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HomeMy WebLinkAbout04/10/1978 CITY COUNCIL MINUTES CITY OF WHEAT RIDGE COLORADO April 10, 1978 The Four Hundred and Fourth Regular meeting of the Wheat Ridge City Council was called to order by Mayor Oliver V Phillips at 7 45 pm, April 10, 1978, 4355 Field St Councilpersons present were Mary Jo Cavarra, Joseph M Donaldson, Anthony N FIasco, Gary L Le\vman, Ray C Pepe, and Louise F Turner Also present were City Clerk Carol F Hampf, City Administrator John A Jerman, City Attorney Edmund G Lambert, Deputy City Clerk Phyllis J Kramer, Department Heads Richard H Bredt, Clyde E Hobbs, Chief Ed Pinson, Charles H Stromberg, staff, and interested citizens Approval of Minutes for Meetings of March 27, 1978 and April 3, 1978 Motion by Councilperson Donaldson "I move for the approval of the meetings of March 27 and April 3,1978, as printed", Councilperson Cavarra, carried 6-0 the minutes of seconded by PROCLAMATIONS Item 1 A Mayor Phillips presented and read the Proclamation re Designating the month of May, National Older American's Month, Honoring the Senior Citi- zens of our Community Mr Dudley Bentley, President of 1978 group, attended with members of the Ad Hoc Committee, and Mrs Donna Ketner, and accepted the Proc- lamation on behalf of the 250-member group Item I B Mayor Phillips presented and read the Proclamation re Designating the week of May 14-20, 1978, National Transportation Week Item 1 C Mayor Phillips presented and read the Proclamation re Designating the week of April 16-22, 1978, Private Property Week Item 1 D Mayor Phillips presented and read the Proclamation re Designating the week of May 21-27, 1978, Public Works Week Mr Clyde E Hobbs, Director of the City's Department of Public Works, accepted the Proclamation PUBLIC COMMENT Jim Reser, 4450 Holland St , spoke re development of sidewalk for areas on W 44th Ave , and recommended consideration of Council for appointment of a citizen task force committee for study of future design for reasons involving compatibility and conformance to the Comprehensive Plan, further planning, area, adequate access, safe pedestrian passage, safe emergency vehicle passage Further, he had a list of citizens' names who would be interested in participating Item 2 Public Hearing and Ordinance on R.W Investments for approval of rezoning of a W 44th Ave from present R-C to PCD (Case No First Reading re Application by parcel of property located at 7360 WZ-77-22, Ord No 270) Mr Shelley, Community Development Dept , stated this matter was deferred from March 20th for resolving of several problems He reviewed the environmental assess- ment, traffic patterns, including curb cuts on Upham and the 44th & Vance traffic problem, and the escrow required for landscaping of $4040 50 and curb, gutter, sidewalk improvements of $11,013 Martin Miller, Littleton, Colorado, attorney and managing partner-owner, was present He informed Council rezoning request made at City's suggestion and for the purpose of upgrading the area which was consistent with present plan Motion by Councilperson FIasco "I would move that Ord No 270 be adopted on first reading and ordered published, that a Public Hearing be set for April 24, 1978, at 7 30 p m in City Council Cham- bers at 4355 Field St , Wheat Ridge, Colorado, and that the Ordinance, if approved on second reading, take effect fifteen days after final pub I i cat ion", seconded by Counilperson Cavarra Amending Motion by Councilperson Turner "I would like to amend the motion that uses as outlined in the letter of April 3rd (a part of the records of the Planning Division), or com- parable uses, be made of this property, and that auto, truck, and trailer sales be specifically not included as possible uses for this property", seconded by Councilperson Cavarra, carried 6-0 Amended motion to adopt carried 6-0 Item 3 Ord No 266 on Second Reading - Amending Sec 2 4, Appendix B, Flood Plain Zoning, pertaining to adoption of Official Maps Councilperson Cavarra introduced Motion by Councilperson Cavarra second reading and ordered carried 6-0 Ord No 266 on second reading, title read by Clerk "I move that Ord No 266 be adopted on published"; seconded by Councilperson Donaldson, CITY COUNCIL MINUTES APRIL 10, 1978 Page -2- Item 4 Ord No 272 on Second Reading - Providing forLicensing and Collection of Fees from Establishments Maintaining Amusement Devices Councilperson Donaldson introduced Ord No 272 on Clerk Motion by Councilperson Turner "I move on second reading and ordered published", carried 6-0 second reading, title read by that Ord No 272 be passed seconded by Councilperson Pepe, Item 5 Ord on First Reading providing for the Rezoning of Land located at 4320 and 4330 Moore St , by application of Allan Sunset & Exchange Natl Bank, Case #WZ-78-3 Councilperson FIasco introduced the Ordinance; Clerk assigned number 276 and read title Motion by Councilperson Pepe "I move that Ord No 276 be adopted on first reading and ordered published, that a Public Hearing be set for May 15, at 7 30 pm, in City Council Chambers at 4355 Field St , Wheat Ridge, Colorado, and that the Ordinance, if approved on second reading, take effect fifteen days after final publication"; seconded by Councilper- son Cavarra, carried 6-0 Item 6 City Hall Matters (Dee Burton, Proiect Coordinator) (a) Budget Fund Allocations; and Master Plan for Landscaping Municipal Building/ Park Site Study of the City Hall Facility Capital Improvement Fund Account No 31-504-811 revealed the sum of $14,000 available for other uses Councilpersons re- quested further clarification of costs estimated for this City Hall project and other possible alternatives from the Landscape Architect Motion by Councilperson Cavarra "I would authorize the Consultant to prepare a bid package, and, through the City staff, go out for bids for Phase I and Phase II, an alternate for berming along the eastern edge of the property, using fill provided by the City; and an alternate to put in some sod to make it readily available for activities--section along the eastern edge--estimated about a $4,000 difference--to have these alternatives to look at when the bids come in", seconded by Councilperson Lewman, motion carried 5-1, with Councilperson Turner voting no (b) Selection of Auditorium Chairs Ms Burton presented the "auditorium-type chair" available for Council consideration Costs and alternate selections were discussed Motion by Councilperson Turner "I would move that we not accept bid on this chair", seconded by Councilperson Donaldson, defeated by tie vote, with Councilpersons FIasco, Lewman, and Pepe voting no (The subject chair had been found uncomfortable by members of the audience and the Council) Motion by Council- person FIasco "I move that the City Council approve the furnishing awards for groups E, Nand 0 per the consultant's recommendation of March 28, 1978, and that these amounts be charged to Account 31-804-811"; seconded by Councilperson Pepe Councilperson Cavarra requested the items be broken out and voted on separately e g , Group "E" (guest chairs), defeated by tie vote of 3 to 3, with Councilpersons Turner, Cavarra, and Donaldson voting no, Group "N" (audi- torium chairs), defeated by vote of 2 to 4, with Councilpersons Lewman, Turner, Cavarra, and Donaldson voting no, Group "0" (accessory items) approved by vote of 4 to 2, with Councilpersons Turner and Donaldson voting no It was consensus of Council that "auditorium-type" chairs should be provided in the combined Council/ Court chambers, and directed the City Attorney to research the legality of ordering directly from a manufacturer (c) Well for City Hall Site Ms Burton informed the Council of the history of the well existing on the site Council discussed the outlined possibilities for attaining ownership by the City Motion by Councilperson Turner "I move that Council express the opinion that it is interested in buying the water rights from Consolidated Mutual to the existing well at the suggested amount of $1,000, by Mr Hill (Consolidated Mutual representative), and that Council would like the legal possibility of adjudication to be re- searched legally, if necessary", seconded by Councilperson Cavarra, carried 6-0 (d) Change Order #3 Motion by Councilperson Lewman "I move that the City of Wheat Ridge approve Change Order #3 to the construction contract with Lillard & Clark Construction Co of the amount of $51,536, and charge same to Account 31-504-811", seconded by Councilperson Cavarra, carried 6-0 Ms Burton also announced the final completion date will be June 21, and specs for "moving bid" have been prepared CITY COUNCIL MINUTES APRIL 10, 1978 Page -3- Item 7 Proposed Freeze on various budgeted _Capital Improvements Projects due to Cash Flow problems and delay in receiving BOR Grant Funds for Swimming Pool Council studied several alternatives suggested Motion by Councilperson FIasco "I would like to move that we approve the~anges proposed for the Capital Budget freeze (listed in April 6, 1978 memo of City Administrator) as per agenda item 7"; seconded by Councilperson Donaldson Motion to amend by Councilperson Cavarra "I move that the $10,000 item for art piece for the front lobby be deleted, and the money be reinstated to the drainage improvemen t fund", seconded by Councilperson FIasco, carried 6-0 Motion as amende~ carried by vote of 4-2, with Councilpersons Turner and Pepe voting no Item 8 Request by "Project Concern, Walk for Mankind" to be allowed to conduct a walk in the City of Wheat Ridge on May 13, 19}8 Nolan Reynolds, Walk Director, 7415 W Calahan, Lakewood, representing the Lakewood JayCees, stated this "walk" is a metro area JC sponsored project Mr Reynolds described the time schedule, the "walk" route, traffic & accident safety measures to be employed, and estimated the number of participants The City Attorney reviewed the insurance policy which would be adequate, but would not preclude the joining of the City as a party to any action Motion by Councilperson Lewman "I move that 'Project Concern, Walk for Mankind' be allowed the use of City streets and Parks for the walk on May 13, 1978, subject to reasonable require- ments of the Parks & Recreation and the Police Departments", seconded by Councilperson Turner, motion carried by vote of 4-2, with Councilperson Donaldson and FIasco voting no Item 9 Decision re Driveway maintenance & Construction of biker/hiker trail Amended motion "I move that the City of Wheat Ridge accept the State De- partment of Highways proposal that the City agree to maintenance of the road and trail leading to the Swiss Society (which will be located on State Highways property), in exchange for which the State will be committed to build a biker/hiker trail from 48th & Otis to Johnson Park, as well as the driveway, additionally, however, that the City of Wheat Ridge strongly suggests and requests the following that the Highway Department explore the possibility of an exit east from Wadsworth end- ing in an area to be used for parking east of Wadsworth, from which Park users could walk under the bridge into Johnson Park Wheat Ridge takes the position that the proposed increase in traffic will effectively preclude any left turns into the Johnson Park access road whether or not a division barrier is placed in the middle of Wadsworth at this location, thereby eliminating access from Wheat Ridge to Johnson Park The above suggestion would compensate for loss of a now existing access" Amending motion by Councilperson Turner, seconded by Councilperson Cavarra, carried 6-0 Original motion by Councilperson Pepe, seconded by Councilper- son Turner, original motion as amended carried 6-0 The City Administrator requested authorization to negotiate the maintenance agreement Mr Shablo of the State High- way Division will check with the Division as to parties appropriate to the agreement Motion by Councilperson Turner "I would move that Mr Jerman be authorized to work out and negotiate an agreement with the Swiss Society and/or the State Highway Department, whichever is necessary, and bring the agreement back to Council for approval regarding maintenance of the access road into the Swiss Society", seconded by Councilperson Pepe, carried 6-0 Item 10 Budget Transfer Resolution amending General Fund Appropriation Councilperson Cavarra introduced the Resolution, read the title Motion by Councilperson Cavarra 570 be approved", seconded by Councilperson City Clerk assigned number 570 and "I move that Resolution No FIasco, carried 6-0 Item 11 Award of Bid for Hot Asphalt, Cold Mix, Crack Seal Material, Concrete Sand for Crack Seal Use, Road Base, and Washed Rock Motion by Councilperson FIasco "I move that the lowest and best bid be awarded t~ the Asphalt Paving Co at 35th & McIntyre for 3/4", '2", and 3/8" Ho't Asphalt and 3/4" Cold Mix, Mobile Pre-Mix at 39th & McIntyre for llz" Washed Rock & Concrete Sand, Asphalt Supply & Service Co at 4310 E 60th Ave for Crack Seal Material, and Specifications Aggre- gates at 19997 W Colfax for llz" and 3/4" Road Base Material, all to be purchased on an 'as needed' basis during the period April 12, 1978 through March 31, 1979, charged to Account No 001-305-660", seconded by Councilperson Donaldson; carried 6-0 CITY COUNCIL MINUTES APRIL 10 1978 Page -4- Item 12 Motion to repeal Rule 5 (Executive Session), City Council Rules of Order and Procedure and replace with new Rule 5 Motion by Councilperson FIasco "I would like to move that the City Clerk be allowed to change the City Council Rules of Order and Procedure for the City of Wheat Ridge whenever they apply to--in accordance with the Charter as adopted", seconded by Councilperson Lewman, carried 6-0 Item 13 Official title of Merit System Personnel Rules and Regulations Document Motion by Councilperson Lewman "I move that the Personnel Rules and Regula- tions for the City of Wheat Ridge, Colorado shall be known by the fol- lowing title City of 'Wheat Ridge Merit System Personnel Rules and Regulations', revised by Personnel Commission on February 16, 1978 and adopted by this City Council by its motion of March 13, 1978 and e f f e c t i vet ha t d ate" , seconded by Councilperson FIasco, carried 6-0 Item 14 Mayor appointed Barbara Davis the the City's Alternative Representative to the DRCOG Accepted by Council members Item 15 Motion by Councilperson Donaldson "I move that Baughar & Associates at 1452 Marion St , Denver, Colorado, be retained as real estate apprai- sers for the appraisal of the Police/Community Development Building lo- cated at 10900 W 44th Ave, Wheat Ridge, CO, at a cost not to exceed $1050, to be charged to Account No 001-610-713-6", seconded by Council- person FIasco, carried 6-0 City's Representative and Ru t h Kahr e Citizen's Advisory Committee of Item 16 Motion by Councilperson FIasco "I move that the City Purchasing Agent be authorized to purchase a Coordinating Unit and a Decoder Unit (for W 29th & Wadsworth) directly from Automatic Signal Division, LFE Corpora- tion, 1780 So Bellaire, Denver, Colo at a total cost not to exceed $3,535, in accordance with the records of CH2M Hill & Associates, and that competitive bidding be waived in order to achieve compatibility with the computerized signal system on Wadsworth Blvd , previously pur- chased under State bid by the City of Lakewood, to be charged to Account No 31- 5 0 4 - 8 4 3", seconded by Councilperson Donaldson Councilperson Pepe ques- tioned propriety of single source purchasing Mr Southwell, CH2M Hill, confirmed reasons for such action City Attorney stated other alternative, if Council were to make finding that there is nothing else available to accomplish the purposes and intent Motion carried 5-1, with Councilperson Pepe voting no Item 17 Motion by Councilperson Donaldson "I move that we approve the pay- ment of excess auto liability for the period 3/29/78 to 3/20/79 to Gal- braith & Green, Inc , in the amount of $8,042, and charge to Account No 001-610-712-2, this is a budgeted item", seconded by Councilperson Cavarra, motion carried 6-0 (Discussion was had concerning the City's contract with Galbraith & Green, insurance broker Galbraith & Green agreement with the City to be brought to future Study Session ) City Administrator brought to Council's attention his memo of April 10 re Dual Incum- bency of the position of Director of Administrative Services, and proposed a motion for Council consideration Council did not perceive this as an emergency item within the guidelines set and suggested the matter should be listed in the Budget adjustment resolution to be presented April 24th for consideration at that time A request by Councilperson Pepe for the Planning Department (Community Development) to bring in a description of the properties--starting first with the school proper- ties in the City of Wheat Ridge--for rezoning was discussed The City Attorney is to research the applicable procedures and forward to Council his findings Councilperson Turner requested the Resolution re subsidy of bus fares for City em- ployees be brought to Council in two weeks She also suggested that an Ordinance provision requiring the boards/commission to set attendance requirements should be pursued (Ord No 248 Sec 3 Each board and commission shall also establish by majority vote an attendance requirement for its members, with the stipulation that such attendance requirement shall be brought to City Council for ratification ) Item 18 Motion by Councilperson Emrick, 12225 W 29th PI April 10, 1978 to February carried 6-0 Donaldson "I move to appoint Dr Harry to the Mass Transit Co~mittee, for the 2 I, 1981", seconded by Councilperson Turner, term APPROVED c.-/fJ Carol F pjk CITY COUNCIL MEETINGS CITY OF WHEAT RIDGE, COLORADO Apri 1 10, 1978 6 30 - 7 00 pm, April 10, 1978 Meeting with Parks & Recreation Commission and the Landscape Architect for review of the Master Plan for the City Hall Park Landscaping This was a joint session of City Council and Parks & Recreation Commission to review the Master Plan for the City Hall site Larry Hiskett of Oblinge~- Smith Corporation made the presentation using the Master Plan drawing and the drawing showing Phases I, II (Peterson-Retallack), and III (Hayward) He outlined estimated costs of First Phase for irrigation and planting of $48,000, Second Phase for seeding, hydro-mulching, and irrigation system of $30,000 He advised that if both phases were incorporated at the same time, the cost would be $74,373, which he recommended Mrs Vivian Towell, 2975 Webster, Dr R Michael Brown, 2955 Webster, Mrs Tiernan, 7380 W 29th, Steve Driftmeier, owner of Wilmore Nurseries, were present, and expressed their respective concerns Tom Dodd, Jr , 9960 W 34th Ave, Chairman, Parks & Recreation Commission, stated that the Commission would like to see both Phases I and II implemented together The matter was referred for decision at the regular meeting of City Council of April 10, 1978 7 00 p m - 7 30 pm, April 10, 1978 Meeting with Camp Dresser & McKee for presentation of Options available for the Swimming Pool Richard Dart, Project Engineer, Camp Dresser & McKee, referred to the letter of April 10, 1978, signed by John D Rattray He stated the letter indicates the estimated cost of the Municipal Outdoor Swimming Pool Complex at $614,426, not including relocation of the soccer field, per a previous letter of Novem- ber 21, 1977, of the LandPlan Design Group Mr Dart requested approval of the City Council of the Swimming Pool Budget estimate of $614,426 Council consensus was to work with the suggested figure Mr Dart is to bring back a schematic plan, with alternatives, to be presented at a joint meeting of City Council and the Parks & Recreation Commission to be scheduled in about a month to be held at 5 00 p m prior to a regular City Council meeting (It is planned that a sandwich-supper will be provided for the Council and Commission members convenience) 6~ a;~ Carol F Hampf, City Clerk Approved ,--/;1 'J! I, ' 'f ,