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HomeMy WebLinkAbout10/25/1976 MINUTES October 25, 1975 The three hundred and fortieth regular meeting of the Wheat Ridge City Council was called to order by Mayor Frank Stites at 7 30 p.m. at 4355 Field Street. Councilmen present were Mary Jo Cavarra, Joseph Donaldson, Robert Howard, Calvin Hulsey, Larry Merkl and Louise Turner. Also present were City Administrator John Jerman, City Attorney Maurice Fox, City Clerk Elise Brougham, City Treasurer James Malone, staff and interested citizens. Item 1. was the Budget and Appropriations Report for the month of September 1975 presented by City Treasurer James Malone. He stated 87.38% of the anticipated revenue had been received to date and 66~% had been expended to date. He noted the Fire District Emergency Vehicle Maintenance fund was overdrawn. He gave the report for Revenue Sharing, Capital Improvements, Parkland Acquisition and conservation Trust Fund. He estimated the carryover for all the funds at the year end would be $319,00.00. Councilman Cavarra requested an Executive Session after the meeting for elected officials and the City Attorney on a legal matter. Public llimmment was made by Aqnes Miller of 2830 Chase St. stated there were 3 or 4 dogs at 2835 Chase who bark and howl all night. She stated she had called the Police but the situation still continued and that she had signed a complaint this summer but the problem still existed. She also stated the owners were seldom home and she was not sure the animals had sufficient food or water. Mrs. Wava Williams of 2829 Benton, Mrs. Eva Jones of 2840 Chase and Bessie Lee of 2845 Chase all were present for the same reason. Mayor Stites directed Mr. Jerman to work with Chief Pinson on this problem. Wayne Preston of 3480 Upham read a letter g~v~ng reasons why he was against the Home Rule Charter Commission Question on the Nove. 2nd ballot. He is a Charter Commission Candidate. Item 2. Case WZ-75-24 an application by Wide Horizons Inc. to rezone property from Agricultural-One to Planned-Residential-Development at the corner of W. 35 Ave. and Everett St. was DEFERRED UNTIL 11/8/75. Councilman Hulsey requested that the propenv be properly reposted etc. Item 3. Ordinance No. 221 amending Ordinance No. 13 to provide for a City Occupational Tax to be collected on the new Class T TaveID liquor license was introduced by Councilman Cavarra and the title was read. Discussion arose as to the procedure of placing an ordinance on the Agenda, and the idea of increasing the tax for the Class T operators because they generally receive more p1ice activity and a higher fee could control that type of outlet. Motion by Councilman Cavarra "I move that Ordinance No. 221 be approved on first reading (and be published)." Motion was seconded by Councilman Merkl. Motion to Amend by Councilman Merkl "I move that all Class T Operators have the sum of $1,000.00 (levied for their occupational tax.)' Motion was seconded by Councilman Donaldson and passed 4-2. Councilmen Huloey and Turner voted "nay." Question was called on Amended Motion to approve Ordinance No. 221 and passed 6-0. Councilman Cavarra voted "aye", Councilman Donaldson voted "aye", Councilman Howard voted "aye", Councilman Hulsey voted "aye", Councilman Merkl voted "aye" and Councilman Turner voted "aye." MINUTES - 10/25/75 - Continued -2- Item 4. was consideration of Proposed Pay Incentive Plan as recommended by the Personnel Commission and the Civil Service Commission. A memo was distributed on a summary of employee comments at the meeting. Motion by Councilman Howard "I move since we received this memo tonight, to table the matter." Motion was seconded bV Councilman Merkl and TIED 3-3 Mayor Stites voted "ave" and MOTION PASSED 4-3. Mayor Stites stated t,his would be tabled until the 11/1/75 Study Session and audience input would be received at that time. COUNCILMEN Hulsey, Turner and Cavarra voted "nay." Item 5. An agreement with Alexander Grant & Co. for the City's computer accounting service was deferred until 11/1/75. Item 5. was approval of an agreement with CHZMHill Engineers for construction supervision and engineering deslgn of a new traffic signal at Wadsworth and Three Acre Lane to accomodate the retail business going in at the GEM Store which is presently vacant. This firm was one of several which was recommended by the Colorado Dept. of Highways and the bidding requirements were recommended to be waived since it must be installed by January 15th for the proposed development. There is a sole supplier for the controller equipment. Mr. Southwell and Mr. Haycock were present from the engineering firm. Councilman Howard stated he would like a maximum amount for the price in the motion and account number. Mr. Haycock stated the price will be negotiated by the supplier but when the price is received they"won't purchase allj item without Council concurrence." Motion by Councilman Merkl "I move that the Agreement with CH2MHill & Assoc. for engineering, desing, construction supervision and management services in connection with a new traffic light installation at Wadsworth and Three Acre Lane be approved in an amount not to exceed $5,700.00, charged to Account 541.00 Capital Improvement Fund. I further move that the normal bidding procedures for the required materials (signal heads, mast arm, and controller) be waived in the interests of expediting this project and that CH MHill & Assoc. be authorized to secure the necessary materials by 6irect negotiation with suppliers in cooperation and in coordination with the City'S Purchasing Agent in order to meet the critical time schedule necessary for this project, and, further, that it is understood that competitive bidding procedures will be followed for the labor and installation of the signal." Motion was seconded by Councilman Donaldson and passed 5-1. Councilman Howard voted "nay." Item 7. was approval of resurfacing W. 34 Pl. from Teller to Reed and Allison Ct. from W. 38 Ave. south as recommended bV the Council Street Improvement Committee as change order additions to the 1975 Street Paving Program. Mr. Hobbs, Director of Public Works estimated the cost of paving Allison Ct. was $4150 and for 34 Place was $3200. He stated there is a drainage project which should be done on Allison Street. Motion by Councilman Merkl "I move we authorize a change order to be charged to Account 641.00 for paving on W. 34 Place & Teller to West 33rd Ave. and Reed St., and paving for Allison Court from W. 38 Ave. south to the end of the cuI de sac."Motion was seconded by Councilman Donaldson and passeD 6-0. Councilman Cavarra requested information on the drainage problem as soon as possible. Councilman Howard requested how many days Pascal Construction had worked on the Pierce Street Drainage Program. Item 8. Resolution No. 477 authorizing the establishment of a City Identity Committee composed of citizens was introduced by Councilman Cavarra and was read. Motion by Councilman Donaldson "I move for the adoption of Resolution No. 477." Motion was seconded by Councilman Turner. Mrs. llaine Slattery of 5859 W. 32 Ave. spoke in favor of the Hesolution. MINUTES - 1U/25/75 - Continued -3- IVl0tion to Amend by Councilman Cavarra "I mOl/8 j-'-8 Tol1oldin[J s~nt~nc~ 5hould be added after the 7th paragraph 'The meeting shall be announced publicly and any interested cHizen shall be invited to participate.'" Motion was seconded by Councilman Merkl and passed 5-0. Question was called on amended Motion to adopt, Resolution No. 477 and passed 5-0 Item 9. was approval of payment of $500 special assesment to the Public Employers Group Inc. for an administravive assistant for the 1975 portion. Motion by Councilman Howard "I move for the approval of the disbursement of $500 special assessment to the Public Employers Group Inc. to be charged to Account 413.38." Motion was seconded by Councilman Merkl and passed 5-0. Item 10. was the Mayor'S appointment for vacancy on the Planning Commission. Mayor Stites announced that he appointed present Alternate to the Planning Commission Wayne Preston as a permanent member and he appointed William D. Bowman of 9001 W. 38 Avenue as an Alternate. Item 11. was a proposal to extend concrete curb, gutter and pathway on the north side of W. 32 Ave. from Miller St. west. A letter from the State Dept. of Highways had been distributed that they would request federal money in the amount of $20,400.00 from the High Hazard Obstacle fund for this project and to compensate for an error made in the calculated City's portion for the 32nd Ave. project. The letter is attached to the Minutes. Councilman Hulsey stated he would like the figures of cost before action is taken and noted that the High Hazard Funds were not obtained yet. Motion by Councilman Howard "I move this item be tabled for 2 weeks for the exact figures." Motion was seconded by Councilman Merkl and passed 5-0. Item 12. was a request for authorization from Council to amend their approval of payment to Wright McLaughlin Engineering firm for work on Lena Gulch to include attendance at meetings as mentioned in their proposal letter of 5/21/75. Motion by Councilman Merkl "I move to amend the Wright McLaughlin Contract for an amount not to exceed $1100 plus $300 for cost of meetings." Motion was seconded by Councilman Donaldson and passed 5-0. Item 13. was a proposed change by the City Attorney in the Council Rules of Procedure regulating Absentee Voting. Motion by Councilman Howard "I move we accept the proposed change~ Motion was seconded by Councilman Merkl and passed 5-0. Councilman Hulsey asked about restrictions on Home Rule Charter Commission members. City Attorney Fox stated they must be registered electors and that under the City's Ordinance policemen are prohibited from seeking election etc. It was stated that a poll had been taken of the employees, and it was agreed that they would prefer to have the day after Thanksgiving off than the November 11th Veterans Day. Motion by Councilman Turner "I move the holiday for Armistice Day be moved over tb the day after Thanksgiving." Mo+ion was seconded by Councilman Merkl and passed 5-0. , / Councilman Merkl asked what the status was on the Hart Estate. City Attorney Fox stated the Open Space Committee had not authorized condemnation yet. He stated the City had requested that 2 diseased trees be removed by the property owner. Council stated the regular procedure should be followed for removing trees if the owner fails to do it. " J , , Elise Brou- gham, City Clerk Councilman Merkl stated he and Mrs. Turner had attended a joint meeting with Edgewater to discuss problems for the central area of Jefferson Co. He invited any Councilman to attend. Meeting was adjourned at 10 15 p.m. -----Ii STATE DEPARTMENT OF ( H~ 0006(6) Mnl'l Avenue HI G H WAY S~:~~~~~eld to MINUTES - 10/25/75 - Continued - Page 4. JACK KINSTLINGER ,\,1.,. EXECUTIVE DIRECTOR ltJ ~ n:: c:' DIVIS~6N O~IGH-NI\1! E, NtHAAS~ ~ CH~F-' ENGINEER ':: [,-_ ... ___ I -_ > .~, -..-:.. ~" _It....: 0- '__ L:. '-;fI c..; co 200cr 5.QUTH HOLLY u), 1:::'-., c:: DISTRICT 6 R. J BRASHER DISTRICT ENGINEER STATE O. COLORADO DENVER COLORADO 80222 (303) 757 9252 /- f- U - <:..,) <=> Q -< >- October 18. 1976 r.o 1- .. r- DOH Ref. 06-00 (.) Mr. John Jerman City Administrator C1,ty of Wheat Ridge POBox 610 ~~eat Ridge, Colorado 80033 Dear Mr Jerman As you recall our discur.sion of the financial statement at the award con- ference. regarding Project HHS 0006(6), 32nd Avenue, Youngfield to Holland. I pointed out at that timl:!, an error had been mad!; in the stAtement The reimbursable amount of $12,234 88, (by City of ~~eat Ridge and UFCD) and the listed $18,295 09 State funds are the responsibility of the City and UFCD. T~i8 figure totals $30,529.97, rather than the implied $12.234.88. As you know. the Colorado Department of Highways is restricted by law from spEnding State funds on roads other than State Highways In order to alleviate the problem of the City having to corne up with the matching funds in the amount of $30.529 97, we propose the following funding strategy; 1 We will request that $20,400 00 Federal monies be added to this project from the Distri.ct High Hazard Obstacle fund for fiscal year 1976-77. 2 This would put tte City1s match back to 10% or approximately $19.520.00 3 The sharing of this match would still be up to the City and UFCD to work out If you have any problems or questions regarding the proposed &trategy. please contact this office Very truly yours, RICllt,.RD J RRASHER District Engineer cc jm Br~sher-Harrieon File Sabin By " > llarrv sab~;---\ ,I Urban Systems Engineer ...... c"" \ ) --..;" ~ . ~--.....- '. HAS