HomeMy WebLinkAbout03/15/1976
MINUTES
March 15, 1976
The Study Session was called to order by Mayor Frank Stites at
7 30 p.m at 4355 Field Street.
Councilmen attending were
Merkl and Louise Turner.
Hulsey were absent.
Joseph Donaldson, Robert Howard, Larry
Councilmen Mary Jo Cavarra and Calvin
Also present. were City Administrator John Jerman, Assistant City
Attorney Dana Strout, City Clerk Elise Brougham, staff and interested
citizens
Item 2. a discussion of the Lena Gulch priorities was scheduled.
Mr. Wright and Dave Love of Wright-McLaughlin Engineers were present,
and distributed a letter listing the priorities as they recommended
that it be done. Mr. Wright stated work generally should start at
the lower end and work upstream. He stated he felt work on widening
the box culvert at W. 32 Avenue to Union would be appropriate at
this time using some of the bikeway money He stated that all projects
undertaken by the City should have matching funds. It was noted that
the bridge project was not at the lower end and the capacity of flow
would be increased, but Mr. Wright felt this would create a tolerable problem
Discussion arose on some of the following points
1 It was stated that removal of the Red Barn was considered
to be the most effective solution although there were other alternates.
2 ROW must be acquired which can be outright city ownership
or an easement. The City Attorney was directed to draw up easements
3 Mr. Wright stated the new culvert could be blocked to maintain
the same capacity until it is completed downstreem also. Council
was agreeable to this proposal.
When asked who would do the engineering work, Mr. Jer~an stated the
Urban D1ainage District have offered to do this if so authorized.
Councilman Turner stated on the subject of easements, that each case
is individual and that the property owner should be compensated.
Councilman Howard felt due to the benefits and expense of the project
that no money should be expended for easements unless a structure is
removed Councilman Merkl agreed
Item 1. a presentation by Land Plan Design Group, Park Development
Consultants for the new tennis courts at W. 45 Avenue and Vance and
resurfacing of the tennis courts at Panorama Park was given.
Mr. Bastable presented the plans that had been distributed in the
Agenda packet. The plan involved the entire development of the park
at W. 45 Ave. and Vance. Members of the Park and Recreation Commission
were also present. Councilman Merkl questioned the fact that no offstreet
parking was planned. They recommended resurfacing the courts at
Panorama to make them functional due to the fact there were grade
and drainage problems and repairing the existing lighting system.
The Park Commission pointed out that for $10,000 additional cost
the new park could be a completed park according to the plans.
The Council agreed to stay within the money budgeted and utilize the
money for the courts development and for other development "as far
as it would go."
Norman Gallaher, insurance agent for Hartford Ins was present stating
that the bid for the fire and casualty insurance had been combined
with the umbrella policy which was different from past procedure.
He felt the City would save money if this was separated. He stated
his policy for casualty expires 3/20/75 Mr. Jerman stated an extention
had been placed on the insurance. It was stated all the bids received
etc would be presented before Council on 3/22/75
MINUTES - 3/15/76 - Continued
-2-
Item 3 Dave Mazzocco of Audio Visual 5vstems Co. gave a presentation
on 0 propo5ed microphone and recording system He stated after looking
at the pre~Rnt equipment which is not suited for professional use,
that a new microphone system is needed and moving the speakers to
a better location. He also recommended using a model BOO unit for
2 hour recording which would still allow transcribing when needed.
It was noted that 5 firms were contacted and there were 3 responses.
It was agreed to place this on next weeks Agenda for action.
Item 4. A report from Councilman Merkl of the Council Street Improvement
Committee regarding the feaSibility of sealcoating the streets was
given. He stated the Committee recommended at this time to continue
with the overlay system of all streets due to the deterioriating con-
dition of the streets and that in the future it might be feasible,
although in the past when it was done there had been many complaints
from residents about the tar.
Item 5. proposed amendments to Ordinance No. 15 pertaining to the
Board of Adjustment was deferred until the next Study session.
Item 7 a discussion of maximum lot coverage definition requested
by Councilman Cavarra was deferred until she was present.
Item 5. modification of the Council Rules to include a consent agenda
was scheduled for discussion Councilman Turner suggested that the
consent items be adopted by Motion rather ~~an a Resolution each week.
The wording of the Motion is to be workedoand the City Clerk is to
update the Rules and include this change in the Agenda.
Item B. Discussion of Resolution urging R-1 School Board to construct.
and/or remodel the junior high located at W. 38 Ave. and High Court
was scheduled. Councilman Turner offered changes in the resolution
to allow only for renovation at the same site. Councilman Howard Wffi
only in favor of a new school. Ben Chastain stated the District was
considering demolition of the West building and renovation of the main
one and felt passage of the resolution would give additional leverage
to the matter. Mavor Stites stated the matter dies for lack of a full
consensus.
Item 9. Notice of Public Meeting on 3/29/75 at 7 00 p.m. at Edgewater
City Hall at 25 Ave. and Gray regDrding Sbans Lake Drainage Study
was acknowledged.
Item 10. Notice was given that the Fire Rating for Wheat Ridge had
been improved from Class 7 to Class 5 effective 3/29/75 which would
result in a reduction of insurance rates. Councilman Merkl requested
the City Attorney to look into the pOSSibility of the city financing
the installation of fire hydrants that are deficient in the City.
The Mayor suggested that a resolution be prepared commending the fire
department in their work in reducing the rating.
Item 11. Proposals for heating and air conditioning for City Hall
Offices was considered Mr. Richard Andrews stated bids had been
solicited and there were 2 responses and the estimate exceeds the
budget by $941 Council was in favor of the system, but requested
that the landlord be contacted to see if he would share the cost since
the fixtures would in all probability remain when the City moved out
of the building.
Item 12 was discussion of City Council retreat Councilman Merkl
recommended a department head retreat. It was agreed to bring in
3 proposals for such a retreat at the next Study Session.
Item 13. Announcement of the resignation of Mrs Mary Harlow from
the Planning Commission was acknowledged
Mr Jerman reported that the County had agreed to increase their contribution
in thehfabridam construciion at Maple Grove Reservoir to 18 75% or
~13,125 which would decrease the Wheat Ridge share to the same amount.
Councilman Turner reported that the Zone 3 edition of the Denver Post
was avaTfa-ble al~-cerf~ain newsstands in the City now.
MINUTES - 3/15/75 - Continued
-3-
~avor 5tites stated it was his understanding that they were going to
increase their publication costs. The City Clerk is to look into
this and prepare a report on the comparision costs of the S ntinel
and the Zone 3.
Mavor Stites reported that there is a serious storage problem for
evidence at the Police Department and also cramped working space.
He stated they are working internally to rearrange the officB space
and that, he had in mind a storage building delivered on site to be
placed in the Public Works yard and fenced for security. The building
is 12'X20' and the City would have to install an electric heating
system. Council agreed to consider this possibility and Councilman
Howard wanted other companies looked into to avoid sole source bidding
and Councilman Turner wanted the concrete building at Fruitdale Sanitation
investigated as a possibility.
Councilman Howard had some question on expenditures in the Monthly
Activity Report.
Meeting was adjourned at 10 45 p.m
An executive session was held afterwards.
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APPROVED
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\.. '--\RONALD C McLAUGHLIN
KENNETH R WRIGHT
HALFORD E, ERICKSON
DOUGLAS T SOVERN
JOHN T MCLANE
~~
WRIGHT-McLAUGHLIN ENGINEERS
THOMAS W MORRI3
JIMMIE D. W...IT"IELD
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" 0 1II0X $220
STIt.-.MIIIOAT VILLAGoE:. C~L.OR",OO
COMPLETE ENGINEF.:RING SERVICE")
IN THE SPECIALTY FIELO-5 OF
WATER ~l.JPPLY Ar4D PISTRI!1U,ION
WATE~ AND SEWAGi: T'lEATME"'lT
SEWAGE COLLECTION AND R!::LJ~f"
INDUSTRIAL WASTES
STORM DRAINAGE
FLOOD CONTROL AND
OTHER WATER.OR'ENTEO PPOJEC:TS
-'"
ENGINEERING CONSULTANTS
2"20 ALCOTT STREE':"'
DENVER, COLORADO 80211
(3103) .."....;::,01
IOU.
September 8, 1975
Mr Scott Tucker and
Mr Brian Kolstad
Urban Drainage & Flood Control District
181 East 56th Avenue
Denver, Colorado 80216
Gentlemen
In accordance with your request, we have reviewed the Lena Gulch report
which has previously been submitted to your office, along with our files and
earlier calculations and findings Based upon this review, our personal
knowledge, and engineering background, we have prepared a set of construction
priorities which we recommend to your office
The cr~teria for selection of construction priorities are as follows
Minimize hazard to human life for large storm occurrences, including
the IOO-year event and those exceeding the one-percent event
2 Reduce hazard to property based on one-percent event and more fre-
quent storms
3 Improve and enhance local drainage and initial drainage system
features to reduce frequently occurring problems and complaints to
local governmental officials
4 Select reaches from groups of equivalent rated channel segments on
basis of cost effectiveness
5 Cons i der cons t ruc t ion phas i ng feas i b i 1 i ty, ie, improvements cannot
be undertaken which will increase upstream or downstream flood levels,
velocities or flow patterns
The following list states the highest priority reaches within the Lena
Gulch Master Drainage Plan Each reach is identified by location, master plan
stationing, required improvements and master plan total construction cost,
including costs fo; hridge construction, channel construction and required
right-of-way The Lena Gulch Master Drainage Plan, Volumes I and 2, should
be referred to for specific details
A failure of the embankment of Maple Grove Reservoir could result in a
catastrophic loss of I ife and damage to property The correction of the
eXIsting inadequate spillway capabil ity is the number one priority
.~
Mr Scott Tucker and
Mr Brian Kolstad
Urban Drainage & Flood Control District
September 8, 1975
Page 2
The second priority is the frequently flood-damaged area on the lower
portion of lena Gulch in Wheat Ridge The third priority is the heavily
eroded channel area upstream of Maple Grove Reservoir in lakewood
The list of priorities is as follows
~~
Improvements located entirely within lakewood to Maple Grove Reservoir
(Stations 125+00 to 164+00) Improvements include a rock slope mattress
used to protect the face of the dam as proposed by Consolidated Mutual
to meet the State Engineer requirements The total estimated construc-
tion cost for this item, as estimated by Consolidated Mutual, is $600,000
The proposed improvements to Maple Grove Reservoir have been planned and
costed by Consol idated Mutual, and are their project responsibility
Alternate improvements are possible The District contribution to the
dam safety work is subject to negotiation This contribution should be
made in a manner which will not involve the District directly in the
dam work For purposes of budget, we recommend allowing up to $200,000
as the District contribution *
2 Improvements entirely in Wheat Ridge on lena Gulch from the confluence
of Clear Creek to above Parfet Street (Stations 0+00 to 66+00) Improve-
ments include a grass-lined channel with a short reach of a concrete-
walled channel with related replacement of major road crossings
This high priority item can be done in sections as indicated, but for
optimizing the cost effectiveness, we recommend the full reach
a
Improvements on lena Gulch from the confluence with
just above Kipling Street (Stations 0+00 to 10+50)
mated construction cost of this item is $340,700
Clear Creek to
The total esti-
b Improvements on lena Gulch from Kipling Street to 900 feet upstream
of Kipling (Stations 10+50 to 19+50) The total estimated construc-
tion cost of this item is $131,500
c
Improvements on lena Gulch from 900 feet upstream
above West 38th Avenue (Stations 19+50 to 35+50)
mated construction cost of this item is $206,500
of Kipling to just
The total esti-
~d
Improvements from West 38th Avenue to just above Nelson Street (Sta-
tions 35+50 to 45+50) The total estimated construction cost of
this item, including removal of the Red Barn and other structures,
is $403,800
e
Improvements for Nelson Street to above Parfet Street (Stations 45+50
to 66+00) The total estimated construction cost of this item is
$367,700
*Financial participation in the dam safety work shall in no way involve the
District in responsibility for dam safety and future maintenance operation
~'
. f
Mr Scott Tucker and
Mr Brian Kolstad
Urban Drainage & Flood Control District
September 8, 1975
Page 3
3 Improvements entirely within Lakewood on Lena Gulch above Maple Grove
Reservoir (Stations 164+00 to 191+50) Improvements include installa-
tion of minor erosion control structures and bank protection with
related replacement of major road crossings The total estimated con-
struction cost for this item is $135,500
4 Improvements entirely within Wheat Ridge on Lena Gulch from Simms
Street to above West 32nd Avenue (Stations 80+00 to 109+00) Improve-
ments include a grass-I ined channel and erosion controls with related
replacement of major road crossings The total estimated construction
cost for this item is $400,800
5 Improvements within Wheat Ridge and Lakewood on Lena Gulch from West
32nd Avenue to below Maple Grove Reservoir (Stations 109+00 to 125+00)
Improvements include minor erosion control structures, an overflow
structure capable of releasing flood waters from the Rocky Mountain
Ditch to Lena Gulch, and a relocated backwash pond and overflO\~ wei r
below Maple Grove Reservoir The total estimated construction cost
for this item is $49.300
6 Improvements entirely within Jefferson County on Lena Gulch from
Youngfield Street to the Agricultural Ditch crossing (Stations 191+50
to 221+00) Improvements include minor erosion control structures,
a grass-l ined channel. a short stretch of concrete-walled channel with
related major road crossings, and a new Agricultural Ditch structure
The total estimated construction cost for this item is $616,200
The above listed costs represent June of
in the Lena Gulch Master Drainage Plan
allowance of 30 percent additional costs
values, which can be allocated generally
1975 dollars as represented
The costs include an
to the estimated contract
Design Engineering
Surveys and Staking
Construction Inspection
Administrative Overhead
Fiscal and Legal Expense
Contingencies, Miscellaneous
9%
3%
3%
H%
3H
10%
If you have any questions on these priorities, please feel free to contact
us
Very truly yours.
WRIGHT-McLAUGHLIN ENGINEERS
DJL/jvb
By
Kenneth R Wright
732-28BX
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