund Balance Total Revenues 596 11,053 11 , 649 EXPENDITURES 497 11,503 12,000 -147 146 -1 350 11 ,649 11 , 999 o 12,000 o -12,000 REVENUE SOUECES Capital Improvement Fund 2,272,lJ86 233,347 27U,000 1,349,341 4,124,774 Sales Tax Interest Incorr,e Trans. from Gen. Fund Carryover Fund Bal. Total Eevenues EXPENDITURES 2,763,331 2,514,300 100,000 50,000 50,000 2,714,300 2,512,600 190,000 50,000 794,830 3,547,430 -1,700 90,000 o 744,830 833,130 2,714,300 3,230,000 515,700 1984 MIDYEAR FINANCIAL REPORT (CONT.) REVENUE SOURCES Miscellaneous Income Interest Income Carryover Fund Balance Total Revenues EXPENDITURES REVENUE SOURCES Interest Income Subdivision Fees Carryover Fund Balance Total Revenues EXPENDITURES REVENUE SOURCES State of Colorado Interest Income Carryover Fund Bal. Total Revenues EXPENDITURES REVENUE SOUFCES Jefferson County Total Revenues EXPENDITURES REVENUE SOURCES Sales Tax Increment Property TLlx Interest Income Trans.from Gen. Pund Miscellaneous Income Carryover Funu Balance Total Revenues EXPENDITURES 1983 ACTUAL 5,150 529 6,348 12,027 4,887 1984 BUDGET Senior Fund 2,600 400 7,000 10,000 10,000 1984 REVISED 2,300 350 7,335 9,985 5,000 Park Acquisition Fund 887 675 14,381 15,943 o 1,000 1,500 13,442 15,942 l5,942 500 700 15,970 17,170 Conservation Trust Fund 173,731 5,848 438 180,017 469,813 469,813 469,813 o 175,000 20,000 177,168 372,168 372,168 Open Space Fund 500,000 500,000 500,000 175,000 25,000 180,017 380,017 500,000 500,000 500,000 Urban Renewal Authority Fund 147,636 1,421 l6,923 125,000 36,267 68. (-42 395,889 157,646 187,000 3,000 20,000 o o 358.2+2 568.242 568,242 165,000 2,500 25,000 o o 241,748 434.248 335,000 1984 VARIfu\ICE -300 -50 335 -=15 -5,000 -500 -800 2,528 1,228 o -15,942 o 5,000 2,849 7,849 o -372,168 o o o -22 , 000 -500 5,000 o o -116,494 -133,994 -233,242 FINANCIAL MANAGEMENT .PLAN Thomas H. Palmer, City Administrator Office of the City Treasurer James Malone, City Treasurer Dan Dible, Budget/Finance Asst. P \) BOX fj3~ H,LEPHUNlc 3m 2.17-6944 7',UU '!<oE'-, T 29TH AVENUt . WHlA T h\D(,E \ ,ClLORADO dull33 The City of ~heat GRidge May 25, 1983 Mayor Stites and 1'1ernbers of city Council City of Wheat Ridge Wheat Ridge, Colorado 80033 Dear Mayor and Members of City Council: The Office of the City Treasurer has updated the city's Financial Management Plan that was first presented to the City Council in February. This plan is comprised of five sections: Financial Assessment Report; Financial policies; Sales Tax Analysis; ReVEnue Manual and the Fleet Management Program. This Plan will be updated every Spring and be given to the City Council several months prior to the budget process. The Financial Assessment Report (pages 1-18) has been updated with 1982 data since the February study session. This report is based on a financial reporting system developed by the International City Manage- ment Association and is useful in gaining an overall perspective of the City's financial condition. The Financial policies (pages 19-26) and the Sales Tax Analysis (pages 27-30) have not been changed since the February study session. The Revenue Manual (pages 3l-ll8) makes up the bulk of the Financial Management Plan. This is a valuable reference guide for budget or financial planning questions concerning revenue. The Fleet Management Program, which begins on page ll9, is the concluding section of the .Plan. This involves a change in the way we fund the maintenance and operation of our fleet and proposes the creation of a fleet replacement fund that is maintained annually through systematic cost formulas. The staff hopes that this new Financial Management Plan will aid Council in looking at not only our revenue structure generally, but will also help during your budget deliberations each year. We will plan to discuss this report at the June study session. Sincerely, c;hm~# f!J!r6lV Thomas H. Palmer City Administrator THP: ly "The Carna' ion Ci, y" CITY OF WHEAT RIDGE, COLORADO FINANCIAL MANAGEMENT PLAN JUNE 22, 1983 -TABLE OF CONTENTS- Title Page Opening Letter Table of Contents Officials Organizational Chart FINANCIAL ASSESSMENT REPORT Introduction . . . . . General Fund Revenue General Fund Expenditures . . Comparative Financial Records Revenue Indicators . . . . .. ........... ..... Actual Revenues and Expenditures . . . . . . . . . . . . . . . . . . Expenditures Per Carita . . .. .................. Per Capita Ratio. . . . . . . . . . . . . . . . . . . . . . . . . . Fund Balance Per Capita. . . . . User Charges - Municipal Court. User Charges - Recreation '. . .. Per Capital/C.P.I. Definitions. FINANCIAL POLICIES Resolution 832 . . . . . . Revenue Policies. . . . . . Operating Budget Policies. . Investment and Debt Policies Reserve Policies. . . . . . SALES TAX ANALYSIS Introduction Sales Tax Sources Sales Tax Zones REVENUE MANUAL Introduction . ..... Total General Fund Revenues PAGE 1 2 3 4 6 10 12 13 14 15 16 17 19 20 22 23 25 27 28 29 31 32 TAXES Rea 1 and Personal Property Tax . . 34 Liquor Occipation Tax. . . . 38 Vehicle Ownership Tax. . . . 40 Sales and Use Taxes . . . . . . . . . 42 Public Service Franchise Tax. . . . . . . . . . . . . . . . . . . .. 48 Telephone Occupation Tax. . . . . . . . . . . . . . . . . . . . .. 50 LICENSES AND PERMITS Amusement Device License Arborist License. . . Contractors' License. tiquor License. . . . Security Guard License Building Permits . . . Street Cut Permits . . . Cable Television Permits 54 56 58 60 62 64 68 70 INTERGOVERNMENTAL REVENUE Cigarette Tax . . . .. ......... County Road and Bridge . . . . . . . . . . Highway Users Tax . . . . . . . . . . . . Motor Vehicle Registration. . . . . . . . 74 76 78 80 CHARGES FOR SERVICES Zoning Application Fees Liquor Hearing Fees . . Parks and Recreation Fees Swimming Pool Fees . . Police Record Search Fees. . 86 88 90 94 98 - FINES AND FORFEITS Municipal Court Fines . . . . . . . . . . . . . . . . . . . . . . . . 102 OTHER REVENUE Interest Income . . . . Rents/ Hart-Hayward . . Miscellaneous Income. . Carryover Fund Ba1ance 108 110 112 116 FLEET MANAGEMENT PROGRAM Introduction. . . . . . . . ... Fleet Lease Summary . . . . Fleet Leasing Schedule. . . . . Fleet Distribution by Department 119 120 121 122 OFFICIALS CITY OF WHEAT RIDGE, COLORADO PAT AIELLO KENT DAVIS WILL BURT CLYDE HOBBS CITY CLERK WANDA SANG CITY ATTORNEY JOHN E. HAYES MAYOR FRANK STITES CITY COUNCIL DISTRICT I DISTRICT II DISTRICT III DISTRICT IV CITY ADMINISTRATOR THOMAS H. P AUfER DIRECTOR OF COMMUNITY DEVELOPMENT. DIRECTOR OF PARKS AND RECREATION CHIEF OF POLICE. . . . . DIRECTOR OF PUBLIC WORKS BUDGET/FINANCE ASSISTANT PERSONNEL ASSISTANT . . . . LARRY MERKL KEN LEHIS NANCY SNOW KAY ORE CITY TREASURER JAMES M..<\LONE MUNICIPAL JUDGE ANTHONY ZARLENGO CHARLES H. STROHBERG .RICHARD H. BREDT HOWARD E. JAQUAY RODGER O. YOUNG DANIEL R. DIBLE PATRICIA A. CREW ffi 0: )-~ \::.4- OU! 0:. \- j ~ ~ ~ ~ ~ t!- o (j) m t:! c o ~ ~ C a) ~ c .~ 'to c$ ~ ~ 0 .- - ~ ... r ('J cO 01 ... >- .. It ::) c:: .. .., (/) \\) 0 0 .- (/) .- .. - ... C ~ \\) -0 0 C (J) .,;:; 0 ... ... I- ...- lIS .~ C 0 olS 0 'c 01 0 ::l ',;:; E ell E 0) .. 0 c 0 - a) ~ lIS C a) C 'to ~ ... a) 01 C lIS ex: ~ ... c$ 0.. 01 C '0; lIS s:: o ... -0 ~ o '2 o :t: \\) C 01 0 a) C - C ~ E 'c lIS 0 C a) ~ 3 ',;:; a) 0 a) 0 "C ... ... C 0) 0) 0 olS a) Po .~ ...- - ex: ell c 01 ell ~ lIS uJ ~ C ell C - 01 .- '~ C 0 .0 :.0 ,!:: - - :s 0.. to INTRODUCTION The methodology used in this financial assessment report is based on the International City Management Association's financial trend monitoring system. This is a management tool that combines information from City financial and budgetary reports with data from the United States Census Bureau that can be plotted over a period of time to monitor changes in major financial trends. The time frame for this analysis is the period from 1971 until 1982 This analysis is designed to identify financial trends in time to take appropriate action and to provide input for the establishment of long term financial goals and policies. This analysis concerns only the City's General Fund although the Sales and Use Tax information is also useful in discussions of the Capital Improvement Fund. Much of the data in this report is adjusted through the use of the national consumer price index from the 1971 base year. While the CPI is a useful tool, it should be realized that it can only approximate inflation's effect on local government since local public sector expenditures are not necessarily the same as those used in the CPl. By use of the CPI real growth rates can be calculated in terms of 1971 dollars; the methodology f6r the use of the C.P.I. is shown on page 17. - This financial assessment is not intended to provide specific answers or recommen- dations based on the information presented here. It is intended to be the first step in a two step process. The second step being the adoption of a set of financial goals and policies to help both the staff and the City Council make better financial decisions. It is also intended that these indicators will be updated annually prior to the consideration of the annual budget so that the City Council and staff may have current trend information for the budgetary process. - - 1 2 100- W :::I Z W > W 0::: Cl Z :::I LL. ...J q: 0::: W Z W ~ LL. o W ~ q: /-,- Z W U 0::: W ~ GENERAL FUND REVENUE 4.3% mi see 11 aneous revenue 9.3% 90- 16.2% other taxes 14.5% % 70- 14.3% 60- 23.3% Intergovernmental Revenues ~~erVice _ cha rges ~~ 7.5% 2.9% 50- l~ 40- 49.4% property 18% 30- sales and use taxes 20- 31. 8% 10- o I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 In graphic form this shows the relative importance of the major sources of general fund revenue. The two major areas that have increased proportionately are Sales and Use Taxes and Miscellaneous Revenue. The reason that Miscellaneous Revenue has increased is because of interest income. en 80 r<1 l5.2% p:; -::> E-< General Government 24.6% H Cl z 70 -r<1 p.. X r<1 Cl -z ::> 60 rz.. ..:l -~ 45.3% r<1 z 50 24.7% r<1 l? rz.. Works 0 r<1 _l? 40 0< E-< Z r<1 U -p:; r<1 p.. 30 100 90 20 10 GENERAL FUND EXPENDITURES 10.5% Parks & Recreation 14.6% 29.0% Police 36.1% o 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 19 2 This graph shows the relative distribution of General Fund Expenditures from 1971 on. All departments have gained proportionately except Public Works, since 1978 the expenditure trend has remained fairly constant. General Government includes Community Development, Finance, ~a~or~ City Council, City Administrator, Municipal Court, City Clerk and City Attorney. 3 $75 - 62.5-. 50 37.5- <l; I- .... 0- ct: u 25 - 0:: LLJ 0- (/) 0:: ct: ...J ...J 0 Cl 12.5- 4 COMPARATIVE FINANCIAL RECORD Real Growth Expenditures I I 1971 1972 I I I I I I J I I 1973 1974 1975 1976 1977 1978 1979 1980 1981 19k2 This graph corresponds to the graph on page 5 but the values are adjusted for inflation using the Consumer Price Index data shown on page 17. COMPARATIVE FINANCIAL RECORD $200 150- $ 175- 125- $101 100- e:( I- .... 0... e:( 75- u 0: LLI fund 0... Vl balance 0: e:( .....J 50- .....J 0 Cl 25- o - I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 The relationship between Revenues, Expenditures, and the Fund Balance is clearly shown here. Whenever revenues greatly exceed expenditures, a fund balance occurs, from 1978 to 1982 thi s occurred in fi ve success i ve years whi ch caused rapi d fund balance grOl'lth. In 1983 it is projected that the fund balance will begin to decrease because of declining revenues and use of a portion of the fund balance as a 1983 operating revenue. 5 $ 175- 150- 125- 100- c:( I- ...... 0- 5 75- cr. LU 0- Il) cr. c:( j 50- C> Cl 25- o - 6 GENERAL FUND REVENUES PER CAPITA $195 , ,- / , .- / , I I I I / .- ./' " ;r" ,- , , .- , , ,- .- .- / '" ;' ,/ / " / / ,.; ... - , , ------------actual dollars adjusted for C.P.I. ;' $82 I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 An examination of per capita revenue shows how revenues changE relative to Wheat Ridge's stable population level. Wheat Ridge's per capita revenue, when adjusted for inflation has shown a real growth rate of3 .7% annually over the last ten years which has allowed for the addition of new services. GENERAL FUND SALES AND USE TAX REVENUE 3.0- V) ~ ex: ~ ~ o o Lr... 2. D- o V) z o ..... ~ ~ ..... :<: 2.91:1 I I I I / .; .; I I I -' ... .; / / / I I / / ---. ... ..; 1. 22M '" , " 1.0- .; I -- /' " " -------------Actual Revenues Adjusted for C.P.I. I I I I I I I I I I 1 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 Sales and Use tax has performed better than any of our other revenue sources. Sales and Use taxes are elastic revenues that react quickly to changes in the economic base. In times of inflation they increase dramatically, but can decrease just as dramatically ;n a recessionary or depressed economy. In the State of Colorado, Sales Taxes are growing in dominance within municipal revenue structures. The City of Wheat Ridge is excessively reliant on sales tax revenue and should have a conservative contingency fund policy to protect against a downturn in these revenues. Sales and Use taxes have a real growth rate of9.7% from1972- 1982. 7 600- 500- (/) 0::: ~ ....J ....J 0 Cl I.J... 400- 0 (/) Cl Z ~ (/) :::> 0 300- ::J: I- 200- 100- 8 PROPERTY TAX REVENUES ""- - - -- -- -~ -- $442,347 /-- / --- ;' --- -- . - - ---. -- $185,786 ------------Actual Revenues Adjusted for C.P.I. I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 Property Tax revenues are tied to an equitable assessment process that produces stable revenue increases. Because of inflation and the more rapid growth rates of other revenue sources property taxes have become proportionately less importani in the Wheat Ridge General Fund revenue structure. The real growth rate of propey_y taxes has decl ined at an annual rate of 4.4% from 1972 - 1982. GENERAL FUND INTERGOVERNMENTAL REVENUE 700- ..... I , ( " I I I I. I .... / \ / \ / \ / \ ,/$846 / \ / I " " " " " 900- 800- , '- - - -..// V) 600- e.:: oc:( ..J ..J 0 Cl I..L. 500- 0 V) Cl Z oc:( V) 400- :::> 0 :r: ~ 300- I I I I -- - -- $355 -----------Actual Revenues Adjusted for C.P.I. 200- 100- I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 Intergovernmental Revenues are any revenues received from another governmental entity. These revenues are impOl"tant to monitor because over-dependence on intergovernmental revenues can have an adverse impact on financial condition. These revenues are difficult to estimate because we do not have access to detailed information regarding them and we are not in close communication with the decision-making bodies that make policy regarding them. In the past ten years, intergovernmental revenues as a percentage of General Fund revenues in Wheat Ridge have been on a downward trend. The four revenue sources comprising intergovern- mental revenue are cigarette tax, county road and bridge tax, highway users tax, and motor vehicle registration. The real growth rate of these revenues grew to a peak in 1976 and has declined steadily since. 9 15% 5% -5% -15% -25% -35% 10 ACTUAL REVEf\JUES & EXPENDITURES 1971 - 1982 Revenues Budgeted Level Expenditures 1977 1978 1979 1980 1981 1982 - ACTUAL REVENUES AND EXPENDITURES 1971 - 1982 Since 1975 Wheat Ridge's actual revenues have exceeded budgeted revenue and since 1971, expenditures have fallen well below the established budgeted level. These two occurrences have accounted for rapid fund balance growth. In 1983, it is probable that actual revenues will fall slightly below the budgeted level and almost equal the amount of 1983 actual expenditures. This, combined with the fact that $270,000 of the una110cated general fund was transferred to the Capital Improvement Fund in the 1983 Budget, will result in a declining fund balance in the General Fund. 1 1 Dollars per capita 175- 150- 125- 100- 12 GENERAL FUND EXPENDITURES PER CAPITA J178 I / I I .I , ", / ", / ", ", ", "" ", ", / r- ", - --/ I / I I / , ,- - / ---' 75- 50- 25- --------------Actual Expenditures Adjusted for C.P.I. I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 In real dollar terms, the City of Wheat Ridge experienced 11.9% annual growth from 1971 - 1974, this is due to rapid service growth involved in reaching our present service level. Since 1974 the real growth rate in expenditures has been zero. 1. 6%- 1.5%- 1. 4 %- 1. 3%- 1. 2%- 1.1%- PER CAPITA RATIO Annual General Fund Expenditures Average Wheat Ridge Per Capita Income I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 The above graph shows a fairly constant relationship between Wheat Ridge General Fund per capita expenditures and the Average Wheat Ridge Per Capita Income. Since 1974 the City of Wheat Ridge General Fund has spent about 1.4% of the income earned by Wheat Ridge residents. This graph shows that City expenses are not an increasing burden on the average residents'budget, but are remarkably constant. 13 $100 - 87.5- 75- c:( I- >-4 a... 5 62.5- 0: LLJ 0.. V') 0: c:( -' -' o Cl 50- 37.5- 25- 12.5- 14 GENERAL FUND FUND BALANCE PER CAPITA n01 / I / / I I I I / I / I / I I J I I / I / / . / / I / i / I / / r- I I ---/ / / Actual Fund Balance Adjusted for C.P.I. $42 I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 This graph shows that the fund balance growth has been dramatic since 1974. In the period 1974 - 1981 the fund balance has experienced an annual real growth rate of 53%. Since the real growth in expenditures since 1974 has been zero all of the real revenue growth has gone towards producing a larger fund balance. USER CHARGES MUNICIPAL COURT 150%- 140%- 130%- V') W 0:: :::> I- ...... Cl Z w 120%- 0- x W lL.. 0 W <!l c:( 110%- I- z I.JJ U 0:: W 0- Self Support 100%- -------------- Leve 1 90%- I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 The above graph shows that since 1974 the Municipal Court has been consistantly self-supporting,with a dramatic increase in court fine revenue that is shown in 1982. 15 USER CHARGES RECREATION Self Support Level 100%- --------------------------------------------------------- 90%- 80%- 70%- V'l w 0::: ::::> I- .... Cl 60%- z w 0- X W lL. 0 w 50%- <.!:l c:( I- Z w U 0::: w 0- 40%- 30%- 16 I I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 Since data became available in 1977 the Recreation Division has improved its level of self-support from 34% to 54%. This level appears to be stabilizing at around 50%. PER CAPITA STATISTICS Several of the indicators in this report are done on a per capita basis. This means a dollar amount per resident; the population figures below were used to compute all per capita statistics used in this report. The per capita income statistics used on the graph in page 10 are also listed below. Both the population and per capita income information were obtained from the United States Census Bureau. CONSUMER PRICE INDEX (CPI) The cost of living adjustments shown on several of the graphs were developed using the CPI factors listed below. These factors were taken from the Bureau of Labor Statistics- All Urban Consumers Index. This is a measure of how inflation effects the average consumer. The assumption made on our graphs is that local governments are affected at a similar rate. Since 1971 is the base year used it has the value of 100; 1981 is 225; what this means is that one 1981 dollar is only worth 100/225 1971 dollars or 44.45 cents. Another way of looking at it is it takes 225 1981 dollars to equal 100 1971 dollars. POPULATION PER CAPITA INCOME 1969 4,023 * 1970 29,773 * 4,412 1971 29,821 4,801 1972 29,869 5,189 1973 29,907 5,578 1974 29,950 5,967 1975 29,993 6,356 * 1976 30,036 6,917 1977 30,078 7,477 * 1978 30,121 8,403 1979 30,164 9,329 * 1980 30,207 * 10,102 1981 30,250 10,940 1982 30,293 11 ,848 CPI 100* 103* 110* 122* 133* 141* 150* 163* 169* 204* 225* 238* * Actual government figures, all other figures are interpolations. 17 .." ", I RESOLUTION NO. 832 Series of 1983 . TITLE: A RESOLUTION ADOPTING FINANCIAL POLICIES FOR THE CITY OF WHEAT RIDGE WHEREAS, the City of Wheat Ridge is experiencing an increasing demand for organizational efficiency making it advisable to adopt comprehensive financial policies to best insure informed financial decision making; and WHEREAS, the centralized compilation of all of the City's financial policies will greatly assist staff, Council and the general public in understanding the specific and inter-related context of the City's financial policies; and WHEREAS, the adoption of comprehensive financial policies will enhance the recognition of the financial responsibility and integrity of the City. NOW, THEREFORE, THE COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO HEREBY RESOLVES that the City of Wheat Ridge Financial Policies, as hereto appended, are adopted, and all related resolutions in conflict herewith are hereby rescinded. DONE AND RESOLVED this 28th day of February, 1983, A,D. ,-;r;;, /'it/A" 1;._""__ Frank Stites, ayor ATTEST: t? 9'l-J.Jd {<---<41 Carol Hampf, City ~erk 19 REVENUE POLICIES POLI CY SUBJECT TYPES OF REVENUE SOURCES Policy Statement The City of Wheat Ridge will achieve and maintain the most balanced revenue structure possible. Implementation By July 30th of every year the staff will update and distribute the financial management plan. Included in this report is an analysis of the various General Fund revenues and their relative significance. POLICY SUBJECT SALES TAX COLLECTIONS Policy Statement The City will follow an agressive policy of prompt and - efficient collection of sales and use taxes. Implementation The Treasurer's office will employ a sales tax auditor_ whose primary responsibility will be the collection of sales and use taxes in accordance with this policy statement. FEES FOR LICENSES, PERMITS, FINES & OTHER MISCELLANEOUS ITEMS POLICY SUBJECT Policy Statement The City will annually review all fees for licenses, permits, fines and other miscellaneous charges. They will be adjusted as necessary after considering all expenses and any other factors pertinent to the specific item. Implementation This will be presented by staff to City Council at the - time the revenue manual is updated each year. The first City of Wheat Ridge revenue manual will be completed an distributed to Council approximately June 1, 1983. The revenue manual will, to the extent possible, identify and provide a historical picture of every source of revenue utilized by the City of Wheat Ridge. POLICY SUBJECT REVENUE SHARING Implementation Because Federal Revenue Sharing is not a guaranteed revenue source, the City will not use the proceeds for general operating expenses. These monies will be spent for capital items, and other one-time expenditures. Revenue Sharing Funds shall be approved by the City Council as a part of the annual operating budget. Policy Statement 20 REVENUE POLICIES POll CY SUBJ ECT GRANTS AND GIFTS Policy Statement The City will agressively pursue all grant and gift opportunities. However, before accepting any grants or gifts, the City will consider the current and future financial implications of both accepting or rejecting the monies. Implementation All intergovernmental grants will be reviewed and evaluated with consideration given to the amount of matching funds required, in kind services that are to be provided, length of grant and consequential disposition of service, (i.e. is City obliged to continue the service), and in the case of capital, what are the related operating expenses. POLICY SUBJECT PROPERTY TAX Policy Statement The tax levied on all real and personal property within the City of Wheat Ridge will accrue to the General Fund. Implementation This is the current policy. 21 POLlCY SUBJECT Policy Statement Implementation POLICY SUBJECT Policy Statement Implementation POll CY SUBJECT Policy Statement Implementation POLlCY SUBJECT Policy Statement Implementation POLICY SUBJECT Policy Statement Implementation 22 OPERATING BUDGET POLICIES BALANCED BUDGET The City of Wheat Ridge budget will balance operating expenditures with operating revenues. Every adopted budget will balance projected revenues and projected expenditures. Use of transfers from other funds or the fund balance will be minimized because of the long-term negative effects of using a one-time revenue source to balance the budget. EXPENDITURE AND REVENUE REPORTING The City will prepare a monthly report comparing actua revenues and expenditures with budgeted revenues and expenditures. This is the current practice. FLEET MANAGEMENT DEPRECIATION FUND Through the use of a fleet management fund, the City will annually budget sufficient funds for the regular maintenance, repair and replacement of all City vehicll '. This fund will be established and monies budgeted beginning with the 1984 Budget. MAINTENANCE OF CAPITAL ASSETS The adopted operating budget will provide sufficient funds for the regular repair and maintenance of all City of Wheat Ridge capital assets. The budget should not be balanced by deferring these expenditures. Through the budget process appropriate expenditure levels will be determined. EMPLOYEE PAY The City of Wheat Ridqe will pay its employees on a parity basis with pay plans of similar cities in the Denver Metropolitan area. Every year as part of the budget process, the City shari conduct a salary survey to determine and thereafter to pay Wheat Ridge employees wages equivalent to those generally prevailing for similar work performed by municipal employees in similar cities in the Denver metropolitan area. INVESTMENT AND DEBT POLICIES POLICY SUBJECT BANKING RELATIONSHIPS Implementation Every three (3) years the City of Wheat Ridge will open its banking relationship for competitive bid. The City will prepare an RFP to open for competitive bid its banking business. The initial contract will run from July 1, 1983 to July 1, 1986 and will be re- bid for three year periods thereafter. The initial RFP will be developed by staff for submission to Council approximately April 1, 1983. Policy Statement POLICY SUBJECT INVESTMENT PHILOSOPHY Policy Statement The City of Wheat Ridge will make use of pooled cash to invest under the prudent investor rule. The prudent investor rule is that investments shall be made with the exercise of that judgement and care, under circumstances then prevailing, which men of prudence, discretion and intelligence exercise in the management of their own affairs, not for specu- lation but for investment, considering the probable safety of their capital as well as the probable income to be derived. Implementation The City Treasurer is responsible for all of Wheat Ridge's investments, and evaluates all investment opportunities with respect to this policy. Because the City's need for funds is not constant, the City Treasurer should schedule investments such that there is as little idle cash as practical. POLICY SUBJECT INVESTMENT VEHICLES Policy Statement City of Wheat Ridge funds may be invested in any of the following investment vehicles: F.D.I.C. Insured Savings Accounts Certificates of Deposit Securities of the U.S. Government and its agencies. Repurchase Agreements 23 .INVESTMENT AND DEBT POLICIES POll CY SUBJECT USE OF LONG TERM DEBT POlicy Statement The City of Wheat Ridge will only use long term debt for capital projects that cannot be financed out of current revenues. The City will not use long term debt for current operations. POLlCY SUBJECT DEBT PAYMENT Policy Statement Debt payments shall not extend beyond the estimated useful life of the project being financed. POll CY SUBJ ECT LEASE PURCHASE AND STRAIGHT LEASE OF CAPITAL ITEMS Policy Statement Implementation Lease purchase will be considered only when the useful life of the item is equal to or greater than the length of the lease. If the item may become technologically obsolete or is likely to require major repair during the lease purchase period, then the item should be either purchased or placed on a straight lease. All future lease/purchase items will be evaluated in light of this criteria. POLICY SUBJECT ANNUAL FINANCIAL AUDIT Policy Statement Implementation The City of Wheat Ridge shall have an annual financial audit conducted by an independent auditor. This is the current policy. 24 RESERVE POLICIES POLICY SUBJECT GENERAL FUND RESERVE Policy Statement The City will strive to maintain unappropriated reserves that total approximately eight per cent (8%) of the General Fund operating budget. Implementation In the annual budget process this policy shall be carried out, the present unappropriated reserve percentage is approximately 8.2% 25 SALES TAX ANALYSIS On page 2 of the Financial Assessment Report it shows that Sales and Use Taxes have risen from 1/3 to 1/2 of our General Fund Revenue in the last ten years. Because Sales Tax is our largest revenue source it is especially important that the City Council and staff understand the location and types of businesses that produce our Sales Tax Revenue. The Sales Tax Sources shown on page 28 shows that about 2/3 of the City Sales Tax base is composed of rapidly consumable necessities such as Public Utilities, Food, Liquor and Prescription Drugs. These are stable and continuous sources of revenue for the City. Less than 5% of the City Sales Tax base comes from department store and entertainment industries that are highly susceptible to fluctuations in the economy. Sales Tax is an unpredictable revenue to accurately estimate, but the type of Sales Tax base in Wheat Ridge is relatively stable. In September 1982, the Applewood commercial area produced 27.0% of the City's Sales Tax Revenue as is shown on page 29 A year earlier, Applewood produced 34% of the City's Sales Tax Revenue; this is in spite of the fact that Applewood contains only 5.9% (48) of the City's active Sales Tax Licenses (817). The old Wheat Ridge area east of Wadsworth experienced dramatic sales tax growth between 1981 and 1982, but produces only about 20% of the Applewood area on a per license basis. All of the information contained on pages 28 and 29 was taken from an analysis of the September, 1982 Sales Tax Returns by the Budget/Finance Assistant. These figures will differ from official records since about half of Wheat Ridge's Sales Tax licenses are handled on a quarterly basis and the larger returns are processed on a monthly basis. In order to come up with a more accurate estimate of geographic and business type percentage distribution, the third quarter 1982 data from the small business was divided by one-third and analyzed as September, 1982 data. This practice provides us with a more accurate picture of actual percentage distributions but does not match our actual September, 1982 Sales Tax Returns. These figures include approximately 2% retail use taxes that cannot be separated in this type of analysis. 27 SALES TAX SOURCES by: number and type of. business 41- Food Stores - 33.2% 2- Public Utilities - 9.7% 9- Drug Stores - 3.0% 24- Wholesale Trade - 1.1% 22- Building Materials, Garden Supply, Hardware, and Mobile Home Dealers- 4.3% 69- Auto Dealers and Gas Stations- 4.3% 24- Apparel and Accessory Stores- 3.9% 53- Furniture, Home Furnishing an Equipment Stores- 2.6% 95- Services- 5.4% Home based business- .3% Out of Town business- 1.9% - * September 1982 is used as the data base for this information 2.8 ~ '\1F\T-1::::;--:"":J-':~~'-:-" .._~;~~ ~\l r) ~.. _' C:"'. ~~; .~~~ : :_~ :~,}~I, ill t I ___..~ ,-'w' ....)..~ l' .;.. ..e: Hi ) i :: .>- , I ,~. \ _: -- ".' ::---t-:.? ,,-11 ~J.-1. ,I " - I. 1-1 '.. _ "'. t-n4---) \\"Lor-l.i !' _-- "'....,._ ~;.~ ~u ~-i~ <, _ ;._ '(,':-..1 ~. .:'c\ ;~, I_~ :,'[I:~' '-, ci)'l:...??i=:::] ,W -"/". < .. '_!:-~;~~'- :~~ ;'i~"-~:""~:~ ;:\".~;;::!l \1'; '~~,~;:C':.,: ~t Ii.;"': ~{,~"I~~~~T ~I ;~:,. - ~ ='~~~;:J-) ; !..; _._~,-: ~~ ,:1:;;.;l:~c~~;~~~L '" (Q) La ~ ~ (() d (() 0) cnW Q)<<5) C(Q 0= NOC X (\1 I-rr . cn ~ Q)W -b ~~ f;l o l-l ~ aJr-i III CO Ill'" aJr-i ,.... () . l::+J 'rl 0. Q) dPCJ:l r-i III +J o 8 ~ o dP N co m r-i I:::l +J 0. Q) CJ:l U~ .rl Q) ..:1 :> .rl ~+J o () .:::: '*~ Q) l:: o ISI c.l:l '* OMCOr---ocor---ol!)Mm '<l'r--l!)NMCOO-Or-iOCO r-i N r-ir-i'<l'NM r-i OO'<l'mml!)r--r--Mmr-- r--'<l'-or--M-ONm N r-ir-i r-im mr-ir-i-o'<l'Mr--O'IO'I-o'<l' r-ir-i0 r--O'<l'N 00'1 co '<l' . . . O'IO"IO"Ir-iCOO'<l'l!)CONr-i NN-or-ir--COMr--r-iCON r---ol!)r--Mr--MO'IOO'lM CO'<l'MCO'<l'M-or-i..-i-ol!) mr-iNNr-iN'<l'r-- M <Jl-<Jl-<Jl-<Jl-<Jl-<Jl-<Jl-<Jl-<Jl-<Jl-<Jl- CONO"I Nl!)COO"l r--r--CON '<l'l!)l!)'<l'l!)-ol!)-ol!)O r-i N ,.... Q) +J l:: aJ U Q)"'" 0>0':::: >< 'd'd . III +J .rl -rl D:: Q) aJ .rl D:: l-l . 0> .rl :> l-l~'dlll +J .rl +J 0 .rl III -rl +J IllUl-lD::Q)l::..-i +J U +J Q) Q) ~ ~'rl 'd III ~ 1Il..c:..c: +J +J -rl 0 +J OaJ aJ8:+JCm1ll8~ 08: 0>8: l-l Q) Q);::l ~ l:: Q)OU..c:t:Q'HU aJ ..c: .rl ..c:..-i ~ 8= 0 -rl r-i+Jr-i+J'dlllC Q) ..-i o.l-lo.~'d'd:?:'dE+J..a o.O.rl O'rl III O..-i 0 ~ ~ '::::Z:'::CJ:l::E:8:80::r::OP< ~.::::.:::: '- '- '- r-iNM'<l'l!)-or--COZZZ r-- -0 ..-i 0"1 ..-i o M '<l' l!) -0 M <Jl- r-- ..-i co UJ ..-i III +J o 8 29 REVENUE MANUAL The purpose of this manual is to provide detailed information on all of the City of Wheat Ridge's General Fund revenues. On page 32, the total General Fund Revenues since 1971 are analyzed in the financial mode. This page contains the Budget Figure, Actual Flgure, per cent change from the previous year and per cent error columns. The Budget column contains the amount of revenue that was estimated during the budget preparation process. The Actual column shows the total amount of revenue that was received during that fiscal year; these figures come from the Annual Financial Report which is presented every spring for the previous fiscal year. The figures represented in the Budget column were estimated twenty months earlier. This twenty month time lag accounts for a part of the disparity between the budget and actual amounts. This disparity is measured in the percentage error column; a figure of 100 is a perfect estimate, less than 100 means the budget underestimated the revenue, whereas a figure over 100 is an overestimate. On page 34 Property Tax revenues are analyzed in the financial mode, at the bottom of the notes column a 1972 - 1982 annual growth rate of 3.98% is shown, this is the annual percentage rate the actual revenues have increased. The policy regarding City of Wheat Ridge rpoperty tax is shown on pages 35 and 36. This shows the legal and administrative framework of Wheat Ridge property tax revenue. The policy component of the Revenue Manual is designed to centralize and clarify all policy issues pertaining to General Fund Revenues. 31 Revenue Item Total General Fund Revenues CJ6Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 l,7l9,256 l,601,486 n/a 93.1 1972 l,907,658 l,805,585 11.0 94.6 1973 2,209,948 2,194,367 15.8 99.3 1974 2,661,134 2,772,727 20.4 104.2 1975 2,767,802 2,906,741 4.0 105.0 1976 3,340,961 2,978,372 20.7 89.1 1977 4,142,859 3,907,955 24.0 94.3 1978 4,457,284 4,ll5,050 7.6 92.3 1979 5,507,688 4,260,589 23.6 77 .4 1980 6,331,727 5,459,631 15.0 86.2 1981 7,426,160 6,374,243 17.3 85.8 , - 1982 8,527,820 8,l58,300 14.8 95.7 last ten yean annual growth 1983 8,545,l22 16.15% 32 TAXES 49.5% 1982 Actual General Fund Revenues 33 Revenue Item Real and Personal Property Tax %Change %Error Notes Year $ Actual $ Budget Current actual budget prior actual actual . 1971 282,141 279,562 n/a 99.1 4.91 mills 1972 299,539 291,490 6.2 97.3 4.9 mills 1973 307,805 32l,168 2.8 104.3 4.8 mills 1974 33l,33l 333,069 7.6 10'0. 5 4.8 mills 1975 359,112 357,661 8.4 99.6 4.8 mills 1976 374,946 376,339 4.4 100.4 4.8 mills 1977 395,625 390,920 5.5 98.8 3.65 mills 1978 387,400 382,442 (2.1) 98.7 3.5 mills 1979 403,467 394,733 4.2 97.8 3.5 mills 1980 4l9,373 4l2,000 4.0 98.2 3.5 mills 1981 443,284 432,000 5.7 97.5 3.5 mills 1982 442,347 457,200 ( .2) l03.4 3.5 mills 1983 459,300 3.5 mills last ten year annual grom 11 "3.98% s 34 Revenue Item Description: Real and Personal Property Tax Legal Basis: Administration: Schedule: Exemptions: All real and personal property located within the City of Wheat Ridge on January 1st of each year is subject to taxation. Real property is defined as meaning all lands to which title or the right of title has been acquired from the government of the United States or from sovereign authority ratified by treaties entered into by the United States, or from the state; all mines, quarries, and minerals in and under the land, and all rights and privileges thereunto appertaining; and improvements. Personal property is defined as meaning everything which is the subject of ownership and which is not included within the terTIi "real property", Colorado Revised Statutes 1973, Title 39 , Except as provided for in CRS 1973, Title 39, all real and personal property is appraised and the' actual value thereof for property tax purposes determined by the assessor of Jefferson County. Jefferspn County collects, retains 1% for expenses incurred, remits remainder to Treasurer's Office where accounting records revenue. Except when otherwise prescribed in Title 39, the valuation for assessment of all ~axable property in the state shall be thirty per cent of the actual value thereof as determined by the assessor and the -administrator. Currently, actual valuation is based on 1973 values, but this is under study for possible change. A tax of 3.5 mills on each dollar of said property according to its assessed valuation is the current levy. a) Household furnishings, including free standing household appliances and wall-to-wall carpeting, which are not used for the production of income at any time; b) Personal effects which are not used for the production of income at any time; c) Ditches, canals, and flumes owned and used by any person for irrigating land owned by such person, so long as they shall be owned and used exclusively for such purpose; d) Public libraries and the property, real and personal, of the state and its political subdivisions; e) Property, real and personal, that is owned and used solely and exclusively for religious worship and not for private or corporate profit; 35 Revenue Item Real and Personal Property Tax Exemptions: (continued) f) Property, reai and personal, owned and used solely and exclusively for schools, other than shcools held or conducted fvr private or corporate profit; g) Property, real and personal, owned and used solely and exclusively for strictly charitable purposes and not for private gain or corporate profit if: L) 11. ) the property is nonresidential the property is residential and the land upon which the building is located is an integral part of a church, hospital, health care facility, school or other exempt institution; h) The structure is occipied as an orphanage; i) The structure is occupied by single individuals sixty-two years of age or over, or by a family, the head of which or whose spouse is sixty-two years of age or over, whose incomes and assets are within one hundred fifty per cent of the limits prescribed for similar individuals or famllies of the low income housing eligibility criteria; j) The property is owned by a nonprofit corporation, no part of the net earnings of which are for the benefit of any private shareholder (the property must be dedicated to charitable, religious, or hospital purposes); k) Cemeteries not used or held for private or corporate profit; 1) Intangible personal property; m) Electric-powered motor vehicles; n) Sixteen thousand dollars of the assessed valuation of any parcel or improved real property owned by a church and used solely as the residence of a minister, priest or rabbi who is serving the church or synagogue in such capacity; 0) The real and personal property of any association organized for the purpose of holding county fairs to promote and advance the interests of agriculture, horticulture, animal husbandry, and home economics. Effective Date: Levy - 1/1/81 36 CITY OF WHEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 37 Revenue Item Liquor Occupation Tax %Change lJ(, Error Notes Year $ Actual $ Budget current actual budget prior actual actual 1971 20,4l2 17,000 n/a 83.3 1972 23,400 18,000 14.6 76.9 1973 26,200 22,200 l2.0 84.7 1974 31,218 25,800 19.2 82.6 1975 29,606 29,000 ( 5.2) 98.0 1976 27,020 34,130 ( 8.7) 126.3 1977 33,800 28,650 25.1 84.8 1978 35,495 33,700 5.0 94.9 1979 32,426 35,385 ( 8.7) 109.1 1980 45,426 35,000 40.0 77 .3 1981 35,337 36,000 (21. 9) 101.9 --- last ten ye <;i:t: ~ annual growth 1982 42,086 32,000 6:05% 19.1 76.0 1983 38,400 38 Revenue Item Liquor Occupation Tax Description: The City of Wheat Ridge levies an occupational tax on all operators licensed to sell various classifications of liquor in the city limits. Legal Basis: Wheat Ridge Municipal Code, Chapter 3 Administration: City Treasurer, City Clerk Schedule: ClasEification C - Club D - Retail Liquor Store E - Drug Store F - Beer and Wine G - Hotel or Restaurant Jl - 3.2 Beer (package) J2 - 3.2 Beer (on premises) J3 - 3.2 Beer (on or off premises) T - Tavern Exemptions: None Effective Date: 11/76 Annual Tax $ 600 400 400 400 600 400 400 1,800 1,000 39 Revenue Item Vehicle Ownership Tax C)(,Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 2l,583 24,150 n/a 111. 9 1972 24,657 28,000 14.2 113.6 1973 14,121 27,778 (42.7) 197.1 1974 32,646 13,862 131. 2 42'.5 1975 27,633 39,532 (15.3) 143.1 1976 27,562 37,100 ( .3) 134.6 1977 26,951 38,955 ( 2.2) 144.5 1978 56,835 35,060 110.4 61.7 1979 4l,838 44,388 (26.4) 106.1 1980 40,814 40,000 ( 2.5) 98.1 1981 42,460 40,000 4.0 94.2 last ten year annual growth 4.71% 1982 39,077 45,000 ( 8.0) 115.2 1983 45,662 40 Revenue Item Vehicle Ownership Tax No specific information has been gathered at this time. 41 Revenue Item Sales and Use Taxes - General Fund %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actua I . 1971 499,755 463,548 n/a 92.8 1972 543,l76 534,000 8.7 98.3 1973 742,896 663,487 36.8 89.3 1974 978,495 1,076,026 31.7 110.0 auto & bldg. use tax implemented 1975 1,061,737 l,097,224 8.5 103.3 1976 1,340,533 1,035,500 26.3 77.2 1977 1,540,914 1,363,000 l4.9 88.5 1978 l,584,930 l,547,000 2.9 97.6 1979 2,095,l33 1,7l4,200 32.2 81. 8 retail use tax implement 1980 2,l82,053 2,172,000 4.1 99.5 1981 2,666,343 2,368,200 22.2 88.8 last lO years annual growth 18.33 1982 2,923,263 2,863,500 9.64 98.0 1983 3,059,575 , d- 42 Revenue Itom Sales Tax Description: A tax levied on retail sales within the city limits of wngIl'Ont for the purpose of the raising of funds for the payrrent of the expenses of operating the City. 'Ibtal sales tax revenue histor- ically r.as been split between the General Fund and the Capital ImproveIrel1t Fund. The =rent percentage allocated to the General fund is 50%. legal Basis: Wheat Ridge Municipal Code, Chapter 2l Administration: Finance Depari::rrent - Accounting administers; retailers/vendors responsible for collection and ITOnthly remittance. Schedule: on sales of cormodities and services not specifically exempted: $ .19 - $ .84, a tax of $ .Ol $ .85 - $1.l8, a tax of $ .02 on all higher sales, $ .02 for each $1.00 of additional selling price. Retailer/vendor remits equivalent of 2% of all non-exempted sales less 2% of that figure for collection expenses. Exemptions: A. All sales to the Federal and State government and political sulxlivisions thereof in their goverIlI'rE'ntal capacities only. B. Sales to religious, charitable and eleerrosynary corporations, in the conduct of their regular functions. C. All sales which the city is prohibited from taking under state or federal law. D. All sales of cigarettes. E. All charges for rcx:ms and accomrodations, as provided for in Section 2l - 4 (e) of the Wheat Ridge City code, to any occupant who is a penuanent resident for thirty days or nore. F. All sales of cormodi ties which are taxed under the provisiom of the Colorado r-btor Fuel Tax of 1933. G. All sales of newspapers. H. Vendors selling items through vending machines pursuant to C.R.S. 1973: 39-26-114 (7) and city COde Section 21 - 5 (h) 1. Sales outside the city as defined by Section 21 - 5 (i) - 1 of the City Code. J. Sales of tangible personal property to a public utility doing business both within and outside the city, for use in its business operations outside of the City, even though delivery thereof is made within the City. 43 Revenue Item Sales Tax Page 2 Exemptions (Continued) K. Sales of farm :machinery and supplies as defined by Section 2l - 5 (i) - 3 of the City Code. L. All permits, licenses, service charges, fines and assess- ffi2I1ts charged by and in accordance Wl th the Code of the City of Wheat Ridge. M. All sales of personal pxperty, provied that such sales are infrequently conducted, that the sale occurs at the residence of the owner and that the property to be sold was originally purchased for use by rrernbers of the household. N. All sales by religious, charitable or eleenosynary organ- izations chartered by the State of Colorado as non-profit corporations, provided that such asles are conducted for not IlDre than 25 days within any calendar year and that the proceeds from the sale are used for the activities of the organization conducting the sale. o. Tangible personal property purchased or leased from a vendor by a person engaged wi thin the city in the business ofinanufacturing for wholesale sale or compounding for wholesale sale, when such tangible personal property is an article, substance or corrm:xli ty which beCCll'CeS an ingredient or corrp::lnent part of the product manufactured, which product is itself tangible personal property, and the container, label and shipping case thereof. Effective Date: 1/26/76 44 Revenue Item Retail Use Tax Description: A tax or exise leVied for the privilege of storing, distributing, using or consuming any articles of tangible personal property purchased at retail from sources outside the corporate limits of the City. Retail use tax is rep)rted with Sales Taxes and is therefore split between the General Fund and the Capital Irnprove- rrent Fund. . Legal Basis: Wheat Ridge Municipal Code, 21 - 11 Administration: City Treasurer Schedule: 'I\oX) percent (2%) of the purchase pnce of any non-exempt item of personal property. Exemptions: A. Any personal property on which a sales tax has been paid to the city. B. Tangible personal property which, .if it were sold at retail within the city, would be exempt from sales tax under the provisions of Section 21 - 5. c. Tangible personal property brought into the city by a non- resident nor his own use, storage, or consuq:J:tion while teIrq:lorarily within the city. D. Tangible personal property of a resident which was acquired prior to his becoming a resident. E. Where rrobile rrachinery is acquired exclusively for business or corrnercial use and where such machinery is stored in the city, but solely and exclusively used outside the city, the use tax rray be prorated. When a taxpayer is able to establish to the satisfaction of the Sales Tax Auditor that a taxable item meets the above requirerrents, the tax nay be prorated by determining the number of days wi thin a calendar year that the rrachinery is stored within the city, and apply that fration of a year to the normal applicable use tax. F. Tangible personal property purchased or leased from a vendor by a person within the city in the business of manufacturing for wholesale sale or compounding for wholesale sale, when such tangible personal propE'rty is an article, substance or camodity which beCCJID2S an ingredient or component part of the product manufactured, which product is itself tangible personal property, and the container, label, and shipping case thereof. Effective Date: 1/1/79 45 Revenue Item Use Tax Description: A tax of excise le'Vied for the privilege of storing, distribu- ting, using or consuming any articles of tangible personal property purchased at retail from sources outside the corporate limits of the City. Use tax is allocated entirely to the General Fund. All use tax revenues excluding Retail Use Tax are received in this revenue account. Legal Basis: Wheat Ridge Municipal Code, 2l - ll, 2l - 13 Administration: City Treasurer Schedule: Thu percent (2%) of the purchase price of any non-exerrpt item of personal property or in the case of building use tax; two percent (2%) of fifty percent (50%) of the Inspection Division's estirrate of building or improverrents costs. Exerrptions: A. ltr1y personal property on which a sales tax has been paid to the city. B. Tangible personal property which, if it were sold at retail within the city, v..uuld be exempt from sales tax under the provisions of Section 2l - 5. C. Tangible personal property brought into the city by a non- resident for his own use, storage, or consUI1l=>tion while terrporarily within the city. D. Tangible personal property of a resident which was acquired prior to his becc:ming a resident. E. Where nobile machinery is acquired exclusively [or business or carmercial use and where such machinery is stored in the city, but solely and exclusively used outside the city, the use tax may be prorated. When a taxpayer is able to establish to the satisfaction of the Sales Tax Auditor that a taxable i tern rreets the above requirerrents, the tax may be prorated by determining the munber of days within a calendar year that the machinery is stored within the city, and apply that fraction of a year to the nonnal applicable use tax. F. Tangible personal property purchased or leased from a vendor by a person within the city in the business of manufacturing for wholesale sale or compounding for wholesale sale, when such tangible personal property is an article, substance or c::cmrodity which becomes an ingredient or CC!TpJnenet part of the product manufactured, which product is itself tangible personal property, and the container, label and shipping case thereof. Effective Date: Ill/?9 46 CITY OF WHEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 47 Revenue Item Public Service Franchise Tax %Change %Error Notes Year $ Actual $ Budget current actual budget prIor actual actual . 1971 1l4,783 lll,300 n/a 97.0 1972 193,413 122,430 21. 5 87.8 1973 146,582 142,783 5.1 97.4 1974 181,420 143,725 23.8 79.2 1975 211,560 208,549 16.6 98.5 1976 223,708 228,800 5.7 102.3 1977 258,028 234,600 l5.3 90.9 1978 272,370 202,654 5.6 74.4 1979 394,307 222,219 44.8 56.4 1980 529,008 335,000 34.2 63.3 1981 572,361 575,000 8.2 100.5 last ten year annual growth 13.37 1982 678,l83 740,000 18.5 109.l 1983 705,000 48 Revenue Item Public Service Company Franchise Payment Description: A franchise payment is accepted by the City from the Public Service Company of Colorado in lieu of all occupancy or occupation and license taxes, and all other special taxes, assessments or excises on the right to do business. Legal Basid: Ordinance No. 19 Series of 1969 Current franchise expires 1/20/90 Administration: City Treasurer Schedule: A sum equal to 2% of the gross revenue from the sale of gaseous fuel and 3% of the sale of electricity within the corporate limits of the City up to a ceiling of $2,500 annually on any single customer. All gas and/or electricity revenues in excess of $2,500 annually per customer. Exemptions: Effective Date: 1/29/70 49 Revenue Item Telephone Occupation Tax %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 36,593 33,600 n/a 89.4 1972 42,056 37,400 14.9 88.9 1973 45,264 50,000 7.6 nO.5 1974 55,183 50,000 21.9 90.6 1975 63,255 66,000 14.6 104.3 1976 88,099 70,400 39.3 79.9 1977 85,040 85,000 (3.5) 100.0 1978 87,600 87,600 3.0 100.0 1979 90,288 90,288 3.0 100.0 1980 92,976 92,977 3.0 100.0 1981 97,644 96,000 5.0 98.3 1982 97,644 102,500 0 105.0 1983 97,644 97,644 0 100.0 last ten year annual growth 8.8%. 50 Revonue Item Telephone Occupation Tax Description: There is levied on and against each telephone utility company (Mountain Bell). operating within the City, a tax on the occupation and business of maintaining a telephone exchange and lines connected therewith in the City and of supplying local exchange telephone service to the inhabitants of the City. Legal Basis: Chapter 21 - Article II Wheat Ridge Municipal Code Administration: City Treasurer Schedule: The annual amount of the tax levied is $97,644. , This is in effect from January 1, 1983 until adjusted or modified by City Council. Exemptions: None. Effective Date: 1/1/83 51 LICENSES & PERMITS 1.5% 1982 Actual General Fund Revenues 53 Revenue Item Amusement Device Licenses %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actua I 1978 1,lOO 0 n/a n/a 1979 l,250 900 13.6 72.0 1980 1,525 l,200 22.0 78.7 1981 5,853 1,250 284.0 21.4 1982 9,575 5,000 63.6 52.2 1983 6,500 . . 54 Revenue Item Amusement Device Licenses Legal Basis: Annual license fee for operating amusement devices, for the purpose of promoting amusement facilities providing a law- ful and wholesome recreational outlet for young persons, specifically and generally to the citizens of the City. Wheat Ridge Municipal Code, 3-A Description: Administration: City Cl erk Schedule: All establishments pay an annual fee of $25.00 per amusement device. Applicants for an arcade license shall pay a $50.00 investigation fee. All fees are paid in advance. Exemptions: None Effective Date: 4/11/78 55 Revenue Item Arborist License %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 735 n/a 1972 580 (21.1) 1973 535 ( 7.8) 1974 505 ( 5.6) 1975 570 12.9 1976 535 ( 6.1) 1977 230 (57.0) 1978 605 163.0 1979 435 (28.l) 1980 610 40.2 1981 680 11. 5 last ten year annual growth 1982 655 <- 3.71 1.22% '56 Revenue Item Arborist License Description: 'I11.e Mayor of the City of Wheat Ridge issues Arborist Licenses for the purpose of engaging in the forestry business within the city limits, upon the recamendation of the Arrorist Board. regal Basis: Wheat Ridge Municipal Code, Section 22 l8, -22 - 26 Administration: City Arborist, Mayor Schedule: Application Fee: Annual License Fee $10.00 $25.00 Exemptions: None Effective Date: 2/77 , 57 Revenue Item Contractor's License %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 19,325 19,750 n/a 102.2 1972 23,875 18,250 23.5 76.4 1973 27,463 27,055 15.0 98.5 1974 22,300 26,817 (18.8) 120.3 1975 l7,588 20,000 (21.1) 113.7 1976 21,675 19,425 23.2 89.6 1977 22,550 22,650 4.0 100.4 1978 17,938 23,783 (20.5) 132.5 1979 27,l50 24,972 51.4 92.0 1980 22,9l9 20,000 (15.6) 87.3 1981 20,738 23,000 ( 9.5) 110.9 last ten year annual growth 1982 30,863 2.6% 24,000 48.8 77.8 1983 25,000 58 Revenuo Itom Contractor's License Description: This is an annual license fee for all construction contractors doing business within the corporate boundaries of the City of Wheat Ridge. Wheat Ridge Municipal Code, Section 5 - 39, -5 - 46 Legal Basis: Administration: Building Inspection Schedule: Classification Annual Fee Building contractor, Class I Building contractor, Classes II - IV Wrecking contractor, Class V Plumbing contractor, Class VII stearn & hot water contractor, Class VIII Heating & ventilating contractor, Class IX Gas service contractor, Class X Refrigeration contractor, Class XI Sign contractor, Class XII Fire protection contractor, Class XIII Lawn sprinkler contractor, Class XIV Electrical signal contractor, Class YN Municipal contractor, Class A, B Municipal contractor, Class C $50.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 50.00 25.00 Exerrptions: Public utility companies - Section 5 - 39 (a) Electrical contractors - Section 5 - 39 (b) Effective Date: 4/80 59 Revenue Item Liquor License %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 1,016 n/a 1972 1,335 31.4 1973 1,708 27.9 1974 1,846 8.1 1975 2,354 27.5 1976 2,036 (18.5) 1977 2,076 2.0 1978 2,756 32.8 1979 2,6l2 (5.2) 1980 3,187 22.0 1981 3,039 (4.6) last ten year: annual growth 1982 3,165 4.1 9.02% : 60 Revenue Item Liquor License Description: The state delegates the authority of issuing certain liquor licenses to the Wheat Ridge City Council. 85% of the local license fee is paid to the State DepartITent of Revenue which credits this to the Old-age Pension Fund. Legal Basis: Colorado Revised Statutes 1973, l2 - 47 Administration: City Clerk Schedule: Application fees: New license investigation fee Transfer of location or ownership Change in managers (Class G only) Total $350 150 $150 City's Share $350 150 $ 75 Annual License Fees Class C - Club Class D - Retail Liquor Store Class E - Drug Store Class F - Beer and Wine Class G - Hotel and Restaurant Class G - With Extended Hours Class Jl, J2, J3 - 3.2 Beer Class T - Tavern Class T - With Extended Hours $100 150 150 150 325 525 50 325 525 $ 15.00 22.50 22.50 22.50 48.75 78.75 3.75 48.75 78.75 Exemptions: None Effective Date: N/A 61 Revenue Item Security Guard License %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual 1979 490 1980 485 (1. 0) 1981 510 5.2 1982 1,125 120.6 62 Revenuo Item Security Guard License Description: This is an armual 'license required for all finns and their errployees engaged in the se=ity guard business within the corporate boundaries of the City of Wheat Ridge. Legal Basis: 'Wheat Ridge Municipal Code, Chapter 9A Administration: Police Department SChedule: Business or industrial guards and agents and errployees of rrerchant guards or rrerchant patrols . . . . . . . $10 Merchant guards or rrerchant patrols employing fewer than six agents or employees working wi thin the city $25 Merchant guards or rrerchant patrols employing six to nine agents or employees working within the city. . ~ $50 Merchant guards or rrerchant patrols employing ten to nineteen agents or errployees working within the city $75 Merchant guards or rrerchant patrols which employ twenty or ITOre agents or employees working wi thin the city . . . . . . $100 Application fee $10 E:xerrptions: Corrmissioned Police Officers of the city are exempt from the licensing requirerrents While working under the authority of an authorized off-duty job pennit. Effective Date: 8/77 - ,63 Revenue Item Building Permits %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actua I . 1971 28,769 30,000 n/a 104.3 1972 40,188 32,000 39.7 79.6 1973 29,226 39,826 (27.3) 136.3 1974 22,300 26,817 (23.7) 120.3 1975 25,585 38,000 l4.7 148.5 1976 32, l78 29,700 25.8 92.3 1977 37,363 3l,780 l6.l 85.1 1978 3l,l33 34,000 (l6.7) 109.2 1979 36,208 35,700 l6.3 98.6 1980 43,202 40,000 19.3 92.6 last 9 years annual growth 6.39% 1981 116,044 40,000 168.6 34.5 1982 74,672 lOO,OOO 35.7 133.9 1983 95,000 64 Rovenue Itom Building Permit/Inspection Fees Description: It shall be unlawful for any person, finn, or cOYp)ration to erect, construct, enlarge, alter, repair, improve, rem:Jve, convert, or derrplish any building or structure regulated by the UBC, or cause the same to be done without first obtaining a separate permit for each building or structure fran the building ufficial. Legal Basis: Chapter 3 of the Uniform Building Code, 1982 edition, as adopted into the Municipal Code. Administration: Comnuni ty Developnent - Building Inspection Schedule: Per:rnit fees are based on the dollar valuation of the v..Drk to be done: Valuation Fee $1.00 to $500.00 $501.00 to $2000.00 $10.00 $10.00 for the first $500 plus $1.50 for each additional $lOO or fraction thereof $2001.00 to $25,000.00 $32.50 for the first $2000 plus $6.00 for each additional $1000 or fraction thereof - $25,000.00 to $50,000.00 $170.50 for the first $25,000 plus $4.50 for each additional $1000 or fraction thereof $50,000.00 to $100,000.00 $283.50 for the first $50,000 plus $3.00 for each additional $1000 or fraction thereof $100,00l.00 and up $433.00 for the first $lOO,OOO plus $2.50 for each additional $1000 or fraction thereof If work authorized is not corrrrenced within 60 days of issuance, or if v..Drk is abandoned or suspended for 120 days, then a new permit shall be required, and the fee shall be one-half of original fee. EKemptions: 1) One story detached accessory buildings used as tool and storage sheds, playhouses and similar uses, provided the projected roof area does not exceed l20 sq. ft. 2) Oil derricks. 3) Cases, counters and partitions not over 5 feet high. 65 Revenue Item Building Permit/Inspection Fees Page 2 Exerrptions : (Continued) 4) Ietaining walls which are not over 4 feet in height neasured fran the bottan of the footing to the top of the wall unless supfDrting a surcharge or irnp::Junding flammable liquids. 5) Water tanks sUPfDrted directly ufDn grade if the capacity does not exceed 5000 gallons and the ratio of height to diarreter or width does not exceed two to one. 6) Platforms, walks, and driveways not lTOre than 30 inches above the grade and not over any baserrent or story below. 7) Painting, papering and similar finish work. 8) Temporary motion picture, television and theater st.age sets and scenery. 9) Window awnings supported by an exterior wall when projecting not lTOre than 54 inches. 10) Prefabricated swirrrning pools accessory to certain cx::cupancies. Effective Date: N/A -. 66 CITY OF WHEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 67 Revenue Item Street Cut Permits %Change %Error Notes Year $ Actual $ Budget current actunl budget prior actual actual . 1971 3,598 n/a 1972 3,986 10.8 1973 9,692 143.2 1974 9,733 .4 1975 5,373 (44.8) 1976 8,806 63.9 1977 7,033 (20.4) 1978 10,539 49.9 1979 9,972 (5.4) 1980 7,938 (20.4) 1981 8,371 5.5 last ten yean annual growth 1982 5,057 (39.6 2.41% 68 Revenue Item Street Cut PermLt3 r e~:cyjl~ ti-.JT!: Except as exempted below, '10 jY2r ,j,Al shall do any excavation, oonstruction or reconstruction in city streets, alleys or rights of way without first obtaining the required permit from the Public Works ~partment. Legal Basis: Wheat Ridge Municipal Code, Section 20 - 10, - 20 - 18 Administration: Public Works Schedule: Street Excavation: Basic permit fee ...... All area in excess of sq. ft. $50.00 .25 per sq. ft. Curb and Gutter: Penni t fee . . Lineal foot fee . $50.00 .05 per lineal ft. Sidewalk: Permit fee . . . Lineal foot fee $50.00 .05 per lineal foot Cross' Pans: Permit fee Plus. . . . . . . $50.00 .05 per sq. ft. Street or Road Construction: Subbase pennit fee . . Plus . . . . . . .' . . Surface permit fee PIllS . . . . . $50.00 .05 per sq. yd. . $50.00 .05 per sq. yd. . $50.00 .05 per sq. yd. - Base oourse permit fee Plus . . . . . The pennit fee will be increased by 50% if inspections are required during non-regular working hours. Exemptions: Water and/or Sanitation Districts and public utilities are exerrpt from these permit requirerrents. Effective Date: 4/79 69 Revenue Item Cable T.V. Permits Year $ Actual $ Budget 9bChange 9bError Notes current actual budget prior actual actual . 1983 30,000 - - - 0 7 Revenue Item Cable Television Permit Payments Description: For the privilege of having a cable television permit, the company shall make permit payments for the use of the streets and other facilities of the City in the operation of the cable television system. Legal Basis: Wheat Ridge Municipal Code, 2lA-16 Administration: Treasurer's Office - accounting Schedule: The company shall pay 3% of gross subscriber revenues minus sales taxes and other subscriber based taxes every six months. The permit fee may be increased or decreased by the City at any time the company institutes a subscriber rate change, pursuant to section 21A-15 of the Municipal Code. , Exemptions: None. Effective Date: August 21, 1981 ~ , .... 71 CITY OF WHEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 72 INTER GOVERNMENT AL REVENUE 9.9% 1982 Actual General Fund Revenues 73 Revenue Item Cigarette Tax %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual 1971 81,974 97,947 n/a 119.4 1972 89,894 124,500 9.7 138.5 1973 106,884 114,093 18.9 106.7 1974 197,629 207,117 84.9 104.8 1975 219,392 211,067 11.0 96.2 1976 213,267 223,400 ( 2.8) 104.8 1977 211,506 230,100 ( .8) 108.8 , 1978 218,905 223,300 3.5 102.0 1979 189,l62 234,465 (13.6) 123.9 1980 197,059 200,000 4.2 101. 5 1981 197,350 193,000 .2 97.8 last ten year annual growth 8.11% 1982 195,974 213,000 ( .7} 108.7 1983 195,000 74 Revenue Itom Cigarette Tax ~scription : The State of Colorado levies a tax on the wholesaling of cigarettes. legal Basis: Levy - Colorado Revised Statutes 1973, 39-28 Distribution - Colorado Revised Statutes 1973, 39-22-623 Administration: State ~partment of Revenue receives the tax collections paid to it by wholesalers of cigarettes. 46% of the gross state cigarettE, tax is apportioned to the cities and counties - apportioned according to the percentage of state sales tax revenues collected by the department of revenue in an incor- porated city or town as compared to the total state sales tax collections that may be allccated to all political subdivisions in the state. The State remits City's share to Finance Department where it is recorded by Accounting. , Schedule: state levey = 5 mills per each cigarette Exemptions: None Effective Date: Not available 75 Revenue Item County Road and Bridge Tax 'l6Change 'l6Error Notes Year $ Actual $ Budget current actual bUdget prIor actual actual . 1971 115,949 l09,000 n/a 94.0 1972 ll9,953 115,000 3.5 95.9 1973 l23,871 115,000 3.3 92.8 1974 150,979 124,534 21. 3 82.5 1975 163,850 162,541 5.3 99.2 1976 183,815 175,500 12.2 95.5 1977 210,572 197,225 14.6 93.7 1978 204,750 206,900 (2.8) 101.1 1979 225,773 202,720 10.3 89.8 1980 198,520 2l0,000 (l2.l) 105.8 1981 20l,248 200,000 1.4 99.4 last ten yean annual growth 5.84% 1982 211,532 197,000 5.11 93.1 1983 2l0,OOO 76 Revenue Item Jefferson County Road and Bridge Tax Description: Each county in the state maintains a county road and bridge fund for road and bridge construction, maintenance, and administration, funded by a mill levy property tax. Each municipality located in any county is entitled to receive half of the revenue accruing to said fund, for the purpose of construction and maintenance of roads and streets located within the city's boundaries. Legally, this is the only use for these funds. Legal Basis: Colorado Revised Statutes 1973, 43-2-202 Administration: Jefferson County collects; City Treasurer receives from county , Schedule: Total mill levy for the county is 4.32 mills City share is 2.16 mills of our assessed valuation of 1983 ($131,228,780 Total = $ 283,454.16 for the calendar year 1983 Exemptions: N/A Effective Date: Valuation - 1983 Mill levy - Not available 77 Revenue Item Highway Users Tax %Change %Error Notes Year $ Actual $ Budget current actual budgot prior actual actual . 1971 147,035 120,000 n/a 81.6 1972 180,047 l70,339 22.5 94.6 1973 l87,005 193,l23 3.9 103.3 1974 l81,752 194,134 (2.8) 106.8 1975 179,773 199,123 (1.0) 110.8 1976 186,431 213,150 3.7 114.3 1977 199,941 200,000 7.2 100.0 1978 210,121 230,129 5.1 109.5 1979 242,444 230,000 l5.4 94.9 1980 280,139 205,000 15.5 73.2 1981 304,715 3l0,000 8.8 101. 7 last ten year annual growth 6.05% 1982 323,197 390,400 6.1 12Q.8 1983 347,OlO 78 Revenue Item Highway Users Tax Fund Allocation Description: The state maintains the Highway Users Tax Fund which derives its revenues from several different sources: motor fuel excise tax, ton mile and passenger mile taxes, motor vehicle registrations, drivers licenses, motor vehicle penalties, interest earned, etc. After disbursements to various state agencies, the remainder is allocated between the state, counties, and cities under a percentage formula. This allocation is for the purpose of construction, engineering, reconstruction, maintenance, repair, equipment, improvement, and administration of the system of streets of the City, together with the acquisition of rights-of-way and access rights for same. The amount to be expended for administrative purposes shall not exceed 5% of the City's share. Legal Basis: Generally - Colorado Revised Statutes 1973, 39-27-112 Specifically - Colorado Revised Statutes 1973, 43-4-201 through 216 Administration: Collection and disbursement by State Highway Department and State Treasurer. City Treasurer receives allocation. Schedule: For Colorado municipalities, allocations come from three sources: 1) 18% of revenue from sales and use taxes attributable to sales or use of vehicles. 2) 1.68~ per gallon of gasoline and special fuel excise tax with .32~ put int a fund for bridges that cities may apply to. 79 Revenue Item Motor Vehicle Registration %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 92,424 92,500 n/a 100.0 1972 96,061 101,750 3.9 105.9 1973 1l0,83l 105,483 15.4 95.2 1974 101,320 126,813 ( 8.6) 125.2 1975 100,896 l07,705 ( .4) 106.7 1976 l02,995 114,l55 2.1 HO.8 1977 105,334 110,992 2.3 105.4 1978 95,515 1l6,468 (9.3) 121. 9 1979 111,139 95,000 l6.4 85.5 1980 116,303 98,000 4.6 84.3 1981 l08,lOO 120,000 (7.1) 111. 0 last ten year: annual growth 1. 88% 1982 115,750 110,000 7.08 95.0 1983 114,000 80 Revenue Item Motor Vehicle Registration Description: An annual specific ownership tax is levied on all vehicles in liew of personal property tax since vehicles are exempt from personal property tax in Colorado. This tax is collected at the time of vehicle registration. Legal Basis: Colorado Revised Statutes 1973, 42-3 Administration: Tax on Class A vehicles is collected by the state which then distributes it to the county based on the proportion of the mileage of the state highway system within the boundaries of the County as ccrnpared to the total mileage of the state high- way system. The County collects the tax on Class B, C, D and F vehicles. The County distributes the total amount of owner- ship tax received or collected to the County, City and polit- ical and governmental subdivisions wi thill the county. Distri- bution is based on the percentages of the dollar amount of ad valorem taxes levied durillg the previous calendar year. Schedule: Definitions: Class A: Every rrotor vehicle, truck, truck tractor, trailer, and semitrailer used ill the busilless of transportillg persons or property over any public highway in this state for corrpensation as a carrie!, whethr or not such busilless is engaged ill by contract. Class B: Every truck, truck tractor, trailer, and semitrailer used for the purpose of transporting property over any public highway in this state and not included ill Class A. Class C: Every rrotor vehicle not included in Class A or Class B. Class D: Every utility trailer, camper trailer & trailer coach. Class F: Every item of rrobile machinery and self-propelled con- struction equiprent required to be registered under the provisions of Article 42, C.R.S. 1973. Taxable Value: Class A or B: 75% of the manufacturer's suggested retail price, not to include any applicable federal excise tax, transportation or shipping costs, or preparation and delivery costs. Class C or D: 85% of the manufacturer's suggested retail price, not to include any applicable fE'deral excise tax, transportation or shipping costs, or preparation and del~very costs. Class F: Shall be determined by the property tax adminis- trator and shall be either: 1) The factory list price thereof and, in case any equiprent has been rrounted on or attached to such .81 Revenue Item Motor Vehicle Registration Page 2 Schedule: (Continued) vehicle subsequent to its manufacture, the factory list price plus 75% of the original price of such nountcd equipre..'1t, exclusive of any state and local sales taxes; or 2) When the factory list price of such vehicle is not available, then 75% of its original retail de- livered price, exclusive of any state and local taxes, and, in case any equipment has been nounted on or attached to such vehicle subsequent to its first retail sale, then 75% of such original retail delivered price of such nounted equipment, exclu- sive of any state and local sales taxes; or 3) .When neither the factory list price of such vehicle nor the original retail delivered price of either the vehicle or any equipment subsequently nounted thereon is ascertainable, then sl:ch value as the property tax administrator shall establish based on the best infonnation available to him. Tax Rates: Year of Service Class A, First year B, C, D: Second year Third year Fourth year Class A: Fifth, sixth, seventh, eighth & ninth years Tenth & each later year Class B: Fifth, sixth, seventh, eighth and ninth years Tenth & each later year Class C: Fifth, sixth, seventh, eighth and ninth years Tenth & eac.h later year Class D: Fifth, sixth, seventh, eighth and ninth years Tenth & each later year Rate of Tax 2.1 % of taxable value 1.5 % of taxable value 1.2 % of taxable value .9 % of taxable value .45 % of taxable value or ten dollars, whichever is greater Ten dollars .45 % of taxable value or ten dollars, whichever is greater Three dollars .45 % of taxable value Three dollars .45 % of taxable value .45 % of taxable value or three dollars, whichever is greater 82 Revenue Item futor Vehicle Registration Page 3 Schedule: (Continued) Class F: First year Second year Third year Fourth year Fifth year Sixth & each later year 2.l % of taxable value 1.5 % of taxable value 1.25% of taxable value 1.0 % of taxable value .75% of taxable value. .50% of taxable value, but not less than five dollars Exemptions: 1) Those itEms of classified personal property which are owned by the United States government or any agency or insb:urren- tality thereof or by the State of Colorado or any political subdivision thereof. 2) Any item of classified personal property which is leased by the State of Colorado or any political subdivision thereof may be exempted by the deparUnent if the agreement' under which such item is leased is first sutmitted to the depart- ment and approved by it, but such item shall rerrain exernpt only if used and operated in strict conformance with the terms of such approved agreement. 3) Vehicles owned by the United States governrrent or by any agency thereof; vehicles owned by the State of Colorado or any agency or institution thereof; fire fighting vehicles; police ambulances and patrol wagons; farm tractors and inplernents of husbandry designed primarily or exclusively for use and used in agricultural operations; rrobile wachin- ery and self-propelled construction equipnent used solely on property owned or leased by the owner of such machinery and equiprent and not operated on the public highways of the state, when such owner lists all of such machinery or equip- ment for assessrrent and taxation under the provisions of C.R.S. 1973, 39-5, property tax code; rrobile machinery and self-propelled construction equipnent not operated on the highways of this state owned by a public utility and taxed under the provisions of C.R.S. 39-4. 4) One Class B rrotor vehicle weighing less than 5500 pounds or one Class C rrotor vehicle weighing less than 5500 pounds o.vned by a person who is a veteran who has established his rights to benefits under the provisions of P.L. 663, 79th Congress, as amended, and P.L. 187, 82nd Congress, as curended, or that he is a veteran of the anned forces of the United States who in=red his disability prior to May 7, 1975, and who is receiving cOl1"p8I1sation fraTI the Veterans Administration or any branch of the arrred forces of the United States for a fifty percent or more, service-connected, permanent disability, or for loss or permanent loss of use of one or both feet or one or both hands, or for loss of sight in both eyes, or for pennanent impainrent of vision in both eyes to such a degree as to constitute virtual blindness . Only one such vehicle per veteran shall be exernpt. Effective Date: Not available 83 CITY OF WHEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 84 CHARGES FOR SERVICES 85 1982 Actual General Fund Revenues Revenue Item zoning Application Fees %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actUQ I . 1971 5,965 n/a 1972 8,5l2 42.7 1973 6,345 (25.5) 1974 4,830 (23.9) 1975 5,713 18.3 1976 5,490 ( 3.9) 1977 6,535 19.0 1978 5,783 (11.5) 1979 5,336 ( 7.7) 1980 6,620 24.0 1981 4,872 (26.4) last ten year annual growth 1982 5,800 19.0 N!A 86 Revenue Item Zoning Application Fees Description: The city reqlllres that an application fee be paid for all rezoning requests and a site plan review fee be paid for all si te plan reviews. These rezoning requests must then rreet posting, publication and public hearing requirerrents established by the City. legal Basis: Wheat Ridge City Cooe Appendix A, Section 80 1\drninistration: Deparbnent of Caumuni ty Developrrent Schedule: $150.00 per application $lOO.OO per site plan review Exemptions: None Effective Date: 9/81 87 Revenue Item Liquor Hearing Fees %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual 1971 350 n/a 1972 2,150 514.3 1973 2,350 9.3 1974 1,850 (21. 3) 1975 1,050 (43.2) 1976 3,875 269.0 1977 5,750 48.4 1978 5,550 ( 3.5) 1979 5,200 ( 6.3) 1980 6,940 33.5 1981 7,109 2.4 1972-1981 annual growth 1982 6,350 (10.7 11. 44% . . 88 Revenue Item Liquor Hearing Fees Description: The City charges an annual license renewal fee for all classifications of liquor licenses. Legal Basis: . Colorado Revised Statutes 1973, 47 - 47 - l35 Fees adopted by administrative practice Administration: City Clerk Schedule: $50.00 per license per year Exemptions: None Effective Date: N/A /--- ~ 89 Rovonue Item pa'rks and Recreation Fees %Change %Error Notes Year $ Actual $ Budget current actual budget prior actual actual . 1971 661 5,600 n/a 847.2 1972 6,046 5,600 814.7 92.6 1973 9,842 9,000 62.8 91.4 1974 20,014 17,000 103.4 84.9 1975 28,040 30,000 40.1 107.0 1976 35,422 26,250 26.3 74.1 1977 35,360 33,480 ( .2) 94.7 1978 40,296 35,154 14.0 87..2 1979 45,232 36,912 12.2 81.6 1980 61,140 40,000 35.2 65.4 1981 97, ],71 55,000 58.9 56.6 1972- 1981 annual growth 35.7% 1982 l27,787 110,000 31.5 86.1 1983 128,000 .. 90 Revenue Item Fecreation Activity Fees ~scription: 'l11e Parks and Fecreation ~pa.rt:rrent provides nurrerous types of activities and prGg'rams for residents of Wheat Ridge and non-residents alike. Legal Basis: City Policy Administration: Parks and Fecreation ~part::rrent Range ~dian Fee Schedule: Activity Athletics Clubs Career ~veloprrent Cooking COncerts Dance Fitness Senior Classes $ 7.50 - $48.00 Free - $10.00 $25.00 - $28.00 $ 5.00 - $37.00 Free $10.00 - $21. 00 $10.00 - $22.50 $ 4.00 - $23.00 $17.00 N/A N/A $ 5.00 N/A $12.00 $ 6.00 All classes are $3.00 nore for non-residents. Exerrptions: None Effective Date: Spring 1983 91 Revenue Item Recreation Facility Use Fees Description : Fees are charged for reserved use of facilities by carmunity groups and private or non-resident groups. IJ2gal Basis: City Policy Administration : Parks and' Recreation Depar1::nent Schedule: O:mnunity Group Facility Gymnasium Berbert House Firehouse Senior Center Swinming Pool Lighted Fields Unlit Fields $l5.00 per hour No charge No charge $10.00 per hour $50.00 per hour $lO.OO per hour No charge Exemptions: None Effective Date: Spring 1983 private/Non-resident Group $25.00 per hour $10.00 per hour $10.00 per hour $20.00 per hour $75.00 per hour $25.00 per hour $15.00 per hour 92 Revenue Item Senior Center Newsletter Fee Ll2scription: This fee covers the printing and distribution costs of the hi-monthly Senior Center Newsletter. Legal Basis: City Policy Administration: Parks and Hecreation Depa.rtnent Schedule: $2.00 per year (resident) $4.00 per year (non-resident) Exemptions: None Effective Date: 1/1/83 93 Revonue Item Swimming Pool Fees %Change %Error Notes Year $ Actual $ Budget current actual budget prior actulll actual . 1980 32,884 25,000 n/a 76.0 1981 32,790 40,000 ( .2) 122.0 1982 28,214 35,000 (14.0) 124.0 1983 33,000 94 Revenue Item D2scription: legal Basis: Administration: Schedule: Exemptions: Effective Date: Swinming Pool Fees Admission fees charged for the use of the city swinming pool. City Policy Parks and Recreation Depa.rtrrent Age o - 5 years 6 - 11 years 12 - 17 years Adult Seniors (age 50+) Family Daily Admission free w/adult $1. 25 $1.50 $1. 75 $1.00 N.A. Season Pass free w/adult $30.00 $35.00 $40.00 $25.00 $85.00 Coupon Books (~nty coupons per book) Age 6 - 11 years 12 - 17 years Adult Seniors (age 50+) None 6/4/83 $20.00 $25.00 $30.00 $15.00 95 Revenue Item Swimming lesson Fees D2scription: Swimning lessons are offered to residents of Wheat Ridge and non-residents alike in categories of parent & child, pre- schooler, beginner, advanccd beginner, interrrediate, basic life-saving and advanced life-saving. legal Basis: City Policy Administration: Parks and Recreation DepartTrl2nt Schedule: lesson fees range from $12.00 to $21.00 with the resident fees always $3.00 less than the non-resident fees. Exemptions: None Effective Date: Spring 1983 96 CITY OF WHEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 97 Revonuo Item police Record Search Fees %Change %Error Notes Year $ Actual $ Budget curren' actual budget prior actual actual . 1979 2,167 1980 2,726 25.8 1981 3,688 35.3 1982 5,361 45.4 98 Revenue Item Police Records/Search Fees Lescription: These fees are to reimburse the city for costs related to the release of records infonnation. legal Basis: Administrative Policy Administration: Police ~partTrl2nt Schedule: Inspection--accident or other face sheeted report . No charge Copy of face sheeted report . $1. 50 Canplete report (must pay search fee and copy fee) Search fee: $3.20 plus $3.20 for each 15 minute interval beyond the initial 15 minutes. Copy fee: $1.50 for each 5 pages. Ccmplete report (mail requests fran outside Lenver M=tro area only) . . . . . . . . . . . . . . . . . . . . $5.00 Exemptions: None Effective Date: N/A 99 CITY OF WlIEAT RIDGE, COLORADO THIS PAGE LEFT BLANK INTENTIONALLY 100 FINES & FORFEITS 1982 Actual General Fund Revenues 101 Revenue Itom Municipal Court Fines %Change %Error Notes Year $ Actual $ Budget Curren' actual budget prior actual ac'ual . 1971 42,609 32,250 n/a 75.7 1972 41,271 52,000 (3.1) 126.0 , 1973 37,184 45,000 (9.9) 121. 0 1974 42,842 39,000 15.2 91.0 1975 50,108 40,400 17.0 80.6 1976 44,528 60,500 (11.1) 135.9 1977 54,886 56,700 23.3 103.3 1978 55,258 56,700 .7 102.6 1979 59,050 56,700 6.9 96.0 1980 78,434 60,000 32.8 76.5 1981 69,752 78,000 (11. 1) 111. 8 last ten year annual growth 8.13% 1982 90,151 73,000 29.2 81. 0 1983 80,000 102 Revenue Item Municipal Court Fines Lescription: Whenever in any section of the municipal code the doing of any act or the .emission to do any act or duty is declared to be a breach thereof, and there is no fine or penalty declared for such hreach, any person who is convicted of any such hreach shall be adjudged to pay a fine as penalty. Legal Basis: Wheat Ridge Municipal Code, 2-7 (e) Administration: Municipal Court Schedule: All fines are set hy the court for each violator, within the legally set limits of not more than $300.00 per offense. Exemptions: None , Effective Date: Not available 103 Revenue Item Municipal Court Dcx::urrent Reproduction Charges Lescription: The Court collects fees for the reproduction of court documents, legal papers, etc., to defray the costs inCurred in reproducting said docurrents. legal Basis: City Policy Administration: Municipal Court Schedule: $1. 00 per each copy Exemptions: Attorneys representing clients in the Municipal Court are exempt fram reproduction charges. Effective Date: Not available , 104 Revenue Itom Dog License Violation Fines Lescription: Several violations of animal control laws are punishable hy pre-set fines. legal Basis: Judicial policy sets these fines, subject to limits set In the Wheat Ridge Municipal Code, Sec. 4-14. Administration: Municipal Court Schedule: Custody/leash law violations - $10.00, first offense. License/rabies shots violations - $10.00 Exemptions: The latter fine is usually dismissed upon presentation of a valid license (which includes the rabies certificate) . Effective Date: 3/20/81 105 Revenue Item Jury Fees D2scription: When an attorney files for a jury trial, he is required to pay a fee. This fee covers the cost of paperwork associated with a jury trial and partially covers the canpensation paid to the jurors. Legal Basis: City Policy Administration: Municipal Court Schedule: $25.00 per trial If the attorney wins his case, the fee is refunded. Exemptions: None Effective Date: Not available 106 OTHER REVENUE 36.0% 1982 Actual General Fund Revenues 107 Revonue Item Interest Income %Change %Error Notes Year $ Actual $ Budget current actual budge' prior actual actual . 1971 12,531 10,000 n/a 79.8 1972 12,113 11,000 ( 3.3) 90.8 1973 26,912 12,781 122.2 47.5 1974 21,336 16,350 (18.6) 76.6 1975 18,375 27,000 (13.9) 146.9 1976 38,888 15,000 111. 6 38.6 1977 74,779 18,150 92.3 24.3 1978 69,020 22,000 ( 7.7) 31. 9 1979 114,296 30,000 65.6 26.2 1980 164,241 60,.000 43.7 36.5 1981 408,475 30,000 148.7 7.3 last ten year annual growth 42.3% 1982 412,133 250,000 .9 60.7 1983 325,000 , 108 Revenue Itom Interest Income Description: The City Treasuerer is responsible for the prudent investment of all city funds and schedules investments to insure that there is as little idle cash as practical. Legal Basis: Resolution No. 832 Series of 1983 and City Charter Administration: City Treasurer Schedule: Varies greatly as to type, size, length and date of investment Exemptions: N/A Effective Date: N/A 109 Revenuo Item Rents - Hart/Hayward %Change %Error Notes Year $ Actual $ Budget curren' ac'ual budget prIor actual actual . 1978 5,670 5,670 n/a 100.0 1979 7,940 6,360 40.00 80.1 1980 10,232 7,000 28.9 68.4 1981 5,888 5,000 (42.5) 84.9 1982 5,255 5,600 (10.8) 106.6 1983 3,720 110 Revenue Item Lescription: legal Basis: Administration: Schedule: Exemptions: Effective Date: Rents - Hart/Hayward Rental incare received fram 2720 and 2730 O1ase. City Policy Parks and Recreation D2pa.rtnent $200 per month None N/A 111 Rovenue Item Miscellaneous Income %Change %Error Notes Year $ Actual $ Budget current ac'ual budget prior actual actual . 1971 5,683 1,500 n/a 26.4 1972 12,808 2,600 125.4 20.3 1973 31,182 6,000 143.5 19.2 1974 14,924 13,000 ( 52.1) 87.1 1975 35,280 20,000 136.4 56.7 1976 19,261 20,000 ( 45.4) 103.8 1977 16,702 44,516 ( 13.3) 26.7 1978 212,829 195,304 1,274.3 91.8 1979 41,930 20,000 (80.3) 47.7 1980 44,694 10,000 6.6 22.4 1981 41,832 25,000 ( 6.4) 59.8 1982 35,674 25,000 (14.7) 70.1 Last ten year3 annual growth 1983 25,000 10.8% 112 Revenuo Item Miscellaneous IncCllre Lescription: Revenue sources that are not easily categorized in the other revenue accounts are accounted for under Miscol1aneous Income. These include copy charges, plan and hid specification fees, vending machine revenues, weed control program revenues, acution proceeds, mineral severance tax, traffic school fees and pension refunds. Legal Basis: Varies with revenue source Administration: Varies with revenue source Schedule: Varies with revenue source Exemptions: N/A Effective Date: N/A , 113 Revenue Item City Clerk Document Reproduction Charges Description: A charge is levied for copying documents to defray the costs of reproducing .requested documents. Legal Basis: Wheat Ridge Municipal Code, 2-4 (j) Administration: City Clerk Schedule: $ 0.50 per page for items requiring researching of records. $ 0.15 per page for other easily accessible originals. Exemptions: Minor copying of relatively few pages is done for no charge. Effective Date: Not avaialble. 114 Revenue Itom Code Book Sales Description: Various construction code books are offered for sale to the public through the office of the City Clerk and through the Department of Public Works. Legal Basis: Wheat Ridge Municipal Code, 2-4 Administration: City Clerk - Community Development Department Building Inspection Schedule: Uniform Building Code National Electrical Code Uniform Mechanical Code Uniform Plumbing Code Uniform Code for the Abatement of Dangerous Buildings Model Traffic Code Wheat Ridge Municipal Code Municipal Code Supplements Exemptions: None Effective Date: Not available $ 32.00 12.00 20.00 16.00 8.00 3.50 40.00 2.50 ea. 115 Rovenue Item Carryover Fund Balance %Change %Error Notes Year $ Actual $ Budget currcn' actual budgct prIor ac'ual actual . 1971 150,405 n/a 9.4% of BudgE 1972 141,791 (5.7) 7.9% " " 1973 172,803 21.9 7.9% 1974 69,904 (59.5) 2.5% 1975 234,932 236.1 8.0% , 1976 748,247 218.5 25.1% 1977 661,500 (11. 6) 16.9% 1978 1,098,412 734,622 66.0 66.9 26.4% 1979 1,600,604 1,373,634 45.7 ' 85.8 36.8% 1980 1,930,506 1,642,443 20.6 85.1 35.4% 1981 2,616,930 2,352,100 35.6 89.9 41.0% 1982 3,052,485 2,506,217 16.6 82.1 annual growth last ten years 35.9% t 116 Revenue Item Carryover Fun9. Balance Lescription: This is the amount of funds left unexpended at the end of the hudget year. These funds carre from tlrree sources, lmexpendcd contingencies, revenues that exceeded the hudgeted level and expenditures that fell short of the hudgeted level. Legal Basis: N/A Administration: City Treasurer Schedule: N/A Exemptions: None Effective Date: N/A , .117 FLEET MANAGEMENT PROGRAM The 1984 Budget contains two new accounts; 772 - Fleet Repair/ Maintenance and 807 - Fleet Replacement. These accounts will be the only two expenditure categories in a new Fleet Maintenance Fund that will be created through the 1984 Budget process. The details of how this fund will function are shown in the next few pages. The basic principle of this program is that all listed vehicles are "owned" by the Fleet Maintenance Fund and leased back to user departments. The departments will use a portion of their budgets to fund Account 772 which will cover the entire cost of the fleet maintenance program for their vehicles. This includes all personnel, facilities, equipment, parts, fuel and oil associated with the maintenance and operation of the fleet. The costs in the 1984 Budget are shown on the Fleet Lease Summary on page 120 in the M/O Costs column. For example, the City Administrator will budget $1,584 to cover the costs associated with maintaining and operating the assigned vehicle in 1984. The cost of $1,584 was determined using the M&O Rates on the Fleet Leasing Schedule. These rates were arrived at by a thorough analysis of existing fleet maintenance records. The total of M/O costs will equal the 1984 Shops budget. The second category in the Fleet Maintenance Fund is funded through Account 807. This category will be used to replace and/or rebuild the fleet. In 1983 all fleet replacement costs were covered by the Federal Revenue Sharing Program; this amounted to a budgeted expenditure of $336,500. Account 807 is designed to fund the replacement of all vehicles within the existing fleet. All additions to the fleet will have the full purchase price budgeted in Accounts 808 or 809 and also budget future replacement, maintenance and operations costs in the Fleet Maintenance Fund. The City Administrator will budget $1,296 to cover the costs of fleet replacement in Account 807. This cost was determined using the R&D Rates on the Fleet Leasing Schedule. These rates have been arrived at through surveys of other cities and are fairly standard because vehicle costs and useful life are similar in most cities. The total R&D Costs for 1984 on page 120 is $276,652, which is $59,848 less than was budgeted in 1983. There are a number of advantages in using this approach to fund the fleet. * Vehicle costs are distributed back to the departments; which allows a more accurate picture of service delivery costs. * Money can be budgeted for fleet replacement without the necessity of making detailed fleet replacement decisions during the budget process. * The city has more accurate data to use in making long range financial planning decisions, and is protected from future "hidden" costs of massive vehicle expenditures in anyone year. 119 CITY OF WHEAT RIDGE -FLEET LEASE SUMMARY- DIVISION NO. OF VEHICLES R/D COSTS Non-Departmental City Administrator 1 1,296 Totals 1 1,296 *<' Community~Development .' r"l:_' . *.AdmiIi.istIiltion Planning/Zoning Inspection 1 1.5 2.5 1,296 2,088 3,528 Totals 6.0 8,208 Police Administration Operations Support Services 1 18 10 1,296 90,720 12,960 Totals 29 104,976 Public Works Administration Engineering Streets Traffic Shops 1 9 31 2 * 1 1,296 12,096 105,320 2,880 1,440 Totals 44 123,032 Parks and Recreation Administration Recreation Parks Forestry Ranger 1 2 14 5 2 1,296 8,640 16,940 8,304 3,960 Totals 24 39,140 --. M/O COSTS TOTAL 1,584 2,880 1,584 2,880 1,584 2,808 4,824 2,880 4,896 8,352 10,800 19,008 1,584 174,528 15,840 2,880 265,248 28,800 191,952 296,928 1,584 15,552 150,632 4,032 2,016 2,880 27,648 255,952 6,912 3,456 173,816 296,848 1,584 6,048 26,824 12,216 6,552 2,880 14,688 43,764 20,520 10,512 53,224 92,364 TOTALS 104 276,652 708,028 431,376 * This vehicle will not be charged to any department, but directly to the Fleet Maintenance Fund. 120 CITY OF WllEAT RIDGE CODE DESCRIPTION -FLEET LEASING SCHEDULE- If OF AVG. YEAR UNITS MILEAGE AVERAGE USAGE R & D RATES M/o RATES _.~_....- - ----.--.---.., ..--. .-.-- -- -- --. -~- -- --.. A Cars 24 1977/61,000 600 Imi . 18/mi. .22/mi - -- - --_.__._~_._---- ---~--~- B Police cars 15 1981/29,000 240o/mi .20/mi .39.mi r. Pickup trucks_ ELYi:lns =-r- _lr.llU 31.J10()_ __6 QQlm i .20/mi .28/mi D 4-whee1 drive 1979/62,000 105cYmi .20/mi .36/mi - E Utility trucks 4 1968/60,000 200 Imi .22/mi .75/mi -- F Dump trucks 5 1975/61,000 500 Imi .75/mi 1. 26/mi -- G Tandem dump trucks 2 1983/0 500 Imi 1.50/mi 1. 84/mi H Sweepers 4 120/hr. 550/mo 9.00/hr I Loaders 1 ------- 50/hr 8.00/hr 7.00/hr J Graders 1 ------- 50/hr 600/mo 10.00/hr K Backhoe loaders 1 ------- 50/hr lO.OO/hr 7.00/hr L Tractors 6 ------ 50/hr 2.00/hr 4.00/hr M Rollers 3 ------ 500/hr 1.00/hr 1. OO/hr - N Trailers 3 ------ 250/yr .25/hr .25/hr 0 Compressor 1 ------ 250/hr 1.50/hr 1. 50/hr P CRAPCO 1 ----- 500/yr .50/hr .50/hr Q Mower 1 ------ 700/yr 1. 50/hr 2.00/hr R Truck bed lift 1 ------ 50/hr 1.00/hr ..75/hr S Pot hole patch truck 1 ------ 75/hr 500/mo 6.00/hr ------ T Right of way mower 1 ------ 75/hr 350/mo 6.00/hr U Forestry chipper 1 ------ 100/hr 3.00/hr 4.00/hr V Senior citizen van 1 ------ 1200/mi .50 .28/mi Usage rates are monthly unless otherwise noted. Average year-and mileage are as of 1/83 R & D = replacement & depreciation MO.O = maintenance & operation 121 CITY OF WHEAT RIDGE FLEET DISTRIBUTION BY DEPARTMENT Non Community puhlic Parks and Departmental Development Police Works Recreation Total CODE A 1 3 11 7 2 24 B 15 15 C 3 3 11 9 26 D 1 1 E 1 3 4 F 4 1 5 G 2 2 H 4 4 I 1 1 J 1 1 K 1 1 L 4 2 6 M 3 3 N 1 2 3 0 1 1 P 1 1 Q 1 1 R 1 1 S 1 1 T 1 1 U 1 1 V 1 1 Totals 1 6 29 44 24 104 122 F~~ft I"l. [" ~r'r. I"l. L t\ ~ ^ ~ 'l {\, - ,.......... f1!"'""'6r' ~"....-- ;1 ,; , /i',.}. .,1 k':-' "', ;~" f~ ! ' ,,"' 'U, ,i ~ ':.0.' _i,I......, j\.il, _f3..'\ ~\./,.fI'. ....!~".~~"""'. -f.;.t'.".-~'j'l I \:U=U 'J ~ ~ j~ t V n "'J P""''i ~ i- J V ~ ~ ~ \ PLAN Thomas H. Palmer, City Administrator Office of the City Treasurer James Malone, City Treasurer Dan Dible, Budget/Finance Asst. POBOX 638 TELEPHONE 303 237~6944 7500 WEST 29TH AVENUE' WHEAT RIDGE. COLORADO 80033 The City of ~heat GRidge January 13, 1983 Mayor Stites and Members of City Council City of Wheat Ridge Wheat Ridge, Colorado 80033 Dear Mayor and Members of City Council: The office of the City Treasurer has compiled the City's first Financial Management Plan for your rE:vie\./ at the Feb\'":Jary 7,1983 Study Session. The plan is comprised of three sections, t~e F~nilncial Assessment Report, the Financial Policies and a Sales Tax Arlalysis. These three re001't::; have been grouped together as a Financial Management Plan so that the staff and council can utilize them in considering financial policy de:isions. This plan will be updated every May and be presented to the City Council prior to the annual budget process. A detailed Revenue Manual will also be available for analysis in these pre budget sessions. The Financial Assessment Report (pages 1-14) is based on a financial reporting system developed by the International City Management Associat~on and is useful in gaining an overall perspective of the City's financial condition. This report is useful in monitoring long term financial trends and should be considered in light of major revenue and/or expenditure decisions. This report is also useful in monitol'ing the long term success or failure of various financial policy or budget management decisions. The Financial Dolicies (pages 15-21) are for the purpose of clarifying the City Council's policy directives on var~ous financial management matters. It is our goal to be able to pass a resolution adopting Financial Policies in February, 1983. There are several issues contained in the Financial Policies that require a council policy directive before the staff can proceed with related administrative matters. Some of these issues are the use of a revenue manual, fleet management fund, banking relationships and investment philosophy. The Sales Tax Analysis is an informat~onal report that is designed to give the City Cou~cil an in death look at the geographic and business origins of Wheat Ridge Sales Tax Revenues. Respectfully submitted, qwn~o-J-;(~~h~\../ Thomas H. Pal~er City Administl'ator ~~.~ James Malone City Treasurer JcM JO:t~ Dan Dible Budget/Finance Assistant jas/ '"The Carnation City" CITY OF . WHEAT RIDGE FINANCIAL ASSESSMENT REPORT INTRODUCTION The methodology used in this financial assessment report is based on the International City Management Association's financial trend monitoring system. This is a management tool that combines information from City financial and budgetary reports with data from the United States Census Bureau that can be plotted over a period of time to monitor changes in major financial trends. The time frame for this analysis is the period from 1971 until 1981. This analysis is designed to identify financial trends in time to take appropriate action and to provide input for the establishment of long term financial goals and policies. This analysis concerns only the City's General Fund although the Sales and Use Tax information is also useful in discussions of the Capital Improvement Fund. Much of the data in this report is adjusted through the use of the national consumer price index from the 1971 base year. While the CPI is a useful tool, it should be realized that it can only approximate inflation's effect on local government since local public sector expenditures are not necessarily the same as those used in the CPl. By use of the CPI real growth rates can be calculated in terms of 1971 dollars; the methodology f6r the use of the C.P.I. is shown on page 14. This financial assessment is not intended to provide specific answers or recommen- dations based on the information presented here. It is intended to be the first step in a two step process. The second step being the adoption of a set of financial - goals and policies to help both the staff and the City Council make better financial decisions. It is also intended that these indicators will be updated annually prior to the consideration of the annual budget so that the City Council and staff may have current trend information for the budgetary process. GENERAL FUND REVENUE 100- 90- 16.2% miscellaneous revenue 9.5% 4.3% other taxes 13.6% 80- .8% 70- 60- 23.3% Intergovernmental Revenues 14.8% .7% w 50- :::J ;z: hJ :> w 18% c:: Cl 40- ;z: :::J LL. --' <: c:: 48.5% w 30- ;z: w sales and use taxes (!l LL. 0 w 20- (!l <: I- 31.8% ;z: w u c:: LLI lO- a. o - I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 In graphic form this shows the relative importance of the major sources of general fund revenue. The two major areas that have increased proportionately are Sales and Use Taxes and Miscellaneous Revenue. The reason that Miscellaneous Revenue has increased is because of interest income. - 1 - Dollars per capita $ 175- 150- 125- 100- 75- COMPARATIVE FINANCIAL RECORD $182 50- $87 25- fund balance o - I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 The relationship between Revenues, Expenditures, and the Fund Balance is clearly shown here. Whenever revenues greatly exceed expenditures, a fund balance occurs from 1978 to 1981 this occurred in four successive years which caused rapid fund _ balance growth. In 1982 it is projected that the fund balance will begin to decreasi - 2 - ~l Irs q; 175- eo-cap; tll 150- 125- 100- 75- 50- GENERAL FUND REVENUES PER CAPITA ,r' I , , / , , I I '" '" ... ,. /" / '" / , ." ...- , , , , , I , , ------------actual dollars adjusted for C.P.I. 25- o - $182 , I I I I / / /' " / I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 An examination of per capita revenue shows how revenues change relative to Wheat Ridge's stable population level. Wheat Ridge's per capita revenue, vlhen adjusted for inflation has shown a real growth rate of 4.7~ annually over the last ten years which has allowed for the addition of new services. - 3 - GENERAL FUND SALES AND USE TAX REVENUE Millions of do 11 ars 3.0- 2.7 M / .- .- / .- / -' 2.0- '" / / / / I I I --.... .... ,. , " 1.0- .r " " .- --' -- -------------Actual Revenues Adjusted for C.P.I. I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 Sales and Use tax has performed better than any of our other revenue sources. Sales and Use taxes are elastic revenues that react quickly to changes in the economic base. In times of inflation they increase dramatically, but can decrease just as dramatically in_ recessionary or depressed economy. In the State of Colorado, Sales Taxes are growing in dominance within municipal revenue structures. fhe City of Wheat Ridge is excessively reliant on sales tax revenue and should have a conservative contingency fund policy to protect against a downturn in these revenues. Sales and Use taxes have a real growth rate of 9.0% from 1971 - 1981. - 4 - ihousands of ) 11 a rs 600- 500- 400- 300- 200- - 100- - - PROPERTY TAX REVENUES $443,284 .. ,.,..----- -' . --- -~ .- -' .... .... .;- -- -- ---. -- -- $197,261 ------------Actua1 Revenues Adjusted for C.P.I. I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 Property Tax revenues are tied to an equitable assessment process that produces stable revenue increases. 2ecause of inflation and the more rapid growth rates of other revenue sources property tax.es have becor.1e proportionately less important in the Wheat Ridge General Fund revenue structure. The real qrowth rate of propert) taxes has declined at an annual rate of 3.8% from 1971 - 1981. - 5 - GENERAL FUND INTERGOVERNMENTAL REVENUE Thousands of dollars 900- 800- , I , I " I , , ,. I I I I ,- / / ; I - -./ " I \ / \ I \ , \ $811 '- - 700- 600- , I 500- 400- 300- $361 -----------Actual Revenues Adjusted for C.P.I. 200- 100- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 Intergovernmental Revenues are any revenues received from another Governmental entity. These- revenues are important to monitor because over-dependence on intergovernmental revenues can have an adverse impact on financial condition. These revenues are difficult to estimate because we do not have access to detai.led information regarding them and we are not in close- communication with the decision-making bodies that make policy regarding them. In the past ten years, intergovernmental revenues as a percentage of General Fund revenues ir Wheat Ridge have been on a downward trend. The four revenue sources comprisina intergovern-- mental revenue are cigarette tax, county road and bridge tax, highway users tax, and motor vehicle registration. The real growth rate of these revenues grew to a peak in 1976 and has declined steadily since. - 6 - GENERAL FUND ACTUAL REVENUES w u z: c:( ...... er: c:( > w Cl c:( t- z: W U er: \J.J c... Actual Revenues +15%- +10%- + 5%- Budgeted Revenue - 5%- I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 Since 1975 Wheat Ridge's actual revenues have exceeded Budgeted Revenue by at least 5%. This has contributed to Fund Balance gro~th and shows a need for improved accuracy in revenue forecasting techniques used in the budget preparation orocess. Sales tax is an elastic source of revenue and because it comprises a greater pro- portion of cur o'/eral1 revenues every jEar, revenues must be estin;a ced SOih..dhat conservatively. - 7 - 011 ars per capita 175- 150- 125- 100- GENERAL FUND EXPENDITURES PER CAPITA $158 . , " ,/ " / ,/ " " ,,'" " ,/ r- " - -.../ I I I I I , I r- ---' 75- $70 50- 25- --------------Actua1 Expenditures Adjusted for C.P.I. I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 In real dollar terms, the City of Wheat Ridge experienced 11.9% annual growth from 1971 - 1974, this is due to rapid service growth involved in reaching our present service level. Since 1974 the real growth rate in expenditures has been zero. - 8 - o - - 5%- -10%- -15%- UJ U z: c:( ...... cr: c:( >- UJ -2096- Cl c:( r- z: UJ U cr: UJ c.. -25%- -30%- GENERAL FUND ACTUAL EXPENDITURES Budgeted Expenditures 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 The City of Wheat Rirlqe has ~istorically undersDent its budget by at least 5~. this has been another hctOt' ccntributing to t:ce gro'.rtr; of trle fund baIM)!",_ This is a trend that will change in 1982 when Wheat Ridge expenditures will fall within 5% of the established budget. - 9 - 1.6%- 1. 5%- 1. 4%- 1. 3%- 1. 2%- 1.1%- PER CAPI1A RAllO Annual General Fund Expenditures Average Wheat Ridge Per Capita Income I I I I I I I I I I 19j1 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 The above graph shows a fairly constant relationship between Wheat Ridge General Fund oer capita excenditures and the Averaae ~heat Ridge Per Caoita Income~ Since 1974 the Ci:y or \,.iheat Ri jge General Fund nas soent ~cout 1.'+7; of the income earned by hr1eat Ridge residents. Thi s grilPh si~Q\'IS that Ci ty expenses are not an lncreasing burden on the average residents'budget, but are remarkably constant. - 10 - 'Ol1ars per lpita $87.5- 75- 62.5- 50- 37.5- 25- 12.5- GENERAL FUND FUND BALANCE PER CAPITA Actual Fund Balance Adjusted for C.P.I. $87 I I I I I I I I I I I / / / I / / / / I I I I I / /_ I I --../ I I $ 38 I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 This graph shows that the fund balance growth has been dramatic since 1974. In the period 1974 - 1981 the fund balance has experienced an annual real growth rate of 53~. Since the real growth in expenditures since 1974 has been zero all of the real revenue growth has gone towards producing a larger fund balance. - 11 - V) I.1.J 0::: ::> I- ...... Cl Z I.1.J 0... >< I.1.J L>- a L<.J t!:l cJ; I- Z I.1.J U 0::: I.1.J 0... 150%- 140%- 130%- 120%- 110%- USER CHARGES MUNICIPAL COURT Self Support 100%- -------------- Level 90%- I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 The above graph shows that since 1974 the Municipal Court has been consistantly self-supporting. - 12 - USER CHARGES RECREATION Self Support Level 100%- --------------------------------------------------------- 90%- 80%- 70%- Vl - w a: ::> t- ..... Cl 60%- z w n.. x w ...... 0 w 50%- t.!l c:( t- Z w U a: w 0- 40%- 30%- I I I I I I I I I I I 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 Since data became available in 1977 the Recreation Division has improved its level of self-support from 34% to 54%. This level appears to be stabilizing at around 50%. - 13 - PER CAPITA STATISTICS Several of the indicators in this report are done on a per capita basis. This means a dollar amount per resident; the population figures below were used to compute all per capita statistics used in this report. The per capita income statistics used on the graph in page 10 are also listed below. Both the population and per capita income information were obtained from the United States Census Bureau. CONSUMER PRICE INDEX (CPI) The cost of living adjustments shown on several of the graphs were developed using the CPI factors listed below. These factors were taken from the Bureau of Labor Statistics- All Urban Consumers Index. This is a measure of how inflation effects the average consumer.- The assumption made on our graphs is that local governments are affected at a similar rate. Since 1971 is the base year used it has the value of 100; 1981 is 225; what this means is that one 1981 dollar is only worth 100/225 1971 dollars or 44.45 cents. Another way of looking at it is it ta%es 22J 1981 dollars to equal 100 1971 dollars. POPULATION PER CAP IT;; Hie':'::: 1969 4.023 * 1970 29.773 -I< 4.412 1971 29.821 4,801 1972 29.869 5.189 1973 29.907 5.578 1974 29.950 5,967 1975 29.993 6.356 * 1976 30.036 6.917 1977 30.078 7.477 * 1978 30 . 1 21 8.403 1979 30.164 9.329 * 1980 30.207 * 10.102 1981 30,250 10,940 CPI 100* 103* 110* 122* 133* 141* 150* 163* 169* 204* 225* * Actual government figures. all other figures are interpolations. - 14 - CITY OF WHEAT RIDGE F.,,:~. ",' .u ~ '\ ~'.. ~ ~~"~ 4-' ~ ~ i6 ~ 41 ~ ~"...~ ~ .~, ~ -~ i.~ r' p.'.." ~ ~ ,<",,-. ~ """" ""'\ t.~~ A~ ""-i~-" i .~;...: ~"'"S:J~. .;"-'....:~." ~ ....ct..:.... ":~4;;;:.~-;;.~ ! RESOLUTION NO. Series of 1983 TITLE: A RESOLUTION ADOPTING FINANCIAL POLICIES FOR THE CITY OF WHEAT RIDGE WHEREAS, the City of Wheat Ridge is experiencing an increasing demand for organizational efficiency making it advisable to adopt comprehensive financial policies to best insure informed financial decision making; and WHEREAS, the centralized compilation of all of the City's financial policies will greatly assist staff, Council and the general public in understanding the specific and inter-related context of the City's financial policies; and WHEREAS, th2 ~daptiJn o~ cnrrcren~~sive firancial policies \'lil1 ~nhance t~~ rccogllition of C;12 fir:a~1cial respansibilitj 2nd integrity of th~ City. NOW, THEREFORE, THE CGU~CIL OF THE CITY OF WHEAT RIDGE, COLORADO HEREBY RESOLVES that the City of Wheat Ridge Financial Policies, as hereto appended, are adopted, and all related resolutions in conflict herewith are hereby rescinded. DONE AND RESOLVED this day of , 1983, A.D. Frank Stites, Mayor ATTEST: Carol Hampf, City Clerk - 15 - REVENUE POLICIES POLICY SUBJECT TYPES OF REVENUE SOURCES Policy Statement The City of Wheat Ridge will achieve and maintain the most balanced revenue structure possible. Implementation By July 30th of every year the staff will update and distribute the financial management plan. Included in this report is an analysis of the various General Fund revenues and their relative significance. POLICY SUBJECT SALES TAX COLLECTIONS Policy Statement The City will follow an agressive policy of promot and efficient collection of sales and use taxes. Implementation The Treasurerts office \~ill e~D10Y a sales tax 1L.ditor whose primary respcnslbi i t! will be :he c~ilJc:;G1 of sales and use taxes in ~~cordance ,lith tnis pOi icy statement. POLICY SU:?]ECT FEES FOR LICE::~:':~, ITH1S . ~ "-:-~, ..~ T -- ~ ~ :.. ,J. .) 't ;- ;'\lCr 1-:','(0.-.) & CTH~R ~1ISCELLA~EOUS Policy Statement The City will annually review all fees for licenses, permits, fines and other miscellaneous charges. They will be adjusted as necessary after considering all expenses and any other factors pertinent to the specific item. Implementation This will be presented by staff to City Council at the time the revenue manual is updated each year. The first City of Wheat Ridge revenue manual will be completed and distributed to Council approximately June 1, 1983. The revenue manual will, to the extent possible, identify and provide a historical picture of every source of revenue utilized by the Citj of Wheat Ridge. POLICY SUBJECT REVENUE SHARING Policy Statement Implementation Because Federal Revenue Sharing is not a guaranteed revenue source, the City will not use the proceeds for general operating expenses. These monies will be spent for capital items, and other one-time expenditures. Revenue Sharing Funds shall be approved by the City Council as a part of the annual operating budget. - 16 - REVENUE POLICIES POll CY SUBJ ECT GRANTS AND GIFTS Policy Statement The City will agressively pursue all grant and gift opportunities. However, before accepting any grants or gifts, the City will consider the current and future financial implications of both accepting or rejecting e monies. Implementation All intergovernmental grants will be reviewed and evaluated with consideration given to the amount of matching funds required, in kind services that are to be provided, length of grant and consequential disposition of service, (i.e. is City obliged to conti! p the servi ce), and in the case of capi ta 1 , what a re the- related operating expenses. POLICY SUBJECT PROPERTY TAX Pol icy Stateiien: The tax leviej on all real and Dersonal DrODert~ wit~il the Ci ty of !,.;';;ea t Ri dg::! t,'J i 1 J accr'~je t.c t :; ':;~('2 ('I::: 1 !Jiil_ Implementation This is the current policy. - 17 - POLICY SUBJECT Policy Statement Implementation POLICY SUBJECT Policy Statement Imp 1 elT,E' n t 3 t i _ :1 POLICY SUSJECT Policy Statement Implementation POLICY SUBJECT Policy Statement Implementation POL I CY SUB,] Eei Policy Statement Implementation OPERATING BUDGET POLICIES BALANCED BUDGET The City of Wheat Ridge budget will balance operating expenditures with operating revenues. Every adopted budget will balance projected revenues and projected expenditures. Use of transfers from other funds or the fund balance will be minimized because of the long-term negative effects of using a one-time revenue source to balance the budget. EXPENDITURE AND REVENUE REPORTING The City will orepare a monthly report comparing actual revenues and e~penditures witn budgeted revenues and expenditures. This is the current practice. ~LEET ~F.,NAGEi~EiiT ~C)REC=,":I'Ji: FU~m Through the use of a fleet management fund, the City will annually budget sufficient funds for the regular maintt:narrce, repair and repl i.tcement of all City vehicl es. This fund will be established and monies budgeted beginning with the 1984 Budget. MAINTENANCE OF CAPITAL ASSETS The adopted operating budget will provide sufficient funds for the regular repair and maintenance of all City of Wheat Ridge capital assets. The budget should not be balanced by deferring these expenditures. Through the budget process appropriate expenditure levels will be determined. EMPLOYEE PIW The City of Wheat Ridge will pay its employees on a parity basis with pay plans of similar cities in the Denver Metropolitan area. Every year as part of the budget process, the City shall conduct a salary survey to determine and thereafter to pay Wheat Ridge employees wages equivalent to those generally prevailing for similar work performed by municipal employees in similar cities in the Denver metropolitan area. - 18 - INVESTMENT AND DEBT POLICIES POLICY SUBJECT BANKING RELATIONSHIPS Implementation Every three (3) years the City of Wheat Ridge will open its banking relationship for competitive bid. The City will prepare an RFP to open for competitive bid its banking business. The initial contract will run from July 1,1983 to July 1,1986 and will be re- bid for three year periods thereafter. The initial RFf will be developed by staff for submission to Council approximately April 1, 1983. Policy Statement POLICY SUBJECT INVESTMENT PHILOSOPHY Policy Statement The City of Wheat Ridge will make use of pooled cash to invest under the prudent investor rule. The prudent investor t~ul,~ is that investnents sh31 j be made ~..;i th t"';2 ;~;(?'('C'"~ ~~ cr t:13t ,~_ :~2;-:~:i::' ~ ,'. :?"'C} ~ under circu~TL=.t-:.:qC~5 ~ ._'1 j-te'/1iil! .J,; .,-1~: prudence, di(~c;-'\~~'~O'l:: ::: -1;, r:211-f _~'':: ":ee ~: __ the rn2.nasemen: CT~ t -;::; (' ~ J! G. f ;3-': ("3, not I' _ (' '~P2(::J- lation but fcY~ investT;:-~rr[~ consider"'lng tr.2 ~,'OJ>:t~ ie safety of their capital as well as the probable income to be derived. Implementation The City Treasurer is responsible for all of Wheat Ridge's investments, and evaluates all investment opportunities with respect to this policy. Because the City's need for funds is not constant, the City Treasurer should schedule investments such that there is as little idle cash as practical. POLICY SUBJECT INVESTMENT VEHICLES Policy Statement City of Wheat Ridge funds may be invested in any of th( following investment vehicles: F.D.I.C. Insured Sav;r.os Accounts Certificate5 OT :0POS;c Securities of the U.S. ~OVernm2nt and its agencies. Repurchase Agreements - 19 - ; .INVESTMENT AND DEBT POLICIES POll CY SUBJECT USE OF LONG TERM DEBT Policy Statement The City of Wheat Ridge will only use long term debt for capital projects that cannot be financed out of current revenues. The City will not use long term debt for current operations. POLlCY SUBJECT DEBT PAYMENT Policy Statement Debt payments shall not extend beyond the estimated useful life of the project being financed. POll CY SL'S,J EeT LEASE PURCHP.,SE P.,;\lD STP/\ ~ GHT L E.n,~ ~ OF CA.P IT,~~L ITc\1S Pol icy St3teii'ent Implementation Lease purchase will t2 considered only when +he userul life of the item is 2q~aj to or ~reJter t~an :he length of the lease. If t~e it2~ may bec0~e techrJ1Jq~:211'! obsolete or is likely :0 require major reoair during the lease purchase period, then the item should be either purchased or placed on a straight lease. All future lease/purchase items will be evaluated 1n light of this criteria. POll CY SUBJ ECT ANNUAL FINANCIAL AUDIT Policy Statement Implementation The City of Wheat Ridge shall have an annual financial audit conducted by an independent auditor. This is the current policy. - 20 - RESERVE POLICIES POll CY SUBJ ECT GENERAL FUND RESERVE Implementation The City will strive to maintain unappropriated reserves that total approximately eight per cent (8%) of the General Fund operating budget. In the annual budget process this policy shall be carried out, the present unappropriated reserve percentage is approximately 8.2% Policy Statement -21 - CITY OF WHEAT RIDGE f~~ l-"~ Lj :,.. ,": ~.. -, "': ~. ,,! d.', <\ ..;i ,i, .'...1'~ -'t ~ ,"""" ~ ~ "~~'1 " , i - ~ 0: ,~i~':. ,-,'"",-l!: ..l. ':"~4{,:,_j.:' -c "'c"iP:1 - - SALES TAX ANALYSIS On page one of the Financial Assessment Report it shows that Sales and Use Taxes have risen from 1/3 to 1/2 of our General Fund Revenue in the last ten years. Because Sales Tax is our largest revenue source it is especially important that the City Council and staff understand the location and types of businesses that pruduce our Sales Tax Revenue. The Sales Tax Sources shown on page 23 shows that about 2/3 of the City Sales Tax base is composed of rapidly consumable necessities such as Public Utilities, Food, Liquor and Prescription Drugs. These are stable and continuous sources of revenue for the City. Less than 5% of the City Sales Tax base comes from department store and entertainment industries that are highly susceptible to fluctuations in the economy. Sales Tax is an unpredictable revenue to accurately estimate, but the type of Sales Tax base in Wheat Ridge is relatively stable. In SepLer::ber 1982, ti";2 .':"~;Jle\"lood ,:or,~f;1~rcial area produced 27.0c~ of the Cityls Sales TcL< Revenue as is 3nOI,'in on ~)'J.ce 24. P., \fear e:::rlier.. ,i-';DD1;:::'.~oQa croducer1 j<.j.', of the Cityls S2ies TflA (:ev2nU2'l thls is in spite of t:le f1CtO tr:<1t .i1oPle:locu CGiJtJir:s only 5.9% (48) of the City's active Sales Tax Licenses (817). The old Wheat Ridge area east of Wadsworth expel'ienced dramatic sales tax growth between 1981 and 1982, but produces only about 20% of the Applewood area on a per license basis. All of the information contained on pages 23 and 24 was taken from an analysis of the September, 1982 Sales Tax Returns by the Budget/Finance Assistant. These figures will differ from official records since about half of Wheat Ridge's Sales Tax licenses are handled on a quarterly basis and the larger returns are processed on a monthly basis. In order to come up with a more accurate estimate of geographic and business type percentage distribution, the third quarter 1982 data from the small business was divided by one-third and analyzed as September, 1982 data. This practice provides us with a more accurate picture of actual percentage distributions but does not match our actual September, 1982 Sales Tax Returns. These figures includ~ approximately 2% retail use taxes that cannot be separated in this type of analysls. - - - 22 - SALES T A)( SOURCES by number and type of business 41- Food Stores - 33.2% Utilities - 9.7% Home based business- .3% ~ Out of Town business- 1.9%) 95- * September 1982 is used as the data base for this information - 23 - ~ ~?r--~"";:;:""- "'_'h._j~'~_~_. .-..,"1"'- I'lr") ,;. : ~:-.l -~: \ ~::~--='" " ,~~. ~~~:: . tl II; , -. .~~\ - ''-- , . -;"' :-. ..' ~., ,....-. I - I . j.~ll '.__ .~ -; ..... 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' :' 'i ~ ! ~ I ~ =r::,:-.~~~ i~ C~~\ c~_->'G,'}i ; ~;:.: . -.- ..- ',' -- Ct)= .~ \ \ \\1 'I:~, ,iL: -:- :~o -\-.\~~~~ li. ~J -- ~ ) ~L--:, --~ \~ I ,_ I' ~......... ;-='~1~ \,'\......i \ '\ i:\\ :' :~..'--_ \ F. \ \.. ,._, , ,,\ \\ ~ --~----~ ~'l';.' ';:} \ ~~;~\'\~~'~I~:~-. ~.~:\'~~'P.7-"- ~\~.~j~.\. \\ '*' \; f' t'._ >"" \: \ ~:. ~~:.~'_:::: '. . -.::\~~ ~~.~~; . - C\l ~~ '_,- ,.- --. ' 1.;:-=,..- _....:.-o~. ... -~ ~ ,;-:- : , , ~ ; ~ . ~- 'i-=-\ ~-:,".:--c'7~ 2.. - ! . ~ " -" .:~- - 24 - g (Q) ~ OC o cd o o roW Q)~ c:~ 0= NOC X C\S I-rr= , CI) ~ Q)W ~~ c:::::'I (D c:!b O)~ ~ o ~ 'I-l OJ..-l Uloo 100'1 OJ..-l ~ U . l::+' ",...j 0, OJ dPtJ) ..-l rtl +' o E-< 'I-l o dP ('I (1) <7'l ..-l ~ .p 0, CJ tJ) u~ .,...j OJ H :> .,...j 'I-l+' o U ~ '*"'~ OMoor-\.Oool'-\'oL()MO'I ""r-L()N MOO o \.O..-l 0 00 ..-l N ..-l..-l""NM ..-l r- \.0 ..-l 00"" O'IO'IL()r-l'-MO'I l'- r-""\.Ol'-M\.ONO'I N ..-l..-l ..-l Cl'\ 0'\ r-l ,-1 \D -::::r M ["'-0- C1 -71 '...:i ~ r~ __"" 0 r- 0 -:..:..'" N C _s\ -x ~ 0\ r-l vI G C) r-' co 0 ~ i.f' N ('-J 1...0 ........ r- :.0 M ;-.... -, _) ;"j r- \.D l() r- ("") r- f"'" C ::;:. =:; I ('YO ... :0.. ... ... ~ ... ... .... ... ... ... co "".... M C) ~ ,"'j \...'; .--; r-'! -'-,:;" t,""', 0'1 r ~ N ('J ....--1 N ~ r--. (""'l {J)-<.f}-{/}-<.f}-{/}-{f}-V)-<f}-{/'..-tI}-{.f}- \.:> (>') (J)- OONCl'\NL()OOCl'\r-r-OON ""L()L()""L()\'oL()\'oL()O ..-l N r- ..-l 00 l-l OJ +' ~ - OJ U OJ 1-1 t"J'lQ < >> 'd'd Tn +J .,...j.,...j P:: a) 1) .,...j P:: 1-1 .tJl ''''; > l-l::J'dUJ +' .,...j +'0 .,...j Ul .,...j +J rtlUI-IP::OJ l::..-l +'U+'OJ OJ r:: :3:.,...j 'd Ul ~ UJ..c::..c:: +' +J .,...j O+' OOJ OJ:<:+JC<tlUl8::O O:<:tJl:3:: HOJQJ::l :3: l:: OJOU..c::I:l:lI....O (]) ..c:: .,...j ..c:: ..-l :3: 8: O-,...j OJ ..-l+'..-l+''dUJ r:: OJ ..-l l:: 0,1-10,::1'0'0 :3:'0 8 +'.0 0 0, o.,...j o.,...j cO 0 ..-l 0 ::l ::1 UJ N ~Z~tJ)::S:3::E-<O:r::Op. ..-l rrj <l5 ~~<t: +' '- '- '- 0 *' ..-lNM""L()\.Or-OOzzZ E-< FINANCIAL MANAGEMENT PLAN Thomas H. Palmer, City Administrator Office of the City Treasurer James Malone, City Treasurer Dan Dible, Budget/Finance Asst. P <) BOX bJS TELEPHL1NE JOJ 2J7-[;94-" 75(11] NEST 29TH AVENUE. WHEAT RIDGE cnLlJRADU SOIJJ] The City of ~heat 'Ridge February 10, 1984 Mayor stites and Members of City Council City of Wheat Ridge wheat Ridge, Colorado Dear Mayor and Members of city Council: The Office of the City Treasurer has updated the city's Financial Management Plan that was first presented to the City Council last year. This plan is composed of five sections: Financial Assessment Report; Financial policies; Sales Tax Analysis; Revenue Manual and the Fleet Management program. This plan will be updated each year and given to the Council. This year it has been prepared early because of concern over the City's financial condition and Sales Tax Revenues in particular. Dan Dible has done a great deal of research into our Sales Tax returns from 1981 until the present with the help of Jacque Wedding, our Sales Tax Auditor and Greg Sasse, our Data Systems Programmer. The result of this research is a greatly expanded Sales Tax Analysis Section (pages 25 - 37) As far as I know this type of report is unique within this state. I would recommend that you review this section along with the Financial Assessment Report (pages 1 - 16) as they will be discussed at a future meeting. Sincerely, 'J 41"u--->>1--~ /T{ -T~jl,~ Thomas H. palmer City Administrator THP:dd "The Carnation City" CITY OF WHEAT RIDGE, COLORADO FINANCIAL MANAGEMENT PLAN FEBRUARY 27,1984 TABLE OF CONTENTS Title Page Opening Letter Table of Contents Officials Organizational Chart FINANCIAL ASSESSMENT REPORT Introduction . . . General Fund Revenue General Fund Expenditures. Comparative Financial Records. Revenue Indicators . Actual Revenues and Expenditures Expenditures Per Capita. Per Capita Ratio. Fund Balance Per Capita. User Charges - Municipal Court User Charges - Recreation. Per Capita/CPI Definitions 1 2 3 4 6 .10 .11 .12 .13 .14 .15 .16 FINANCIAL POLICIES Resolution 832 . Revenue Policies Operating Budget Policies. Ivestment and Debt Policies. Reserve policies . .17 .18 .20 .21 .23 SALES TAX ANALYSIS Introduction . Sales Tax Sources. Sales Tax Zones. Sales Tax Category Graphs. Sales Tax Category Data Summary. Sales Tax/Budget Comparison-All Funds. .25 .26 .27 .28 .36 .37 REVENUE MANUAL Introduction . Total General Fund Revenues. TAXES Real and Personal property Tax Liquor Occupation Tax. Vehicle Ownership Tax. Sales and Use Taxes Public Service Franchise Tax Telephone Occupation Tax .39 .40 .42 .46 .48 .50 .56 .58 REVENUE MANUAL (CONT.) LICENSES AND PERMITS Amusement Device Licenses Arborist License. Contractors License . Liquor License. Security Guard License. Building Permits. Street Cut Permits. Cable Television Permits. INTERGOVERNMENTAL REVENUE Cigarette Tax . County Road and Bridge. Highway Users Tax . Motor Vehicle Registration. CHARGES FOR SERVICES Zoning ApplicAtion Fees . Liquor Hearing Fees. Parks and Recreation Fees Swimming Pool Fees police Record Search Fees FINES AND FORFEITS Municipal Court Fines OTHER REVENUE Interest Income . Rents/ Hart-Hayward Miscellaneous Income. Carryover Fund Balance. 62 . 64 66 68 70 72 76 78 82 84 86 88 94 96 98 .102 .106 .110 .116 .118 .120 .124 FLEET MANAGEMENT PROGRAM Introduction. . Fleet Lease Summary Fleet Leasing Schedule. Fleet Distribution by Depart~ent. .127 .128 .129 .130 OFFICIALS CITY OF WHEAT RIDGE MAYOR FRANK STIT",S CITY COUNCIL LARRY MERKL KENT DAVIS NANCY SNOW CLYDE HOBBS DISTRICT I DISTRICT II DISTRICT III DISTRICT IV DAN WILDE TONY FLASCO RANDY WEST MOE KELLER CITY CLERK WANDA SANG CITY TREASURER JAMES MALONE CITY ATTORNEY JOHN E. HAYES MUNICIPAL JUDGE ANTHONY ZARLENGO CITY ADMINISTRATOR THOMAS H. PALMER DIRECTOR OF COMMUNITY DEVELOPMENT. DIRECTOR OF PARKS AND RECREATION CHIEF OF POLICE. . . . . DIRECTOR OF PUBLIC WORKS BUDGET/ FINANCE ASSISTANT. PERSONNEL ASSISTANT. . . . .CHARLES H. STROMBERG .RICHARD H. BREDT .HOWARD E. JAQUAY RODGER O. YOUNG DANIEL R. DIBLE PATRICIA A.CREW ll) '0 C') cJ) 0 ~ (l) c C> ~ c;1 C ... C ll) ll) C :>- ..... ... 0 c 'a 01 'a " ~ ~ c ~ <II 0 ..., 0 ..... .- f/) ll) - - ~ ~ 0- ll) c;1 0 ..... ... CO .s;; ..... r )-0::. (f) (f) :::> \.::,uJ 0- 0.-1 0 f/) ll) 0 0 .- f/) .- ";> - ..... - C ~ Q) \ 0 0 C (f) \ '~ ... uJ .... 0 r - '~ (.) C 0 06 0 'c ~ (.) 0\ ? .- - 0 S f/) S Q) 0- ";> 0 .s (.) ll) o c 0: "Z c;1 o 060 S ~ c '- - C 0\0 ~ \ cJ)\-: 'a ~'';;' 0: \';(,.c!.. ~ ~ ex: c;1 '>"" \- '\\10: ~ f/) "'in ~ ~ cJ) c!.. U- ' -t ~ Cil Q) t:._ \0-0\ c;1 {i'. 0.. ex: (.) ~ \ \ '#. 0--~ ~ L----J ~ g cc. ~ \ ~ ~ \ '6\ cn\ ~\ \t::! c o I I I . - " 0\ c: '(ij -0 f/) ..... Q) 0\ c;1 0 c: 0 0 '(ij ~ ..... (\l ..... 0.. 0 ll) .s;; :;: ~ ~ 0 ..... ~ f/) ..... ? c;1 c;1 (J (.) o 0.. ~ Q) 'C \ 0 ll) 0\ So c: c.~ C ~ 'c :; Q) 0 0 Q) \ - ..... ..... N c. c. ~ 0 06 Q) \.U L "Zo-\c.'~ ~& ~~ '>"" i \ ? 0 \, ~ ~ "6 ll) '~ ~ t:.o\ ---~cl\% ~ ~ ~ ~: S \ ,S ~ ~~~:~~3- ~ ~--- - - - - - FINANCIAL ASSESSMENT REPORT - - INTRODUCTION The methodology used in this financial assessment report is based on the International City Management Association's financial trend monitoring system. This is a management tool that combines information from City financial and budgetary reports with data from the United States Census Bureau that can be plotted over a period of time to monitor changes in major financial trends. The time frame for this analysis is the period from 1971 until 1983. This analysis is designed to identify financial trends in time to take appropriate action and to provide input for the establishment of long term financial goals and policies. This analysis concerns only the City's General Fund, although the Sales and Use Tax portion is also useful in discussion of the Capital Improvement Fund. This is the second year in which this analysis has been prepared. Much of the data in this report is adjusted through the use of the national consumer price index from the 1971 base year. While the CPI is a useful tool, it should be realized that it can only approximate inflation's effect on local government since local public sector expenditures are not necessarily the same as those used in the CPl. By the use of the CPI, real growth rates can be calculated in terms of 1971 dollars; the methodology for the use of the CPI is shown on page 16. This financial assessment is not intended to provide specific answers or recommendations based on the information presented here. These graphs will help the City Council and staff to make policy and operational decisions with greater awareness of financial trends. -1- GENERAL FUND REVENUE Percentage of Revenues HllO- 4.3% Miscellaneous Revenue 6% 90- 16.2% Other Taxes 810- 14.3% 710- Intergovernmental Revenues 15.4% 23.3% 410- 2.9% 610- 7.4% Property Taxes 18% 310- 31.8% Sales & Use Taxes 49% 210- 110- 10- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 In graphic form this shows the relative importance of the major sources of General Fund Revenue. The two major areas that have increased proportionately are Sales and Use Taxes and Miscellaneous Revenue. In 1983 Miscellaneous Revenue declined dramatically because of decreased interest earnings. -2- GENERAL FUND EXPENDITURES Percentage of Expenditures 100- 10.5% Parks & Recreation 14.8% 90- 80- 15.2% General Government 25.5% 70- 60- 50- 45.3% Public Works 24.5% 40- 30- 20- 29.0% Police 35.2% 10- 0-1 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 This graph shows the relative distribution of General Fund Expenditures from 1971 on. All departments have gained proportionately except Public Works, since 1978 the expenditure trend has remained fairly constant. General Government includes Community Development, Finance, Mayor, City Council, City Administrator, Municipal Court, City Clerk, and City Attorney. -3- Dollars per Capita COMPARATIVE FINANCIAL RECORD Real Growth $87.5 -I I $75.0 - $62.5 - $50.0 - $37.5 - $25.0 - $12.5 - Revenues $84.6 ~J3 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 This graph corresponds to the graph on page 5 but the values are adjusted for inflation using the Consumer Price Index shown on page 16. 1983 marks the first time in several years that actual expenditures have exceeded actual revenues, and also shows a sharp decline in the fund balance. -4- COMPARATIVE FINANCIAL RECORD Dollars per Capita $225- $ 25- $207 $203 $200- $175- Revenues $150- $125- $100- $ 75- $ 50- $ 0-1 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 The relationship between Revenues, Expenditures and the Fund Balance is clearly shown here.Whenever revenues ;reatly exceed expenditures, a funa balance occurs, from 1978- 1982 this occured in five successive years which caused rapid fund balance growth. In 1983 the fund balance declined because $395,000 was transfered to other funds and actual expenditures exceeded actual revenues for the first time in many years. -5- GENERAL FUND REVENUES PER CAPITA Dollars per Capita $225- $ 75- $203 $200- $175- $150- $125- $100- $83 $ 50- $ 25- $ 0- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 An examination of per capita revenue shows how revenues change relative to Wheat Ridge's stable population level. Wheat Ridge's per capita revenue, when adjusted for inflation has shown a rea1 growth rate of 2.8% annually over the last ten years and has allowed for the addition of new services. -6- GENERAL FUND SALES AND USE TAX REVENUE Millions of Dollars 3.0- $ 3.0 2.0- $1.23 1. 0- CPI 0.0-1 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 Sales and Use Tax has performed better than any of our other revenue sources. Sales and Use taxes are elastic revenues that react quickly to changes in the economic base. In times of inflation they increase dramatically, but can decrease just as dramatically in a recessionary or depressed economy. In the State of Colorado, Sales Taxes are growing in dominance within municipal revenue structures. The City of Wheat Fidge is excessively reliant on Sales Tax revenue and should have a conservative contingency fund policy to protect against a downturn in these revenues. In 1983 General Fund Sales Tax declined .8% (20,000) from 1982, but Use Tax was up 16.7%. Sales and Use Taxes have had a real growth rate of 6.3% from 1973-1983. -7- PROPERTY TAX REVENUES Thousands of Dollars 600- 500- $455,015 300- 400- 200- ~ $186,556 Adjusted for CPI 100-1 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 Property Tax revenues are tied to an equitable assessment process that produces stable revenue increases. Because of inflation and more rapid growth rates of other revenue sources property taxes have become proportionally less important in the Wheat Ridge General Fund revenue structure. The real growth rate of property taxes has declined at an annual rate of 4.0% from 1973- 1983. -8- GENERAL FUND INTERGOVERNMENTAL REVENUE Thousands of Dollars I 900- $946 500- Actual 800- 700- 600- 400- Adjusted for CPI 300- 200- 100- 0- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 Intergovernmental Revenues are any revenues received from another governmental entity. These revenues are important to monitor because overrate on intergovernmental revenues can have an adverse impact on financial condition. These revenues are difficult to estimate because we do not have access to detailed information regarding them and Ne are not in close communication with the decision making bodies that make policies regarding them. In the past ten years, intergovernmental revenues as a percentage of General Fund revenues in Wheat Ridge have been on a downward trend. The four revenue sources comprising intergovernmental revenue are cigarette tax, county road and bridge tax, highway users tax and motor vehicle registration. The real growth rate of these revenues grew to a peak in 1976 and declined steadily until 1983 when county road and bridge tax revenue increased dramatically. -9- ACTUAL REVENUES AND EXPENDITURES 1971 - 1983 5%- Budgeted Level 15%- -5%- -15- -25- -35- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 From 1975-1982 Wheat Ridge's actual revenues exceeded budgeted revenue and since 1971 expenditures have fallen well below the established budgeted level. These two occurances accounted for rapid fund balance _ I growth. In 1983 this trend changed with actual expenditures exceeding actual revenues, and nearly reaching the budgeted expenditure level. -10- GENERAL FUND EXPENDITURES PER CAPITA Dollars per Capita $225- $207 $ 50- $200- $175- $150- $125- $100- $ 75- $ 25- $ 0- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 In real dollar terms, the City of Wheat Ridge experienced 11.9% annual growth between 1971-1974,this is due to rapid service growth involved in reaching our present service level. From 1975-1982, the real growth rate of General Fund Expenditures was zero, but in 1983 real expenditures increased dramatically. -11- PER CAPITA RATIO Annual General Fund Expenditures Average Wheat Ridge Per Capita Inco~~ 1.66% / 1. 4 %- ^ r I I 1.6%- 1. 5%-, 1. 3 %- 1. 2%- 1.1%- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 The graph above shows a fairly constant relationship between Wheat Ridge General Fund Per Capita Expenditures and the average resident's income.From 1974- 1982 the City of Wheat Ridge General Fund spent about 1.4% of the income earned by it's citizens, in the same period. In the past two years this ratio has increased dramatically, but we do not have actual income data for Wheat Ridge ~esidents'since 1979, so data f~om 1981 on is speculative. -12- GENERAL FUND Dollars Per Capita I $100- FUND BALANCE PER CAPITA $ 75- /\ I \ I \$84 "Actual $ 50- ~$34 $ 25- $ 0- 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 This graph shows that the fund b~lance growth has been dramatic since 1974. In the period 1974- 1982 the fund balance has experienced an annual real growth rate of 47%. Since the real growth in expenditures from 1974- 1982 had been zero,us shown on page 11; all of the real revenue growth went towards producing a larger fund balance. In 1983 this trend changed with a dramatic decline in the General Fund Balance due to increasing expenditures, declining revenues and transfers to other funds. -13- 150%- 140%- 130%- 120%- 110%- 100%- 90%- 80%- \ \ \ MUNICIPAL COURT USER CHARGES 145% Level 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 1984 The graph above shows that since 1974 the Municipal Court has been consistantly self supporting, with a dramatic increase in court fine revenue that is shown in the past two years. -14- RECREATION USER CHARGES SELF SUPPORT LEVEL 100%- ------------------------------------------------------------------- 90%- 80%- 70%- 60%- 40%- ~~ 50%- 47% 30%- 1976 1977 1978 1979 1980 1981 1982 1983 1984 1985 1986 1987 1988 1989 Since data became available in 1977 the Recreation division has improved it's level of self support from 34% to 54%. This level appears to be stabilizing at around 50%, although it dropped to 47% in 1983. -15- PER CAPITA STATISTICS Several of the indicators in this report are done on a per capita 'Jasis. This means a dollar amount per resident; the population figures below were used to compute all per capita statistics used in this report. The per capita income statistics used on the graph on page 10 are also listed below. Both the population and per capita income information were obtained from the United States Census Bureau. CONSUMER PRICE INDEX (CPI) The cost of living adjustments shown on several of the graphs were developed using the CPI factors listed below. These factors were taken from the Bureau of Labor Statistics- All Urban Consumers Index. This is a measure of how inflation affects the average consumer. The assumption made on the graphs is that local governments are affected at a similar rate. Since 1971 is the base year used it has the value of 100; 1981 is 225; what this means is that one 1981 dollar is only worth 100/225 1971 dollars or 44.45 cents. Another way of looking at it is, it takes 225 1981 dollars to equal 100 1971 dollars. POPULATION PER CAPITA INCOME CPI 1969 4,023 * 1970 29,773 * 4,412 1971 29,821 4,801 100* 1972 29,869 5,189 103* 1973 29,907 5,578 110* 1974 29,950 5,967 122* 1975 29,993 6,356* 133* 1976 30,036 6,917 141* 1977 30,078 7,477* 150* 1978 30,121 8,403 163 * 1979 30,164 9,329* 169* 1980 30,207* 10,102 204* 1981 30,250 10,940 225* 1982 30,250 11,848 238* 1983 30,336 12,440 246* * Actual Government figures, all other figures are interpolations. -16- - - - - - - FINANCIAL POLICIES - - RESOLUTION NO. 832 Series of 1983 TITLE: A RESOLUTION ADOPTING FINANCIAL POLICIES FOR THE CITY OF WHEAT RIDGE WHEREAS, the City of Wheat Ridge 1S experiencing an increasing demand for organizational efficiency making it advisable to adopt comprehensive financial policies to best insure informed financial decision making; and WHEREAS, the centralized compilation of all of the City's financial policies will greatly assist staff, Council and the general public in understanding the specific and inter-related context of the City's financial policies; and WHEREAS, the adoption of comprehensive financial policies will enhance the recognition of the financial responsibility and inteqrity of the City. NOW, THEREFORE, THE COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO HEREBY RESOLVES that the City of Wheat Ridge Financial Policies, as het'eto appended, are adopted, and all related resolutions in conflict herewith are hereby rescinded. DONE AND RESOLVED this 28th day of February, 1983, A,D. --r- '--- /',.,' /M'f:;:' ;;.';' Frank Stites, ayar ATTEST: ' 9t,"~cL,""<, Carol Hampf, City ~erk .< C \' '., -17- REVENUE POLICIES POLICY SUBJECT TYPES OF REVENUE SOURCES Policy Statement The City of ~heat Ridge will achieve and maintain the most balanced revenue structure possible. Implementation By July 30th of every year the staff will update and distribute the financial management plan. Included in this report is an analysis of the various General Fund revenues and their relative significance. POLICY SUBJECT SALES TAX COLLECTIONS Policy Statement The City will follow an agressive policy of prompt and - efficient collection of sales and use taxes. Implementation The Treasurer's office will employ a sales tax auditor _ whose primary responsibility will be the collection of sales and use taxes in accordance with this policy statement. POLICY SUBJECT FEeS FOR LICENSES, PERMITS, FINES & OTHER MISCELLANEOUS ITEMS Policy Statement The City will annually review all fees for licenses, permits, fines and other miscellaneous charges. They will be adjusted as necessary after considering all _ expenses and any other factors pertir.ent to the specific item. Implementation This will be presented by staff to City Council at the - time the revenue manual is updated each year. The first City of Wheat Ridge revenue manual will be completed an distributed to Council approximately June 1, 1983. The revenue manual will, to the extent possible, identify and provide a historical picture of every source of revenue utilized by the City of Wheat Ridge. POLICY SUBJECT REVENUE SHARING Policy Statement Implementation Because Federal Revenue Sharing is not a guaranteed revenue source, the City will not use the proceeds for general operating expenses. These monies will be spent for capital items, and other one-time expendiL~res. Revenue Sharing Funds shall be approved by the City Council as a part of the annual operating budget. -18 - REVENUE POLICIES POLICY SUBJECT GRANTS AND GIFTS Policy Statement The City will agressively pursue all grant and gift opportunities. However, before accepting any grants or gifts, the City will consider the current and future financial implications of both accepting or rejecting the monies. Implementation All intergovernmental grants will be reviewed and evaluated with consideration given to the amount of matching funds required, in kind services that are to be provided, length of grant and consequential disposition of service, (i.e. is City obliged to continue the service), and in the case of capital, what are the related operating expenses. POLlCY SUBJECT PROPERTY TAX Policy Statement The tax levied on all real and personal property within the City of Wheat Ridge will accrue to the General Fund. Implementation This is the current policy. -19 - POLlCY SUBJECT Policy Statement Implementation POll CY SUBJ ECT Policy Statement Implementation POll CY SUBJECT Policy Statement Implementation POll CY SUBJ E CT Policy Statement Implementation POll CY SUBJ ECT Policy Statement Implementation OPERATING BUDGET POLICIES BALANCED BUDGET The City of Wheat Ridge budget will balance operating expenditures with operating revenues. Every adopted budget will balance projected revenues and projected expenditures. Use of transfers from other funds or the fund balance will be minimized because of the long-term negative effects of using a one-time revenue source to balance the budget. EXPENDITURE AND REVENUE REPORTING The City will prepare a monthly report comparing actual revenues and expenditures with budgeted revenues and expenditures. This is the current practice. FLEET MANAGEMENT DEPRECIATION FUND Through the use of a fleet management fund, the City will annually budget sufficient funds for the regular maintenance, repair and replacement of all City vehiclE_, This fund will be established and monies budgeted beginning with the 1984 Budget. MAINTENANCE OF CAPITAL ASSETS The adopted operating budget will provide sufficient funds for the regular repair and maintenance of all City of Wheat Ridge capital assets. The budget should not be balanced by deferring these expenditures. Through the budget process appropriate expenditure 1 eve 1 s wi 11 be determi ned, EMPLOYEE PAY The City of Wheat Ridge will pay its employees on a parity basis with pay plans of similar cities in the Denver Metropolitan area. Every year as part of the budget process, the City shalT conduct a salary survey to determine and thereafter to pay Wheat Ridge employees wages equivalent to those generally prevailing for similar work performed by municipal employees in similar cities in the Denver metropolitan area. -20- INVESTMENT AND DEBT POLICIES POLI CY SUBJ ECT BANKING RELATIONSHIPS Policy Statement Every three (3) years the City of Wheat Ridge will open its banking relationship for competitive bid. Implementation The City will prepare an RFP to open for competitive bid its banking business. The initial contract will run from July 1, 1 983 to July 1, 1986 and wi 11 be re- bid for three year periods thereafter. The initial RFP will be developed by staff for submission to Council approximately April 1, 1983. POLICY SUBJECT INVESTMENT PHILOSOPHY POlicy Statement The City of Wheat Ridge will make use of pooled cash to invest under the prudent investor rule. The prudent investor rule is that investments shall be made with the exercise of that judgement and care, under circumstances then prevailing, which men of prudence, discretion and intelligence exercise in the management of their own affairs, not for specu- lation but for investment, considering the probable safety of their capital as well as the probable income to be derived. Implementation The City Treasurer is responsible for all of Wheat Ridge's investments, and evaluates all investment opportunities with respect to this policy. Because the City's need for funds is not constant, the City Treasurer should schedule investments such that there is as little idle cash as practical. POLICY SUBJECT INVESTMENT VEHICLES Policy Statement City of Wheat Ridge funds may be invested in any of the following investment vehicles. F.D.I.C. Insured Savings Accounts Certificates of Deposit Securities of the U.S. Government and its agencies. Repurchase Agreements -21- -INVESTMENT AND DEBT POLICIES POLICY SUBJECT USE OF LONG TERM DEBT Policy Statement The City of Wheat Ridge will only use lonG term debt for capital projects that cannot be nanced out of current revenues. The City will not use long term debt for current operations. POLICY SUBJECT DEBT PAYMENT Policy Statement Debt payments shall not extend beyond the estimated useful life of the project being financed. POLICY SUBJECT LEASE PURCHASE AND STRAIGHT LEASE OF CAPITAL ITEMS Policy Statement Lease purchase will be considered only when the useful life of the item is equal to or greater than the lengtl of the lease. If the item may become technologically obsolete or is likely to require major repair during the lease purchase period, then the item should be either purchased or placed on a straight lease. Implementation All future lease/purchase items will be evaluated in light of this criteria. POLICY SUBJECT ANNUAL FINANCIAL AUDIT Policy Statement The City of Wheat Ridge shall have an annual financial audit conducted by an independent auditor. Implementation This is the current policy. -22- RESERVE POLICIES POLICY SUBJECT GENERAL FUND RESERVE Policy Statement Implementation The City will strive to maintain unappropriated reserves that total approximately eight per cent (8%) of the General Fund operating budget. In the annual budget process this policy shall be carried out, the present unappropriated reserve percentage is approximately 8.2% -23- - - - - - - SALES T AX ANALYSIS - - - - SALES TAX ANALYSIS On page 2 of the Financial Assessment Report it IS shown that Sales and Use Taxes have risen from 1/3 to 1/2 of General Fund Revenue in the last 13 years. Because Sales Tax is our largest re~~nue source it is p3rticularly important that the City Council and staff understand as muc~ as possible about the types, location and financial importance of our various sales tax licenses and their recent performance. On page 26 a pie graph for the month of September 1982 shows the relative weight of our various sources of sales tax revenue. page 27 shows a relative distribution by geographic zone for the same month. Pages 28- 35 are presented for the first time this year. They show quarterly progress, actual licenses and pertinent comments for various types of licenses and geographic zones. On page 36 these graphs are summarized on a statistical table. All of the Sales Tax data presented in this section is for all funds and is collected on a period basis; for example the 4th quarter 1983 contains the actual sales from Oct.-Dec. 1983. This data is summarized for all funds as relates to budgeted revenue on page 37. .~ 1 ~ -25- SALES TAX SOURCES by number and type of business 41- Food Stores - 33.2% 9- Drug Stores - 3.0% 24- Wholesale Trade - 1.1% 22- Building Materials, Garden Supply, Hardware, and Mobile Home Dealers- 4.3' Auto Dealers and Gas Stations- 4.3% Apparel and Accessory Stores- 3.9% Furniture, Home Furnishing an Equipment Stores- 2.6% 95- Services- 5.4% Utilities - 9.n Home based business- .3% ~ Out of Town business- 1.9%/ - 1982 1'5 used as the data base for this information * September -26- SALES TAX ZONES II . f-~- ~ ~ ~ L0/-' '~y -S-"iit' ~.ri~l- .: . ---"-~ .~-- ~, .....- - . ~__...,.- l...~ - .~. 2 j.. . :~. " ~; -' ' ......."..~...,._.,; , ~r';-::: .-,.. .. ...- "'. - ",q' '-." '.. ~"'''1i.'',1..,..., ~-=-_... :' rilif _d_ -~ U - l/{ t 2;O~ \u.-- , ~, ;...a- i\ q fi ~ ~.._- ., ! i".. ];'" , I"I! n..;.; ~ 2 I ,.~ -j' i l - ;' t J__ ~~~'--:: .~":' ~~~~ : I ,,__~/"'=' f' ".,.. i-,.:" ,~' ;25 I,.: ',' ...~', , -". l' I: --...J'" I: I . . 1- : ~:~.~~ ~~ : <.~..-..~.. \ .. ~ ~r:...~~1-;;'0~~~~4~ r---------\""'" ... J ~ I, ~._~. i J " . , " ;:.... ,., ,i 1,"'- I ~..~ .... . - I ~ ' ..',: _ ....~~' __t , 7 , i 4 :1 '", ,~~j.,] tr .,' ,I i ,i 1,.. , , : i .' -;. ~ ;: ~...- ], I -- , I ' ! f I ~ , .' , , ... I . /--:'-"--"", I I I S' -- :.: II ~lll . I ........---~i _ "'-"_ >-----j '~", -~ -, ! ,~'-- ~__,,~__~~__~~.~: rj~~-:-I:~l .;.:-- \, q (j ; Li , ' I j"", I ... _ __. . ~-'! i i 8 l .. .----~-. I.' ..:." -.. : .--e ':;-- 1 r , . r_.;::::".i_, , ....~';. ;~~:,I;. = f' -'- -. ......" '~ J_ .. , 1 .- : I . . , . '-.'.. - .-/ r"-( t . , ! . i:7.. : j.. -~-,.- . - ,. ) I ~! ," M" !"*i'M 1 ,..;.-: : i. 1...-, i .' " :L.::' "l -............---f' ---........... ~1.....J-' ~ I Sales Tax Zones W[H][E~u ~uDG[E Q COLQ~#~DO ZONE # ZONE NAME % OF SEPT. 1982 TOTAL 1 Applewood 27 .0 2 North \-Jest 4.0 3 North Kipling 6.4 4 South West 7.9 5 Middle Wheat Ridge 3.9 6 Wadsworth Corridor 6.5 7 Town Center U.R.A. 12.7 8 Old Wheat Ridge 19.7 N/A Home Business . 3 N/A Out of Town 1.9 N/A Public utilities 9.7 *North Kipling Zone includes Kipling U.R.A. -27- DOLLARS PER QUARTER SALES TAX REVENUES (ALL FUNDS) Food Stores and Eating/Drinking Establishments 420',0'0'0' 408,0'0'0 396,0'130' 384,101010 372,1000' 360',101010 348,,30'0' 336,0'0'0' 324,101010 312,0'0'0' 300,1000 288,00'0' 276,0'0'0' 264,101010 252,000 240,'00'0' 21010,101010 1810,10100' 168,101010 156,101010 144,101010 132,101010 1210,100'0' Actual figures on page 36 ~ 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. O:Ji"IR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR 1981 1982 1982 1982 1982 1983 1983 1983 1983 1984 1984 1984 1984 -28- FOOD STORES AND EATING DRINKING ESTABLISHMENTS FOOD STORES Active Licenses (12/31/83) Abners Market Albertsons Food Center B & N Food s Baskin Robbins Ice Cream The Country Cupboard Das Meyer Fine pastry Edwards Meats Forte Farms Fidel Galicia Garramone's Produce Heine's Market Henderson's Donut House Jolly Rancher Karl's Farm Dairy Karmel Korn Beey Kawakami King Soopers-Youngfield King Soopers-Sheridan Mac's Distributors Ma Ma K'S Nuts John A. Martindale Mazzotti Farms Mother Nature Health Food Paul's Fine Meats prospect Valley Grocery Red \vi ng Ranch Family Super Market Royal Farm Dairy Inc. Safeway-Kipling Safeway-Wadsworth Sandy's Super Foods Seven Eleven-44th EATING & DRINKING ESTABLISHMENTS Active Licenses (12/31/83) Apple Ridge Cafe Apple Tree Ice Cream Parlor Bonanza Sirloin pit The Breakfast Queen Bun on the Run Burger King Caravan West Carl's of Wheat Ridge Clancy's Club Corner Country Broker Restaurant Cugino's Italian Rest. Dairy Queen 38th Dairy Queen 44th Denver West Restaurant Domino's Pizza Etta's place Gasthaus Ridgeview Water Hole #2 Hoagies of Applewood Holly West House of Lords Jack in the Box Jerry's pizzeria Jim Dandy Jihn Hann Chinese Rest. Kellers' Place Kentucky Fried Chicken Klumker Club (D.A.V.) La Fonda Mexican Rest. Lil Nicks' pizza Los Huertas Los panchos Lost Knight Lounge Lutheran Medical Center McDonalds Marc's Mex-Italiano Drive In Nuchik Restaurant Paramount Lanes Snack Bar Perkins Cake and Steak Pietra's Pizzeria Pizza Hut Seven Eleven Kip. Shoenberq Farms Shop & Go Market Star Baking Co. Watts-Hardy Dairy W.R.poultry & Meat Winchell's-Wads. Winchell's-44th. young's Market COMMENTS:Revenues peaked in 2nd Qt. 1982. 1983 decline is due to opening of new stores in Lakewood ~ Denver & low food price Increases. Valente's Vern's Village Inn Vinnola's Market Wendy's W.R. Farm Dairy W.R. Super Subs COMMENTS:Steady growth in 1983 that exceeds inflation. Strong component in local economy. Port 44 Port 0' Entree Red Lobster Reflections Nightclub Rockette Bar Jim Sano's Italian Restaurant Siemoore's Bungalow Restaurant Sierra Vista Lounge Sundance West Swiss Bells Restaurant Swiss Soceity of Denver Taco Bell Tokyo Bowl Gemini Restaurant -29- DOLLARS PER QUARTER SALES TAX REVENUES (ALL FUNDS) Applewood District and Wadsworth U.R.A. 380,000 370,000 360,000 350,1300 340,'iJ!3:} 33o,00-;} 320,000 310,000 300,000 290,000 280,000 270,000 260,000 250,000 240,000 230,000 220,0130 190,00lJ 180,000 170,000 160,000 150,000 140,000 130,000 \ Actual figures on page 36 I. - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - Average Increment Base - - - - -- - 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR 1981 1982 1982 1982 1982 1983 1983 1983 1983 1984 1984 -30- 3rd. 4th. QUAR QUAR 1984 1984 APPLEWOOD DISTRICT AND WADSWORTH URBAN RENEWAL AUTHORITY APPLEWOOD DISTRICT Active Licenses (12/31/83) Capitol Federal Sav. Applewood Village Paint Village True Value Hdwe. King Soopers Wally's Quality Meats Applewood Exxon Exxon U.S.A. Mt. States Tire & Tuneup Big A Auto Parts Youngfield Texaco Aspen Leaf J. Brannan Store Budget Tapes & Records B.Burkett's Clothes Tree Eakers Miller Stockman Moody Music Mum's Radio Shack Fred Schmid Appliances The Shoe Horse victoria's Apple Tree Ice Cream Hoagies of Applewood Holly West Jerry's pizzeria Lost Knight Lounge Walgreen Applejack Associates Cassio II Good Apple Shoe Repair The Movie Merchants Royal Quality Inn Toupee Stock Inc. Applewood Press Apple Gold & Such Book place of App. Candles II Cubitto's Fine Jew. Diet Center The Knit House Mini Treasure House Tanner's Indian Arts Bold Petroleum Co. Stinson Standard Teneco Oil Co. Metz Leasing Corp. The Cardworks COMMENTS: Applewood appears to have been declining for several years. Closure of woolco in 1st. Qt. 1983 is major factor in recent decline as well as the new King Soopers that opened in Westland during the 3rd. Qt. 1982. Opening of new Handy Dan's should bolster this district. WADSWORTH URBAN RENEWAL AUTHORITY Active Licenses (12/31/83) Great Clips Handy Dan Pay N pak Albertsons Food Center Baskin Robbins Forte Farms Fidel Galicia Karmel Korn Beey Kawakami John Martindale Mazzotti Farms Bradley Petroleum Custom City Cycles C & L Motor Services Famous Footwear Friendly Dan's Kuppenheimer Fac. Outlet Laurel uniforms P.S. the Cotton Shop pauline's Sportswear Burger King Etta's place Jack in the Box Kentucky Fried Chicken Los Huertas McDonalds Perkins Cake n Steak pi zza Hut Gemini Restaurant Skaggs Drug Center Master Drug Time Square Liquor Beau Belle Beauty Falcon Car Wash Jeffco Automotive Repair Mel's Boot & Shoe Service Northland printing Wheat Ridge Beauty College Just Right Printing The Book Swap Cheri's plants Fountain Prod. Hancock Fabrics Leather Factory Lucien Jewelers pike's Hallmark OK Sales Co. Mane Illusion America West Pro Waxmans Camera Colo.T Shirt Co. COMMENTS: Growth appears to be leveling off after dramatic growth following the new Burger King and Waxmans in 4th Qt. 1981. -31- DOLLARS PER QUARTER 123,131313 119,1300 115,13013 \ 1" "'1"1 .......1.., '..I 107,0013 1133,01313 99,131313 95,000 91,000 87,000 83,01313 79,13130 45,000 41,13130 37,1300 "33, J 1.31] 29,13130 25,13130 SALES TAX REVENUES (ALL FUNDS) Liquor Stores and Drug Stores LIQUOR STORES Actual figures on page 36 ~ -----~- 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. QUAR QUAP QUAR QUAR QiJAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR I.2UAR 1981 1982 1982 1982 L982 1983 1983 1983 1983 1984 1984 1984 1984 -32- LIQUOR STORES AND DRUG STORES LIQUOR STORES Active Licenses (12/31/83) Applejack Associates Buchanan's Wine List Hillcrest Liquors Jolly Jacks'Liquors Lakeside Liquors Old prospectors' Liquors prk-N-pik Liquors Sav-Mor Liquors Time Square Liquor Wheatridge Liquor COMMENTS: Both Liquor Stores and Drug Stores match the national 3% inflation rate; these appear to be good indicators of the local econQ~V and indicate a community with little or no population growth. DRUG STORES Active Licenses (12/31/83) Donlin Pharmacy Don's Prescription Shop Fox Meyer Master Drug Paramount Pharmacy Skaggs Drug Center Wadsworth Drug Inc. Wads. Medical Arts Pharo Walgreen Wheat Ridge Pro. Pharo COMMENTS: (See above) -33- DOLLARS PER QUARTER SALES TAX REVENUES (ALL FUNDS) Public utilities and Kipling U.R.A. 162,1000 156,0100 150,000 144,01010 138,1000 132,1000 126,000 120,1000 114,01010 108,000 1102,0100 96,000 90,1000 84,000 42,10010 36,10010 310,30'0 24,0 (3eJ 18,101010 12,101010 PUBLIC lJTlLmES Actual figures on page 36 KIPLING U.R.A. -~--- I --------- -- 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. 1st. 2nd. 3rd. 4th. QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR QUAR 1981 1982 1')82 1982 1982 1983 1983 1983 1983 1984 1984 1984 1984 -34- PUBLIC UTILITIES & KIPLING U.R.A. PUBLIC UTILITIES Active Licenses (12/31/83) A.T.& T. Communications A.T.& T. Information Syst_-s American Cable Television Another Telephone Co. Applied Telephone Technology Centel Bus. Sys. I~tert~l InterWest Comm. Mountain Bell public Service Co. COMMENTS: American Cable came on line in 2nd Qt. 1983 and has shown dramatic growth in every quarter as system is completed. Mountain Bell and Public Service have shown moderate increases over 1982. KIPLING URBAN RENEWAL AUTHORITY Active Licenses (12/31/83) American Family Lodge Compacts Rent a Car Country Villa 1st City Lease John's Exxon Kipling Motor Service Massa Glass Mr. Muffler Natural Enter. Reflections Royal Petroleum Thunderbird Motors village Inn Rest. COMMENTS: This district's activity peaks in the summer months because lodging and restaurants that cater to Interstate customers are the dominant licenses. This area shows the most dramatic growth on a percentage basis and will continue to do so in the near future because of continued development. -35- .:: If) r- M '" r- 1"1 .-j .-l '<:/' r- M <if> c:: r- .-j 0'1 '" 0'1 t"- 0"\ Q M '<:/' t"- "'" ::J .-l 0 0'1 en If) 0'\ '<:/' 0"\ '<:/' 0 OJ ~ 0.. If) If) If) 0"\ M 1"1 OJ 0'1 '<:/' OJ 0 N ."" .-l .-l .-l .-l .-4 ~ .-j .-l N .-l OJ + ~ .:: r- 0"\ If) '<:/' 0 OJ OJ .-l '<:/' '" 0'\ <if> c:: M '" C() M C() ~ '" 0 r- '<:/' OJ N ::J l0 l0 ~ '<:/' '" If) 0"\ en N 0 ~ , .. .. "'" If) '<:/' '9 '" 0'\ Q '<:/' .-4 "'" '" r- + tIl tf' en '" If) r- 1"1 '<:/' r- '" r- L!'l '0 --" .-l --" .-4 .-l ~ .-l .-l .-l .-l ~ ro :;: Q N Lf) V' 0"\ N If) 0 '" OJ N ~ <if> N .-4 en tJ) 0'\ 0 If) C() '" N N 1"1 '0 r- N '<:/' tJ) r- 0 M '<:/' '" '" H 0 .. "'" 0 C() '" ($ '<:/' N "'" OJ tJ) '<:/' '" L!'l .-l ;3 tJ) OJ N 0 '<:/' L!'l M '<:/' r- .-l r- I (l) M N M M M N N N N M 0 ~1 H 0.. H .-l 0.. Q .:: Ul H .j.J M '" <s: .-l C" 0 1"1 Ul '<:/' <D 0'\ '<:/' <if> >< ::J '<:/' 0 '<:/' .-l '" N '<:/' 0' N OJ L!'l r- ...:I tJ) r- .-l <D <s L!'l 0"\ '<:/' r- 0 N .:: U 0'\ Z ."" r- 0 .-l <D (') 0 N r- 0 .-j N + .:: H 0'\ M 0"\ OJ N 1"1 '<:/' -' 0-, N t"- oO .-l --" "'" .-l -' r-1 "'" >< :J ...:I p.. 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M r- .--< OJ V' OJ r- <.ll ~ '<:/' r- OJ M OJ OJ r- 0'\ '<:/' N "'" + tl' N N M '<:/' M "'" M "'" L~ '<:/' CO .j.J .-l .-l .-l .-l .-l If) .-l .-l -' .-l If) ro CLl tIl (l) "'" G r- "'" M "'" M M '" M If) l-I N .-l 0'\ '<:/' 0-, "'" r- 0 "" '<:/' If) eN> 0 r- N M M \D \D en '<:/' \D N ~ If) .j.J "'" Ul 0"\ \D -' 0' '" M \D \D r- M M '" '<:/' C!' \D Lf) ~ '<:/' '<:/' If) \D H M '0 N M M M M "'" M M M M "'" I 0 0 H .-4 M '" OJ 0'\ ....:l :r: .-l ...:I ....:l .:: 8 I .-l N N N N .:: N M M M M r<l:M ::> :;: N .j.J ..c::OJ .j.J 00 '0 OJ '0 co ..c:: OJ E-<CO .j.J C() '0 OJ '0 OJ .c CO E-<co ZO CO 0 -wo-, {fJC!' C 0"\ l-I C!' .j.J m 00-, tIl m C m ., m .j.J m 00'1 Z(X; 0'1 '<:/' .-l .-l.-l N .-l M -' '<:/' .-l 8.-l .-l .-l N .-l M .-l '<:/' .-l 8H '::0 .-l -36- <Jl ~ -a ~ - tJ C- ... .... OJ ,... 01 OJ -a :::l ~ C- to ~ ;> o:!' ~ <:J:) .. 0- -a .... ~ " ... OJ 01 -a ~ .fj 0 ... -a ~ .. lO ~ S 0 tJ <Il lO -' - !II "'0 C. ~ - - - Ie - - C/) ~ '::J Z ~ ';;> ~ p::. ~ <t r- C/) ~ ,..J <t C/) - - - - .... OJ 01 -a \ ~ \~ \ ,o:!' '<:J:) 0- .... " If, 1<1' 1 \~i~~ r" C'...... ~N 't ,:C CO C ..- (5', IN 0...... \.o:..N \.lJ A: CO \ rF :::;J C' ,...... 0...... \ . 1.'- \.lJ 1<1' , \ . 00 r' \rcl ,:C CfJ \'j...I ::J (5' \.r" 0 ...... \ I. . ~ ..- t;~ \ r!l :::;J (S \,-4. 0 r' 1.00 G \.c ~ (jJ 1.lJ :::;J (S> l..::::r 0.,.-1 .------- .. o - ~ S \~~~ ,("1 C'.-' 1 .0::.< \,\.1 ,:C co: \ r.n :::;J C' \.-1 0 r' \ \i \,\.1 \"'" ~ ... ~ ~ .... ~ <Il ;> .. ~ ... t:x:: - ... 00'" A:CC :::;J(S> 0...... Ql J:. ... -a Ql .... OJ 01 C -a - ~ to I'D c::; cf) \~ 1""""') (j'\ \('<'. c~ r-I \ \ . cc:. r'1 m-;'6, \("10...... \~~~ rO.-1 \.0::.('1 dCO :::;J(S> c~~ ,.. ;>> .... ... ,.. o J:. ... :::l <t - lO 3 OJ c- OJ t:x:: c- lO .fj .. ::> Q) .::. .... ',- ,0 <:J:) ~ '0- ,.... ~ ) G f'Sl <t G G ~ <9 G G G G G G e e r9 G G ~ G G G G G G >$I rs> G (S> Po <S> (9 >$I 0- <S> ...... ("1 <.IJ t9 r" ...... ~ <I' ...... ...... ...... ~ ...... -37- 00--' ,:CCC ':::'IC" 0--' 001$ 'cO d. cD t~ :J Cf\ \("""l c~ ,-\ \. ~ G 1'1::) d CO Ie. -.0' \N c< .-1 , '\~~;; 1fl-:: (S> ...... C' .-1 l:9 G G l:9 G CO - - - - - - REVENUE MANUAL - - ,- REVENUE MANUAL The purpose of this manual is to provide detailed information on all of the City of Wheat Ridge's General Fund revenues. On page 40, the total General Fund revenues since 1971 are analyzed in the financial mode. This page contains the Budget figure, Actual figure, per-cent change from previous year and per-cent error columns. The Budget column contains the amount of revenue that was estimated during the budget preparation process. The Actual column shows the total amount of revenue that was recieved during that fiscal year; these figures come from the annual financial report which is presented every spring for the previous fiscal year. The figures represented in the Budget column were estimated twenty months earlier. The twenty month time lag accounts for the disparity between the budget and actual amounts. This disparity is measured in the percentage error column; a figure of 1100 is a perfect estimate, less than 11010 is an underestimate and a figure over 11010 is an over estimate. On page 42 property Tax revenues are analyzed in the financial mode, at the bottom of the notes column a 1973 -1983 annual growth rate of 3.99% is shown, this is the annual percentage rate the actual revenues have increased. The policy regarding City of Wheat Ridge property tax is shown on pages 45 - 46. This shows the legal and administrative framework of Wheat Ridge property tax revenue. The policy component of the Revenue Manual is designed to centralize and clarify all policy issues pertaining to General Fund Revenues. -39- REVENUE ITEM TOTAL GENERAL FUND REVENUES YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 1,71':),256 1,6101,486 n/a 93.1 1972 1,9107,658 1,805,585 11.10 94.6 1973 2,2109,948 2,194,367 15.8 99.3 1974 2,661,134 2,772,727 20.4 104.2 1975 2,767,8102 2,9106,741 4.0 1105.0 1976 3,3410,961 2,978,372 20.7 89.1 1977 4,142,859 3,907,955 24.10 94.3 1978 4,457,284 4,115,0510 7.6 92.3 1979 5,507,688 4,2610,589 23.6 77.4 1983 6,331,727 5,459,631 15.10 86.2 1981 7,426,160 6,374,243 17.3 85.8 1982 8,527,820 8,158,31010 14.8 95.7 1983 9,197,617 8,545,122 7.9 92.9 NOTES Last ten years annual growth 15. )3% -40- I , \ , " , "- \ ~ // " \ , ~------ - ~~ \ / / / - \ \ TAXES 47.3% 1983 Actual General Fund Revenue REVENUE ITEM REAL AND PERSONAL PROPERTY TAX YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 282,141 279,562 n/a 99.1(4.91 mills 1972 299,539 291,4910 6.2 97.3(4.9 mills) 1973 307,8105 321,168 2.8 104.3(4.8 mills) 1974 331,331 333,069 7.6 1010.5(4.8 mills) 1975 359,112 357,661 8.4 99.6(4.8 mills) 1976 374,946 376,339 4.4 11010.4(4.8 mills) 1977 395,625 3910,9210 5.5 98.8(3.65 mills 1978 387,40rJ 382,442 (2.1) 98.7(3.5 mills) 1979 4103,467 394,733 4.2 97.8(3.5 mills) 1980 419,373 412,01010 4. a 98.2(3.5 mills) 1981 443,284 432,101010 5.7 97.5(3.5 mills) 1982 442,347 457,2010 ( .2) 1103.4(3.5 mills) 1983 455,015 459,31010 2.9 10'0'.9(3.5 mills) NOTES Last ten years annual growth 3.99% -42- Revenue Item Real and Personal Property Tax Description: Legal Basis: Administration: Schedule: Exemptions: All real and personal property located within the City or Wheat Ridge on Januarv 1st of each vear is subject to taxation. Real property is defined as meaning all lands to which title or the right or title has been acquired from the government or the United States or from sovereign authorit~ ratified by treaties entered into by the United States, or frOm the state; all mines, quarries, and minerals in and under the land, and all rights and privileges thereunto appertaining; and improvements. Personal property is derined as meaning evervthing which is the subject of ownership and which is not included \vithin the tem "real property". Colorado Revised Statutes 1973, Title 39 Except as provided for in CRS 1973, Title 39, all real and personal propertv is appraised and the actual value thereof for property tax purposes detemined by the assessor of Jefferson County. Jefferson County collects, retains 1% for expenses incurred, remits remainder to Treasurer's Office where accounting records revenue. Except when othenvise prescribed in Title 39, the valuation for assessment of all taxable property in the state shall be thirty per cent of the actual value thereof as determined bv the assessor and the administrator. Currentlv, actual valuation is based on 1973 values, but this is under studv for possible change. A tax of 3.5 mills on each dollar or said property according to its assessed valuation is the current levv. a) Household furnishings, including free standing household appliances and wall-to-wall carpeting, which are not used for the production of income at any time; b) Personal effects which are not used for the production of income at anv time; c) Ditches, canals, and flumes owned and used by any person for irrigating land owned bv such person, so long as they shall be o\v'11ed and used exclusivelv for such purpose; d) Public libraries and the propertv, real and personal, of the state and its political subdivisions; e) Property, real and personal, that is owned and used solely and exclusively for religious worship and not for private or corporate profit; -43- Revenue Item Real and Personal Property Tax Exemptions: (continued) f) Property, real and personal, mmed and used soleI nand exclusively for schools, other than shcools held or conducted for private or corporate profit; g) Property, real and personal, owned and used solely and exclusively for strictly charitable purposes and not for private gain or corporate profit if: i.) 11. ) the property is nonresidential the property is residential and the land upon which the building is located is an integral part of a church, hospital, health care facility, school or other exempt institution; h) The structure is occipied as an orphanage; i) The structure is occupied by single individuals sixty-two yaars of age or over, or by a family, the head of which or whose spouse is sixty-two years of age or over, whose incomes and assets are within one hundred fifty per cent of the limits prescribed for similar individuals or families of the low income housing eligibility criteria; j) The property is owned by a nonprofit corporation, no part of the net earnings of which are for the benefit of any private shareholder (the property must be dedicated to charitable, religious, or hospital purposes); k) Cemeteries not used or held for private or corporate profit; 1) Intangible personal property; m) Electric-powered motor vehicles; n) Sixteen thousand dollars of the assessed valuation of any parcel or improved real property o,med by a church and used solely as the residence of a minister, priest or rabbi who is serving the church or synagogue in such capacity; 0) The real and personal property of any association organized for the purpose of holding county fairs to promote and advance the interests of agriculture, horticulture, animal husbandry, and home economics. Effective Date: Levy - 1/1/81 -44- REVENUE ITEM LIQUOR OCCUPATION TAX YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 210,412 17,101010 n/a 83.3 1972 23,4010 18,0010 14.6 76.9 1973 26,2100 22,200 12.10 84.7 1974 31,218 25,800 19.2 82.6 1975 29,6106 29,10100 (5.2) 98.0 1976 27,020 34,130 (8.7) 126.3 1977 33,81010 28,65v1 25. 1 84.8 1978 35,495 33,7[30 5. a 94.9 1979 32,426 35,385 (8.7) 1109.1 1980 45,426 35,10100 410.10 77.3 1981 35,377 36,01010 (21. 9) 101. 9 1982 42,1086 32,1000 19.1 76.0 1983 39,861 38,400 (5.3) 96.3 NOTES Last ten years annual growth 4.29% -46- Revenue Item Liquor Occupation Tax Description: The City of Wheat Ridge levies an =cupational tax on all operators licensed to sell various classifications of liquor in the city li.rnits. Legal Basis: Wheat Ridge Municipal Code, Chapter 3 Adrniliistra tion: City Treasurer, City Clerk Schedule: Clasfification C - Club D - Retail Liquor Store E - Drug Store F - Beer and ,'line G - Hotel or Restaurant Jl - 3.2 Beer (package) J2 - 3.2 Beer (on premises) J3 - 3.2 Beer (on or off premises) T - Tavern Exemptions: None Effective Date: 11176 - Armual Tax $ 600 400 400 400 600 400 400 1,800 1,000 -47- REVENUE ITEM VEHICLE OWNERSHIP TAX YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 21,583 24,150 n/a 111.9 1972 24,657 28,100(1 14.2 113.6 1973 14,121 27,778 (42.7) 197.1 1974 32,646 13,862 131.2 42.5 1975 27,633 39,532 (15.3) 143.1 1976 27,562 37,11010 ( .3) 134.6 1977 26,951 38,955 (2.2) 144.5 1978 56,835 35,10610 1110.4 61.7 1979 41,83::l 44,388 (26.4) 106.1 1980 410,814 410,01010 (2.5) 98.1 1981 42,460 410,01010 4. a 94.2 1982 39,077 45,1000 (8. a) 115.2 1983 44,499 45,662 13.9 1102.6 - ---- NOTES Last ten years annual growth 12.1606 -48- Revenue Item i ..----- ---. ~ - Vehicle Ownership Tax I - -1 I I I No specific information has been qathered at this time. -49- REVENUE ITEM SALES AND USE TAX - GENERAL FUND YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 499,75S 463,'348 n/a 92.8 1972 543,176 534,101010 8.7 98.3 1973 742,896 663,487 36.8 89.3 1974 978,495 1,1076,026 31. 7 110.0 (auto & building use tax imple,nented) 1975 1,061,737 1,097,224 8. S Un.3 1976 1,340,533 1,03S,Sa0 26.3 77.2 1977 1,540,914 1,363,01010 14.9 88.5 1978 1,584,9310 1,547,0100 2.9 97.6 1979 2,1095,133 1,714,2100 32.2 81. 8 1980 2,182,053 2,172,0010 4.1 99.5 1981 2,666,343 2,368,200 22.2 88.8 1982 2,923,263 2,863,5010 9.6 98.0 1983 3,0109,1019 3,059,575 2.9 1101.7 NOTES Auto and Building Use Tax vias i:npl,~'n",nted in 1974, Retail Use Tax in 1979. Last ten Y2~rs Innual growth 15.101% -50- Revenue Item Sales Tax Description: A tax levied on retail sales within the city limits of Longrront for the purpose of t.l1e raisL.'1g of funds for the payrre.'1t of the expenses of operating the City. Total sales tax revenue histor- ically tas been split between the General Fund and the Capital Improverrent Fund. The =rent percentage allocated to the General Fund is 50%. Legal Basis: Wheat Ridge Municipal Cede, Chapter 21 Administration: Finance Depari::m2nt - Accounting administers; retailers/vendors responsible for collection and monthly remittance. Schedule: On sales of commodities and services not specifically exempted: $ .19 - $ .84, a tax of $ .01 $ .85 - $1.18, a tax of $ .02 On all higher sales, $ .02 for each $1.00 of additional selling price. Retailer/vendor rerr.its equivalent of 2% of all non-exempted sales less 2% of that figure for collection expenses. Exemptions: A. All sales to the Federal and State government and political subdivisions thereof in their gove~ntal capacities only. B. Sales to religious, charitable and eleerrosynary corporations, in the conduct of their regular functions. C. All sales which the city is prohibited frcm taking under state or federal law. D. All sales of cigarettes. E. All charges fer r=ms and accomrrodations, as provided for in Section 21 - 4 (e) of the Wheat Ridge City code, to any occupant who is a permanent resident for thirty days or IlDre. F. All sales of comrodities which are taxed under the provisiom of the Colorado M::ltor Fuel Tax of 1933. G. All sales of newspapers. H. Vendors selling items through vending mchines pursuant to C.R.S. 1973: 39-26-114 (7) and City Cede Section 21 - 5 (h\. 1. Sales outside the city as defined by Section 21 - 5 (i) - 1 of the City Cede. J. Sales of tangible personal property to a public utility doing business ooth within and outside the city, for use 111 its business operations outside of the City, even though delivery thereof is made within the City. -51- Revenue Item Sales Tax Page 2 Exerrptions (Continued) K. Sales of farm machinery and supplies as defined by Section 21 - 5 (i) - 3 of the City Code. L. All permits, licenses, service charges, fines and assess- nents charged by and in accordance Wlth the Code of the City of Wheat Ridge. M. All sales of personal prperty, provied that such sales ar9 infrequently conducted, that the sale =curs at the residence of the owner and that the property to be sold was originally purchased for use by members of the household. N. All sales by religious, charitable or eleerrosynary organ- izations chartered by the State of Colorado as non-profit cOrpJrations, provided that such asles are =nducted for not llDre than 25 days within any calendar year and that the pr=eeds from the sale are used for the activities of the organization conducting the sale. o. Tangible personal property purchased or leased from a vendor by a person engaged wi thin the city in the business of manufacturing for wholesale sale or compounding for wholesale sale, when such tangible personal property is an article, substance or conm::xlity which becomes an ingredient or component part of the product manufactured, which product is itself tangible personal property, and the container, label and shipping case thereof. Effective Date: 1/26/76 -52- Revenue Item Retail Use Tax Description: A tax or exise levied for the privilege of storing, distributing, using or consuming any articles of tangible personal property purchased at retail from sources outside the corporate limits of the City. Retail use tax is reported with Sales Taxes and is therefore split between the General Fund and the Capital I.cc;::-::;ve- Irent Fund. Legal Basis: wneat Ridge Municipal Code, 21 - 11 Administration: City Treasurer Schedule: ~vo percent (2%) of the purchase prlce of any non-exempt item of personal property. Exemptions: A. Any personal property on which a sales tax has been paid to the city. B. Tangible personal property which, if it were sold at retail within the city, would be exempt fram sales tax under the provisions of Section 21 - 5. c. Tangible personal property brought into the city by a non- resident nor his own use, storage, or consump~ion while tel1lp)raril y wi thin the city. D. Tangible personal property of a resident which was acquired prior to his becoming a resident. E. Where ITDbile machinery is acquired exclusively for business or cOJTID2rcial use and where such machinery is stored in the city, but solely and exclusively used outside the city, the use tax may be prorated. When a taxpayer is able to establish to the satisfaction of the Sales Tax Auditor that a taxable i tern meets the above requirements, the tax may be prorated by detennining the number of days within a calendar year that the rrachinery is stored within the city, and apply that fration of a year to the normal applicable use tax. F. Tangible personal property purchased or leased fram a vendor by a person within the city in the business of manufacturing for wholesale sale or corrq::ounding for wholesale sale, when such tangible personal property is an article, substance or corrm:xlity which becorres an ingredient or COITIJXlnent part of the product manufactured, which product is itself tangible personal property, and the container, label, and shippirlg case thereof. Effective Date: 1/1/79 -53- Revenue Item Use Tax Description: A tax of excise leVied for the privilege of storing, distribu- ting, using or consuming any articles of tangible personal property purchased at retail fran sources outside the =rporate limits of the City. Use tax is allocated entirely to the General Fund. All use tax revenues excluding Retail Use Tax are received in this revenue account. Legal Basis: Wheat Ridge Municipal Code, 21 - 11, 21 - 13 Administration: City Treasurer Schedule: 'TWo percent (2%) of the purchase price of any non-exempt ~':2."" of personal property or in the case of building use tax; two percent (2%) of fifty percent (50%) of the Inspection Division's estimate of building or improvements costs. Exemptions: A. Any personal property on which a sales tax has been paid to the city. B. Tangible personal property which, if it were sold at retail wi thin the city, 'MJuld be exempt from sales tax under the provisions of Section 21 - 5. c. Tangible personal property brought into the city by a non- resident for his own use, storage, or consumption while terrp:>rarily within the city. D. Tangible personal property of a resident which was acquired prior to his becoming a resident. E. Where llDbile machinery is acquired exclusively for business or ccmnercial use and where such machinery is stored in the city, but solely and exclusively used outside the city, the use tax may be prorated. When a taxpayer is able to establish to the satisfaction of the Sales Tax Auditor that a taxable i tern meets the above requirements, the tax may be prorated by determining the number of days within a calendar year that the machinery is stored within the city, and apply that fraction of a year to the normal applicable use tax. F. Tangible personal property purchased or leased fran a vendor by a person within the city in the business of IlBIlUfacturing for wholesale sale or compounding for wholesale sale, when such tangible personal property is an article, substance or =rrm:xlity which becomes an ingredient or componenet part of the product mmufactured, which product is itself tangiblp personal property, and the =ntainer, label and shipping case thereof. Effective Date: 1/1/79 -54- REVENUE ITEM PUBLIC SERVICE FRANCHISE TAX YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 114,783 111,300 n/a 97.10 1972 193,413 122,430 7.1. S :n.8 1973 146,582 142,783 5.1 97 .4 1974 181,420 143,725 23.8 79.2 1975 211,560 2108,549 16.6 98.5 1976 223,708 228,800 5.7 102.3 1977 258,>128 234,6'-30 15.3 910.9 1978 272,37(} 2(32,654 5.6 74. 4 1979 394,3107 222,219 44.8 56.4 1980 529,0108 335,01010 34.2 63.3 1981 572,361 575,0100 8.2 11010.5 1982 678,183 7410,101010 18.5 1109.1 1983 71010,933 7105,01010 3.4 100.6 ---~ NOTES Last ten years annual gro'Nth 16.94% -56- Revenue Item Public Service Company Franchise Payment Description: A franchise pa)~ent is accepted by the City from the Public Service Company of Colorado in lieu of all occupancy or occupation and license taxes, and all other special taxes, assessoents or excises on the right to do business. Legal Basid: Ordinance No. 19 Series of 1969 Current franchise expires 1/20/90 Administration: City Treasurer Schedule: A sum equal to 2~ of the gross revenue from the sale of gaseous fuel and 3% of the sale of electricitv within the corporate limits of the City up to a ceiling of $2,500 annually on anv single customer. Exemptions: All gas and/or electricity revenues in excess of $2,500 annually per customer. Effective Date: 1/29/70 -57- REVENUE ITEM TELEPHONE OCCUPATION TAX YEAR $ ACTUAL % CHANGE current actual prior actual $ BUDGET % ERROR budget actual 1971 36,593 33,600 n/a 89.4 1972 42,056 37,41010 14.9 88.9 1973 45,264 510,101010 7.6 110.5 1974 55,183 510,101010 21. 9 910.6 1975 63,255 66,101010 14.6 1104.3 1976 88,099 70,4100 39.3 79.9 1977 85,1040 85,01010 (3.5) 100.0 1978 87,6010 87,600 3.0 1010.0 1979 910,288 90,288 3.0 100.0 1980 92,976 92,977 3.10 11010.0 1981 97,644 96,10010 5.0 98.3 1982 97,644 1102,51010 a 1105.0 1983 97,644 97,644 0 11010.0 --- NOTES Last ten YE'ars annual srowth 8% -58- Revenue Item Telephone Occupation Tax Description: There is levied on and against each telephone utility company (Hountain Bell) operating ,,,ithin the City, a tax on the occupation and business of maintaining a telephone exchange and lines connected therewith in the City and of supplying local exchange telephone service to the inhabitants of the City. Legal Basis: Chapter 21 - Article II Wheat Ridge Municipal Code Administration: City Treasurer Schedule: The annual amount of the tax levied is $97,644. This is in effect from January 1, 1983 until adjusted or modified by City Council. Exemptions: None. Effective Date: 1/1/83 -59- LICENSES & PERMITS / !1 i i ~ I i , I I I / ./ // 2.0% 1983 Actual General Fund Revenue REVENUE ITEM AMUSEMENT DEVICE LICENSE YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1978 1,10'11 i? l1/a n/a 1979 1,2510 91010 13.6 72.0 1980 1,525 1,21010 22.0 78.7 1981 5,853 1,250 284.0 2l. 4 1982 9,575 5,10100 63.6 52.2 1983 8,875 6,500 (7.3) 73.2 -- -- NOTES -62- Revenue Item Amusement Device Licenses Description: Annual license fee for operating amusement devices, for the purpose of promoting amusement facilities providing a law- ful and wholesome recreational outlet for young persons, specifically and generally to the citizens of the City. Legal Basis: Wheat Ridge Municipal Code, 3-A City Clerk Administration: Schedule: All establishments pay an annual fee of $25.00 per amusement device. Applicants for an arcade license shall pay a $50.00 InvestiCjation fee. All fees are paid in advance. Exemptions: None Effective Date: 4/11/78 -63- REVENUE ITEM ARBORIST LICENSE YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 735 n/a 1972 580 (21. 1) 1973 535 (7.8) 1974 505 (5.6) 1975 570 12.9 1976 535 (6.1) 1977 230 (57. a) 1978 605 163. (3 1979 435 (28.1) 1980 610 40.2 1981 680 ll. ') 1982 655 (3.7) 1983 465 (29.0) -~~.- -- NOTES Last ten year" "nnuCi1 'Jrowth -1.39% -64- Revenue Item Arborist License Description: The Mayor of the City of Wheat Ridge issues Arborist Licenses for the purpose of engaging in t..J,e forestry business wi thin the city limits, upon the reconmendation of the Arborist Beard. Legal Basis: Wheat Ridge Municipal Code, Sectlan 22 :3, -22 - 26 AdrrUnistration: City Arborist, Mayor Schedule: Application Fee: Annual License Fee $10.00 $25.00 Exemptions: None Effective Date: 2/77 -65- REVENUE ITEM CONTRACTOR'S LICENSE YEAR $ ACTUAL $ BUDGET % CHl\NGE current actual prior actual % ERROR budget actual 1971 19,32'5 19,750 n/a 1102.2 1972 23,87'5 U3,250 23.5 76.4 1973 27,463 27,055 15.10 98.5 1974 22,3\10 26,1317 (18.8) 120.3 1975 17,588 2r,3, (1)!) ( 21.1) 113.7 1976 21,675 19,425 23.2 89.6 1977 22,5'50 22,6'50 4.0 100.4 1978 17,938 23,783 (20.5) 132.5 1979 27,150 24,972 51. 4 92.10 1980 22,919 20,00'10 (15.6) 87.3 1981 210,738 23,00:3 (C) .5) lla.9 1982 310,863 24,01'1') 48 . a 77.8 1983 21,425 25,01010 (30.6) 116.7 - ~ --- --- ---- NOTES Last ten ypat:s annudl JcoNth -2.45% -66- Revenue Item Contractor's License Description: This is an annual license fee for all construction contractors doing business within the corporate boundaries of the City of Wheat Ridge. Legal Basis: Wheat Ridge Municipal Code, Section 5 - 39, -5 - 46 Administration: Building Inspection Schedule: Classification Annual Fee Building contractor, Class I Building contractor, Classes II - IV Wrecking contractor, Class V Plumbing contractor, Class VII Steam & hot water contractor, Class VIII Heating & ventilating contractor, Class IX Gas service contractor, Class X Refrigeration contractor, Class XI Sign contractor, Class XII Fire protection contractor, Class XIII Lawn sprinkler contractor, Class XIV Electrical signal contractor, Class XV Municipal contractor, Class A, B Municipal contractor, Class C $50.00 25.:;0 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 50.00 25.00 Exemptions: Public utility companies - Section 5 - 39 (a) Electrical contractors - Section 5 - 39 (b) Effective Date: 4/80 -67- REVENUE ITEM LIQUOR LICENSE YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 1,016 n/a 1972 1,335 31. 4 1973 1,7<J8 27.9 1974 1,846 8.1 1975 2,354 27.5 1976 2,036 (18. S) 1977 2,076 2.10 1978 2,756 32.8 1979 2,612 ('i. 2) 1980 3,187 22.10 1981 3,:139 (4. i)) 1982 3,165 4.1 1983 3,251 2.7 NOTES Last ten years an1111~1 'lrn4r-:', r rr-c:J ') . t) -) <; -68- Revenue Item Liquor License The state delegates the authority of issuing certain liquor licenses to the Wheat Ridge City Council. 85% of the local license fee is paid to the State Department of Revenue whlch credits this to the Old-age Pension Fund. Description: Legal. Basis: Colorado Revised Stabl~es 1973, 12 - 47 Administration: City Clerk Schedule: Application fees: New license investigation fee Transfer of location or ownership Change in managers (Class G only) Annual License Fees Class C - Club Class D - Retail Liquor Store Class E - Drug Store Class F - Beer and Wine Class G - Hotel and Restaurant Class G - With Extended Hours Class Jl, J2, J3 - 3.2 Beer Class T - Tavern Class T - With Extended Hours Exemptions: None Effective Date: N/A Total City's Share $350 $350 150 lc;r, $150 $ 75 $100 $ 15.00 150 22.50 150 22.50 150 22.50 325 48.75 525 78.75 50 3.75 325 48.7':) 525 78.75 -69- REVENUE ITEM SECURITY GUARD LICENSE YEAR $ ACTUAL % CHANGE current actual prior actual $ BUDGET 1979 4910 n/a 1980 485 (1. 0) 1981 5110 5.2 1982 1, l2'1 un. r- 1983 1,644 46.1 ----.--- -- NOTES -70- % ERROR budget actual Revenue Item Security Guard License Description: This is an annual license required for all firms and their employees engaged in the security guard business within the corporate boundaries of the City of Wheat Ridge. Legal Basis: Wheat Ridge Municipal Code, Chapter 9A Administration: Police Department Schedule: Business or industrial guards and agents and employees of merchant guards or merchant patrols . . . . . . . $10 Merchant guards or merchant patrols employing fewer than six agents or employees working within the city $25 Merchant guards or merchant patrols employing six to nine agents or employees working within the city. . $50 Merchant guards or merchant patrols employing ten to nineteen agents or employees working within the city $75 Merchant guards or merchant patrols which employ twenty or IIDre agents or employees working wi thin the city . . . . . . $100 Application fee $10 Exemptions: conmissioned Police Officers of the city are exempt from the licensing requirerrents while working under the authority of an authorized off-duty job permit. Effective Date: 8/77 -71- REVENUE ITEM BUILDING PERMITS YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 28,769 310,01010 n/a 104.3 1972 410,188 32,101010 39.7 79.6 1973 29,226 39,826 (27.3) 136.3 1974 22,300 26,817 (23.7) 1210.3 1975 25,585 3 8 , ~} 0 () 14.7 148.5 1976 32,178 29,700 25.8 92.3 1977 37,363 31,7:'30 16. 1 85.1 1978 31,133 34,000 (16.7) 109.2 1979 36,208 35,7(}(} 16. 3 9,3.6 1980 43,2102 410,000 19.3 92.6 1981 116,044 40,00('} 168.6 34 . 5 1982 74,672 100,0010 35.7 13 3.9 1983 114,4610 95,0100' 53.3 'J 3 . (J NOTES Last ten years annual growth 14.63% -72- Revenue Item Building Permit/Inspection Fees Description: It shall be unlawful for any person, finn, or corporation to erect, construct, enlarge, alter, repair, improve, remove, ccnvert, or demolish any building or structure regulated by the UBC, or cause the sane to be done without first obtaining a separate permit for each building or structure from the building ufficial. Legal Basis: Chapter 3 of the Uniform Building Code, 1982 edition, as adopted into the Municipal Code. Administration: Conmunity Developnent - Building Inspection Schedule: Permit fees are based on the dollar valuation of the \\Drk to be done: Valuation Fee $1.00 to $500.00 $10.00 $501.00 to $2000.00 $10.00 for the first $500 plus $1.50 for each additional $100 or fraction thereof $2001.00 to $25,000.00 $32.50 for the first $2000 plus $6.00 for each additional $1000 or fraction thereof $25,000.00 to $50,000.00 $170.50 for the first $25,000 plus $4.50 for each additional $1000 or fraction thereof $50,000.00 to $100,000.00 $283.50 for the first $50,000 plus $3.00 for each additional $1000 or fraction thereof $100,001.00 and up $433.00 for the first $100,000 plus $2.50 for each additional $1000 or fraction thereof If \\Drk authorized is not commenced within 60 days of issuance, or if \\Drk is abandoned or suspended for 120 days, then a new permit shall be requlred, and the fee shall be one-half of original fee. Exemptions: 1) One story detached accessory buildings used as t=l and storage sheds, playhouses and similar ~ses, provided the projected r=f area does not exceed 120 sq. ft. 2) Oil derricks. 3) Cases, counters and partitions not over 5 feet high. -73- Revenue Item Building Permit/Inspection Fees Page 2 Exemptions: (Continued) 4) Retaining walls which are not over 4 feet in height Ireasured from the bottom of the f=ting to the top 0:: ~he wall unless supporting a surcharge or inpounding flammable liquids. 5) Water tanks supported directly upon grade if the capacity does not exceed 5000 gallons and the ratio of height to diarreter or width does not exceed two to one. 6) Platfonns, walks, and driveways not ITOre than 30 inches above the grade and not over any basement or story below. 7) Painting, papering and similar finish work. 8) Temporary motion picture, television and theater s~age sets and scenery. 9) Window awnings supported by an exterior wall when projecting not ITOre than 54 inches. 10) Prefabricated swimming pools accessory to certain occupancies. Effective Date: N/A -74- REVENUE ITEM STREET CUT PERMITS YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual -76- % ERROR budget actual Revenue Item Street Cut PermLt3 r e,'crj ~_ ti'::Jr,: Except as exempted below, '10 p'2r -,,-;n shall do any excavation, =nstruction or reconstruction in city streets, alleys or rights of way without first obtaining the required permit :'rom the Public Works Iepartment. Legal Basis: Wheat Ridoe Mcmicipal Code, oeC~lon 20 - 10, - 20 - 18 Administration: Public Works Schedule: Street Excavation: Basic permit :'ee All area in excess of sq. ft. $50.00 .25 per sq. ft. Curb and Gutter: Permi t fee . . Lineal f=t fee $50.00 .05 per lineal ft. Sidewalk: Permit fee . . . Lineal f=t fee Base course permit fee Plus. . . . . $50.00 .05 per lineal f=t $50.00 .05 per sq. ft. $50.00 .05 per sq. yd. $50.00 .05 per sq. yd. $50.00 .05 per sq. yd. Cross Pans: Permit fee Plus . Street or Road Construction: Subbase permit fee Plus. . . . . . . Surface permit fee Plus. . . . . The permit fee will be increased by 50% if inspections are required during non-regular working hours. Exemptions: Water and/or Sanitation Districts and public utilities are exempt from these permit requirements. Effective Date: 4/79 -77- REVENUE ITEM CABLE TELEVISION PERMITS YEAR 1983 NOTES $ ACTUAL 21,192 $ BUDGET 30 , 000 % CHANGE current actual prior actual -78- % ERROR budget actual Revenue Item Cable Television Permit PaJ~ents Description: For the privilege of having a cable television permit, the company shall make permit payments for the use of the streets and other facilities of the City in the operation of the cable television system. Legal Basis: Wheat Ridge Municipal Code, 21A-16 Administration: Treasurer's Office - accounting Schedule: The company shall pay 3% of gross subscriber revenues minus sales taxes and other subscriber based taxes every six months. The permit fee may be increased or decreased by the City at any time the company institutes a subscriber rate change, pursuant to section 21A-lS of the Municipal Code. Exemptions: None. Effective Date: August 21, 1981 -79- INTERGOVERNMENTAL REVENUE /~ / (' / I , ;' , / I ! I \ \ \ \ \ \ \ " /1 , I / I /i I / / / / / / / / I 10.3% // ,/ 1983 Actual General Fund Revenue \ \ \ I I I / / / REVENUE ITEM CIGARETTE TAX YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 81,974 97,947 n/a 119.4 1972 89,894 124,50.1 g.7 133.5 1973 1106,884 114,G9, 18.9 10 I') .7 1974 197,629 2107,117 84.9 1134.8 1975 219,392 211,067 11. 0 96.2 1976 213,267 223,41010 (2.8) 104.8 1977 211,506 2310,1010 ( .8) 1108.8 1978 218,9105 223,300 3.5 1102.0 1979 189,162 214,465 (13.6) 123.9 1980 197,059 20,J,000 4.2 101.5 1981 197,1'')'1 1 ') 1, .1:10 .2 97.8 1982 195,974 213,J.}:1 (.7) 10,1. 7 1983 200,182 195,0(},) 2 . 1 97.4 ~.- - - - - - -- - - - - - - - NOTES Last ten years annual JC()\;.Jth ,).4Ws -82- Revenue Item Cigarette Tax Description: The State of Colorado levies a tax on the wholesaling of cigarettes. Legal Basis: Levy - Colorado Revised Statutes 1973, 39-28 Distribution - Colorado Revised Statutes 1973, 39-22-622 Administration: State Department cf Revenue receives the tax collections paid to it by wholesalers of cigarettes. 46% of the sross state cigarettE- tax is apportioned to the cities and counties - apportioned according to the percentage of state sales tax revenues collected by the department of revenue in an incor- porated city or town as compared to the total state sales tax collections that may be allccated to all political subdivisions in the state. The State remits City's share to Finance Department where it is recorded by Accounting. Schedule: State levey = 5 mills per each cigarette Exemptions: None Effective Date: Not available -83- REVENUE ITEM COUNTY ROAD AND BRIDGE YEAR $ ACTUAL $ BUDGET % CHANGE cur:::ent actual prior actual % ERROR budget actual 1971 115,949 109,10010 n/a 94.10 1972 119,953 115,01010 3 . 5 95.9 1973 123,871 115,0-310 3 . 3 92.8 1974 150, CJ79 124,534 :n.3 '3? . 5 1975 163,850 162,541 5 . 3 99.2 1976 183,815 175,500 12.2 95.5 1977 2110,572 197,22') L4 . h '13.7 1978 2104,7510 206,900 (2.8) In .1 1979 225,773 202,720 113.3 89.8 1980 198,5210 2HJ,000 (P.L) 13') .8 1981 201,248 2100,10010 1.4 99.4 1982 211,532 197,101010 5.1 93. 1 1983 278,249 210,10100 31. 5 75.5 - - - - - - - - - - ----- NOTES Last ten years annual growth 8.4V6 -84- Revenue Item Jefferson County Road and Bridge Tax Description: Each county in the state maintains a county road and bridge fund for road and bridge construction, maintenance, and administration, funded by a mill levy property tax. Each municipality located in any county is entitled to receive half of the revenue accruing to said fund. for the purpose of Lonstruction and maintenance or roads and streets located within the city's boundaries. Legally, this is the only use for these funus. Legal Basis: Colorado Revised Statutes 1973, 43-2-202 Administration: Jefferson County collects; City Treasurer receives from county Schedule: Total mill levy for the county is 4.32 mills City share is 2.16 mills of our assessed valuation of 1983 ($131,228,780 Total = $ 283,454.16 ror the calendar year 1983 Exemptions: N/A Effective Date: Valuation - 1983 Mill levy - Not available -85- REVENUE ITEM HIGHWAYS USERS TAX YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 147,03') 1210,000 n/a 81. 6 1972 180,047 17(3,339 22.5 94.6 1973 187,00'') 193,123 3.9 1. en . 3 1974 181,752 194,134 (2.8) 1\36.8 1975 179,773 199,123 ( 1.0) 110.8 1976 186,431 213,150 3.7 114.3 1977 199,941 21010,10100 7.2 100.0 1978 2113,121 2310,129 5.1 1109.5 1979 242,444 230,0010 15.4 94.9 1980 280,139 205,0(30 15.5 73.2 1981 3104,715 3b3,00iJ '3.8 101.7 1982 323,197 390,400 6 . 1 120.8 1983 357,689 3 4 7 , (H rJ L IJ . 7 97.0 -- - - -- -- ----- NOTES r~ast i-::~~n years annual iJrowth 6.7% -86- Revenue Item Highway Users Tax Fund Allocation Description: The state maintains the Highway Users Tax Fund which derives its revenues from several different sources: motor fuel excise tax, ton mile and passenger mile taxes, motor vehicle registrations, drivers licenses, motor vehicle penaltie~ interest earned, etc. After disbursements to various state agencies, the remainder is allocated between the state, counties, and cities under a percentage formula. This allocation is for the purpose of construction, engineerin~, reconstruction, maintenance, repair, equipment, improvement, and administration of the system of streets of the City, together with the acquisition of rights-of-way and access rights for same. The amount to be expended for administrative purposes shall not exceed 5% of the City's share. Legal Basis: Generally - Colorado Revised Statutes 1973, 39-27-112 Specifically - Colorado Revised Statutes 1973, 43-4-201 through 216 Administration: Collection and disbursement by State Highway Department and State Treasurer. City Treasurer receives allocation. Schedule: For Colorado municipalities, allocations come from three sources: 1) 18% of revenue from sales and use taxes attributable to sales or use of vehicles. 2) 1.68~ per gallon of gasoline and special fuel excise tax with .32~ put int a fund for bridges that cities may apply to. -87- REVENUE ITEM MOTOR VEHICLE REGISTRATION YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 92,424 92,500 n/a 1010.0' 1972 96,061 un,7')(,j 3.9 10'5.9 1973 110,831 H35,48'3 15.4 95.2 1974 1101,320 126,813 (8.6) 125.2 1975 11010,896 1107,705 ( . 4 ) 106.7 1976 1102,995 114,15S 2 . 1 110.8 1977 105,334 1110,992 2 . 3 105.4 1978 95,515 116,4()8 (g. 3) 121.9 1979 111,139 95,1000 16.4 S 5.5 19813 116,3103 98,0100 4.6 84.3 1981 1108,1100 12a,0avJ (7.1) 111.(~ 1982 115,7510 1113,000 7. L 95. J 1983 109,892 114,000 (').1) 103.7 ---- NOTES Last t,~n ../~ars annual 'J r <) 'v t h -.09% -88- Revenue Item Motor Vehicle Registration Description: An annual specific ownership tax is levied on all vehicles in liew of personal property tax since vehicles are exempt from personal property tax in Colorado. This tax is collected at the time of vehicle registration. Legal Basis: Colorado Revised Statutes 1973, 42-3 Adrn:inistration: Tax on Class A vehicles is collected by the state which tl:en distributes it to the county based on the proportion of the mileage of the state highway system wi thin the bOlllldaries of the County as canpared to the total mileage of the state high- way system. The County collects the tax on Class B, C. ~ alld F vehicles. The County distributes the total arrount of owner- ship tax received or collected to the County, City and polit- ical and gove=ental subdivisions wi thin the county. Distri- bution is based on the percentages of the dollar arrount of ad valorem taxes levied during the previous calendar year. Schedule: Defini hons: Class A: Every rrotor vehicle, truck, truck tractor, trailer, and semitrailer used in the business of transporting persons or property over any public highway in this state for compensation as a carrier, whethr or not such business is engaged in by contract. Class B: Every truck, truck tractor, trailer, and semi trailer used for the purpose of transporting property over any public highway in this state and not included in Class A. Class C: Every rrotor vehicle not included in Class A or Class B. - Class 0: Every utility trailer, carrper trailer & trailer coach. Class F: Every item of rrobile maChinery and self-propelled con- struction equipment required to be registered under e,e provisions of Article 42, C.R.S. 1973. Taxable Value: Class A or B: 75% of the manufacturer's suggested retail price, not to include any applicable federal excise tax, transportation or shipping costs, or preparation and delivery costs. Class C or D: 85% of the manufacturer's suggested retail price, not to include any applicable ffderal ~xcise tax, transj:X)rtation or shipping costs, or preparation and delivery costs. Class F: Shall be determined by the property tax adminis- trator and shall be either: 1) The factory list price thereof and, in case any equiprent has been rrounted on or attached to such -89- Revenue Item r-btor Vehicle Registration Page 2 schedule: (Continued) vehicle subsequent to its manufacture, the factory list price plus 75% of the original price of such mounted equipment, exclusive of any state and loca~ sales taxes; or 2) When the factory list price of such vehicle is not ~vail~le, tri~~ 7=~ of i~~ ~rigLla: ~~~ail de- livered price, exclusive of any state and local taxes, and, in case any equipment has been mounted on or attached to such vehicle subsequent to ~ts first retail sale, then 75% of such origin31 retail delivered price of such ITDunted equipment, exclu- sive of any state and local sales taxes; or 3) When neither the factory list price of such vehicle nor the original retail delivered price of either the vehicle or any equipment subsequently ITDunted thereon is ascertainable, then sl:ch value as the property tax administrator shall establish based on the best information available to him. Tax Rates: Year of Service Class A, First year B, C, D: Second year Third year Fourth year Class A: Fifth, sixth, seventh, eighth & ninth years Tenth & each later year Class B: Fifth, sixth, seventh, eighth and ninth years Tenth & each later year Class C: Fifth, sixth, seventh, eighth and ninth years Tenth & each later year Class D: Fifth, sixth, seventh, eighth and ninth years Tenth & each later year Rate of Tax 2.1 % of taxable value 1.5 % of taxable value 1.2 % of taxable value .9 % of taxable value .45 % of taxable value or ten dollars, whichever is greater Ten dollars .45 % of taxable value or ten dollars, whichever is greate~ Three dollars .45 % of taxable value 'I'hree dollars .45 'G of taxable \'cLL2 .45 % of taxable value or three dollars, whichever is greater -90- Revenue Item Motor Vehicle Registration Page 3 Schedule: (Contmued) Class F: First year Second year Third year Fourth year Fifth year Sixth & each later year 2.1 % of taxable value 1.5 % of taxable value 1. 25% of taxable value 1.0 % of taxable value .75% of taxable value. .50% of taxable value, but not less than five dollars Exerrptions : 1) Those itEms of classified personal property which are owned by the United States government or any agency or instrumen- tality thereof or by the state of Colorado or any political subdivision thereof. 2) MY item of classified personal property which is leased by the State of Colorado or any political subdivision thereof may be exerrpted by the department if the agreement 'under which such item is leased is first sul:mitted to the depart- ment and approved by it, but such item shall remain exerrpt only if used and operated in strict conformance with the terms of such approved agreement. 3) Vehicles owned by the United States government or by any agency thereof; vehicles owned by the State of Colorado or any agency or institution thereof; fire fighting vehicles; police ambulances and patrol wagons; fann tractors and implements of husbandry designed primarily or ~xclusively for use and used in agricultural operations; rrobile machin- ery and self-propelled construction equipment used solely on property owned or leased by the owner of such machinery and equipment and not operated on the public highways of the state, when such owner lists all of such machinery or equip- ment for assessment and taxation under the provisions of C.R.S. 1973, 39-5, property tax code; rrobile machinery and self-propelled construction equipment not operated on the highways of this state owned by a public utility and taxed under the provisions of C.R.S. 39-4. 4) One Class B rrotor vehicle weighing less than 5500 pounds or one Class C rrotor vehicle weighing less than 5500 pounds owned by a person who is a veteran who has established his rights to benefits under the provisions of P.L. 663, 79th Congress, as amended, and P.L. 187, 82nd Congress, as arrended, or that he is a veteran of the armed forces of the United States who in=red his disability prior to IIay 7, 1975, and who is receiving compensation from L~e Veterans Administration or any branch of the armed forces of the United States for a fifty percent or more, service-connected, permanent disability, or for loss or permanent loss of use of one or both feet or one or both hands, or for loss of sight in both eyes, or for pennanent impainnent of vision in both eyes to such a degree as to constitute virtual blindness. Only one such vehicle per veteran shall be exerrpt. Effective Date: Not available -91- // ~ ~ // ~ / "', - ~ \ \ \ - \ - - - - CH",RGES FOR SERVICES / , ' \ \ / / ' / "", //' / " / / ~~' /' 1.9% ~,~ / / // / ~. 1983 Actua\ Genera\ fund Revenue , I I / REVENUE ITEM ZONING APPLICATION FEES YEAR $ ACTUAL % CHANGE current actual prior actual $ BUDGET 1971 5,965 n/a 1972 8,512 42.7 1973 6,345 (25.5) 1974 4,8313 (23.9) 1975 5,713 18.3 1976 5,490 ( 3.9) 1977 6,535 L <) . 0 1978 5,783 (11. '5) 1979 5,336 ( 7.7) 1980 6,62 () 24. n 1981 4,872 (26.:) ) 1982 5,800 19.0 1983 7,660 32. 1 ------~- NOTES Last t(~n Yt:;a. r:} '1<11111:'\ 1 JU)'Nth 1. q '6 % ERROR budget actual -94- Revenue Item Zoning Application Fees Description: The city requues that an application fee be paid for all rezoning requests and a site plan review fee be paid for all si te plan reviews. These rezoning requests must then rreet IXJsting, publication and public hearing requirements established by the city. Legal Basis: Wheat Ridge City Code Appendix A, Section 80 Administration: Deparbnent of Ccrnmunity Development Schedule: $150.00 per application $100.00 per site plan review Exemptions: None Effective Date: 9/81 -95- REVENUE ITEM LIQUOR HEARING FEES YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 350 n/a 1972 2,1510 514.3 1973 2,350 C).3 1974 1,850 (21. 3) 1975 1, \J S';J (43.2) 1976 3,875 269.0 1977 5,750 48.4 1978 5,550' ( 3.5) 1979 5,21010 ( 6.3) 1980 6,940 33.5 1981 7,109 2.4 1982 6,350 (10.7) 1983 6,525 2 . fl NOTES Last ten ye~rs ~nnu~l 0rowth 10.75% -96- I I I I I I Revenue Item Liquor Hearing Fees Description: The City charges an annual license renewal fee for all classifications of liquor licenses. Legal Basis: Colorado Revised Statutes 1973, 47 - 47 - 135 Fees adopted by administrative practice Administration: City Clerk Schedule: $50.00 per license per year Exemptions: None Effective Date: N/A -97- REVENUE ITEM PARKS AND RECREATION FEES YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 661 'i , 6,) 0 l1/a 847.2 1972 6,046 5,600 814.7 92.6 1973 9,842 9,101010 62.8 91.4 1974 20,014 17,01010 103.4 84.9 1975 28,1040 31),0010 410.1 107.0 1976 35,442 2h , ~ L) 11 2!) . 1 74.1 1977 35,3610 33,480 ( . .2) ')4. 7 1978 410,296 35,154 14.0 87.2 1979 45,232 36,912 12.2 81.6 1980 61,140 410,0'013 35.2 65.4 1981 97,171 '5'5,liHJ0 '58.9 ')6 .6 1982 127,787 11 a , 0 I,J 11 n.') 8 (, . 1 1983 118,031 128,000 (7.6) L'.j:J . 4 ~------- NOTES Last t(~n ll~a (S ,1r)rhFll J1:owth 28.2% -98- Revenue Item Recreation Activity Fees I:escription: The Parks and of activities non-residents Recreation I:epartment provides numerous types and programs for residents of IVheat Ridge and alike. Legal Basis: city Policy Administration: Parks and Recreation I:epartment Schedule: Activity Range Median Fee Athletics $ 7.50 - $48.00 $17.00 Clubs Free - $10.00 N/A Career I:eveloprrent $25.00 $28.00 N/A Cooking $ 5.00 - $37.00 $ 5.00 Concerts Free Dance $10.00 - $21. 00 N/A Fitness $10.00 - $22.50 $12.00 Senior Classes $ 4.00 - $23.00 $ 6.00 All classes are $3.00 more for non-residents. Exemptions: None Effective Date: Spring 1983 -99- 1-- , i Revenue Item L--~-- , rescription: Legal Basis: Administration: Schedule: Exemptions: Effective Date: Recreation Facility Use Fees Fees are charged for reserved use of facilities by camrmmity groups and private or non-resident groups. Ci ty Policy Parks and Recreation repartment Facility Gyrmasium Berbert House Firehouse Senior Center Swimming Pool Lighted Fields Unlit Fields None Spring 1983 corrmunity Group $15.00 per hour No charge No charge $10.00 per hour $50.00 per hour $10.00 per hour No charge -100- privatejNon-resident Group $25.00 per hour $10.00 per hour $10.00 per hour $20.00 per hour $75.00 per hour $25.00 per hour $15. 00 per hour --~--l I I I I i ! I I I Revenue Item I:escription: Legal Basis: Administration: Schedule: Exemptions: Effective Date: Senior Center Newsletter Fee This fee covers the printing and distribution costs of the bi-monthly Senior Center Newsletter. City Policy Parks and Recreation I:epartrrent $2.00 per year (resident) $4.00 per year (non-resident) None 1/1/83 -101- REVENUE ITEM SWIMMING POOL FEES YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1913<J 32,884 23, <3)3 'l/a 76.0 1981 32,7910 40,1000 ( .2) 122.0 1982 28,214 35,0010 (14. (3) 124.0 1983 34,640 33,01311 22 .11 95. 3 -~._- - - - - - -- NOTES -102- Revenue Item Description: Legal Basis: Administration: Schedule: Exemptions: Effective Date: Swimming Pool Fees Admission fees charged for the use of the city swimming pool. City Policy Parks and Recreation Department Age Daily Season Admission Pass o - 5 years free w/adult free w/adult 6 - 11 years $1. 25 $30.00 12 - 17 years $1.50 $35.00 Adult $1. 75 $40.00 Seniors (age 50+) $1. 00 $25.00 Family N.A. $85.00 Coupcn Books (tW3nty coupcns per book) Age 6 - 11 years 12 - 17 years Adult Seniors (age 50+) $20.00 $25.00 $30.00 $15.00 None 6/4/83 -103- Revenue Item Lescription: Legal Basis: Administration: Schedule: Exemptions: Effective Date: Swimming Lesson Fees Swimning lessons are offered to residents of Wheat Ridge and non-residents alike in categories of parent & child, pre- schooler, beginner, advanced beginner, intenrediate, basic life-saving and advanced life-saving. City Policy Parks and Recreation Lepartrrent Lesson fees range from $12.00 to $21.00 with the resident fees always $3.00 less than the non-resident fees. None Spring 1983 -104- REVENUE ITEM POLICE RECORD SEARCH FEES YEAR $ ACTUAL % CHANGE current actual prior actual $ BUDGET 1979 2,167 n/a 1980 2,726 25.8 1981 3,688 35.3 1982 5,3Gl 4 ').4 1983 9,8104 82.9 ----~ - ~----- NOTES -106- % ERROR budget actual I I Revenue Item I I Description: Police Records/Search Fees These fees are to reimburse the city for costs related to the release of records information. Legal Basis: Administrative Policy Administration: Police Department Schedule: Inspection--accident or other face sheeted report No charge Copy of face sheeted report . $1. 50 Canplete report (must pay search fee and =py fee) Search fee: $3.20 plus $3.20 for each 15 minute interval beyond the initial 15 minutes. Copy fee: $1.50 for each 5 pages. Complete report (mail requests from outside Denver Metro area only) . . . . . . . . . . . . . . . . . $5.00 Exemptions: None Effective Date: N/A -107- ------.- F\NES & FORFE\TS // // \ /~f 12%~ \ \ \ \ \ ) - , / , ,/' / " ~ // '- " ~ "'-- ---------- / 1983 Actual General Fund Revenue REVENUE ITEM MUNICIPAL COURT FINES YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 42,6vJg 321 '2'50 n /1. 75.7 1972 41,271 52,000 ( 3.1) 12r). ,J 1973 37,184 45,101010 ( 9.9) 121.0 1974 42,842 39,101010 15.2 91. 0 1975 50,1108 40,4010 17. a 810.6 1976 44,528 60,5,,0 ( 11.1) 135.9 1977 54,S:'l6 ~) (-) I 7 ~J \'~ 23 . 3 un.3 1978 55,258 56,700 .7 un. ') 1979 59,0510 56,7100 6.9 96.0 1980 78,434 6(J,0'0a 32.8 76.5 1981 69,752 78,(,iJ0 (11. 1) 111.8 1982 910,151 7'3, Or).1 21 . '2 81. :J 1983 1210,657 810,1000 33.8 66. 3 -- - - - -- ------- NOTES Last tc>n y~~ ~ r s -'inn,] 'I 1 <j1:owth 12.49% -110- Revenue Item Municipal Court Fines Description: Whenever in any section of the rmmicipal code the doing of any act or the omission to do any act or duty is declared to be a breach thereof, and there is no fine or penalty declared for such breach, any person who is convicted of any such breach shall be adjudged to pay a fine as penalty. Legal Basis: Wheat Ridge Municipal Code, 2-7 (e) Administration: Municipal Court Schedule: All fines are set by the court for each violator, within the legally set limits of not more than $300.00 per offense. Exemptions: None Effective Date: Not available -111- Revenue Item Municipal Court Docurrent Reproduction Charges Description: The Court collects fees for the reproduction of =urt documents, legal papers, etc., to defray the =sts incurred in reproducting said documents. Legal Basis: City Policy Administration: Municipal Court Schedule: $1.00 per each copy Exemptions: Attorneys representing clients in the Municipal Court are exempt from reproduction charges. Effective Date: Not available -112- Revenue Item Dog License Violation Fines Description: Several violations of animal control laws are prmishable by pre-set fines. Legal Basis: Judicial policy sets these fines, subject to limits set lD the Wheat Ridge Municipal Code, Sec. 4-14. Administration: Municipal Court Schedule: Custody/leash law violations - $10.00, first offense. License/rabies shots violations - $10.00 Exemptions: The latter fine is usually dismissed upon presentation of a valid license (which includes the rabies certificate) . Effective Date: 3/20/81 - -113- Revenue Item Jury Fees Description: When an attoTIley files for a jury trial, he is required to pay a fee. This fee covers the cost of paperwork ass=iated with a jury trial and partially covers the compensation paid to the jurors. Lega'_ Basis: City Pol=-c'y Administration: Municipal Court Schedule: $25.00 per trial If the attoTIley wins his case, the fee is reflll1ded. Exemptions: None Effective Date: Not available -114- OTHER REVENUE - 372% I I ) / / / 1983 Actual General Fund Revenue REVENUE ITEM INTEREST INCOME YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 12,531 10,000 n/a 79.8 1972 12,113 11,0110 ( 5.3) 910.8 1973 26,912 12,781 In.?. 47.5 1974 21,336 16,350 (18. I)) 7G.5 1975 18,375 27,10010 (13.9) 146.9 1976 38,88 :l L ') , :.JWJ 111.5 38.6 1977 74,779 UJ,l'iO y ~. 1 ~4. 3 1978 69,10210 22,1000 ( 7. 7) 31. 9 1979 114,296 5,J,00a 65.6 26.2 1980 164,241 611,3')10 43.7 36.5 1981 4108,475 '30,11:10 L4 <3 . 7 7.3 1982 412,133 250,0iHJ . q (j'J .7 1983 2710,111 325,000 (34.5) 120.3 --.----------- -- NOTES Last ten years ann \],Cj 1 o -( () \:1 :-: 11 ~) . g4 <?r; -116- Revenue Item Interest Income Description: The City Treasuerer is responsible for the prudent investment of all city f1.U1ds and schedules investments to insure that there is as little idle cash as practical. Legal Basis: Resolution No. 832 Series of 1983 and City Charter Administration: City Treasurer Schedule: Varies greatly as to type, size, length and date of investment Exemptions: N/A Effective Date: N/A - -117- REVENUE ITEM RENTS/ HAYWARD-HART YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1978 5,570 S,67lJ n/a 1100.0 1979 7,940 6,360 4[1. [1 WJ.1. 1980 10,232 7,10010 28.9 68.4 1981 ') , [3:1 :1 c; , [} 0 r, (42. ')) ;H.9 1982 5,255 5,60,' (10. in 1 r1 () . 6 1983 3,575 3,720 (32. (}) 104.1 - - --~ - - - ~ - - --- - - - -- NOTES -118- Revenue Item I:escription: legal Basis: Administration: Schedule: Exenptions: Effective Date: Rents - Hart/Hayward Rental inc<:::m2 received from 2720 and 2730 Chase. City Policy Parks and Recreation I:epartment $200 per mcnth None N/A -119- REVENUE ITEM MISCELLANEOUS INCOME YEAR $ ACTUAL $ BUDGET % CHANGE current actual prior actual % ERROR budget actual 1971 5,683 1,51010 n/a 26.4 1972 12,808 2,6010 125.4 20.3 1973 31,L:12 G, Cj!l J t41 . I) 19.2 1974 14,924 13,10010 (52.1) H7.1 1975 35 , 28 a 20,01010 136.4 56.7 1976 19,261 20,1000 (45.4) 1103.8 1977 16,702 4 4 , S 1 () (13. 3) 26.7 1978 212,829 19'1,3:14 L,~74.3 H.'1 1979 41,930 210,0010 (810.3) 47.7 1980 44,694 10,10100 6.6 22.4 1981 41,832 2'5,0IJO (6.4) 59.8 1982 35,674 25,101,10 (14.7) 7).1 1983 95,876 25,1000 168.8 26. 1 ------- -- . - - NOTES Last ten years d n ~1 u a. 1 ~TO-'J/t11 11.'19% -120- Revenue Item Miscellaneous Income Description: Revenue sources that are not easily categorized in the other revenue accounts are accounted for under Miscellaneous Income. These include copy charges, plan and bid specification fees, vending machine revenues, weed control program revenues, acution pr=eeds, mineral severance tax, traffic sch=l fees and pension refunds. Legal Basis: Varies with revenue source Administration: Varies with revenue source Schedule: Varies with revenue source Exemptions: N/A Effective Date: N/A - -121- Revenue Item City Clerk Document Reproduction Charges Description: A charge is levied for copying documents to defray the costs of reproducing requested documents. Legal Basis: Hheat Ridge Nunicipal Code, 2-4 (j) Administration: City Clerk Schedule: $ 0.50 per page for items requiring researching of records. $ 0.15 per page for other easily accessible originals. Exemptions: Minor copying of relatively few pages is done for no charge. Effective Date: Not avaialble. -122- Revenue Item Code Book Sales I Description: Various construction code books are offered for sale to the public through the office of the City Clerk and through the Department of Public I~orks. Legal Basis: Wheat Ridge Municipal Code, 2-4 Administration: City Clcrk - Community Development Department Building Inspection Schedule: Uniform Building Code National Electrical Code Uniform Mechanical Code Uniform Plumbing Code Uniform Code for the Abatement of Dangerous Buildings Model Traffic Code liheat Ridge Municipal Code Municipal Code Supplements Exemptions: None Effective Date: Not available $ 32.00 12.00 20.00 16.00 8.00 3.50 40.00 2.50 ea. -123- REVENUE ITEM CARRYOVER FUND BALANCE YEAR 1971 1972 1973 1974 1975 1976 1977 1978 1979 1980 1981 1982 1983 $ ACTUAL $ BUDGET 150,40'1 (9.4% of 8L1d'Jet) 141,791 (7. n of Sudget) 172,8103 (7.9'1; of 8uQr]et) 69,904 (~.5% of Budget) 234,932 (8.0% of Budget) 748,247 (25.1% of Budget) 661,500 (16.9% of Budget) 1,098,412 734,522 (26.4% of Budget) 1,600,604 1,373,634 (36.8% of Budget) 1,930,506 L,642,443 (35.4% of Budget) 2,616,9310 2,352,11010 41.0'1; of Budget) 3,052,485 2,5106,217 2,'54'i,2H 2 , 4 '}') , '} 3 1 NOTES Last ten years annual growth 310.86% % CHANGE current actual prior actual n/a (5.7) 21.9 (59.5) 236.1 218.5 (11. 6) 66.'1 45.7 213.6 35.6 16.6 (16. fi) -124- % ERROR budget actual 110.9 :3'5.8 8'5.1 89.9 82.1 98.1 Revenue Item Carryover Fund Balance Description: This is the armunt of funds left unexpended at the end of the budget year. These funds come from three sources, unexpended contingencies, revenues that exceeded the budgeted level and expenditures that fell short of "L'le budgeted level. Legal Basis: N/A Administration: City Treasurer Schedule: N/A Exemptions: None Effective Date: N/A -125- - - - - FLEET MANAGEMENT PLAN - FLEET MANAGEMENT PROGRAM The 1984 Budget contains two new accounts; 772 - Fleet Repair/ Maintenance and 807 - Fleet Replacement. These accounts will be the only two expenditure categories in a new Fleet Maintenance Fund that will be created through the 1984 Budget process. The details of how this fund will function are shown in the next few pages. The basic principle of this program is that all listed vehicles are "owned" by the Fleet Maintenance Fund and leased back to user departments. The departments wll: use a portion of their budgets to fund Account 772 whic']' ".,ill cover ;:he ",,-tire cost of the fleet maintenance program for their vehicles. This includes all personnel, facilities, equipment, parts, fuel and oil associated with the maintenance and operation of the fleet. The costs in the 1984 Budget are shown on the Fleet Lease Summary on page 120 in the M/O Costs column. For example, the City Administrator will budget $1,296 to cover the costs associated with maintaining and operating the assigned vehicle in 1984. The cost of $1,296 was determined using the M&O Rates on the Fleet Leasing Schedule. These rates were arrived at by a thorough analysis of existing fleet maintenance records. The total of M/O costs will equal the 1984 Shops budget. The second category in the Fleet Maintenance Fund is funded through Account 807. This category will be used to replace and/or rebuild the fleet. In 1983 all fleet replacement costs were covered by the Federal Revenue Sharing Program; this amounted to a budgeted expenditure of $336,500. Account 807 is designed to fund the replacement of all vehicles within the existing fleet. All additions to the fleet will have the full purchase price budgeted in Accounts 808 or 809 and also budget future replacement, maintenance and operations costs in the Fleet Maintenance Fund. The City Administrator will budget $648* to cover the costs of fleet replacement in Account 807. This cost was determined using the R&D Rates on the Fleet Leasing Schedule. These rates have been arrived at through surveys of other cities and are fairly standard because vehicle costs and useful life are similar in most cities. The total R&D Costs for 1984 on page 120 is $280,252 which is $56,248 less than was budgeted in 1983. There are a number of advantages in using this approach to fund the fleet. * Vehicle costs are distributed back to the departments; which allows a more accurate picture of service delivery costs. * Money can be budgeted for fleet replacement without the necessity of making detailed fleet replacement decisions during the budget process. * The city has more accurate data to use in making long range financial planning decisions, and is protected from future "hidden" costs of massive vehicle expenditures in anyone year. * This cost of $648 represents half of the Fleet Replacement Cost, the other half of this cost is contained in the Revenue Sharing budget on page 130 of the 1984 Budget. -127- CITY OF \VHEAT RIDGE -FLEET LEASE SUMMARY- DEPT/DIVISION NO. OF VEHICLES R/D COSTS M/O COSTS TOTAL NON-DEPARTMENTAL City Administrator 1 1,296 1,296 2,592 Subtotal 1 1,296 1,296 2,592 CO}ll1UNIrI DEVELOPMENT Administration 1 1,296 1,296 2,592 Planning/ Zoning 1.5 2,016 2,160 4,176 Inspection 2.5 3,600 4,320 7,920 Code Enforcement 1 1,296 1,296 2,592 Subtotal 6 8,208 9,072 17,280 POLICE Administration 1 1,296 1,296 2,592 Operations 18 90,720 152,064 242,784 Support Services 10 12,960 12,960 25,920 Subtotal 29 104,976 166,320 271,296 PUBLIC HORKS Administration 1 1,296 1,296 2,592 Engineering 9 12,096 12,960 25,056 Streets 32 106,760 139,756 246,516 Traffic 2 2,880 3,456 6,336 Subtotal 44 123,032 157,468 280,500 PARKS & RECREATION Administration 1 1,296 1,296 2,592 Recreation 2 8,640 5,760 14,400 Parks 14 16,940 23,764 40,704 Forestry 6 11 ,904 11 ,532 23,436 Rangers 2 3,96Q 5,760 9,720 Subtotal 25 42,740 48,112 90,852 GRAND TOTALS 105 280,252* 382,268 662,520 * Half of this amount is funded through General Revenue Sharing in 1984 Budget. -128- CODE # OF AVG. YEAR AVERAGE R & D M/O UNITS MILEAGE USAGE RATES RATES 124 [,977/61,000] 6~~-/~~L.:8~mL Cw:: I I'~ _1'981/29 ,000 +-,^o<ymi L . 20 /m1 L .34/m1 _ !LllUok, & voo.'---.. Ic,,__+, on /3 7, 000 j...6llil'mL-1 . 20 /~i ~4/mi drive -l~____111979/62'_000__i 105cYmi .20/mi I .32/mi trucks i 4 1968/60,000 1 200 /mi .22/mi .70/mi oke i 5'- U:975/61 , oootoo Im1 - ,-. 75/m1 11. OO/mi , 1. 50/mi SSO/mo -------~- -11 -~--= - s~~hr-r 8.00/hr 17.00/hr 1--- - - f- ------~--t I I I I I Baokhuo load"," 1 t-~~~~~~ ~~ ~~~""'06::;:: i':'::;:: T<HeM, _ _ ... _ 6 i ------ _ ; 50/~<-! 2. OO/h< [ 3 :'O/h<~ Rollers 3 I ------ I SOO/hr I 1.00/hr 1.00/hr I ~--- 1 3 I ------ I 2so/yr-- - .2S/hr -- 1 -I ----~- -1- 2S0/hr i -~~ SO~hr ; 1 j -=---= ~o/y<' - .50/h' _ -t'-J -----~ 700/y' ~ 1.50/1<< ~ - - ------ CITY OF WHEAT RIDGE -FLEET LEASING SCHEDULE- DESCRIPTION ~------ I A , Cars I ! I B Police cars D , 4-wheel I i E I Utility F I Dump tru i G ! Tandem d H I SI'/eepers ! I I Loaders J I Graders I r:1 M ump trucks L N Trailers o Compressor , ! P CRAFCO Q Mower R Truck bed lift S Pot hole patch truck T I Right of way mower U Forestry chipper 3.00/hr 100/hr V Senior citizen van 1200/mi .SO 1 H Hydrallic Bucket Unit SO/hr 6.00/hr 1 Usage rates are monthly unless otherwlse noted. Average year-and mileage are as of 1/83 -129- .2S/hr ---- 1. SO/hr I .SO/hr i 2.00/hr .7S/hr I 6.00/hr -t----- I 6.00/hr I -- I 4.00/hr .28/mi .SO/hr R & D replacement & depreciation M & 0 maintenance & operation CITY OF WHEAT RIDGE FLEET DISTRIBUTION BY DEPARTMENT Non Community Public Parks and Departmental Development Police Works Recreation Total CODE A 1 3 11 7 2 24 B 15 15 C 3 3 11 9 26 D 1 1 E 1 3 4 F 4 1 5 G 2 2 H 4 4 I 1 1 J 1 1 K 1 1 L 4 2 6 M 3 3 N 1 2 3 0 1 1 P 1 1 Q 1 1 R 1 1 S 1 1 T 1 1 U 1 1 V 1 1 W 1 Totals 1 6 29 44 25 105 -130-