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HomeMy WebLinkAboutResolution-1978-0554 INTRODUCED BY COUNCILMAN JOSEPH M. DONALDSON RESOLUTION NO. 554 Series of 1978 TITLE: RESOLUTION ADOPTING A POLICY FOR THE REPLACEMENT OF POLICE PATROL AND STAFF PASSENGER VEHICLES, MOBILE RADIOS, ESTABLISHING VEHICLE LICENSING PROCEDURES, AND RELATED ACTIVITIES WHEREAS, it is in the interest of the City to establish an on-going policy for the replacement of certain City vehicles and mobile radios in order to obtain the highest trade-in or resale value, minimize maintenance costs, and facilitate budgeting for such equipment; and WHEREAS, such policies have been informally approved by the City Council in its Budget discussions in September 1977; and WHEREAS, the adoption of a written policy will assist operating Departments and the Purchasing Agent in making advance plans for vehicle and mobile radio disposal and acquisition in a timely manner; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of the City of Wheat Ridge that the City vehicle replacement policy shall be as follows: 1. Police Patrol Vehicles (a) Police Patrol vehicles will ordinarily be replaced with new vehicles after fifty thousand (50,000) miles or three (3) years of City ownership, whichever occurs first, unless condition of individual vehicle warrants a different replacement time to be determined by the Purchasing Agent and the Department Head. (b) Police Patrol vehicles shall be 4-door vehicles equipped with "full Pol ice package" heavy-duty equipment, using specifications developed by the Purchasing Agent, considering the requirements submitted by the Police Department, in accordance with procedures set forth in the City's Purchasing Manual. The specifications shall be developed after consultation with the Chief of Police, or his designated representative. (c) In order to achieve maximum energy conservation and to reduce operating costs, the Police Patrol vehicles shall be those classified in the compact or mid-size category as these terms are commonly understood in the automotive industry, except when larger vehicles are justified. Pur- chases shall reflect the best product, considering cost, compatibility with other vehicles maintained by the City for like uses, operating and maintenance economy, and any other pertinent factors. (d) The Purchasing Agent shall develope the specifications and solicit competitive, sealed bids for the vehicles immediately after January 1 every year, in order to secure early delivery of the new vehicles in the fiscal year. Resolution No. 554 Series of 1978 Page -2- (e) The color of all Police Patrol vehicles shall be white to match exist- ing Police Patrol fleet. The Police Department, through the Shops Division of the Public Works Department, shall cause such vehicles to be equipped with decorative striping and other identifying decals, to match the outward appear- ance of other existing Police vehicles. (f) No vehicles shall be secured by the Police Department on a loan basis from any car dealer or agency without the advance approval of the Purchasing Agent who will be responsible for proper vehicle insurance coverage in order to protect the City at all times. 2. Staff Vehicles (a) Staff vehicles will ordinarily be replaced after sixty thousand (60,000) miles or four (4) years of model year age, whichever occurs first, unless condition of individual vehicle warrants a different replacement time to be determined by the Purchasing Agent and the Department Head. (b) Specifications for staff vehicles shall be standardized as much as possible in order to achieve uniformity in vehicular equipment throughout the City and shall be in the compact to mid-size categories. (c) Upon approval of the City Council, staff vehicles may be purchased from rental car agencies or other used car dealers, provided the new-used vehicles have relatively low mileage. For purposes of this policy, low mileage shall be interpreted to mean not to exceed thirty thousand (30,000) miles at the time of purchase, although this limitation may be modified upon the recommendation of the Purchasing Agent. (d) In order to achieve maximum resale value, staff vehicles purchased new shall include radio, power brakes, power steering, and air conditioning. Non-essential accessories, such as radial tires, deluxe trim or upholstery, shall not be included. (e) Staff vehicles purchased on a new-used basis may include non- essential accessories if included in the price and previously installed on the vehicle. (f) The color of staff vehicles shall not be specified and may vary according to availability. All such vehicles shall be identified with the City of Wheat Ridge logo for identification purposes immediately upon delivery and before being placed into service. (g) For purposes of this policy, vehicles used by the Police Department, other than Patrol vehicles, shall be considered staff vehicles; however, such vehicles shall be unmarked. 3. General (a) Vehicles which are damaged due to accident, vandalism, weather, or other causes, may be replaced immediately if the costs to repair such vehicles are excessive as determined by the Purchasing Agent. Resolution No. 554 Series of 1978 Page -3- (b) The City Administrator is hereby authorized to include costs for re- placement of City vehicles in the annual Budget each year in accordance with the above policies. (c) All new and new-used City vehicles shall be delivered directly to the City Shops for complete servicing and checking before use by any Depart- ment. Servicing will include the installation of required decals, striping, or other identification on the vehicles. (d) The City Purchasing Agent shall be responsible for proper licensing of all City vehicles and for maintaining vehicle records with respect to titles, purchase orders, trade-in records, and vehicle inventory records. The Purchasing Agent shall also be responsible for disposing of all used vehicles when declared obsolete by the City in the manner prescribed by the Purchasing Manual. 4. Mobile Radios (a) Mobile radios may be replaced during the tenth year of useage, and all old radios shall be salvaged in the manner specified in the Purchasing Manual. (b) Mobile radios shall be purchased under competitive bidding pro- cedures, and shall be of the type and variety determined by the Purchasing Agent after consultation with the using Departments. DONE AND RESOLVED by a vote of day of January, A. D. 1978. 5 to 1 on this 16th /7//' ~ /S/ ~~-z/Y~...e~~ OLIVER V. PHILLIPS, MAYOR ATTEST: ? /