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HomeMy WebLinkAboutResolution 2009-0007CITY OF WHEAT RIDGE, COLORADO RESOLUTION NO. 07 Series of 2009 TITLE: A RESOLUTION TO ESTABLISH THE CITIZEN BUDGET OVERSIGHT COMMITTEE WHEREAS, for the last several years, the City has been facing a deteriorating financial condition from the increasing cost of services, federal and state mandates, and declining economic conditions resulting in insufficient revenue available to maintain current operations and the mandated level of services required by the City's 32,000 plus citizens; and WHEREAS, the additional mandates are causing increased demands on law enforcement, criminal prosecution, road maintenance, stormwater management, other services; and WHEREAS, these mandates necessitate the requirement for additional resources, thus increasing the burden on the General Fund; and WHEREAS, over recent years, the City Council has appropriated funds from the City's reserves and reduced base operating budgets City-wide to address increasing mandated services and programs in an attempt to balance the budget resulting in a decrease of available reserves; and WHEREAS, in 2009, THE City is developing plans for diversification of revenues; and WHEREAS, in 2010, the City is developing program budgets in an effort to rank the funding of programs and services by priority; and WHEREAS, citizen involvement in the budget process is important for transparent government, therefore, the Mayor and City Council will create a mechanism for formal citizen involvement by establishing a citizen budget oversight committee; and WHEREAS, the Mayor and City Council desires to establish the City Citizen Budget Oversight Committee to include citizen representatives to review the overall financial condition of the City, review the 2010 program budgets, prioritize each of these programs, and to ensure the City maintains compliance with state and federal mandates, accomplishes the goals in the strategic plan, has adequate revenues to support programs and goals, and provide recommendations in an executive summary to the City Council by July 1, 2009; and WHEREAS, the Mayor will appoint and the City Council will ratify members as outlined in the attached bylaws (Attachment A): NOW THEREFORE, BE IT RESOLVED THAT: The City Council of Wheat Ridge, Colorado, hereby approves the implementation and accepts the bylaws of the City of Wheat Ridge Citizen Budget Oversight Committee. DONE AND RESOLVED THIS 12th day of January, 2009. Jerry Di,Tul ATTEST: Michael Snow, City Clerk Attachment A BY-LAWS OF THE CITY OF WHEAT RIDGE CITY CITIZEN BUDGET OVERSIGHT COMMITTEE Article I Name Section 1. Name: The name of the advisory committee shall be the Citizen Budget Oversight Committee (CBOC), hereinafter referred to as "CBOC". Article II Mission Statement To review the overall financial condition of the City, review existing revenue streams, review the projected 2010 program budgets, prioritize each of these programs, and to ensure the City maintains compliance with federal and state mandates, accomplishes the goals outlined in the City Strategic Plan, provide program funding recommendations, and provide recommendations for increased and diverse revenues in an executive summary to the City Council. Article III Goal This ad hoc Citizen Budget Oversight Committee's goal is to provide a citizen's analysis and perspective of 2010 programs and services provided by the City to its citizens and the long-term revenues needed to fund such programs and services Article IV Membership Section 1. Members of the CBOC shall be appointed by the Mayor and ratified by City Council. Section 2. The CBOC shall be composed of (7) voting members: • The City Treasurer; • Four (4) Appointees; one from each of the City's four Council Districts; nominations shall be submitted by Council Members representing each respective Council District. • Two (2) City Council Members. If more than two Council Members apply, names shall be drawn at a regular council meeting. Section 3. The citizen appointments shall not be affiliated with nor shall they be receiving any form of compensation from the City of Wheat Ridge or any organization controlled or appointed by the City. As an exception to the above, no more than one citizen appointment shall be a retired city employee. Section 4. The voting members are appointed for a term of one (1) year. All members of the CBOC shall serve at the pleasure of the Mayor and City Council without compensation and may be removed at any time. Section 5. Each voting member shall be entitled to one (1) vote in all CBOC decision-making actions. Article V Lx Offlcio Members The City Manager or his designated representative shall serve as Ex Officio CBOC member. Ex Officio Members shall have no voting privileges. Article VI Officers The CBOC shall organize and elect officers including a chair and vice chair. Article VII Meetings Section 1. All materials for upcoming meetings shall be provided one (1) week in advance. Section 2. All voting members must be available for all meetings. Section 3. The governance of the CBOC meetings shall be adapted from Robert's Rules of Order. Section 4. There shall be minutes of all meetings of the CBOC, and said minutes of the meetings shall be approved by the voting members of the CBOC. Article VIII Staff Support and Expenses Staff support to the CBOC will be provided and designated by the City Manager and will be consistent with the mission statement of the CBOC. All expenses related to operation of the CBOC, including staff time, shall be documented and provided to the CBOC, Mayor and City Council on a quarterly basis. No funds, including staff time, shall be expended for the operation of the CBOC without a resolution by the City Council. Any and all expenses related to the operation of the CBOC shall be documented in the budget as a separate line item listed under City Administration, Office of the Mayor. Article IX These By-laws may only be revised and amended by the City Council during a regular meeting. Received and accepted by the Wheat Ridge City Council on January 12, 2009 2008. Jerry DiTullio, Mayor Attest: G/ ' Michael Snow, Wheat Ridge City Clerk