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HomeMy WebLinkAbout05/02/1977 MINUTES May 2, 1977 STUDY SESS IO~I Item 1 City Hall Desiqn Development Of the EDA Grant of $1,350,000 there will be $1,2~0,000 to budget for the buildinq the remainder having been used for testlng and architects fee This will provide a complete ~uildi~g that ~oes not have to have any other support systems to operate, lncludlng archltectural/Structural, Mechanical, Electrical, Solar, and Parking (Paving, curb & gutter & walks) Other cost estimates, to be borne by the city, are Telerhone system $50,000 (Community Development is asking various companies to design a system and bring in a bid), Pneumatic Tube (to carry money from Community Development, Public Works, and Parks to City Treasurer) ~9000, TV Monitor (Rough-in only) $3000, Sound System $5000, Landscaping $50,000, Site Lighting ~30,000, Street Improvements (Entrance Drive and 29th Ave and Vance Street) $40,000 and $15,000 respectively, Brick Pavers for lobby $6000, Millwork (Shelves for directors offices, conference room counters and plumbing for sinks) $10,000, Insulated glass $7000, Ceramic Tile (to tile walls completely, not just wainscot height, in toilets) $15,000, Skylights $5000, Carpet (basic building would carpet private offices, secretarial area~ Council room and 60urt room - remainder would be hard floors To carpet remainder except for lobby) $15,000, Lockers (clothing lockers in Police Department) $2,200 All of above ok'd by Council If all new furniture, office landscaping type, $200,000 Mayor Stites said that with a new building we should strive to have something to be proud of, that we have a lot of furniture that can be used (such as is now in Private Offices) but that in the open areas should get furnishings that are matching in tone and continuity An inventory is needed to see what can be used and go from there The Architect said that there had been a change in bid adver- tising from May 24, to June 21 This will not affect completion of the building They will also discontinue the 3rd package of Structural Framing The basic building includes partitions, enough screening to establish circulation and only minimum screening within departments Mr Fox re funding these expenditures City can only spend money that is on hand now, but cannot spend next years moneys There is $200,000 in this years budget for City Hall, and will need $250,000 in next years The Architect suggested that certain items be bid as additives or de- ductives, so that the worth of any item may be seen, such as the Street Improvements on 29th It was suggested that on the street work, it could be a Change Order in the 1977 Street Program if done before the program is finished The Police Chief had requested bullet resistant glass for the Police area Cost is $50 square foot There is 800 square feet of glass on both floors of the Police Department Could be bid as an additive Since the building faces South, it was decided that Snow Melting equipment would not be necessary A Fire Sprinkling System is included in the building Item 2 Report from DRCOG Citizens Advisory Committee Representative A F "Bud"Williams was not present No Report Item 3 Parking Lot Plan for Parking Lot in south end of Wheat Ridge Park (LandPlan Design Group, Neal Bastable) Mr Bredt, presented this plan since 4 Tennis Courts may be desirable in the future, and locating the current two and parking should be coordinated At this time parking is a great problem, and building the parking lot at the same time as the two Tennis Courts would be less total cost than done in two parts The Tennis Courts are budgeted, the parking lot is not The Parking Lot would cost $24,000 to $27,000 A sewer line is planned that would be underneath the parking lot area, but the district does not have authorization to go ahead with it at this time After dis- cussion as to the possibility of doing thp parking lot instead of the tennis courts this year, Mr Bredt is to contact the district for a time schedule and get prices on Tennis Courts and Parking Lot Item 7 Discussion of curb and gutter installation at 45th and Vance Park The other facilities for this park have been completed under budget Therefore, curb and gutter, which had not been planned, can be done within the budget Mr Bredt is to see if the owners of the house on the corner would like to put in curb and gutter at the same time at the same price as the City gets, and to bring in bids MINUTES May 2, 1977 - 2 - Mr Thomas Dodd, Jr re the two buildings on the City Hall site, if they are to be relocated or destroyed, or could be put to beneficial use as parks buildings Mayor Stites said that the Chicken Coop will ~o as soon as possible, but there has been no decision on the House and Barn Councilman Cavarra said that the City does not want to get into the Real Estate business Councilman Turner asked if the Park Commission could be notified before any decission is made Item 4 Review of Change Order Requests recommended by Wright-McLaughlin to Urban Drainage and Flood Control District re W 32nd Ave & Lena Gulch bridge structure, channel modifications, concrete pan and radii at Vivian Ct Brian Kolstad, presented the request for rock to replace a grass area that would be unsightly, removal of a tree from the bottom of the channel, crosspan and curb and gutter at Vivian, and to add trees to add to the appearance of the overall project at a cost of $5000, to be split between the district and the City This work does not come under the 90% Federal 10% city rule Discussion - the rock should not be installed (cost $1000), the property owner should maintain the grass, and if not require it done through the weed ordinance, replacing trees would set a precedent for remaining work downstream Mr Jerman said that this was to be a Pilot Project, as a beautification strip to en- courage owners downstream to follow suit Councilman Cavarra felt that the homeowners had been promised this work in the original contract Mayor Stites said that this was the original concept that had been talked about, but the state had omitted it and it was an error on their part Also the City will have to get the people's permission on down the Gulch Councilmen Howard and Hulsey were concerned that it would become a program that homeowners would want the city to do on down the Gulch Change Order approval to be on Agenda, May 9 Items to be voted on individually Minutes to be researched for past discussions Mr Hobbs said that of necessity he had authorized removal of a tree Item 5 Report of Sales Tax Inspector and Recommendation for Extension of Sales Tax Inspector Position for six months to complete project Mr Chastain has prepared cards for each business in Wheat Ridge The next step would be to go to the state or get a list from the state to make sure the sales tax from these businesses is coming to Wheat Ridge Cost would be $3000 for 6 months plus mileage The cost could be covered by unspent monies in the Director of Administrative Services account, but would need a Resolution to Transfer funds The question was raised re sales tax on the Vending Machines The operator or owner of the machine is obligated to pay the sales tax Item 6 Discussion of the Street Striping Contract Service vs Purchase of Street Striping Equipment Mr Vidal said that he and Mr Rhodes had made a trip to Denver Denver builds their machine from scratch, buys the truck and tanks and put it together The last time they built one it cost $9000, but would cost much more now Estimated that it would take one man one month to build Denver's machine does not include tanks or guns for beads Mr Hobbs said that he had a man on board that could probably build the machine, but his department was completely busy To build the machine, we could get a man into our shop, or to contract with a company such as Air-Mac Equipment The current striper is gettingby and is working good right now Councilman Howard said that he had talked to Littleton They have 110 miles of streets, one-half of which they stripe two times a year Their machine had a base price of $11000, but there would be recommended additions One man drives the striper and one drives a pick up to carry paint supply and lay cones - 1 maB If the Denver type unit is built, would it be attached to the old chassis or a new one puthased - Old truck has 79,000 miles on it, but annual mileage is low Mr Rhodes to get prices on Littleton's machine (Mark-Rite Imperial Model 10,000), and prices for Air-Mac or like company to build and install a Denver type machine on our present chassis or on a new chassis Mr Rhodes to have the striper demon- strated, if possible MINUTES May 2, 1977 - 3 - Item 8 Micro-Film Study Committee Report, presented by Mrs Hampf The committee had studied various microforms, and the feasibility of a system for the City, and found that a Jacket cystem, with rolls for 41'chival safety would be most efficient Equipliic;nt needed was 1 isted at an estimated total cost of $17,000, is not a budgeted item, but suggested Revenue Sharing as a source It would be advisable to start the system as soon as pract~ahlein order to save moving paper that would ultimately be destroyed and also to solve current storage problems The committee was requested to write specs to present to Council at a future date Item 9 Security Guard Ordinance Mr Fox said that there are two options, to leave the ordinance as it is, and if there are legal problems let the firms challenge it, or reduce the Ordinance to a Permit Fee, such as are Building Permits If the ordinance is retained, he suggested deleting the words"or provide protection for consideration" and some arrangement for individual interim licensing The Police Advisory Group meets Wednesday night and will discuss fees, the weapons proficiency check, etc Mr Fox to submit a proposal to amend the Ordinance Item 10 Communication from Colorado Municipal League re Possible League Participation in Public Service Company Rate Increase Proceedings, and requesting financial assistance of member Cities Majority did not wish to participate Item 11 Communication from Jefferson County Land Use Coordinator re Reasons for Control Monumentation in Jefferson County, Colorado Coordinate System Central Zone Mayor Stites said that the Communication asks if we are willing to pay our pro-rata share Councilman Hulsey said that Public Service has done this type of flyovers and maps and thought enquiries should be made to see if additional work really needs to be done Mr Jerman was asked to contact Jefferson County and find out what has been done Mr Hobbs asked that Wheat Ridge stay active in the situtation to get input Item 12 Inquiry by Applewood Baptist Church re the City's interest in purchasing Flood Plain land owned by the Church north of 32nd and west of Quail St (This area is included in the adopted Parks and Open Space Plan) Mr Jerman said this is 5 - 6 acres, part in and part out of the Flood Plain It would be possible for part of the land to be developed as a 5 lot sub-division Mr Zwagerman would like to see the City arrange a Development Rights Purchase (pay a nominal fee to "not develop') Item 13 Request of Don DeDecker, Chairman, DRCOG concerning a Proposed Resolution pertaining to the creation of a Metropolitan Council Resolution opposes the Metropolitan Council A Resolution supporting DRCOG to be written Councilman Merkl made his "Annual Plea" for a new Ordinance on Animal Control, to leash cats and dogs Ordinance to be brought in Mr Jerman brought out that there was a conflict with the Recreation Program in the gym and Public Hearings re Crown Hill Recreation Program to be altered or cancelled as needed Planning Commission should look into speakers for the room, when used for overflow seating Council should consider 4 - 5 meetings on Crown Hill RE Concession Agreement No bids were returned Problem appears to be the "Base Rental" Mr Jerman asked if that could be removed and retain a % of the Gross OK Will come back to Council with Bids Meurer Serafini & ~~eurer have been asked to deduct $1600 from their "not to exceed"amount since Wheat RidC)e staff will do the inspecting Net amount will then be $10,100 Adjourn t /( 'I: r 7' /(-. /'{j,. ~ / ~.~ City Cl erk I