HomeMy WebLinkAboutOrdinance-1970-0042 - Providing for Departments and Fixing Lines of Authority!lb
BY ALDERMAN: JOE DONALDSON_
ORDINANCE NO.
Series-of 1970
AN ORDINANCE PROVIDING FOR CITY-DEPARTMENTS OR-OFFICES AND FIXING
THE LINES OF AUTHORITY-.
BE IT ORDAINED QY THE CITY -COUNCIL OF THE,CITY OF WHEAT RIDGE,
COLORADO, THAT,
Section 1. 0r anization. Administrative services ❑ f the
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City shall be divided into- departments under the control of the Mayor
as Chief Executive Officer, except as provided by Statutes.
Mayor functions include:
1. (S) Administration, of the City and the supervision of
its officers.
2. (S) Performing as ceremonial chief of the City.
3. (S) Presiding over City Council meetings (No legis-
lative vote).
4. (S) Preserving law and order.
5. (S) Signing or vetoing of Ordinances, Resolutions or
Contracts; signing all Commissions, Licenses, and Permits granted by
the authority of the City Council and signing all Warrantsodrawn upon
the City Treasury.
6. (S) Issuance of proclamations.
7. (S) Appointment and removal of officers, board members,
commission members and.committee members,, subject to the approval of
City Council. (Officers are City Attorney, City Engineer, Supervisor
of Streets, Superintendent of Water-Sewer and City Marshall.)
8. (S) Chief executive officer and conservator, of the
peace.
9. (S)
and constantly obe\.
(S)
10.
11. (5)
12. (S)
Caueing Ordinances and Regulations to be faithfully
red.
Other duties as Council requires.
Exercising-powers of Sheriff within the City.
Acting as a member of the Police Pension Board of
Trustees-
13.- Handling of citizen complaints.
14. Preparation of Ordinance drafts not assigned to
departments.
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Section 2. Office of City Treasurer. The office of City
Treasurer, as provided by Statute, shall be provided personnel to
accomplish the following functions:
1. (S) Providing-a bondto the City with sufficient
sureties as approved by vote of City Council and conditioned upon the
faithful performance of his duties.
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2. (S) Receiving and collection of all City moneys and
accounting for these funds-_as.prescribed by Statute and City Ordinance.
(Acts as City tax collector.) .
3. (S) Providing receipts for all money received.
4. (S) Providing a Monthly Report to Council on status
of City finances and delivery of paid warrants and statement of receipts
to the City Clerk for file, and the maintenance of a register thereof.
5. (S) Filing with the City Clerk the required Annual
Report. - -
6. (S)- Establishment end-main tenance of special funds.
4. (S) Maintaining a registry of City orders.
8. (S) Acting as a member of the Police Pension Board of
Trustees.
9. Assuming leadership in budget preparation.
10. Assuming supervision of City procurement, including
preparation of specifications, soliciting bids, processing of purchase
orders, maintenance of stacks and inventories, and the verification and
coding of invoices and statements.
11a. Issuance of sales tax licenses.
12. Maintaining a property and materials control program,
an inventory of City equipment, and property insurance programs.
Section 3. Office of City Clerk The office of City Clerk,
as provided by Statute, shall be provided personnel to accomplish the
following:
1. (S) Maintaining a public file of all Ordinances and
Codes adopted by reference and all official City records including
maintaining a file of Deeds and Titles.
2. (5) Along with the Mayor, certifying all City Ordin-
ances within 48 hours and maintaining a book thereof.
3. (S) Acting as custodian of the City Seal.
4. (S) Publication of Ordinances and legal notices,
keeping citizens informed on Council actions, and attesting to
publication and posting.
5. (S) Conducting City elections-
6. (S) As Clerk of Council, maintaining a regular and
correct journal of the proceedings of the Counciland advising the
Mayor at least monthly of action ordered by Council which is not
complete.
7. (S) Acting as Deputy County Clerk for registration only.
8.- (S) Posting of the annual Treasurer's Report. -
9. (S) Along with the Mayor, signing all City Warrants.
10. (5) Posting a schedule of fees and collecting Fees for
attesting certificates and transcripts. -
11. (S) Acting as a member of the Police Pension Board of
Trustees.
12. Administering designated licensing and permit
programs of the City. _
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13. Maintaining a confidential file of all City
business establishments for use by all City departments and insur-
ing that the information is available to the Police Department 24
hours per day, seven days weekly.
14. Setting meters for cigarette taxes.
15. Official custodian of all Bonds and Insurance
required for municipal contractors.
Section 4. Office of City Attorney. The office of City_
Attorney, as provided by Statute, is organized for the following
functions:
1. Final approval of City Ordinances and the recommenda-
tion of changes to eliminate conflict within the City legislation.
2. Negotiation of agreements on behalf of the City.
3. Approval as to awarding of all City Contracts.
4. Advising all City officials, officers, and departments
on legal matters.
5. Representing the City in court.
6. Conducting training for police officers on legal
matters.
Section 5. Municipal Court. The City Municipal Court with
a Municipal Judge and Court Clerl, as provided by Statute, is organized
for the following functions:
1. Maintaining and executing traffic and criminal court
calendars and adminstering J't]stice.
2. Maintaining records of bail bonds received and exonera-
tions.
3. Selecting jury venires when required.
4. Handling traffic and parking tickets including prosecution
and filing thereof.
5 Preparing and justifying the annual Court Budget.
6. Collecting, counting, balancing and depositing of court
fines and preparing financial reports.
7. Execution of prescribed legal documents and forms.
Section 6. Police Department. A Police_Department, headed
by the City Marshall -(to beknown as Chief of Police) as provided by
Statute, is organized for the following functions:
1. Maintaining law and order, and protecting life and
property.
2. Directing of traffic.
3. Apprehending, arresting, and detaining of law violators
and maintaining of police records.-
4. Regulation and inspection of police-enforced licenses.
5. Cooperation with the law enforcement agencies.
6. Coordinating with civic groups and all government units
on law enforcement matters.
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7. Preparing drafts of proposed regulatory ordinances and___ _
laws, regarding public safety andenforcement of laws.
8. Preparing and-supporting the Annual Budget for law
enforcement.- _
9. Preparing special studies relating to public safety.
and providing inputs to traffic engineering and planning.
10. Conducting a, crime-prevention program.
11. Providing a member of the Police Pension Board.
Functions imply the organization into divisions,` including
Patrol, Detective, and Services if and when justified and authorized-
by - separate legislation.
Section 7. Public Works Department- -A Public Works „
Department, headed by a Director of Public Works and to include the
City Engineer -and.Superintendent,of Streets as provided by Statutes,
is organized for the following functions, with separate divisions to
be established as_ required, including City-Engineer, Superintendent
of Streets,: Traffic Engineer, and Shops:
1. Management and Supervision of the, Public Works Depart-
ment including civil engineering divison, 'traffic engineering division,
street division and chops division.
2. Planning, organizing, supervising and performing of
professional engineering in the design and construction of streets,...
traffic` signals, sidewalks,_curb and gutter, drainage systems, bridga-
culverts, and other city structures and coordination of utility
cottstructiotr p_rograms:-- -
3. Making or directing field inspections of all municipal
construction and repair-work and issuing permits for same, as applicable.
4. Directing-engineering survey and drafting,activities.-
5. Preparation of estimates and contract specifications and
provisions for City contracted-construction work.
6. Conferring an and coordination of allproposed constructicn
projects affecting the City.
7. Supplying details relating to formation, construction; and
asaessments_associated_wi_th_special improvement districts.
8. Reviewing and approving Deeds, sub-division planning and
preparing of specifications controlling public works in-sub-division -
development and inspecting and acceptance -c_f_-this work.
9. Maintenance of map files and records and surveying as
required tomaintain an accurate inventory of public real estate
l0. Performing--engineering services for other City depart-
ments on a referral basis..
11. Passing on problems of design; materials and processes
proposed in-connection with major repairs and-new corstruction.-
12. Beeping the Mayor and City. Council informed on all.-
matters relating to assigned functions.
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13.---Justifying the budget for the Public Works Department.
14. Preparation of supporting data as required to support Highway
Users -Tax funds when needed by the City Treasurer, -
15. Planning, organizing and directing the maintenance, repair, and
cleaning of City streets and rights-of-way and related facilities, including
storm drainage, alleys, gutters., parkways, andmiscellaneous non-park
public property.
16. Handling traffic control-studies, planning, design, installation
operation and maintenance. -
17. Supervision of street lighting programs and school crossing safety
programs
. _
18. Maintenance of City vehicles and other motorized equipment.
Section 8. City Development Department. A City Development Department
to beheaded by a Director orf Development, is-organiz'ed with separate
functions as assigned-or provided by Statutes:
11. Supervision of the Planning and Building Inspection Divisions.
2. `Administration`of private building program and handling or super-
vising inspections.
3. Checking ❑r causing to be checked tha plans of builders._
4. Delivering talks on building safety and construction regulations.-
5. Preparing complaints for legal action against violators of
the Building Codes and Zoning Codes...
Checking the quality of construction material.
7. Determining the qualification of contractors for licenses and
advising the Mayor. on issuance: of said licenses,.
8. Forwarding to theState Electrical Board the list of all licensed
electricians as long-as the State handles electrical inspection.
9. Preparing all general City plans which affect more than one
City department (includes authority to task all otherCity departments
for inputs to these plans).
10. -Providing guidance to a he City Planning Commission on all
matters. relating to planning and zoning.
11. Supporting the City Planning Commission position to the
Board of Adjustment.
12. Reviewing and processing of all matters relating to annexation.
13. Reviewing and processing sub-division plats in preliminary and
final form and assigning addresses.in platted and unplatted areas.
14. In coordination-with the City Engineer, processing-all
matters relating to streets, easements, right-of-way, changes of street
names and providing inputs for any_Ordinanoes relating thereto.
15. Processing all matters relating to rezoning, both in the City
and within the City planning area. -
16. Review and processing of all petitions relating to assigned functions
17. Handling of special commission reports.
18. Developing and maintaining of the City comprehensive plan.
19 Developing and maintaining official zoning maps and publications.
~,E-~ ova d_'~'y
20. Handling City long-range planning, including land-use
planning, physical development of the City and community, and the
securing of State and Federal support-as applicable.
21. Maintenance of files and a library as required to
support all functions-and to provide prompt assistance to both public
and private agencies and individuals concerned with physical develop-
ment of the City and area.
Section 9. Administrative Services Department. An
Administrative Services Department, to be headed by a Director of
Administrative Services, is organized to accomplish the following
functions as assigned or provided by Statutes:
1. Management and operation of the City telephone system.
2. Operation of City message center services.
3. Acting as central point of contact on the Citizen
Request Program.
4. Forms management and reproduction.
5. Maintenance of City Regulations.
6. Support of Citizen Committees.
7. Preparation and dissemination of informational brochures
and news releases including distribution of Council Agendas and Minutes.
8. Use of City clerical personnel up to one day weekly to
satisfy urgent requirements.
9. Recruitment, testing and certification of candidates for
various positions, conduct of training and conduct of safety programs,
and the administration of fringe benefit programs, including Workman's
Compensation and Life and Health insurance programs.
10. Maintenance of complete personnel files and providing
the treasurer with work and assignment date as it affects pay.
11. Assembly and publication of monthly and annual Activity
Reprots.
12. Operation and maintenance of City copy reproduction
facilities.
13. Supervising ;janitorial and building maintenance
services.
14. Handling of special administrative matters as assigned
by the Mayor including the drafting of Ordinances.
15. Coordination of all efforts relating to fire, water, and
sewer service agencies.
Section 10. Parks and Recreation Department. A Parks and
Recreation Department, to be headed by a Director of Parks and
Recreation, under a Parks and Recreation Commission as established
by a separate ordinance, is organized for the following functions
except as otherwise provided:
1. Continuing and managing all aspects of the existing
park system and recreation programs.
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c 2. Proposing and keeping current a long-range City Park and
Recreation Plan, working in cooperation with other city departments
in its preparation.
3. Providing guidance and assisting in public hearings,
council meetings, etc. in matters relating to the Department.
4. Preparing plans and other documents for the acquisition
and construction of parks and recreation facilities.
5. Maintaining all city parks and grounds of other city
property as assigned to the department in an aesthetic and
functional manner.
G. Prividing an adequate recreation program for all resi-
dents of the City.
7. Levying reasonable charges, or making requirements for
reasonable refundable deposits, for expendable crafts materials or
recreation equipment, for electric power and other utilities used
by special groups, for the use and/or reservation of specific park
areas of recreation facilities, and similar situations where
charges or deposits are in the best interests of the department
and the city. All such funds shall be fully accountable and used
solely to defray operating costs or expand the facilities of the
department. All such charges shall be established by the depart-
ment and approved by City Council.
8. Assisting the Arboriste' Board as established in a
separate ordinance in carrying out their duties.
9. Assisting and advising the City Administration on various
city beautification programs.
10. Preparing and supporting the Annual Parks and Recreation
Budget, and administering all funds appropriated for the department
as a result of said budget.
11. Keeping the Mayor and City Council informed on all
matters relating to Parks and Recreation.
12. Recommending to the Council acceptance of gifts of
land, property, equipment, cash, and labor for park and recreation
purposes; keeping a full acount and record of all such gifts.
13. Recommending to the Council the making of eggreements
with school, county, state and other governmental jurisdictions or
private parties for the development and use of properties for park
and recreation purposes.
14. Formulating rules and regulations on use and conduct
in the parks and recreation facilities, including the scheduling
and reservation of special facilities. Said rules and regulations
shall"'be subject to the approval of the City Council.
15. Recommending to the Council on contracts concerning
the operation of concessions, recreation facilities and programs
as the Department feels are in the best interests of the City
Government.
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Section 11. Channels. Official channels of cdmmunication
are from section (if established) to division (if established) to
Department or office, to the Mayor as Chief Executive Officer and
except as otherwise provided. The Organization Chart and Channels
are as depicted in attached charts.
Section 12. Additional Functions. Additional functions
which may be necessary to provide City services will be assigned by
the Mayor to the appropriate office or Department:
Section 13. Effective Date. This ordinance shall take
effect and be in force five (5) days after publication following
final passage providing it shall have been passed by an affirmative
vote of three-fourths(3/4) of the members of the City Council;
otherwise said ordinance shall take effect thirty (30) days after
publication following final passage.
Section 14. Emergency Clause. The provisions of this
ordinance are necessary to the immediate preservation of the public
health and safety of the citizens of Wheat Ridge for the following
reasons:
1. No previous ordinance providing for City Departments
or Offices and fixing the lines of authority exists because the
City having just completed incorporation August 20, 1969 has not
heretofore passed an ordinance relating to providing for City
Departments or Offices and fixing the lines of authority.
2. Such an ordinance providing for City Departments or
Offices and fixing the lines of authority is necessary for the health
and safety of the citizens of Wheat Ridge.
INTRODUCED, READ, ADOPTED, AND ORDERED PUBLISHED AND
POSTED on first reading by a vote of 5 to ❑ this 16th
day of April, A.D., 1970.
READ, ADOPTED AND ORDERED PUBLISHED AND POSTED on
second and final reading by a vote of 5 to 0 this
7th day of May , A.D., 1970.
r
Alttpff E. Anderson, Mayor
ATTEST:
Louise F. Turner, City Clerk
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CLASS SAECIFICATIONS MANUAL 1970 - 2
ARTICLE I ORGANIZATION AND FUNCTIONS
0 R G A N I Z A T-I O N-A L C H A R T
CITY OF WHEAT RIDGE
r'_.~ C I T I ZEN S
FALDERMEN
r~ _ }
1
0
1. OFFICE OF
I MAYOR-
.
i ~
CITIZEN
COMMITTEE
OF OFFICE OF CITY * I I TTREASUREER I ATTORNEY MUCOURPAL
CITY MDEPA - ADMIN. PARK AND1 POLICE
DEVELOPMENT SERVICES RECREATION DEPARTMENT
DEPARTMENT NT [DEPARTMEN T DEPARTMENT
Planning--I *City Engineer Personnel
Building *Stree-t Superintendent Publications
Traffic
Shops
* Chief officer appointed by City Cauncil_for Statuatory offices. A11_--
Department-Directors and Committeemen-are.appointed by City Council.
1. Policy through appropriate Commissions appointed by City Council.
C H A N N I -L .-S,
CITIZENS
f CITY COUNCIL
f
1
I
CITY TREASURER CITY CLERK MAYOR
DEPARTMENT HEAD
CERTIFICATE OF POSTING
We, Louise F. Turner and Helen Elise McMillen hereby
certify that Ordinance No. 42 was duly posted by us
following first reading on the 24th day of April 1970,
at the following locations within the City of Wheat Ridge:
Wheat Ridge Post Office
Wheat Ridge Branch Library
Westridge Sanitation District Office
Columbia Heights School
Prospect Valley Fire Department
Wheat Ridge City Office
Wheat Ridge Council Meeting Room
We, Louise F. Turner and Helen Elise McMillen hereby
certify that Ordinance No. 42 was duly posted by us
following second reading on the 15th day of May 1970,
at the above locations within the City of Wheat Ridge.
?7PA`33
Louise F. Turner -
City Clerk
Kelen Elise McMillen
Deputy City Clerk