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HomeMy WebLinkAboutResolution-1984-0909 RESOLUTION NO. 909 Series of 1984 TITLE: RESOLUTION RESCINDING RESOLUTION NO. 786 AND ADOPTING A REVISED PURCHASING POLICY WHEREAS, it is the desire of the City to establish a uniform purchasing policy which conforms to open and competitive purchasing practices and obtains maximum value for City expenditures, and WHEREAS, the establishment of such a policy will promote efficient procurement of supplies, materials, and services, and WHEREAS, the Purchasing Division is responsible for implement- ing the purchasing policy as approved by City Council. It is also responsible for the preparation and implementation of administrative purchasing procedures contained in the Purchasing Manual. NOW, THEREFORE, BE IT RESOLVED that the following policy be adopted: 1. Resolution No. 786 is hereby rescinded. 2. All purchases by the City of material, supplies, services, and equipment shall be in accordance with the City's Purchasing Manual and shall be in accordance with the Colorado Budget law and the City's Annual Budget. 3. The Purchasing Division shall obtain price quotations from more than one source of supply for all purchases over Five Hundred Dollars ($500.00) and shall keep written records of all quotations. 4. Sealed competitive bidding is required on all purchases of supplies, materials, equipment, or projects in excess of Twenty-Five Hundred Dollars ($2,500.00). Professional or consultative services or technical services of regulated public utilities or other governmental agencies are exempted from this policy. State Bid prices on all supplies, materials, or equipment may be used in lieu of sealed bidding by the City when such purchases are in the best interests of the City of Wheat Ridge. Labor and materials are considered job bids, and shall be evaluated on a total lump sum basis. Gasoline purchases and postage are exempt. 5. In all cases sealed bids will be solicited by the Purchasing Division. Notice shall be published in a newspaper of general circulation in Wheat Ridge or other appropriate periodical at least five (5) calendar days prior to the final date for submitting bids. Such notice shall state briefly the specifications required in the bid and the time and place for filing and opening of bids and other general conditions required. 6. Bids shall be based upon written specifications or stand- ards wherever practicable and require appropriate guarantees and warranties of workmanship and quality. 7. Bidders shall be notified of time and place of public opening. The City Purchasing Agent or his designated representative shall open all sealed bids. 8. Bids shall be evaluated and awarded on the basis of the lowest and most responsible bid. 9. As a matter of policy, assuming equality of products, price and service, purchases shall be made from Wheat Ridge merchants. 10. Each purchase requisition exceeding One Thousand Dollars ($1,000.00) must be approved by the City Administrator prior to placing any purchase order. All bids for items over Two Thousand Five Hundred Dollars ($2,500.00) in value shall be presented to the City Council for official decision and award. ll. Community Emergency Purchases: The City of Wheat Ridge is subject to unforeseen community emergencies which could require rapid and substantial outlay of funds. Such emergencies could include floods, civil commotions, falling aircraft, fire, major drainage dis- orders, and other civil disasters affecting the lives and safety of the City. Under these circumstances, it is in the public interest that authority be conferred in advance on the Mayor and/or City Administrator to take immediate action to protect the lives and property of the citizens which could require the immediate expenditure of city funds without competitive bidding procedures. A special Emergency Fund has been permanently established for this purpose by Resolution. l2. Purchases may be made from a single supplier without competitive bidding when the product or material desired must meet highly specialized needs, or is not commonly available from more than one supplier. DONE AND RESOLVED this 24th day of SEPTEt.mER , 1984. ~/'[~ /,'dzz,~ FRANK S~IrES, HAYOR ATTEST: