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HomeMy WebLinkAboutCouncil Packet 02/08/2010 6:30 p.m. Pre-Meeting CITY COUNCIL MEETING CITY OF WHEAT RIDGE, COLORADO 7500 WEST 29TH AVENUE, MUNICIPAL BUILDING February 8. 2010 7:00 p.m. Individuals with disabilities are encouraged to participate in all public meetings sponsored by the City of Wheat Ridge. Call Heather Geyer, Public Information Officer, at 303-235-2826 at least one week in advance of a meeting if you are interested in participating and need inclusion assistance. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OF MEMBERS APPROVAL OF MINUTES OF January 25 and February 1. 2010 PROCLAMATIONS AND CEREMONIES Able Martinez -Citizen Award Spay Day Wheat Ridge CITIZENS' RIGHT TO SPEAK a. Citizens, who wish, may speak on any matter not on the Agenda for a maximum of 3 Minutes and sign the Public Comment Roster. b. Citizens who wish to speak on Agenda Items, please sign the GENERAL AGENDA ROSTER or appropriate PUBLIC HEARING ROSTER before the item is called to be heard. APPROVAL OF AGENDA 1. CONSENT AGENDA A. Motion to approve payment to Colorado Intergovernmental Risk Sharing Agency (CIRSA) for 2010 Workers' Compensation Premium in the amount of $207,750 and 2010 Property/Casualty Premium in the amount of $153,164. B. Motion to approve the purchase of an Automatic License Plate Reader (ALPR), funded by the Edward Byrne Justice Assistance Grant (JAG) in the amount of $20,425. C. Motion to encumber funds for 2010 WRTV8 Videographer Services in an amount not to exceed $36,000. CITY COUNCIL AGENDA: February 8, 2010 Page -2-D. Motion to encumber funds for 2010 CONNEC770NS Newsletter design and print services in an amount not to exceed $71 ,127.14. E. Motion to approve the purchase of an AudioNisual System for the Police Chiefs Conference Room, funded by Police Investigations Seizure Fund 17, in the amount of $16,264. F. Motion to approve the Annual Renewal for the Computer Aided Dispatch and Records Management System in the amount of $71 ,307 to Logistic Systems, Inc. G. Motion to approve Payment of the Annual Sales Tax Increment for the Town Center, Wheat Ridge Cyclery and Walgreens Projects in the amount of $277,482 to the Wheat Ridge Urban Renewal Authority. . H. Resolution 09-2010 -amending the Fiscal Year 2010 Budget to reflect the approval of a supplemental budget appropriation for the reappropriation and re-encumbrance of 2009 Fiscal Year Encumbered Funds in the amount of $1 ,724,011 .96. I. Resolution 08-2010 -amending the Fiscal Year 2010 General Fund Budget to reflect the the approval of a supplemental budget appropriation in the amount of $12,533.40 for the renewal of the WRTV8 Videostreaming Software. J. Resolution 10-2010 -amending the Fiscal Year 2009 Open Space Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $94,220 for the purpose of expending the Baugh House Grant. I ORDINANCES ON FIRST READING 2. Council Bill 02-2010 -amending a Planned Industrial Development Outline Development Plan to allow an additional use on property located at approximately 5250 Oak Street. (Case No. WZ-09-09/Skyline Estates Filing 3/Arvada Fire Protection District) DECISIONS, RESOLUTIONS, AND MOTIONS 3. Resolution 01-2010 -designating the Official Public Notice Location and the Official Newspaper of General Circulation for the City of Wheat Ridge, Colorado. CITY MANAGER'S MATTERS CITY ATTORNEY'S MATTERS ELECTED OFFICIALS' MATTERS ADJOURNMENT CITY OF WHEAT RIDGE, COLORADO January 25, 2010 Mayor DiTullio called the Regular City Council Meeting to order at 7:00 p.m. Councilmembers present: Karen Adams, Karen Berry, Joseph DeMott, Joyce Jay, Tracy Langworthy, Davis Reinhart, Wanda Sang, and Mike Stites. Also present: City Clerk, Michael Snow; City Manager, Randy Young; Deputy City Manager, Patrick Goff; City Attorney, Gerald Dahl; Chief of Police, Dan Brennan; Director of Community Development, Kenneth Johnstone; Parks & Recreation Director, Joyce Manwaring; Assistant to the City Manager, Heather Geyer; staff; and interested citizens. . APPROVAL OF MINUTES OF January 11, 2010 Motion by Mrs. Adams for approval of the Minutes of January 11 , 2010; seconded by Mr. Stites; carried 7-0-1 with Mrs. Sang abstaining. PROCLAMATIONS AND CEREMONIES Recognition of Pennington Elementary School's "Feed the Future" Backpack program. Chief Brennan recognized Brad Rupert of the Arvada Community Food Bank, Tom Ripp with Enterprise Wheat Ridge, Charlie Alt of the Wheat Ridge Optimists Club and Matthew Cromer, Principal of Pennington El'ementary for their contributions and hard work in creating this program which provides food for children and families of Pennington Elementary School in Wheat Ridge when the benefits of Free and Reduced Lunches runs out. Mr. Cromer offered gratitude for Chief Brennan's efforts in spearheading this program and presented him a collection of children's letters thanking him for his generosity. CITIZENS' RIGHT TO SPEAK Kyle Walpole of Evergreen appealed to the Council with complaints of misconduct by members of the Wheat Ridge Police Department. Mr. Walpole contends that Police personnel inappropriately raided his home in 2005 and seized items of personal property after his thenwife falsely accused him of inappropriate child photography, resulting in irreparable damage to his professional and personal life. He also contended that Wheat Ridge Police wrongly withheld evidence from him upon request and that some of that evidence no longer exists. exists. Steven Gillespie, Chief of the Wheat Ridge Fire District, announced the District Board's decision to hold a special election on May 4th for the election of three Board Members and to request approval of a mill levy property tax increase. Visit www.wrfire.org for additional information or contact the Fire Department directly at (303) 403-5900. Mr. Gillespie urged Council to support the District's requested mill levy increase for the benefit of the community's safety. CITY COUNCIL MINUTES: January 25, 2010 APPROVAL OF AGENDA ~ CONSENT AGENDA Page -2-A. Resolution 07-2010 -amending the fiscal year 2010 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $22,552 for the acceptance of a Tree Grant from Jefferson County for the purpose of planting trees in developed parks. B. Motion to encumber funds for 2010 Swimming Pool chemical purchases in an amount not to exceed $58,800. C. Motion to approve payment to Code Consultants International in the amount of $18,930 from Acc!. No. 01-122-700-704 for December 2009 Contract Building Inspections. . Consent Agenda was introduced and read by Mrs. Langworthy. Motion by Mrs. Langworthy for approval of the Consent Agenda; seconded by Mr. Stites; carried 8-0. PUBLIC HEARINGS AND ORDINANCES ON SECOND READING 2. Council Bill 30-2009 -An Ordinance amending Section 11-183 of the Wheat Ridge Code of Laws to require Pawnbrokers to submit electronic records and digital photographs of property and and persons who complete pawn transactions in the City. J Public Hearing continued from December 14, 2009. Council Bill 30-2009 was introduced by Mrs. Sang. City Clerk Michael Snow assigned Ordinance No. 1447. Steve Bullard, area manager of EZ Pawn, provided support for the proposed ordinance and commended Chief Brennan and Commander Lorenz for their cooperation and willingness to work with his company on these changes and finding a mutually beneficial solution . Mayor DiTullio closed the public hearing. Motion by Mrs. Sang to approve Council Bill 30-2009 (Ordinance 1447); seconded by Mrs. Langworthy; carried 8-0. DECISIONS, RESOLUTIONS, AND MOTIONS ;L Motion to approve the proposed changes to Council Rules of Order and Procedure. Motion by Mr. Reinhart to approve the proposed changes to the Council Rules of Order and Procedure; seconded by Mrs. Sang; carried 8-0. CITY COUNCIL MINUTES: January 25, 2010 ELECTED OFFICIALS' MATTERS Page -3-City Clerk Michael Snow requested the City Attorney provide assistance in outlining the impacts of the Supreme Court's decision in the Citizens United case on the State and City campaign regulations. Mr. Dahl agreed to prepare a memo advising the Clerk's Office, the Council and the Community on its effects. Mr. Reinhart clarified that the discussion undertaken by Council at the Special Study Session on January 19th , 2010 regarding their support of the proposed completion of the Northwest Corridor of C470 resulted in only a consensus vote, while Council Member Berry maintained the prerogative of a 'yes' or 'no' vote in support of the project as a Board Member of DRCOG. Mayor DiTullio handed out to Council an outline of the recommendations from the Building Code Task Force (amended to this packet). The Mayor highlighted several of the key recommended changes for the City's Building Code. The Wadsworth Summit held on January 13th was attended by 13 property owners to discuss the development of a new Mixed-Use Zone District. A similar meeting for businesses in the Northwest area of the City will take place at 6pm on Tuesday, January 26, 2010 at the Wheat Ridge Recreation Center. Meeting adjourned at 7:30p.m. d(~J;i-u-Michael S'now, City Clerk APPROVED BY CITY COUNCIL ON February 8,2010 BY A VOTE OF __ to __ Davis Reinhart, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. Special Meeting CITY OF WHEAT RIDGE, COLORADO February 1. 2010 Mayor DiTullio called the Special City Council Meeting to order at 6: 1 0 p.m. Councilmembers present: Karen Adams, Joseph DeMott, Tracy Langworthy, Davis Reinhart, Wanda Sang, and Mike Stites. Also present: City Clerk, Michael Snow; City Manager, Randy Young; City Attorney, Gerald Dahl; and Chief of Police, Dan Brennan. Council Members Karen Berry and Joyce Jay were absent. DECISIONS. RESOLUTIONS. AND MOTIONS 1.,. Motion to convene an Executive Session under Charter Section 5.7 .B(1)(D) for the purpose of a conference with the City Attorney for legal advice on specific questions: Police Department investigation procedures. Motion by Mr. Stites to hold an Executive Session and to adjourn the Special Meeting at the close 0 the Executive Session; seconded by Council Members Langworthy and Reinhart; carried 6-0. Executive Session was held . Council Member Joyce Jay arrived at 6:21 pm. Meeting adjourned at 6:35p.m. 4~~ Michael Snow, City Clerk APPROVED BY CITY COUNCIL ON February 8, 2010 BY A VOTE OF __ to _ _ Davis Reinhart, Mayor pro tem The preceding Minutes were prepared according to §47 of Robert's Rules of Order, i.e. they contain a record of what was done at the meeting, not what was said by the members. Recordings and DVD's of the meetings are available for listening or viewing in the City Clerk's Office, as well as copies of Ordinances and Resolutions. . , • City of J?WheatRLdge ITEM NO: ~AI DA TE: February 8, 20 I 0 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE PAYMENT TO COLORADO INTERGOVERNMENTAL RISK SHARING AGENCY (CIRSA) FOR 2010 WORKERS' COMPENSATION PREMIUM IN THE AMOUNT OF $207,750 AND 2010 PROPERTY/CASUALTY PREMIUM IN THE AMOUNT OF $153,164 o PUBLIC HEARING [gJ BIDSIMOTIONS o RESOLUTIONS QUASI-JUDICIAL: Deputy City Manager ISSUE: o ORDINANCES FOR I ST READING o ORDINANCES FOR 2 ND READING [gJ YES o NO The Colorado Intergovernmental Ri sk Sharing Agency (ClRSA) provides property/casualty and workers' compensation coverage for the City of Wheat Ridge. Each year the City of Wheat Ridge completes a CIRSA renewal application process for both property/casualty and workers' compensation coverage and the premium amount is based on the information provided in the applications. The pool billing amount is then reduced if the City is eligible for credits offered by CIRSA. The final payments for 2010 are $207,750 for workers' compensation and $153,164 for property/casualty. FINANCIAL IMP ACT: CIRSA premiums are budgeted line items in the 2010 adopted budget, General Government Central Charges account. BACKGROUND: Each year the City of Wheat Ridge completes a CIRSA renewal application process for both property/casualty and workers compensation coverage and the premium amount is based on the V:IFormslCAFtemplate Council Action Form February 8, 2010 Page 2 infonnation provided in the applications. The pool billing amount is then reduced if the City is eligible for credits offered by ClRSA. For 20 I 0 the City received Loss Control Audit Credits of $16,004 for worker's compensation and $5,234 for property/casualty. Additionally, the CIRSA board of directors proactively responded to the difficult economic conditions affecting its members by approving a special distribution from the Member Equity Accounts to additionally reduce the 20 I 0 insurance costs. The Member Equity Account Adjustment further reduced the workers' compensation premium by $68,993 and the property/casualty premium by $17,424. The adjusted workers' compensation payment for 2010 is $207,750, w~ich reflects a $62,335 reduction in premium from the $270,085 paid in 2009. The adjusted property/casualty payment for 2010 is $153 ,164, which reflects a $12,286 reduction in premium from the $165,450 paid in 2009. RECOMMENDATIONS: Staff recommends payment of the adjusted premiums. RECOMMENDED MOTION: "I move to approve payment to CIRSA for 20 I 0 workers' compensation premium in the amount of$207,750 and the 2010 property/casualty premium in the amount of$153, 164. Or, "I move table indefmitely the payment to CIRSA for workers' compensation and property/casualty premiums to for the following reason(s) " REPORT PREPARED BY; Patrick Goff, Deputy City Manager A TT ACHMENTS: I. Invoice # WI0134 Workers' Compensation Pool billing for 2010 2. Invoice # 100218 -Property /Casualty Pool billing for 2010 Invoice # WI0134 City of Wheat Ridge Patrick Goff 7500 W. 29th Ave. Wheat Ridge, CO 80033 January 1,2010 This invoice constitutes your Workers' Compensation Pool billing for 20 I 0: Workers' Compensation Coverage (see breakdown enclosed) EFFECTrvE DATES OF COVERAGE 01/01110-0 1/01111 Mcmbcr Equity Account Adjustment Loss Contro l Audit Credit TOTAL 2010 AMOUNT DUE, NET OF CREDITS The Board has established two options for p4ment of this contribution: AMOUNT DUE $292,747.00 $(68,993.00) $( 16,004.00) $207,750.00 I. Full payment on January I. Select th is option by paying the full amount due by February 15,20 I O. Payments made aftcr February 15 wil l be charged interest on 1/4 of the contribution at the current prime interest rate. 2. Four equal payments on January I, April I, July I, and October 1,20 I O. Notices will be sent on the due dates and payments will be cons idered delinquent 45 days following the due dates. Payments made late will bc charged interest on 114 of the contribution at the c urrent prime interest rate. Select this option by paying 1/4 of the amount due by February 15, 20 I O. Delinquencies are subj ect to CIRSA Bylaws, Article VIII (I) (a) and Article XV. This invoice incl udes a ll exposure changes reported to us from the time your renewal quote was ca lculated, August 13,2009, to the time the invoice was calculated, December 15,2009. Any changes between August 13 and December IS, including but not limited to the add ition or deletion of payroll, or amendment of a class code, are reflected in this invoice. Any changes after December 15 will be included in your payroll audit performed in February 20 I I. PLEASE REMIT PAYMENT TO: CmSAWC Dep:lrtment 543 Denver, CO 80291-0543 ATTACHMENT 1 CIRSA Workers' Compensation Pool Allocation ar20 10 Contribution Wheat Ridge Allocated 2010 Rating Allocated Contribution Rale per DescriEtion Ci\le~O~ Pal!oll S292,747 SIOO of Pal' Landscape and Gardening -New InSlallations 0042 $0 SO Asphalt Works, Drivers 1463 $0 SO Photography 4361 $0 $0 Parking Meter Maintenance & Voting Machine Repair 5192 $0 $0 Carpentry including Interior Finish or Trim 5437 $0 SO Streets, Road, Bridge Construction and Repair 5506 $546,490 S26,927 S4.93 Excavation 6217 SO SO Street Lighting and Trame Signal Construction or Repair 6325 $90,624 $3.812 $4 .21 Marina -Sale or Repair, Operation or Baal Docks 6826 SO $0 Ambulance Drivcr -Paid 7370 SO $0 Drivers N.O.C. including Parking MeIer Readers. Library Bookmobile 7380 $0 $0 Transportation -All Transit Bus Workers including Drivers 7382 SO SO Airport or Helicopter Operations -Ground Crew 7403 SO SO Gas -All Employees including Meter Readers 7502 SO $0 Water -Al l Operations including In sta llation. Construction or Repair; Meter Readers 7520 $0 $0 Electric -including Meier Readers 7539 $0 $0 Sewage Disposal ~ All Operations including Installation, Construction or Repair 7580 SO SO Garbage Works, Landfill 7590 SO SO Firefighters & Chief 7710 SO SO Firefighters -Paid and Unpaid Volunteers 771 1 $0 SO Volunteer Search & Rescue or Amb. Teams I 7719 SO SO Police & Chief; Trame Controllers I 7720 $5,358.048 $ 146, 184 $2.73 Police -Volunteers Paid 7720.1 $0 $0 Police -Volunteers Unpaid 7720.2 SO $0 Civil Defense Storage Warehouse 8292 $0 SO Auto or Mobile Equipment Maintenance or Repair 8380 $ 108.510 $2.237 S2.06 Field Engineers & Surveyors 8601 S561.129 S2,7 14 50.48 Case & Social Workers; Claim Adjusters 8742 $47,608 $ 152 SO.32 Clerical, Librarians, Judges 8810 $3,286,526 $6,897 $0.21 Councilrrrustees -Paid 88 10.1 $0 $0 Appointed Boards & Conun. -Paid 8810.2 $0 SO Councilrrrustces -Unpaid 8811 $140,400 $77 $0.05 Appointed Boards & Comm. -Unpaid 88 11.1 S I, 107,600 S607 $0.05 Animal Control 8831 S280,792 S4.663 $1.66 Chi ld Day Care 8868 8868 563, 190 $311 $0.49 Building Management and Maintenance 9015 $29 1,500 S8,538 $2.93 Fairground. Amllsement Park, Ice and Roller Skating Rink 9016 $0 $0 Golf Courses 9060 $0 $0 Restaurant & Food Service 9082 $0 SO Parks and Recreation including Swimming Pool Employees 9102 $2,763.073 $71,855 $2.60 Theatre -All Except Actors 9154 50 $0 Theater -Actor 9156 SO SO Ski Trail Maintenance and Ski Lift Employees 9180 SO SO Cemetery 9220 $0 $0 Street Cleaning & Snow Removal 9402 $33.712 $1,480 $4 .39 Refuse & Garbage Collection including drivers 9403 $0 $0 Not Otherwise Classified -Ficld and Oflicc 9410 $ 1,539.221 S16.292 $1.06 Totals $ 16,218.423 S292,747 City of Wheat Ridge Patrick Goff 7500 W. 29th Ave. Wheat Ridge, CO 80033 This invoice constitutes your Prope.ty/Casualty Pool billing for 20 I 0: Invoice #: 100218 January 01,2010 EFFECTIVE DATES OF COVERAGE Property/Casualty Coverage (see breakdown enclosed) Member Equity Account Adjustment Loss Control Audit Credit 01 /01110-01 /01 /11 TOTAL 2010 AMOUNT DUE, NET OF CREDITS The Board has established two options for payment of this contribution: I I AMOUNT DUE $175,822.00 $( 17,424.00) $(5,234.00) $153,164.00 I. Full payment on January I. Select this option by paying the full amount due by February 15, 20 I O. Payments made after February 15 will be charged interest on 1/4 of the contribution at the current prime interest rate. 2. Four equal payments on January I, April I, July I, and October 1,20 I o. Notices will be sent on the due dates and payments will be considered delinquent 45 days following the due dates. Payments made late will be charged interest on 1/4 of the contribution at the current prime interest rate. Select this option by paying 1/4 of the amount due by Febnrary 15, 20 I O. Delinquencies are subject to CIRSA Bylaws, Article VIII (I) (al and Article XV. This invoice includes all exposure changes reported to us from the time your renewal quote was calculated, August 21,2009, to the time the invoice was calculated, December 15,2009. Any changes between August 21 and December 15, including but not limited to the addition or deletion of buildings, mobile equipment and automobiles, are reflected in this invoice. Any changes afler December 15 will be billed or credited separately. This invoice does not include any optional coverages your entity has selected . A separate bill will be sent for any such coverages. PLEASE REMIT PAYMENT TO: CIRSA Department 543 Denver, CO 80291-0543 ATTACHMENT 2 CIRSA Property/CasulIlty Pool Allocation of20 I 0 Contribution Coverage Period: 01 /01 /2010 to 01 /01 /2011 Wheat Ridge Deductible Contribution Net Loss Fund for Claims to $250,000: per Occurrence General Liability $150,000 $1,816 Separately Rated Exposure Liability $150,000 $84 Public Officials E&O Liability $150,000 $6,252 Police Professional Liability $150,000 $7,781 Auto Liability $10,000 $13,327 Auto Physical Damage $10,000 $2,446 Pr~erty Damage $10,000 $17,669 Subtotal Net Loss Fund $49,375 Administrative Fee Allocation $63,918 Claims Servicing Fee Allocation $12,555 Property Excess/Reinsurance Premiums ($500,500,000 per occurrence) J $28,798 J Excess Fund Contributions: All Losses from $250,000 to CIRSA's Self Insured Retention $27,509 Less: Available Balance in your Member Equity Account ($27,509) Net Excess Fund Contribution $0 Liability Excess/Reinsurance from $600,000 to $5,000,000 for Police Professional, Public Officials Errors & Omissions, and General Liability; except Automobile Liability which is limited to $1 ,500,000. $21 ,175 Reserve Fund $0 Total 2010 Contribution $175,822 The above allocation of contribution does not include any incentive credit(s) that you may have received. These credits may be used to reduce your bill. See your quote sheet (Attachment B) for details of credits received. • • , • City of • ? WlieatRL.dge ITEM NO: --1.:B , DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: A MOTION TO APPROVE THE PU,RCHASE OF AN AUTOMATIC LICENSE PLATE READER (ALPR), FUNDED BY THE EDWARD BYRNE JUSTICE ASSISTANCE GRANT (JAG) IN THE AMOUNT OF $20,425 o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS QUASI-JUDICIAL: ISSUE: DYES o ORDINANCES FOR I ST READING o ORDINANCES FOR 2ND READING ~ NO Automatic License Plate Readers (ALPR) represent a relatively new technology in law enforcement at the state, local, and federal levels. These systems are designed to attach to a mobile police vehicle and scan license plates which are either stationary or moving. The system "reads" the license plates and compares them to state and federal law enforcement databases to identity stolen vehicles, wanted persons, sexual predators, AMBER Alerts, missing persons, and other law enforcement bulletins and notifications. Through the use of the Edward Byrne Justice Assistance Grant (JAG), the Wheat Ridge Police Department requests the purchase of this equipment to further the efforts of law enforcement and safety in the community. Through the approved City of Wheat Ridge bid process, PIPS/Federal Signal has been selected as the company to provide this equipment at the cost of$20,425. PRIOR ACTION: None. BACKGROUND: The City of Wheat Ridge has never owned or leased this equipment or similar products. The system targets vehicle-related crime and operators who are not properly licensed or who may be wanted in connection with a crime, such as a stolen, unregistered or uninsured vehicle. The system consists of two cameras mounted on a police cruiser for routine patrols during a shift. While patrolling, the camera captures images of all surrounding license plates and sends the images of the vehicle and the license plate to the officer's laptop screen in the cruiser. The computer then searches local, state and federal databases and will send an alarm to the officer if it identifies a vehicle/operator as stolen, wanted, or in violation of the law. A critical component of the system is that it is easy to use. Once the officer logs in, he or she does not need to do anything until an alarm is sounded. When the alarm sounds, the officer then initiates a further inquiry before taking action. This technology enables one one officer to query thousands of license plates each day, many more than our officers coulo do hy manually inputting the data. This unit is capable of querying 1,500 plate numbers per hour. FINANCIAL IMPACT: By utilizing funding through the Edward Byrne Justice Assistance Grant, the City can purchase an ALPR without using General Fund money. The Police Department will also use JAG funds of approximately $2,000 in the second year of operation, to purchase a maintenance agreement for the equipment. The third and subsequent years of operation will require an annual cost of $2,000 that may need to be budgeted if grant money becomes unavailable. RECOMMENDATIONS: Staff recommends Council approve the payment of$20,425 to PIPS/Federal Signal, the company selected through the approved City of Wheat Ridge bid process, for the purchase of an ALPR. RECOMMENDED MOTION: "1 move to approve the purchase of an Automatic License Plate Reader (ALPR), funded by the Edward Byrne Justice Assistance Grant (JAG) in the amount of$20,425. Or, "1 move to table indefinitely the approval of an Automatic License Plate Reader (ALPR), funded by the Edward Byrne Justice Assistance Grant (JAG) in the amount of $20,425 for the following reasons: ______________ " REPORT PREPARED BY: Jim Lorentz, Division Commander Daniel Brennan, Chief of Police ATTACHMENT I. Staff Report-Automatic License Plate Readers (ALPR) , .. • ~ . • City of . '~Wheat~dge ~OLlCE DEPARTMENT Memorandum TO: Mayor DiTullio and City Council THROUGH: Randy Young, City Manager Daniel G. Brennan, Chief of Police FROM: Jim Lorentz, Division Commander Support Services Division DATE: February 1, 2010 (for February 8 Council Meeting) SUBJECT: Staff Report -Automatic License Plate Readers (ALPR) EXECUTIVE SUMMARY: Automatic License Plate Reader (ALPR) technology uses specialized camera systems and computers to quickly capture images of vehicle license plates. The ALPR system can capture the image of a license plate at a distance of approximately 30 feet and at closing speeds of up to 150 mph. The ALPR system can capture the image of several license plates each second. The computer translates the image of the license plate into a text file which can be compared to law enforcement databases. The system "reads" the license plates and compares them to state and federal law enforcement databases to identify stolen vehicles, wanted persons, sexual predators, AMBER Alerts, missing persons, and other law enforcement bulletins and notifications. Through the use of the Edward Byrne Justice Assistance Grant (JAG), the Wheat Ridge Police Department requests the purchase of this equipment to further the efforts of law enforcement and safety in the community. Through the approved City of Wheat Ridge bid process, PIPS/Federal Signal has been selected as the company to provide this equipment at the cost of $20,425. STATEMENT OF THE ISSUES: The ALPR system consists of two cameras mounted on a police cruiser for routine patrols during a shift. While patrolling, the camera captures images of all surrounding license plates and sends the images of the vehicle and the license plate to the officer's laptop screen in the cruiser. The computer then searches local, state and federal databases and will send an alarm to the officer if it identifies a vehicle/operator as stolen, wanted, or in violation of the law. A critical component of the system is that it is easy to use. Once the officer logs in, he or she does not need to do anything until an alarm is sounded. When the alarm A TT ACHMENT 1 Staff Report -Automatic License Plate Reader 2010 February 1, 2010 Page 2 sounds, the officer then initiates a further inquiry before taking action. This technology enables one officer to query thousands of license plates each day, many more than our officers could do by manually inputting the data. This unit is capable of querying 1,500 plate numbers per hour. RELATIVE FACTS: Officers of the Wheat Ridge Police Department tested an ALPR system owned by the Lakewood Police Department. Officers took the system to the Kipling Village Apartments and were able to scan the license plates in the entire parking lot in approximately two minutes. Officers were able to capture images of all the license plates in the Wal-Mart parking lot, also in approximately two minutes. During a two-hour demonstration period, the ALPR system captured over 2,000 license plate images. The ALPR system returned 30 license plates that matched license plates listed on law enforcement databases. Twenty-eight of those matches were for license plates associated with revoked driver's licenses, and two of them were license plates associated with warrants. Clearly, this demonstration of only two hours indicated that the ALPR system would produce dramatic results if used in Wheat Ridge on a regular basis. FINANCIAL IMPACT: By utilizing funding through the Edward Byrne Justice Assistance Grant, the City can purchase an ALPR without using General Fund money. The Police Department will also use JAG funds of approximate~y $2,000 in the second year of operation, to purchase a maintenance agreement for the equipment. The third and subsequent years of operation will require an annual cost of $2,000 that may need to be budgeted if grant money becomes unavailable. ALTERNATIVES CONSIDERED: None. If this item is not purchased, the request for grant funding would have to be amended. RECOMMENDATION: Staff recommends Council approve the payment of $20,425 to PIPS/Federal Signal, the company selected through the approved City of Wheat Ridge bid process, for the purchase of an ALPR. JL:DB · , City of !?"WheatRL..dge [TEMNO:lC. DATE: February 8, 20 I 0 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO ENCUMBER FUNDS FOR 2010 WRTV8 VIDEOGRAPHER SERVICES IN AN AMOUNT NOT TO EXCEED $36,000 o PUBLIC HEARING ~ BIDS/MOT[ONS o RESOLUTIONS o ORDINANCES FOR 1ST READING o ORDINANCES FOR 2ND READING QUASI-JUDICIAL: 0 YES ~ NO g~911 ISSUE: Should the City Council approve the requested encumbrance for 20 I 0 WRTV8 Videographer Services in an amount not to exceed $36,000? PIUOR ACTION: City Council approved RFP-09-38 Video Services for Channel 8 at the December 8, 2008 City Council meeting. Per the Video Services Agreement with l.O.T.K. Media, the City has a first year renewal option which was effective December 9, 2009. FINANCIAL IMPACT: Funding in the amount of $36,000 was budgeted in account #01-111-700-704. On June 8, 2009, City Council established a spending approval limit of$15,000 for the City Manager's Office. Total expenditures for videographer services will exceed $15,000, thus requiring approval by the Council. BACKGROUND: [n 2009, the City hired Jesse Johnson of l.O.T.K. Media following the formal bid process with the Purchasing Division to provide videography services for WRTV8. The 2009 contract V:IFomlslCAFtemplate Council Action Fonn February 8, 20 I 0 Page 2 approved by City Council was in a not to exceed amount 0[$44,700. In 2010, the not to exceed amount 0[$36,000 reflects a decrease 0[$8,700 as a result of budget cutbacks in 2009. Videography services for 2010 includes: encoding and scheduling (includes uploading DVDs from other communities such as Let's Talk with Ed Sardella and Off the Page as well as programming the videostreaming software and scheduling programming each month), b-roll (gathering of video footage at events and programs used for future programming), taping of City Council and Planning Commission meetings, a Commlmity Election forum and II Wheat Ridge Top of the Hour programs. The new approach that the City took to the Top of the Hour programming in 2009 proved to be successful with the City being recognized with two national awards from the City-County Communications and Marketing Associ<jtion (3CMA) for the Comprehensive Plan (1 st place regularly scheduled programming) and Coffee with a Cop (2nd place public service announcement) videos. RECOMMENDATIONS: Staff recommends approval of the requested encumbrance. RECOMMENDED MOTION: "1 move to approve a motion to encumber funds for 20 I 0 WRTV8 Videographer Services in an amount not to exceed $36,000." Or, "1 move to postpone indefmitely the m?tion to encumber funds for 20 I 0 WRTV8 Videographer Services in an amount not to exceed $36,000 for the following reason(s) ." REPORT PREPARED BY: Heather Geyer, Assistant to the City Manager/Public Information Officer · , City of -p Wheat RLdge ITEM NO: DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO ENCUMBER FUNDS FOR 2010 CONNECTIONS NEWSLETTER DESIGN AND PRINT SERVICES IN AN AMOUNT NOT TO EXCEED $71,127.14 o PUBLIC HEARING [gJ BIDS/MOTIONS o RESOLUTIONS QUASI-JUDICIAL: Deputy City Manager ISSUE: o ORDINANCES FOR I ST READING o ORDINANCES FOR 2ND READING DYES [gJ NO Should City Council approve the requested encumbrance for the 2010 Connections Newsletter in an amount not to exceed $71 , 127.14? PRIOR ACTION: City Council approved RFP-09-39 Connections Newsletter Design and Print Services to Communication Infrastructure Group (CIG) at the December 8, 2008 City Council meeting. Per the Video Services Agreement with C.I.G., the City has a first year renewal option which was effecti ve December 9, 2009. FINANCIAL IMPACT: Funding in the amount of$71 ,127.14 was budgeted in account #01 -111-700-750. Funding includes: design (creation of special inserts such as the Comprehensive Plan insert in the last last newsletter, creation of advertisements as well as the overall layout), printing, and postage. On June 8, 2009, City Council established a spending approval limit 0[$15,000 for the City Manager's Office. Total expenditures for design and print services of the newsletter will exceed $15,000, thus requiring approval by the Council. V:IFormslCAFtemplate Council Action Fonn February 8, 2010 Page 2 BACKGROUND: Tn 2009, the City hired C.I.G. following the competitive bid process to assist with the design and production of the quarterly Connections Newsletter. The newsletter is produced on a quarterly basis and mailed to every household and business in Wheat Ridge. The City will continue its efforts in 2010 to position Connections as a reliable and enjoyable source of information. Staff plans to submit the Connections Newsletter to the 20 I 0 City-County Communications and Marketing Association (3CMA) Savvy Awards program. RECOMMENDA TlONS: Staff recommends approval of the requested encumbrance. RECOMMENDED MOTION: "I move to approve a motion to encumber funds for the 20 I 0 Connections Newsletter Design and Print Services in an amount not to exceed $71 ,127. 14." Or, "1 move to postpone indefinitely the motion to encumber funds for the 20 I 0 Connections Newsletter Design and Print Services in an amount not to exceed $71,127.14 for the following reason(s) " REPORT PREPARED BY: Heather Geyer, Assistant to the City Manager/Public Information Officer •• • _ • City of ? Wheat R;L.dge ITEM NO: l£ \ DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: A MOTION TO APPROVE THE Pl}RCHASE OF AN AUDIONISUAL SYSTEM FOR THE POLICE CHIEF'S CONFERENCE ROOM, FUNDED BY POLICE INVESTIGATIONS SEIZURE FUND 17, IN THE AMOUNT OF $16,264 D PUBLIC HEARING ~ BlDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: ClliefO(P6lice ISSUE: DYES D ORDINANCES FOR I ST READING D ORDINANCES FOR 2ND READING ~ NO The PDlice Department is requesting a complete audio/visual system to be installed in the Police Chiefs Conference Room. The media plan developed for this room includes an installed projector, speakers, and equipment rack that will eliminate cables; as well as an interactive, multi-touch "Starboard" which acts as a computer monitor, screen, whiteboard, and control panel all in one. Funding for this project has been approved using money from the Police Investigations Seizure Fund 17. Through the approved City of Wheat Ridge bid process (RFP #09-44),5280 Digital has been selected as as the company to provide this equipment at the cost of $16,264. PRIOR ACTION: None. BACKGROUND: The Police Department has a limited number of rooms that can be used for meetings. The Council Action Form -Police Chiefs Conference Room AIV System 20 I 0 February 8, 2010 Page 2 Chiefs Conference Room is one such room in the department, and is used on a daily basis. A large percentage of these meetings require the use of audio/visual equipment. Currently, there is a need to set up and tear down this equipment, sometimes several times per day. When the equipment is set up, there are cables and a temporary set up that takes up much of the very limited space in the room. This type of temporary set up does not look very professional, is not conducive to productive meetings, and does not have state-of-the-art capabilities that would contribute to an effective and efficient environment. The City of Wheat Ridge has upgraded media systems in other areas. The system will be used for strategic planning in a variety of areas of the police department. With limited meeting space, other departments of the City also use the room and will benefit from t~e audio/visual system. FINANCIAL IMPACT: By utilizing utilizing funding through the Police Investigations Seizure Fund 17, the City can purchase this audio/visual system without using General Fund money. RECOMMENDATIONS: Staff recommends Council approve the payment of $16,264 to 5280 Digital, the company selected through the approved City of Wheat Ridge bid process, for the purchase of an audio/visual system for the Police Chiefs Conference Room. RECOMMENDED MOTION: "I move to approve the purchase of an audio/visual system for the Police Chiefs Conference Room, funded by the Police Investigations Seizure Fund 17 in the amount of $16,264. ) Or, "I move to table indefinitely the purchase of an audio/visual system for the Police Chiefs Conference Room, for the following reasons: " REPORT PREPARED BY: Jim Lorentz, Division Commander Daniel Brennan, Chief of Police . , • _ r City of ? WheatRL-dge ITEMNO: ~I DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE THE ANNUAL RENEWAL FOR THE COMPUTER AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM IN THE AMOUNT OF $71,307 TO LOGISTIC SYSTEMS, INC. o PUBLIC HEARING ~ BIDS/MOTIONS o RESOLUTIONS QUASI-nJDICIAL: Deputy City Manager ISSUE: o ORDINANCES FOR I ST READING o ORDINANCES FOR 2ND READING o YES ~ NO Ci~ The annual renewal of licensing and support of the existing computer aided dispatch (CAD), records management system (RMS), and mobile field reporting Logisys First Report (LFR) is necessary to maintain the software for the police department. The annual renewal of Licensing and support will cost $71,307 which has been approved in the 20 I 0 IT Budget. PRIOR ACTION: None FINANCIAL IMP ACT: $71,307 budgeted for 20 lOin the IT Budget BACKGROUND: The proposed annual renewal of licensing and support of the existing computer aided dispatch (CAD), records management system (RMS), and mobile field reporting Logisys First Report (LFR) is necessary to maintain the software for the police department and public safety. The annual renew oflicensing and support will cost $71,307.00 of which the V:IFormslCAFtemplate Council Action Fonn February 8, 2009 Page 2 funds have been approved in the 2010 IT Budget. This package is all inclusive for licensing and all technical support services. It includes software upgrades and bug fixes and patches, plus technical support to implement these software enhancements and fixes. Currently, the CAD, RMS and LFR systems are functional on Dell PowerEdge Server that will be budgeted to be replaced in 201 1. The continued renewal of the annual licensing and support contract is a strategic move to maintain and keep the CAD, RMS and LFR software up to date. This will be advantageous to the City's Infonnation Technology Division allowing for support and maintenance to be proactive. RECOMMEND A TIONS: Staff recommends approval of the annual renewal for the computer aided dispatch and records management system. RECOMMENDED MOTION: "[ move to approve the support and licensing renewal for the computer aided dispatch and records management system to Logistic Systems in the amount of $71 ,307. Or, Or, "\ move to postpone indefinitely the renewal of the computer aided dispatch and records management system to Logistic Systenp for the following reason(s) ________ " REPORT PREPARED AND REVIEWED BY: Michael Steinke, IT Manager Patrick Goff, deputy City Manager ATTACHMENTS: I. Logistic Systems Invoice # 020670 LOGISTIC SYSTEMS, INC 3000 PALMER STREET MISSOULA, MT 59808 Sold WHEAT RIDGE (CITY OF) PD To : ATTN: KENT KUDEBEH 7500 ,,] 29TH AVE vJHEAT RIDGE, CO 80033 Ship Via. : Ship Date: 01/22/10 Due Date. : 01/22/10 Terms .... : RECEIPT Item I .D. /Desc . Ordered LOGISYS FIRSTCALL CAD SYSTEM E911 ANI/ALI INTERFACE ZETRON TDD INTERFACE SPECTRACOM NETCLOCK INTERFACE CCIC/NCIC INTERFACE MOBILE COMPUTING INTERFACE *************** * * * I N V 0 ICE * * * *************** Document Number: 020670 Document Date: 01/22/10 Page: 1 Ship "JHEAT RIDGE (CITY OF) PO To: ATTN: KENT KUDEBEH Shipped 7500 W 29TH AVE WHEAT RIDGE, CO 80033 Cust 1. D ... . .. : WHEATP P . o. Number .. : P.O. Date .... : 01/22/10 Job/Order No . : Salesperson . . : Unit Price Net TX 13070.00 E 1104 . 00 E 737.00 E 582.00 E 582 . 00 E 2322 . 00 E LOGISYS DATATRAK RECORD MANAGEMENT SYST 28799.00 E RMS TO JUVENILE DEFENDER SYSTEM RMS TO COURT I NTERFACE LOGISYS FIELD REPORTING SOFTWARE Subtotal: ATTACHMENT 1 1078.00 E 848 . 00 E 11561. 00 E Continued . ... 60683 . 00 LOGISTIC SYSTEMS, :NC 3000 PALMER STREET MISSOULA, MT 59808 Sold WHEAT RIDGE (CITY OF) PO To : ATTN: KENT KUDEBEH 7500 W 29TH AVE WHEAT RIDGE, CO 80033 Ship Via. : Ship Date: 01/22 /10 Due Date.: 01/22 /10 Terms .. . . : RECEIPT *************** * * * J N V 0 ICE * • * *************** Document Number : 020670 Document Date: 01/22/10 Page: 2 Ship \1}EEAT RIDGE (CITY OF') PO To : A'T"l'N: KENT KUDEBEH 7500 'tV 29'rH AVE WHEAT RIDGE, CO 80033 Cust I . D ..... ': WHEATP P . O. Number .. : P.O . Date .... : 01 /22/10 Job/Order No . : Sal esperson . . : Item I.D. /Desc . Ordered Shipped Unit Price Net NOR'l'HSTAR CAD LFR ACCIDENT MODULE INTERFACE TO DYNAMIC IMAGING MUGSHOT SOLUTION INTERFACE UTILITY FOR PD MAGIC NORTHSTAR ADVANCED 2010 LICENSE AND l".AINTENANCE FEES 2.70% CPI ADJ THIS INVOICE REPLACES INVOICE *020661 DATED 01/20/2010 Send billing error notice in writing within 60 days of Inv date to above address or by email to astee1e@edulog.com. Serv charges at 12% annually will be added to past due accts. Subtotal: Tax ..... ; Total ... : 3381. 00 1537 . 00 336.00 671. 00 4699.00 0 . 00 71307 . 00 0 . 00 71307.00 TX E E E E E I' E .. • City of ? WheatRLdge ITEM NO: l 61 DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: MOTION TO APPROVE PAYMENT OF THE ANNUAL SALES TAX INCREMENT FOR THE ~OWN CENTER, WHEAT RIDGE CYCLERY AND WALGREENS PROJECTS IN THE AMOUNT OF $277,482 TO THE WHEAT RIDGE URBAN RENEWAL AUTHORITY D PUBLIC HEARING [8J BIDS/MOTIONS D RESOLUTIONS QUASI-JUDICIAL: Deputy City Manager ISSUE: D ORDfNANCES FOR 1sT READrNG D ORDfNANCES FOR 2 ND READfNG [8J YES D NO The Town Center Urban Renewal Plan, the Wheat Ridge Cyclery Improvements Agreement and the 38"h Avenue Corridor Redevelopment Plan all allow for the utilization of Tax Increment Financing (TlF) to share back a certain portion of property and/or sales tax increment with the Wheat Ridge Urban Renewal Authority (WRURA). The property tax increment for the Town Center Plan expired in 2006; the Cyclery project generated $14,489 in property tax increment; and the 38"h Avenue Plan (former Walgreens project) generated $12,295 in property tax increment. Property tax increment is distributed directly to the WRURA from Jefferson County. However, sales tax increment must be distributed to the WRURA by the City at the end of the fiscal year. The sales tax share back amounts are $232,317, $14,581 , and $30,584, respectively for a total of $277,482. FINANCIAL IMPACT: The 2009 budget includes a total of $315,000 for sales tax share back with the WRURA. BACKGROUND: The City adopted the Wheat Ridge Town Center Urban Renewal Plan on December 14, 1981 which provided for the utilization of sales tax increment in the commercial area east of Wadsworth Boulevard, between West 38th Avenue and West 44th Avenue. On October 22, 2007, V:IFormslCAFtemplate Council Action Form February 8, 2010 Page 2 Council approved Resolution 44 which amended the lOA to remove the $100,000 annual sales tax increment cap. The total sales tax increment generated by the Town Center project in 2009 was $464,634. Fifty percent, or $232,317, is to be shared back with the WRURA. The WRURA and Wheat Ridge Cyclery entered into an Improvements Agreement on March 20, 2007 for improvements to the Cyclery property located at 7085 W. 38th Avenue. It was the WRURA's desire to assist the Cyclery in making a number of improvements to the property, which would improve the public appearance of the property, remedy its deterioration, maintain a positive business environment in the neighborhood, and serve as an anchor to attract other desirable businesses to the neighborhood. As an inducement to the Cyclery to complete certain improvements, WRURA agreed to reimburse to the Cyclery those costs associated with these improvements by implementing tax increment fmancing. Under the Agreement, the Cyclery will be receiving 100% of both the property tax and sales tax incremental revenue generated by the expansion of the business. The Agreement establishes WRURA's maximum obligation for reimbursement at $264,180, or 10 years of sales and property tax increment, whichever occurs first. The maximum obligation is equal to the estimated costs of the eligible improvements. The total sales tax increment generated by the Wheat Ridge Cyclery project in 2009 was $14,581. These funds are due to the Wheat Ridge Urban Renewal Authority who will in turn make payment to Wheat Ridge Cyclery. The 38th Avenue Corridor Redevelopment Plan was amended on October 28, 2003 by City Council to implement TIF for the proposed Cornerstone development project at 38th Avenue and Sheridan Boulevard (Walgreens). Development negotiations failed for the project and on September 22, 2008, the Authority entered into a Settlement and Mutual Release Agreement with Cornerstone. Although the proposed Walgreens project was never initiated, the TTF "clock" started on October 28,2003. The Authority received the first property tax increment distribution in 2008 (2007 taxes payable in 2008) for the Walgreens project in the amount of$12,429 and received $12,295 in 2009. Sales tax increment totaled $30,584 since the initiation of the TIF through May 2009. Due to the fact that the Cornerstone redevelopment project was never initiated and the current TIF revenue stream from the properties is relatively small, City Council suspended the TIF on June 8, 2009; therefore this will be the last property and sales tax increment distribution to the WRURA for the Walgreens project. RECOMMENDATIONS: Staff recommends payment of the sales tax increment to WRURA. Council Action Fonn February 8, 20 I 0 Page 3 RECOMMENDED MOTION: " I move to approve payment of the annual sales tax increment for the Town Center, Wheat Ridge CycIery and Walgreens projects in the amount 0[$277,482 to the Wheat Ridge Urban Renewal Authority." Or, " I move deny payment of the annual sales tax increment for the Town Center, Wheat Ridge CycIery and Walgreens projects for the following reason(s): _______ " REPORT PREPARED BY; Patrick Goff, Deputy City Manager , . , .' • • City of ?Wheat~dge ITEMNO:~ ~ I DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION 09-2010 -A RESOLUTION AMENDING THE FISCAL YEAR 2010 BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION FOR THE RE-APPROPRIATION AND RE-ENCUMBRANCE OF 2009 FISCAL YEAR ENCUMBERED FUNDS IN THE AMOUNT OF $1,724,011.96 o PUBLIC HEARING o BIDS/MOTIONS ~ RESOLUTIONS o ORDINANCES FOR 1ST READING o ORDINANCES FOR 2ND READING QUASI·JUDICIAL: ~ YES o NO g~o1~ ISSUE: There are 44 open purchase orders from the 2009 budget that need to be carried over into the 20 I 0 budget. Each purchase order is associated with a specific project that was not fully completed in the 2009 fiscal year. The funds which were encumbered for these purchase orders were transferred to the unreserved fund balance of the relevant fund when the purchase orders were closed. To continue these projects in 2010, a supplemental budget appropriation in the amount of $1,724,011.96 is necessary to transfer these ftmds into specific budget line items in the 20 I 0 Budget. Approximately 63 percent of this amount is for the park construction at 38'" Avenue and Kipling Street. FINANCIAL IMPACT: A supplemental budget appropriation is requested in the amount of $1,724,011.96. When the purchase orders were closed on December 31, 2009 the funds encumbered for those purchase orders were transferred to the unreserved fund balance in each of the following funds. Therefore, there are adequate funds in the various unreserved fund balances to meet this request and there will not be a net negative effect to the unreserved fund balances. The funds will be distributed as follows. A detailed list of open purchase orders for 2009 is attached. V:\Forms\CAFtemplate Council Action FOnTI February 8, 20 I 0 Page 2 General Fund Capital Investment Fund Open Space Fund Conservation Trust Fund Total BACKGROUND: $300,363.72 $107,464.24 $897,848.82 $418,335.18 $1 ,724,0 I 1.96 Swanborst & Company LLC, the City's independent auditor, included the following note and recommendation in their 2004 Audit Management Letter dated March 25, 2005 : The City currently utilizes encumbrance accounting. State bu,dget law requires the re-appropriation of purchase orders and projects for each new budget year. While the City is a home-rule city and is not required to follow the State law, current practice throughout Colorado does not include the use of encumbrances. We recommend that the City consider utilizing generally accepted accounting principles (GAAP) for its budgeting basis. This will allow the City to use a single basis of accounting and simplify the budgeting and accounting processes. City Council accepted the 2004 Comprehensive Annual Financial Report on August 8, 2005 and approved a motion to direct staff to implement this recommendation. RECOMMENDATIONS: Staff recommends approval of the supplemental budget appropriations. RECOMMENDED MOTION: "[ move to approve Resolution 09-2010 -A Resolution Amending the Fiscal Year 2010 Budget to Reflect the Approval of a Supplemental Budget Appropriation for the Re-appropriation and Re-encumbrance of2009 Fiscal Year Encumbered Funds in the Amount of$I,724,011.96 Or, "I move to postpone indefinitely Resolution 09-2010 for the following reason(s): REPORT PREPARED BY; Patrick Goff, Deputy City Manager ATTACHMENTS: 1. Open Purchase Orders for 2009 2. Resolution 09-2010 PO GENERAL FUND 01-109-650-660 59767/3 59767/4 01-109-650-660 ORDERED 03/16/09 03/16/09 CITY OF WHEAT RIDGE OPEN PURCHASE ORDERS AS OF 12/31/09 DESCRIPTION OPERATING SUPPLIES FEDERAL 95 GR. FMJ AE380AP FEDERAL 125 GR. HI-JHP C357B TOTAL OPEN QTY 1.00 1. 00 OPEN AMT 179.00 197 . 00 376.00 ORIG AMT 179.00 197.00 Page VENDeR NO/NAME 22923 ULTRAMAX AMMUNITION 22923 ULTRAMAX AMMUNITION Descrl.ptJ.on: Court Marshal Ammunition . Ammunition rakes between two and eigllteen months to ship. Unknown de livery dale. 01-118-800-812 59876/1 59876/2 01-118-800-812 Description : 01-120-700-750 59632/1 01-120-700-750 Description: 01-122-700-704 60094 01-122-700-704 Description: 01-204-700-776 60055/1 01-204-700-776 Description: 09/11/09 09/11/09 BUILDING IMPROVEMENTS CITY HALL TRANSFORMER REPLACEMENT CONTINGENCY 1. 00 1. 00 10,590.00 1,059.00 TOTAL 11,649.00 10,590 . 00 1,059.00 29651 KENNY ELECTRIC SERVICE INC 29651 KENNY ELECTRIC SERVICE INC Project completed January 9, 2010. Waiting on receipt of inVOice, payment. in February 20 ) 0. 12/05/08 PROFESSIONAL SERVICES CONSULT CONVERT LAND DATABASE TOTAL 1. 00 1,250.00 1,250.00 2,200.00 29929 THOMAS BLACK Project ongoing through 2010 ...... orking with consultant on consolidating past and future land use c ase database . 12/31/09 CONTRACTUAL SERVICES BUILDING INSPECTION SERVICES TOTAL 1. 00 16,465.36 16,465.36 Contractual building inspection services for July 20, 2009 storm damage. 12/31/09 OTHER EQUIP. MAINTENANCE MODIFICATIONS TO DISPATCH DOOR 1. 00 914.00 TOTAL 914.00 16,465.36 30221 COLORADO CODE CONSULTING 914.00 22233 VARIOUS VENDORS Project completed January 27, 2010. Waiting on receipt of invoice, payment in February, 2010 . ATTACHMENT 1 1 PO 01-207-650-657 59720/1 59945/1 59945/3 59983/1 59983/2 59983/3 59983/4 59992/1 59992/2 59992/3 59995/1 59995/2 59995/3 01 -207-650-657 Description: 01-211-650-660 59988/1 59988/2 59988/3 59988/4 59988/5 59988/6 59988/7 59988/8 01-211-650-660 Description: 01-303-650-662 59970/1 01-303-650-662 Description: CITY OF WHEAT RIDGE Page OPEN PURCHASE ORDERS AS OF 12/31/09 ORDERED DESCRIPTION OPEN QTY OPEN AMT ORIG AMT VENDOR NO/NAME RANGE SUPPLIES 01/22/09 125 GR RHT FRANGIBLE BC40CTl 5.00 1,580.00 1,580.00 22923 ULTRAMAX AMMUNITION 10/14/09 .40 S&W SPEER 180 GRAIN #53962 4.00 1,240.00 1,240.00 22923 ULTRAMAX J)MMUNITION 10/14/09 9 MM SPEER 124 GRAIN +P #53617 1. 00 288.00 288.00 22923 ULTRAMAX AMMUNITION 12/02/09 PART#24448 64 GR GDSP 20CT 7.00 1,673.00 1,673.00 22923 ULTRAMAX AMMUNITION 12/02/09 PART#XM193 55 GR FMJ MILITARY 40.00 5,440.00 5,440.00 22923 ULTRAMAX AMMUNITION 12/02/09 PART#45D 230 GR HI-JHP 50CT 10.00 2,220 . 00 2,220.00 22923 ULTRAMAX AMMUNITION 12/02/09 PART#AE40Rl 180 GR FMJ 50CT 10 . 00 1,960.00 1,960.00 22923 ULTRAMAX AMMUNITION 12/11/09 BC9NT3 100 GR CQT FRANGIBLE 3.00 969.00 969.00 22923 ULTRAMAX AMMUNITION 12/11/09 BC40CTl 125 GR RHT FRANGIBLE 5 . 00 1,660.00 1,660.00 22923 ULTRAMAX AMMUNITION 12/11/09 BC45CTl 155 GR RHT FRANGIBLE 5.00 1,635.00 1,635.00 22923 ULTRAMAX AMMUNITION 12/15/09 88103 STREAMLIGHT TL3 FLASHLT 9.00 539.46 539.46 30297 OPTICSPLANET.COM 12/15/09 69100 STREAMLIGHT RAIL MOUNT 9.00 404.46 404.46 30297 OPTICSPLANET.COM 12/15/09 88185 STREAMLT REMOTE SWITCH 9.00 233 . 91 233.91 30297 OPTICSPLANET.COM TOTAL 19,842.83 (ULTRAMAX) Ammunition takes between two and e i ghteen .. o nths to ship. Unknown deli very date . Opticsplane' . com equipment is backordered. Antic ipate receipt by March with payment following. 12/07/09 12/07/09 12/07/09 12/07/09 12/07/09 12/07/09 12/07/09 12/07/09 Merchandise 11/16/09 OPERATING SUPPLIES ALS2762 CS BLAST DISP GRENADE ALS4227 BARRICADE PENETRATOR ALS4006DTK REACT TRAINING KIT ALS4004 PEN-PREVENT ALS1212T TRITON BEAN BAG ALS4140 STEEL DIVERSION DIVERSION BODY ALS09 DIVERSION DEVICE RELOAD SHIPPING TOTAL l e ceived. Invoice to purchasing VEHICLE AND EQUIPMENT PARTS PD VEH #48-REPAIR STORM DAMAGE TOTAL Repair of a vehicle damaged by hail. 3.00 10.00 1. 00 20 . 00 100.00 10.00 20.00 1. 00 January 2 1. 00 103.50 172 . 50 388.00 375.00 425.00 392.50 440 . 00 277.00 2,573 . 50 2010. 831.41 831. 41 I I 103.50 10310 PRECINCT POLICE PRODUCTS 172.50 10310 PRECINCT POLICE PRODUCTS 388.00 10310 PRECINCT POLICE PRODUCTS 375.00 10310 PRECINCT POLICE PRODUCTS 425.00 10310 PRECINCT POLICE PRODUCTS 392.50 10310 PRECINCT POLICE PRODUCTS 440.00 10310 PRECINCT POLICE PRODUCTS 277.00 10310 PRECINCT POLICE PRODUCTS 831.41 7860 L & H AUTO BODY INC 2 I I I I I I I I PO 01-303-800-812 59969/1 59969/2 59979/1 59980/1 59981/1 01-303-800-812 DeSC1-ipLlon. 01-601-700-750 59864/1 01-601-700-750 DescripLj,on: 01-603-700-774 59899/1 59900/1 01 -603-700-774 Description: 01-603-800-812 59728 /1 59899/2 59960/1 59996/1 01-603-800-812 Description: 01-604-700-704 59888/1 01-604-700-704 Description: CITY OF WHEAT RIDGE OPEN PURCHASE ORDERS AS OF 12/31/09 ORDERED 11/09/09 11/09/09 12 /02/09 12/02/09 12/02/09 DESCRIPTION BUILDING IMPROVEMENTS STRUCTURE REPAIR TO P/W FACIL. UPGRADE SHINGLES 30 YEAR OWENS ST REMOVE&REPLACE FENCE POLICE VEHICLE83 DAMAGE REPAIR POLICE VEHICLE54 DAMAGE REPAIR TOTAL Repair of hail and wind damage. 08/27/09 PROFESSIONAL SERVICES BAUGH HOUSE PRJCT COORDINATION TOTAL OPEN QTY 1. 00 1. 00 1. 00 1. 00 1. 00 1. 00 OPEN AMT 75,966.90 2,750.00 3,277.50 7,990.57 1,160 . 23 91,145.20 4,350.00 4,350.00 ORIG AMT 75,966.90 2,750.00 3 ,277.50 7,990.57 1,160.23 10,000 . 00 Page VENDOR NO/NAME 23248 INDEPENDENT ROOFING SPECIA 23248 INDEPEND~NT ROOFING SPECIA 23246 SPLIT-RAIL FENCE CO 53042 ABRA AUTO BODY 53042 ABRA AUTO BODY 29870 THOUGHTS WORDS DEEDS INC Baugh Hou~e RestoraLion, Project Coordination, current l y \.Indel-const.ruction, projected completion daLe September 2010. 12/17/09 12/17 /09 FACILITY REPAIR & MAINT. DAMAGE REPAIR FROM 07/09 STORM FENCE REPLACEMENT PARKS SHOP TOTAL 1. 00 1.00 50,820.00 4,846.50 55,666.50 50,820.00 4,846/0 22233 VARIOUS VENDORS 23246 SPLIT-RAIL FENCE CO New fencing to be installed in February as '1,leather pere 1lits. Project.ed completion Mal-ch 2010. BUILDING IMPROVEMENTS 12/31/08 MATCHING GRANT FUND BAUGH FND .00 22,818.21 45,000.00 22233 VARIOUS VENDORS 12/17/09 DAMAGE REPAIR FROM 07/09 STORM 1.00 36,645.00 36,645.00 22233 VARIOUS VENDORS 11/02/09 BAUGH HSE MECHANICAL SERVICES 1. 00 15,600.00 15,600.00 22836 WHITNEY MECHANICAL 12/16/09 ALARM SERVICES FOR BAUGH HOUSE 1.00 6,581.79 6,581.79 22249 DAILEY SERVICES TOTAL 81,645.00 Baugh House Restoration project, matching funds for grant, projected completion September 2010. 08/07/09 CONTRACT SERVICES DISPOSAL/TREE DEBRIS OF STORM TOTAL .00 5,535.00 5,535.00 75,000.00 22233 VARIOUS VENDORS 3 Storm clean up debris stored at the Van Gordon property . Projected completion for removal and final tub grinding, May 2010. PO Ol -605-650-660 59902/l Ol-605-650-660 Descript i on: Ol-605-700-774 5990l/l Ol-605-700-774 CITY OF WHEAT RIDGE Page OPEN PURCHASE ORDERS AS OF l2/3l /09 ORDERED DESCRIPTION OPEN QTY OPEN AMT ORIG AMT VENDOR NO/NAME OPERATING SUPPLIES l2/l7/09 IPE DECKING PROSPECT BRIDGE LOO l,435.97 l,435.97 7490 JORDAN'S BUILDING CENTER TOTAL l,435.97 Decking mate r ... als, wrong size delivered, new order pro::essed, delivery projected February 2010 . l2/l7/09 FACILITY REPAIR & MAIN PROSPECT PARK DOCK REPAIR/RPLC TOTAL L 00 670.00 670.00 670.00 22367 RECREATION SYSTEMS II, INC 4 Description: Removal and L 'placement of docks at Prospect Lake, parrs on order, currently iced over, projected completion date May 2010 . Ol -6l0-800-802 59267/2 Ol -6l0-800-802 Descr1ption: OFFICE FURN & EQUIP l2/3l/07 ADD $lO,OOO TO EXISTING PO L 00 6,0l3.95 lO,OOO.OO TOTAL 6,Ol3.95 New signag" [ • Municipal Building Lobby. Proj ected c mplet ion I~arch 20l0. TOTAL Ol GENERAL FUND 300,363.72 CAPITAL INVESTMENT PROGRAM (eIP) 30-303-800-842 59644/l 30 -303-800-842 Description: 30-303-800-848 60000/l 30-303-800 -848 Description: ll/24/08 KIPLING PEDISTRIAN IMPROVEMENTS KIPLING SIGN CONTINGENCY TOTAL L 00 8,653.72 8,653.72 The cost of 1 lndscape maintenance is provided by this l onlract . l2/l8/09 IDENTIFIED CORRIDORS/ST MASTER PLAN BlKE/PED MSTR PLAN PH2 DESIGN TOTAL LOO 24,950 . 00 24,950.00 20,000.00 24,950.00 The Phase 2 I1dster Plan work is underway and will be c "'pleled in early summer. 22233 VARIOUS VENDORS 22233 VARIOUS VENDORS 235ll FELSBURG HOLT & ULLEVIG PO 30-303-800-884 59655/1 30-303-800-884 Description: 30-610-800-8l4 59675/1 59675/2 30 -610-800-814 Des ript i on: 30-610-800-872 59158/1 30-610-800-872 Description: ORDERED 12/26/08 CITY OF WHEAT RIDGE OPEN PURCHASE ORDERS AS OF 12/31/09 DESCRIPTION PREVENTATIVE MAINT STREET MAINTENAN SAFE ROUTES TO SCHOOL PROJECT TOTAL OPEN QTY OPEN AMT ORIG AMT 1 . 00 56,500.00 56,500.00 56,500.00 Page VENDOR NO/NAME 22233 VARIOUS VENDORS The ne .... · crossing of 44 t.11 Avenue at l--1iller Street is und"r contract and will be completed 1.n the spr ing. 10/13/09 10/13/09 EMERGENCY WARNING SYSTEM EMERGENCY WARNING SYST PHASE 2 CONTINGENCY TOTAL 1. 00 1. 00 4,576.84 9,153.68 13,730.52 91,536.75 9,153.68 19838 AV-TECH ELECTRONICS, INC. 19838 AV-TECH ELECTRONICS, INC. The Phase 2 s iren program is i n progress . The sil-ens t.ave been insLalled and are s cheduled fo~-t sting. 11/13/08 AERIAL PHOTO/GIS UPDATES ON CALL SURVEY/ROW CORRECTIONS TOTAL 1. 00 3,630.00 3,630.00 19,775.00 The GIS work for the storm sewer layer has been compleLed and is being tested . 29613 FLATIRONS INC TOTAL 30 CAPITAL PROJECT FUND 107,464.24 OPEN SPACE FUND 32-601-800-862 59729/1 59877 /2 59893/1 59894/1 59997/2 59998/1 60085/1 60086/1 60087/1 01/28/09 09/11/09 10/16/09 10/16/09 12/16/09 12/16/09 12/31/09 12/31/09 12/31/09 PARKS IMPROVE & DEVELOP PARKS & REC 38TH/KIPLING LNDSCP ARCHITECHT CONSTRUCTION PHASE ASSISTANCE ITB-09-29 WILDLIFE BOARDWALK ITB-09-29 BRDWALK CONTINGENCY CONSTRUCTION 38TH&KIPLING PARK CONTINGENCY FUNDS 38TH&KIPLING ELECTRICAL SERVICES/BAUGH HSE ARCHEOLOGICAL MONITORING BAUGH BAUGH HOUSE RESTORATION 1. 00 1,967.80 1. 00 5,024.50 1. 00 131,636.52 1. 00 14,000.00 1. 00 551,000.00 1.00 100,000.00 1. 00 4,276.00 1. 00 2,450.00 1. 00 87,494.00 143,055.00 29985 DESIGN CONCEPTS INC . 8,521.00 30058 SAN ENGINEERING LLC 144,966.00 29696 IBEC CONSTRUCTION 14 , 000.00 22233 VARIOUS VENDORS 551 , 000.00 53016 GOLDEN TRIANGLE CONSTRUCTI 100,000.00 22233 VARIOUS VENDORS 4,276.00 30285 ALWAYS BEST CHOICE ELECTRI 2,450.00 23034 SWCA-ENVIRONMENTAL CONSULT 87,494.00 23047 HISTORICAL APPLICATIONS IN 5 CITY OF WHEAT RIDGE Page OPEN PURCHASE ORDERS AS OF 12/31/09 PO ORDERED DESCRIPTION OPEN QTY OPEN AMT ORIG AMT VENDOR NO/NAME 32-601-800-862 TOTAL 897,848.82 Description : All above proj e. -ts are under construction. Proj ected c omt-letion dates 3St b. and Kipling Park July 2010, Watchable vii Idl ife Boardwalk, April 2010, Baugh House, September 2010 . TOTAL 32 OPEN SPACE FUND CONSERVATION TRUST FUND 54-601-800-862 59790/1 59994/1 59994/2 59994/3 59997/1 54-601-800-862 04/14/09 12/14/09 12/14/09 12/14/09 12/16/09 PARKS IMPROVE & DEVELOP PARKS & BAUGH HSE INTERIOR RESTORATION CONSTRUCTION OBSERVE AS-BUILTS JVA CIVIL OBSERVE & AS-BUILTS RMH GROUP CONSTRUCTION 38TH&KIPLING PARK TOTAL Description : All projec t~ currently under construction . Boardwalk, April 2010, Baugh House , September 2010 . TOTAL 54 CONSERVATION TRUST FUND *** GRAND TOTAL *** 897,848.82 REC 1. 00 1,612.33 9,300.00 21727 ANDREWS & ANDERSON, P.C. 1. 00 21,617.85 23,245.00 29985 DESIGN CONCEPTS INC . 1.00 3,850 . 00 5,500.00 29985 DESIGN CONCEPTS INC. 1.00 1,500.00 1,500.00 29985 DESIGN CONCEPTS INC. 1. 00 389,755.00 389,755.00 53016 GOLDEN TRIANGLE CONSTRUCT I 418,335.18 I Projected ompletion dates 38 '" and Kipling Park July 2010 , vlat c hable Wildlife 418,335.18 1,724,011. 96 6 CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 09 Series of 2010 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2010 BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION FOR THE REAPPROPRIATION AND RE-ENCUMBRANCE OF 2009 FISCAL YEAR ENCUMBERED FUNDS IN THE AMOUNT OF $1,724,011.96 WHEREAS, the City's independent auditor has recommended that the City utilize generally accepted accounting principles (GAAP) for its budgeting basis which requires all encumbrances to expire at year end; and WHEREAS, 44 open purchase orders from 2009 were closed on December 31, 2009; and WHEREAS, to continue these projects in 2010 a supplemental budget appropriation is necessary to transfer the funds from unreserved fund balances to specific 2010 Budget line items; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: A. The City of Wheat Ridge fiscal year 2010 Budget be amended accordingly, specifically transferring a total of $1,707,546.60 from the following unre~erved fund balances to specific 2010 Budget line items as detailed in the attached spreadsheets: General Fund Capital Investment Fund Open Space Fund Conservation Trust Fund Total $300,363.72 $107,464.24 $897,848.82 $418.335.18 $1,724,011 .96 DONE AND RESOLVED THIS 8th day of February 2010. Jerry DiTullio, Mayor ATIEST: Michael D. Snow, City Clerk ATTACHMENT 2 _ City of ? Wheat RL.dge ITEMNO:~ J. DATE: February 8, 20 I 0 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 08-2010 -A RESOLUTION AMENDING THE FISCAL YEAR 2010 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $12,533.40 FOR THE RENEWAL OF THE WRTV8 VIDEOSTREAMING SOFTWARE o PUBLIC HEARING o BIDS/MOTIONS ~ RESOLUTIONS QUASI-JUDICIAL: Deputy City MllDllger ISSUE: o ORDINANCES FOR 1ST READING o ORDINANCES FOR 2ND READrNG DYES ~ NO Should the City Council approve a supplemental budget appropriation in the amount of $12,533.40 for the renewal ofWRTV8 videostreaming software? PRIOR ACTION: City Counci l approved funding for the purchase of videostreaming software with the approval of the City Website project in the summer of2008. Approximately $15,000 was approved for the implementation of videostreaming software. FINANCIAL IMPACT: The requested amount of the supplemental budget appropriation is $12,533.40 for the renewal of WRTV8 videostreaming software. software. BACKGROUND: Tn the spring of2009, the City launched videostreaming software with Granicus, Inc. in order to expand accessibility of WRTV8 programming to the community. The videostreaming software V:\Fonns\CAFtempiate Council Action Fonn February 8, 20 I 0 Page 2 was implemented as part of the new City Website which was launched in December 0[2008. Previously, WRTV8 programming was only available to subscribers of Com cast. The programming available to citizens via videostreaming includes: regular City Council meetings, Planning Commission meetings, and Wheat Ridge Top of the Hour monthly programs. Additionally, programs such as the annual Election Forum and the CBOC meetings were available via our videostreaming technology. In 2009, there were 893 archive views of videostreaming content and between January 1 SI _ 24th, 54 archive views. This is a good rate of viewership and a demonstration of how the City is successful in creating greater access of WRTV8 programming to citizens. The initial cost to implement videostreaming was just under $15,000. In order for the City to maintain our software licensing requirements, the City incurs an annual software renewal fee of $12,533.40. This fee is incurred as a result of the videostreaming software being hosted by Granicus, Inc., a third party at an off-site location. Please note that in-house videostreaming software is not currently available. Per the City's Franchise Agreement with Comcast, PEG (Public Education Government) Fee revenues may only be utilized to support equipment, software and maintenance associated with the operation of WTV8. PEG Fee revenues cannot be co-mingled with other General Fund revenues and the purpose of the funding is solely to support WRTV8 operations (not to include staff salaries or the purchase of programming). The current balance of available PEG Fee funds is $160,155.69. This total does not include a 2009 fourth quarter PEG Fee payment that has not yet been received. Upon receipt of this payment, the estimated total balance available will be approximately $171 ,000.00. Staff finds the proposed supplemental budget appropriation to be consistent with the purchasing guidelines as noted above and recommends approval of tbe proposed request. RECOMMENDATIONS: Staff recommends that City Council approve the supplemental budget request. Funding for the software renewal is not budgeted in the General Operating budget since PEG fee funding can be utilized for this WRTV8 service. RECOMMENDED MOTION: "I move to approve Resolution No. 08-2010, a resolution amending the Fiscal Year 2010 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $12,533.40 for the renewal of the WRTV8 Videostreaming Software." Or, "I move to postpone indefinitely Resolution No. 08-2010 -a resolution amending the Fiscal Year 20 I 0 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of$12,533.40 for the renewal of the WRTV8 Videostreaming Software for the following reason(s) " Council Action Form February 8, 2010 Page 3 REPORT PREPARED BY: Heather Geyer, Assistant to the City Manager/Public Information Officer ATTACHMENTS: I. Granicus, mc. Invoice for 20 I 0 2. Resolution No. 08-2010 @granfCUS GraniCU5, Inc. GraniCU5, Inc. PO BOX 49335 Invoice San Jose, CA 95161 415·357-3618 AR@granicus.com Tea of the Month-Send requests to ar@granicus.com. Thanks! City of Wheat Ridge Attn: Heather Geyer 7500 W 29th Ave Wheat Ridge CO 80033 United States Net 30 1/14/2010 r City of Wheat Ridge Attn : Heather Geyer 7500 W 29th Ave Wheat Ridge CO 80033 United States January 1, 2010-December 31, 2010 12 MONTHLY Monthly Managed Service. 12 MONTHLY Sectioned View Page Upgrade Remit Payment To: Granicus, Inc. PO. Box 49335 San Jose, CA 95161 if,-Glarente' OcfdbOdyl;irs a Wonderful uk 'il ATTACHMENT 1 1,028.45 12,341.40 16.00 192.00 ·Strange. isn't it? Each man's life touches so many other lives. When he isn 't around he leaves an awful hole, doesn't he?" CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 08 Series of 2010 TITLE: A RESOLUTION AMENDING THE FISCAL YEAR 2010 GENERAL FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $12,533.40 FOR THE RENEWAL OF THE WRTV8 VIDEOSTREAMING SOFTWARE WHEREAS, the City Council recognizes WRTVS as an important communication tool in informing the community about City programming and services; and WHEREAS, the use of PEG Fee funds can only be utilized for equipment, software and maintenance needed for operating WRTVS; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: 1. The City Council authorizes the renewal of the videstreaming software for WRTVS. 2. The City Council authorizes the transfer of $12,533.40 from the General Fund undesignated reserves to account 01 -111-700-755 and amendment of the 2010 fiscal year budget accordingly. DONE AND RESOLVED THIS 8th day of February 2010. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk ATTACHMENT 2 · • City of ? WlieatRLdge ITEMNO: ~JDATE: February 8, 201\j I REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION NO. 10-2010 -A RESOLUTION AMENDING THE FISCAL YEAR 2009 OPEN SPACE FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $94,220 FOR THE PURPOSE OF EXPENDING THE BAUGH HOUSE GRANT o PUBLIC HEARlNG o BLDS/MOTIONS [gJ RESOLUTIONS QUAST-JUDICIAL: ISSUE: o ORDINANCES FOR 1ST READfNG o ORDfNANCES FOR 2ND READfNG DYES [gJ NO The City of Wheat Ridge was awarded a State Historic Fund Grant for the purpose of restoring the Baugh House. Grant revenues and expenditures were appropriated in the Conservation Trust Fund. An audit of the fund reported that grant revenue from outside sources such as the State Historic Fund cannot be deposited in the Conservation Trust Fund. To comply with this policy and the audit, the grant revenue will be transferred to the Open Space Fund. Since project expenditures are appropriated based on grant revenue, and these expenditures are currently appropriated in the Conservation Trust Fund, the grant expenditures also need to be transferred to the Open Space Fund. Therefore a supplemental budget appropriation from the Open Space Fund balance is required to expend the grant revenue for this project V:IFonns\CAFtemplate Council Action Form February 8, 2010 Page 2 PRIOR ACTION: The grant was awarded in the fall of 2008, contracts issued by the state in 2008 and a grant advance payment was deposited in the Conservation Trust Fund in 2009. The balance of the grant revenue is appropriated in the 20 I 0 Conservation Trust Fund. FINANCIAL IMPACT: There is no additional financial impact to the City related to this action. All project expenditures and revenues remain the same. The supplemental budget appropriation changes fund locations for the project. The Conservation Trust Fund appropriation for this project will be reduced in the same amount of $94,220. BACKGROUND: Grants received for park and recreation projects have in the past been appropriated in either the Open Space Fund or Conservation Trust Fund. RECOMMENDATIONS: Staff recommends approval of the supplemental budget appropriation so that the project can be completed and the City is in compliance with State legislation in the administration of the Conservation Trust Fund. RECOMMENDED MOTION: "[ move to approve Resolution No. I 0-20 I 0, amending the fi scal year 2009 Open Space Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $94,220 for the purpose of expending the Baugh House Grant." I Or, "[ move to table indefinitely the approval of Resolution No. 10-2010, amending the fiscal year 2009 Open Space Fund Budget to reflect the approval of a supplemental budget appropriation in the anlount of $94,220 for the purpose of expending the Baugh House Grant following reason(s) " REPORT PREPARED BY: Joyce Manwaring, Parks and Recreation Director A TT ACHMENTS: I. Resolution No. 10-2010 TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 10 Series of 2010 A RESOLUTION AMENDING THE FISCAL YEAR 2009 OPEN SPACE FUND BUDGET TO REFLECT THE APPROVAL OF A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $94,220 FOR THE PURPOSE OF EXPENDING THE BAUGH HOUSE GRANT WHEREAS, the City received and accepted a State Historic Fund Grant in the amount of $135,000 for the purpose of restoring the Baugh House; and WHEREAS, the City originally appropriated the grant revenue and expenditures in the Conservation Trust Fund; and WHEREAS, Conservation Trust Fund legislation does not allow outside grant revenues to be deposited in the fund ; and WHEREAS, the project expenditures need to be appropriated in the same fund as the revenue; and WHEREAS, the Wheat Ridge Charter requires that amendments to the budget be effected by the City Council adopting a Resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: 1. The City Council authorizes amending the fiscal fiscal year 2009 General Fund Budget to reflect the approval of a supplemental budget appropriation in the amount of $94,220 to account 32-601-800-862 for the purpose of expending the Baugh House Grant. DONE AND RESOLVED THIS 8th day of February 2010. Jerry DiTullio, Mayor ATTEST: Michael D. Snow, City Clerk ATTACHMENT 1 • • City of ? Wheat RL.dge ITEMNO:~I DATE: February 8, 2010 REQUEST FOR CITY COUNCIL ACTION TITLE: COUNCIL BILL NO. 02-2010 -AN ORDINANCE AMENDING A PLANNED INDUSTRIAL DEVELOPMENT OUTLINE DEVELOPMENT PLAN TO ALLOW AN ADDITIONAL USE FOR PROPERTY LOCATED AT APPROXIMATELY 5250 OAK STREET (CASE NO. WZ-09-09/ARVADA FIRE PROTECTION DISTRICT) o PUBLIC HEARING o BIDS/MOTIONS o RESOLUTIONS ISSUE: ~ ORDINANCES FOR 1ST READING (02/08/2010) o ORDINANCES FOR 2ND READING (03/08/20 I 0) o NO The applicant is requesting approval of an amendment to a Planned Industrial Development (PID) Outline Development Plan (ODP) for property located at approximately 5250 Oak Street to allow an additional use of the property. The proposed additional use is a public fire station. This case is being processed with a "non-specific" ODP which establishes permitted land uses and development standards. A future "specific" ODP will be required with additional public hearings in front of Planning Commission and City Council. The Planning Commission recommended approval of this request at a public hearing held on January 21, 2010. PRIOR ACTION: The property in question was part of a 17.67 acre tract which was rezoned from Agriculture-One (A-I) to Planned Residential Development (PRD) and Planned Industrial Development (PID) in 2003 as Skyline Estates, Filing 3. A subsequent subdivision plat for the entire development and WZ-09-09/AFPD Council Action Form February 8, 2010 Page 2 a Final Development Plan (FDP) for the residential portion was approved in 2004. The portion zoned PID (subject parcel) is currently vacant, while the residential portion of the development is built-out. Planning Commission reviewed the application to amend the Industrial-zoned ODP at a public hearing held on January 21 , 20 I 0 and gave a recommendation of approval for the following reasons: 1. The proposed use will have less of an impact than existing uses allowed on the property. 2. The proposed use will provide a buffer and land use transition from the industrial uses on the south side of Ridge Road to the residential neighborhood to. the north. 3. The evaluation criteria supports approval of the request. With the following conditions: I. A preliminary drainage report will be submitted at the time of specific ODP 2. A traffic analysis will be submitted at the time of specific ODP FINANCIAL IMPACT: One-time fees for the zone change were submitted with the application. A future application for specific ODP will require a new application and processing fees. BACKGROUND: The property in question is zoned Planljed Industrial Development (PID) having been rezoned from A-I , Agricultllfe-One, in 2003. Of the total 17.67 acres of Skyline Estates Filing 3, the northern 14.49 acres were rezoned to Planned Residential Development (PRO), with the southern 2.79 acres zoned PID (subject property). An ODP plan was approved which set allowable uses and general development parameters for the two different zonings within the development. The property was subsequently subdivided into 38 parcels with the northern 37 being developed into a single family residential neighborhood. All public improvements associated with the development, including the installation of curb, gutter and sidewalk and detention/drainage facilities, were constructed with the residential portion. While permitted uses and design parameters were established for the PID zoned lot, no development of the property occurred and it remains vacant. The list ofperrnitted uses on the ODP document closely mirrors the City's Commercial-One zone district. Some of the potentially incompatible uses (auto repair, auto sales, RV sales, etc.) were eliminated from the list. Industrial uses allowed included greenhouses, office/warehouse, screened outside storage and minor assembly and manufacturing. Council Action Form February 8, 20 I 0 Page 3 The development standards included 20% landscaped coverage, 40% maximllm building coverage and a 35 ' height limitation. The remainder of the standards for lighting, parking and signage refer back to the zoning and development code. Access is restricted to Oak Street. None of these standards are being modified by this application. [t is the intent of this application to amend only the existing permitted uses to allow a public fire station. The Arvada Fire Protection District has the property under contract for purchase pending approval of this application. A conceptual site plan is provided in the plan set. All approved development standards appear to be met by this conceptual plan, including setbacks, landscaped coverage, building coverage and height. The application has been through a standard City and outside agency referral process. No issues of concern have been raised. The Planning Commission staff report and minutes will be attached for additional background on this application at the time of second reading. RECOMMENDATIONS: Staff has concluded that the proposed modification to the original uses specified on the Skyline Estates Filing 3 ODP must be processed as a zone change. Staff has further concluded that the criteria used to evaluate a zone change request support approval of this application. Staff is giving a recommendation of approval for the following reasons: • There have been changes to the area due to the construction of the three filings of the Skyline Estates residential community. • The application is consistent with several of the identified goals in the Comprehensive Plan. • The use will have less of an impact than what could be built on the property under the existing zoning conditions. • All infrastructure is already in place. • There will be a positive impact on the health, safety and welfare of residences and businesses in the area due to better emergency response times and proximity of the new station. RECOMMENDED MOTION: "1 move to approve Council BiLl No. 02-2010, Case No. WZ-09-09, a request for approval of an amendment to a Planned Industrial Development Outline Development Plan to allow the additional use of a public fire station on property located at approximately 5250 Oak Street, on first reading, published by title in a newspaper and in full on the City's website, public hearing set for Monday, March 8, 2010 at 7 p.m. in the City Council Chambers, and that it take effect 15 days after publication." Or, Council Action Form February 8, 20 I 0 Page 4 " [ move to deny Council Bill No. 02-20 I 0, a request for approval of an amendment to a Planned Industrial Development Outline Development for the following reason(s) " REPORT PREPARED BY: Meredith Reckert, Senior Planner Kenneth Johnstone, Community Development Director A TT ACHMENTS: t. Council Bill No. 02-2010 TITLE: INTRODUCED BY COUNCIL MEMBER ______ _ Council Bill No. 02 Ordinance No. -===-__ Series of 2010 AN ORDINANCE AMENDING A PLANNED INDUSTRIAL DEVELOPMENT OUTLINE DEVELOPMENT PLAN TO ALLOW AN ADDITIONAL USE ON PROPERTY LOCATED AT APPROXIMATELY 5250 OAK STREET (CASE NO. WZ-09-09/SKYLINE ESTATES FILING 3/ARVADA FIRE PROTECTION DISTRICT) BE IT ORDAINED BY THE CITY COUNCIL OF THE 'CITY OF WHEAT RIDGE. COLORADO THAT: Section 1. Upon application by Arvada Fire Protection District. approval of an amendment to a Planned Industrial Development Outline Development Plan to allow the additional use of a fire station on property located at approximately 5250 Oak Street and pursuant to the findings made based on testimony and evidence presented at a public hearing before the Wheat Ridge City Council, an amendment to a Planned Industrial Development Outline Development Plan is approved for the following described land: Lot 1, Block 4, Skyline Estates 3, City of Wheat Ridge, County of Jefferson, State of Colorado. Section 2. Vested Procertv RilJhts. Approval of this amendment to a Planned Industrial Development Outline Development Plan does not create a vested property right. Vested property rights may only arise and accrue pursuant to the provisions of Section 26-121 of the Code of Laws of the City of Wheat Ridge. Section 3. Safetv Clause. The City of Wheat Ridge hereby finds, determines, and declares that this ordinance is promulgated under the general police power of the City of Wheat Ridge, that it is promulgated for the health, safety, and welfare of the public and that this ordinance is necessary for the preservation of health and safety and for the protection of public convenience and welfare. The City Council further determines that the ordinance bears a rational relation to the proper legislative object sought to be attained. Section 4. Severabilitv. If any clause, sentence, paragraph, or part of this Zoning Code or the application thereof to any person or circumstances shall for any reason be adjusted by a court of competent jurisdiction invalid, such judgment shall not affect application to other persons or circumstances. Section 5. Supersession Clause. If any provision, requirements or standard established by this Ordinance is found to conflict with similar provisions, requirements or standards found elsewhere in the Code of Laws of the City of Wheat Ridge, which are in ATTACHMENT 1 existence as of the date of adoption of this Ordinance, the provisions, requirements and standards here shall supersede and prevail. Section 6. This Ordinance shall take effect 15 days after final publication. INTRODUCED, READ, AND ADOPTED on first reading by a vote of to ___ on this 8th day of February, 2010, published by title in a newspaper and in full on the City of Wheat Ridge website and consideration on final passage set for March 8, 2010, at 7:00 o'clock p.m., in the Council Chambers, 7500 West 29th Avenue, Wheat Ridge, Colorado. READ, ADOPTED AND ORDERED PUBLISHED on second and final reading by a vote of to , this 8th day of March, 2010. SIGNED by the Mayor on this ___ day of _____ ___ , 2010. ATTEST: Michael Snow, City Clerk 1st publication: 2nd publication: Wheat Ridge Transcript Effective Date: Jerry DiTullio, Mayor Approved as to form by City Attorney Gerald Dahl, City Attorney 2 • < . r CIty of ? WheatRL.dge ITEMNO:~ DATE: February 8, 20 I 0 REQUEST FOR CITY COUNCIL ACTION TITLE: RESOLUTION 01-2010 -A RESOLUTION DESIGNATING THE OFFICIAL PUBLIC NOTICE LPCATION AND NEWSPAPER OF GENERAL CIRCULATION FOR THE CITY OF WHEAT RIDGE, COLORADO. o PUBLIC HEARING o BIDS/MOTIONS ['8] RESOLUTIONS QUASI-JUDICIAL: City Clerk ISSUE: o ORDINANCES FOR 1ST READING o ORDINANCES FOR 2ND READING DYES ['8] NO State Statute requires that each Municipality annually establish the location for posting public notices, as well as the newspaper in which the notices will be published. Upon review by the City Clerk of publishing rates and circulations of the major newspapers in the area, the City's current designated newspaper is being reconsidered. PRIOR ACTION: None BACKGROUND: The Wheat Ridge Transcript is currently and has long been the designated newspaper of general circulation. Many years in the past, the Transcript was called the Wheat Ridge Sentinel and was delivered automatically to all Wheat Ridge homes, homes, regardless of subscriptions. Today, only paying subscribers receive this paper. In December, 2009 Mile High Newspapers reported a total Wheat Ridge Transcript circulation of2,775. It is unknown whether this is the amount of actual Wheat Ridge home subscribers or the total of all subscriptions. The Denver Post is Colorado's and the Denver area's longest-standing major newspaper. In recent years a section called YourHub has been included weekly in the Thursday edition of The V:IFonnslCAFtemplate Council Action Form February 8, 20 I 0 Page 2 Post. YOllrHlIb caters to local issues and circulates only to Wheat Ridge and Arvada homes. Currently there are 4,263 Wheat Ridge home subscribers. FINANCIAL IMPACT: Mile High Newspapers (Wheat Ridge Transcript) charges a special rate of $0.42 per line for Legal Notice publications. Each line will fit approximately 35-40 characters. The Denver Post charges a special rate of $0.40 per line for publications in the Legals section of Yourl-lub. Each line in this section will fit an average of75 characters. Considering only the volume of text and cost per line, the Denver Post.Yourl-lub offers an opporturuty to reduce the City's expenses for Legal Publications by 49.2%. The total Expenses from the City Clerk's Budget for Legal Publications in the 2009 Budget Year was approximately $11 ,000. The same Publications in the Denver Post YourHub would have saved the City approximately $5,413 . Additionally, a Legals Publication in the Denver Post Yourl-lub reaches 88% more Wheat Ridge homes than in the Transcript. This combined with the cost savings factor presents a 302% increase in the effective use of City money for commurucating Legal Notices to the residents of Wheat Ridge. RECOMMENDATIONS: Based on the increased effectiveness of publications for Wheat Ridge residents and the opportunity for reducing City expenses, it is recommended the Denver Post be designated as the Newspaper of General Circulation and specifically its Yourl-lub section. It is also recommended that Notices for Public Meetings continue to be posted on the first floor of the Wheat Ridge Municipal Building, 7500 W. 29th Avenue, Wheat Ridge, Colorado. RECOMMENDED MOTION: "J move to approve Resolution 0 I -20 1 0, designating the YourHub section of the Denver Post as the Newspaper of general circulation and that notices for public meetings continue to be posted on the first floor of the Wheat Ridge Municipal Building. " Or, "I move to amend Resolution 01-2010 in the following manner ______ _ _ " REPORT PREPARED BY: Michael Snow, City Clerk A TT ACHMENTS: 1. Resolution 01-20 I 0 TITLE: CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 01 Series of 2010 A RESOLUTION DESIGNATING THE OFFICIAL PUBLIC NOTICE LOCATION AND THE OFFICIAL NEWSPAPER OF GENERAL CIRCULATION FOR THE CITY OF WHEAT RIDGE, COLORADO WHEREAS, the Colorado Revised Statutes require municipalities to designate official public notice and publication locations for legal notices; and WHEREAS, such locations must be approved by the governing body of the municipality annually; and WHEREAS, the City is required by Charter, Ordinance and State Law to publish certain notices. NOW, THEREFORE, BE IT RESOLVED by the Wheat Ridge City Council, that: Section 1. Public notice of public meetings of the City Council, Planning Commission, Board of Adjustment, and all other Board, Commission, Committee, and advisory board meetings for which public notice is required, shall be posted on the first floor at the Municipal Building, 7500 West 29th Avenue, Wheat Ridge, Colorado, which location shall be deemed the official posting location for the City. Section 2. Except as otherwise permitted by Sections 5.2 and 5.12 of the Charter, notices and other information required to be published in a newspaper of general circulation within the City, shall be made in the Denver Post YourHub; except that, where circumstance makes publication ineffective or otherwise undesirable, the City may publish official notice on the City's website. Section 3. This resolution shall be effective upon adoption. DONE AND RESOLVED this 8th day of February 2010. Jerry DiTullio, Mayor ATIEST: Michael Snow, City Clerk