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HomeMy WebLinkAbout01/03/1977 HINUTES lanuary 3, 1977 ,i \" I- ~ ~ I I /' Tha two huntired and forty-ninth regular meeting of the Wheat RilJge City Council was called to order by Mayor Frank Stites at 7 30 p m at 4355 Field Street. Councilman present were Hulsey, Larry Merkl and absent Mary Jo Cavarra, Joseph Donaldson, Calvin Louise Turner. Councilman f10bert Howard was Also present were City Administrator John Jerman, City Attorney Maurice Fox, City Treasurer James Malone, City Cler~ Elise Brougham, staff and interested citizens. There being no corrections or delptions to the Min~tes of 12/27/76, the Mayor declared them approveG as written. Item 1. was a decision scheduled for Case MS-76-o3 an application by Raymond J. Johnson requesting approval of a Minor Subdivision locaten at 9201-05 W. 44 Ave. A report From the Director of Community Development had been distributed on the status of the accessory building use on the property. ~~oti on by [ounci Iman Turne r "I move that consi de ra ti on 0 f the appli ca ti on of Raymond J. Johnson for a Minor Subdivision at 9201-05 West 44 Ave. be tabled a minimum of 3D days until 2/14/77 and at that time the case is to be reviewed by the City Attorney." Motion was seconded by Councilman Donaldson and passed 5-0. Item 2. was approval of the cost of the Valley Water District Project Conduit 119 For street reconstruction and for soil tests to be performed at City expense. Mr. Cochrel, attorney, Mr. Howard Bunger, engineer and Mr. Roach, President of the Board of Directors of Valley Water District were present. Mr. Cochrel stated they desired to cooperste with the City fully and would save trees and replant in the Clear Creek area as necessary, the driveways would be finished to the property line etc. Councilman Merkl brought the possibility of correcting the crown and grade of streets if necessary and Mr. Cochrel sct~d this had not been discussed previously. Mayor Stites stated the cguld chec~ the grade and crown of the streets to see if there would be a foreseeable problem. Motion by Councilman Cavarra "I move Council approve the agreement proposed by Valley Water District set forth in the letter from Robinson- Robinson attorneys at law dated 12/15/76 and authorize the Mayor to enter into the agreement recognizing that the amoun~ set forth are estimates only to be charged to Account 31-504-840." r~otion was seconded by Councilman Turner and passed 5-0. Councilman Donaldson voted "aye", Councilman Hulsey voted "aye", Councilman r~erkl voted "aye", Councilman Turner voted "aye" and Councilman Cavarra voted "aye." Counc i Iman HowfJd llJaS absent. Motion by Councilman Cavarra "I move Council authorize the Mayor to enter into an agreement for soil testing in connection with Conduit No. 11q in an amount not to exceed $1500 to be charged to Account 31-504-840." Motion was seconded by Councilman Donaldson and passed 5-0. Item 3 was Resolution No. 486 introduced by Councilman Merkl commending the city employees for their achievements during 1976. The Resolution was read in full. Motion by Councilman f1esolution No. 486." passed 5-0. Dona Idson "I move for the adoption of Motion was seconded by Councilman Merkl and MINUTE5 - 1/3/77 - Continued -2- Item 4. was the Mayor's appointment to replace a vacancy on the Planning Commission which was Robert L. Reischman residing at 37QO Depew. Motion by Councilman Merkl "I move that Council ratify the appointment of Bob ReiEchman to the Planning Commission." Motion was seconded by Louncilman Hulsey and passed 5-0. Mr. Jerman had distr buted to Council the information given to each architectural firm for design of the new city hall Council agreed to half hour interviews with each firm on 1/11/77 in the evening and if needed a final meeting would be on 1/14/77. Mr. Jerman is to make the arrangements. Councilman Merk~ stated that there was ~ ~roblem at Lehrer's Flowers at W. 2q Ave. and Lamar due to water running from the greenhouse onto the street and building up a large icy area. City Attorney Fox stated they are responsible for the discharge of water. It was stated that the City had to send out equipment to correct the problem and Councilman Merkl requested that the cost to the City be recovered. Motion by Councilman Merkl "I move that the Ci ty direct Lehrer's Flower located at W. 29 Ave. and Lamar to cease discharge of water from the property boundary into the property of the City or other private property, said discharge (stoppage) is to be completed within 48 hours. Should Lehrer's Flowers fail to follow this directive, I further move that the City seek injunctive or retraining relief in the District Court." Motion was seconded by Councilman Donaldson and passed 5-0. Councilman Hulsey questioned how long W. 44 Ave. would be closed due to a sewer project and stated that the agreement had not mentioned that the street would be closed. Mr. Jerman stated due to faulty ground structure there had been an emergency situation and the contractor had had to close the street. City Attorney Fox agreed to contact the sewer district to urge them to take action as quickly as possible. Councilman Cavarra recommended that an ordinance be written or it be written in each contract that whenever a major street is closed, the contractor be required to work 7 days a week to prevent undue inconvenience. Meeting was adjourned at 8 30 p.m. STUDY SESSION Item 2. was a representative from hKBNA to explain cost for additional work on Drainage Projects. Mr. Browning from tho firm was present and Clyde Hobbs Director of Public Works was present. A report from the Public Works dept. was distributed and is attachod to the Minutes. Councilman Merkl felt the 7 day extension for the crosspans at 34th and 35th was excessive and that the repair at 35th and Newland was the contractor's fault since the first job had to be redone, and that the City should not be charged for this. Mr. Drowning stated the contractor had been given a 45 day extension to fi ni sh the work un ti 1 12/3/76 and Ile sti 11 wasno t fi ni shed. He also stated their bill overrun was caused because their initial cost was not based on any extension of work and also the approval of Council to do the alternate design work was the bulk of the increase. He stated he personally delivered the preliminary design report and a cover letter giving the cost to the Public Works Dept. on 5/19/75. Mr. Hobbs states that this was not received at that time. Council felt the work had been done and authorized and the bill should be paid. This was placed on the 1/10/77 Agenda. MINUTES - 1/3/77 - Continued -3- Item 3. was a report from Galbraith & Green Inc. to report on health insurance bi ds. f oi f' tri buted an 8xtensi V8 report. He recommended Prudential Plan 2 anc! nolee! that this was not as extensive coverage as Blue Cross such as Ilaving a denuctible and less materni tv benefi ts etc. and it also required a chanj~ov8r for the life insurance etc However, the premium was less than Blue Cross. The next plan he recommended was Prudential Plan 1 and then the 8lue Croffi plan and rJropping pr8ferrRd services. lie is to look into the coverage difference regardin1l outpatients and the decision on the insurance is scheduled for next week's Agenda. Item 1. was a report from Richard Andrews, Director of Adm~nistrative Services on the meetings with the Civil Service Lommission, Personnel Commission and employees regarding the pay incentive proposal. The report was distributed. He also gave corrections for various positions regarding their pay and parity range Mr. Malone stated the two Accounting Clerks in his office had been compared with Account Clerks in other cities and that as a result the parity study was not correct for these two positions and they should have a reclassification of their jobs. Council felt that a review of the job descriptions etc. should be done. City Attorney Fox stated the increase in salaries is not funded and the funds should be transferred from the Unallocated Reserve by resolution before the increase is granted. Councilman Cavarra requested a listing of the total cost to the city for employees in wage increases, health insurance, life insurance and existing wage. Councilman Merkl felt that increasing the outpatient and maternity benefits should be looked at to see what the additional cost would be for this also. Council agreed to place this on the 1/17/77 Study Session. Item 4. was a report from the Public Works Engineer, Jesse Russell recommending that no left turn lane be placed at the intersection of W. 38 Ave. and Kipling. Item 5. was a revision of the Security Guard Ordinance prepared by City Attorney Fox giving an age limit, uniform restrictions and a gun proficiency testing requirement. This was placed on 1/10/77 Agenda for first reading. Item 6. was discussion of recruitment procedure for replacement of the City Clerk. A list of applicants had been distributed. Council agreed to interview the applicants on 1/5/76 starting at 7 DO p.m. in the Mayor's Office. The City Clerk is to set up the interview schedule. Meeting was adjourned at 11 30 p.m. An Executive Session was held afterwards. r Eli\:,e- 8~~ugham, b ty Clerk APPflOVED ( " '--I- f --"> # -'~ .,' ....... -----... -..... MINUTES - 1/3/7J - Continued Page 4. ';') r,'\f ~ '-... .-....",. ~- .- CITY OF WHEAT RIDGE - MEMORANDUM To City 4d~i~ietTarcr rrom ChIef of Eng.inEering Subject Belci.J Date Decsmber 29, 19"6 Approved Date Constructicn time overrun Pascal ConstrLction Co. An exact break down on overrun time has been kewt by K.K.B.N.A engim:ers but has not been turned intc this off j.C8. A request Dor overrun time was requested bV Pascal for an addicional 55 days construction time. Upon recommendation bV h.K.8.~.~. _nd my per80na1 kno~12cg2 of legit_mate time 8x~ension, I appr~ved an additional 45 dsvs time on December 9, 1975, copy of ~etter attached. Reasons for time extension arB as follows 1. Approx 2 weeks (14 days) for bad weather. 2. Approx 1 week (7 cays) for additional cross Dan, curb and gutter, at 35th 4venue and Marshal. 3. Approx 1 ~Eek (7 cays) for 2ddit_ona1 curb, gUGter and sidewalk at 35th A~e. and Nswland. 4. Approx 1 WB=Y (7 days) for addit_snal cross pan at 34th Place. 5. Approx 1 ~eek l7 days) for additional asphalt swals along North side of 4ath, ?iercB to Saulsbury. Above additions were all cone on extra work o~dErs, over and above original cont~act. With move in a~d clsan up time, I estimated the 45 days extension that I approved. Mr. 6rownin~ of KKBNA will atteno th3 Study Session on Jan. 3, 1977 I'm sure he can verLfy ~h8 above Estimate of ~lme. In addition to ~'8 abOVE therE were (4) ~our mal formed which I r8f'~5ed to aocs;:Jt a"d were to:i:'n out and ~8built. some asphalt paving whicn had to 08 removed 2nd r8p13ce~ direction. iT: 1.2 \J S P l50 at my ~-) -j (") .. -., C') -.., ~ Jesse A. Russell -' / 7 -, _...J ,-. .-' .J -, -, ., Date JAR/djm ;;.:."...,) -:::> J cc Clyde E. Hobbs, Director of Puhlio WO~k2 :r:". -, , 1 -;'C ..- '" .....;., i> -! o ~) o -. ". _.,- ,'- f . iI t . V~ ,f. lELLllie) I :!J" .P1 \(1 If II 11220 WEST 45TH AVENUE. \ HEAT Ill()(, I III ('i1/\ll() Ii ::Wheat <Ridge I~) [r P T t T r F I'll 1'1 ( December 9, 1976 Pascal Construction Co. 7500 W. Mississippi Lakewood, Cola 80225 Att Richard Pascal We have reviewed your request for a 55 day time e>tension on Project 76-2A, S, Dnd C. Our project consultant has also reviewed this, relative to construction time required and weatherl conjj~tions. We feel thet your request is Gxcessive in that curb, gutter and sidewalK r8mov~1 ana replacement (not a resporsibility of the Cit~) i3 ~G: a contract bid item, and does not qualify as 8 ccntract time extension item. Besso on our records we believe a more realistic time extension to be 45 days This ~ou1d extend the com~letion date from October 23 to December 3, 1976. -, ( , /' ~ ~--?.:!C ~ Very truly yours, , ) ~' I -'( / (. ~ (( \! -1/(., Jesse A. Russell Ch~ef of Engineering JAR/djm co Clyde E. Hobbs, Director of PLb1ic Works KhBfJA ! Ii, I ( II/fI//' / ( II, ,. - .. ,/ " ,/ MINUTES - 1/3/7, - Continued - Page S. - ,. v'" '10K.B.N.A .. J ~.._ ~ November 15, 1976 Mr. Clyde Hobbs Director o~ PUblLc Wcr~s 11220 West 45th Acenue Wheat Ridge, Color~Go 8G033 Dear l1r. Hobbs In order to e{plain the status of engineering fees for projects PW 76-2A,B,C, t'1e follcwing information is fLirnished 1. Original Agreement of 3-25-76 estimated total fees 535,500 Excluded fro~ ~he fees were soil Rnd material test_ng which would be at C8st plus 10% The Scope of Work specified PW76-2B to be from ~arshall West to Pierce 2. Charges through lO-25-~6 $45,956 03 It is estimated that charges remalning to final acceptance of the project (e~clLd- ~ng any further ct'~nge orders or additlons) wi~l be approxi- mately $2000, for final inspections, as-built survey and plans, and final payment tabulation. 3. Items in addition to original Scope of Work: a. Change in PW76-2B alignment (35th & P~rshall to Newland to 38tH to Pierce) $bSOO Please refer to attached copy of Letter of Transmittal which was ~and deli ered co Public vor~s office on 5/19/76. SubsecI'-.ler.tl:r City Council aflproved il.ltern3.te B, and KKBLlA ..:as instructed to proceed with the desig~\ b. Change Cr~er ~o 6, 9/28/~6 for 3.ddition of c~rb a,Q cross pan at 35c1l '" !>:arshall and aSfhalt swa e on north side of 43th, at City request ~roject r~ala,:;er Proj ect E;1g lne-=r Design Engir.eer Field S ..u:ve_ Resident Inspector $ 90 224 40 300 350 ~04 ClTY OF WHE~T R!DGE PUBl/(' ."- - "S ...... J '-' 1-< 1\ D,A TE .._...J..../ ~ , -. J "'- RECEIVi::O - ,- -J--"; " 1 ?-1,...;-_............. ..::'.._, .._J....~__...~:. .) ( '/ l-S;('~<:" ~{"'''.' t.o _.[:"L...' i...::: , t: ~- L"'o - .... ~"" c Change Order No.7, 10/1/76 for addition of cross P9-n a.t 3';th & Teller, at Citj request Project 11anager Project Engineer Field Survey Resirlent Ins?ector $ 60 196 60 100 "$-416 d )).dd~tion of ccL7b, gutter, and sil~E. al., at 35th & Har- shall and Newland, at Clty requ2s~ Project l.lanager Project Engineer F...eld Survey Resident Inspector .. " 30 56 90 100 276 $ 4. Soil tests at City request Chen & Associates $ 454 'Iherefore, 'wlth thl" danges if' "C'Jp" ")f I.nk. adrhtions at City request, and soil tests, ~he e~t1Irla~L~ toc~l fee ~s 5J5,500 + $5,500 ~ $1,004 ~ $416 ~ $~76 + $48~ = $44,180 The diffarence betwepn estimated final charg~s o~ S~8 JOG and th.:..~ above ar:l011nts to appro ..~-:3t'21~' $."J,()2,) \{'2 :ittl.ibut_e tb.....s o'\~eI'run to the cont.t'cCtor.3 S.LC\...~~ess in c..... i2i1-..l?, repai.rs, and r~cht-)f-way restoration C~~ res~de~t lr's;)ect~or: fees were be.sed on a 90 daJ ccnstr~c~lorl per~=c, .-c~ tre construc~ion con- t:'act. Th~ comp::''''':1.on ddte ,,;o.ili-: .e1\.'2 _, 2r- C,ctOb2J: 23, 1976 As of this date, 19 calen.dar CqjS 0",::' '"cn:};.~nJ daiS hd"e been sFer-,t 0:1 the pY"oje..:::tr De) :)nd tl.-e .:;o~r:,1.etl"'): dG."t(~ It is not KnG.v1'J. h0\v :mny rHore da~ s ,A;il.L ___)t~..... e _J...r~: wYlt....l :~cce'E~tance. At ar~ 0..veraqe enci::-lee.::-i..ng fc.:e e pE.r2~':..1 __.c f.;."S'...-.i insper.;~lon a:id coo.....d....nat...lon cf Sl:;J' per G.3.:v t ...=. C2.:",- :3 ~\-,-=-........~~;1aj., e <pendi- tlrre is appro ~~rnatel~ $1:20 s 0 ~ ~~ ~~ state~ we csti~ate ~8maini~q cnarges to 2C:C~? a-c~ to _12 ~L JL", -~ a total o~ $3020 attributab~A to _he c~rtr'actor 5 _J,me overrun II'" 5U~7t,~ri of the abovc, the enc;inl~e.r2.i':J ::;.arqes are O,:,ig.i:lal Estim,3.ted Fee Ch&:lge t~ Scope of ~or~ ~ddL~lonal WorK 3t Cl~~ I2ques~ 8~)il ':'e~ts Contr2,c.t....=.-'s 7i.in~ Uver-:-.l:1 (t:) cc~.rlet C l) Total. $ 35,500 +c,500 +1,696 - +484 - +3,820 ~ 42,000 F.ef2..=r ..In; 'Co ~~ur 1:-e:::om.:">'S"1d:Z. _ ::")r~ -: :: a J'l.ly 7, 1976, we ,-,..i.SC rer_c,;":.., rCE:~ 1.~ F:rJ..:~.t.r=.d Yw"h h C:.I:':':;L.;.., ':-ed tc C t...1 6i~~ors a~6 ~,t2 se~, wh__ ~ _. ~~~ enq~Ileerln; ctarges. r~ 0: co ~,. st ~etter of c-r-lr~ be appro- .i. ..;~ _ 1:........ )\.......St.: a. fel:" ad.... _C _~0C ~Url expe~3e and We' ~rust thi.s wi' 1 e p~.21 iT [l.- r 12 ... ~b~rr'es a~~ ~ll~ assist YOLr :Or1Y'lil ~_z_ - " thE~ ~i' a l-; _.:; - , -.c: J...i. E:S+-_Illat_e. leurs t~r...l2.l. !-jCywc..;. -.~ :;~-o;..a-<.-.rg t.:~n O,of-. hSS ;(;___ ,l'tt?