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HomeMy WebLinkAboutOrdinance-1974-0154 - Repeal Ordinance 42 and Ordinance 62Introduced by Alderman Donaldson ORDINANCE NO. 154 Series of 1974 TITLE: AN ORDINANCE REPEALING ORDINANCE 42, SERIES OF 1970, AND ORDINANCE 62, SERIES OF 1970, AND PROVIDING FOR THE ORGANIZATION AND OPERATION OF THE CITY IN ACCORDANCE WITH ORDINANCE 137, SERIFS OF 1973. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WHEAT RIDGE, COLORADO, THAT: Section 1. PURPOSE. The purpose of this Ordinance is to repeal Ordinance 42 and Ordinance 62, Series of 1970, in their entirety and to establish and clarify the organization and operation of City departments and staff personnel to provide for an orderly means of conducting the operations of the City government. It is the intent and sense of the Council that cooperation and coordination are required between all departments of the City and that such coordination and cooperation can best be obtained by close liaison, communication and cooperation between all departments, and coordination with and through the City Administrator. All ordinances of the City heretofore adopted, and the Ordinance herein shall be construed in such manner as to foster and promote such cooperation, coordination, and liaison of all departments with and through the office of the City Administrator. Section 2. ORGANIZATION PLAN. It is the purpose of this section that the organizational plan of the City shall be substantially the form illustrated by the attached schematic diagram entitled: Functional Organization Chart, City of Wheat Ridge, April, 1974, subject to such revisions as may be made from time to time by Administrative Regulation issued by the City Administrator, and confirmed by the City Council. Section 3. POLICY (a) Functions will be assigned by the City Administrator in such a manner that maximum efficiency and economy are achieved. (b) Elected officials generally will perform those functions designated by statute. The Mayor, as statutory Chief Executive Officer, may delegate to the City Administrator the authority to execute plans, policies and programs. (c) Appointive statutory officers will be subject to the administrative supervision of the City Administrator. (d) Non-statutory officers of the City will serve at the pleasure of the City Administrator. (e) Except as otherwise provided by statute, all citizen committees or commissions will be limited to advisory functions. Ordinance No. 154 - Continued -2- (f) The normal chain of command will be from Section Chiefs to Division Chiefs to Department Directors to the City Administrator in accordance with the organization chart incorporated herein. The City Administrator will keep the Mayor, Council and other elected officials advised on administrative matters. Section 4. MAJOR FUNCTIONS OF ELECTED OFFICIALS INCLUDE: 4-1. MAYOR 4-1-1. Administration of the City except as delegated to the City Administrator. 4-1-2. Presiding at City Council meetings. 4-1-3. Preserving law and order except as delegated to Chief of Police. 4-1-4. Signing Ordinances, Resolutions or Contracts, Licenses, and Permits granted by the authority of the City Council and signing all Warrants drawn upon the City Treasury. 4-1-5. Issuance of proclamations. 4-1-6. Performing as ceremonial head of the City. 4-1-7. Causing Ordinances and Regulations to be obeyed. 4-1-8. Other duties as Council requests. 4-1-9. Serving as a member of the Police Pension Board of Trustees. 4-2. CITY CLERK 4-2-1. Maintaining a public file of all Ordinances and all Codes adopted by reference and all official City records, Deeds and Titles. 4-2-2. Along with the Mayor, certifying all City Ordinances within forty-eight (48) hours and maintaining a book thereof. 4-2-3. Acting as custodian of the City Seal. 4-2-4. Publication of Ordinances and legal notices, keeping citizens informed on Council actions, and attesting to publication and posting. 4-2-5. Conducting City elections. 4-2-6. As Clerk of Council, maintaining a regular and correct journal of the proceedings of the Council. 4-2-7. Acting as Deputy County Clerk for voter registration only. 4-2-8. Posting of the annual Treasurer's Report. 4-2-9. Signing all City Warrants. 4-2-10. Collecting fees for attesting certificates and transcripts and posting a schedule of fees thereof and depositing said fees with City Treasurer. 4-2-11. Issuing licenses and permits as assigned. 4-2-12. Preparing and distributing Council agendas and minutes. Ordinance No. 154 - Continued -3- 4-2-13. Clerical support of citizen advisory committees. 4-2-14. Serving as a member of the Police Pension Board of Trustees. 4-2-15. Acting as registrar for the Selective Service System of the United States. 4-3. CITY TREASURER 4-3-1. Providing a performance and surety bond acceptable to the City Council. 4-3-2. Receiving and accounting for all City monies as prescribed by Statute and City Ordinance, and providing receipts for all money received. 4-3-3. Provide for the recording of all assets, liabilities, reserves, and fund balances, in addition to the prescribed revenue and expenditure accounts. 4-3-4. Establish and maintain those funds consistent with legal and operating requirements. 4-3-5. Providing periodic financial statements and reports to the City Council showing the current condition of budgetary and proprietary accounts. 4-3-6. Provide a comprehensive annual financial report covering all funds and financial operations of the City and filing such report as prescribed by Statute. 4-3-7. Provide for the proper and timely payment of all financial obligations of the City, including all wages due employees, and the maintenance of a register of all warrants and disbursements. 4-3-8. Providing financial advice to the City Council in matters regarding investments of City funds. 4-3-9. Filing with the City Clerk all paid warrants and financial records as prescribed by Statute. 4-3-10 Serving as member and Treasurer of the Police Pension Board of Trustees. 4-3-11. Issuance of City Sales Tax licenses. 4-3-12. Preparing and submitting annual Treasurer's budget. Section 5. MAJOR FUNCTIONS OF STATUTORY OFFICERS REPORTING DIRECTLY TO MAYOR AND COUNCIL INCLUDE: 5-1. MUNICIPAL JUDGE 5-1-1. Maintaining and executing traffic and criminal court calendars and administering justice. 5-1-2. Maintaining records of bail bonds received and exonerations. 5-1-3. Selecting jury venires when required. 5-1-4. Preparing and submitting the annual Court Budget. 5-1-5. Collecting, counting, balancing and depositing of court fines and preparing financial reports. 5-1-6. Execution of prescribed legal documents and forms. 5-1-7. Keeping the City Administrator advised concerning admin- istrative matters affecting Municipal Court. Ordinance No. 154 - Continued -4- 5-2. CITY ATTORNEY 5-2-1. Approval as to legality and form of City Ordinances. 5-2-2. Approval as to legality and form of agreements and contracts on behalf of the City. 5-2-3. Advising all City officials, officers, and departments on legal matters Concerning the City. 5-2-4. Representing the City in court. 5-2-5. Conducting training for police officers on legal matters as required. 5-2-6. Drafting ordinances, leases, agreements, resolutions and contracts as needed. Section 6. MAJOR FUNCTIONS OF THE CITY ADMINISTRATOR AND STAFF INCLUDE: 6-1. CITY ADMINISTRATOR 6-1-1. Subject to and except as otherwise provided by law or Ordinance, he shall have the power to appoint and remove all officers, Directors, and Merit or Civil Service em- ployees of the City. Specifically excepted are elected officials and Council or Commission appointees, including City Attorney, Municipal Judge, City Treasurer, and City Clerk. He shall have the power to dismiss, suspend and discipline affected employees in accordance with Civil Service Ordinance, Merit Ordinances or other policy. 6-1-2. To supervise the administration of the enforcement of all laws and Ordinances of the City, save and except to the extent that the administration of such enforcement is confided to other City officials by law or Ordinances. 6-1-3. To be responsible to the City Council for the administration of all departments of the City, save and except those departments confided to the supervision of other City officers by law or Ordinance; and to cooperate with and supervise the administrative functions of such departments to the extent requested or delegated by the City officers having primary responsibility for the operation of such departments. 6-1-4. To issue such administrative regulations and outline general administrative procedures applicable to areas and departments confided to his supervision in the form of rules which are not in conflict with the laws of the state of Colorado or other City Ordinances. 6-1-5. To prepare an annual budget and to submit the sane to Council. 6-1-6. In cooperation with the City Treasurer to keep the Council fully informed as to the financial condition of the City. Ordinance No. 154 -5- 6-1-7. To recommend to Council for adoption such measures as he may deem necessary or proper for the efficient and proper operation of the City, and to attend all City Council meetings. 6-1-8. To prepare and submit to the Council an annual report of the City's affairs, including a summary of the reports of the operations of all City departments. 6-1-9. Subject to the requirements of statutes and Ordinances, and in accordance with rules and regulations now or hereafter promulgated by City Council, to purchase materials and authorize expenditures of funds on behalf of the City. 6-1-10. To perform such other duties as may be prescribed by Ordinance or by direction of the City Council. 6-1-11. To organize City departments, subject to Council approval, in such a manner that maximum efficiency and economy are achieved. 6-1-12. The City Council shall deal with that portion of the administrative service of the City for which the City Administrator is responsible through the City Administator. Directives issued by the Council concerning policies or operations of the City Council affecting the area of responsibility of the City Administrator in the administra- tion of any of these departments shall be made so as to direct the City Administrator to accomplish the necessary orders. 6-2. BUDGET AND PURCHASING OFFICER. Works under the immediate supervision of the City Administrator in: 6-2-1. Preparing data for the annual budget as received from departments and offices. 6-2-2. Performing budget analysis of revenues and expenditures. 6-2-3. Monitoring budget status and keeping the City Administrator informed through periodic reports. 6-2-4. Preparing regular reports for the City Administrator con- cerning budgetary matters for use in keeping the Mayor and Council fully informed on budgetary matters. 6-2-5. Acting as purchasing officer for the City. Seeking and establishing sources for the purchase of supplies, equipment and materials needed for the operation of the City. 6-2-6. In cooperation with the Department Heads, preparing and/or approving specifications for competitive bidding. Super- vising the opening of bids and preparing reports to the City Administrator on the results of competitive bidding conducted by the City in accordance with City purchasing policy and procedure. Ordinance No. 154 - Continued -6- 6-2-7. Supervising the disposal of obsolete or wornout equipment or other items no longer needed by the City. 6-2-8. Maintaining property records of the City. 6-2-9. Coordinating the submission of Federal or State grants. 6-2-10. Serving as Affirmative Action Program Director. 6-2-11. May serve as Civil Defense Coordinator as assigned. 6-3. ADMINISTRATIVE AND PERSONNEL OFFICER. Works under the immediate supervision of the City Administrator in: 6-3-1. Managing and supervising the City telephone system. 6-3-2. Operating City mail and message center services. 6-3-3. Providing forms management and reproduction. 6-3-4. Maintaining City Regulations. 6-3-5. Managing all personnel functions required to carry out a comprehensive personnel program including position classification, recruitment, testing and preparing certi- fication of candidates for various positions; conducting training and safety programs and the administration of fringe benefit programs, except as otherwise assigned by Ordinance. 6-3-6. Maintaining permanent personnel files and providing the Treasurer with work and assignment data as it affects pay. 6-3-7. Assembling and publishing monthly and annual Activity Reports. 6-3-8. Operating and maintaining central City copy reproduction facilities. 6-3-9. Supervising janitorial services. 6-3-10. Handling special administrative matters assigned by the City Administrator including the drafting of ordinances pertaining to personnel matters. Section 7. MAJOR FUNCTIONS OF LINE DEPARTMENTS INCLUDE: 7-1. PARKS AND RECREATION DEPARTMENT. Works under the immediate supervision of the City Administrator to perform the following functions: 7-1-1. Administration of all aspects of the park system and recreation programs. 7-1-2. Proposing and maintaining a long range City Park and Recreation/Open Space Plan working in cooperation with other City departments. 7-1-3. Providing advice and guidance at City Council, Arborist Board, and Park and Recreation Commission meetings, when required, in matters relating to the Department. 7-1-4. Preparing plans and related documents and information for the acquisition and construction of parks and recreation facilities. Ordinance No. 154 - Continued -7- 7-1-5. Maintaining all City parks and grounds as assigned to the Department in an aesthetic and functional manner. 7-1-6. Providing an adegjate recreation program to serve all residents of the City. 7-1-7. Collecting reasonable charges or making requirements for reasonable refundable deposits, for expendable crafts materials or recreation equipment, for electric power and other utilities used by special groups for the use and/or reservation of specific park areas of recreation facilities in accordance with schedules and policies approved and adopted by the City Council. 7-1-8. Recommending on the acceptance of donations of land, property, equipment, cash, and labor for park and recreation purposes; keeping a full account and record of all such donations. 7-1-9. Recommending agreements with school, county, state, other governmental jurisdictions and private parties for the development and use of properties for park and recreation. 7-1-10. In cooperation with the Police Department and in accordance with City Council policies, enforcing rules and regulations on use and conduct in the parks and recreation facilities, including the scheduling and reservation of special facilities. 7-1-11. Recommending contracts concerning the operation of concessions, recreation facilities and programs as the department finds are in the best interests of the City. 7-1-12. Preparing grant applications and supporting data as directed and administrating county, state, and federal grants-in-aid for the development of park and recreation facilities. 7-1-13. Assisting and advising on various City beautification programs. 7-1-14. Preparing and justifying the annual parks and recreation budget and administering all funds appropriated for the Department. 7-2. POLICE DEPARTMENT. Works under immediate supervision of the City Administrator to perform the following functions: 7-2-1. Maintaining law and order, protecting life and property. 7-2-2. Directing and controlling traffic. 7-2-3. Investigating and apprehending law violators and maintaining of police records. 7-2-4. Regulating and inspecting required licenses. 7-2-5. Cooperating with other law enforcement agencies. 7-2-6. Coordinating with all groups and governmental units on law enforcement matters. 7-2-7. Preparing drafts of proposed regulatory Ordinances and laws regarding public safety and enforcement of laws. Ordinance No. 154 - Continued -8- 7-2-8. Preparing and justifying the annual budget for law enforce- ment services. 7-2-9. Preparing studies relating to public safety and providing input to Traffic Engineering and Planning. 7-2-10. Conducting crime prevention programs. 7-2-11. Providing a member to the Police Pension Board. 7-2-12. Directing the animal control program. 7-2-13. Preparing law enforcement assistance grant applications and administering grant funds. 7-2-14. Working with the Civil Service Commission on hiring and disciplinary procedures. 7-2-15. Providing central dispatching services for fire district and police vehicles. 7-3. PUBLIC WORKS DEPARTMENT. Works under the immediate super- vision of the City Administrator to perform the following functions: 7-3-1. Planning, organizing, supervising and performing of pro- fessional engineering in the design and construction of streets, traffic signals, sidewalks, curb and gutter, drainage systems, bridges, culverts, and other City structures and coordination of utility construction programs. 7-3-2. Preparing estimates and contract specifications and provisions for City contracted construction work. 7-3-3. Providing coordination and consultation regarding all proposed construction projects affecting the City. 7-3-4. Supplying details relating to formation, construction, and assessments associated with special public improvement districts. 7-3-5. Reviewing and approving deeds, property descriptions, subdivision plans, and preparing specifications for public works improvements in subdivision development including the inspection and acceptance of such work. 7-3-6. Maintaining of map files and related records and surveying as required to maintain an accurate inventory of City property. 7-3-7. Performing engineering services for other City departments when requested. 7-3-8. Recommending and approving design, materials and processes proposed in connection with major repairs and new construction. 7-3-9. Preparation of supporting data as required to support Highway Users Tax funds when needed by the City Treasurer. 7-3-10. Preparing traffic control studies, planning, design and installation. Ordinance No. 154 - Continued -9- 7-3-11. Maintaining of all City vehicles and other motorized equipment. 7-3-12. Planning, organizing and directing the maintenance, repair, and cleaning of City streets and rights-of-way and relating facilities, including storm drainage, alleys, gutters, parkways, and miscellaneous non-park public property. 7-3-13. Supervising street lighting programs and installations. 7-3-14. Making or directing field inspections of all municipal construction and repair work and issuing permits for sane, as applicable. 7-3-15. Preparing and justifying the budget of the Public Works Department. 7-4. COMMUNITY DEVELOPMENT DEPARTMENT. Works under the immediate supervision of the City Administrator to accomplish the following functions: Providing professional advice and guidance to the City Planning Commission on all matters relating to planning and zoning. 7-4-2. Presenting the findings and decisions of the City Planning Commission to the Board of Adjustment and City Council. 7-4-3. Reviewing and checking of all matters relating to proposed annexations and making recommendations thereto. 7-4-4. Reviewing and checking subdivision plats in preliminary and final form and assigning addresses in platted and unplatted areas. 7-4-5. In coordination with the City Engineer, reviewing all matters relating to City streets, easements, right-of-way, and changes of street names and preparing information for any required Ordinances relating thereto. 7-4-6. Reviewing all rezoning applications, both in the City and within the City planning area and making recommendations to the City Planning Commission relating thereto. 7-4-7. Reviewing and processing all petitions relating to assigned functions. 7-4-8. Preparing and presenting special commission reports. 7-4-9. Developing and maintaining the City Comprehensive Plan. 7-4-10. Developing and maintaining official zoning maps and publications. 7-4-11. Developing City long-range planning, including land use planning, physical development of the City and community, and developing and implementing State and Federal grant programs relating to assigned functions. 7-4-12. Maintenance of files and a library as required to support all functions and to provide prompt assistance to both public and private agencies and individuals concerned with physical development of the City and area. 7-4-13. Inspecting all new construction in the City including additions to structures. ORDINANCE No. 154 - Continued -10- 7-4-14. Checking the plans for building construction. 7-4-15. Providing public information on building safety and construction regulations. 7-4-16. Checking the quality of construction material. 7-4-17. Determining the qualification of contractors for licenses and advising the Mayor on issuance of said licenses. 7-4-18. Organizing and directing the City's code enforcement program to include nuisance abatement, complaints, sign control, and building occupancy enforcement standards. Section 8. SEVERABILITY CLAUSE. If any clause, sentence, paragraph or part of this ordinance or the application thereof to any persons or circumstances shall for any reason be adjudged by a court of competent jurisdiction invalid, such judgment shall not affect, impair or invalidate the remainder of this ordinance, or its application to other persons or circumstances. Any provision of the City of Wheat Ridge in conflict herewith, or any part hereof, shall be and the same is hereby repealed. Section 9. EFFECTIVE DATE. This ordinance shall become effective thirty (30) days after publication following final reading. Ordinances 42 and 62, Series of 1970, shall remain in effect until the effective date of this ordinance. INTRODUCED, READ, ADOPTED AND ORDERED PUBLISHED AND POSTED on first reading by a vote of 4 to 1 this 16th day of May A. D., 1974. READ, ADOPTED AND ORDERED PUBLISHED AND POSTED on second and final reading by a vote of 5 to 1 this 13th day of June A. D., 1974. Paul Abramson, Ph. 1D. May r ATTEST: F_ e B,rour a` , City' Clerk E ❑ 6 U H c > O H U 07 Ul > CU Q E -9 ❑ m • { U E .•n E U C QC .1 H H N ❑ am E NO. 154 + U 01 Q3 D y QRDINRNC U 0 U L} G3 to } U G C Ul G H❑ Cil U ro U U cn 4 -i 03 cn Cn + t ~ to ~ U + + ~ G y H G N D r1 ~ 0 D f C N t0 D- -1 D 1 1 . -1 t o~ + i c. L3 031 _4 ~i ~ ! 03 ~ ~ - o 0 H U H U C53 D C3 Cfl L U c m a. n ❑ m U D 17 r v n Cn G U ~ Lo 03 6 _ U 1 Cp U i { ,H : i ~ U 1 > C3 I ti t co -0 Cp ro m N , 1 m t 1 U G m U .r-1 n i 0 U + OJ P { .fir{ N i 4 H ~ 6 I 4 CL ~-1 L3 L3 1111 t H + O t ~ W iI r1 t H ~0 a-3 L3 r v > ❑ R 34 w t ~ t ~ I s ' 1 i I ~ t`1 I C 1 i } 1 ( n~ N i G1 C 1 T D I CP +~I Uw w t U~_J G Cll E U f'+ .H D n CU 0.] U .ri 7 H CS) O ro H Cn a i 03 C I .rs 4 + 17 rD-+-i c S ~ 7 ' D ❑3 ❑s Q C N ro tc~ ~ 1 ❑ci N 1~"m N 7, SA U D G I-i m U U ro F- ~ .i 6] C ❑ ❑ H •H J C O CT G c N d Cil 7 .,a D m U 4 C ❑ H ~ p N Cll > J C E ru U ~ro G ' H O Qsp G G ~ c N • ❑ H W H U [1f b U N U •H J p>i .n rG•+ a_ V o E. ,I G c 's ~ C H ❑ n . ❑ I U3 m U3 a3 .,,i x t 1 i U J D ' H > {m +>y v ~ o- G i - CERTIFICATION OF POSTING AND PUBLICATION I, Elise Brougham, hereby certify that Ordinance No. 154 was duly published in the Wheat Ridge Sentinel on the 23rd day of May, 1974, and posted by me following first reading on the 24th day of May, 1974, at the following locations within the City of Wheat Ridge: Wheat Ridge Post Office Wheat Ridge Branch Library Columbia Heights School Prospect Valley Fire Department Wheat Ridge City Office Wheat Ridge Council Chambers Kullerstrand Elementary School I, Elise Brougham, hereby certify that Ordinance No. 154 was duly published in the Wheat Ridge Sentinel on the 20th day of June, 1974, and posted by myself following second reading on the 21st day of June, 1974, at the above listed locations within the City of Wheat Ridge. Elis rougham, City C rk