Loading...
HomeMy WebLinkAbout05/29/1975 MI!\IU rES May 29, 1975 The ~wo hundred and eighly-eighth regular meeting of the Wheat Ridge City Council was called to order by Mayor Homer Roesener at 7 30 P m. at 4355 Field Street. Aldermen presen were Mary Jo Cavarra, Joseph Donaldson, Robert Howard, Calvin Hulsey, Larry Merkl and Louise Turner. Also attending were City Administrator John Jerman, City ATtorney Maurice Fox, City Treasurer James Malone, City Clerk Elise Brougham staff and interested citizens. Motion by Alderman Cavarra of May 22, 1975 be deferre d Donaldson and passed 5-0. "I move that approval of the Minutes one week." Motion was seconded by Alde]'IEn Budget and appropriations report for the month of April 1975 was given by Treasurer James Malone. He stated the revenue is up compared to last year by $55,222, although auto ownership and use tax is still low. He stated the revenue compared to the estimated budget is short by 3.9%. Motion by Alderman Donaldson "I move that the special events permit to sell beer, wine and liquor on July 13, 1975, 9 00 a.m. to 8 00 p.m. at Wheat Ridge Park, by the Federation of German American Societies be granted, and that a fee of $1.00 be paid to the City of Wheat Ridge." Motion was seconded by Alderman Turner and passed 6-0. Jim Haas officer of the corporation was present. Report of the 1975 Budget and pay adjustments was given by Mr. Jerman. He stated that they had conservatively estimated due to the economy thelliwould be a loss of the estimated revenue in the budget of 5%, in addition they would need $90,000 to $100,000 carryover and that the cost of the pay adjustments would be $56,000. Mr. Jerman also stated there Were 3 options with the according savings to reduce the Public Works staff to 25Y2 people by Option 1. effective 6/30/75, Option 2. effective 10/31/75, and Option 3. effective 12/31/75. He stated the amount of street work would be in the vicinity of 4.9 miles instead of the original 7.9 miles. Alderman Hulsev stated he of paving gravel streets. and in 2 or 3 weeks they felt more overlay should be done, instead Mr. Taylor stated 4 streets had been paved, would start on the chuckholes. Mr. Jerman stated there was a 16% cut in the Public Works Dept. and that the other departments had fundamental functions with minimal staff that could not be reduced. Alderman Cavarra commented the street program was being cut by approximately 50%. Mr Jerman stated that was true, but it would depend on the bids received whether perhaps more work could be done. Alderman Cavarra stated there was no unallocated reserve, and Mr. Jerman stated if there was an emergency the money would be taken out of the carryover. Alderman Turner asked what the total amount was for street repairs and surfacing and Mr. Jerman stated the new estimate is $190,000 and what was initially budgeted was $155,000 for materials only. He stated they are down to 30 employees and at the beginning of the year there were 37. Mr. Taylor stated to start with there had been 44 positions and that as a rough estimate with the reductions they had saved 50 to 50 man months equalling $54,000 to $60,000. Alderman Turner stated that previo0sly they had discussed up the department with temporary help because they had to determine if it would be cheaper to contract etc., and have no figures. staffing no facts they still MINUTES - 5/29/75 - Continued -2- Mr. Jerman stated they estimated the cost of con<racting would be $45,000/month and of the city crews it would be $4o,000/monfh, but the advantage of contracting is that i' is done quickly, and the remaining city crews can repair chuckholes Alderman Cavarra stated she had requested that Resolution No. 391 be reconsidered because the discussion in the 5/8/75 Minutes and 5/15/75 Minutes was not in keeping with the Resolution. The Resolution ~als with cutting back the Public Works crew to 25 people no later than 12/31/75. She stated her questions raised in the last paragraph of the Resolution had been minimized. Motion by Alderman Cavarra "I move that Resolution No. 39, be reconsidered." Motion was seconded by Alderman Turner and WAS DEFEATED 4-2. Aldermen Turner and Cavarra voted "aye." Alderman Turner stated reducing the staff at all was not in keeping with the Saturday meeting, and it makes no sense to layoff experienced help and hiring seasonal help. Alderman Hulsey stated he felt the number of public Works employees should be 20. Motion by Alderman Merkl "I move we use staff reduction effective June 30, 1975." Alderman Howard and passed 4-2. Aldermen Option No. 1 making the Motion was seconded by Turner and Cavarra voted "nay." Mr. Jerman stated the pay survey gives an average raise of 8% to each employee with a total cost of $56,000 for the rest of the year. Alderman Cavarra stated the department head salaries were computed by using large cities and that if smaller comparable cities are used the salaries are less. Alderman Turner questioned whether the new director of perscnnaland budgeting was to be hired at a given figure and then given a raise within a month's time when the pay raise goes into effect Mr. Jerman stated this is a Council decision. Alderman Turner asked about the position in ~e parks department that had had the pay frozen when it. was reclassified downward, and if this position would get a raise. Mr. Jerman stated the Director of Parks recommended that this position should be given a 5% cost of living raise. Mayor Roesener stated the City cannot be selective in pay raises. Alderman Hulsev stated he was in favor of giving the raises 7/1/75. Alderman Howard Sated a percentage pay raise was unfair to the lower clasSfications because the higher incomes receive a large raise. Mr. Jerman stated the survey is also to rectify internal inequities, and also if only a dollar amount is given straight across, the long term effect is to compress the claffifications together. Motion by Alderman Hulsey "I move that the City adopt the pay plan or pay survey, and also I would like to put in 5% raise for the Recreation Supervisor." Motion was seconded by Alderman Donaldson and passed 5-1. Alderman Howrrd voted "nay." Alderman Turner asked if there were any other positions not in the survey and Mr. Jerman stated the survey left out the Chief Building Inspector and Director of Administrative Services. As a point of clarification, Alderman Hulsey stated his motion had included the department heads' salaries. Public Hearinq was scheduled for Case WZ-75-o7 requesting rezoning from Agricultural-One to Planned Commercial Development and approval of the outline development plan at 11901-11903 W. 44 Ave. by Fred Fairchild, Steve Burry and Helen Baumert and Mr. and Mrs. Marvin Samuelson. Dennis Zwaqerman, Director of Community Development stated the Land Use Plan indicates high density residential. He Slated the intent of PCD zoning is to permit and establish the best fitting environment for the area and one should look ai the general land use and use of the plan. He stated the proposed plan has less landscaping than thE I'EjJuired 10%, the side yar.d setback is .2' whic,h is. less than ""e r8~ulremen~ , and the requlred 3-1 parklng ratlo lS less MINUTES - 5/29/75 - Continued -3- He stated the applicants are proposing mini-warehouses which he felt fell within the Commercial-Two category He stated the staff felt tha~ the adjoining Commercial-One use this parcel was next j-o would not be buffere d by the proposed use. The staff does not accep f the concept and recommends denial. The Planning Commission recommended approval of the concept only. Alderman Hulsey questioned whether this concept of mini-housing was different from conventional warehousing. Mr. Zwaqerman stated that you should look at the Whole plan and esthetic use etc. and that this use is warehousing. Mr. Zwaqerman stated that the City Attorney has advised that the 3 to 1 parking is required before approval and the landscaping. Mayor Ro~sener read a written statement from the City Attorney stating the Planning Commission has no authority to vary the requirements of any portion of the zoning ordinance, subdivision regulations etc. Mr. Zwaqerman stated that Council has the power to vary in PRD zonings, and that it is not written into the PCD zonings and he feels this was an omission rather than intent. City Attorney Fox stated if a variance before the Board of Adjustment first. is an outline development plan and the the use etc. shown in the plan. is needed, the case should go Mr. Zwagerman stated this applicants are limited to Mayor Roesener questioned whether or not people living in a housing development on the area would be comfortable with the truck stop there. Mr. Zwaqerman stated there is more activity at the truck stop than was allowed, and a housing plan that is sLitable would depend on its design etc. City Attorney Fox stated that nothing could be approved tonight because the concept is in violation, and also HB1529 requires a hearing and determinat.ion and evidence presented by the applicant as to whether or not. there is gravel on the land. Richard Zarlenqo, attorney stated he represented the applicants, AMT Developers and stated there cannot be commercially mined gravel because the area is too small, the city would not allow a gravel pit in the area, and that the applicant should not have to hire engineers unless the concept is first approved. City Attornev Fox stated that rezoning takes place when the concept is approved, and that the area cannot be developed until the planB are approved. He recommended core testing to prove the gravel question. Mrs. Nancy Samuelson, applicant stated she owns the property adjacent to the truck stop and it is impossible to live there now, and the concept would make the area more pleasing and the buildings would be a sound deterrent and stop the trash. She stated there is residential use to the east and to the south is commercial. Mr. Richard G. Leide of 6850 S. Elizabeth Circle who is a real estate broker and stated the land is 4.8 acres, and the whole parcel is approximately 19 acres, so that only 19 acres could be used for gravel mining and there are 10 residential home there. A recess was called. City Attorney Fox recommending tabling the case indefinitely until the applicanl can prove the property is not subject to HB 1529, and until the plan is in compliance with the PCD regulations of the city and the zoning ordinance of the city of WheaL Ridge. MINUTES - 5/29/75 - Continued -4- Motion by Alderman Cavarra "I move that Case WZ-75-o7 be deferred indefinitely until the applicant is able to submit evidence concerning the feasibility of extraction of commercial gravel, and submit a plan that is in conformance wil-h the requirements of the Planned Commercial District." Motion was seconded by Alderman Merkl and passed 6-0. Public Hearinq for Case WS-75-02 a minor subdivision for Craddock Development Co. at 1-70 Service Road north at Oak Street was scheduled. Mr. Zwaqerman stted the property had an existing building on it and the applicants proposed to divide the land into 2 lots with the property line dividing the building so that half of the building could be sold. He also stated that the setback requirement would not be met this way and that a 1 hour rating for each wall was needed so that a variance from the Board of Adjustment would be needed. The Planning Commission approved the subdivision providing that the curb, and gutter is installed per the development agreement. Alderman Turner asked whether them was requirement that the Board could vary. variance cannot be greater than 1/5 or would not comply. a minimum percentage of a Citv Attornev Fox stated the 20% and this required variance Robert Mason, attorney representing Craddock Development Co. stated this is a townhouse concept and is a plat so that part can be sold off to anyone. He stated that it is state law that if land is sold off which is less than 30 acres it must be platted, and that the applicant has a letter of credit for the curb and gutter placement, and that they are asking tonight purely for platting. Don Bvers, applicant stated this is the Fire Alert building and in the beginning they had planned the 2 building concept and subsequently the Fire Alert co. stated they needed the building to be contiguous. At the time of rezoning they were told the original plat was recorded. When they added on to the building the total square footage was 1300 sq. ft. less than in the original two buildings. Now, they want to sell part of the building and had thought they had achieved all that was required but had been told to ~ubdivide. There is an eXisting 2 hour rating wall and they were told the side yard set back was OK when they built Phase 2. They had a letter of credit for the curb and gutter and the city had never told them now was the time to put it in. They had given the city land on Oak Street with the understanding that curb and gutter is not required along there. They had written a letter to the Chief Building Inspector asking why no Certificate of Occupancy had been issued and had received no answer. He thought that holding up of the selling for placement of curb and gutter is ridiculous when they have proof it will be put in. Dennis Zwaqerman felt that up until the 20% mlnlmum variance ruling allowed by the Board he had felt there was no problem, and that he was recommending that now was the time for curb and gutter. Motion by Alderman Cavarra "I move that Case WS-75-o2 be deferred until June 15, 1975 for additional testimony." Motion was seconded by Alderman Donaldson and passed 5-0. City Attorney Fox is to give an opinion on this. Public Hearinq for Case WZ-74-3o requesting rezoning from Resoential-Two to Planned Industrial Development at 4850 Ward Road by Alan C. McLean was scheduled. Dave Shelly of the Planning Dept. stated the property is between Ward Road and Van Gordon and it was deferred from last week for a drainage study. The applicant owns the ditch. Mr. McLean stated they are dedicating 20' on Van Gordon. The applicant's engineer did some soil testing and the area is not suitable for gravel mining Dave Rice consulting engineer stated the applicant plans to relocate his busin~ss (Decals Inc.) to this area, and in general the industrial plan will be built for the graphics art industry. He stated there is a proposed restaurant and lounge for employees of the development and others. MINUTES - 5/29/75 - Continued -5- Mr. Rice stated there is a letter from the SI.ate Highway Dept. requesting deceleration and acceleration lanes on the east side of Wcrd Road and existing storm drain ditches will have to be enlarged. He stated the lad should be rezoned because it is in compliance with the Land Use Plan, it is not feasible to develop the land under Residential-Two due to the high initial cost of the property and R-2 is not compatible with the businesses on the surrounding property. Alan McLean owner of the property testified that he was the owner of the irrigation ditch on the property. No one appeared in opposition. Motion by Alderman Merkl "I move for approval of the Preliminary plat for Graphics West for the follOWing reasons (Case WZ-74-30) 1. The Land Use Plan calls for industrial 2. The use is compatible with commercial and industrial uses in the area. 3. It was recommended by our Planning Department." Motion was seconded by Alderman Donaldson and passed 5-0. Alderman Hulsey abstained. Motion by Alderman Merkl "I move that this meeting not extend past 12 midnight." Motion was seconded by Alderman Cavarra and passed 6-0. Motion by Alderman Merkl "I move that in the Motion that Alderman Hulsey made regarding pay raises have the pay raise be effective July 1, 1975, and that also that the department heads and city administrator be excluded from the pay survey we passed this evening." Motion was seconded by Alderman Turner and passed 5-1. Alderman Hulsey voted "nay." Alderman Merkl stated the reasons for this Motion was that in the past blanket raises for these positions had not been given but had been considered individually. Motion by Alderman Cavarra "I move that the 3.2 beer license for the Wheat Ri~e Kwik Stop Store at 10390 W. 38 Avenue, Wheat Ridge Colorado be renewed." Motion was seconded by Alderman Hulsey and passed 6-0. Resolution No. 395 was introduced by Alderman Cavarra and was read. The wording was questioned by Alderman Turner. Said Resolution pertained to transmitting an official flood plain map to the Colorado Water Conservation Board. Motion to adopt was withdrawn and this item was deferred for Mr. Fox to rewrite it. Resolution No. 396 reinvesting city general funds was introduced by Alderman Donaldson and was read. City Treasurer Malone gave the percentage rates he had received from various banks with Wheill Ridge National Bank being the best at 5%% for 32 days. Motion by Alderman Cavarra "I move that Resolution No. 396 be adopted." Motion was seconded by Alderman Turner and passed 6-0. Resolution No. 397 authorizing the City Treasurer to establish a savings account in the name of the City at Wheat Ridge National Bank was introduced by Alderman Turner and was read. Motion by Alderman Donaldson "I move that Resolution No 397 be adopted." Motion was seconded by Alderman Cavarra and passed 6-0. City Attornev Fox read Resolu ion No 395 pertaining to the flood plain maps as he had rewritten it. Motion by Alderman Merkl "I move for the adoption of Resolution No. 395 as read by the City Attorney." Motion was seconded by Alderman Hulsey and passed 6-0. MINUTES - 5/29/75 - Continued -6- Request for approval to purchase animal control cages was scheduled. Mr. Jerman stated if there were any questions on the sole supplier data, this item should be deferred. Item was deferred. Mr. Jerman asked when department head salaries would be considered. It was agreed that it could be in an Executive Session held before the Study Session on 6/9/75 at 7 30 p.m. Motion by Alderman Merkl "I move that we suspend our Rules of Procedure except for the rules pertaining to conduct during the meeting and our Agenda and how to make motions." ,lIIotion was seconded by Alderman Hulsey and passed 6-0. Alderman Cavarra requested that the packets be delivered on Thursdays to allow 2 working days that the staff could be reached. She also requested some policy on attachments. Alderman Turner recommended that anything not distribut~ at the proper time, the Council would have the right to defer action. Alderman Donaldson asked if Council felt; it WqS necessary to have the packets delivered, and stated he did not want his delivered anymore to his house. City Attorney Fox stated HB 1089 which was the codification of statutes pertaining to municipalities was available and was effective July 1s t, 1975. Motion by Alderman Hulsey to the Personnel Committee." and passed 6-0. "I move to reappoint Mr. William Thornton Motion was seconded by Alderman Cavarra Motion by Alderman Cavarra "I move appointed to the Personnel Committee the resignation of Mr. Leroy Cook." Hulsey and passe d 6-0. that Mr. George Holte be to fill the vacancy made by Motion was seconded by Alderman Meeting was adjourned at 11 40 p m. An Executive Session was held on pemonnel,matters after the meeting. \. !L2..~.. Nis€ 1Jrougham; -^< .- I I , / ,/I"[/.c;! t tdl'~ CPy ClaY APPROVED .1 J/ - ! , I '/ I I MINUTES ~V 29, 1975 ATTACHMENT PAGE SEVEN CITY -OF lJJHEAT RIDGE - MEMORI...~DUM Mayor Homer Lo Roesener To City Council Su~ect 1975 Revised Budget From City Administrator Flay 28, 1975 Date Approved Date Complete report of a proposed revised 1975 budget and expenditure plan was submitted to you on May 22, 1975~ for final consideration at the Council meeting May 2~, 1975. Enclosed are three options pertaining to the street maintenance division of the Public Works Department as prepared by the Public Works Directora You will note that these three options involve a reduction in force to the 25~ staffing level approved by Resolution NOa 391a These options are Option Noo 1 reduction effective June 3D, 1975, Option Noo 2 reduction effective October 31, 1975 and Option NOa 3 reduction effective December 31, 19750 All supporting data by line item is attachedo Also 8nclosed is a proposed revision in the revenue sharing budget which will enable each of these options to become effectiveo /"> /Full detailed explanation wf these reports will be given to the 'Council at. meeting May 29, 1975, by the staffa , ~~-:~- John Jl'!__ rman~ City Administrator JAJ:pjk Attsa MIO ES MAY 29, 1975 ATTACHMENT PAGE EIGHT JUNE 30, 1975 Reduction in Force BUDGET ORIGINAL REVISED CODE DEPARTMENT BUDGET-1975 ESTIMATE-1975 440 PUBLIC f<IORKS Admin.istration 09; 10 Salaries 43,656 40,500 Operating Expenses 14,265 12,970 40; 41; 42 Equipment 450 -0- Pay Survey Adjustment 3,485 2,270 Total 61,856 55,740 441 PUBLIC WORKS Engineering 09 10 Salaries 119,660 75,000 Operating Expenses 169,218 149,450 40; 41; 42 Equipment 800 27 000 Pay Survey Adjustment 12,398 4,180 Total 302,076 255,630 450 PUBLIC ['lORKS Street Maintenance 09; 10 Salaries 157,637 87,600 Operating Expenses 277 , 706 265,281 40; 41; 42 Equipment 2,550 -0- Pay Survey Adjustment 12,777 5,060 Total 450,670 357,941 451 PUBLIC WORKS Traffic Services 09; 10 Salaries 17,458 13,410 Operating Expenses 29,493 27,280 40; 41 ; 42 Equipment -0- -0- Pay Survey Adjustment 878 780 Total 47,829 41,470 452 PUBLIC WORKS Shops 09 10 Salaries 5,338 13,560 Operating Expenses 7,702 7,745 40; 41; 42 Equipment -0- -0- Pay Survey Adjustment 5,612 680 Total 18,652 21,985 453 PUBLIC WORKS Street Cleaning 09; 10 Salaries 18,412 17,500 Operating Expenses 13,527 14,280 40 41; 42 Equipment 850 -0- Pay Survey Adjustment 921 1,000 Total 33,710 32,780 1h5[;1l } OCTOBER 31, 1975 Reduction in Force Federal Grants Interest Carryover REVENUE SHARING FUND REV E N U E E X PEN D I T U RES Concrete Walkways (To be contracted) steel Forms (Purchased) HP 10 Calculator (Purchased) Street Construction (To be contracted) Professional Engineering Services Road Maintenance Mater.ials (1) Snow Removal (2) Patching (3) Road Base (4) Gasol ine (5) Drainage (6) Overlay $ 5,000 10,000 5,000 3,000 2,500 34,805 T.')TAL $117,698 12,000 10,338 $140,036 $ 55,982 4,054 4,695 -0- 15,000 60,305 $140,036 MINUTES MAY 29, 1975 ATTACHMENT PAGE NINE- OCTOBER 31, 1975 Reduction in Force -:f _~-l/_Z; ( J JUNE 30, 1975 Reduction in Force REVENUE SHARING FUND REVENUE --- Federal Grants Interest Carryover TOTAL EXPENDITURES Concrete Walkways (To be contracted) Steel Forms (Purchased) HP 10 Calculator (Purchased) Street Construction (To be contracted) Professional Engineering Services Road Maintenance Materials (1) Snow Removal $ 5,000 (2) Patching 10,000 (3) Road Base 5,000 (4) Gasoline 2,500 (5) Drainage 2,500 .'$117,698 12,000 10,338 $140,036 S 55,982 4,054 4,695 .:15,305 15,000 25,000 $140,036 DECEM3ER 31, 1975 Reduction in Force UTES MAY 29, 1975 ATTACHMENT PAGE TEN BU')GET CODE 440 09 10 40 41 42 44.1 09 10 40 41; 42 450 09 10 40; 41 42 451 09 10 40; 41; 42 452 09; 10 40 41 42 453 09 10 40 41; 42 DEPARTMENT PUBLIC >'lORKS Admin~stration Salaries Operating Expenses Equipment Pay Survey Adjustment Total PUBLIC .YORKS Enr-f_i neer ing Sa.Zaries Operating Expenses Equipment Pay Survey Adjustment Total PUBLIC WORKS Street Maintenance Salaries Operating Expenses Equipment Pay Survey Adjustment Total PUBLIC WORKS Traffic Services Sa1ar.ies Operating Expenses Equipment Pay Survey Adjustment Total PUBLIC >'lORKS Shops Salaries Operating Expenses Equipment Pay Survey Adjustment Total PUBLIC WORKS Street Cleaning Salaries Operating Expenses Equipment Pay Survey Adjustment Total ORIGINAL BUDGET-1975 43,656 14,265 450 3,485 61,856 119,660 169,218 800 12,398 302,076 157,63/ 277,706 2,550 12,777 450,670 17,458 29,493 -0- 878 47,829 5,338 7,702 -0- 5,612 18,652 18,412 13,527 850 921 33,710 REVISED ESTIMATE-1975 40,500 12,970 -0- 2,27U 55 740 84,000 150,350 27,000 4,800 266,150 105,720 230,391 .-()- 6,140 342,251 17,800 27,990 -0- 1,030 46,820 13,560 7,745 -0- 680 21,985 17,50() 14,280 -0- 1,000 32,780 -)~ s l ~ L DECEMBER 31, 1975 Reduction ~n Force REVENUE SHARING FUND REVENUE Federal Grants Interest Carryover '1'07',1[' $117,698 12,000 ~-!.13 S 5140,036 E X PEN D I '1' U RES Concrete Wa 1k.vays (To be contracted) $ 55,982 4,054 4,695 -0-- 15,000 60,305 Steel Forms (Purchased) HP 10 Calculator (Purchased) Street Construction (To be contracted) Professional Engineering Services Road Maintenance MaterLa1s (1) Snm'l Removal (2) Pa tchinc; (3) Road Base (4) Gasoline (5) Drainage (6) Overlay $ 5,000 10,000 5,000 3,000 2,500 34,805 $140,036