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Home My WebLink About2015 Exemption of Audit..ice.. WRtIA Wheat Ridge Housing Authority 7500 W. 29th Ave. February 17, 2016 Wheat Ridge, CO 303-235-2846 Swanhorst & Company LLC 8400 E. Crescent Parkway, Suite 600 Greenwood Village, Colorado 80111 In connection with your engagement to assist in the preparation of the Application for Exemption from Audit (the "Application") for the year ended December 31, 2015, we confirm, to the best of our knowledge and belief, the following representations made to you during your engagement. 1. We are responsible for selecting the criteria for this engagement and for determining that such criteria are appropriate for our purposes. 2. We have made available to you all financial records and related data. 3. There have been no corrununications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices. 4. We have disclosed to you all infonnation that we believe is relevant to the engagement. 5. We are not aware of any act or omission that would cause the results of this engagement to be inaccurate. 6. We have made all management decisions and performed all management functions, have designated an individual with suitable skill, knowledge or experience to oversee these services, have evaluated the adequacy and results of these services, and have accepted responsibility for them. 7. We have responded fully to all inquiries made to us during the engagement. 8. We are not aware of events that are expected to occur subsequent to today's date that would require adjustment to or modification of the infonnation provided to you during the engagement. 9. The Application is intended solely for the information and use of the Board of Commissioners and management of the Wheat Ridge Housing Authority and the State of Colorado Office of the State Auditor, and is not intended to be and should not be used y apyone other than those specified parties. 4 Signed Signed Title C- e r_ A 11VI f ✓ �1 �� `rls Title &r Swanhorst & Company LLC Codhd ►.Nie A"WbIW February 1, 2016 Board of Commissioners Wheat Ridge Housing Authority 7500 West 29th Avenue Wheat Ridge, Colorado 80033 We are pleased to confirm our understanding of the services we are to provide for the Wheat Ridge Housing Authority. We will assist the Board of Commissioners and management to prepare the Application for Exemption from Audit (the "Application") for the year ended December 31, 2015, solely to meet the requirements of the State of Colorado Office of the State Auditor. This agreed-upon procedures engagement will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures we perform is solely the responsibility of the parties specified in this letter. Consequently, we make no representation regarding the sufficiency of the procedures we will perform either for the purpose for which the Application has been requested or for any other purpose. We will perform procedures to reasonably ensure the Application is complete and acceptable to the Office of the State Auditor. We understand that you will provide us with the basic information required for the Application and that you are responsible for the accuracy and completeness of that information. You are responsible for management decisions and functions, for designating an individual with suitable skill, knowledge or experience to oversee these services, and for evaluating the adequacy and results of these services and accepting responsibility for them. We will advise you about appropriate accounting principles and their application and will assist in the preparation of the Application, but the responsibility for the Application remains with you. We are not engaged to, and will not, perform an examination, the objective of which would be the expression of an opinion on any financial information. Accordingly, we will not express such an opinion. If we performed additional procedures, other matters might come to our attention that we would report to you. We estimate that our fees for these services will not exceed 53,000. This fee estimate is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to you. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the letter and return it to us. Sincerely, Swanhorst & Company LLC 8400 E. Crescent Parkway - Suite 600 - Greenwood Village, CO 80111 - (720) 528-4306 Fax: (720) 528-4307 Board of Commissioners Wheat Ridge Housing Authority Page 2 RESPONSE This letter co ctly sets fo the understanding of the Wheat Ridge Housin Authority. B #Nr@�h5.yb �np Title: C +�� I I D 1 y -e G'I't) , Date: S .L. 1 Applying for Exemption from Audit In accordance with the Local Government Audit Law (Section 29-1-601, et seq., C.R.S.), any local government may apply for an exemption from audit if revenues or expenditures for the year are not more than $750,000. This means th neither revenues nor expenditures can exceed $750,000 in the year. General Instructions READ ALL INSTRUCTIONS BEFORE COMPLETING OR SUBMITTING THIS FORM Exemptions from audit are not automatic. Every year, in order to be exempt from audit, the local government must complete an Application for Exemption from Audit and submit it to the Office of the State Auditor. An exemption from audit is only granted upon the review and approval of the Office of the State Auditor. The application must be received and tiled with the Office of the State Auditor within 3 months after the end of the year. The application must be received in our office on or before March 31 for governments with a December 31 year-end. POSTMARK DATES WILL NOT BE CONSIDERED. The appropriate version of the Application for Exemption from Audit must be used. Prior years' forms are obsolete and will not be accepted. Applications submitted on forms other than those prescribed by the State Auditor will also not be accepted. The application must be fully and accurately completed. The preparer must sign the application. The application must be personally reviewed and approved by the governing body. Approval is evidenced by one of the following two methods: 1) If the completed application is going to be submitted electronically using email or fax, the application MUST include a resolution of the governing body that states the completed application was personally reviewed and approved by a majority of the body in an open public meeting. The resolution MUST include the signatures of a majority of the governing body (see sample resolution). 2) If the completed application is going to be submitted through postal mail (U.S. Post Office, UPS, FedEx), the application must include the original ink signatures of a majority of the governing body. USE ONLY ONE OF THE ABOVE METHODS WHEN FILING THE APPLICATION. The mailing address is: W e Moved Office of the State Auditor Please note our new address: Local Government Audit Division 1525 Sherman St., 7th Floor 1525 Sherman St, 7th Floor Denver, CO 80203 Denver, CO 80203 303-869-3000 The fax number is: (303) 869-3061 The e-mail address is: OSA.LG@state.co.us Two forms are available: 1) The "short form" should be submitted if both revenues and expenditures are less than or equal to $100,000. A preparer of the short form must be a person skilled in governmental accounting. 2) The "long form" should be submitted if either revenues or expenditures are greater than $100,000 but are less than or equal to $750,000. A preparer of the long form must be an independent accountant with knowledge of governmental accounting. Please call (303) 869-3000 if you need help completing the Application for Exemption from Audit forms. Important: All Applications for Exemption from Audit are subject to review and approval by the Office of the State Auditor. Failure to file an application or denial of the request could cause the local government to lose its exemption from audit for that year and the ensuing year. In that case, an audit shall be required. 1 of 10 APPLICATION FOR EXEMPTION FROM AUDIT - LONG FORM - FOR GOVERNMENTS WITH REVENUE OR EXPENDITURES GREATER THAN $100,000 BUT NOT MORE THAN $750,000 Name of Government: Wheat Ridge Housing Authority For the Year Address: 7500 West 29th Avenue Wheat Ridge, CO 80033 Ended December 31, 2015 Contact Person: Kenneth Johnstone Telephone: 303) 235-2844 or fiscal year ended: Email: kjohnstone@ci.wheatridge.co.us Fax: (303) 235-2857 Return to: Office of the State Auditor PLEASE READ THE ABOVE INSTRUCTIONS BEFORE SUBMITTING THE Local Government Audit Division COMPLETED APPLICATION 1525 Sherman St., 7th Floor Denver, CO 80203 Fax: 303-869-3061 Email: OSA.LG@state.co.us Call (303) 869-3000 if you need help completing this form. Section 29-1-604, C.R.S., outlines the provisions for an exemption from audit. Generally, any local government for which neither revenue nor expenditures exceed $750,000 in any year may qualify for an exemption. If either revenues or expenditures are $100,000 or greater, but not more than $750,000, you may use this form. If both revenues and expenditures are less than $100,000 individually, use the short form application for exemption from audit. Please review ALL instructions prior to the completion of this form. Instructions: 1. Prepare this form completely and accurately. Please note that there are 11 parts to this form and all questions must be answered for the application to be considered complete. a. Please use whole dollars. Do not include any cents. Please round consistently to ensure that the financial information balances between schedules. 2. File this form with the Office of the State Auditor within 3 months after the end of the year. For years ended December 31, the form must be received by the Office of the State Auditor by March 31. 3. The form must be completed by an independent accountant (separate from the entity) with knowledge of governmental accounting. 4. The application must be personally reviewed and approved by a majority of the governing body as evidenced by one of the following methods: a. Resolution of the governing body - application may be emailed, faxed, or mailed. b. Original signatures - application must be mailed. Email or fax will NOT be accepted. 5. The preparer must sign the application that is submitted in order for it to be accepted. 6. Additional information may be attached to the exemption at the re arer's discretion. CERTIFICATION OF PREPARER I certify that I am an independent accountant with knowledge of governmental accounting and that the information in the Application is complete and accurate to the best of my knowledge. Independent means someone who is separate from the entity. Name: Wendy Swanhorst Title: Partner Firm Name if applicable): Swanhorst & Company LLC Address: 8400 East Crescent Parkway, Suite 600, Greenwood Village, CO 80111 Telephone Number: 720 528-4306 Date Prepared: 2/17/16 1 affirm that I am independent from this entity and skilled in governmental accounting (Required): The application will be rejected if not signed by the preparer. &WAA—t-t0-oft7ali The Audit Law requires that a person independent of the entity complete the application if revenues or expenditure are at least $100,000 but not more than $750,000. Independent means someone who is separate from the entity. Please describe your relationship to the entity in the above box, with your signature. Has the Entity Filed for Has the district riled a Title 32, Article 1 Special District Notice of Inactive Status Yes No during the year? [Applicable to Title 32 special districts only, pursuant to Sections 32-1-103 (9.3) and 32- If Yes, Date Filed: 1-104 (3), C.R.S.] x 2 of 10 3 o 10 Note: If Total Revenues and Other Financing Sources -Total of All Funds (Line 2-29) are greater than $750,000 -STOP, you may not use this form. An audit maybe required. See Section 29-1-604, C.R.S., or contact us at (303) 869- 3000 for assistance. 4 of 10 PART 2 - Financial Statements - Operating Statement - Revenues Governmental Funds Fund* Fund* Proprietary/Fiduciary Funds Enterprise Fund* Fund* Grand Totals Tax Revenue Tax Revenue 2-1 Property $ - $ Property $ - $ 2-2 Specific Ownership $ $ Specific Ownership $ $ 2-3 Sales and Use Tax $ - $ Sales and Use Tax $ $ 2-4 Other Tax Revenue (specify): $ $ Other Tax Revenue (specify): $ $ 2-5 $ - $ - $ - $ - 2-6 $ $ $ $ 2-7 $ - $ $ - $ - 2-8 Total Tax Revenue $ $ Total Tax Revenue $ $ 2-9 Licenses and Permits $ $ Licenses and Permits $ $ 2-10 Highway Users Tax Funds HUTF) $ $ Highway Users Tax Funds (HUTF) $ $ 2-11 Conservation Trust Funds (Lottery) $ $ Conservation Trust Funds Lottery $ $ 2-12 Community Development Block Grant $ $ Community Development Block Grant $ $ 2-13 Fire & Police Pension $ $ Fire & Police Pension $ $ 2-14 Grants $ $ Grants $ 49,950 $ 2-15 Donations $ - $ - Donations $ $ 2-16 Charges for Sales and Services $ $ Charges for Sales and Services $ $ 2-17 2-18 2-19 Rental Income Fines and Forfeits Interest/investment Income $ $ $ $ $ $ Rental Income Fines and Forfeits Interestlinvestment Income $ $ $ 766 $ $ $ 2-20 Tap Fees $ $ Tap Fees $ $ 2-21 2-22 2-23 Developer Advances All Other (specify) $ $ $ $ $ - $ Developer Advances All Other (specify) - $ $ $ _ $ $ $ 2-24 Total Revenues (Add lines 2-8 through 2-23) $ $ Total Revenues (Add lines 2-8 through 2-23) $ 50,716 $ Other Financing Sources r Other Financing Sources 2-25 Debt Proceeds $ $ Debt Proceeds $ $ 2-26 Proceeds from Sale of Capital Assets $ $ Proceeds from Sale of Capital Assets $ $ 2-27 Other (specify) $ $ Other (specify) $ $ 2-28 Total Other Financing Sources (Add lines 2-25 through 2- 27) 1 $ -1 $ Total Other Financing Sources (Add lines 2-25 through 2- - 27) 1 $ - $ - 2-29 Total Revenues and Other Financing Sources (Add lines 2 124 and 2-28) $ 1 $ Total Revenues and Other Financing Sources (Add lines 2-24 and 2-28) 1 $ 50,716 $ $ 50,71 Note: If Total Revenues and Other Financing Sources -Total of All Funds (Line 2-29) are greater than $750,000 -STOP, you may not use this form. An audit maybe required. See Section 29-1-604, C.R.S., or contact us at (303) 869- 3000 for assistance. 4 of 10 PART 3 - Financial Statements - Operating Statement - Expenditures Governmental Funds Proprietary/Fiduciary Funds Enterprise Fund' Fund` Fund" Fund' Grand Totals 3-2 Judicial $ $ Salaries $ 3-26 $ 3-3 Law Enforcement $ $ Payroll Taxes $ $ $ $ 3-4 Fire $ $ Contract Services $ 16,031 $ 3-5 Highways & Streets $ $ Employee Benefits $ $ 3-6 Solid Waste $ - $ Insurance $ - $ 3-7 Contributions to Fire & Police Pension Assoc. $ $ Accounting and Legal Fees $ $ (472,522) $ - $ 3-8 Health $ $ Repair and Maintenance $ 3,293 $ 3-9 Culture and Recreation $ $ Supplies $ - $ 3-10 Other (specify) $ $ Utilities $ 532 $ 3-11 total should be the same as line 1-36. $ $ Contributions to Fire & Police Pension Assoc. $ - $ 3-12 $ $ Other(specify) Loss on Sale of Property $ 40,459 $ 3-13 $ - $ - $ - $ - 3-14 Capital Outlay $ $ Capital Outlay $ $ Debt Service Debt Service 3-15 Princi al (matches part 4) $ $ Principal (matches part 4) $ $ 3-16 Interest $ - $ Interest $ - $ 3-17 Bond Issuance Costs $ $ Bond Issuance Costs $ $ 3-18 Developer Repayments (matches part 4) $ $ Developer Repayments (matches part 4) $ $ 3-19 All Other (specify) $ $ All Other specify Return of Program Income $ 448,642 $ 3-20 $ - $ - $ - $ - 3-21 Total Expenditures (Add lines 3-1 through 3-20) $ $ Total Expenditures (Add lines 3-1 through 3-20) $ 523,238 $ 3-22 Interfund Transfers In $ $ Net Interfund Transfers In $ - $ 3-23 Interfund Transfers (Out) $ $ Net Interfund Transfers (Out) $ $ 3-24 Other (specify): $ - $ - Depreciation $ $ 3-25 $ $ Other Financing Sources (from line 2-28) $ $ 3-26 $ - $ Capital Outlay (from line 3-14) $ - $ 3-27 $ $ Debt Principal (from line 3-15) $ $ Total Transfers and Other Expenditures (Add lines 3-22 Total Reconciling Items (Line 3-26, plus line 3-27, less r 3-28 through 3-27) $ $ line 3-24, less line 3-25) $ $ Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (Line 2-29, less line 3- Net Increase (Decrease) in Equity (Line 2-29, less line 3- 3-29 21, plus line 3-28) $ - $ - 21, plus line 3-28, plus line 3-22, less line 3-23) $ (472,522) $ - Fund Balance, January 1 from December 31 prior year Net Position, January 1 from December 31 prior year a 3-30 report $ $ Ireport $ 1,369,542 $ Fund Balance, December 31 (Line 3-29 plus line 3-30) This Net Position, December 31 (Line 3-29 plus line 3-30)This 1 3-31 total should be the same as line 1-36. $ $ total should be the same as line 1-36. $ 897,020 $ Note: If Total Expenditures - Total of All Funds (Line 3-21) are greater than $750,000 - STOP, you may not use this form. An audit may be required. See Section 29-1-604, C.R.S., or contact us at (303) 869-3000 for assistance. 5 of 10 PART 4 - DEBT OUTSTANDING, ISSUED, AND RETIRED Please answer the following questions by marking the appropriate boxes. Yes No 4-1 Does the entity have outstanding debt? X 4-2 Is the debt repayment schedule attached? If no, please explain: 4-3 Is the entity current in its debt service payments? If no, please explain: 4-4 Please complete the following debt schedule, if applicable: (please only include principal amounts) Revenue bonds Notes/Loans Leases boxes. >rovide the entity's cash deposit and investment balances. 3 accounts accounts les of deposit ish Deposits mts (if investment is a mutual fund, please list underlying investments): otal Cash and Investments lease answer the following ,re the entity's deposits in an .R.S.)? If no, please explain: Outstanding at I Issued during I Retired during ro riate box I Yes No Act) public depository (Section 11-10.5-101, et seq. X 6 of 10 641.481 Please use this space to or comments: -mase answer me rouovwng 4-5 Does the entity have any auth If yes: How much? Date the debt was authorized: 4-6 Does the entity intend to issue If yes: How much? 4-7 Does the entity have debt that If yes: What is the amount outstandir 4-6 1 Does the entity have any lease If yes: 4-9 What is being leased? What is the original date of the Number of years of lease? Is the lease subject to annual What are the annual lease pa Does the entity have a certifie boxes. >rovide the entity's cash deposit and investment balances. 3 accounts accounts les of deposit ish Deposits mts (if investment is a mutual fund, please list underlying investments): otal Cash and Investments lease answer the following ,re the entity's deposits in an .R.S.)? If no, please explain: Outstanding at I Issued during I Retired during ro riate box I Yes No Act) public depository (Section 11-10.5-101, et seq. X 6 of 10 641.481 Please use this space to or comments: 7ofio PART 6 - CAPITAL ASSETS Please answer the following questions by marking in the appropriate boxes. Yes No Please use this space to provide any explanations or comments: 6-1 Does the entity have capital assets? X If yes: Has the entity performed an annual inventory of capital assets in accordance with Section 29-1-506, C.R.S.,? If no, please explain: 6-2 Complete the following table for GOVERNMENTAL FUNDS: Balance - beginning of the year Additions Deletions Year -End Balance Land $ $ $ $ Buildings $ $ $ $ Machinery and equipment $ $ $ $ Furniture and fixtures Infrastructure $ $ $ $ Construction In Progress (CIP) $ $ $ $ Other (explain): $ $ $ $ Accumulated Depreciation $ $ $ $ Total $ $ $ $ 6-3 Complete the following table for PROPRIETARY FUNDS: Balance - beginning Additions Deletions of the year Year -End Balance Land $ $ $ $ Buildings $ $ $ $ Machinery and equipment $ $ $ $ Furniture and fixtures $ $ $ $ Infrastructure $ $ $ $ Construction In Progress (CIP) $ $ $ $ Other (explain): $ $ $ $ Accumulated Depreciation $ $ $ $ Total $ $ $ $ PART 7 - PENSION INFORMATION Please answer the following questions by marking in the appropriate boxes. Yes No Please use this space to provide any explanations or comments: 7-1 Does the entity have an "old hire" firemen's pension plan? X X 7-2 Does the entity have a volunteer firemen's pension plan? If yes: Who administers the plan? Indicate the contributions from: Tax (property, SO, sales, etc.): $ State contribution amount: $ Other (gifts, donations, etc.): $ Total: $ What is the monthly benefit paid for 20 years of service per retiree as of Jan 1? $ 7ofio PART 8 - BUDGET INFORMATION Please answer the following questions by marking in the appropriate boxes. Yes No Please use this space to provide any explanations or comments: 8-1 Did the entity file a current year budget with the Department of Local Affairs? If no, please explain: X 8-2 Did the entity pass an appropriations resolution? In no, please explain: X If yes: Please indicate the amount appropriated for each fund for the current year Fund Name Budgeted Expenditures Enterprise Fund $ 386,776 i PART 9 - TAX PAYER'S BILL OF RIGHTS (TABOR) Please answer the follovAng question by marking in the appropriate box Yes No Please use this space to provide any explanations or comments: 9-1 Is the entity in compliance with all the provisions of TABOR [State Constitution, Article X, Section 20(5)]? X Note: An election to exempt the government from the spending limitations of TABOR does not exempt the government from the 3 percent emergency reserve requirement. All governments should determine if they meet this requirement of TABOR. PART 10 - GENERAL INFORMATION Please answer the following questions by marking in the appropriate boxes. Yes No Please use this space to provide any explanations or comments: Is this application for a newly formed governmental entity? X 10-1 If yes: Date of formation: i 10-2 Has the entity changed its name in the past or current year? X If Yes: Please list the NEW name & PRIOR name: Is the entity a metropolitan district? 10-3 x 10-4 Please indicate what services the entity provides: housing 10-5 Does the entity have an agreement with another government to provide services? X If yes: List the name of the other governmental entity and the services provided: lCity of Wheat Ridge, administrative servicesi Please use this space to provide anv additional explanations or comments not Dreviously included: 8 of 10 OSA USE ONLY Entity Wide: General Fund Governmental Funds Unrestricted Cash & Investments $ 641,481 Unrestricted Fund Balanc $ - Total Tax Revenue $ - -urrent Liabilities $ 11,208 Total Fund Balance $ - Revenue Paying Debt Service $ - Deferred Inflow $ - PY Fund Balance $ - Total Revenue $ - Total Revenue $ - Total Debt Service Principal $ - Total Expenditures $ - Total Debt Service Interest $ - Govemmental Intertund In $ Total Cash & Investments $ - Intertund Out $ - Enterprise Funds Transfers In $ - Proprietary Net Position s 897,020 Transfers Out $ - Current Assets $ 908,228 PY Net Position s 1,369,542 Property Tax $ - Deferred Outflow $ - Government -Wide Debt Service Principal s - Current Liabilities s 11,208 Total Outstanding Debt $ - Total Expenditures $ - Deferred Inflow $ - Authorized but Unissued $ - Total Developer Advances $ - Cash & Investments $ 641,481 Year Authorized $ - Total Developer Repayments $ - Pnncipal Expense $ 8 of 10 PART 11 - GOVERNING BODY APPROVAL Below is the certification and approval of the governing board. By signing the board member is certifying they are a duly elected or appointed officer of the local government. Governing board members may be verified. Also by signing, the board member certifies that this Application for Exemption from Audit has been prepared consistent with Section 29-1-604, C.R.S.. which states that a governmental agency with revenue and expenditures of $750.000 or less must have an application prepared by a person skilled in governmental accounting: completed to the best of their knowledge and is accurate and true. Use additional pages if needed. Print the names of all current governing board members below. A MAJORITY of the governing board members must complete and sign in the column below. Board Member Print Board Members Name I attest I am a duty elected or appointed board member and I have reviewed and approve the application _for '� rom audit. raaxe Ai' 1 THOMAS ABBOTT / Signed Date: �,J>^ / /(�� My term E res: 3 - ;Z - ,2 C t j Board Member Print Board Members Name I the application for exemption from audit. attest I am a duly elected or appointed board member and I have reviewed and approve 2 TIM FITZGERALD Signed Date: My tens Expires: 3 1z"I 17 Board Member Print Board Members Name I attest I am a duly elected or appointed board member and I have reviewed and approve the application for ex41nptbn ft. 3 CHAD HARK Signed Dale: My ten„ re -,2 - 2 C 1 t Board Member Print Board Members Name I , attest I am a duty elected or appointed board member and I have reviewed and approve the application for exemption from audit. 4 JANICE THOMPSON / Signed �� Date��l—`p My pines: Board Member Print Board Members Name I attest I am a duly elected or appointed board member and I have reviewed and approve the application for exemption from audtL 6 JENNIFER WALTER IF Signed Date: , r, My tens Expires: � 2C Print Board Members Name I , attest I am a duty elected or appointed board member and I have reviewed and approve the application for exemption from audit Board Member 6 Signed Date: My term Expires: Board Member Print Board Members Name I _ attest I am a duly elected or appointed board member and I have reviewed and approve the application for exemption from audit. 7 Signed Date: My term Exn4re-q- 9 0f 10