HomeMy WebLinkAboutResolution 2017-0030CITY OF WHEAT RIDGE, COLORADO
RESOLUTION NO. 30
Series of 2017
TITLE: A RESOLUTION ADOPTING A REVISED CITY PURCHASING
POLICY AND RESCINDING RESOLUTION NO. 46-2011 IN
CONFLICT THEREWITH
WHEREAS, it is the desire of the City to establish a uniform purchasing policy
which conforms to open and competitive purchasing practices and obtains maximum
value for City expenditures; and
WHEREAS, the establishment of such a policy will promote efficient procurement
of goods and services; and
WHEREAS, the Purchasing Division is responsible for implementing the
purchasing policy as approved by City Council. It is also responsible for the preparation
and implementation of administrative purchasing procedures contained in the
Purchasing Manual; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Wheat Ridge, Colorado, as follows:
1. All purchases by the City of goods and services shall be in accordance
with the City's Purchasing Manual and shall be in accordance with
appropriations in the City's annual Budget or otherwise approved by City
Council.
2. Purchasing Card single transaction limit is $5,000.
3. Signature Approval Levels shall consist of the following:
a. Department Designee: Up to $5,000
b. Department Director: Over $5,000 up to $25,000
c. City Manager: Over $25,000 up to $75,000
d. City Council: Over $75,000
4. Acquisition Limits shall consist of the following:
1. Combine goods and services purchasing types to simplify purchasing
processes for staff city-wide
a. Allow discretionary purchases up to $5,000
b. Informal quotes (written) over $5,000 up to $25,000
c. Formal bids and proposals over $25,000
2. Establish a specific category for professional services, awards based
on qualifications per the Brooks Act, and defined as professional
services provided by architects, engineers, landscape architects,
surveyors and land surveyors
a. Discretionary selection among on-call consultants for tasks up
to $25,000
b. Informal quotes or Request for Proposals (RFP's) among on-call
consultants for tasks over $25,000 up to $50,000
c. New, formal Request for Qualifications (RFQ's) aka Statement
of Qualifications (SOQ's) for consultant selection over $50,000
3. Specific to CIP and construction:
a. Informal quotes over $25,000 up to $100,000·
b. Formal solicitations over $100,000
5. Resolution No. 46-2011 concerning the City Purchasing Policy is hereby
rescinded; it being the intention of the Council that the foregoing resolution
shall be the only such resolution in force.
6. This resolution is effective upon adoption.
DONE AND RESOLVED this 28th day of August 2017.
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