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HomeMy WebLinkAbout08/23/1976 MINUTES August 23, 1975 The three hundred and thirty-fourth regular meeting of the Wheat Ridge City Council was called to order by Mayor Frank Stites at 4355 Field Street at 7 30 p.m. CouncilmBn attending were Mary Jo Cavarra, Joseph Donaldson, Robert Howard, Calvin Hulsey, Larry Merkl and Louise Turner. Also present were City Administrator John Jerman, City Attorney Maurice Fox, City Treasurer James Malone, City Clerk Elise Brougham, staff and interested citizens. City Treasurer Malone gave the Budget and Appropriation Report for the Month of July 1975 for the General Fund, Revenue Sharing Fund, Parkland Acquisition Fund, Conservation Trust Fund and Capital Improvements Fund. He also gave the Semi-Annual Report of the Police Pension Fund. There being no corrections or deletions to the Minutes of 8/9/75 and 8/15/75, the Mayor declared they stood approved as written. Item 3. was application by the Planning Commission to amend Ordinance No. 98 to include proposed changes to Sections 17 and 21 which would allow antique store sales in Restricted-Commercial zones and vaccine production in Industrial Zones. Dennis Zwagerman, Director of Community Development stated this was initiated by the Planning Commission and that there are vaccines already being produced in industrial zones. He stated there had been requests for antique store retail sales in the R-C zoning but no outside storage or repair would be allowed in this zoning category Motion by Councilman Hulsey up an ordinance on these two Merkl and passed 5-0. "I move we have the City Attorney draw items." Motion was seconded by Councilman Item 4. was Ordinance No. 217 amending Ordinance No. 40 was introduced on second reading by Councilman Cavarra and the title was read. Motion by Councilman Turner "I move Ordinance No. 217 be amended a follows The word 'section' being the last word in the title, be changed to 'sections.'" Motion was seconded by Councilman Merkl and passed 5-0. Motion by Councilman Cavarra "I move Ordinance No. 217 be approved (as amended) on second reading and order the Clerk to publish it." Motion was seconded by Coundlman Howard and passed 5-0. Councilman Howard voted "aye", Councilman Hulsey voted "aye", Councilman Merkl voted "aye", Councilman Turner voted "aye", Councilman Cavarra voted "aye' and Councilman Donaldson voted "aye." Item 5. was Ordinance No. 218 amending Ordinance No. 207 on second reading was introduced by Councilman Merkl and the title was read. Motion by Councilman Merkl on second reading and order Councilman Donaldson. "I move for approval of Ordinance No. 218 it published." Motion was seconded by Discus~ion a:ose among C9~ncil as to why the Secretary III positio~ was belng ralsed to Grade from Grade 18 when none of the other posltions in Grade 18 had been considered for an upgrade. MINUTES - 8/23/75 - Continued -2- Motion to Amend by Councilman HOWdrd HI move we delete Lhe 5ecretary III. position in Section I. and the Secretary III. position in Section II. of the Ordinance." Motion was seconded by Councilman Turner and passed 5-0. Motion to Amend by Councilman Turner "I move we delete reference to the Administrative Clerk I, II and III in Section I. and delete Clerk Typist III in Section II." MOTION DIED FOR LACK OF A SECOND. Question was called on Motion to Passed Amended Ordinance No. 218 and passed 5-0. Councilman Hulsey voted "aye", Councilman Merkl voted "aye", Councilman Turner voted "aye", Councilman CaJarra voted "aye", Councilman Donaldson voted "aye", and Councilman Howard voted "aye." Item 5. was approui of the intra-department transfer of funds form. Motion by Councilman Merkl Transfer of Funds format as by Councilman Donaldson. "I move for adoption of the Intra-Department presented this evening.' Motion was seconded Motion to Amend by Councilman Merkl "I move we put in the Mayor's Signature above the City Administrator's signature with the word 'OR' ~fter i~ on the form " Motion was seconded by Councilman Hulsey and passed 5-0. Motion to Amend by Councilman Turner "I move to include No. 4 on the form to read 'Transfer of $500.00 or more from any account or totaling $500.00 or more from any accounts be referred to the City Council for approval wi thin a 30 day period.'" MOTION DIED FOR LACK OF A SECOND. Question was called on Amended Motion to approve the form and passed 5-1. Councilman Turner voted "nay." Item 7. was Resolution No. 457 rescinding Resolution No. 354 and adopting a new Purchasing Policy and Purchasing Manual was introduced by Councilman Merkl and the title was read. Motion by Councilman Merkl "I move for adoption of Resolution No. 457." Motion was seconded by Councilman Donaldson. Motion to Amend by Councilman Merkl "I move that all reference of $5,000.00 be deleted in Resolution 457 and a new figure of $2,500.00 be inseTted in its place in Section 4,7 and 11 and any other section where it is mentioned." Motion was seconded by Councilman Donaldson and passed 5-1. Councilman Howard voted "nay." Motion to Amend by Councilman Turner "I move that all reference to $2,500.00 as made by Mr. Merkl be reduced to $1,500.00." Motion was seconded by Councilman Howard and WAS DEFEATED 4-2. Councilmen Hulsey, Merkl, Cavarra and Donaldson voted "nay." Motion to Amend by Councilman Cavarra "I move to amend the last sentence of Section 4. in Resolution No 467 to read as follows 'Final approval by City Council will not be necessary as long as the supplies, materials, or equipment hae been approved sepcifically by item description in the Budget and do not exceed $2,500.00, except for vehicular equipment." Motion was seconded by Councilman Turner and passed 4-2. Councilmen Hulsey and Merkl voted "nay." Motion to Amend by Councilman Turner "I move that Item 11. on page 3. have ~he following deleted in the first sentence 'oveT $2,500.00 in value' to provide that all contracts shall be subject to approval by City Council." MOTION DIED FOR LACK OF A SECOND. Question was called on Motion to pass amended Resolution No. 467 was called and passed 5-1. Councilman Turner voted "nay." MINUTES - 8/23/75 - Continued -3- Item B.~as a request to appoint 8 members to a Civil Defense Advisory Committee which were recommended by Clyde Hobbs, Civil Defense Coordinator. It was discus5ed by Council that the duties and respon5ibilities should be set out in the form of a Resolution setting up the Committee and that this could be prepared for the next meeting on 8/30/75. Councilman Hulsey stated he would withdraw his name from t.he Committee. Item 9 was a request to authorize the Mayor to sign an agreement with Jefferson County for CETA personnel funding. Motion by Councilman Howard "I move the Mayor be authorized to execute an agreement with Jefferson County for a CETA contract." Motion wa5 seconded by Councilman Hulsey and passed 5-0. It.em 10. was a request from Judge Zarlengo to allow Ruth Howard, Director of Probation and Kay Ore, Director of Youth Services to attend a training session in Atlanta, GA. Nancy Snow of 11155 W. 40 Avenue asked the Council why they should send these 2 people to a conference when it had been shown previously that their functions were not legal, especially counseling of youth. Motion by Councilman Merkl "I move we approve the request of Judge Zarlengo for Ruth Howard and Kay Ore, Municipal Court Probation Counselors, to attend a conference in Atlanta, GA from October 17-20, 1975 to be charged to Account 414.15 in an amount not to exceed $895." MOTION DIED FOR LACK OF A SECOND. Motion by Councilman Hulsey "I move we table this one week to be brought back in with the duties of the Director of Probation and Director of Youth Services." Motion was seconded by Councilman Merkl and passed 5-0. Item 11. was request to allow the Chief of Police to attend the IACP Conference in Miami Beach, FL. Motion by Councilman Merkl "I move we approve the request of the Chief of Police to attend the IACP conference in Miami Beach, FL from September 25-30, 1975 to be charged to Account 420.15 in an amount not to exceed $575." Motion was seconded by Councilman Turner and passed 5-0. Item 12. was a request to allow the Director of Public Works to attend the American Public Works Association Conference. Motion by Councilman Merkl "I move we approve the request of the Director of Public Works to attend the American Public Works Assoc. International Congress and Exposition from September 25-30, 1975 at Las Vegas, NV to be charged to Account 440.15 in the amount of $545." Motion was seconded by Councilman Hulsey and passed 6-0. Item 13. Motion by Councilman Turner "I move to cancel the regular Council meeting on Monday, September 5, 1975 due to the Labor Uay Holiday." Motion was seconded by Councilman Merkl and passed 5-0. Item 14. Mayor Frank Stites read a Proclamation calling September 8, 1975 a National Cancer Day. Item 15. was a report concerning the progress of the walkway and bridge project on W. 32 Ave. Mr. Jerman stated a quit claim deed had been obtained from Mr. Howard and the City paid $550 to purchase the land. He stated they are waiting now for a relocation of a water main by Consolidated Mutual Water Co. before the project can begin. MINUTES - 8/23/75 - Continued -4- Item 15. was a reporl, on the BOR Grant requirements relating to the proposed Swimland purchase. It stated that the government will not pay for the cost of an appraisal and that it is a responsibility of the City. Motion by Councilman Merkl "I move that Mr. Jerman ask for the cost of a pool appraisal." Motion was seconded by Councilman Donaldson and passed 4~2. Councilmen Cavarra and Howard voted "nay." Item 17. was a price quotation by Asphalt Paving Co. for installation of the asphalt baske j;ball/lLileyball court and parkinl]spaces at Panorama Park. The cost was $5,700. Mr. Hobbs stated this was a separate project and was not an extension of the City's paving program which was being done by Asphalt Paving. Councilman Merkl requested a report on other parks with similar problems. Motion by Councilman Cavarra "I move the City Administrator see if Asphalt Paving Co. is agreeable with extending their contract and the contract price, or if not, then go out for competitive bids on the project." Motion was seconded by Councilman Merkl and passed 5-0. Mr. Jerman passed out a suggested Budget Study Session schedule for City Council. The meeting times are 8/31/75, 9/9/75 and 9/14/75 at 7 00 p.m. Councilman Merkl asked as Chairman of the Street Improvement Committee why the walkway on W. 38 Ave. was being swept since the Council had set a policy against this and that his sidewalk on W. 34 Place was a hazard and a problem due to the drainage work and needed to be swept. Mayor Stites stated he had given an administrative order to sweep the W. 38 Ave. walkway and that it was for the safety of the children. City Attorney Fox stated the Mayor has the power to handle all admininstrative functions of the City. COuncilman Merkl stated he had been handed a note stating that a member of the Planning Commission had suggested that 1 or 2 more miles of street paving be done this year in addition to the work already done. He suggested that a Street Improvement Committee meeting be held so that streets to be done could be suggested. It was stated by Mr. Jerman that the crosspan work authorized could be taken up together with this street work. Mr. Hobbs explained the crosspan work had not been started yet until the street work is all done so they know how much money they have left. Councilman Merkl asked what is being done regarding the damage on the streets which was caused by the Denver Water Board Project. Mr. Jerman explained that on W 35 Ave. the Water Board must test for leaks in their line first and that the contract states the City can request paving at any time within a 5 year period, but the City hasn't requested this yet due to possible settlement. Councilman Donaldson stated W. 34 Placw is ruined by the project but the Water Board does not want to take responsibility for the damage. Motion by Councilman Merkl "I move we direct the staff to meet with the staff of the Denver Water Board to get the Denver Water Board to fix every street that they have dastroyed except W. 35 Ave." Motion was seconded by Councilman Donaldson and passed 5-0. Councilman Turner asked what was the procedure to get a report back since she and Mrs. Cavarra had requested a "Slow Down" sign in the ore a of Brentwood St. in the past. Mr. Jerman stated he has C1 fOrlli in triplicate that is sent to the proper department and sent back when it is completed. Mayor Stites commended the City and their staff on their work on the Carnation Festival. Item 18. was a requesl of P. Edwin Hester for a one year leave of absence from the Civil Service Commission because he would be out of the Country. MINUTES - 8/23/75 - Continued -5- Motion by Councilman Merkl "I move we allow [d Hester 1 year leDv~ of absence from the Civil 5ervice Commi55ion." Motion WD5 5ccondcd by Councilman Cavarra and TIED 3-3. Councilmen Donaldson, Howard and Turner voted "nay." Mayor Stites voted "nay" and MOTION WAS DEFEATED 4-3. Discussion arose as to changing the number of members by amending the ordinance and providing for a permanent alternate. Meeting was adjourned at 10 15 p.m. <. qis~ Brougham, 'Ci ty Cl,Brk APPROVED 1 ' \. 7 I , I I , ! '"-7/ / ':\ ./ '. )