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HomeMy WebLinkAbout08/25/1975 MINUTES Augus c 25, 1975 The two hundred and ninety-seventh regular meeting of the Wheat Ridge City Council was called to order by Mayor Homer Roesener at 7 30 p.m at 4355 Field Street. Co~ncilmen attending were Mary Jo Cavarra, Joseph Donaldson, Robert Howard, Larry Merkl and Louise Turner. COJncilman Calvin Hulsey wa6 absent Also attending were City Attorney Maurice Fox, City Clerk llise Brougham, and Director of Administrative Services Richard Andrews, staff and interested citizens. City Administrator John Jerman was absent. Motion by Councilman Merkl "I move of the Minutes this evening." M:tion Cavarra and passed 5-0. that no action be taken on any was seconded by Councilman Public Comment was made by Mr. Clark Crandall of 3897 Marshall and President of Trust Hall lrlsurance stated that Tru6t Hall was presently carrying an insurance policy for Wheat Ridge. He read a statement which is attached to the Minutes stating he was appalled that 1 agency had been given the exclusive rights in Wheat Ridge as exclusive brokers of record. He explained that Trust Hall represents 12 different major insurance companies. He stated it appears that the City has shown favortism, and requested that Council rescind their exclusive appointment and recommended that an advisory committee be established to review insurance and draw up specifications, and then allow open bidding. Mr Norman Gallaher, insurance agent for the City stated he agreed with Mr. Crandall and recommenctJj that a committee be formed and that insurance should be on a bid basis His letter is attached to the Minutes Councilman Turner stated the decision to appoint Galbraith and Greene wa6 not unanimous and requested that the matter be looked into. Councilman Merkl stated it was his understanding that Galbraith and Greene would look over all the City's present insurance and at renewal time they would go out for bids on the insurance. Mr Crandall explained they had received a letter of record which gives the exclusive right to place business with 1 agency. Mr. Gallaher statid that Hartford Insurance would not bid since they had received a letter of record. Mayor Roesener stated "the Agenda for the City Council is published This is a matter of record, and at the time that this came up is when you gentlemen should have been there. Number 2, I personally will not be a party to rescinding of a contract. No.3., I'm out in that same business world that you are, and I've been outflanked too, and I think this is what happened to you. You had an equal opportunity to bring the same type of plan in, and make the same recommendations, and Galbraith and Greene simply made the move." He also stated that no purchasing agent had any authority to make commitments on behalf of the City Council. He stated "the habit of simply awarding contracts on various things, just simply had to come to a halt. I don't think it's a good business practice. I don't think it's good for the citizens of Wheat Ridge." He suggested that they be present at the time Galbraith and Greene make their presentation. Mr. Crandall sta ed any contract can be broken and the penalty is the legal damages. At this stage, he stated they are there to inform the Council that now is the time to rescind it before there are damages at the present time because no premiums have been paid to Galbraith and Greene ye+, Mr. A.F. Williams of 2902 Eaton stated he had been the Parade Chairman MINUTES - 8/25/75 Continued -2- of the restival and expressed sincere thanks to the City for their help in making the parade a success Mayor Roesener stated the City owes the Chamber gratitude for the success of ~he festival also. Mr. Mike Boorman of 3500 Miller, and Manager of the Chamber stated that on behalf of Gib Greene i;he Chairman of the Festival he wanted to express appreciation from all of the various departments in the City for their help at the festival Rezon~ request by Robert and Violet King from Residential-Two ~o Residential-Two-A at 4440 and 4442 Upham Street was scheduled for Public HearinB' This is Case WZ-75-11. Marilyn Habgood of the Planning Department stated I:he approximate area is 3 acres The Land Use Plan shows low density. The area in qJestion is presently a non-coiiforming legal use. She stated there are no 3-family homes in the area There are only 2 duplexes and there is no Residential-Two-A zoning. She stated the staff recommends denial because this is spot zoning. She stated the lot is 811 wide. She stated that the use could be continued year to year as it has been by getting a variance from the Board of Adjustment. Mr~~obert Ki~ of 3870 Reed stated he had bought the house 1 year ago from Moore Realty and had not been told of the problem. He stated the Board of Adjustment had granted a variance and had recommended that it be rezoned. He stated the property was bought on a GI loan and the rent was needed to pay for it. He stated he did not feel it was spot zoning and gave several instances in Wheat Ridge where there were rentals beside single family homes. Councilman Cavarra asked if it were rezoned would the structure be non- conforming and Ms. Habqood stated "yes" Mayor Roesener stated he would have checked out the property before purchasing it. Mr King stated the property has been rented out sihce 1965, and none of the neighbors have complained. Mr Zwaqerman stated if it continues as a non-conforming use it will eventually be phased out, and if it was a non-conforming structure there would be no phase out. He stated if rezoned, no more units would be allowed j\jo one appeared in opposition fVlotion by Councilman Cavarra "I move that Case WZ-75-11 be denied for these reasons It was recommended for denial by the Planning Department and Planning Commission The Land Use Plan calls for low density. The property does not meet width reqJirements for Residential- ~o or Residential-Two-A. It constitutes spot zonirg in an area where there is considerable vacant land that is presently zoned Residential-Two" Motion was secorlded by Councilman 'ow ~I Ll nd fJdased 5-0. A rov 1 of final development l~ns for Planned Residential Development fill PI \ eo Commercial Develo_mellt at 7G5LJ West 38 Avenue owned bvenry . Willis W2b scheduleu. This is Case WZ-74-17 ril.::LI:!...li.J::!.9.o.9d stl+ed the cueej is 5.="'3 acres. The Land Use Plan :;hows low deflsi tv resideflticl dlld thu-: all fees have been paid. Duvid De ben, !ttorcey at 4j 5 Wadsworth Ivd. was present on behalf of the Jlic;JI t.o 8 stased the plat conforms with the development p11: 10 th 3f I:he j corltract purchasers have become fee owners and i r Willis ow G co deed of t:rus t MINUTES - 8/25/75 - Co tinued -3- Mr. 8eukovitch, engineer of 6415 W. 44 Avenue stated the drainage of the property to the west will be channeled on the property and go into the storm drain on W. 38 Ave, and the drainage from the property in question will be retained for short periods to drain gradually into the system. In answer to a question, i"lr. Zwa~_l1lan stat.ed the height of the structures will be an average of the slope and is 35' in R-3 and 50' in commercial He also stated they are restricted to the uses for the property that are shown on the plan. No one appeared in opposition. i"lotion by Councilman Merkl "I move that Case WZ-74-17 at 7650 West 38 Avenue, Final Plan of a Planned Commercial/Residential Development known as Wheat Ridge Plaza be approved because it was recommended by the Planning Department and Planning Commission." Motion was seconded by Councilman Howard and passed 3-2. Councilmen Turner and Cavarra voted "nay." Councilman Cavarra stated she was against the proposed use because it was too intense, that 1900 vehicle trips /day was too excessive and it is not in conformance with the Land Use Plan. Approval of final development plan for a Planned Residential Development at 4242 Jellison St by Ralph and Charles Deorio was scheduled for approvsl Marilyn Habqood stated the Land Use Plan shows medium density residential, the general zoning of the area is Residential-one-A, Residential-Two and Agricultural-One and that the general land use of the area is single family residential The Planning Dept. recommends approval as the final plan is in compliance with the acceptable preliminary development plan. Dave Rice, consulting engineer for the project ~ated there had been a question if the lines provide adequate water pressure for the fire hydrant, and he stated they had tested it and proven there was adequate pressure. No one appeared in opposition. Motion by Councilman Merkl "I move the application of Charles and Ralph Deorio at 4242 Jellison Street, Final Development Plan for Planned Residential Development be approved as submitted." Motion was seconded by Councilman Donaldson and passed 3-2 Councilmen Turner and Cavarra voted "nay." Rezoning request by the Planning Commission from Commercial-One to Planned Commercial Development and approval of the development plans at W. 32 Avenue and Youngfield was scheduled for Public Hearing. This is Case WZ-75-l5 Dennis ZwaQerman, Director of Community Development stated the present zoning is commercial surrounded by residential. He stated the official development will have all the requirements such as ingress, egress, landscaping etc , but that all the requirements will not be mpt right away due to leases with the existing tenants etc. In answer to a question, he stated that rezonings can b8 sponsored by the Planning Commission when that body desires to do so. Councilman Howard stated there had been continuous construction on the site for years and questioned why they were asking for a PCD now. He also made refprence to the recent construction of the Majestic Savin~s and Loan building and a temporary bank building Dennis Zwaqerman stated the Board has the right to grant a temporary use and the previous City Attorney interpretted the code to allow the building permits to be issued. Conrad Gardner, attorney representing the applicant stated he felt the plan was an excellent plan. The applicant had always obtained building permits from the City "right along" for each building. He stated the area must be platted or become a Planned Commercial Development. He stated they consider the entire center as a uf1it. He statrel landscaping cannot apply immediately, but the final plan does state i j. "will ultimately apply." MINUTES - 8/25/75 - Continued -4- Councilman Turner asked if this became a PCD then nothing would remain non-conforming and Mr. Zwagerman stated that was correct. In answer to a question he stated that about 85% to 90% was C-1 use No one appeared in opposition. Motion by Councilman Cavarra "I move that Wz-75-15 be approved for these reasons The Planning Department and Planning Commission recommend approval The proposed rezoning is in the best interest of the City and the applicant Planned Commercial Development allows flexibility that is required for further development. The zoning is in compliance with the Land Use Plan." Motion was seconded by Councilman Donaldson and passed 4-1. Councilman Howard voted "nay " Motion by Councilman Turner "I would move that the site plat for a Planned Commercial Development at Applewood Village Shopping Center be approved." Motion was seconded by Councilman Donaldson and passed 4-1. Councilman Howard voted "nay." Motion by Councilman Turner "I move that the Class J1 3.2 package beer license be renewed for National Tea Co. dba Mark N 3ag Store at 7340 W. 44 Avenue." Motion was seconded by Councilman Donaldson and passed 5-0. Ordinance No. 189 amending Ordinance No. 98 pertaining to off-street parking was introduced by Councilman Donaldson and the title was read. Motion by Councilman Turner "I move that since we just received this Ordinance that it be tabled until 9/15/75." Motion uas seconded by Co~ncilman Merkl and WAS DEFEATED 3-2. Councilmen Donaldson , Howard and Merkl voted "nay." The Ordinance was read in its entirety in accordance with HB 1089. City Attorney Fox stated the schedule in the ordinance is part of the Ordinance and can be amended by another ordinance. Councilman Cav8rra stated she was concerned about the schedule of 1.5 parking spaced for large multi-family complexes, and suggested that there be 2 parking spaces if it is 2 bedroom or more units. Councilman Turner recommended that the spsce be required, but that it not necessarily be paved until it is needed. Mr. Zwagerman stated he felt this would be too heavy of a requirement for large developments. Mr. Zwagerman noted that the ordinance deletes the separation between entrances (curb cuts) that was originally proposed. Councilman Cavarra stated she was concerned about deleting entirely required spacing of curb cuts Mike doorman, manager of the Chamber of Commerce stated the majority of commercial property in Wheat Ridge could not be utilized if there was such a requirement, and that many of the older businesses only have 3D' setback, which give them no choice but to have a hollywood type curb. Councilman Turner suggested that there be a qualification that if the lot is smaller it doesn't preclude cuts. It was noted the ordinance takes care of 8 "Grandfather" situation in Section 2 A. and in SecUon 2.A.4. it allows for smaller lots. Mr. Hank Stites stated there was a bad parking problem at Ames and Benton where there are curb cuts and not enough room for the cars so they must park at angles. Jim Willard of Lutheran Hospital stated the parking reqJirement for their medical office building for 8 spaces per position was much higher than the surrounding cities' req~irements and was an increase ~rom ~h8 t 6 that are required. He questioned the thinking of thlS requlrement predsent't d "he felt it was excessive He stated they had surve~ the an s ,a ,e ., b' ld' usage and parking spaces requlred at thelr Ul lng. MINUTES - 8/25/75 - Continued -5- Nancy Snow stated that some doctors have 2 offices so that they are not at one for the full day also. Councilman Howard q~estioned how the medical office got constructed in the first place because the land is H-2 zoning which does not provide for a medical office. Councilman Cavarra recommended there be amendemnts on second reading, and asked if the structures that cannot have the curb cuts would be non-conforming after the ordinance is in effect City Attorney Fox stated the ordinance is designed for strudures from the effective date of the ordinance and for new structures or old ones that are altered are also affected Mr. Boorman questioned if all the recent ordinances pertaining to non-conforming sections had been coordinated Motion by Councilman Donaldson "I move that Ordinance No. 189 be passed on first reading and be published." Motion was seconded by Councilman Cavarra and passed 5-0. City Treasurer James Malone gave the Budget and Appropriations report for the month of July. He stated 61 73% of anticipated revenue had been received compared to 62.18% last year, and 48.46% had been expended compared to 56% last year Special Investigation Report from City Administrator John Jerman was read by Rich Andrews. The report is attached to the Minutes. He stated that the Public Works Director at that time was working under the direction of the Public Works Committee on their priorities, and the funds that were utilized were appropriated for patch work and not for street Bverlay and reconstruction. There is now a deficit in the .21 accoun~nso that patchwork can continue and street sanding can be done an appropriation must be made into that account. Councilman Merkl didn't think money that is appropriated for patching could be used for street overlay without permission of the Council. Mr Andrews st~ted that is correct and it was done at the direction of the Public Works Director at that time. Councilman Howard asked about the cost to correct the situation. Mavor Roesener stated "this obviously was never brought before the Council and was improperly done to begin with. It was not properly installed I have directed the City Administrator to direct Centennial to correct the drainage. Also, I can find nothing in the documents to show that there was a rock base put in." He stated Centennial is to do the proper engineering on the project and give a cost estimate and get the work done "yet this year." He stated "it was highly improper, it was not done according to the schedule, and Mr. Merkl is correct" Councilman Turner stated if the work had been stopped according to Mr. Jerman's Memo then Council should have been informed She also asked why the repair of the street wasn't included in the recent bid package. She stated she had been told that the Public Works Director had been authorized to proceed with the Public Works Committee schedule, and that Mr. Taylor had been directed to st.op paving streets at a staff meeting with Mr Jerman because everything would be contracted. She stated Flower Str3et was a fourt.h priority on the list and 3 others had been accomplished. Mayor Roesener stated he did not recall the Public Works Committee list and has found nothing in the Minutes on it. Councilman Merkl stated he was very concerned to find out who authorized the expenditure out of a wrong fund. Councilman Howard requested a further investigation on what account numbers other paving done by city crews have been charged to. Councilman Cavarra requested an explanation, but the important thing was the condition of the street. Mayor Roesener stated what disturbs him is"I can find nothing in any documents where this was authorized to be done." lOt should be noted that the Director of Parks desires Rich AndreJlls stated to drop the request for the 2 park rangers under the CETA program. MINUTES - 8/25/75 - Continued -6- Rich Andrews stated the Revenue Report for the month of July had been distributed Renewal of the rental leases for the Vantage Building and the City Hall offices was scheduled. Councilman Merkl suggested that the City look at renting a larger ~ea to consolidate the offices, and also look at renting the additional BOO sq. ft. available at the Vantage Bldg Mayo~~oesener stated he was in favor of consolidating under "one roof." Councilman Turner stated she was not convinced that the offices were 'hat croumd since there was a reduction of people in City Hall and recommended that the Vantage lease not be renewed and the City Administrator and Mayor move back into city hall The Vantage Bldg. was charging a 10% increase and the Ciiy Hall lease had not come in yet Motion by Councilman Merkl "I move that the Ci ty of Wheat Ridge direct Mr. Jerman to spend 2 to 3 weeks and report back on 9/15/75 on alternatives to the leases we now hold which would house the whole city hall staff and the mayor and city administrator and/or the whole city staff." Motion was seconded by Councilman Donaldson and passed 5-0. Motion by Councilman Merkl "I move we continue the meeting 30 minutes." Motion was seconded by Councilman Cavarra and passed 5-0 A report from Centennial Engineering concerning the cost of 2 miscellaneous projects that had been included in the walkway bid package was acknowledged. Bob Richman of the Planning Dept. gave a report on sources of income to help finance Lena Gulch improvements. He stated the best sources would be the Soil Conservation Service and the FHA jointly and the Urban Drainage District. He stated the Urban Drainage District could apply to any place in the City but the other source only pertains to watersheds. He stated the department is working on a master plan to identify all of the problems Councilman Merkl commented he had seen in the paper where the Mayor of Lakewood was proposing a large bond package to cover all the cities' drainage problems. Mr. Richman explained that in regards to Lena Gulch, Mr. Jerman had sent- a letter to the Urban Drainage District stating the City was interested, but that was not sufficient and much more data needs to be prepared by the City to submit to them. Councilman Cavarra stated the Urban Drainage District only participates in multi-jurisdictional problems, and that the City could not move forward on the problem until the District's report and study on Lena Gulch had been completed. Nancy Snow stated there were 2 other sources of funds and Safety on State Highways. Community Development Clyde Hobbs gave a report on 44 Avenue and Yukon Ct. He stated Yukon is dedicated and that to be extended there is private ownership of approximately 350' to 400'. He stated they are in the process of taking traffic counts there. Ward Horton , Director of Parks stated that the land at W. 44 Avenue and Everett had had an opinion of value on it and the owner wanted to obtain his own opinion of value He stated Council had previousl~ discussed to condemn this land for a park and recommended that Councll reqJest an appraisal from the Jefferson County Open Space an~ if that value for the land bears out the owners opinion then perhaps ~t could be settled out of court. MINUTES - 8/25/75 - Continued -7- The other proposed parcel to be discussed was the Hart Estate. Motion by Councilman Howard "I move tha t these items be discussed at an Executive Session I' Motion was seconded by Councilman Donaldson i"loLion to Amend by Councilman Cavarra "I move that the press be invited to stay, but that nothing would be printed" Motion was seconded by Councilman Turner and passed 3-2. Councilmen Donaldson and Howard voted "nay." Question was called on Amended Motion and passed 5-0. Mr Rich Andrews announced that at September 6th at 10 00 a m. the Boy Scouts would dedicate the bridge at Johnson Park along the Greenbelt. Motion by Councilman Merkl "1 move that the City Treasurer be allowed to attend the National League of Cities Conference in Miami Beach in December." Motion was seconded by Councilman Donaldson and passed 5-0. Councilman Merkl stated Mr. Hobbs had requested an Executive Session on FlowBr Street and moved for adjournment. Meeting was adjourned at 11 35 p.m. An executive session was held after the meeting. J) - I - / ~ -1/' 1 ";1 I ' A ~_" ( 1Jr:(,?-,/iArbt---, S _ Brougham, ,e1ty Clerk ;APPROVED -- -\;:- . ( .-. -' .' I L I F: l- I " , M [0 I M F R G ENE R A L NSURANCE JR lA" L'ILI ~, I "' ~ !t'J-:ma-n W, !la/~~)< ~d-ro(u-n~P .ry;nuy 4190 EVERETT DRIVE, WHEATRIDr;f COLORADU 8UU33 Phone 4244848 August 25, 1975 MINUTES - 8/25/75 - Continued -8- To The Honorable Mayor, Homer Roesener of Wheatridge and Members of the City Council of Wheatridge Wheatridge, Colorado I Norman Gallaher, general insurance agent, was appointed at the inception of the City of Wheatridge to write all the insurance consisting of fire, casualty, burglary, bonds, auto and umbrella coverages. We started with one vehicle and two building content policies. As the city grew, coverages were increased into multiple peril package policies. With this service I completed a 50 page detailed survey for the insurance requirements of the city. I concur with the Trust Hall Insurance Agency and other agents in the city of Wheatridge that the insurance should be written on a bid basis with a committee appointed to make recommendations as to what coverages the city should have. This would be the most practical and economical means of providing insurance for the city. Because time is of the essence I add my endorsement to that of Mr. Clark Crandall of Trust Hall Agency. Sincerely yours, ~~~. ~/4..~~_ ~or~: A. Gallaher Agent TRUST -HALL INSURANCE AGENCY 3798 MARSHALL, SUITE #2, P O. BOX 290 WHEATRIDGE, COLORAOO 80033 TELEPHONE. 421-2802 MINUTES - 8/25/75 - Continued -9- Honorable Mayor and City Council of the City of Wheat Ridge Wheat Ringe, Colorado Honorable Mayor and City Council, My purpose in being here this eveninq lS to formally pro- test the recent action of the Council in anpointino Galbraith & Green, Inc. as exclusive Droh~r'.s of ,(ecorel for ull -the City's insurance business. ~e arc chanrincG to find that Council sees fit to apooin-t one BroLer ,,'ho '0 uile1er.c;tanc't hilS just entered the property and casualty ficl~ one anc't one half yeurs ClCJO to the exclusion oc ,oen L.s who 1n\'e hopn in the business many years. Of course, we rto un0erstanct that Galbraith & Green may have many mar~ets av ilable to them ae; do many other aoencies inclullino ourselves. Ue too can obtain competitive bids from several insurance companies, and Trust- Hall ngency represents by Direct Contract over twelve major insurance carriers and ilS il Colorado Resident Bro~er can offer the use of multiple numbers of other insurance companies to our client's benefits. Therefore, we feel that Cancil's action \-Jas not in the best interest of the City, and I give you some of the reasons for our feeling this way 1. The City is left open to the charge of favoritism. 2. The City must rely on the expertise and integrity of only one insurance agency for property, casualty, bonds, group health, life, retirement and pension plans, etc. 3. The City could end up paying more than necessary for its insurance without the process of open com- petition. ~ REPRESENTI NG SAFECO INSURANCE COMPANIES Page 2 MINUTES - 8/25/75 - Continued - 10 I would say that we fully agree that the City ought to deal with as few insurance agents as possible, and I understand the confusion that results from having the City's insurance with several different agents and comnanies. In fact, by verbal Clqrcement \'lith Mr. ~'lalter Grande, \'lho \~as the l'ur- chasing agent for the City at the time, this alternative was to be set in motion in March of 1976. r'7e sugqest as an a1 terna tive ;:1ll'-' possible remedy to \'lhat you have already done lS 1 Rescind your e cclu,:iv," ')'Join,--mccnt of Bro]-er of Record to Galbraith & Green, Inc. 2 Invite three <lCients ,,'ho hClvP- nrinciple offices in the City to sit ~s an interim advisory committee to the Council on jn~l.1ranCe m:-1tt-ers 3 Direct this advi ory committ0~ 0 present insurC1nc H,~ Y)ror:r~ S -:l1r; co for the City'S in ur~nce proar,n the fl.rture. r::vic~ -7 tllC Ci-tv I ~1-~.1 s-~Gri.Fic,tions to ~~ carried in 4. Usin<J their s"ecific,tions, o")On '--lVe bi"e-linq for the City's insur~nre to ,11 insurance <lnencia of the Cit". 'T'ha ncce Fl.ll bi-l,lnr an(1 tno othccrs either <:1npointcd bv the Councilor the nc"ct b"o low bidders serve <:1lon0 with him on an insurance advisory committee. The City then could dC<ll ~ith this committee e~clu ively for <l period of time d~signatcd ~y Council, but we sug0est not less than three ye~rs to maintain continuity of your insurance program. Vou \'1011 lei then have the benefit of the Free Enterl'rise f'""t0m worki~q [or both the City and the insurance aoent businessmen of this City. The three agents on the committee would receive the commissions of the policies to shRre among them, with the writing agent, of course, getting the larger portion due to his additional servicing expense. He at Trust-IIall ?\gency have '1ritten the in~urancc on the City's vehicle fleet for three years, h<:1vjnn gaine0 that priviledge through comnetitive and open bi~dino in lq7~ I believe we have served the City's needs fully and comnletely and have discharged our duties with fairness and honesty. We do thank the City for that opportunity that we have had to provide the coverage and service they have needed. PaC;Je 3 MINUTES - 8/25/75 - Continued - Page 11. l'.s I sti'lnrl before you, I \Iant to reassure you thut "'e huve no pClrticlllClr disaqreement pith any 5Decific acrr:n.t thC1t you mi:lY upnoint nor \lith Galbraith & Green for feLlr that they would not perform the proper service for the Cit.', in fact, \'18 woulc1 be pleased to serve \-lith i:l representative of their office on an advisory committee if that should come to pCl~S. lie sincer<?ly rerruest th;:;t the COl.mcil rcscinr1 thr:ir nrC"'violls Clction no'" <'lnr1 (jive con."i,loCl Lion 'I~o t~lC ,I i~ernC1tivp.s tlnt I h~ve prn~~nted as b0in0 vj.,~10t f~J.]-, ~n~ rJ-C0 ~l~om ~11~ ~n~ ull criticism. In c.r'rlit:ion, '":' x1iovn t1ntl:l1is Llltern;:tiue complic--; .7ith the City' iVO 1[,(1 ',r;;cJcicr: or obtc:1ininn formill bids on P'lrchuses over 81,000 00. r'lnnl~ "011 for a110\'lincr me to discus'3 this \vi th you, ;:nro I 'lOuIe' be hilTY'Y to 00 into this further at uny time at your convenience. Vcr" trul V "our.s, I' (VQ\.t--. I -/-..-. \ I' \ \. n.IL ['-0 (.I \;.._ .clr-tr j. ('I" II (-11, Prosirlcnt '."[11?-IJ .;T-JI ..LL I~T( lIt\.\ rc:' \GENCY, IHe. ./ CITY OF WHEAT RIDGE - MEMORl '\~DUM 3 "8 ~ I 13 'I CITY ADMINISTRATOR MAYOR ROESENER To CITY COUNCIL From Subject Special Investigation Report Date August 21, 1975 Approved MINUTES - 8/25/75 - ContinuecPa.!e Page 12. At its meeting August 18, 1975, the City Council requested to investigate the circumstances surrounding the attempted Street from 32nd Avenue North to the lake by City crews. the City Administrator repaving of Flower In reviewing this matter, I consulted the records of the Public Works Depart- ment, including the work schedules and daily log sheets. In addition, I dis- cussed the matter in depth with Ed Queen, Public Works Forempn, on August 20, 1975. It should be noted that the Public Works Director at that time (Glen Taylor) is no longer with the City and, therefore, the verification of certain work orders and work plans was not possible. The present Public Works Direc_ fir; Clyde Hobbs, was not involved in this matter. Z H 2 c::: -I fTl Ul Records of the Public Works Department indicate that the Flower Street project was assigned an "A" priority by the Public Works Committee. It is also indi- cated from the records that the Public Works Committee assigned a #3 schedule priority to the Flower Street project within the "A" category. The priority._ list and the work schedule list were apparently prepared in April 1975 accord- ing to Mr. Queen. This list was never discussed with or filed with the Mayor Dr City Administrator offices and did not become known to these offices until this investigation was commenced this week. OJ "- N U1 "- -.J U1 Ll o :J c+ f-" :J C m P- You will note from the attachment that the estimated materials for this pro- ject were 240 tons of asphalt and the estimated costs were $3,130.00. Since the project was undertaken with City crews the cost of labor is not included in the $3,130 figure. -0 ill LD co -" j;J Reconstruction of this street by City crews was begun in early May by direc- tion of Mr. Taylor. According to Mr. Queen the project was interrupted by bad weather on several occasions and by water overflow problems due to the Denver Water Board project on West 32nd Avenue. Problems on Flower Street first came to the attention of this office when complaints were made by resi- dents on this street that the paving was being installed improperly. At this point a stop work order was issued by the City Administrator until the matter could be investigated more fully. This was in June 1975. The attached records of the Public Works Department indicate that the City has invested 129 hours of engineering for $605.78 in engineering costs. Also, the City has spent $3,159.89 on preping the area (grading and other base preparation), $1,730.47 on paving materials, and $655.12 for drainage; for a total cost to date of $6,151.26. Documentation of these costs is attached. iJ(TP'/( uf rf-vl'puI wt.-. ~~ L/ ~.J / IV.G..> {-f~~ ~-A- ~ v/ dll"d-.. ,- .L' /l. u. c..c--. .~ <Cl I C4-v ~ 1',.tJ."..."" 'P""D~ ?J...t- of- ~ 21 ~ / ~~/T'-{... STUDY SESSION ITEM.. (.. I)' ~~... (/ IIII- .FfGjt'~ ~ ~ /,' / ~ . t.. L ..L >.d- pl'-r'.:.~u 0-7/ ~ 14- ~ ~"&{....... AGENDA ITEM 3BL AYG 251975 MINUTES - 8/25/75 - Continued - Page ~. Muyor Roesener City Council -2- August 21, 1975 Flower Street was a part of the original 1975 street program which was pro- posed by the Public Works Committee and reviewed by the City Council on April 18, 1975. The minutes indicate that the program was considered by the Council at that time, and authorization was given to start the program on a temporary basis (see minutes, April 10, 1975). April 24, 1975, the street plan was adopted by a 4-1 vote (see attached minutes dated April 24, 1975). On July 14, 1975, the revised 1975 street improvement plan a~ proposed by the City Administrator and the new Director of Public Works, ~r. Hobbs, was approved by a 4-2 vote. (Copy of July 14 minutes attached.) Atts. ../l.. f~ €)c.--I: - ( f'JI" , Vf)A~ ),; &J~7 ~ h~ 0{- ~W , ~!.. tJ4..- Jlrll;.:n'u I r~".., / ~~ "-'0 /.f I o.y f- ~J F~/ %rrl-~' F' r ( -" ~ ~~J- ~Jf~ ~ OVw ~~ ~ < ~ ~~ "f7p'-ofN~ &..4.. .zl:: f (~o 0"0 !?L~ t- O {t'L.i ~ (,..J..., strfet-;. ~ 1.{ ~ fJ{ f~.s~ a.)f ~ Motion by Alderman Turner. "I would move that th~s matter De 1:<:lU-,-t::u (Hiring McCabF & Assoc.) indefinitely for the following reasons. 1. The_iming is very bad. 2. These people have no experience with municipalitLes, and we were given information 2 weeks ago indicating they did have such 8xperience when they did not. 3. It's time to stop harassing our Rublic Works Department; give them some measure of job security and let them get on with what needs to be done." MOTION DIED FOR LACK OF A SECOND. I I \1\" ~,\ Motion by Alderman Merkl: "I move that we authorize the Public Works Department to begin the Public Works Prog~am, as passed by the Public Works Committee, on a temporary basis, to begin the program as ~e are into the paving season, and I would also like to move that we contract with McCabe & Assoc. to do a study of the Public Works Department at a cost not to exceed $5400.00 to be charged to Account 441.32." Motion was seconded by Alderman Hulsey and MOTION WAS DEFEATED VOTE OF 4-2. Aldermen Howard, Hulsey, Turner and Cavarra voted "nay." . Alderman Cavarra recommended a study be budgeted next year and felt the proposed was superficial. Nancy Snow of 11155 W. 40 Avenue and a member of the Public Works Committee stated she had talked to a professor of the University of Colorado who stated that such studies were available and comparisons of other cities were avail~ble ~o' no cost~ and that he could gather the information. Amos Leaf of 2845 Chase Street stated he had called the City of Lakewood and they would be glad to give us any information they had. Motion by Alderman Hulsey "I move that we start on the paving plan on a temporary basis, and that the Public Works Committee look into contracting Iversus our own crews." Motion was seconded by Alderman Turner and passed 5-1. Alderman Howard voted "nay." Motion by Alderman CEvarra. "I move that we authorize the City Administrator in connection with preparation of the 1976 Budget to look into cost analysis figures, either with the Public Works Commitee, with ather entities such as University of Colorado or Urban Observatory, or an independent consultant. II MOnON DIED FOR LACK OF A SECOND. Motion by Alderman Merkl "I move that the Public Works Committee be directed to come back to us with a study on contractual vs. in-house work in 30 days. II t1otion was seconded by Alderman Cavarra and passed 6-0. Alderman Merkl commented that the City must save money for conditions such as Gray Street paving in. Alderman Turner commented that the $5400.00 to be used for the McCabe Study should be used to fix it. (Glen Tavlor, Public Works Director stated he would begin on Chas~ Street between W. 26 and W. 28 Ave. Council agreed. ~ Ordinance No. 170 amending Ordinance No. 165 and No. 157 was schedl<!.E.d for second reading and was introduced by Alderman Cavarra and the title was read. ... " Notion bV Alderman Cavarra It]: hereby move to amend Ordinance No. 170 Series of 1975, on second reading as fallows: 'Section 1. Delete Budget and Purchasing Officer (E), Grade 36, Delete Administrative and Personnel Officer (E), Grade 36. Section 2. Add Director of "1-.1 _.:. _.....__......:. '1 cC;' .: --- Ie' ~_.....-I.... 'ie:. r c;t:,.., ""f"7__01 I. Q7."\ 1 II M~+.; r'tn I.I,=,Q - /, "r ) .......-:11:1 i --?7 FJ Vi! ;:::?LLi ~olu...:-..L eo r'f-l'; '-.. Z H 2' C -I (TJ (JJ --I -- (lJ "-- N U1 "-- -...J U1 Ll o :J ci- ,...- :J C rn D. "1J OJ to rn --' +- . l~ ~ )- I )-. ., ""- MINUTES - 8/25/75 - Continued _ Page 15 ~ r'lotion by Alo~rman Turner III move that the Street Plan De c)Jpraved as originally presented by the Public W9rks Department, including 3 Acre Lane, and that there be further study regarding W. 29 Ave. and Gray, W. 31 Avenue and Wright, and the dip on Teller Street at approximately ~. 35 Ave., and if and ~h8n it is determined exactly what should be done _J' in tmse areC5, that we cOi1sicler the use of money which is presently budgeted in the Revenue Sharing Account." Motion was seconded by L' Alderman Cavarra and passed 4-1. Alderman Hulsey voted "n"'y" and stated he was opposed to 3 Acre Lane paving. r'lotion by Alderman r-Jerkl "I move that we handle Item 4':.,B.~. a report on RID proposal and adjaurn. II r'lotion tdaS seconded by Alderman Cavarra and MOTION WAS DEFEATED 3-2. Aldermen Hulsey, Donaldson and Turner voted IInay." . Mr. Jerman stated RTD had a park and ride plan where cars would be parked for the people to catch the bus. Mr. Waller from RiD stated ~ that the land will be bought by RTD etc. but that they are requesting the cities to prouide anew removal, police the area, trash re~aval etc. Ths proposal is attac~2d to the Minutes. (.."'- ~""'HOO' ; ....;~....,...,... ---".....~ ~;;..~.;.:. :...- ,.......:. .".c.;": _-.~ . J S~reet Improvement Prg. for 1975 7-14-75 Motion that approval of the portions of the proposed street plan which were recommended on the original 8 mile plan accepted by the Council in March be approved as the street plan for 1975 and those streets added now which were not mentioned any time before, be omitted. DEFEATED 4-2 ------_..(~--_._- 7-14-75 Motion that the 1975 st. impro. plan dated 7/7/75 be approved as presented, passed 4-2 ---~_. - -----... "--- _._~- ---" ---.-.--- ~ ..... ",,- -. .- I . . . - . n / //-J ___'If Ee.T //"1 Pr?.::J'/e:/'r1p!r';/ _ PLFJA_ all!?;/? L Ny..;q />0 P,4)/,!) 6-- _ MINUTES - 8/25/75 - ContiDuued - Page 16. TDNS C c5/ _ ',o??:-. //' -~;;~-:. f?.o'f,.. /1PRo\. L6C~776/L.i\ n <>)~ I-:::;:~^, 'r/,r.DOl, jP N ,,::: -,~'J y~..J~ 7iL1e.I?,~T-.d-7'" .32J1,fO_ /-J .;;;).J ;;..ts i3.JtOQ I JFLLc/!-S! _3l..jT-r' _3f:,f-i 1~ I ~' hO Ii . 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I -r R~ -r r j /;).6~t.06. /~Ei!O os! 3"2.' - 3S'--I_ i I ~ T ~\ 'T~: 1 :3 36 I -L.t 3 o~-:l-- )"Y\ i l \. ~ e /..t!.'/'_ ~__l..t g -- \\ ---- \ I ~~ ! _.;)S . '13.~_u L-5:b ~ q.-L___.3 _?:-=_4:!le.~._f.)ft- ~~!:---,"_:sJ:!e._Q--,_ O.H_. -I -,/ tJ___ \ / t tJ -- ~ S'; :.J-C:ou "'"7---,-- f' I----'--o'i ___1__ ;)..!!- J I rflR.:ULJIC_e"-.....J.A~'<z.. I I '---T- .- t-.n-- -- \ I . ~ -- -- --- - - _._ ._._.._ __n I ! , ! \ I )R .-,;- I I ~ '". ,... .~. .. \ I 0, 'I /x, '- - -, .~ ';. --,- - D P P p D 0 __D _0 -1)-- .32 ./7 ./3 ./1 · 3 7' sChedult was set up Under !1ioritY_'~A" !_t ~-. worr~/er' ~eretor_e l 17. MINUTES - 8/25/75 Continued - PagE - 4' L- ____ _____~_ _. _____u___. -_.t- I the ~lJ.PJ, '.,,_vIQUs_ C~mmi ttee w.i.J;.h- A.r-B-r"f:-r-P-~k<} wa..~_ ..'!:c:id~..!~taf.rn_the~~f- t-rwn ;mil lower St was #3 ~ --_.-._- .---- L' '~;.!C:>O' --- -- ---- -~_. ----.-,.---..-. _._- ._- .-------'--- ~ ~ _ItrJ-;i I _ _____ / 17r 1":. 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