HomeMy WebLinkAboutResolution 2017-0026CITY OF WHEAT RIDGE, COLORADO
Resolution No. 26
Series of 2017
TITLE: A RESOLUTION AUTHORIZING CITY OFFICIALS TO EXECUTE AN
INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE COUNTY OF
JEFFERSON, STATE OF COLORADO, AND THE CITY OF WHEAT RIDGE,
REGARDING THE ADMINISTRATION OF RESPECTIVE DUTIES
CONCERNING THE CONDUCT OF THE COORDINATED ELECTION ON
NOVEMBER 7, 2017
WHEREAS, pursuant to Section 1-7-116(2), C.R.S., as amended, the
Jefferson County Clerk ("County Clerk") and the City of Wheat Ridge ("City") shall enter
into an agreement for the administration of their respective duties concerning the conduct
of the coordinated election to be held on November 7, 2017 ("Election"): and
WHEREAS, the County Clerk and the City Clerk of the City of Wheat Ridge (the
"City Clerk") are authorized to conduct elections as provided by law; and
WHEREAS, the County Clerk will conduct the Election as a "coordinated mail ballot
election" as such term is defined in the Uniform Election Code of 1992, C.R.S. Title 1, as
amended ("Code") and the Current Rules and Regulations Governing Election Procedures
adopted by the Secretary of State, as amended ("Rules"); and
WHEREAS, the City has certain ballot issues and/or ballot questions to present to
its eligible electors and shall participate in this coordinated election; and
WHEREAS, the County Clerk and the City have determined that it is in the
County's and City's best interests to cooperate in connection with the Election upon the
terms and conditions contained in the Intergovernmental Agreement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge:
Section 1. The appropriate City Officials are hereby authorized to execute the
Intergovernmental Agreement by and between the City of Wheat Ridge and the County of
Jefferson regarding the administration of the County's and City's respective duties
concerning the conduct of the coordinated election to be held on November 7, 2017
("IGA"), attached hereto as Exhibit A.
Section 2. For the purposes of the November 7, 2017 election and to carry out the directive
of the IGA, the City shall utilize the provisions of the Uniform Election Code of 1992.
DONE AND RESOLVED on this 24th day of July,
ATTEST:
EXHIBIT A
Intergovernmental Agreement
Exhibit A
INTERGOVERNMENTAL AGREEMENT FOR COORDINATED ELECTION
TIDS INTERGOVERNMENTAL AGREEMENT FOR COORDINATED ELECTION
(this "Agreement"), dated for reference purposes only this ~'f day of ..;JV~~ 2017, is by
and between the CLERK AND RECORDER FOR THE COUNTY OF JEFFE ON, STATE
OF COLORADO ("County Clerk") and the ~ e>,.,.. ~CO~ (?,c:/6 e (the
"Jurisdiction"), individually referred to as a "Party," and collectively referred to as the "Parties."
RECITALS
A. The County Clerk and the Jurisdiction are authorized to conduct elections as provided by
law.
B. The Jurisdiction has certain candidates, ballot issues and/or ballot questions to present to its
eligible electors and desires to participate in a coordinated election as provided by law.
C. The County Clerk and the Jurisdiction desire to enter into this Agreement for purposes of
conducting a coordinated election and to set out the terms and conditions upon which the
Parties shall conduct such election.
AGREEMENT
In consideration of the foregoing recitals and the mutual covenants and promises herein
contained, the Parties agree as follows:
ARTICLE I
DEFINITIONS
Capitalized terms not otherwise defined herein, shall have the meaning as set forth below:
1.01 "Ballot Box" means a locked and secured container in conformance with the Code in
which ballots may deposited 24/7 by eligible electors.
1.02 "Code" or "Uniform Election Code" means the Unifo~ Election Code of 1992, C.R.S.
Title 1, as amended, and any other title of the Colorado Revised Statutes governing the
participating Jurisdiction's election matters, as well as the Colorado Constitution and the Rules
(as defined below).
1.03 "Coordinated Election Official" means the Jefferson County Clerk and Recorder.
1.04 "Coordinated Election" means an election where more than one jurisdiction with
overlapping boundaries or the same electors holds an election on the same day and the eligible
electors are all registered electors, and the County Clerk is the Coordinated Election Official for
the jurisdictions.
1.05 "Contact Officer" means the individual who shall act as the primary liaison or contact
between the Jurisdiction and the County Clerk. The Contact Officer shall be that person under
the authority of the County Clerk who will have primary responsibility for the coordination of
the election for the Jurisdiction and the procedures to be completed by the County Clerk
hereunder.
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1.06 "Designated Election Official" (or "DEO") means the individual who shall be identified
by the Jurisdiction to act as the primary liaison between the Jurisdiction and the Contact Officer
and who will have primary responsibility for the conduct of election procedures to be handled by
the Jurisdiction hereunder.
1.07 "Election" means the Coordinated Election to be held on November 7, 2017.
1.08 "Mail Ballot Election" means an election for which eligible electors receive ballots by
mail and vote by mailing those ballots, depositing the ballots at, as applicable, drop-off locations
or voter service and polling centers, or, as applicable, by voting at a voter service and polling
center (See C.R.S. § 1-7.5-101to1-7.5-210).
1.09 "Precinct" means an area with established boundaries within a political subdivision used
to establish election districts.
1.10 "Rules" means the current rules and regulations governing election procedures adopted
by the Colorado Secretary of State, as amended.
ARTICLE II
PURPOSE AND GENERAL MATTERS
2.01 Purpose. The purpose of this Agreement is to set forth the Parties' respective tasks in
order to conduct the Coordinated Election and to allocate the cost thereof. Pursuant to C.R.S. §1-
7-116(2), the County Clerk and the Jurisdiction shall enter into an agreement no later than
August 29, 2017 for the administration of their respective duties concerning the conduct of a
coordinated election.
2.02 Coordinated Election Official. The County Clerk shall act as the Coordinated Election
Official in accordance with the Code and shall conduct the Election for the Jurisdiction for all
matters in the Code which require action by the Coordinated Election Official.
2.03 Contact Officer. The County Clerk designates Cody Swanson as the Contact Officer to
act as the primary liaison between the County Clerk and the Jurisdiction. Nothing herein shall be
deemed or construed to relieve the County Clerk or the Jurisdiction from their official
responsibilities for the conduct of the Election.
2.04 Designated Election Official. The Jurisdiction designates l£().Attl, / /.e. 5ha V-U:
as its Designated Election Official. The DEO shall have primary responsibility for the Election
procedures to be handled by the Jurisdiction in accordance with the Code. The DEO shall
provide the name of an alternate contact in Section 6.01 below (the "Alternate Contact") in the
event the County Clerk needs immediate assistance and the DEO is unavailable. The DEO or
Alternate Contact shall be readily available and accessible during regular business hours, and at
other times when notified by the Contact Officer in advance, for the purposes of consultation and
decision-making on behalf of the Jurisdiction regarding the Coordinated Election. In addition,
the DEO is responsible for receiving and timely responding to inquiries made by its voters or
others interested in the Jurisdiction's election. To the extent that the Code requires that an
Election Official of the Jurisdiction conduct a task, the DEO shall conduct such task.
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2.05 Jurisdictional Limitation. The Jurisdiction encompasses territory within Jefferson
County, State of Colorado. This Agreement shall be construed to apply only to that portion of the
Jurisdiction within Jefferson County.
2.06 Mail Ballot Election. The County Clerk will conduct the Election as a Mail Ballot
Election.
2.07 Term. The term of this Agreement shall commence on August 4, 2017 (the "Effective
Date"), and shall continue until all obligations under this Agreement have been completed with
respect to the Coordinated Election held in 2017.
ARTICLE III
DUTIES OF THE COUNTY CLERK
The County Clerk shall perform the following duties for the Jurisdiction in conformance with,
and as required by, the Code:
3.01 Voter Registration.
3.01.1 Supervise, administer and provide the necessary forms and voter registration sites.
3.01.2 Conduct registration and voting in the County Clerk's office and at other locations
for the Jurisdiction.
3.02 Ballots.
3.02.1 Layout the ballot text.
3.02.2 Determine numbering of the ballot issues or questions.
3.02.3 Provide ballot printing layouts and text for the Jurisdiction's review and approval.
3.02.4 Mail ballots to voters.
3.03 Staff. Maintain and compensate a sufficient number of qualified staff in order to conduct
the Election.
3.04 Election Judges. Appoint, train and compensate a sufficient number of election judges
for each voter service and polling center and mail ballot processing center.
3.05 Voter Service and Polling Centers. Establish, staff, equip and operate the required
number of voter service and polling centers.
3.06 Election Supplies. Provide all necessary equipment, ballots, forms and supplies to
conduct the Election, including the County's electronic voting equipment, as applicable.
3.07 Election Preparation.
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3.07.1 Provide necessary electronic voting equipment, personnel and computer
equipment for the pre-election logic and accuracy testing.
3.07.2 Prepare and run pre-election logic and accuracy testing.
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3.08 Ballot Box
3.08.1 Provide a Ballot Box.
3.08.2 Pick up voted ballots from the Ballot Box as necessary, at the discretion of the
County.
3.09 Early Voting and Election Dav Activities.
3.09.1 Provide telephone and in-person support during early voting and from 6:00 a.m.
to the conclusion of the voting on Election night.
3.09.2 Count ballots and furnish the Jurisdiction with unofficial results of the Election
via an online website.
3.10 Counting the Ballots.
3.10.1 Establish backup procedures and backup sites for ballot counting should counting
equipment fail. In such event, counting processes will be moved to a predetermined site
for the duration of Election counting process.
3.10.2 Provide personnel to participate, assist, conduct and oversee the ballot counting
process.
3.11 Certifving Results.
3.11.1 Appoint, instruct and otherwise oversee the board of canvassers.
3.11.2 Conduct the post-election.
3.11.3 Conduct a canvass.
3.11.4 Certify the results of the Jurisdiction's Election.
3.11.5 Provide the Jurisdiction with a copy of the official Election results.
3.11.6 Conduct a recount, if required.
3.12 Recordkeepin g. Store all election records, including but not limited to, all voted and
unvoted ballots, voter affidavits, election canvass and results reports.
3.13 Call and Notice. Publish notices relative tq the Election. Publication of Election notices
by the County Clerk shall satisfy the publication requirement of the Jurisdiction participating in
the Coordinated Election as set forth in C.R.S. § 1-5-205.
3.14 No Expansion of Duties. Nothing contained in this Agreement is intended to expand the
duties of the County Clerk beyond those set forth in the Code.
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ARTICLE IV
DUTIES OF JURISDICTION
4.01 Jurisdiction Duties. The Jurisdiction shall perform the foJlowing duties:
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4.01.1 Authority. Provide a copy of the ordinance or resolution stating that the
Jurisdiction has adopted the Code and that the Jurisdiction will participate in the
Coordinated Election in accordance with the terms and conditions of this Agreement. The
ordinance or resolution shall further authorize the presiding officer of the Jurisdiction or
other designated person to execute this Agreement. Email a copy of the ordinance or
resolution to logistics@jeffco.us by August 29, 2017.
4.01.2 Maps and Legal Descriptions. If there have been any changes in the boundaries
of the Jurisdiction after January 1, 2017, the Jurisdiction shall furnish the Contact Officer
with maps or updated address library files including each precinct, district/ward and the
voting jurisdiction no later than August 21, 2017.
4.01.3 Petitions, Preparation and Verification. Perform all responsibilities required to
certify any candidate and/or initiative petition(s) to the ballot.
4.01.4 Ballot Preparation.
4.01.4.1 No later than 3:00 p.m. on September 8, 2017, the Jurisdiction shall
electronically transmit the ballot certification via text document (preferably
Microsoft Word). The certification shall include all ballot titles, candidates, ballot
issues or questions in the exact order they need to appear on the baJlot. The ballot
certification shall not contain any extraordinary (unique) formatting.
Examples of extraordinary (unique) formatting not permitted in the ballot
certification, include, but are not limited to:
• Text boxes
• Charts
• Spreadsheets
• Strike-outs
• Bolding
• Symbols
4.01.4.2 Provide the audio recording of all candidate names for the Jurisdiction's
portion of the ballot by having the candidates call (303) 271-8115 and follow the
recorded instruction no later than the ballot certification deadline of September 8,
2017 at 3:00 p.m. The information shall include the candidate's name,
jurisdiction and title of the office.
4.01.4.3 The Jurisdiction shall be responsible for the legality of their certified
ballot content.
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4.01.4.4 The Jurisdiction shall be responsible for proofing the layout and text of
any official baJlot before approving the printing of such baJlot. The DEO shall
send approval of the official ballot via electronic transmission to the County Clerk
as set forth in the Notice section below. The deadline to return the approval will
be included in the instructions sent to the Jurisdiction requesting approval of the
official ballot.
4.01.5 Election Preparation. At the Jurisdiction's discretion, the Jurisdiction may
designate an individual to represent the Jurisdiction at the pre-election logic and accuracy
testing required by Code and the canvass. The Jurisdiction's representative must be an
eligible elector residing in Jefferson County.
4.01.5.1 Pre-Election Logic and Accuracy Testing Notice. If the Jurisdiction
decides to participate in the pre-election logic and accuracy testing, the name of
the Jurisdiction's representative must be submitted in writing to the County Clerk
on or before 5:00 p.m. September 29, 2017.
4.01.5.2 Canvass Notice. If the Jurisdiction decides to participate in the canvass,
the Jurisdiction shall submit the name of the Jurisdiction's representative to the
County Clerk on or before 5:00 p.m. on October 23, 2017.
4.01.5.3 No Participation Notice, If the Jurisdiction chooses not to participate in
either the pre-election logic and accuracy testing or the canvass, the DEO shall
notify the County Clerk in writing no later than 5 :00 p.m. September 29, 2017. If
the Jurisdiction elections not to participate, the notice shall contain a statement
authorizing the County Clerk to act on the behalf of the Jurisdiction in order to
conduct either, or both, of the following election preparation duties:
Pre-election logic and accuracy testing
Canvass
4.01.5.4 No Response. In the event the County Clerk does not receive
notification from the Jurisdiction regarding its decision relating to the pre-election
logic and accuracy testing and/or the canvass, then the County Clerk shall deem
the failure to notify to be a decision by the Jurisdiction to not participate in either
of the pre-election logic and accuracy testing or the canvass. As such, the County
Clerk will act on behalf of the Jurisdiction to conduct either, or both, the pre-
election logic and accuracy testing and the canvass as applicable.
4.01.5.5 Failure to Attend the Logic and Accuracy Testing or the Canvass. In the
event, the Jurisdiction has elected to send a representative to either, or both, the
pre-election logic and accuracy testing or the canvass, but the Jurisdiction's
representative fails to attend, then the County Clerk will act on behalf of the
Jurisdiction to conduct either, or both, the pre-election logic and accuracy testing
and the canvass, as applicable.
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4.01.6 Ballot Box. The Ballot Box must be available to voters 24 hours per day (12AM
to 11 :59PM) on the dates specified by the County for the Election. The County will
provide the dates of availability when the box is provided to the Jurisdiction.
4.01. 7 Handling Information. The Jurisdiction must ensure that any voter records
received will be used for the sole purpose of conducting a local government election in
accordance with Colorado law. The Jurisdiction must maintain these records in
accordance with the Colorado Open Records Act and Colorado law.
4.01.8 Compliance with Deadlines. A schedule of Election related dates and
deadlines will be provided to the Jurisdiction by the County Clerk and the Jurisdiction
shall comply with the deadlines provided.
4.02 Cancellation of Election by the Jurisdiction. If the Jurisdiction resolves not to hold the
Election, then written notice shall be delivered to the Contact Officer immediately; provided,
however that the Jurisdiction shall not cancel the Election after the 25th day prior to the Election.
If the Jurisdiction cancels the Election, it shall pay the County Clerk its actual costs relating to
the Election, which may include costs incurred both before and after receipt of the Jurisdiction's
notice of cancellation, within 30 days after cancellation. The Jurisdiction shall provide notice by
publication (as defined in the Code) of the cancellation of the Election. A copy of such notice
must be posted at each voter service and polling center of the political subdivision, in the office
of the Designated Election Official, and in the office of the Clerk and Recorder.
ARTICLEV
COSTS
5.01 Election Costs. The Jurisdiction shall pay its pro-rated share of Elections costs for all
Election services, including, without limitation, temporary (election judge) staff time (including
regular and overtime costs), County employee overtime, software programs used to count voted
ballots as well as pre-and post-election maintenance and on-site technical personnel, equipment,
equipment handling and delivery, postage, forms, materials, supply costs, training and criminal
background checks. If total costs do not exceed $1,000, then the Jurisdiction shall pay $1,000.
The Jurisdiction's pro-rated costs shall be determined in accordance with the formula set forth in
Exhibit A attached to, and incorporated into, this Agreement.
5.02 Invoice. The County Clerk shall submit to the Jurisdiction an invoice for all expenses
incurred under this Agreement and the Jurisdiction shall remit to the County Clerk the total due
upon receipt. Any amount not paid within 30 days after receipt of an invoice will be subject to an
interest charge of the lesser of 1.5% per month or the highest rate permitted under law.
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ARTICLE VI
MISCELLANEOUS
6.01 Notice.
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6.01.1 Unless directed otherwise, all correspondence required to be given under this
Agreement shall be deemed received if given by any one of the following: ( 1) electronic
transmission (as defined in subsection 6.01.2 below) when transmitted, if transmitted on a
business day and during normal business hours of the recipient, and otherwise on the next
business day following transmission; (2) overnight carrier service or personal delivery,
when received; (3) first class mail, postage prepaid, three (3) business days after being
deposited in the United States mail.
Ifto the County Clerk to the Contact Officer:
Cody Swanson
Jefferson County Clerk and Recorder's Office
Elections Division
3500 Illinois Street. Suite 1100
Golden CO 80401
Phone: (303) 271-8108
Email: logistics@jeffco.us
Ifto the Jurisdiction to the Designated Election Official:
DEO Name: ::Jane tie. Shave-(
Jurisdiction: Cv<kf of tu/ua>f l<Jd~
Address: t-zso o Ld . ;2 °i a-. A IA-{_ •
City, State, Zip Code: l.u hi.a± R.t al c,;L Lo Z-003 3
Cell Phone: 303 / :l.LJ2-I 54 C)
Office Phone: ao'3 j 2 '35 -~ 8';l 3
'
Email: J .s bet v-ev: e c " w heaAv ui~<.. . c 0 . u .s
If to the Alternate Contact:
Alternate Contact Name: ?o U t-n £CL f o A._;
Jurisdiction: [I tJ.. t.f o -f L<JhR J f?t d <tc.
Address: /500 LU. :J~ Cit--Altl..
City, State, Zip Code: l;4.l:"'s.Jt ~ d ~ ~ cJ '&'003'°?>
Cell Phone: 3 03 -5 '7 0 -300 -:3
Office Phone: 5 03 -Q.3 5 -:;1 ~ I &;
Email: fea:ton OJ c.·1 • u.rk-eC& t e..i %A.. 1 co . u s
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6.01.2 The parties agree that: (1) any notice or communication transmitted by electronic
transmission, as defined below, shall be treated in all manner and respects as an original
written document; (2) any such notice or communication shall be considered to have the
same binding and legal effect as an original document; and (3) at the request of either
party, any such notice or communication shall be re-delivered or re-executed, as
appropriate, by the party in its original form. The parties further agree that they shall not
raise the transmission of a notice or communication by electronic transmission as a
defense in any proceeding or action in which the validity of such notice or
communication is at issue and hereby forever waive such defense. For purposes of this
Agreement, the term "electronic transmission" means any form of communication not
directly involving the physical transmission of paper, that creates a record that may be
retained, retrieved and reviewed by a recipient thereof, and that may be directly
reproduced in paper form by such a recipient through an automated process, but
specifically excluding facsimile transmissions and texts.
6.02 Amendment. This Agreement may not be modified or amended except in writing signed
by the Parties.
6.03 Entire Agreement. This Agreement and its Exhibits constitute the entire agreement
between the Parties as to the subject matter hereof and supersede all prior or contemporaneous
agreements, proposals, negotiations, understandings, representations and all other
communications, both oral and written, between the Parties.
6.04 Indemnification. The parties hereto understand and agree that liability for claims for
injuries to persons or property arising out of the acts or omissions of either party is controlled
and limited by the Colorado Constitution, the Colorado Governmental Immunity Act (§ § 24-10-
101, et seq., C.R.S.), and the Risk Management Act(§§ 24-30-1501, et seq., C.R.S.). Each party
shall be responsible for any and all claims incurred as a result of any alleged act or omission of
the said party and its employees, which occurred or is alleged to have occurred during the
performance of their duties within the scope of their employment, except where such acts or
omissions are willful and wanton ..
6.05 Conflict of Agreement with Law, Impairment. In the event that any provision in this
Agreement conflicts with the Code, the Rules, statute or resolution or ordinance duly adopted by
the Jurisdiction, this Agreement shall be modified to conform thereto. No subsequent resolution
or ordinance of the Jurisdiction shall impair the rights of the County Clerk or the Jurisdiction
without the consent of the other Party.
6.06 Time of Essence. Time is of the essence in the performance of this Agreement. The time
requirements of the Code shall apply to completion of the tasks required by this Agreement.
6.07 No Third-Party Beneficiaries. Enforcement of the terms and conditions of this
Agreement and all rights of action relating to such enforcement shall be strictly reserved to the
Parties, and nothing contained in this Agreement shall give or allow any such claim or right of
action by any other person or entity not a party to this Agreement.
6.08 Further Assurances. The Parties shall execute any other documents and to take any
other action necessary to carry out the intent of this Agreement.
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6.09 Governing Law; Jurisdiction & Venue. This Agreement and the rights of the Parties
under it will be governed by, and construed in accordance with, the laws of the State of
Colorado, without regard to the conflicts of laws and rules of Colorado. The courts of the State
of Colorado shall have sole and exclusive jurisdiction of any disputes or litigation arising under
this Agreement. Venue for any and all legal actions arising under this Agreement shall lie in the
District Court in and for the County of Jefferson, State of Colorado.
6.10 Headings. The section headings in this Agreement are for reference only and shall not
affect the interpretation or meaning of any provision of this Agreement.
6.11 Severability . If any provision of this Agreement is declared by a court of competent
jurisdiction to be invalid, void or unenforceable, such provision shall be deemed to be severable,
and all other provisions of this Agreement shall remain fully enforceable, and this Agreement
shall be interpreted in all respects as if such provision were omitted.
6.12 Immunities Preserved. It is the intention of the parties that this Agreement shall not be
construed as a contractual waiver of any immunities or defenses provided by the Colorado
Governmental Immunities Act, §24-10-101, C.R.S, et. seq.
6.13 Execution by Counterparts; Electronic Signatures. This Agreement may be executed
in two or more counterparts, each of which shall be deemed an original, but all of which shall
constitute one and the same instrument. The Parties approve the use of electronic signatures for
execution of this Agreement. Only the following two forms of electronic signatures shall be
permitted to bind the Parties to this Agreement: (1) Electronic transmission of a fully executed
copy of a signature page; (2) The image of the signature of an authorized signer inserted onto
PDF format documents. All documents must be properly notarized, if applicable. All use of
electronic signatures shall be governed by the Uniform Electronic Transactions Act, C.R.S.
§§24-71.3-101 to -121.
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The Parties hereto have signed this Agreement as of the date indicated below.
~
Date: ~ fft:v 1<41 ~I?
I
COUNTY CLERK:
CLERK AND RECORDER FOR THE
COUNTY OF JEFFERSON
STATE OF COLORADO
Faye Griffin, Jefferson County Clerk & Recorder
APPROVED AS TO FORM:
Assistant County Attorney
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EXHIBIT A
CALCULATION OF ELECTION COSTS FOR A JURISDICTION
1) Each ballot style is comprised of different combinations of jurisdictions on the ballot. For example
Ballot Style 1 might include the County and State only, Ballot Style 2 might include the County, the
State and the Jurisdiction.
2) The County Clerk first determines the total number of voters for each ballot style by utilizing a
computer program after ballot information is entered into its system. Then, the total number of voters
for each jurisdiction by ballot style is determined by taking the total number of voters for each ballot
style and dividing this number by the number of jurisdictions participating in such ballot style. Using
the scenario in number 1 above, if Ballot Style 2 had 99 voters, then each entity would be allocated 33
voters because three jurisdictions share that ballot style (99 divided by 3 = 33).
3) The total number of voters a jurisdiction is allocated pursuant to the formula in number 2 above is
then divided by the total number of registered voters in the County. Using the example set forth above
for Ballot Style 2, each jurisdiction is allocated 33 voters. Thus, 33 is divided by the total number of
registered voters to determine the percentage for which each jurisdiction is responsible in connection
with Ballot Style 2. For example, if the total number ofregistered voters was 10,000, then each
jurisdiction would be responsible for .33% for Ballot Style 2 (33 divided by 10,000 = .0033 or .33%).
4) After all ballot styles are tallied, the percentages for the ballot styles for each jurisdiction are added
together to get that jurisdiction's grand total percentage. For example, ifthe Jurisdiction was included
in three ballot styles and the Jurisdiction's resulting percentages for the three ballot styles was 0.6%,
0.25%, and 3.5%, the sum of these percentages for the three ballot styles would result in a grand total
of 4.35% (0.6 + 0.25 + 3.5 = 4.35%).
5) The resulting percentage grand total described in the formula in number 4 above is then used to
determine a jurisdiction's total cost for the election. For example, ifthe Jurisdiction's grand total
percentage was 4.35% and the total cost of the election was $200,000, then the Jurisdiction would
owe $8,700.00 ($200,000 multiplied by .0435 = $8,700.00).
There is a $1,000 minimum charge, so no jurisdiction will be charged less than $1,000. All numbers used
above are for illustration only. The Jurisdiction shall not assume the above examples reflect its actual or
estimated cost for the Election. See also sample chart below for further illustration.
STYLE NUMBER OF
NUMBER VOTERS
TOTAL
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[YEAR] [ELECTION TITLE]
[ JURISDICTIONl
DIVIDED BY THE TOTAL VOTERS DIVIDED BY PERCENTAGE
NUMBER OF PER TOTAL PER
JURISDICTIONS JURISDICTION NUMBER OF JURISDICTION
BALLOTS
ISSUED
(000,000)
TOTAL PERCENTAGE FOR [JURISDICTION]
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