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HomeMy WebLinkAbout03/07/1974 iVlINUTES March 7, 1974 A Study Session preceded by a short Regular Meeting was called to 8rder at 7 30 p.m by Mayor Pro Tem Joseph Donaldson at 7390 W. 38 Avenue Aldermen attending were Mary Jo Cavarra, Joseph Donaldson, Robert Howard, Calvin Hulsey, Larry Merkl and Louise Turner. Others attending weTe City Administrator John Jerman, City Attorney William E McCarthy, City Clerk Elise Brougham, staff and interested citizens Public Comment was made by Hank Stites who stated that if the subject of a city hall was to be discussed t8night, that he wanted a chance to give some alternates tn the site at 44 Avenue and Owens. Grant Cobb of 2085 Estes who stated that it was unfair to people wishing to sell their property when the sale was contingent upon rezoning of the property making the preseRVC~6 all the work for rez8ning. He would like to see the zoning rules changed and that the prospective buyer should do the work of rezoning Motion by Alderman Turner "I move that the reading of the Minutes (February 28, 1974) be dispensed with and that they be approved as presented II Motion was seconded by Alderman Cavarra Motion passed 5-1 Alderman Howard voted "nay." Resolution No. 285 pertaining to Resolution No 284 appropriations adjustment in the Police Department with budget personnel schedules attached was read, after it was introduced by Alderman Calvin Hulsey Motion by Alderman Howard "I move that Resolution No. 285 be placed on the Study Session Agenda for continuation of this discussion II Motion was seconded by Alderman Turner and passed 6-0 Resolution No 286 pertaining to appropriations adjustment in the Police Department with a personnel schedule attached to add one additional dispatcher and upgrade ~h Clerk-Typists to 3 Secretary I, was introduced by Alderman Merkl and was read. Alderman Howard asked if this was a grade increase for the dispatchers 8r just an addition, and was told this was nnly fnr the addition. Motion by Alderman Hulsey "I move that Resolution M8tion was seconded by Alderman Merkl and passed 4-2 and Turner voted "nay." No. 286 be approved II Aldermen Howard Resolutinn No generous gift and was read 287 commending Wheat Ridge National Bank for their of two scoreboards was introduced by Alderman Howard Moti8n by Alderman Turner "I move that Resolution No 287 be approved." Motion was seconded by Alderman Cavarra and passed 6-0. Resolution No 288 clarifying the components of the Comprehensive Plan was introduced by Alderman Turner and read Motion by Alderman Hulsey "I move that Resolution No. 288 be passed " Motion was seconded by Alderman Cavarra and passed 6-0 Decision on Comprehensive Master Plan Amendment CPA-73-o3 came up Motion by Alderman Hulsey "I move That CPA-73-03 - 46th Avenue to frontage road, Estes to Carr, Residential-Three to Residential-one-C be approved for the following reasons. 1 It meets the Comprehensive Plan MINUTES - March 7, 1974 - Continued -2- 2 It meets the Land Use Plan 3 TheTe was no one in opposition at the Hearing. 4 It was approved by the Planning Commission. 5 That there be one exclusion - i.e Mr. Seller's Lot 3, Williams Subdivision. 6 Also, that the lots were brought into conformity with this rezoning" Motion was seconded by Alderman Cavarra and passed 6-0 City Administrator John Jerman announced the possibility of moving into the Post Office Building for the Police Department and Court and Court Room He statd the Police Dept. houses 62 employees in 1800 sq ft of space, and that the post office has 5500 sq ft , 28 parking spaces in back of the bUilding, and a vault for storage of police evidence This would be a lease for 3-5 years, and that there is not a substantial cost increase from present rent of $470 00 per month to $650.00-700.00 per month. Motion by Alderman Cavarra "I move that Council authorize John Jerman, the City Administrator to negotiate a lease with the Post Office for use of this building for the Police Department." Motion was seconded by Alderman Hulsey and passed 6-0 Mr Jerman, City Administrator discussed the need for a City Hall site. He stated consolidation was needed, that there is wasteful travel time for city employees between offices, that at least 10 people a day come into the city hall looking for an office not located there, that 5500 sq ft is desirable for good working conditions. He stated that a new office building at 10900 West 44 Avenue is available to the City on a long-term lease-purchase arangement, but that this is not necessarily a permanent city hall site, and that the City could fully recover its lease costs plus a substantial profit at a later date if a more suitable location for city offices became available in the future Hank Stites, spokesman for the Wheat Ridge Chamber of Commerce stated 1 The location on 44th Avenue is bad; inadequate bus service. 2 TheTe would be a parking problem. 3 That he recommended consideration of the Wheat Ridge Jr. High, So that all departments could be under one roof including Police Dept. 4. That since the fire department had obtained land for their building, it can't be used as a school. 5. The school has good recreational facilities 6. That he was asking the city to negotiate with the school district 7 That he didn't view buying a building as temporary 8. That the junior high area could be a vast civic center complex. 9 In answer to a question, there is a total of 82,000 sq.ft. and of that approximately 62,000 sq ft would be usable Alderman Turner asked City Administrator Jerman if he felt the city needed 62,000 sq.ft and he stated he felt 10,000 sq.ft would be maximum including the Police department, and that the oper ating cost and maintenance on such a building would be prohibitive. Bonnie Scoma of 2859 Gray suggested that the new recreation bUilding be used for a city hall as a temporary solution Ben Chastain of 3250 Marshall objected to the Wheat Ridge Jr High because the school board had paid for experts to check out the building and that it had been declared unsafe, that a Board of Architects had given a remodeling cost of $800-900,000 00, that to bring the wiring up to code would be a high cost, that selling land to the fire department did not preclude use for a school at that site, no survey has been made in Edgewater for the proposed new junior high and that it is dependent upon a bond issue, that the school board has Ok'd that the en+ire building be painted which seems to suggest continued use, and that the people don't want to lose the junior high outside their city limits. MINUTES - March 7, 1974- Continued -3- William Cornelison of 3570 Nelson stated there was conflicting testimony and he suggested that the City get in touch with the school board and that they gather the actual facts. Frank Callahan, realtor of 7020 West 38 Avenue stated that the City of Arvada had considered a school at one time and had abandoned the idea, that when looking at the junior high only the land can be considered because the building would have to be demolished because it couldn't be up to code, that the land acquisition by the fire department reduced the 10 acres required by law for a junior high, that the building now housing the bUilding department, planning etc is very bad and inconvenient, that the possibility of the junior high being used as a city hall is 3-4 years in the future, and that the new building at 44 Avenue and Owens would be ideal Motion by Alderman Merkl "I move that Council postpone any action regarding a city hall site for a two week period, and hold a Public Hearing on March 21, 1974 for input from the people, and between now and that date the City should get together with R-1 Schools and pursue all areas concerning the junior high school, and at the same time information about 44th and Owens building and the junior high school be made available to the pUblic, and that it be understood that the junior high would be a permanent site and that the building at 44 Avenue and Owens would be of OJ temporary nature." Motion was seconded by Alderman Hulsey and passed 6-0. Proposed repeal of Resolution No. 168 establishing liaison Council members to different departments which was no longer needed since the City Administrator had been hired was brought up Motion by Alderman Cavarra "I move that Resolution No 168 be repealed." Motion was seconded by Alderman Turner and DIED IN A TIE VOTE OF 3-3. Aldermen Howard, Hulsey and Merkl voted "nay." Mr. Jerman, City Administrator stated that a Yz acre to complete the Greenbelt was proposed to be bought from Mr. Potuzak for $2,500.00 which was his asking price That the dimensions were 306' long X 60' wide, it is zoned Commercial-One and would be paid out of Account 452 15 In answer to questions he stated that the matter had not been before the Park Commission, that this would settle a long-standing misunderstanding regarding the land, that there had possibly been a verbal agreement to donate the land but that there was nothing in writing, that the land was not usable along the creek bed except for a small area the owner was using to store lumber, and that the expense for an appraisal was not justified. City Attornev McCarthv stated that it was not necessary for a formal appraisal No action was taken by Council. City Administrator John Jerman stated he had some change order requests on the new recreation building BoVd hraemer, Parks and Recreation Director explained the changes 1. A door is being added making a double door for better access 2. Two windows (stained glass) are being added on the west side which will cut down electrical requirement 3 14' plywood instead of 8' will be put around the gym because of heavy use 5 That the increased heater requirement was required by Public Service All these changes would come out of the contingency fund Motion by Alderman Hulsey "I move that the change orders be approved " Motion was seconded by Alderman Merkl and passed 6-0 City Administrator John Jerman presented a letter from Mr John Deffert regarding Subdivision Case WS-73-o4 in which he agreed to 100' lots, dedication of 34.99' for road purposes without street improvements required, and to provide a drainage pipe adequate for a 5 year flood. The letter is attached to the Minutes. MINUTES - March 7, 1974 - Continued -4- Alderman Howard stated that it was his understanding that when property is dedicated to the City that the previous owner had the responsibility to put in improvements Aldermen Hulsev and Merkl stated that at the hearing the drainage had been accepted and now the applicant had been asked to change it. Motion by Alderman Merkl "I move that we accept whatever Mr Deffert has decided he'd like to do to straighten out the mess the City's in " Motion was seconded by Alderman Cavarra and passed 4-2 Aldermen Howard and Hulsey voted "nay." Meeting was adjourned at 10 10 p.m. STUDY SESSION The first item brought up on the Study Session Agenda was a request from Jefferson County Community Center by Mr Dick Markley for aid in funding of facilities The Center was awarded 15 acres of federal surplus property located at Hampden and Garrison but they need a commitment on construction or they could lose the land. They were requesting approximately $65,000.00 out of Revenue Sharing Funds. Glen Tavlor, Director of Public Works stated that Ordinance No 147 pertaining to ROW with Denver Water Board for pipeline had been changed Denver Water Board pro rata share of street improvements for 5 years, street improvements will be handled by the City, and provides the City a surface easement for hike-bike trails consistent with Denver Water Board RoWw~th the City maintains it Ordinance is to be on 3/14/74 Agenda Harlan Street Drainage Study by McCall Ellingson & Morrill Inc. which had a large over-run of cost was discussed Mr Ellingson stated that the contract with the City gave an estimated cost of $15,500.00 and that his company didn't guarantee that as a maximum price He said the job was unknown and they ran into other studies and investigations and have 22 drawings In comparing the Pierce Street Drainage project it only has 5 drawings and no water Glen Tavlor stated the problem is the magnitude of the overrun cost and not the fact that there was some overrun Also, Council was not contacted with a choice of whether nr not to abandon the project or to proceed with a higher cost City Attorney William McCarthy stated according to rule of contract law the company should have contacted the City on the cost increase Mr Harlod Ellingson said the total cost of the job was $30,600.00 and that they are willing to settle for $25,000 00, and he distributed the completed study Jack Prose, Building Inspector presented an Ordinance amending Ordinance No 84 Building Code adopting the 1973 editions of the Uniform Building Code It was recommended That Section 1-26 B should be changed in regards to complying with subdivision regulations to add the phrase "where Subdivision Regulations apply." Alderman Hulsev stated that Public Service Co will be requiring stiffer insulation requirements Ken Alley questioned the raising of permit fees for more income since the construction was down so that the building department could meet its expenses, and that this added expense would discourage construction more. Mr Jerman stated the department should be sustained by those receiving its services Rules of Procedure were discussed and changes were recommended are to be voted on 3/14/74 They MINUTES - March 7, 1974 - C8ntinued -5- Flooring for the new recreation building was discussed. BoVd Kraemer distribut-ed samples of untturf flooring, stated this is not an overrun c8st but a change order and that he has not gone out- for bids on the interior yet. Resolution No 285 was explained by Chief Pinson t-he dispatchers duties have increased, and that he the grade of the secretary when the ordinance came He stated that had overlooked up Travel PolicV for employees and City Officials was presented by John Jerman Paying air fare and all expenses for the spouse for elected nfficials attending the National League of Cities was questioned Pavm~nt of DRCOG dues was brought. It was pointed out that if Wheat Ridge is not a ~ember, the City cannot receive federal grants and state funding, and that regional participation is important. ~eeting was adjourned at 1 20 a m -Z'L/ APPROVED JtJz7 " -{: 3/ ! I I "7 / y i MINUTES - Page 6 - 3/7/74 John Deffel_ 4409 Beach Court Denver, Colorado CASE WS-73-04 March 7, 1974 Mr John A. Jerman City Administrator City of Wheat Ridge 7470 West 38th Avenue Wheat Ridge, Colorado 80033 Dear Mr. Jarman I John Deffert, agree to amend Deffert Subdivision, Case No. WS-73-04, as approved by City Council on 21 February 1974. That is, to reflect the re-alignment of lots I thru 5 existing as 107 foot lot widths to the proposed 100 foot lot widths, providing for dedication of the north 34.99 feet of Oeffert Subdivision for road purposes to allow the ex- tension of West 33rd Avenue from Pierson Street to the east boundary of the Oeffert Subdivision Street improvements will not be required on the above described dedication of West 33rd Avenue. I also agree, to provide an inlet at the east property line between lots I and 2, and a reinforced concrete pipe, adequate to handle the 5 year return storm from the inlet west to, and including a manhole at the connection with the existing drainage pipe at Pierson Street. Sincerely yours, John Deffe~! ~./ . ('.! ~;;. cJI ~/L-o ~ . I / / ACCEPTED BY COUNCIL BY MOTION ON MARCH 7, 1974. \ 0~[ ,,~ .....~\ \- 'J . r-: / ~ /- -Q-'>--0-- ..Ii. (" , r U;]L\j 'es NJV3m~ 13, 19H t'.' ""l'l'SS,On expl. )1 JJ' ~ ' . ) ,. ,j , , " f'j " . \ Vl. f' r!~ {l \ .h/:Li.JJ Co It fLU ~L/