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HomeMy WebLinkAbout03/15/1976 MINUTES March 15, 1976 The Study Session was called to order by Mayor Frank Stites at 7 30 p.m at 4355 Field Street. Councilmen attending were Merkl and Louise Turner. Hulsey were absent. Joseph Donaldson, Robert Howard, Larry Councilmen Mary Jo Cavarra and Calvin Also present. were City Administrator John Jerman, Assistant City Attorney Dana Strout, City Clerk Elise Brougham, staff and interested citizens Item 2. a discussion of the Lena Gulch priorities was scheduled. Mr. Wright and Dave Love of Wright-McLaughlin Engineers were present, and distributed a letter listing the priorities as they recommended that it be done. Mr. Wright stated work generally should start at the lower end and work upstream. He stated he felt work on widening the box culvert at W. 32 Avenue to Union would be appropriate at this time using some of the bikeway money He stated that all projects undertaken by the City should have matching funds. It was noted that the bridge project was not at the lower end and the capacity of flow would be increased, but Mr. Wright felt this would create a tolerable problem Discussion arose on some of the following points 1 It was stated that removal of the Red Barn was considered to be the most effective solution although there were other alternates. 2 ROW must be acquired which can be outright city ownership or an easement. The City Attorney was directed to draw up easements 3 Mr. Wright stated the new culvert could be blocked to maintain the same capacity until it is completed downstreem also. Council was agreeable to this proposal. When asked who would do the engineering work, Mr. Jer~an stated the Urban D1ainage District have offered to do this if so authorized. Councilman Turner stated on the subject of easements, that each case is individual and that the property owner should be compensated. Councilman Howard felt due to the benefits and expense of the project that no money should be expended for easements unless a structure is removed Councilman Merkl agreed Item 1. a presentation by Land Plan Design Group, Park Development Consultants for the new tennis courts at W. 45 Avenue and Vance and resurfacing of the tennis courts at Panorama Park was given. Mr. Bastable presented the plans that had been distributed in the Agenda packet. The plan involved the entire development of the park at W. 45 Ave. and Vance. Members of the Park and Recreation Commission were also present. Councilman Merkl questioned the fact that no offstreet parking was planned. They recommended resurfacing the courts at Panorama to make them functional due to the fact there were grade and drainage problems and repairing the existing lighting system. The Park Commission pointed out that for $10,000 additional cost the new park could be a completed park according to the plans. The Council agreed to stay within the money budgeted and utilize the money for the courts development and for other development "as far as it would go." Norman Gallaher, insurance agent for Hartford Ins was present stating that the bid for the fire and casualty insurance had been combined with the umbrella policy which was different from past procedure. He felt the City would save money if this was separated. He stated his policy for casualty expires 3/20/75 Mr. Jerman stated an extention had been placed on the insurance. It was stated all the bids received etc would be presented before Council on 3/22/75 MINUTES - 3/15/76 - Continued -2- Item 3 Dave Mazzocco of Audio Visual 5vstems Co. gave a presentation on 0 propo5ed microphone and recording system He stated after looking at the pre~Rnt equipment which is not suited for professional use, that a new microphone system is needed and moving the speakers to a better location. He also recommended using a model BOO unit for 2 hour recording which would still allow transcribing when needed. It was noted that 5 firms were contacted and there were 3 responses. It was agreed to place this on next weeks Agenda for action. Item 4. A report from Councilman Merkl of the Council Street Improvement Committee regarding the feaSibility of sealcoating the streets was given. He stated the Committee recommended at this time to continue with the overlay system of all streets due to the deterioriating con- dition of the streets and that in the future it might be feasible, although in the past when it was done there had been many complaints from residents about the tar. Item 5. proposed amendments to Ordinance No. 15 pertaining to the Board of Adjustment was deferred until the next Study session. Item 7 a discussion of maximum lot coverage definition requested by Councilman Cavarra was deferred until she was present. Item 5. modification of the Council Rules to include a consent agenda was scheduled for discussion Councilman Turner suggested that the consent items be adopted by Motion rather ~~an a Resolution each week. The wording of the Motion is to be workedoand the City Clerk is to update the Rules and include this change in the Agenda. Item B. Discussion of Resolution urging R-1 School Board to construct. and/or remodel the junior high located at W. 38 Ave. and High Court was scheduled. Councilman Turner offered changes in the resolution to allow only for renovation at the same site. Councilman Howard Wffi only in favor of a new school. Ben Chastain stated the District was considering demolition of the West building and renovation of the main one and felt passage of the resolution would give additional leverage to the matter. Mavor Stites stated the matter dies for lack of a full consensus. Item 9. Notice of Public Meeting on 3/29/75 at 7 00 p.m. at Edgewater City Hall at 25 Ave. and Gray regDrding Sbans Lake Drainage Study was acknowledged. Item 10. Notice was given that the Fire Rating for Wheat Ridge had been improved from Class 7 to Class 5 effective 3/29/75 which would result in a reduction of insurance rates. Councilman Merkl requested the City Attorney to look into the pOSSibility of the city financing the installation of fire hydrants that are deficient in the City. The Mayor suggested that a resolution be prepared commending the fire department in their work in reducing the rating. Item 11. Proposals for heating and air conditioning for City Hall Offices was considered Mr. Richard Andrews stated bids had been solicited and there were 2 responses and the estimate exceeds the budget by $941 Council was in favor of the system, but requested that the landlord be contacted to see if he would share the cost since the fixtures would in all probability remain when the City moved out of the building. Item 12 was discussion of City Council retreat Councilman Merkl recommended a department head retreat. It was agreed to bring in 3 proposals for such a retreat at the next Study Session. Item 13. Announcement of the resignation of Mrs Mary Harlow from the Planning Commission was acknowledged Mr Jerman reported that the County had agreed to increase their contribution in thehfabridam construciion at Maple Grove Reservoir to 18 75% or ~13,125 which would decrease the Wheat Ridge share to the same amount. Councilman Turner reported that the Zone 3 edition of the Denver Post was avaTfa-ble al~-cerf~ain newsstands in the City now. MINUTES - 3/15/75 - Continued -3- ~avor 5tites stated it was his understanding that they were going to increase their publication costs. The City Clerk is to look into this and prepare a report on the comparision costs of the S ntinel and the Zone 3. Mavor Stites reported that there is a serious storage problem for evidence at the Police Department and also cramped working space. He stated they are working internally to rearrange the officB space and that, he had in mind a storage building delivered on site to be placed in the Public Works yard and fenced for security. The building is 12'X20' and the City would have to install an electric heating system. Council agreed to consider this possibility and Councilman Howard wanted other companies looked into to avoid sole source bidding and Councilman Turner wanted the concrete building at Fruitdale Sanitation investigated as a possibility. Councilman Howard had some question on expenditures in the Monthly Activity Report. Meeting was adjourned at 10 45 p.m An executive session was held afterwards. f ) Ell~~:;~'~ha~~i tr~~!r~/L - APPROVED -, +{( (- j;, - /, 1'X i ~- , . <h.,""......~....... iw.........."""~.., ~ ........ ,( +0 .~Alr "-,,,I, l.t'? .J , ,~tl t>..?,r-", /,,1/fJ vJZ-V pIS \ flL<. ,p..(:;v z.f\lfU \)1 ,.,.---' --l,'2-/ \.. '--\RONALD C McLAUGHLIN KENNETH R WRIGHT HALFORD E, ERICKSON DOUGLAS T SOVERN JOHN T MCLANE ~~ WRIGHT-McLAUGHLIN ENGINEERS THOMAS W MORRI3 JIMMIE D. W...IT"IELD "$"1["" O"...H:;I!: .. 0 IIIOX; 102' ..~Il"". COLO",.-.OOa'lll STI["MIIIO-'lT O"'''ICI: " 0 1II0X $220 STIt.-.MIIIOAT VILLAGoE:. C~L.OR",OO COMPLETE ENGINEF.:RING SERVICE") IN THE SPECIALTY FIELO-5 OF WATER ~l.JPPLY Ar4D PISTRI!1U,ION WATE~ AND SEWAGi: T'lEATME"'lT SEWAGE COLLECTION AND R!::LJ~f" INDUSTRIAL WASTES STORM DRAINAGE FLOOD CONTROL AND OTHER WATER.OR'ENTEO PPOJEC:TS -'" ENGINEERING CONSULTANTS 2"20 ALCOTT STREE':"' DENVER, COLORADO 80211 (3103) .."....;::,01 IOU. September 8, 1975 Mr Scott Tucker and Mr Brian Kolstad Urban Drainage & Flood Control District 181 East 56th Avenue Denver, Colorado 80216 Gentlemen In accordance with your request, we have reviewed the Lena Gulch report which has previously been submitted to your office, along with our files and earlier calculations and findings Based upon this review, our personal knowledge, and engineering background, we have prepared a set of construction priorities which we recommend to your office The cr~teria for selection of construction priorities are as follows Minimize hazard to human life for large storm occurrences, including the IOO-year event and those exceeding the one-percent event 2 Reduce hazard to property based on one-percent event and more fre- quent storms 3 Improve and enhance local drainage and initial drainage system features to reduce frequently occurring problems and complaints to local governmental officials 4 Select reaches from groups of equivalent rated channel segments on basis of cost effectiveness 5 Cons i der cons t ruc t ion phas i ng feas i b i 1 i ty, ie, improvements cannot be undertaken which will increase upstream or downstream flood levels, velocities or flow patterns The following list states the highest priority reaches within the Lena Gulch Master Drainage Plan Each reach is identified by location, master plan stationing, required improvements and master plan total construction cost, including costs fo; hridge construction, channel construction and required right-of-way The Lena Gulch Master Drainage Plan, Volumes I and 2, should be referred to for specific details A failure of the embankment of Maple Grove Reservoir could result in a catastrophic loss of I ife and damage to property The correction of the eXIsting inadequate spillway capabil ity is the number one priority .~ Mr Scott Tucker and Mr Brian Kolstad Urban Drainage & Flood Control District September 8, 1975 Page 2 The second priority is the frequently flood-damaged area on the lower portion of lena Gulch in Wheat Ridge The third priority is the heavily eroded channel area upstream of Maple Grove Reservoir in lakewood The list of priorities is as follows ~~ Improvements located entirely within lakewood to Maple Grove Reservoir (Stations 125+00 to 164+00) Improvements include a rock slope mattress used to protect the face of the dam as proposed by Consolidated Mutual to meet the State Engineer requirements The total estimated construc- tion cost for this item, as estimated by Consolidated Mutual, is $600,000 The proposed improvements to Maple Grove Reservoir have been planned and costed by Consol idated Mutual, and are their project responsibility Alternate improvements are possible The District contribution to the dam safety work is subject to negotiation This contribution should be made in a manner which will not involve the District directly in the dam work For purposes of budget, we recommend allowing up to $200,000 as the District contribution * 2 Improvements entirely in Wheat Ridge on lena Gulch from the confluence of Clear Creek to above Parfet Street (Stations 0+00 to 66+00) Improve- ments include a grass-lined channel with a short reach of a concrete- walled channel with related replacement of major road crossings This high priority item can be done in sections as indicated, but for optimizing the cost effectiveness, we recommend the full reach a Improvements on lena Gulch from the confluence with just above Kipling Street (Stations 0+00 to 10+50) mated construction cost of this item is $340,700 Clear Creek to The total esti- b Improvements on lena Gulch from Kipling Street to 900 feet upstream of Kipling (Stations 10+50 to 19+50) The total estimated construc- tion cost of this item is $131,500 c Improvements on lena Gulch from 900 feet upstream above West 38th Avenue (Stations 19+50 to 35+50) mated construction cost of this item is $206,500 of Kipling to just The total esti- ~d Improvements from West 38th Avenue to just above Nelson Street (Sta- tions 35+50 to 45+50) The total estimated construction cost of this item, including removal of the Red Barn and other structures, is $403,800 e Improvements for Nelson Street to above Parfet Street (Stations 45+50 to 66+00) The total estimated construction cost of this item is $367,700 *Financial participation in the dam safety work shall in no way involve the District in responsibility for dam safety and future maintenance operation ~' . f Mr Scott Tucker and Mr Brian Kolstad Urban Drainage & Flood Control District September 8, 1975 Page 3 3 Improvements entirely within Lakewood on Lena Gulch above Maple Grove Reservoir (Stations 164+00 to 191+50) Improvements include installa- tion of minor erosion control structures and bank protection with related replacement of major road crossings The total estimated con- struction cost for this item is $135,500 4 Improvements entirely within Wheat Ridge on Lena Gulch from Simms Street to above West 32nd Avenue (Stations 80+00 to 109+00) Improve- ments include a grass-I ined channel and erosion controls with related replacement of major road crossings The total estimated construction cost for this item is $400,800 5 Improvements within Wheat Ridge and Lakewood on Lena Gulch from West 32nd Avenue to below Maple Grove Reservoir (Stations 109+00 to 125+00) Improvements include minor erosion control structures, an overflow structure capable of releasing flood waters from the Rocky Mountain Ditch to Lena Gulch, and a relocated backwash pond and overflO\~ wei r below Maple Grove Reservoir The total estimated construction cost for this item is $49.300 6 Improvements entirely within Jefferson County on Lena Gulch from Youngfield Street to the Agricultural Ditch crossing (Stations 191+50 to 221+00) Improvements include minor erosion control structures, a grass-l ined channel. a short stretch of concrete-walled channel with related major road crossings, and a new Agricultural Ditch structure The total estimated construction cost for this item is $616,200 The above listed costs represent June of in the Lena Gulch Master Drainage Plan allowance of 30 percent additional costs values, which can be allocated generally 1975 dollars as represented The costs include an to the estimated contract Design Engineering Surveys and Staking Construction Inspection Administrative Overhead Fiscal and Legal Expense Contingencies, Miscellaneous 9% 3% 3% H% 3H 10% If you have any questions on these priorities, please feel free to contact us Very truly yours. WRIGHT-McLAUGHLIN ENGINEERS DJL/jvb By Kenneth R Wright 732-28BX 1~