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HomeMy WebLinkAboutResolution-1970-0053 RESOLUTIDN NO. 53 Series of 1970 WHEREAS, it is the desire of the City Council to establish a uniform purchasing policy for the City of Wheat Ridge; and WHEREPS, the City Council has indicated that the establish- ment of such a policy will be of value to the Administration. NOW, THEREFORE, BE IT RESOLVED that the following procedure, policy and manual Section II be adopted for purchases of materials and/or labor by the City not otherwise provided for in the Ordinances of the City of Wheat Ridge: 1. All purchases by the City of material, supplies, and equipment of every kind and character shall br made in the manner required by the City Treasurer and all purch2s8s shall be in accord8n~e with the budget law of the state and the yearly appropriatiwn ordinance as approved by the City Council. 2. The Purchasing Department shall obtain quotations from more than one source of supply for all purchases over $50.00 and shall keep written records of all quotations upon which purchases are made monthly. 3. Sealed formal competitive bidding is required on all expenditures for supplies, materials, and equipment in excess of $1,000.00 for one item, or on one group of items comprising one pro- ject, except for professional or technical services and services of regulated public utilities or other governmental agencies. 4. In all cases where sealed bids may be asked, notice inviting sealed bids shall be published in a newspaper circulated in the City at least five calendar days rrior to the final date for submitting bids. Such notice shall state briefly the specifi- cations required in the bid and shall state the time limit and place ~ -:<' s :7y L-~.- --3 (. ~-)- ) for filing and opening of bid and any ether general conr1i tilJns 1'8- quired. The City shall reserve the right to reject BnV or all bids. 5. Eids for purchases shall be b8sed upon specifications or standards wherever pl'acticable, and shall contain wherever poss~~le, quarantees and warranties of workmanship and quality. E. The Treasurer n1' his delegated representative shall open sealed bids--bidders to be notified of time nF public opening-- and presented to Council with recommendation for action. 7. In case of accident, disaster or other circumstances creating 3 public emergency, the City Treasurer may award contracts and make purchases for the purpose of meeting such emergencv; but he shall file promptly with the City Council a certificate showing such emergency and the necessity for such action, together DJith an itemizec account of all expenditures. 8. As a matter of pJlicy, assuming equality of bids ern quotations, purchases by the City shall be ~ad( from Wheat Ridge merchants and residents. 9. Labor ond materials bids are consim'T'po JOt, ~ -~ ~ ~r:8 I...'.J..';;..J, shall be on a total lump sum tJ8sis. 10. When satisfactory biris are reCEived, if a contract ~C' ....--, to be awarded, the contract shall be subject tG RpnrJval by the City Council and the furnishing of bond, if requi.red t'~, .J.aw or by t.he COllncil. Each contract, submitted to the Council for approval, shall be accompanied by a tabulation of all bids received. The purchasing agent may reouest Council approval to purchase the commodity in the open market, provided that the price paid shall not exceeD the hid price submitted for the same commodity. 11. Any contractor entering into an agreement with the City shall be required to furnish such performance and other such bonds -..2-- J"", "'*" :;> (;,) v( '- ..... ,/ T -..J ..... ( :.. and inslJranc,' reQuired by law or t.he Ci tv r::Juncil tu E2\f'c" the l:1 t; harmless from any and all possible losses t~at might be Lncurred in in the performance of such work. 12. This shall he the final Resolution and shall supercerle all prior regulations or resolutions concerning purchasing policies of the City. DONE AND RESOLVED this 12th dsy Df March, A. U. 1970, by <3 'lotr, uf 6 to o . (Ie" f ( /'1 / ' '" ( }/L J G---J ;>'- Alb Anderson, ,~TTE(jT: <---" ~~--". , 'It'f~)U ''''.~ I. ( J, 1-. ;dJ L-",,- Louise F. Turner, City Clerk -;.-