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HomeMy WebLinkAboutResolution-1991-1263 RESOLUTION NO. 1263 SERIES OF 1991 TITLE: A RESOLUTION OF THE CITY OF WHEAT RIDGE STATING AREAS OF THE CITY COUNCIL'S CONCERNS, AND ESTABLISHING AREAS OF THE CITY COUNCIL'S INVOLVEMENT, IN THE ESTABLISHMENT AND FUNDING OF THE MATRIX SYSTEM CURRENTLY UTILIZED TO PROVIDE FOR CITY OF WHEAT RIDGE EMPLOYEE S'COMPENSATION. WHEREAS, the City of Wheat Ridge has established a matrix system, as section 10 of the city's Personnel Policies and Procedures, which is currently being utilized for the establishment of a system to recognize employee performance as a portion of the City's compensation plan; WHEREAS, the City Council desires to determine the percentages applicable to each performance level of said matrix as a portion of the Council's budgetary authority; WHEREAS, in determining said percentages, the City Council is committed to funding the maximum amount reasonably believed by the Council, in the good faith exercise of its exclusive legislative and budgetary discretion and authority, to be available for that purpose in order to maintain the compensation level of Wheat Ridge employees at a fair and equitable level; WHEREAS, the City Council wishes to give policy direction to the City Administrator in an effort to aid the City Administrator in the implementation of said matrix. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wheat Ridge, Colorado, as follows: 1. The city Council shall initiate an amendment to section 10 of the City's Personnel Policies and Procedures, which amendment shall reserve to the city Council the sole authority to determine the percentage figures to be utilized within each component of the matrix established by said section 10, said determination to be made as a part of the city Council's budgetary function and process. 2. The City Administrator is directed to present to the City council, as a part of each proposed budget, recommendations for the total monetary amount to be utilized within the matrix in its implementation. Said recommendation shall consider, along with any other factors deemed appropriate by the City Administrator, the following: a. Length of service of employees affected by funding and implementation of the matrix; b. compaction within each range based upon prior funding and implementation of the matrix; c. The relation of City employees' pay ranges, as established by the Council, to the "market level" as defined in section lO.C. of the City's Personnel Policies and Procedures, as the same may apply either to specific positions or to all employees in general; and d. Any cost of living increases which may be applicable, and the effect of those increases on any of the above criteria. 3. Upon considering the recommendations of the City Administrator, and upon the Council's consideration of all other budget requests and requirements, and after considering all projected revenues available to the city, the City Council, as a part of its budgeting process and in the exercise of its exclusive legislative and budgeting discretion, shall initially reserve an aggregate amount necessary to fund the matrix as a whole to the extent and in the amount as determined by the Council. Said amount shall be appropriated in the budget adopted by the City Council. Following the completion of all employee evaluations, and after considering the criterion set forth in paragraph 2 hereof (the relative importance of which may vary from year to year), the City Council shall establish, by resolution, the percentages applicable to each component of the matrix. Council hereby states its intent to complete such specific establiShing action by the end of February of each year, but any final action (whether taken before or after February) shall be retroactive to January 1 of each year. Any amendment to the City's adopted budget which is required to implement the amount finally determined to be necessary to accomplish the purpose set forth herein shall be accomplished pursuant to the provisions of the City'S Home Rule Charter. 4. The City Council shall have no responsibility, and may take no part, in the City Administrator's determination of evaluation criterion, or the placement of any individual within a salary range or matrix component, or any other aspect of the City Administrator's implementation of the matrix. 5. The City Council retains the legislative and budgeting discretion to make additional appropriations at any time deemed reasonable or necessary by the Council in order to address and correct any problems or deficiencies as determined by the Council or as identified by the city Administrator in the implementation of the matrix above described. 2 6. The city Administrator shall provide periodic reports (no less than quarterly) to the City council regarding the implementation of the pay system, including calling the City Council's attention to any specific instances of compaction within salary ranges, disparities of particular positions from the "market conditions" identified, and any other matters deemed significant by the city Administrator. DONE AND RESOLVED this 26th day of Auqust , 1991. Dan Wilde, Mayor ATTEST: Wanda Sang, city Clerk Passed 7-1 on 8/26/91 - not signed by the Mayor. 3 C. Matrix Created There is in effect a matrix system as described and illustrated below. The salary range for each position authorized by the City Council shall be divided into equal components. Using quintiles solely for the purpose of creating an example, the first quinti1e is equivalent to 0-19.9% of the pay range, the second quintile is equivalent to 20-39.9% of the range, etc. The midpoint of the salary range shall be the market level for each authorized position as determined by salary surveyor by the city Council. Performance level ratings are hereby authorized. Said performance level ratings shall be promulgated solely by the City Administrator from time to time and shall reflect evaluations of the employees' performance. Within said matrix, percentage increases shall be established by the City council, following recommendation from the City Administrator, as a portion of the City Council's exclusive legislative and budgeting authority. Said percentage increases shall, to the maximum extent determined by the City council to be reasonable and proper after consideration of the City'S overall budgetary needs and requirements, recognize employee performance and position in the salary range, and shall be determined annually based upon the amount budgeted for said purpose by the ci ty Council. Factors to be considered by the City Council in determining said percentage increases shall include, but shall not be limited to, the following: 1. city funds available; 2. Total City expenditures, for all purposes, which are budgeted; 3. Length of service of employees within various salary ranges; 4. Any compaction of employees within salary ranges caused by previous funding and implementation of the matrix; 5. The relation of city pay ranges to "market level" as hereinafter defined; and 6. The effect of cost of living increases, if any, appropriated by the Council. Solely for illustrative purposes, a sample matrix (USING QUINTILES) is as follows: EXAMPLE Notwithstanding anything stated above, the City Council retains its sole legislative and budgeting discretion and authority to appropriate at any time any additional amounts deemed reasonable and necessary by the Council to address any of the problems, and based on any or all of the criterion set forth above.