HomeMy WebLinkAboutResolution-1982-0786
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RESOLUTION NO. 786
Series 1982
TITLE:
RESOLUTION RESCINDING RESOLUTION NO. 467 AND ADOPTING A
REVISED PURCHASING POLICY
WHEREAS, it is the desire of the City to establish a uniform
purchasing policy which conforms to open and competitive purchasing
practices and obtains maximum value for City expenditures, and
WHEREAS, the establishment of such a policy will promote efficient
procurement of supplies, materials, and services,
WHEREAS, the Purchasing Division is responsible for implementing
the purchasing policy as approved by City Council. It is also responsible
for the preparation and implementation of administrative purchasing
procedures contained in the Purchasing Manual,
NOW. THEREFORE BE IT RESOLVED that the following policy be adopted:
I. Resolution No. 467 is hereby rescinded.
2. All purchases by t~e City of material, supplies, services, and
equipment shall be in accordance with the City's Purchasing Manual and
shall be in accordance with the Colorado Budget Law and the City's Annual
Budget.
3. The Purchasing Division shall obtain price quotations from
more than one source of supply for all purchases over Five Hundred Dollars
($500.00) and shall keep written records of all price quotations.
4. Sealed competitive bidding is required on all purchases of
supplies, materials, equipment. or projects in excess of Twenty-Five
Hundred Dollars ($2,500.00). Professional or consultative services or
technical services of regulated public utilities or other governmental
agencies are exempted from this policy. State Bid prices on all supplies,
materials, or equipment may be used in lieu of sealed bidding by the City
when such purchases are in the best interests of the City of Wheat Ridge.
Labor and materials are considered job bids, and shall be evaluated on a
total lump sum basis.
5. In all cases sealed bids will be solicited by the Purchasing
Division. Notice shall be published in a newspaper of general circulation
in Wheat Ridge or other appropriate periodical at least five (5) calendar
days prior to the final date for submitting bids. Such notice shall state
briefly the specifications required in the bid and the time and place for
filing and opening of bids and other general conditions required.
6. Bids shall be based upon written specifications or standards
wherever practicable and require appropriate guarantees and warranties of
workmanship and quality.
7. Bidders shall be notified of time and place of public opening.
The City Purchasing Agent or his designated representative shall open all
sealed bids.
8, Bids shall be evaluated and awarded on the basis of the lowest
and most responsible bid.
9. As a matter of policy, assuming equality of products, price
and service, purchases shall be made from Wheat Ridge merchants.
10. Each purchase requisition exceeding One Thousand Dollars
($1,000.00) must be approved by the City Administrator prior to placing any
purchase order. All bids for items over Five Thousand Dollars ($5,OOO.0~ in
value shall be presented by the City Administrator to the City Council for
official decision and award.
11. Community Emergency Purchases: The City of Wheat Ridge is
subject to unforseen community emergencies which could require rapid and
substantial outlay of funds. Such emergencies could include floods, civil
commotions, falling aircraft, fire, major drainage disorders, and other
civil disasters affecting the lives and safety of the Citizens of the City.
Under these circumstances, it is in the public interest that authority be
conferred in advance on the Mayor and/or City Administrator to take
immediate action to protect the lives and property of the citizens which
could require the immediate expenditure of City funds without competitive
bidding procedures. A special Emergency Fund has been permanently estab-
lished for this purpose by Resolution.
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12. Purchases may be made from a single supplier without
competitive biddinq when the product or material desired must meet
highly specialized needs, or is not commonly available from more than
one suppl ier.
I _ 'G.A. -+
'_ day 0,
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, 1982.
DONE AND RESOLVED THIS
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FRANK STITES, MAYOR
ATTEST:
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CAROL 'F. HAMPF, CITY ClERK