HomeMy WebLinkAboutResolution 2009-0007CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 07
Series of 2009
TITLE: A RESOLUTION TO ESTABLISH THE CITIZEN BUDGET
OVERSIGHT COMMITTEE
WHEREAS, for the last several years, the City has been facing a deteriorating
financial condition from the increasing cost of services, federal and state mandates, and
declining economic conditions resulting in insufficient revenue available to maintain
current operations and the mandated level of services required by the City's 32,000 plus
citizens; and
WHEREAS, the additional mandates are causing increased demands on law
enforcement, criminal prosecution, road maintenance, stormwater management, other
services; and
WHEREAS, these mandates necessitate the requirement for additional
resources, thus increasing the burden on the General Fund; and
WHEREAS, over recent years, the City Council has appropriated funds from the
City's reserves and reduced base operating budgets City-wide to address increasing
mandated services and programs in an attempt to balance the budget resulting in a
decrease of available reserves; and
WHEREAS, in 2009, THE City is developing plans for diversification of revenues;
and
WHEREAS, in 2010, the City is developing program budgets in an effort to rank
the funding of programs and services by priority; and
WHEREAS, citizen involvement in the budget process is important for
transparent government, therefore, the Mayor and City Council will create a mechanism
for formal citizen involvement by establishing a citizen budget oversight committee; and
WHEREAS, the Mayor and City Council desires to establish the City Citizen
Budget Oversight Committee to include citizen representatives to review the overall
financial condition of the City, review the 2010 program budgets, prioritize each of these
programs, and to ensure the City maintains compliance with state and federal
mandates, accomplishes the goals in the strategic plan, has adequate revenues to
support programs and goals, and provide recommendations in an executive summary to
the City Council by July 1, 2009; and
WHEREAS, the Mayor will appoint and the City Council will ratify members as
outlined in the attached bylaws (Attachment A):
NOW THEREFORE, BE IT RESOLVED THAT:
The City Council of Wheat Ridge, Colorado, hereby approves the implementation
and accepts the bylaws of the City of Wheat Ridge Citizen Budget Oversight
Committee.
DONE AND RESOLVED THIS 12th day of January, 2009.
Jerry Di,Tul
ATTEST:
Michael Snow, City Clerk
Attachment A
BY-LAWS OF THE CITY OF WHEAT RIDGE CITY CITIZEN BUDGET OVERSIGHT COMMITTEE
Article I
Name
Section 1. Name: The name of the advisory committee shall be the Citizen Budget Oversight Committee
(CBOC), hereinafter referred to as "CBOC".
Article II
Mission Statement
To review the overall financial condition of the City, review existing revenue streams, review the projected
2010 program budgets, prioritize each of these programs, and to ensure the City maintains compliance
with federal and state mandates, accomplishes the goals outlined in the City Strategic Plan, provide
program funding recommendations, and provide recommendations for increased and diverse revenues in
an executive summary to the City Council.
Article III
Goal
This ad hoc Citizen Budget Oversight Committee's goal is to provide a citizen's analysis and perspective
of 2010 programs and services provided by the City to its citizens and the long-term revenues needed to
fund such programs and services
Article IV
Membership
Section 1. Members of the CBOC shall be appointed by the Mayor and ratified by City Council.
Section 2. The CBOC shall be composed of (7) voting members:
• The City Treasurer;
• Four (4) Appointees; one from each of the City's four Council Districts; nominations shall be
submitted by Council Members representing each respective Council District.
• Two (2) City Council Members. If more than two Council Members apply, names shall be drawn
at a regular council meeting.
Section 3. The citizen appointments shall not be affiliated with nor shall they be receiving any form of
compensation from the City of Wheat Ridge or any organization controlled or appointed by the City. As an
exception to the above, no more than one citizen appointment shall be a retired city employee.
Section 4. The voting members are appointed for a term of one (1) year. All members of the CBOC shall
serve at the pleasure of the Mayor and City Council without compensation and may be removed at any
time.
Section 5. Each voting member shall be entitled to one (1) vote in all CBOC decision-making actions.
Article V
Lx Offlcio Members
The City Manager or his designated representative shall serve as Ex Officio CBOC member. Ex Officio
Members shall have no voting privileges.
Article VI
Officers
The CBOC shall organize and elect officers including a chair and vice chair.
Article VII
Meetings
Section 1. All materials for upcoming meetings shall be provided one (1) week in advance.
Section 2. All voting members must be available for all meetings.
Section 3. The governance of the CBOC meetings shall be adapted from Robert's Rules of Order.
Section 4. There shall be minutes of all meetings of the CBOC, and said minutes of the meetings shall be
approved by the voting members of the CBOC.
Article VIII
Staff Support and Expenses
Staff support to the CBOC will be provided and designated by the City Manager and will be consistent
with the mission statement of the CBOC. All expenses related to operation of the CBOC, including staff
time, shall be documented and provided to the CBOC, Mayor and City Council on a quarterly basis. No
funds, including staff time, shall be expended for the operation of the CBOC without a resolution by the
City Council. Any and all expenses related to the operation of the CBOC shall be documented in the
budget as a separate line item listed under City Administration, Office of the Mayor.
Article IX
These By-laws may only be revised and amended by the City Council during a regular meeting.
Received and accepted by the Wheat Ridge City Council on January 12, 2009
2008.
Jerry DiTullio, Mayor
Attest:
G/ '
Michael Snow, Wheat Ridge City Clerk