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HomeMy WebLinkAbout03/21/1974 MINUTES March 21, 1974 The two hundred and thirty-third regular meeting of the Wheat Ridge City Council was called to order by Mayor Abramson at 7 30 P M at 7390 West 38 Avenue. Aldermen attending were Mary Jo Cavarra, Joseph Donaldson, Calvin Hulsey, Larry Merkl and Louise Turner. Alderman Howard was absent. Others present were City Administrator John Jerman, City Attorney William McCarthy, Deputy City Clerk, staff and interested citizens Minutes of March 14, 1974 were not ready for approval. Minutes to be sub- mitted for approval March 28, 1974 Motion by Alderman Cavarra "I move that Item 13-A be moved up on the agenda due to the fact there is a large number of people here, many of whom are students who have final tests to study for tomorrow" Motion was seconded by Alderman Turner. After discussion, it was agreed Item 13-A should be considered just before Item 8. Motion passed 5-0. Mavor Abramson presented a resolution commending Wheat Ridge High School Football Team, approved by Council March 14, 1974, to Dr George Lauterbach, principal of Wheat Ridge High School and Steve Blair, one of the football captains. Mr Dick Markley, representing Jefferson County Community Center, Inc. distributed a resolution to Council, adopted by Arvada City Council indicating their desire to support the Jefferson County Community Center program Mr. Markley requested that the City of Wheat Ridge consider a capital fund donation in support of the program. In answer to question from Alderman Hulsey, Mr. Markley stated Wheat Ridge was requested to share in support of the program amounting to $65,000.00 per year for a period of three years. After considerable discussion as to availability of funds and possibly budgeting for this donation next budget year, it was agreed that this item would appear on next week's agenda in the form of a resolution. Resolution No. 292 authorizing Personnel Classification Changes regarding Buyer I, Buyer II, Budget and Purchasing Officer, and City Service Worker V l~cS explained by Mr Jerman. Alderman Donaldson introduced the resolution and it was read. Motion by Alderman Hulsey "I move that Resolution No. 292 be adopted." Motion was seconded by Alderman Donaldson and passed by a vote of 4-1. Alderman Turner voted "nay". Resolution No. 293 authorizing a Police Advisory Committee was introduced by Alderman Cavarra and read Motion by Alderman Donaldson "I move Resolution 293 be adopted." Motion seconded by Alderman Turner and passed by a vote of 5-0. Mayor Abramson requested the aid of the press in making notice of the creation of the committee and advertising duties of the committee for citizens interested in applying. Regarding appointments to the Business and Industrial Relations Committee, Alderman Cavarra made the following motion "I move that we defer any further action on this committee until we've had an opportunity to take another look at the resolution" Motion was not seconded. Mayor Abramson requested Council to schedule reconsideration for the next study session because some persons appointed to the committee felt the make-up of the committee was too restrictive. Motion by Alderman Merkl "I move that we do not reconsider the Business and Industrial Relations Committee Resolution." Motion was seconded by Alderman Turner and passed 3-2. Aldermen Cavarra and Hulsey voted "nay". Case WZ-73-29 - rezoning application by Ralph Jacobson at 10201 West 44 Avenue from Agricultural One (A-1) to Restricted Commercial (RC) was scheduled for decision Motion by Alderman Cavarra "I move that Case WZ-73-29 be approved for the reasons that it will not constitute strip zoning, the area across the street on 44th is now Commercial One, it was recommended for approval by the Planning Commission, and it appears to be the best use for this small parcel of land." Motion was seconded by Alderman Donaldson and passed by a vote of 5-1. Sealed vote from Alderman Howard indicated he voted "nay". MINUTES - March 21, 1974 - Continued Page 2 Request from Wheat Ridge High School for a bikeway/walkway from Youngfield to Wadsworth and in the vicinity of the school was considered. Dr George Lauterbach, Principal of Wheat Ridge High School was present to speak for for the bikeway/walkways and introduced Mrs Mary Purdy, president of the Parent Teacher Student Association. Mrs. Purdy reviewed surveys and results received from students and parents, and covered routes to school, number of students walking or riding bicycles along these routes and the need for bikeway/walkways Mr Jerman distributed copies of a letter received from Walter hane, City Administrator of the City of Lakewood In the letter, the City of Lakewood proposes certain improvements along 32nd ~venue.from You~gfield to hipling on a joint basis with the City of Wheat Rldge, lnstallatlon of a storm drain and pedestrian walkway along the south side of 32nd at their expense. With respect to a bikeway on 32nd Avenue, their position is since this portion of the street falls within the City of Wheat Ridge, cost should be undertaken by Wheat Ridge. Lakewood also proposes traffic signal modification at 26th and hipling at their expense Storm drain and pedestrian walkway along the south side of 32nd Avenue, east of Quail is also proposed by the City of Lakewood Mr Dave Skeen, Administrative Assistant for the Wheat Ridge High School commented on results of surveys received from parents favoring bikeways and walkways and stated they would use them if they were available. Students from other schools could also use them and bikeways and walkways do have uses beyond the normal school usage. Mr Skeen introduced several students from Wheat Ridge High School. Dan Bessesen, 10355 West 23rd, Student Body President at Wheat Ridge High School, stated he walked or rode his bicycle to school every day Alternative modes of transportation are necessary, and this could be used to instill in students the ideas of alternative modes of transportation--that of walking and using bicycles when it isn't necessary to drive. The seconj idea is that of basic health and safety. Without bikeways, bicyclists are a hazard to motorists and endanger themselves. If reasonable means is provided ~o transport students, you may be instilling the idea of alternative modes of transportation and aiding public safety. Bonnie Barkeen, 4040 Cody, Wheat Ridge Hiqh School student, stated she was mainly concerned with the public safety part of having a bikeway, that road conditions are not good enough to ride a bicycle upon and that she rode on dirt roads and on private property to avoid riding on 38th and 32nd. Sand swept to the side of the road is hazardous to bicyclists. A bikeway off the road would be safer, and if installed, more people would ride their bicycles Mr Skeen commented that sand on the edge of the roadway is a real concern for people riding bicycles If a walkway were constructed, some kind of snow removal equipment that could handle a smaller surface off the road and some kind of sweeper that would take sand off after the snow was melted hathv McCord, 1895 Tabor Street, Lakewood, Wheat Ridge High School student, stated she rode her bike almost every day and she felt a bikeway/walkway was a very necessary thing, not only for the safety of the students but for the motorists Snow removed to the sides of the roadway and sand on the roadway are hazardous to bicyclists A bikeway/walkway would be greatly appreciated and is very necessary. Dr Lauterbach expressed appreciation for being able to appear before Council to present facts and figures Alderman Hulsey stated he felt the City would have to look at the possibility of bikeway/walkways for the entire city and asked what percentage of students attending Wheat Ridge High School lived in Wheat Ridge The percentage was not available, but Dr. Lauterbach stated a number of students attending Wheat Ridge High School were from Lakewood MINUTES - March 21, 1974 - Continued Page 3 Citizen Comments were received from Joanna Anderson, 3992 Rolf Court, representing the Parent-Teacher group at Prospect Valley stated they endorsed this proposal for additional safety for children who walked or biked on the north side of 32nd. Phyllis Crabb, representing Everett Junior High School stated they endorsed this proposal and that almost all students from Everett go to Wheat Ridge High School and this would have a direct impact on these students Mrs Paul Case, 11865 West 22nd Place, Chairman of the Wheat Ridge Advisory Committee, stated they were very concerned and very interested that some- thing be done about this particular problem. Mr Jerman stated a memorandum from Mr. Taylor, Director of Public Works, indicated a preliminary investigation into the feasibility of construction of a walkway along the north side of 32nd Avenue between Youngfield and Holland revealed an approximate cost of $30,000.00. Length of the walkway is proposed at 1180 feet, proposed width is four feet, proposed depth is three inches Paving costs are approximately $25,000.00 and grading approximately $5,000.00. There is some right of way that would be needed between Youngfield and hipling, but generally there is a minimum 60 foot width Grading and surfacing costs would increase from hipling east if the walkway were built adjacent to the roadway, due to the need of pro- viding for heavier vehicular traffic. Mayor Abramson stated the City had at one time been negotiating with Crown Hill Cemetery regarding the possibility of a walkway in that area. Crown Hill people are currently negotiating with the Denver Water Board who will condemn property and Crown Hill is not willing to talk to the City about the possibility of a walkway through Crown Hill until the condemnation proceedings are completed. Alderman Cavarra stated she had received a call from Representative George Fentress prior to the meeting and he had expressed a great deal of interest and support in this project. Also, he has introduced a bill that has passed the House concerning state funding for this type of off street bikeway and it is now in Senate Committee. Mr. Fentress suggested we urge our Senator to look into this. Alderman Cavarra stated Senator Joseph Schieffelin was present and asked if he would care to comment on this. Senator Joseph Schieffelin stated he wanted to back and endorse the pro- posal as a citizen and that the thought the citizen support present was indicative of more widespread support. He was unable to speak about the House bill as he had not seen it Motion by Alderman Donaldson "I move this matter be placed on the study session agenda for the first meeting in April." Motion was not seconded. Council was in agreement. Mr Jerman reported on bids received for installation of snythetic flooring in the gymnasium of multi-purpose building at Field Park. Miller Floor Company was the low bidder at $9,012.50. Recommendation was to purchase from the low bidder for floor covering called un i-turf from Account 244 Mr. A F. Williams, 2902 Eaton Street, Park Commissioner, stated the Park Commissioner was in favor of this flooring After discussion Motion by Alderman Hulsey "I move that we purchase the un i-turf from Miller Floor Company, not to exceed $9,012.50 from Account 244. Motion was seconded by Alderman Merkl and passed by a vote of 4-1 Alderman Turner voted "nay" giving the following reasons From items scheduled on the agenda, it could be assumed the City would be looking for a City Hall and that if these funds were not spent on this building, they would go into a fund for City Hall --.-.------ MINUTES - March 21, 1974 - Continued Page 4 Ordinance 150, amending Ordinance 138 was on second reading. Clerk read the title of the ordinance. Motion by Alderman Cavarra "I move that Ordinance 150 be approved on second reading and published and posted " Motion was seconded by Alderman Donaldson. Alderman Turner commented that if the City were in a position of raising the pay of all City employees, and we were not in a position of cutting our budget 10% this year, she could understand raising one group of people, however, when we've been asked to cut in all departments and a federal civil service person made a study last year which placed the Dispatchers at Grade 15, she did not feel it proper to raise these people five grades when all employees were not receiving a raise. Ordinance 150 was passed by a vote of 4-1. Alderman Turner voted "nay" Motion by Alderman Donaldson adoption of Ordinance 150 so we Motion was seconded by Alderman "I move that Council reconsider the may consider the proposed amendments." Cavarra, and passed by a vote of 4-1 Motion by Alderman Cavarra "I move that Section 6 be renumbered Section 8, and Section 7 be renumbered Section 9, and that a new Section 6 and 7 be inserted as follows 'Section 6. Under Section 2, Ordinance 138, Series of 1973, insert Grade 32, $827 ($4.77 hour) Buyer II. Section 7. Under Section 2, Grade 36, change Finance and Purchasing Officer to Budget and Purchasing Officer. '" Motion was seconded by Alderman Donaldson and passed by a vote of 4-1. Motion by Alderman Donaldson "I move that Ordinance 150 as adopted and ordered published and posted on second reading." was seconded by Alderman Cavarra and passed by a vote of 4-1 Turner voted "nay". amended be Motion Alderman Public Hearing concerning temporary site for City offices--Mr. Jerman stated that Council had received a report on the proposal to lease- purchase a building at 44th and Owens on March 6. At that time there was a good deal of discussion about it and the decision of Council at that time was to defer any action pending this meeting for public input. This also involved some discussion relative to the junior high school site on 38th Avenue He stressed the proposal as submitted was with the clear understanding this facility was intended to be temporary, pending final decision on a permanent site. The discussion on the junior high was centered around when and if it would be available and under what conditions--all areas subject to different interpretations. The need of the City at this time was for a facility which was adequate to enable us to consolidate widely scattered operations, which are now resulting in a great amount of waste time and effort at a great cost to the taxpayers Present lease for City offices has less than a year to run. It is felt that in the interest of economy in providing decent facilities for City employees, a facility like the one being proposed should be seriously considered by Council. At any time Council wished, the property could be disposed of with proper approval so that if the junior high site or another site became available within the foreseeable future, a change could be made. Mayor Abramson stated it had not been possible to establish a meeting with the School Board and the Council, however he had talked with Mr Al Mieklejohn, President of the Jefferson County Board of Education, who had discussed the matter with the School Board. Mayor Abramson relayed the following comments from Mr. Mieklejohn I. The School Board is very willing to discuss the issue. 2 If the bond issue does not pass, the School Board cannot obligate its pay-as-you-go funds (approximately 2.8 million dollars) for a period of more than one year. There was no way a new junior high could be built from pay-as-you-go funds unless there was a carryover balance in that fund. 3 It was unlikely, although not impossible, the School Board would allocate all of its pay-as-you-go funds for a new junior high in one year. 4 There is no discussion in the school administration or the School Board concerning the possibility of relocating students from Jefferson High MINUTES - March 21, 1974 - Continued Page 5 5 If the bond issue does not pass, in Mr. Mieklejohn's opinion, thel~ would be no alternative but to continue using Wheat Ridge Junior High. Mayor Abramson further stated he had received nothing in writing but hoped from this hearing, specific questions would be obtained which could be directed to the School Board Harold Wellman, 2670 Upham Court, stated he had appraised the property on west 44th Avenue and also the school. Relative to the property on West 44th, there was a very high water table in that area, it isn't flush with the surface. There is about a four foot drop to the semi- basement which was not good in that area. He further stated he had gone through the school building and it was in extremely good condition, very well built. It would be quite versatile for a good many uses if it were possible to get into it. There is ample space for the water district, library, Chamber of Commerce. There are ample rooms for courtrooms, hearings, etc. The heating system has been recently redone and the location is tops. It's good high ground and a well laid out area and could be usable for many years All utilities are in good shape, bus service on 38th Avenue, centrally located for the present area of population and business, and parking available The fire B~strict is adjoining and everything would be in one spot which would^very advantageous. Mr. Wellman stated he had not gone through the west building and didn't know if would be sJitable or useable. Jim Bartlett, 3450 Benton, spoke in opposition of the use of Wheat Ridge Junior High as a City Hall. A study had been conducted to determine the feasibility of remodeling the present structure for school use by the firm of Wheeler and Lewis The cost of remodeling at the time of the study (November, 1972) was $1,161,000.00 for the main structure, and $17,000.00 to raze the west building With inflation, the cost now would be at least 5% higher. At that time, Jefferson County Board of Education believed this to be a poor use of taxpayers' money He questioned if we, as a City, could suggest that this is any wiser use of taxpayers' money and suggested that we stop trying to buy old buildings and remodel old buildings and get into a first class City Hall. Mr Bartlett stated the report was public information and could be obtained from the R-1 School District. Harvey holesar, 3737 Garland,commented he felt it important to recognize the decisions being made now could reduce our options later. Is it necessary to make this decision before the school bond issue is decided, He further stated he had looked at both the main building and the west building and endorsed completely Mr. Wellman's opinion as to the condition of the building, but shared his concern about the use of a building on 44th w~ere there are some problems with regard to water. He felt the decision of the School Board with regard to remodeling was completely incidental to the use of the buildings as City Hall because the type of remodeling for school use would not be appropriate for a City Hall The present electrical system is inadequate and a complete new system would have to be considered. The west structure needs windows replaced, but the structure and general condition of the interior is good. Ceilings in both buildings are relatively high. When classrooms are partitioned, there will be problems with rearranging heat flow into the I/arious offices. The electrical and heating systeMS would be significant problems but could be resolved at a lesser cost than estimated by the School Board for remodeling. Mr holesar stated he was convinced it would be less expensive to remodel the building for office use than to remodel for the currently conceived type of educational use In reply to a question from Alderman Turner, Mr holesar estimated it might cost $100,000.00 to revitalize or redo the electrical system in the large building. ~man Turner asked w~at the square footage was in the smaller building I~r Jerman replied he thought it was 20,000 and the large building was 62,000 for a total of 82,000 square feet. MINUTES - March 21, 1974 - Continued Page 6 Alderman Turner asked if it might be reasonable to assume that it would cost le~s.than $150,000.00 to fix the junior high building into space f~r efflclent u~e Mr. holesar replied that it WOJld not be possible to glve a substantlve answer without an underatanding of w~at partition arrangements would be needed. Alderman Turner stated Mr. holesar had recommended that Council hold off any decision so that they wouldn't preclude future possibilities because of the bond issue coming up and asked if she were correct in understanding that even though the bond issue came up this year and pa~sed and the School Board went ahead and built a new site, it would stlll be a matter of approximately two years before it would become available. Mr Kolesar stated this was his understanding and the decisions made should fall within a range where we can still have some choices in that regard Alderman Cavarra stated she thought Mr. Wellman introduced a new aspect in talking about community related functions moving into the building, and asked about the cost of remodeling a very rOJgh proportion as to the cost of duplicating such a structure now. Mr Kolesar replied he felt it would depend on what uses are going to be made before you could obtain a reasonable figure. Allen hirby, 2876 Gray, spoke stating it was his understanding the City of Estes Park moved their City offices into their high school and possibly they could answer a lot of questions It was his understanding their police department and other City offices were in it. Mr A. F Williams, 2902 Eaton, stated he favored the City taking a long look at the junior high school situation totally. There are more uses for this building than the present needed City offices It would be, in his estimation, a real crime to let a choice piece of property get away because we were trying to get something in the meantime somewhere else. We must look at the facts of the present situation in talking about the junior high school site. It's not immediately available, and we ought to leave the option open of considering this particular property for City acquisition for many reasons There is still a possibility the City could get a library facility. The building could be used for community related activities. We must take a good look at the situation before we make a decision we may regret. We should keep our options open. Gary Lewman, 4355 Pierson, stated this hearing was for a temporary location with a projected down the road permanent location other than the temporary location There are about seven sites east of Dudley or Dover that are available of sufficient size for a City office building The only site east of sufficient size is at approximately 35th and Dudley on Lutheran Hospital property. We're contingent on the junior high depending on the bond issue. The building at 44th and Owens is available and on a temporary basis would solve the problem. If we're talking about a permanent location, we have very few options east of Dudley or Dover It's my feeling that Wheat Ridge Junior High is not available in the near future for temporary office use and permanent facilities are only at that building or very few other sites east of Dudley and Dover. Ben Love, 3785 Marshall, stated he was in favor of using the junior high as a site for City Hall and suggested Council explore with the School Board the potential of acquiring the building for the cost of the land alone. From his observation, the junior high would make a fine permanent site. Ben Chastain, 3250 Marshall Street, stated Mr. holesar didn't mention the juvenile plumbing in the school, the air conditioning necessary for year around use, and a number of other things as far as structural deficiencies are concerned With all the remodeling discussed for all the uses mentioned, we would still have an old building. There is MINUTES - March 21, 1974 - Continued Page 7 275 feet on the front curb--how could this be used for all this multiple use with insufficient parking areas. If the west building is torn down, it will cost more than the estimate of $17,000 00 two years ago From a temporary standpoint, you can't find a better solution to office quarters than the building at 44th and Owens The building was constructed fully cognizsnt of the water situation with a four foot sub-basement. That probably is not impaling any danger of flooding On a semi-permanent basis, go ahead with this building. The expense would be less, you would save expenses on traveling costs, it's centrally located in the area where most of our operations are now. Dr. Frank Traylor stated he could not speak for the School Board, but as an individual he would like to see a bond election this spring. If the bond election passes, he would hope the junior high WOJld be constructed within a year and a half, which would allow utilization in September, 1975 Remodeling costs referred to were taken from specifications which the staff drew up w~ich would be used for new schools for space, ventilation, class- room size, etc. It would cost more than half the cost of a new building to remodel this for school use. The School Board has said in the past if we're not going to use the building, we would certainly want community use for it It would be a good deal for the City It has a library already in it and it would have good multiple use, possible joint use of parking along with stadium parking. Mayor Abramson asked what might happen if the bond issue did not pass. Ur. Traylor replied that you stay with what you have if you can't get anything else and he didn't think a junior high could be built unless funds were available. Mayor Abramson asked if there had been any discussion, to his knowledge, of shuffling students to make the junior high building available. Dr Traylor replied he hadn't heard any of that, although there was some space at Everett and maybe a little bit at Lakewood. Alderman Hulsey asked Dr. Traylor how many parking spaces he estimate were available that could be used on a joint basis. replied he didn't know, but the stadium would be the parking be used. would Dr. Traylor that would Alderman Turner asked if the Board had ever discussed price on the building among themselves. Dr. Traylor stated the same situation arose in Lakewood and that joint appraisals were made, the average taken. We compared the property valuation of the City of Lakewood to the property valuation of the county and gave the City of Lakewood that proportion off the appraised price. It was the land that was valuable The one difference is that this building was built before the reorganization of the school district, so essentially the buildings that stand on this site were built by the Wheat Ridge School District and not by the R-1 School District. He felt, personally, this should enter into the equation The property valuation in Wheat Ridge compared to the county isn't a very big pro- portion when you compare it to the property valuation in Lakewood. Mr Kolesar replied to Mr. Chastain's comments stating the only juvenile plumbing in the school were drinking fountains for elementary students, and that the structure and characteristics and condition of the building probably would not require a heavy air conditioning plant. Mr. Hank Stites stated if the City were in a tremendous crunch for office space, and since we have apparently taken the escrow money set aside for a City Hall to build a building in the park, perhaps we would look into that QS temporary space Alderman Hulsey stated he felt we were at the sa~e problem we were two weeks ago. We still hadn't sat down with R-1 School Board and discussed these problems. MINUTES - March 21, 1974 - Continued Page 8 Alderman Cavarra stated she felt the w~ole didn't have an answer to right now, mainly bond issue thing hinged on a decision we the passage or failure of the Mayor Abramson stated we still have the short term problem even if the bond issue passed of not having anything for more th~n two years. .Furth~r ~tated tie opposed Mr. Stites' suggestion that we move lnto a recreatlon bUlldlng. Motion by Alderman Turner "I move that we retire to Executive Session to discuss this issue." Seconded by Alderman Merkl and passed 5-0 Meeting reconvened and Mayor Abramson stated the regular meeting would continue until Chief Pinson could get to the meeting. Mr Jerman requested permission to solicit bids for the Public Works Department for an equipment trailer, budgeted for $5,000.00, an air compressor with tools, budgeted for $5,000.00, a street flusher, budgeted for $20,000.00, and a mow-trim attachment, budgeted for $6,000.00. Motion by Alderman Hulsey "I move we authorize solicitation of the bids as requested." Motion seconded by Alderman Merkl. Motion by Alderman Cavarra "I move we amend the motion to obtain bids on a vacuum in addition to bids on a flusher." Motion seconded by Alderman Turner and passed by a vote of 5-0. Mr Jerman requested permission for Park and Recreation Department to call for competitive bids for tennis court renovation at Panarama Park. Motion by Alderman Merkl "I move we authorize approval to call for competitive bids for these improvements." Motion seconded by Alderman Hulsey and passed by a vote of 5-0. Mr Jerman presented a change order request for the multi-purpose building for additional insulation in the building. Public Service Company of Colorado had recommended additional insulation and, if approved, the heat loss could be reduced from 55,000 BTU per hour to approximately 15,000 BTU per hour. A cost from William Moran Construction Company for 4500 sqJare feet of 6 inch blanket insulation in the gymnasium area and office would be $988.00 After discussion, motion by Alderman Hulsey "I move that in the interest of public safety and health and in the national interest of conserving energy, we issue a change order to William Moran Construction Company to provide 6 inch blanket insulation in the multi-purpose building at an additional cost not to exceed $988.00 from Account 244. Motion was seconded by Alderman Donaldson and passed by a vote of 5-0. Mr. Jerman presented and explained a Monthly Revenue and Status of Budget and Appropriation Report He stated this was to be distinguished from the report the City Treasurer submits which is a factual accounting report of expenditures. Mr. Jerman also reported to Council tha+ there is a court decision that requires the City to pay City employees on military leave both their military pay and their City pay. Formerly the person on military leave either had to turn in his military payor not take his City pay. The court says that we now must not dock him in any way. On the advice of the City Attorney, we are going back and any City employees w~o did suffer loss because of military leave will be reimbursed. The City will make restitution and there's only a couple of those The court has ruled they are entitled to both City pay and military pay. ** At this time, Chief Pinson had arrived at the meeting and Council again retired to Executive Session. Meeting reconvened after 11 00 P M. to continue hearing on temporary City Hall site. ** Motion by Alderman Merkl "I move that we consolidate all City offices in the present post office facility when it becomes available, with the exception of t~e Police Department. With regard to the Police Department, we move the eVldence locker, the safe, and provide them a separate training room at the post office building." Walter Rybkowski Director of Planning, presented a report of his attendance at the National League of Cities Conference on March 3-5, 1974, at Washington, D 0 MINUTES - March 21, 1974 - Continued Page 9 Mavor Abramson asked if this included moving Public Works, Planning, Building, City Attorney, City Administrator, City Clerk and the Budget people into the post office building and part of the Police Department. Alderman Merkl replied that it did. Motion was seconded by Alderman Cavarra. Alderman Turner stated she would vote against the motion because she wasn't sure this was the most feasible solution to the shortage of office space. Alderman Cavarra stated she regretted Council had to do this to the Police Department since they were counting on this additional space, but since a permanent decision couldn't be made until the bond issue question is resolved, it seemed better not to commit City funds to buying any structure at all Chief Pinson commented a request had been submitted to F.C C for license transmission base station change for himself and the Fire Department, and commented they may have to apply for a change back to their present location. Mr. Jerman asked where the Court would go and Mayor Abramson stated the Court would meet in the multi-purpose building. Mr. Jerman asked where the Court Clerk, files, etc. would be and Mayor Abramson stated there would be room in the post office for that. Alderman Turner asked how the Court Clerk's office could be separated from the Court because if you go to Court, you end up paying a fine, do you go to the City office to do that? Alderman Hulsey replied that the fine would be paid at the court room just as it is done now The Court Clerk is here, but during the day she's at the regular office. Mr. Jerman asked if the Clerk's office did not have to be adjacent to the court room and if the judge's chambers had to be Alderman Cavarra suggested if it was an extreme hardship, perhaps the multi-purpose room could be modified somehow for this use. Mr Jerman stated this move would be contingent upon successful negotiation with the owners of the post office building which have not been concluded yet The post office may not be available until mid-summer because it is contingent on two other moves Alderman Turner stated we would be moving, actually, for approximately six months of the year that we're considering to be temporary into the post office building in the event it was not vacated until close to Christmas next year, which she understood was a possibility. Alderman Merkl stated he felt if we bought the building at 44th and Owens immediately, we would have to do it now We couldn't wait to see what happens with the bond issue. The junior high was the ideal spot eventually. We had to wait until June and this is the interim measure. Dr Traylor said that if the bond issue passes, by 1975 a new building will be built. This is going to pose a few hardships and it's going to cramp a lot of people into one building, but economically and sensibly, this is the best way to go. Dougal Graham, 3330 Chase, stated he understood the move into this building will result in a smaller monthly outlay for space than is now being paid, and asked the costs of moving into the building. Mayor Abramson replied it would depend on how much is done and how long we're going to be there Mr Graham questioned if Council knew what they were getting into and suggested that the City "make-do" Mayor Abramson stated that was exactly what this proposal would be--a "make-do" until we know what is happening with the bond issue. With present facilities, a great deal of time is wasted, there is a lack of coordination between some departments and the administration and City Attorney. A lot of conferences never take place that should and it's a very inefficient way to operate. We want to bring the City together under one roof as rapidly and inex- pensively as possible Mr Chastain stated he felt Council had already decided to get the junior high building from the comments being made Mayor Abramson explained that no formal vote had been taken by the Council regarding the junior high--it is a reasonable proposal but we don't know whether it's available until the bond issue passes or fails MINUTES - March 21, 1974 - Continued Page 10 Alderman Turner stated each Council member was speaking as an individual. There was no unanimity of thinking regarding the problem--we're faced with wanting very badly to get certain departments together which are scattered allover the city. We presently are considering taking space promised to the Police Department for this purpose. Our choices were the possibility of having an opportunity with the junior high or the purchase of a building which would house all of the current offices with the exception of the shop operation and Police Department w~ich we can move into complete with no additional expense at a cost of $150,000 00. Is there any way, even if the junior high were donated to us, we would get the citizen's value for the money spent or could we move into that building for $150,000.00 and have workable office arrangements7 Do we have a different objective other than providing what we need at the least amount of cost? She further stated she wondered if Council was doing the right thing by delaying the Police Department move or fracturing it into other locations, consequently, she would vote against the motion She felt the most intelligent and practical arrangement would be the building on 44th Avenue as there would be no urgency about getting out of it and other proposals could be considered with a fair amount of time rather than under a crisis situation. Nancv Snow,11155 West 40th Avenue, asked how large the multi-purpose building was and why the City couldn't move there temporarily Mayor Abra~son replied the multi-purpose building was roughly 8,000 square feet, it is a recreation building, and he was totally opposed to using recreation space for City offices. Alderman Cavarra stated she felt the position Council took was completely irrelevant because the Board has committed itself to taking out two junior highs which they consider obsolete What Council does or says or decides hasn't any bearing. The question will be brought to the voters in the form of a bond issue. Barbara Davis 8080 Melrose Drive, asked if the City moved into the post office, would court facilities and council facilities be in the multi- purpose building. Mayor Abramson replied the meeting rooms would be moved there Nancv Snow stated she was not against a recreation building and felt the City needed one, but on a temporary basis, why couldn't it be used for office space. Alderman Merkl replied that since the building is almost completed, it would cost a small fortune to fix it so it could be heated after partitioning it. Alderman Hulsey stated he felt we needed a recreation bUilding. There's just as much demand for recreation as there is for City offices being moved around. Two different issues are involved here Mayor Abramson called for a vote on the motion and it passed 4-1 Alderman Turner voted "nay". Meeting adjourned at 12 10 A M with remaining items of business to be rescheduled for fVlarch 28, 1974 J I ... ce' jG<J,?-J'<.-- .<-, '../ '-1 \ I '-'/-..Lz../ Donna Rose, Deputy City Clerk APPROVED -, j ~) 7</ () I r } ---it ~ Ai i_I' ..._.,_ LO Ji r- TI...;,,___;::' L ERr, AL3~RT ANDER)~ MA uR (14 0./ 'kJ/iea..t RuJc;e AL;;ERMD~ RA PE:PE JOSEPH M. DC~ALliSON ROF.!c:RT G HOWtlRr (ALViNO HLJLS~.'( P UL B AE:RAMSC 'J JA I< W BRAMBLE 7470 W 38TH AvE P C 80)( 610 WHEAT RID3E COLORADO 80033 PHONE 421-8480 MINUTES - March 21, 1974 - Continued Page 11. 1\ C1 1 ~ ,"-,1'.::' ....( , /l...;. .-- 0,-1 --, '- ,/ ( ) " ..-' ~v k ( '--<'-( T___ (.j /L ! u -c \ 1,_1 ^ () )i<<"I r= /l , ( (J L I i' I' /J '-- , " ~- . V" '''1 "1 d , r 7 \ i"l I~ v _, , I' 1_- (r) (~~ I \;J (;;:., , (' (( ~~-c A V-J 'i ~1E5 .J MALONE TREA5URl::.Fi: '2 (( \- (',-/1 \ - Ji.--r. i;:; ,"', N C' ,I I C, (4tl I /_--~r:'~ ',0 Ie I C II I Tllr;:~ LFRl< LI'!ERT ~.. 4NDE::.f~ ON M 4 i C R J~~ES) MALO ~E TREA.SUR:::R eu,. of 'kJ~eG.t Ru/.r;e ) ) ') '.- 7 '-( :J~FPH M. C{j,'~f,L[: ~~ r:;::JBFRT G Hl..WtlR[~ AL N J HULSel PAUL 8 ARRt.,MSON JA_K W BRAMBLE 7470 W 38TH A JE P 0 80 X 610 WHE~T FIO::;E COLOFAOO 80033 PHONE 421 8480 A,LOERMEN RAY C PFPE MINUTES - 3/21/74 - Continued Page 12. -'L \),! rf_ !'-l 0 o ..J ( I~ {= () (A"") ( .,f/\ r'::: ,~ C 1- " t~ ~ \~ lLt \ L-- \) ~- C, /0" \ o C( 0 iJ \..J0 . ~ ,.J. A ~ r '--I ,~ 1--, Ie; I- f) l;:t- u s (~ \;) f(l/L (", '7 .. D I=-- (- C t-::- ' .> ~Lt~--1 ",A - t I h, .~ , ,,_ ~,_; " "t 1.._) tr